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HomeMy WebLinkAbout12/09/2021 - Regular Minutes - Rock Prairie Management District No. 2ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF PUBLIC MEETING OF BOARD OF DIRECTORS December 9, 2021 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on December 9, 2021, at 4121 State Highway 6 South, College Station, Brazos County, Texas 77845, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva — President Hays Glover Vice President Logan Lee — Assistant Vice President Mark Lindemulder —Secretary Samuel "Kit" Kerbel — Assistant Secretary and all of said persons were present, except Directors Geva and Kerbel, thus constituting a quorum. Also present were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Joshua Campbell of EHRA Engineering ("EHRA"); Avik Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); Stacey Vasquez of the City of College Station ("City"); Christina Cole of Schwartz, Page & Harding, L.L.P. ("SPH"); and Brenda Bonnerjee, a member of the public. The Vice President called the meeting to order and declared same open for such business as might properly come before it. PUBLIC COMMENTS The Board began by opening the meeting for public comments. There being no members of the public present, the Board continued to the next item of business. APPROVAL OF MINUTES The Board next considered approval of the minutes of its special meeting held on October 18, 2021. After review and discussion, Director Glover moved that the minutes for said Board meeting be approved, as written. Director Lee seconded said motion, which unanimously carried. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of which report is attached hereto as Exhibit A, including checks presented therein for payment. Following review and discussion, Director Glover moved that the Bookkeeping Report be approved and that the checks presented be approved for payment. Director Lee seconded the motion, which unanimously carried. ENGAGEMENT OF AUDITOR FOR SUPPLEMENTAL REIMBURSEMENT OF SURPLUS ROAD BOND FUNDS Ms. Cole advised the Board that the engagement of an auditor for the supplemental reimbursement of surplus road bond funds would not be necessary because BKD LLP included provisions for a supplemental reimbursement in its engagement letter for reimbursement audit of the Series 2021 Road Bonds. AUDIT OF SURPLUS ROAD BOND FUNDS AND DISBURSEMENT IN ACCORDANCE WITH SAME Ms. Cole then presented and reviewed with the Board the Independent Accountants' Report on Application of Agreed -upon Procedures ("Report"), relative to the surplus road bond funds proposed for reimbursement to the developer, and a Resolution Authorizing Use of Surplus Road Bond Construction Funds and Interest Earned on Road Bond Construction Funds. A copy of such Report and Resolution are attached hereto as Exhibit B and Exhibit C, respectively. Following review and discussion, Director Lindemulder moved to (i) approve the Report and authorize the disbursement of $78,335.79 to CSTC or its lender in accordance with same, upon receipt of CSTC's Receipt and Indemnity, and (ii) adopt the Resolution Authorizing Use of Surplus Road Bond Construction Funds, as presented. Director Lee seconded the motion, which unanimously carried.. TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented to and reviewed with the Board the Tax Assessor -Collector Reports for the months ended October 31, 2021, and November 30, 2021, including checks presented therein for payment. Copies of such reports are attached hereto as Exhibit D. After discussion, Director Glover moved that the Tax Assessor -Collector Reports be approved and that the checks identified therein be approved for payment. Director Lee seconded said motion, which unanimously carried. ENGINEERING REPORT Mr. Campbell presented to and reviewed with the Board an Engineering Report dated December 2021, a copy of which is attached hereto as Exhibit E. Following such presentation, Director Lindemulder moved to concur in the award of the construction contract for Midtown Reserve Utility Extension project by CSTC, to Leaday Construction, LLC, the low bidder, in the amount of $116,932.3 6, subject to the District's attorneys' review of the payment and performance bonds and insurance certificate submitted in connection with the contract to determine if the payment and performance bonds and insurance meet the requirements of the bid specifications, 2 611349 the Texas Insurance Code, the rules of the TCEQ and the provisions of the Texas Water Code. Director Lee seconded the