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Home My WebLink About05/13/2021 - Regular Minutes - Rock Prairie Management District No. 2ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF MEETING OF BOARD OF DIRECTORS May 13, 2021 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on May 13, 2021, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva — President Hays Glover — Vice President William Lewis — Assistant Vice President Jonathan Stark — Secretary Mark Lindemulder — Assistant Secretary all of whom participated in the meeting via telephone conference call, except Directors Geva Lewis, thus constituting a quorum. Director Geva later joined the meeting, as noted below. Also attending the meeting via telephone conference call were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Joshua Campbell of EHRA Engineering ("EHRA"); Avik Bonnerjee of B&A Municipal Tax Service, LLC ("B&A"); Brian Krueger of BKD LLP ("BKD"); Aubrey Nettles and Mayor Karl Mooney of the City of College Station ("City"); and Christina Cole and Julie Kime of Schwartz, Page & Harding, L.L.P. ("SPH"). In the absence of the President, the Vice President called the meeting to order and declared same open for such business as might properly come before it. EXPLANATION OF TELEPHONE CONFERENCE CALL MEETING PROCEDURES AND CALL TO ORDER Ms. Cole explained to the Board the procedures to be used during the telephone conference call meeting. In connection therewith, she informed the participants that the meeting would be recorded, and requested that participants clearly state his or her name before speaking, including when making or seconding a motion. Ms. Cole further explained that she would conduct a roll call vote for all motions and that Board members should wait to vote on a motion until his or her name has been called. Lastly, Ms. Cole conducted a full roll call of all meeting participants for attendance purposes. PUBLIC COMMENTS The Board began by opening the meeting for public comments. There being no members of the public present, the Board continued to the next item of business. APPROVAL OF MINUTES The Board next considered approval of the minutes of its regular meeting held on April 8, 2021. After review and discussion, Director Glover moved that the minutes for said Board meeting be approved, as written. Director Stark seconded said motion, which unanimously carried. Director Geva joined the meeting during the approval of the minutes of its regular meeting held on April 8, 2021. ENGAGEMENT OF AUDITOR The Board considered the engagement of an auditor to prepare the District's audit report for the fiscal year ended May 31, 2021. Mr. Krueger presented to and reviewed with the Board an audit services proposal prepared by BKD, a copy of which is attached hereto as Exhibit A. He advised that BKD's fee for the preparation of said audit is $9,900, plus an administrative fee of $900 to cover items such as report production, copies, postage and delivery charges, and technology related costs. After discussion on the matter, Director Glover moved that BKD be engaged to prepare the District's audit report for the fiscal year ended May 31, 2021, in accordance with the terms of the proposal presented, and that the Form 1295 provided by BKD in connection therewith be accepted and acknowledged on behalf of the District. Director Stark seconded the motion, which unanimously carried. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of which report is attached hereto as Exhibit B, including checks presented therein for payment. Following discussion, Director Glover moved that said Bookkeeping Report be approved and that the checks and wire identified in the report be approved for payment. Director Stark seconded the motion, which unanimously carried. OPERATING BUDGET FOR FISCAL YEAR ENDING MAY 31. 