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Home My WebLink About08/11/2011 - Workshop Minutes City CouncilMINUTES OF THE CITY COUNCIL WORKSHOP CITY OF COLLEGE STATION AUGUST 11, 2011 STATE OF TEXAS § COUNTY OF BRAZOS § Present: Nancy Berry, Mayor Council: Blanche Brick Karl Mooney Katy-Marie Lyles Julie Schultz Dave Ruesink Citv Staff: David Neeley, City Manager Kathy Merrill, Assistant City Manager Frank Simpson, Assistant City Manager Carla Robinson, City Attorney Tanya McNutt, Deputy City Secretary Shelley Major, Records Management Coordinator Call to Order and Announce a Ouorum is Present With a quorum present, the Workshop of the College Station City Council was called to order by Mayor Nancy Berry at 3:01 p.m. on Thursday, August 11, 2011 in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77842. 1. Presentations and RecoLinitions of the: • Silver LEED award and staff recounition Pete Caler, Assistant Director of Public Works and Staff received this award. • Reliable Public Power Provider College Station Utilities received this National Recognition. 2. Presentation, possible action. and discussion on items listed on the consent a6enda. WKSHP081111 Minutes Page 1 No items were pulled from the Consent Agenda. 3. Presentation, possible action, and discussion re2ardin2 a review of the 2011 Legislative Session by Jennifer Shellev Rodriguez. Jennifer Shelley Rodriquez, with The Law Office of Dan Shelley, gave an overview of state budget cuts, redistricting and an overall update on the 2011 Legislative Session and Special Session. She highlighted the dates for filing deadlines, and the election schedules from handouts given to council members. Ms. Rodriquez highlighted the review of inquiries made by council members. She updated Council Members on bills such as: the driving while texting ban, annexation, water/waste water issues and groundwater rights, concealed handguns on campus, sales tax exemption on text books, and elections (Senate Bill 100). Council Member Lyles inquired whether the state was leaning more now towards November elections. Council Member Brick inquired about redistricting, and when it would be official. Ms. Rodriguez concluded that at this time the dates are unknown, several lawsuits have been filed in regards to redistricting and she will get an update on the progress. Council Member Lyles also inquired on the bill banning texting while driving and whether will this be something that comes up again during the next session. Ms. Rodriguez confirmed that it will be seen again during the next session Council Member Ruesink inquired about the outcome of the ban on K2, noting that both College Station and Bryan have ordinances banning the product. 4. Presentation, possible action, and discussion on the FY 2011-2012 Proposed Budget. David Neeley, City Manager, made opening remarks. The Proposed Budget includes all city funds, and represents all critical needs and priorities set forth by city departments, comprehensive plans, and identified needs of the city. This presentation is not intended to go into great detail on budget, but in the coming weeks, the budget will be explained in depth. Mr. Neeley gave special thanks to Carol Thompson and the budget staff for their tireless work and long hours. The process started months ago, culminating in its presentation. Specific instructions were given to depts. to be more cost effective, adjusting for reductions and reflecting the economic climate. Mr. Neeley asked departments to reevaluate services and efficiency in preparation for creating this budget. The budget is discussed in detail in the Proposed Budget Document, presented this evening. The Organization's job is to continuously improve the way the city does business and that includes looking at how we provide our services. Mr. Kersten provided an overview of the proposed budget. He believes the budget will position the city for the planning of the future and betterment of College Station. The Budget Public Hearing is tentatively scheduled for September 8t", with the Budget Adoption tentatively scheduled for September 22nd. WKSHP081111 Minutes Page 2 5. Presentation, possible action. and discussion regarding a change order to the construction contract with Elliot Construction (Contract # 11-003) in the amount of $369,796.00 for the Southwood 5-7 Utilitv Rehabilitation Proiect. Chuck Gilman, Public Works, detailed the change order, which includes roadway repairs to all streets in the project area, instead of just repairs to streets affected by the rehabilitation in the Leona Street area. He stated that the difference in longevity between original seal coat on streets, and repaving is five years for seal coat, and seven to nine for repaving. Mr. Gilman stated that although it will be an impact on Water/Wastewater budget, it will not affect it negatively. Mr. Kersten added that money was set aside for contingency funds and covered the discrepancy noted in the change order. 