motion, which unanimously carried. DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a report on the status of development within the District and provided an updated development plan. ATTORNEY'S REPORT Ms. Cole discussed the need for maintenance of the park and recreational facilities within the District and advised that the agenda for the next meeting will include items to (i) consider a contract for such maintenance, and (ii) amend the District's operating budget to include the costs of such maintenance. Ms. Cole next discussed the 2022 meeting schedule of the Board. Following discussion, it was the consensus of the Board to meet every other month beginning in January 2022, until July 2022, at which time the schedule of meetings will be re -considered. FUTURE AGENDA ITEMS The Board considered items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Glover seconded by Director Lee, and unanimously carried, the meeting was adjourned. Secre y 3 611349 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of December 9, 2021 Exhibit A Bookkeeping Report Exhibit B Independent Accountants' Report on Application of Agreed -upon Procedures Exhibit C Resolution Authorizing Use of Surplus Road Bond Construction Funds Exhibit D Tax Assessor -Collector Reports Exhibit E Engineering Report 4- 611349 EXHIBIT "A" UNICIPAL ACCOUNTS ONSULTING-, LE Rock Prairie Management District No. 2 Bookkeeper's Report December 9, 2021 1281 Brittmoore Road • Houston, Texas 77043 • Phone: 713.623.4539 • Fax: 713.629.6859 Num BALANCE AS OF 10/19/2021 Receipts Name Rock Prairie MD No. 2 - GOP Cash Flow Report - Checking Account As of December 9, 2021 Memo Amount Balance $9,062.93 Bank Service Charge Reversal 15.00 Total Receipts 15.00 Disbursements 2005 B&A Municipal Tax Service SB 2 Compliance - 2 Months (500.00) 2006 BKD, L.L.P. Auditing Fees (1,500.00) 2007 EHRA Engineering Engineering Fees - 2 Months (2,353.31) 2008 Municipal Accounts & Consulting, LP Bookkeeping Fees - 2 Months (4,509.77) 2009 Schwartz, Page & Harding, L.L.P. Legal Fees - 2 Months (5,304.30) Fees Central Bank Bank Service Charge - September (15.00) Fees Central Bank Bank Service Charge - October (15.00) Fees Central Bank Bank Service Charge - November (90.00) Total Disbursements (14,287.38) BALANCE AS OF 12/09/2021 ($5,209.45) CENTRAL BANK - CHECKING - #XXXX6508 2 Num BALANCE AS OF 10/19/2021 Receipts Bank Service Charge Reversal Transfer from Money Market Total Receipts Name Rock Prairie MD No. 2 - CPF Cash Flow Report - Checking Account As of December 9, 2021 Memo Amount Balance 25.00 933.80 Disbursements 2002 Schwartz, Page & Harding, L.L.P. Legal Fees - 2 Months (438.80) Fees Central Bank Bank Service Charge - September (15.00) Fees Central Bank Bank Service Charge - October (40.00) Fees Central Bank Bank Service Charge - November (65.00) Total Disbursements $100.00 958.80 (558.80) BALANCE AS OF 12/09/2021 $500.00 CENTRAL BANK - CHECKING - #t6486 3 Financial Institution (Acct Number) Fund: Operating Checking Account(s) CENTRAL BANK - CHECKING (XX6508) Fund: Capital Projects Money Market Funds TEXAS CLASS (XXX0002) Checking Account(s) CENTRAL BANK - CHECKING (XXXX6486) Fund: Debt Service Money Market Funds TEXAS CLASS (XXXX0001) Rock Prairie Management District No. 2 Account Balances As of December 9, 2021 Issue Date 04/06/2021 Maturity Date Interest Rate 0.00 Totals for Operating Fund: 0.05 % 0.00 % Totals for Capital Projects Fund: 04/06/2021 0.05 % Totals for Debt Service Fund: Grand total for Rock Prairie Management District No. 2: Account Balance (5,209.45) Checking Account ($5,209.45) 78,008.36 2021 Road 500.00 Checking Account $78,508.36 38,874.14 Road $38,874.14 $112,173.05 Notes Rock Prairie MD No, 2 Capital Projects Fund Breakdown 12/9/2021 Net Proceeds for All Bond Issues Receipts Series 2021 Road - Bond Proceeds Series 2021 Road - Interest Earnings Disbursements Series 2021 Road - Disbursements (Attached) Total Cash Balance Balances by Account Checking - Central Bank (6486) Series 2021 Road - TX Class (0002) Total Cash Balance Balances by Bond Series Series 2021 Road - Bond Proceeds Total Cash Balance $2,500,000.00 24.97 (2,421,516.61) $78,508.36 $500.00 78,008.36 $78,508.36 $78,508.36 $78,508.36 Remaininir Costs/Surplus By Bond Series Series 2021 Road - Surplus & Interest Balance Total Remaining Costs/Surplus $78,508.36 $78,508.36 5 Rock Prairie MD No. 2 - GOF Actual vs. Budget Comparison November 2021 November 2021 June 2021- November 2021 Annual Actual Budget Over/(Under) Actual Budget Over/(Under) Budget Revenues 14100 Developer Advance 0 0 0 