2022 Ms. Colondres next presented a draft budget for the District's fiscal year ending May 31, 2022, a copy of which is attached hereto as Exhibit C. In connection therewith, Ms. Cole advised the Board that a copy of such operating budget was forwarded to the City for review. She reported that no comments to the operating budget have been received from the City to date. Following discussion, Director Glover moved that the operating budget for the District's fiscal year ending May 31, 2022 be approved and adopted as presented. Director Stark seconded the motion, which unanimously carried. UNCLAIMED PROPERTY REPORT Ms. Colondres advised the Board that MA&C has researched the accounts of the District and confirmed that the District currently has no unclaimed property and, therefore, no report is required. 2 588679 TAX ASSESSOR/COLLECTOR'S REPORT Mr. Bonnerjee then presented to and reviewed with the Board the Tax Assessor -Collector Report for the month ended April 30, 2021, including checks presented therein for payment. A copy of such report is attached hereto as Exhibit D. After discussion, Director Glover moved that the Tax Assessor -Collector Report be approved and that the checks identified therein be approved for payment. Director Stark seconded said motion, which unanimously carried. Director Geva disconnected from the call during the presentation of the Tax Assessor/Collector's Report. ENGINEERING REPORT Mr. Campbell presented to and reviewed with the Board an Engineering Report dated May 2021, a copy of which is attached hereto as Exhibit E. Following presentation of the Engineer's Report and discussion of the action items contained therein, Director Glover moved to (i) concur in the award of the construction contract for water, sanitary sewer, drainage facilities for Midtown Reserve Phase 107, by College Station Downtown Residential, LLC, to Greens Prairie Investors, Ltd., the low bidder, in the amount of $728,238.70, subject to the District's attorneys' review of the payment and performance bonds and insurance certificate submitted in connection with the contract to determine if the payment and performance bonds and insurance meet the requirements of the bid specifications, the Texas Insurance Code, the rules of the TCEQ and the provisions of the Texas Water Code, (ii) accept and authorize the President to execute the Special Warranty Deed from College Station Town Center, Inc. relative to a detention pond site, subject to a lienholder release, and (iii) accept and authorize the President to execute the Conveyances and Bills of Sale of Utility Facilities from College Station Downtown Residential, LLC, relative to (a) water, sanitary sewer and drainage facilities to serve Midtown Reserve Phase 104, (b) water, sanitary sewer and drainage facilities to serve Midtown Reserve Phase 105, and (c) 8-inch and 12-inch sanitary sewer trunk line. Director Stark seconded the motion, which unanimously carried. Director Geva re -joined the call during the presentation of the Engineering Report. DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a verbal report on the status of development within the District. STATUS OF PROPOSED ANNEXATION OF 33.342 ACRES OF LAND TO THE DISTRICT Ms. Cole advised the Board that approximately 4 acres of the property comprising the 33.342 acres of land considered for annexation to the District has been determined to be undevelopable for subdivision lots, and will be not be included in the property to be finally annexed to the District. She requested that the Board defer action on the annexation of such property until the next meeting when the revised boundary descriptions and maps will be available for Board review and action. 