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Home My WebLink About08/25/2011 - Regular Minutes City Council (100 MINUTES OF THE REGULAR CITY COUNCIL MEETING CITY OF COLLEGE STATION AUSGUST 25, 2011 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry Council: Blanche Brick Jess Fields Karl Mooney Katy -Marie Lyles Julie Schultz Dave Ruesink City Staff: David Neely, City Manager Kathy Merrill, Assistant City Manager Frank Simpson, Assistant City Manager Carla Robinson, City Attorney Sherry Mashburn, City Secretary Tanya McNutt, Deputy City Secretary Call to Order and Announce a Quorum is Present With a quorum present, the Regular Meeting of the College Station City Council was called to order by Mayor Nancy Berry at 8:04 p.m. on Thursday, August 25, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Pledge of Allegiance, Invocation, consider absence request. Mayor Berry announced it was College Colors Day, Citizen Comments Tina Hanna, 1707 Serval Lane, stated she has been a volunteer in the Project Hold office since January 2010. In that time, she has scanned and digitized 35,910 pages. This year they also have three interns to assist with exhibits, research, and scanning. The program is about RM082511 Minutes Page 1 education, tourism, and fun. The City Museum is a great place to learn about the City, and Project Hold is a place where people can search anytime 24/7. She has heard this program can be done with volunteers. However, this program requires and deserves a full -time supervisor. Susan Irza, 605 Summerglen, Chair of the Historic Preservation Committee, stated that while other boards and commissions were told in advance of their dissolution, they were not. They had to see online that the supervisor was cut in half and to be moved to another facility away from the exhibits. They were told that only the personnel was cut in half, not the program. She asked how can a full time program work without a full time director. Volunteers will not develop new programs to help new people to the community. They were told the Council does not deal with personnel matters. This is a smokescreen to obscure the fundamental question of whether we will have a heritage program. The program is highly valued by the people in the community and is recognized at state and national levels. Why is this being cut just at the celebration of 75 years? She asked the Council to please keep the program coordinator a full time position and to make the statement that College Station values its heritage and heritage program. Jerry Cooper, 602 Bell, spoke about maintaining the full time position of the heritage program. He stated he has the solution to this problem and other budget issues such as road repair and public safety. He stated the Council is proposing to lower the tax rate by one cent. This will put $15 back into the pocket of taxpayers, but will cost the City $500,000 in property taxes. He asked Council to direct staff to schedule to budget hearings to keep the tax rate exactly the same as it is now. Linda Harvell, 504 Guernsey, stated she is a member of the Historical Preservation Committee and the chair for the 75th anniversary celebration. She has concerns about cutting the Heritage Coordinator position in half. She was told there would be no modifications to the programs, including the history lunch series; the only cut is program staff. No one has told the HPC how this can be done. They have questions but have received no answers. If the coordinator position is cut half time, who will answer those questions on the City's history? What about people that want to donate to Project Hope? Where are they going to store those treasures, and where will they be displayed? She understands that tough decisions must be made in the budget process, but the information online states that it is imperative we retain the best and most highly qualified staff; that is your coordinator. She asked the Council to keep her on full time and keep the programs intact. Libby Vastano, 2756 Cloisters Drive, said she believes a town must be fiscally responsible, but it should do all in its power to preserve all those aspects that contribute to quality of life. People want to move to College Station, and the largest group is senior citizens because of the quality of life available. This quality of life is heightened by the heritage programs. These programs have taken years to develop, and they are being constantly revised. These programs are Project Hold, Hot Rocks, lectures, history series luncheons; this is more than a full time job. With this reduction the quality of the programs will be affected. She also noted that she enjoys water aerobics, but those funds have also been cut. She asked the Council to please don't diminish this program. Why does city have to lower the tax rate by 1 cent? A majority of citizens favor fiscal responsibility, but they also favor quality of life. RM082511 Minutes Page 2 111.• CONSENT AGENDA 2a. Presentation, possible action, and discussion of minutes for: • August 8, 2011 Special Meeting • August 11, 2011 Workshop and Regular Council Meeting • August 15, 2011 Joint Meeting with City of Bryan, Brazos County and CVB • August 15, 2011 Budget Workshop • August 16, 2011 Budget Workshop • August 17,2011 Budget Workshop • August 18, 2011 Budget Workshop 2b. Presentation, possible action, and discussion regarding update to the existing Taxi ordinance regulating Jitneys operating within the city limits of College Station. 2c. Presentation, possible action, and discussion regarding approval of a "Resolution Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt" for expenditures related to Wastewater Utility Capital projects. 2d. Presentation, possible action, and discussion Semi - Annual Report on Impact Fees 92- 01, 97 -01, 97 -02B, 99 -01, 03 -02, and consideration for a Resolution to support and execute a Compliance Certification Letter to the Attorney General. 