0 0 0 19,207 14350 Maintenance Tax Collections 0 0 0 5,000 5,000 0 115,323 14380 Interest Earned on Checking 0 4 (4) 0 23 (22) 45 Total Revenues 0 4 (4) 5,000 5,023 (22) 134,575 Expenditures 16330 Legal Fees 2,462 5,000 (2,538) 24,619 30,000 (5,381) 60,000 16340 Auditing Fees 1,500 0 1,500 12,300 10,800 1,500 11,800 16350 Engineering Fees 0 2,500 (2,500) 5,632 15,000 (9,368) 30,000 16430 Bookkeeping Fees 1,871 1,750 121 13,715 10,500 3,215 21,000 16450 Legal Notices & Other Publ. 0 0 0 0 0 0 1,000 16455 SB 2 Expenses 250 250 0 1,500 1,500 0 3,000 16460 Printing & Office Supplies 38 75 (37) 666 450 216 900 16470 Filing Fees 0 46 (46) 1,251 275 976 550 16480 Delivery Expense 30 42 (12) 705 250 455 500 16520 Postage 3 4 (2) 18 25 (7) 50 16530 Insurance & Surety Bond 0 0 0 0 0 0 3,800 16540 Travel Expense 180 108 71 180 650 (470) 1,300 16560 Miscellaneous Expense 153 56 97 234 338 (104) 675 Total Expenditures 6,487 9,831 (3,344) 60,819 69,788 (8,968) 134,575 Excess Revenues (Expenditures) ($6,487) ($9,828) $3,341 ($55,819) ($64,765) $8,946 $0 6 Rock Prairie MD No. 2 - GOF Balance Sheet As of November 30, 2021 Nov 30, 21 ASSETS Current Assets Checking/Savings 11101 • Cash in Bank 8,958 Total Checking/Savings 8,958 Other Cuneut Assets 11520 • Maintenance Tax Receivable 848 11750 - Due From Tax Account (8,171) Total Other Current Assets (7,323) Total Current Assets 1,635 TOTAL ASSETS 1,635 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 12000 - Accounts Payable 13,917 Total Accounts Payable 13,917 Other Current Liabilities 12800 • Deferred Inflows 848 Total Other Current Liabilities 848 Total Current Liabilities 14,765 Total Liabilities 14,765 Equity 13010 • Unallocated Fund Balance 42,689 Net Income (55,819) Total Equity TOTAL LIABILITIES & EQUITY (13,130) 1,635 7 Paying Agent Rock Prairie Management District No. 2 District Debt Service Payments 12/01/2021 - 12/01/2022 Series Date Due Date Paid Principal Interest Total Due Debt Service Payment Due 03/01/2022 Bank of New York 2021 - Road 03/01/2022 0.00 31,591.25 31,591.25 Total Due 03/01/2022 0.00 31,591.25 31,591.25 Debt Service Payment Due 09/01/2022 Bank of New York 2021 -Road 09/01/2022 65,000.00 31,591.25 96,591.25 Total Due 09/01/2022 65,000.00 31,591.25 96,591.25 District Total $65,000.00 $63,182.50 $128,182.50 EXHIBIT "B" Independent Accountants' Report on Application of Agreed -upon Procedures Board of Directors Rock Prairie Municipal Utility District No. 2 Brazos County, Texas REVISED DRAFT 12/08/21 We issued a report dated April 8, 2021, regarding amounts to be reimbursed to the District's developer from the proceeds of its $2,500,000 Unlimited Tax Road Bonds, Series 2021. At that time. only a portion of the construction project depicted below was reimbursed. This report reflects additional amounts due to College Station Town Center, Inc. (the developer) to be paid from surplus road bond proceeds. Interest has been calculated from the dates of payment through five years aver final payment or December 9, 2021, utilizing the net effective interest rate of the Series 2021 road bonds. % Complete Date Complete Amounts Reimbursable Brazos Paving, Inc, Construction of Bird Pond Road 100% f 4,579,032.48 Less Change Order No. 3 01/20 (32,800.00) 4,546,232.48 Less utility and developer items (1,548, 333.85) 2,997,898.63 Less amount previously reimbursed (1,708,802.22) Less amount to be reimbursed in future (1,215,647.89) S 73,448.52 Interest accrued at 2.873524% 4,887.27 Total amounts reimbursable to developer S 78,335.79 This report is subject to the same limitations as our report dated April 8, 2021. December 9, 2021 EXHIBIT "C" RESOLUTION AUTHORIZING USE OF SURPLUS ROAD BOND CONSTRUCTION FUNDS AND INTEREST EARNED ON ROAD BOND CONSTRUCTION FUNDS, WHEREAS, Rock Prairie Management District No. 2 (the "District") has previously issued bonds to finance the acquisition and/or construction of certain road facilities to serve land within the District; and WHEREAS, the District now has surplus funds from the proceeds of said bonds and interest earned on road bond construction funds, and the Board of Directors desires to utilize a portion of said surplus road bond construction funds and interest earned on road bond construction funds to pay a portion of the cost of the construction of Bird Pond Road and developer interest related to same (the "Project"); and WHEREAS, the District is legally entitled to authorize the use of such funds to pay the cost of such Project; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 THAT (1) Use of surplus road bond construction