3 588679 AUTHORIZE REOUEST TO CITY OF COLLEGE STATION FOR RE-APPOINTENT AND/OR REPLACEMENT OF DIRECTORS Ms. Cole next advised the Board that Directors Stark and Lewis have conflicts with the District's regular monthly meeting and, thus, have declined to pursue re -appointment to the Board. She then advised that Samuel "Kit" Kerbel and Logan Lee have expressed their interest in serving on the Board. Following discussion, Director Glover moved for the nomination of Samuel "Kit" Kerbel to Position No. 4 for a term expiring on June 1, 2025. Director Stark seconded the motion, which unanimously carried. Director Glover then moved for the nomination of Logan Lee to Position No. 5 for a term expiring on June 1, 2025. Director Stark seconded the motion which unanimously carried. Ms. Cole then advised the Board that with its consent, SPH will forward the nominations for Position Nos. 4 and 5 to the City for its consideration. Director Glover moved that SPH be authorized to provide the Board's nominations for appointment of Samuel "Kit" Kerbel and Logan Lee to Position Nos. 4 and 5, respectively, to the City for its consideration. Director Stark seconded the motion, which unanimously carried. ATTORNEY'S REPORT The Board considered the Attorney's Report. Ms. Cole advised the Board that she had nothing of a legal nature to discuss with the Board that was not already covered under previous agenda items. FUTURE AGENDA ITEMS The Board considered items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Glover seconded by Director Stark, and unanimously carried, the meeting was adjourned. 4 588679 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of May 13, 2021 Exhibit A BKD LLP Engagement Letter Exhibit B Bookkeeping Report Exhibit C Operating Budget for Fiscal Year Ending May 31, 2022 Exhibit D Tax Assessor -Collector Reports Exhibit E Engineering Report 5 588679 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of May 13, 2021 Exhibit A BKD LLP Engagement Letter Exhibit B Bookkeeping Report Exhibit C Operating Budget for Fiscal Year Ending May 31, 2022 Exhibit D Tax Assessor -Collector Reports Exhibit E Engineering Report 5 588679 EXHIBIT "A" EXHIBIT "B" M MUNICIPAL ACCOUNTS & CONSULTING, LP. Rock Prairie Management District No. 2 Bookkeeper's Report May 13, 2021 1281 Brittmoore Road A Houston, Texas 77043 A Phone: 713.623.4539 A Fax: 713.629.6859 Cash Flow Report - Checking Account As of May 13, 2021 Num LANCE AS OF 04/09/2021 ceipts Name Memo Amount Balance Maintenance Tax Collections 15,000.00 Interest Earned on Checking 4.66 Transfer from CPF 11,793.75 tal Receipts $49,538 26,798 3bursements l0 B&A Municipal Tax Service SB2 Compliance (250.00) 11 Municipal Accounts & Consulting, LP Bookkeeping Fees (3,014.80) l2 Schwartz, Page & Harding, L.L.P. Legal Fees (6,362.98) :s BBVA USA Service Charge (4.66) tal Disbursements (9,632. LLANCE AS OF 05/13/2021 $66,704 BBVA USA-PREMIER-#)0XX0276 2 Cash Flow Report - Checking Account As of May 13, 2021 Num LANCE AS OF 04/09/2021 ceipts Name Series 2021 Road - Bond Proceeds tal Receipts ibursements )0 11 12 )3 )4 )5 )6 re re re re re re B&A Municipal Tax Service, LLC BKD, L.L.P. EHRA Engineering McCall, Parkhurst & Horton Municipal Accounts & Consulting, L.P. BKD, L.L.P. Schwartz, Page & Harding, L.L.P. Schwartz, Page & Harding, L.L.P. Bank of New York Mellon Trust Co. College Station Town Center, Inc. / Origi Post Oak Municipal Advisors BBVA USA Rock Prairie MD No. 2 - GOF tal Disbursements LANCE AS OF 05/13/2021 Series 2021 Road - Series 2021 Road - Engineering Fees Series 2021 Road - Series 2021 Road - Series 2021 Road - Legal Fees Series 2021 Road - Series 2021 Road - Series 2021 Road - Series 2021 Road - Transfer to Money Series 2021 Road - Memo Tax Assessor Fee Agreed Upon Procedures Disclosure Counsel Bookkeeping Fee Review of POS Bond Counsel Fee Paying Agent Fee Developer Reimbursement Financial Advisory Services