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HomeMy WebLinkAboutBylaws - 03/20/2012BRYAN COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD Adopted October 19, 2010 Amended March 20, 2012 MEMBERSHIP The Board shall be comprised of eight members. Four members from Bryan shall be appointed by the Bryan and four members from College Station shall be appointed by the College Station City Council. All terms will be two -year terms. COMMUNITY LIBRARIAN The Library System Director shall be an ex- officio member of the Board. The Library System Director, or the Director's designee, shall attend all Board meetings. DUTIES The Advisory Board shall perform the following duties: encourage the development of the library system; recommend to the city councils policies and programs for the advancement of the libraries; cooperate with all other public and private groups in advancing the best interests of the library system; render to the city councils all recommendations it considers advisable regarding the library system. OFFICERS Officers of the Board shall be chosen at the first meeting of the year and shall be: president and vice - president. Officers shall serve for one year. The president shall preside at all meetings, appoint special committees as needed and authorize calls for any special meetings. The vice - president assumes the duties of president in the absence of the president. COMMITTEES Special committees may be appointed by the president. Such committees are to serve until the completion of the work for which they were appointed. All committees are expected to make a progress report at each Board meeting. MEETINGS The Board shall meet every other month beginning with January at a time and place to be selected. The Library System Director shall provide a secretary to keep a permanent record of the meetings. The Board shall comply with the State of Texas Open Meeting Law and other laws of the State and the Cities of Bryan and College Station. Special meetings may be called by the president, or upon the request of four members, for the transaction of only that business stated in the call for the meeting. Notice of special meetings shall be sent at least four days in advance. QUORUM A quorum for the transaction of business shall consist of five members of the Board. AMENDMENT OF BYLAWS These bylaws may be amended at any regular meeting of the Board when a quorum is present by a unanimous vote, providing the amendment was stated in the call for the meeting. When a unanimous vote is not obtained, the proposed amendment may be placed on a future agenda at which time a majority vote is required for passage.