funds and interest earned on road bond construction funds in the amount of $78,335.79 to pay the cost of the Project is hereby authorized and approved; and (2) The District's auditor is hereby requested and directed to report the expenditure of said funds in the District's annual audit report for the fiscal year ending May 31, 2022. BE IT FURTHER RESOLVED that the President or Vice -President and Secretary or Assistant Secretary of the Board of Directors and the District's attorneys and bookkeepers are hereby authorized and directed to do any and all things necessary and proper in connection with this Resolution. PASSED AND ADOPTED this 9th day of December, 2021. ATTEST: By: Secretary Board of Directors ROCK PRAIRIE M GEMENT DISTRINO. 2 By: Vice President Board of Directo EXHIBIT "D" Honesty I Efficiency I Transparency I Accountability I Continuity MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE MONTH ENDING October 31, 2021 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-2680 HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 1 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 10/31/21 RECEIVABLES SUMMARY 2021 Balance Forward Levy at 05/31/21 FYE CAD Changes / Uncollectible Outstanding Balance forward Prior Years (2020-2010) at 05/31/21 FYE CAD Changes / Uncollectible Total Levy to be collected Collection prior months (all years) 2021 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds Total Outstanding Balance $0.00 $216,602.76 $847.78 ($10.15) ($413.68) $0.00 $10.15 216,602.76 837.64 217,440.40 (403.53) 217,036.86 TAX ACCOUNT Beginning Balance — Tax Account 9,904.30 Income Taxes Collected Current Year $0.00 Taxes Collected Prior Year $0.00 10% Rendition Penalty $0.00 Penalties & Interest $0.00 Collection Fee Paid $0.00 Overpayments $0.00 NSF or Reversals, Bank Charges $0.00 Other Fees & Court Costs, Etc $0.00 CCI Overpayment $0.00 Escrow / Prepaid $0.00 $0.00 Expenses CK# 1122 Lester Travis & Linda Pepin - Correction Roll 35 Refund (TY 2020) CK# 1123 B&A Municipal Tax Service, LLC - Invoice MD2-128 CK# 1124 B&A Municipal Tax Service, LLC - Invoice MD2-129 9,904.30 $10.15 $662.00 $1, 580.26 $2,252.41 Ending Balance —Tax Account 7,651.89 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE I-888-598-7409 2 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 10/31/21 OUTSTANDING TAXES - YEAR TO DATE TAX YEAR 2021 2020 2019 2018 2017 BALANCE FORWARD 10/01121 $161,569.45 $117,676.84 $73,299.93 $49,461.25 $19,962.78 CAD SUPPLEMENTS & CORRECTIONS $55,033.31 ($10.16) $0.00 $0.00 $0.00 EXEMPTIONS & TAX RATES TAX YEAR 2021 2020 2019 2018 2017 HOMESTEAD EXEMPTION 0.00% 0.00% 0.00% 0.00% 0.00% DISTRICT VALUES TAX YEAR 2021 2020 2019 2018 2017 LAND & IMPROVEMENTS 43,412,055 22,941,412 14,898,546 9,881,920 4,069,643 OVER 651 DISABLED 0 0 0 0 0 AG NET 8,675 7,123 14,370 28,690 27,010 UNCOLLECTIBLE $0.00 $0.00 $0.00 $0.00 $0.00 M & 0 RATE 0.17000 0.50000 0.50000 0.50000 0.50000 PERSONAL PROPERTY 608,274 617,829 909,670 309,850 0 COLLECTIONS $0.00 $117,232.59 $73,299.93 $49,461.25 $19,962.78 DEBT SERVICE RATE 0.00000 0.00000 0.00000 0.00000 0.00000 EXEMPTIONS 708,450 33,002 1,162,600 328,210 104,096 OUTSTANDING TAXES $216,602.76 $434.10 $0.00 $0.00 ($0.00) $217,036.86 ROAD BOND DEBT RATE 0.33000 0.00000 0.00000 0.00000 0.00000 COLLECTIONS PERCENTAGE 0.00% 99.63% 100.00% 100.00% 100.00% TOTAL RATE 0.50000 0.50000 0.50000 0.50000 0.50000 TOTAL VALUE SR KR 43,320,554 12 12 23,533,362 36 36 14,659,986 70 70 9,892,250 76 76 3,992,557 87 87 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77090 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 3 MUNICIPAL TAX SERVICE,LLC BEGINNING BALANCE ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 10/31/21 INCOME 10% Rendition Penalty Bad Check Charges CAD Refund Excess Allotment Collection Fee Earned Interest Overpayments Penalty & Interest Rollback Tax Collected Taxes Collected PROFIT & LOSS CURRENT MONTH 10/01/21 -10/31 /21 11,765.46 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Income 0.00 EXPENSES Annexation 0.00 Audit/Records 0.00 Bank Charges 0.00 Bond Premium 0.00 CAD Fees 0.00 Certificate of Value 0.00 Copies 46.40 Correction Roll Refunds 0.00 Correction Roll Rendition Refunds 0.00 Continuing Disclosure 0.00 Court Affidavits 0.00 Delinquent Tax Attorney Assistance 15.00 Delinquent Tax Attorney Fee 99.28 Estimate of Value 0.00 Installment Tracking 0.00 Unclaimed Property Report 0.00 Legal Notices 787.00 Mailing & Handling 19.50 Meeting Travel & Mileage 43.88 Overpayment Refund 0.00 Public Hearing 0.00 Records Retention 