Market GOF Reimbursement Amount 2,380,166.20 (1,200.00) (3,500.00) (62.50) (12,000.00) (3,250.00) (2,000.00) (1,680.00) (72,919.21) (750.00) (2,134,572.55) (51,729.11) (84,609.08) (11,793.75) Balance 2,380,16; (2,380,066 S10t BBVA USA -CHECKING - #)XXX7782 3 Financial Institution (Acct Number) nd: Operating iecking Account(s) VA USA -PREMIER (XX)X0276) nd: Capital Projects mey Market Funds :XAS CLASS (XXXX0002) iecking Account(s) ,VA USA -CHECKING (XXXX7782) nd: Debt Service mey Market Funds VA USA -DEBT (XXXX8126) :XAS CLASS ()XXX0001) Issue Date Account Balances As of May 13, 2021 Maturity Interest Date Rate 04/06/2021 0.10 % Totals for Operating Fund: 0.08 % 0.08 % Account Balance 66,704.16 Checking Account $66,704.16 84,609.08 2021 Road 100.00 Checking Account Totals for Capital Projects Fund: $84,709.08 01/15/2021 0.00 % 500.00 Road 04/06/2021 0.08 % 64,788.58 Road Totals for Debt Service Fund: $65,288.58 Grand total for Rock Prairie Management District No. 2: $216,701.82 Notes 4 Rock Prairie MD No. 2 Capital Projects Fund Breakdown 5/13/2021 Net Proceeds for All Bond Issues Receipts Series 2021 Road - Bond Proceeds Series 2021 Road - Interest Earnings Disbursements Series 2021 Road - Disbursements (Attached) Total Cash Balance Balances by Account Checking - BBVA USA (7782) Series 2021 Road - TX Class (0002) Total Cash Balance $2,500,000.00 0.00 (2,415,290.92) $84,709.08 Balances by Bond Series Series 2021 Road - Bond Proceeds Total Cash Balance $100.00 84,609.08 $84,709.08 S84,709.08 $84,709.08 Remainirze- Costs/Surplus By Bond Series Series 2021 Road - Remaining Costs Total Amount in Remaining Costs Series 2021 Road - Surplus & Interest Balance Total Remaining Costs/Surplus $4,465.43 $4,465.43 $80,243.65 $84,709.08 5 CONSTRUCTION COSTS Districts Items: Bird Pond Road Engineering & Geotechnical Total Constructions Costs Rock Prairie MD No. 2 Cost Comparison Series 2021 Road USE OF ACTUAL REMAINING VARIANCE PROCEEDS COSTS COSTS (OVER]/UNDER $1,708,802.00 $1,708,802.22 320,258.00 318,206.20 $2,029,060.00 $2,027,008.42 $0.00 0.00 $0.00 ($0.22) 2,051.80 $2,051.58 TOTAL CONSTRUCTION COSTS $2,029,060.00 $2,027,008.42 $0.00 $2,051.58 NON -CONSTRUCTION COSTS Legal Fees Financial Advisor Fees Capitalized Interest Developer Interest Bond Discount Bond Issuance Expenses Attorney General Fee TOTAL NON -CONSTRUCTION COSTS TOTAL BOND ISSUE REQUIREMENT $72,500.00 $72,500.00 $0.00 $0.00 50,000.00 50,000.00 0.00 0.00 100,000.00 63,182.50 0.00 36,817.50 130,590.00 107,564.13 0.00 23,025.87 75,000.00 56,651.30 0.00 18,348.70 40,350.00 35,884.57 4,465.43 0.00 2,500.00 2,500.00 0.00 0.00 $470,940.00 $388,282.50 $4,465.43 $78,192.07 $2,500,000.00 $2,415,290.92 $4,465.43 S80,243.65 Interest $0.00 Total Surplus & Interest $80,243.65 Total Projections, Surplus, & Interest $84,709.08 6 Actual vs. Budget Comparison April 2021 April 2021 June 2020 - April 2021 Annul Actual Budget Over/(Under) Actual Budget Over/(Under) Budgi venues 4100 Developer Advance 0 0 0 50,033 50,033 0 50 4350 Maintenance Tax Collections 15,000 0 15,000 125,000 60,000 65,000 60 4380 Interest Earned on Checking 5 3 2 38 28 10 tal Revenues 15,005 3 15,002 175,071 110,061 65,010 110. penditures 6330 Legal Fees 6,113 5,000 1,113 51,890 55,000 (3,110) 60. 6340 Auditing Fees 0 0 0 10,800 0 10,800 6350 Engineering Fees 0 2,500 (2,500) 17,801 27,500 (9,699) 30. 6430 Bookkeeping Fees 2,761 550 2,211 12,956 6,050 6,906 6. 6450 Legal Notices & Other Publ. 0 0 0 0 0 0 2. 6455 SB 2 Expenses 250 250 0 3,250 2,750 500 3. 6460 Printing & Office Supplies 117 83 34 808 917 (108) 1. 