2e. Presentation, possible action, and discussion on a resolution to award a contract to Cal's Body Shop for annual automobile and truck paint and body repairs in an amount not to exceed $60,000.00. 2f. Presentation, possible action, and discussion regarding a resolution approving construction contract #11 -310 with Elliott Construction, LLC authorizing the expenditure of funds, in an amount not to exceed, $667,182.82 for the construction of a lift station near the intersection of Rock Prairie Road and State Highway 6. 2g. Presentation, possible action, and discussion regarding the approval of a Landfill Gas Purchase Agreement with the Brazos Valley Solid Waste Management Agency, Inc. (BVSWMA) in partnership with the City of Bryan. 2h. Presentation, possible action, and discussion regarding a contract for equipment upgrade of the Northgate Street Meter System in the amount of $95,594.00. 2i. Presentation, possible action, and discussion regarding a deductive change order to the construction contract with Dudley Construction Ltd. (contract # 11 -003) in the amount of $68,115.39 for the Tauber & Stasney Street & Utility Rehabilitation Project. 2j. Presentation, possible action and discussion on an ordinance amending Chapter 10 "Traffic Code ", to remove parking along the east side of Tauber and Stasney Streets C ir between University Drive and Church St., the east side of Stasney St. between Church St. RM082511 Minutes Page 3 fir► and Cherry St., the west side of Tauber between Cross St. and Cherry St. as part of the Tauber & Stasney Street and Utility Rehabilitation Project. 2k. Presentation, possible action, and discussion regarding approval of two Wireline Crossing Agreements with Union Pacific Railroad for fiber optic line relocation to support the Texas A &M grade separation project at Wellborn Rd and Old Main Dr. Permit fees for the two wireline crossings total $6,900.00. 21. Presentation, possible action, and discussion regarding approval of estimated annual expenditures related to copying and printing services as follows: Tops Printing $60,000; Texas Printing Co. $35,000; Office Max $35,000. Staff removed Items 2h and 2i from the Consent Agenda by staff and were not acted on. Item 2c was erroneously stated in the workshop as also being withdrawn. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Mooney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Agenda, less items 2h and 2i. The motion carried unanimously. REGULAR AGENDA 1. Public Hearing, possible action, and discussion on Ordinance No. , Budget Amendment #3 amending Ordinance Number 3290, which will amend the budget for the 2010 -2011 Fiscal Year in the amount of $7,699,757 and presentation, possible action and discussion on two contingency transfers and one interfund transfer. At approximately 8:34 p.m., Mayor Berry opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:34 p.m. MOTION: Upon a motion made by Councilmember Fields and a second by Councilmember Lyles, the City Council voted six (6) for and one (1) opposed, with Councilmember Mooney voting against, to adopt Ordinance No. , Budget Amendment #3 amending Ordinance Number 3290, amending the budget for the 2010 -2011 Fiscal including two contingency transfers and one interfund transfer, with the exception of item 12 (pulled for a separate vote). The motion carried. MOTION: Upon a motion made by Councilmember Lyles and a second by Councilmember Ruesink, the City Council voted six (6) for and one (1) opposed, with Councilmember Fields voting against, to adopt item 12 in the budget amendment. The motion carried. 2. Public Hearing, presentation, possible action, and discussion regarding Ordinance No. , approving an increase in rates for Atmos Energy pursuant to the Rate Review Mechanism tariff approved in 2008. At approximately 8:47 p.m., Mayor Berry opened the Public Hearing. RM082511 Minutes Page 4 There being no comments, the Public Hearing was closed at 8:47 p.m. MOTION: Upon a motion made by Councilmember Schultz and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. , approving an increase in rates for Atmos Energy pursuant to the Rate Review Mechanism tariff approved in 2008. The motion carried unanimously. 3. Presentation, possible action, and discussion on Ordinance No. , providing for the issuance of $7,935,000 City of College Station, Texas Certificates of Obligation, Series 2011 and ordaining other matters relating to the subject, including immediate effectiveness. 4. Presentation, possible action and discussion on Ordinance No. , providing for the issuance of $1,960,000 City of College Station, Texas General Obligation Improvement bonds, Series 2011 and ordaining other matters relating to the subject, including immediate effectiveness. Items 3 and 4 were discussed together. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. , providing for the issuance of $7,935,000 City of College Station, Texas Certificates of L Obligation, Series 2011 and ordaining other matters relating to the subject, including immediate effectiveness. The motion carried unanimously. MOTION: Upon a motion made by Councilmember Mooney and a second by Councilmember Fields, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. , providing for the issuance of $1,960,000 City of College Station, Texas General Obligation Improvement bonds, Series 2011 and ordaining other matters relating to the subject, including immediate effectiveness. The motion carried unanimously. 5. Adjournment. MOTION: There being no further business, Mayor Berry adjourned the Regular Meeting of the City Council at 9:09 p.m. on Thursday, August25, 2011. k :CNv Nancy Berry, Mayor ATTEST: I I Sherry Mas 411 urn, City Secretary L RM082511 Minutes Page 5 ( ( ,( ■