0.60 Roll Update & Processing 187.50 Supplies 0.00 Tax Assessor Collector Fee - AB 662.00 Tax Rate Preparation & Calculation 0.00 Transfer to Rollback Collected 0.00 Transfer to Maintenance & Operating 0.00 Transfer to Debt Service 0.00 1,861.16 ENDING BALANCE 9.904.30 FISCAL YEAR 6/01/21-10131/21 19,781.09 0.00 0.00 164.30 99.28 0.00 0.00 82.74 0.00 413.68 760.00 100.00 175.00 0.00 50.00 486.00 0.00 127.80 0.00 0.00 0.00 0.00 75.00 99.28 0.00 0.00 0.00 787.00 41.94 175.52 0.00 0.00 3.00 206.25 0.00 3,310.00 0.00 0.00 5,000.00 0.00 10,636.79 9.904.30 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 4 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 10/31/21 1 YEAR TO YEAR COMPARISON 2021 % 2020 °/a VARIANCE October $0.00 0.00% $678.59 November $1,138.23 1.56% December $4,289.31 5.24% January $91,384.54 82.85% February $459.42 83.24% March $18,353.63 98.83% April $525.34 99.28% May $0.00 99.28% June $0.00 99.28% July $0.00 99.28% August $0.00 99.28% September $413.68 99.63% MONTHLY COLLECTIONS 20211 20201 2019 1 $0.00 $0.00 $0.00 0.58% -0.58% B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 5 ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 MUNICIPAL TAX SERVICE,LLC FOR THE PERIOD ENDING 10/28/21 PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 COLLATERAL SECURITY AGREEMENT ON FILE : YES TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: NO LEVY IS BELOW $250,000 FDIC TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE WI DISTRICT INVESTMENT POLICY: YES B A MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 620 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 PS STATE OF TEXAS § COUNTY OF BRAZOS § Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 15t day of November 2021. REBECCA LYNN BREWER NotaryiD #1258819 My Commission Expires F ° sti March 1, 2024 ,Cgya„) 4— Rbecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 My Commission Expires March 1, 2024 2020 TAX RECEIPT ROCK PRAIRIE MANAGEMENT DISTRICT 2 AVIK BONNERJEE, TAX ASSESSOR/COLLECTOR 13333 NORTHWEST FREEWAY, SUITE 620 HOUSTON, TX 77040 Hours: MON - THU 8 - 4 FRI 8 -12 Web: WWW.BAMUNITAX.COM Owner Name and Address PEPIN LESTER TRAVIS & LINDA JANE 1078 TOLEDO BEND DR COLLEGE STATION, TX 77845-7834 **RETURN SERVICE REQUESTED" Appraised Values Land HS Land Non HS 100% Assessed Value Taxing Unit ROCK PRAIRIE MD NO. 2 Phone: 713-900-2680 Fax: 713-900-2685 Property Information 23,981 MIDTOWN RESERVE PH 102, BLOCK 5, LOT24, ACRES 0 fl.1441 Acreage: 0.14410 Service Address TOLEDO BEND DR 23,981 Disabled Vet HS IF YOU ARE 65 YEARS OF AGE OR OLDER OR ARE DISABLED AND THE PROPERTY DESCRIBED IN THIS DOCUMENT IS YOUR RESIDENCE HOMESTEAD, YOU SHOULD CONTACT THE APPRAISAL DISTRICT REGARDING ANY ENTITLEMENT YOU MAY HAVE TO A POSTPONEMENT IN THE PAYMENT OF THESE TAXES. Less Exemptions Payment Due Before Date Payment Paid By 12/03/2020 119.90 CONTINENTAL HOMES OF TEXAS LP 10/01/2021 0.00 PEPIN LESTER TRAVIS & LINDA JANE CORRECTION ROLL - #35 TAX YEAR: 2020 16, 15' ,( 4 g LE: Jur No Stmt Date Delinquent Date Receipt No M D2 11/5/2021 2/2/2021 104 lAccountNo I 41380010250240 TAXES ARE 3UE UPON RECEIPT. TAXES WILL BECOME DELINQUENT AFTER February 01, 2021. PAYMENT MUST BE POSTMARKED BEFORE DELINQUENT DATE TO AVOID ADDITIONAL PENALTIES AND INTEREST. Taxes that remain delinquent on July 01, 2021 will incur an additional penalty to defray costs of collection per Section 33.07,33.08 and/or 33.11 of the Texas Property Tax Code. Please contact the Appraisal District concerning any corrections in appraised value, ownership, address changes or any application for exemptions. Brazos County Appraisal District www.brazoscad.org 979-774-4100 Comparisons of the last six (6) tax years Year Appraised Taxable 2020 23,981 NIA N/A NIA NIA NIA NIA NIA Al NIA NIA NIA 21,950 N/A N/A N/A N/A N/A Rate 0.500000 N/A N/A N/A N/A N/A Taxes 109.75 N/A N/A N/A N/A N/A % Change N/A N/A NIA N/A NIA N/A % Change between 2020 and 2020 N/A I NIA I N/A I N/A Taxable Value Tax Rate Tax Levy 2,031 21,950 0.500000 per $100 109.75 CAD Taxes Patd Penalties Paid 119.90 0.00 -10.15 0.00 Current Taxes Due 109.75 Other P & ! Paid Atty Fee Paid Paid Total Payment 0.00 0.00 0.00 119.90 0.00 0.00 0.00 0.00 i�o1I2--�- 2020 Paid in Full Total Paid 119.90 MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Invoice Date Invoice # 11/1/2021 MD2-I28 Description Unit Count Rate Amount Avik Bonnerjee, RTA - Tax Assessor Collector Fee November 518.00 518.00 2021 2020 Additional Unit Count Invoiced 2021 160 0.90 144.00 Thank you for your business. Total $662.00 ?iot 11-01•a1 ll013 13333 Northwest Freeway, Suite 620 ■ Houston, TX 77040 • PH:713-900-2680 a www.bamunitax.com MUNICIPAL TAX SERVICE, LLC IBill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Invoice Date Invoice # 11/1/2021 MD2-129 Description Unit Count Rate Amount District Supplies Copies Postage, Mailing, and Handling (3) Roll Update & Processing Hrs. - September 2021 Records Retention Preparation of Delq. Atty. Electronic Files The Eagle (Second Publication Invoice 0000725053-01) Public Hearing/2021 Tax Rate Adoption (Regular Publication 8.12.21) Public Hearing/2021 Tax Rate Adoption (Second Publication 9.28.21) Thank you for your business. 