6470 Filing Fees 0 75 (75) 445 825 (380) 6480 Delivery Expense 364 42 322 1,230 458 771 6520 Postage 13 4 9 53 46 8 6530 Insurance & Surety Bond 0 0 0 3,536 3,713 (177) 3 6540 Travel Expense 0 108 (108) 0 1,192 (1,192) 1 6560 Miscellaneous Expense 15 83 (69) 227 917 (690) 1 tal Expenditures 9,632 8,696 937 102,996 99,367 3,629 110, cess Revenues (Expenditures) $5,372 ($8,693) $14,066 $72,075 $10,693 $61,381 7 Rock Prairie MD No. 2 - GOF Balance Sheet As of April 30, 2021 ASSETS Current Assets Checking/Savings 11100 • Cash in Bank 11105 • Cash in Bank - Tax Account Apr 30, 21 64,538 38,946 Total Checking/Savings 103,484 Other Current Assets 11740 • Due From Construction 11,794 Total Other Current Assets 11,794 Total Current Assets 115,278 TOTAL ASSETS 115,278 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 12000 • Accounts Payable 9,378 Total Accounts Payable 9,378 Total Current Liabilities 9,378 Total Liabilities 9,378 Equity, 13010 • Unallocated Fund Balance Net Income 33,826 72,075 Total Equity 105,900 TOTAL LIABILITIES & EQUITY 115,278 8 District Debt Service Payments 05/01/2021 - 05/01/2022 Paying Agent Series Date Due Date Paid Principal Interest Total Due Ibt Service Payment Due 09/01/2021 Bank of New York 2021 - Road 09/01/2021 0.00 26,326.04 26,326 Total Due 09/01/2021 0.00 26,326.04 26,326, :bt Service Payment Due 03/01/2022 Bank of New York 2021 - Road 03/01/2022 0.00 31,591.25 31,591 Total Due 03/01/2022 0.00 31,591.25 31,591, District Total $0.00 $57,917.29 $57,917 9 EXHIBIT "C" Rock Prairie Management District No. 2 - GOF FY 2022 Proposed Budget 10 Month 12 Month FY 2021 FY 2022 Aetnals Annualized Approved Budget Proposed Budget Revenue 14100 • Developer Advance 50,033 50,033 50,033 19,207 14350 • Maintenance Tax Collections 110,0(1(1 110,000 60,000 115,323 14380 • Interest Earned on Checking 33 40 30 45 Total Revenue 160,066 160,073 110,063 134,575 Expense 16330 • Legal Fees 45,777 54,933 60,000 60,000 16340 • Auditing Fees 10,800 10,800 0 11,800 16350 • Engineering Fees 17,801 21,361 30,000 30,000 16430 • Bookkeeping Fees 8,869 10,643 6,600 21,000 16450 • Legal Notices & Other Publ. 0 0 2,000 1,000 16455 • SB 2 Expenses 3,000 3,500 3,000 3,000 16460 • Printing & Office Supplies 667 801 1,000 900 16470 • Filing Fees 445 533 900 550 16480 • Delivery Expense 750 900 500 500 16520 • Postage 40 48 50 50 16530 • Insurance & Surety Bond 3,536 3,536 3,713 3,80(1 16540 • Travel Expense 0 0 1,300 1,300 16560 • Miscellaneous Expense 188 225 1,000 675 Total Expense 91,873 107,281 110,063 134,575 Net Revenue 68,193 52,792 0 0 ** Maintenance Tax Collections = $23,535,393 / 100 x .50 Tax Rate x 98% Collection Rate *Those appendix items required by Texas Water Code Section 49.057(b) are filed in the District's official records and are available upon request. Any person wishing to obtain a copy of such documents may submit a request under the Texas Public Information Act to the following address: Rock Prairie Management District No. 2, c/o Schwartz, Page & Harding, L.L.P., 1300 Post Oak Blvd., Suite 1400 Houston, TX. 77056, (713) 623-4531. 7 EXHIBIT "D" Honesty I Efficiency I Transparency I Accountability I Continuity MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE MONTH ENDING April 30, 2021 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 MAIN 713-900-26S0 HOUSTON, TX 77040 TOLL FREE 1-885-598-7409 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/21 RECEIVABLES SUMMARY 2020 Balance Forward Levy at 05/31/20 FYE CAD Changes / Uncollectible $0.00 $117,676.84 Outstanding Balance forward Prior Years (2019-2010) at 05/31/20 FYE $0.00 CAD Changes / Uncollectible $0.00 Total Levy to be collected Collection prior months (all years) 2020 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds 117,676.84 0.00 117,676.84 ($116, 303.72) ($525.34) $0.00 (116,829.06) Total Outstanding Balance 847.78 TAX ACCOUNT Beginning Balance — Tax Account 20,016.14 Income Taxes Collected Current Year $525.34 Taxes Collected Prior Year $0.00 Penalties & Interest $57.79 Collection Fee Paid $0.00 Overpayments $0.00 NSF or Reversals, Bank Charges $0.00 Other Fees & Court Costs, Etc $0.00 Earned Interest $0.00 $583.13 Expenses CK# 1106 B&A Municipal Tax Service, LLC - Invoice MD2-110 CK# 1107 B&A Municipal Tax Service, LLC - Invoice MD2-111 20,599.27 $662.00 $156.18 $818.18 Ending Balance —Tax Account 19,781.09 B & AMUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 IIOUSTON,TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 2 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/21 OUTSTANDING TAXES - YEAR TO DATE TAX YEAR 2020 2019 2018 2017 BALANCE FORWARD CAD @ SUPPLEMENTS & 10101/20 CORRECTIONS $116,563.08 $73,299.93 $49,461.25 $19,962.78 EXEMPTIONS & TAX RATES TAX YEAR 2021 2020 2019 2018 2017 HOMESTEAD EXEMPTION 0.00% 0.00% 0.00% 0.00% 0.00% DISTRICT VALUES TAX YEAR 2020 2019 2018 2017 LAND & IMPROVEMENTS 22,941,412 14,898,546 9,881,920 4,069,643 $1,113.76 $0.00 $0.00 $0.00 OVER 651 DISABLED 0 0 0 0 0 AG NET 7,123 14,370 28,690 27,010 UNCOLLECTIBLE $0.00 $0.00 $0.00 $0.00 M & 0 RATE 0.00000 0.50000 0.50000 0.50000 0.50000 PERSONAL PROPERTY 617,829 909,670 309,850 0 COLLECTIONS $116,829.06 $73,299.93 $49,461.25 $19,962.78 DEBT SERVICE RATE 0.00000 0.00000 0.00000 0.00000 0.00000 EXEMPTIONS 30,971 1,162, 600 328,210 104,096 OUTSTANDING COLLECTIONS TAXES PERCENTAGE $847.78 99.28% $0.00 $0.00 ($0.00) $847.76 100.00% 100.00% 100.00% CONTRACT TAX RATE TOTAL RATE 0.00000 0.00000 0.00000 0.50000 0.00000 0.50000 0.00000 0.50000 0.00000 0.50000 TOTAL VALUE 23, 535,393 14,659,986 9,892,250 3,992,557 SR KR 1 1 12 12 30 30 47 47 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 IIOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 3 MUNICIPAL TAX SERVICE,LLC BEGINNING BALANCE INCOME ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/21 10% Rendition PenalV Bad Check Charges CAD Refund Excess Allotment Collection Fee Earned Interest Overpayments Penalty & Interest Rollback Tax Collected Taxes Collected PROFIT & LOSS CURRENT MONTH 4/01 /21 - 4/30/21 36,393.13 0.00 0.00 0.00 FISCAL YEAR 6101/20 - 4/30/21 38,946.02 0.00 0.00 5.30 0.00 0.00 0.00 0.00 57.79 0.00 525.34 Total Income 583.13 EXPENSES Audit/Records Bank Charges Bond Premium CAD Fees 0.00 28.01 371.04 1,733.35 0.00 116,829.06 118,966.76 175.00 529.31 529.31 0.00 50.00 0.00 847.50 Certificate of Value 0.00 175.00 Copies 43.20 261.80 Correction Roll Refunds 0.00 0.00 Correction Roll Rendition Refunds 0.00 0.00 Continuing Disclosure 0.00 0.00 Court Affidavits 0.00 0.00 Delinquent Tax Attorney Assistance 15.00 45.00 Delinquent Tax Attorney Fee 0.00 0.00 Estimate of Value 0.00 950.00 r Installment Tracking 0.00 0.00 Unclaimed Property Report 0.00 0.00 Legal Notices 0.00 787.00 Mailing & Handling _ 3.65 265.40 Meeting Travel & Mileage 43.88 678.49 Overpayment Refund 0.00 371.02 Public Hearing 0.00 650.00 Records Retention 0.42 4.72 Roll Update & Processing 56.25 206.25 Supplies 23.28 43.02 Tax Assessor Collector Fee - AB 662.00 6,274.00 Tax Rate Preparation & Calculation 0.00 0.00 Transfer to Rollback Collected 0.00 0.00 Transfer to Maintenance & Operating Transfer to Debt Service ENDING BALANCE 15,000.00 125,000.00 0.00 0.00 16,376.99 5.9g .27 137,313.51 22,599.27 B & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE I-888-598-7409 4 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/21 YEAR TO YEAR COMPARISON 2020 % 2019 October November December January $678.59 0.58% $1,138.23 1.56% $4,289.31 1 5.24% $91,384.54 82.85% February $459.42 83.24% March $18,353.63 98.83% April $525.34 My June July August 99.28% $3,394.55 $569.00 $4,111.95 $41,438.41 $25.50 VARIANCE 4.46% -3.88% $0.00 $0.00 5.41% -3.85% 11.02% -5.78% 67.55% 15.30% 67.58% _ 15.66% 67.58% 31.25% 67.58% 31.70% September MONTHLY COLLECTIONS 20201 20191 2018 $525.34 $0.00 $0.00 B & A MUNICIPAL TAX