6. Presentation, oossible action, and discussion regarding Carters and Burton Creek Total Maximum Dailv Load (TMDL) and Implementation Plan (I-Plan) for Bacteria. Allan Gibbs, city engineer, presented this plan pursuant with the clean water act regulations and EPA regulations. Mr. Coleman followed up that this plan has no impact to future reclaimed water system plan. 7. Council Calendar • August 15 Update on CVB Tourism Consulting Report/Meeting at 9:30 a.m. • August 15 IGC Meeting at BVCOG. 12:00 p.m. • August 15-18 Budget Workshop Meetings in Council Chambers at 3:00 p.m. • August 18 Planning & Zoning Commission Meeting in Council Chambers at 6:00 p.m. • Auaust 25 Citv Council Budget/Workshoo/Resular Meeting at 3:00 p.m. & 7:00 p.m. The Budget workshops have been moved to the Carter Creek Waste Water Treatment Plant. 8. Presentation, possible action, and discussion on future agenda items: a Council Member may inquire about a subiect for which notice has not been given. A statement of specific factual information or the recitation of existing voliev may be given. Anv deliberation shall be limited to a proposal to place the subiect on an agenda for a subsequent meeting. There were no future agenda items. 9. Discussion, review and possible action regarding the following meetings: Animal Shelter Board, Arts Council of the Brazos Vallev, Audit Committee, Bicvcle, Pedestrian, and Greenwavs Advisorv Board. Brazos Countv Health Dept., Brazos Vallev Council of Governments. Brazos Vallev Wide Area Communications Task Force, BVSWMA, BVWACS. Cemeterv Committee, Code Review Committee. Design Review Board. Historic Preservation Committee. Interfaith Dialogue Association. Intergovernmental Committee, Joint Relief Funding Review Committee. Landmark Commission, Librarv Board, Mavor's Council on Phvsical Fitness, Mavor's Development Forum. Metropolitan Planning WKSHP081111 Minutes Page 3 Organization. National League of Cities. Outside Agencv Funding Review. Parks and Recreation Board, Planning and Zoning Commission. Research Vallev Partnership, Regional Transportation Committee for Council of Governments, Signature Event Task Force. Sister Citv Association, TAMU Student Senate, Texas Municipal League, Transportation Committee. Wolf Pen Creek Oversight Committee. Zoning Board of Adiustments. Mayor Berry updated council on the BVCOG presentation from Bryan District Engineers for TxDot in regards to Proposition 12 funding. She also gave an update on the MPO meeting from last Wednesday, where the project for bridge improvements at Rockprairie Road was approved for funding in 2013. The City of College Station will receive 4.6 million for this project, which is still in design process. Mr. Neeley clarified that the original concept was for a teardown and replacement and now the project will widen the existing bridge, add turn lanes and pedestrian crossings. Council Members Schultz, Brick and Mooney attended the Texas Municipal League's Orientation for Newly elected officials. 10. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-Personnel, the College Station City Council convened into Executive Session at 5:09 p.m. on Thursday, August 11, 2011 in order to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit: • City of Bryan's application with TCEQ for water & sewer permits in Westside/Highway 60 area, near Brushy Water Supply Corporation to decertify City of College Station and certify City of Bryan • Clancey v. College Station, Glenn Brown and Kathy Merrill, Civil Action No. 09-CV- 01480 • Rachel Rahn v. Alma Martinez, The Arkitex Studio, Inc. et al, cause No. 09-000656- CV361 • Chavers et al v. Tyrone Morrow et al, No. 10-20792; Chavers v. Randall Hall et al, Case No. 10 CV-3922 • College Station v. Star Insurance Co., Civil Action No. 4:11-CV-02023 • Ongoing criminal investigation of municipal court missing funds B. Consultation with Attorney to seek legal advice; to wit: + Legal issues regarding possible revenue sharing and legislation in bio-corridor + Legal issues related to compliance of municipal court missing funds C. Deliberation Regarding Personnel; to wit: • Planning and Zoning Commission • Zoning Board of Adjustments • Parks and Recreation Board WKSHP081111 Minutes Page 4 The Executive Session adjourned at 6:53 p.m. on Thursday, August 11, 2011. No action was required from Executive Session. 8. Adiournment MOTION: There being no further business, Mayor Berry adjourned the workshop of the College Station City Council at 6:53 p.m. on Thursday, August 11, 2011. Nancy Berry, Mayor ATTEST: Aw',-'Xmw~ Sherry MaslWurn, City Secretary WKSHP081111 Minutes Page 5