304 0.5 7.46 0.20 2.25 75.00 2.75 15.00 479.50 650.00 7.46 60.80 2.25 37.50 2.75 15.00 479.50 650.00 325.00 325.00 Total $1,580.26 13333 Northwest Freeway, Suite 620 o Houston, TX 77040 ■ PH:713-900-2680 ■ www.barnunitax.com a,K. O O R Honesty I Efficiency I Transparency I Accountability I Continuity MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE MONTH ENDING November 30, 2021 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-2680 1 HOUSTON, TX 77040 TOLL FREE 1-888-598-7409 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 11/30/21 RECEIVABLES SUMMARY 2021 Balance Forward Levy at 05/31/21 FYE CAD Changes / Uncollectible Outstanding Balance forward Prior Years (2020-2010) at 05/31/21 FYE CAD Changes / Uncollectible Total Levy to be collected Collection prior months (all years) 2021 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds Total Outstanding Balance $0.00 $216,602.76 $847.78 ($10.15) ($403,53) ($27,879.54) $0.00 216,602.76 837.64 217,440.40 (28,283.07) 189,157.32 TAX ACCOUNT Beginning Balance — Tax Account 7,651.89 Income Taxes Collected Current Year $27,879.54 Taxes Collected Prior Year $0.00 10% Rendition Penalty $0.00 Penalties & Interest $0.00 Collection Fee Paid $0.00 Overpayments $0.00 NSF or Reversals, Bank Charges $0.00 Other Fees & Court Costs, Etc $0.00 CCI Overpayment $0.00 Escrow / Prepaid $0.00 $27,879.54 Expenses CK# 1125 Rock Prairie Management Distrct 2 - Road Debt Service CK# 1126 Rock Prairie Management Distrct 2 - Operating CK# 1127 Brazos CAD -1st Qtr 2022 Assessment CK# 1128 B&A Municipal Tax Service, LLC - Invoice MD2-131 CK# 1129 B&A Municipal Tax Service, LLC - Invoice MD2-132 35,531.43 $18,400.60 $9,479.04 $500.50 $662.00 $1,081.81 $30,123.85 Ending Balance —Tax Account 5,407.58 13 & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 2 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 11/30/21 OUTSTANDING TAXES - YEAR TO DATE BALANCE FORWARD CAD TAX @ SUPPLEMENTS & YEAR 10/01/21 CORRECTIONS UNCOLLECTIBLE 2021 $161,569.45 $55,033.31 $0.00 2020 $117,676.84 ($10.16) $0.00 2019 $73,299.93 $0.00 $0.00 2018 $49,461.25 $0.00 $0.00 2017 $19,962.78 $0.00 $0.00 EXEMPTIONS & TAX RATES TAX YEAR 2021 2020 2019 2018 2017 HOMESTEAD EXEMPTION 0.00% 0.00% 0.00% 0.00%ll 0.00% DISTRICT VALUES TAX YEAR 2021 2020 2019 2018 2017 LAND & IMPROVEMENTS 43,412,055 22,941,412 14,898,546 9,881,920 4,069,643 OVER 651 DISABLED 0 0 0 0 0 AG NET 8,675 7,123 14,370 28,690 27,010 COLLECTIONS $27,879.54 $117,232.59 $73,299.93 $49,461.25 $19,962.78 DEBT SERVICE M & O RATE RATE 0.17000 0.00000 0.50000 0.00000 0.50000 0.00000 0.50000 0.00000 0.50000 0.00000 PERSONAL PROPERTY 608,274 617,829 909,670 309,850 0 EXEMPTIONS 708,450 33,002 1,162, 600 328,210 104,096 OUTSTANDING TAXES $188,723.22 $434.10 $0.00 $0.00 ($0.00) $189,157.32 ROAD BOND DEBT RATE 0.33000 0.00000 0.00000 0.00000 0.00000 COLLECTIONS PERCENTAGE 12.87% 99.63% 100.00% 100.00% 100.00% TOTAL RATE 0,50000 0.50000 0.50000 0.50000 0.50000 TOTAL VALUE SR KR 43,320,554 13 13 23,533,362 43 43 14,659,986 72 72 9,892,250 89 89 3,992,557 87 87 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 BOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 3 MUNICIPAL TAX SERVICE,LLC BEGINNING BALANCE ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 11/30/21 INCOME 10% Rendition Penalty Bad Check Charges CAD Refund Excess Allotment Collection Fee _Earned Interest Overpayments Penalty & Interest Rollback Tax Collected Taxes Collected PROFIT & LOSS CURRENT MONTH 11 /01 /21 -11 /30/21 9,904.30 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 27,879.54 Total Income 27,879.54 EXPENSES Annexation 0.00 Audit/Records 0.00 Bank Charges 0.00 Bond Premium 0.00 CAD Fees 0.00 Certificate of Value 0.00 Copies 60.80 Correction Roll Refunds 10.15 Correction Roll Rendition Refunds 0.00 Continuing Disclosure 0.00 Court Affidavits 0.00 Delinquent Tax Attorney Assistance 15.00 Delinquent Tax Attorney Fee 0.00 