SERVICE, TLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON. TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 5 ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 MUNICIPAL TAX SERVICE,LLC FOR THE PERIOD ENDING 04/23/21 PLEDGED SECURITIES REPORT SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 COLLATERAL SECURITY AGREEMENT ON FILE : YES TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: NO LEVY 1S BELOW $250,000 FDIC TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: YES B A MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 620 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 PS STATE OF TEXAS § COUNTY OF BRAZOS § Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. 4.,-7.- Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of May 2021. REBECCA LYNN BREWER Notary ID A 1258819 My Commission Expires March T 2O2i ic„ Rebecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 My Commission Expires March 1, 2024 MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Invoice Date Invoice # 5/1/2021 MD2-110 Description Unit Count Rate Amount Avik Bonnerjee, RTA - Tax Assessor Collector Fee May 2021 518.00 518.00 2020 Additional Unit Count Invoiced 2021 160 0.90 144.01) Thank you for your business. Total $662.00 ?ct a.or�-i c.lL Ha. 13333 Northwest Freeway, Suite620 a Houston, TX 77040 el PH:713-900-2680 it www.bamunitax,00m MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Invoice Date Invoice # 5/1/2021 MD2-111 Description Unit Count Rate Amount Copies Postage, Mailing and Handling (2) Statement Mailing & Handling- Courtesy Delinquent Statements Records Retention Meeting Travel Time/Mileage/Time (March 2021) Preparation of Delq. Atty. Electronic Files Research Unclaimed Property (3/01/19 to 2/29/20) Thank you for your business. 79 0.25 Total 0.20 1.46 75.00 1.29 43.88 15.00 60.00 15.80 1.46 18.75 1.29 43.88 15.00 60.00 t s�sa ivor+nwest rreeway, quite ■ t-1Ousiof. IX 1 AMU • ri-l: r l.i- i1JU.Zt%U wwwbantrlmtax.corn $156.18 Jurisdiction: MD2 ROCK PRAIRIE MANAGEMENT DISTRICT NO.2 Delinquent Tax Roll As of 4130/2021 Page 1 5/5/2021 8:34 PM • Account No/Name/Address 41380010020090 JIMENEZ PATSY 0 953 TOLEDO BEND DR COLLEGE STATION, TX 77045-7277 Year Stmt Date Dela Date Code 2020 10/1 /2020 2/2/2021 41380010030060 VILLANUEVA IVI SHEA & PATRICK JOEL 954 TOLEDO BEND DR COLLEGE STATION, TX 77845-7822 Year Strnt Date Delpp Date Code 2020 10/1/2020 2/2/2021 Cad No/Property Descr. 0000004263 Acreage:0.16550 MIDTOWN RESERVE PH 100. BLOCK 2, LOT 9,ACRES .1655 TOLEDO BEND DR Taxes Pena[ ies Pavmenls 413.68 0 DO 0.00 Over 65 Veteran Installment Code Due Aor. 2021 Del. P&I Due 45.50 459.18 No No N Due May. 2021 Due Jun. 2021 Del. P&1 Due Del. P&I Due. 53.78 467.46 62.05 475.73 000000426342 Acreage: 0.10070 Over 85 MIDTOWN RESERVE PH 100, BLOCK 3, LOT 6, ACRES Veteran .1087 Installment Code TOLEDO BEND DR Taxes Penalties 434.10 0.00 Pavrrie nts 0.00 No No N Due Apr. 2021 Due May. 2021 Due Jun. 2021 Del. P&I Due Del. P&1 Due Del. P&I Due 47.75 481.85 56.43 490.53 65.12 499.22 Jurisdiction Totals (excludes Rollback Accounts) Year Tax Lew Base Taxes Due Penalties Due Del. P&I Due Attv Fee Due Escrow Amt Total Due Count % Collected 2017 19,962.78 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2018 49,461.25 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2019 73,299.93 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2020 117.676.84 847.78 0 00 93.25 0.00 0.00 941.03 2 99.28% 847.78 0.00 93.25 0.00 0.00 941.03 2 Jurisdiction Rollback Accounts Totals Year Tax Levy Base Taxes Due 2017 5,306.29 0.00 2018 5,305.09 0.00 0.00 Penalties Due Del. P&I Due Attv Fee Due Escrow Amt Total Due Count 0.00 0.00 0.00 0.00 D.00 0 100.00% 0.00 0.00 0.00 0.00 0.00 0 100.00% 0.00 0.00 0.00 0.00 0.00 0 Report Prepared by BB�A Muniopal Tax www.bamunitax.eom EXHIBIT "E" p.