Estimate of Value 0.00 Installment Tracking 0.00 Unclaimed Property Report 0.00 Legal Notices 479.50 Mailing & Handling 2.25 Meeting Travel & Mileage 0.00 Overpayment Refund 0.00 Public Hearing 975.00 Records Retention 2.75 Roll Update & Processing 37.50 Supplies 7.46 Tax Assessor Collector Fee - AB 662.00 Tax Rate Preparation & Calculation 0.00 Transfer to Rollback Collected 0.00 Transfer to Maintenance & Operating 0.00 Transfer to Debt Service 0.00 2,252.41 ENDING BALANCE 35.531.43 FISCAL YEAR 6/01/21 - 11/30/21 19,781.09 0.00 0.00 164.30 99.28 0.00 0.00 82.74 0.00 28,293.22 28,639.54 100.00 175.00 0.00 50.00 486.00 0.00 188.60 10.15 0.00 0.00 0.00 90.00 99.28 0.00 0.00 0.00 1,266.50 44.19 175.52 0.00 975.00 5.75 243.75 7.46 3,972.00 0.00 0.00 5,000.00 0.00 12,889.20 35.531.43 13 & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 4 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 11/30/21 October November December January February March April May June July August September 20211 $27, 879.54 YEAR TO YEAR COMPARISON 2021 °/a 2020 $0.00 0.00% $678.59 $27,879.54 12.87% $1,138.23 MONTHLY COLLECTIONS 2020j 2019 I $0.00 $0.00 % 0.58% 1.56% VARIANCE B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-26S0 TOLL FREE 1-888-59S-7409 5 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 FOR THE PERIOD ENDING 11/19/21 PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 COLLATERAL SECURITY AGREEMENT ON FILE : YES TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: NO LEVY 15 BELOW $250,000 FDIC TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE WI DISTRICT INVESTMENT POLICY: YES B A MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 620 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 PS STATE OF TEXAS § COUNTY OF BRAZOS § Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of December 2021. REBECCA LYNN BREWER Notary ID 4'1258819 My Commission Expires March t, 2024 Iktii eCArk Rebecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 My Commission Expires March 1, 2024 MUNICIPAL TAX SERVICE,LLC TAX YEAR '202'1 2020 2019 2018 2017 ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 11/30/21 M & 0 RATE PERCENTAGE DATE: 12.01.21 PAID CHECK # I ,,6 ROAD DEBT LESS PENALTIES & CORRECTION COLLECTIONS INTEREST ROLLS LESS REVERSALS TRANSFER 66% $27,879,54 $0.00 $0.00 $0.00 $18,400.50 0% $0.00 $0.00 $0.00 $0.00 $0.00 0% $0.00 $0.00 $0.00 $0.00 $0.00 0% $0.00 $0.00' . $0.00 $0.00 $0.00 0% $0:00 $0.00 $0.00 $0.00 $0.00 EXPENSES FOR TH E MONTH LESS $0.-- 0.00 $0.00 $18,400.50 ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 11/30/21 MUNICIPAL TAX SERVICE,LLC TAX YEAR M & O RATE PERCENTAGE 2021 0.170000 34% 2020 `a°" ; 100%_ 2019 r 1: e s ' _rz 100% 2018 3 ��� 100% 2017 3E._. 100% DATE: 12.01.21 PAID CHECK # C g MAINTENANCE & OPERATING PENALTIES & COLLECTIONS INTEREST $27,879.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSES FOR THE MONTH LESS CORRECTION ROLLS LESS REVERSALS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 TRANSFER $9,479.04 $0.00 $0.00 $0.00 $0.00 LESS $0.-- 0.00 $0.001 $9,479.04 13 & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 505 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 1 BRAIDS CENTRAL APPRAISAL DISTRICT BRAVOS COUNTY, TEXAS 4051 PENDLETCN DE BRYAN,TX 77802.2455 Mr. Avik Bonnerjee Registered Texas Assessor Collector B&A Municipal Tax Service LLC 13333 Northwest Freeway, Suite 620 Houston, TX 77040 November 19, 2021 STATEMENT Mark W. Price Chief Appraiser (979)774-4100 (979)774-4196 Fax ROCK PRAIRIE MANAGEMENT DISTRICT #2 Below are the quarterly payment amounts and due dates for the 2022 Brazos Central Appraisal District Operating Budget, as mandated by State Law. Section 6.06 State Property Tax Code states: "Unless the governing body of a unit and the chief appraiser agree to a different method of payment, each taxing unit shall pay its allocation in four equal payments to be made at the end of each calendar quarter, and the first payment shall be made before January 1 of the year in which the budget takes effect. A payment is delinquent if not paid on the date it is due. A delinquent payment incurs a penalty of 5 percent of the amount of the payment and accrues interest at an annual rate of 10 percent. If the budget is amended, any change in the amount of a unit's allocation is apportioned among the payments remaining." 1st Quarter due by December 31, 2021 2nd Quarter due by March 31, 2022 3rd Quarter due by June 30, 2022 4th Quarter due by September 30, 2022 Total Allocation $ 500.50 $ 500.50 $ 500.50 $ 500.50 $2,002.00 is of ai eK Iiic;r1 Invoice Date Invoice ## MUNICIPAL TAX SERVICE, LLC 12/1/2021 iv1D2-131 Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Description Unit Count Rate Amount Avik Bonnerjee, RTA - Tax Assessor Collector Fee December 518.00 518.00 2021 2020 Additional Unit Count Invoiced 2021 160 0.90 144.00 Thank you for your business. Total iR.0i.ai eta. t►IA' $662.00 13333 Northwest Freeway, Suite 620 ■ Houston, TX 77040 ■ PH:713-900-2680 ■ www.bamenitax.com MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Description Copies Roll Update & Processing Hrs. - October 2021 Statement Mailing and Handling (DMR-CR) Statement Mailing & Handling (Agents thru SR/KR 2) Records Retention Preparation of Delq. Atty. Electronic Files Meeting Travel Time/Mileage/Time (October2021) Thank you for your business. Unit Count Rate 184 0.75 0.5 Invoice Date Invoice # 12/1/2021 MD2-132 0.20 75.00 421.42 75.00 0.76 15.00 514.08 Amount 36.80 56.25 421.42 37.50 0.76 15.00 514.08 ITotal $1,081.81 13333 Northwest Freeway, Suite 620 is Houston, TX 77040 • PH:713-900-2680 ■ www.bamunitax.corn EXHIBIT "E" E�A ENGINEERING THt FUTURE SINCE 1936 . • ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ENGINEERING REPORT DECEMBER 2021 • • ID 7. Engineering Report, including: TBPE No. F-726 TBPES No. 10092300 a. Authorize the design and/or advertisement of bids for construction of facilities within the District • • and approval of related storm water plans, including District. io 1. Status of design of Lakeway Drive Reserve, Phase 200 Board Action: None. • • b. Authorize the award of/or concurrence in award of contracts for the construction of facilities within the District, authorizing acceptance of Texas Ethics Commissions ("TEC") Form 1295 and approval of any storm water permits.• i. Midtown City Center Utility Extension • EHRA has reviewed and tabulated the seven bids received on Thursday, November 4, 2021, and have determined that Leaday Construction, LLC to be the low bidder, in the amount of $116,932.36. EHRA has no objection to recommending the contract for this project be awarded to Leady Construction for the aforementioned amount, contingent upon approval of bonds and certificate of insurance. Board Action: Award construction contract to Leaday Construction, LLC. EHRA Engiieering 10011 Meadowglen lane I Houston, `exas 77042 I t 7i 3.78".4500 f Rock Prairie Management District No. 2 December 2021 Page 2 c. Status of construction of facilities to serve land within the Distrct, including the approval of any pay estimates and change orders and authorize acceptance of TEC Form 1295, including: 1. .rrigation of Phase I Park Development by Green Teams, Inc. Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Total Contract Amount Pay Request No. 1 Pay Request No. 2 Total Pay Requests Remaining on Contract Green Teams, inc. 45 0 5/10/2020 $435,305.00 $5,760.00 $5,756.00 S16.400.00 $463,221.00 days days • Date Annroved 3/27/2020 9/10/2020 9/10/2020 9/10/2020 $231,304.50 7/9/2020 $157.208.40 9/10/2020 $38,90 $74,708.10 • Comment Notice to Proceed Issued Sleeves & Meter Sieves & Irr. Heads Bore Under Road 16.13% of Contract Remaining Construction 's complete - waiting for Final Pay Request to be submitted by contractor. Board Action: None. 2. Midtown Reserve, Phase 106 by Greens Prairie Investors, 1_td. Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid Amount Total Contract Amount Greens Praine Investors, Ltd. 160 0 Total Pay Requests Remaining on Contract Board Action: None. 684.947.80 $684,947.80 $0.00 $684,947.80 days days Date Approved Comment Ole • 100.00% of Contract Remaining EHRA CIJ)n Cnninnnrinrt 11nn11 1An,rinulnlnn I ,nn I Unin-Inn Twill- 7711A7 1 1 711 74A ABM I f 711 7AA A07 ENGINFFRINC. TNR FI1TI1111 Rock Prairie Management Dist-ict No. 2 December 2021 Page 3 3. Midtown Reserve, Phase 107 by Greens Prairie .nvestors, ..td. Contractor Contract Days Approved Extensions Contract Completion Date Greens Prairie Investors, Ltd. 120 0 Contract Bid Amount S728.238,70 Total Contract Amount $728,238.70 Total Pay Requests $0.00 days days Date Approved Comment ell Remaining on Contract $728,238.70 100.00% of Contract Remaining Board Actior: None. d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District and acceptance of facilities for operation and maintenance purposes. Board Action: None. e. Status of acceptance by the City of College Station, -exas for maintenance of streets. Board Action: None. EHRA CUDA Cnninnnrinn 11lf111 AAn xlnumlon I ,nn I Unnrfnn Tnvic 770A7 I t 71) 74A ACM I f 717 74A AC77 FNC.INFFRING TMR FIITIIRI