--N EHRA ENGINEERING THE FUTURE SINCE 1936 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ENGINEERING REPORT MAY 2021 TBPE No. F-726 TBPLS No. 10092300 Engineering Report, including: a. Authorize the design and/or advertisement of bids for construction of facilities within the District and approval of related storm water plans, including District. 1. Status of design of Lakeway Drive Reserve, Phase 200 Board Action: None. b. Authorize the award of/or concurrence in award of contracts for the construction of facilities within the District, authorizing acceptance of Texas Ethics Commissions (" l'EC") Form 1295 and approval of any storm water permits. 1. Midtown Reserve Phase 107 EHRA received the bid on May 4, 2021 for the above referenced project. The bidder is Greens Prairie Investors, Ltd. in the amount of $728,238.70. EHRA recommends the contract be awarded to Greens Prairie for the aforementioned amount, contingent upon approval of bonds and certificate of insurance. Board Action: Award Midtown Reserve Phase 107 to Greens Prairie Investors, Ltd. EHRA Engineering 110011 Meadowglen Lane 1 Houston, Texas 770421 t 713.784.45001 1713.784.4577 Rock Prairie Management District No. 2 May 2021 Page 2 c. Status of construction of facilities to serve land within the District, including the approval of any pay estimates and change orders and authorize acceptance of TEC Form 1295, including: 1. Irrigation of Phase I Park Development by Green Teams, Inc. Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid Amount Change Order No. 1 Change Order No. 2 Change Order No. 3 Total Contract Amount Pay Request No. 1 Pay Request No. 2 Total Pay Requests Remaining on Contract Green Teams, Inc. 45 0 5/10/2020 $435,305.00 $5,760.00 $5,756.00 S16.400.00 $463,221.00 $231,304.50 S157.208.40 $388,512.90 $74,708.10 Construction is substantially complete. Board Action: None. days days Date Annroved 3/27/2020 9/10/2020 9/10/2020 9/10/2020 7/9/2020 9/10/2020 2. Midtown Reserve, Phase 106 by Greens Prairie Investors, Ltd. Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid Amount Total Contract Amount Greens Prairie Investors, Ltd. 160 0 Total Pay Requests Remaining on Contract Board Action: None. S684.947 80 S684,947.80 $0.00 $684,947.80 days days Comment Notice to Proceed Issued Sleeves & Meter Sieves & Iir. Heads Bore Under Road 16.13% of Contract Remaining Date Annroved Comment 100.00% of Contract Remaining EHRA I t1Dt tnninoorinn I 1 nn11 Idonrlrnunlon I nno 1 lanuicfnn Tov,c 7711A7 I h 711 7RA ARM I f 711 7RA AC77 ENGINEERING THE FUTURE Rock Prairie Management District No. 2 May 2021 Page 3 d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District and acceptance of facilities for operation and maintenance purposes. 1. Special Warranty Deed from College Station Town Center, Inc. relative to detention pond site. 2. Conveyance and Bill of Sale of Utility Facilities form College Station Downtown Residential, LLC. in connection with on -site sanitary sewer trunk line. 3. Conveyance and Bill of Sale of Utility Facilities form College Station Downtown Residential, LLC. in connection with water, sanitary sewer, and drainage facilities to serve Midtown Reserve Phase 104. 4. Conveyance and Bill of Sale of Utility Facilities form College Station Downtown Residential, LLC. in connection with water, sanitary sewer, and drainage facilities to serve Midtown Reserve Phase 105. Board Action: Approve Special Warranty Deed for Detention Pond; Conveyances and Bills of Sale for On -Site Sanitary Sewer, Phase 104, and Phase 105. e. Status of acceptance by the City of College Station, Texas for maintenance of streets. 1. Town Lake Drive, formerly Bird Pond Road. Board Action: None. F.--, EHRA GIaD6 Lnninoorinn 11f1f111 KAoorinu,nlon Iona I Writ TaV]C 7711/17 I t 711 7RA ACM I f 712 7RA AC77 ENGINEERING THE FUTURE