HomeMy WebLinkAbout03/25/2009 - Regular Minutes - City Council - Audit CommitteeMayor
Ben White
Mayor Pro Tern
Lynn McIlhaney
City Manager
Glenn Brown
Art
CCTV OF COUIGE STATION
Minutes
City Council Audit Committee
Wednesday, March 25, 2009 at 4:30 p.m.
City Hall Administrative Conference Room,
1101 Texas Avenue
College Station, Texas
Council members
John Crompton
James Massey
Larry Stewart
Dennis Maloney
David Ruesink
AUDIT COMMITTEE MEMBERS PRESENT: Council member Massey, Mayor
ProTem McIlhaney, and Council member Stewart.
STAFF PRESENT: Assistant City Manager Kathy Merrill, City Auditor Ty Elliott,
CFO Jeff' Kersten, Assistant Director of Fiscal Services Janet Dudding, Assistant Human
Resource Director Carolyn Sanders, and Deputy City Secretary Tanya McNutt.
Regular Agenda Item No. 1 — Call to order.
Audit Committee Chair Larry Stewart called the meeting to order at 4:27 p.m.
Presentation, possible action, and discussion, t o adopt the audit committee minutes , ._.
for the April 29, 2008 and the January 29, 2009 audit committee. meetings.
Council member Massey made a motion to approve Audit minutes April 29, 2008, and
January 29, 2009. Mayor ProTem McIlhaney seconded the motion, which carried 3 -0.
FOR: Mayor ProTem McIlhaney, Massey and Stewart
AGAINST: None
Presentation, possible action, and discussion ,regarding the city audit and CAFR
conducted by Ingram, Wallis & Co.
Mr. Tom Wallis of Ingram, Wallis & Associates presented the results of the fiscal year
2008 audit and presented along with staff, the 2008 CAFR. This report provides a
summary of the City's financial position as of September 30, 2008.
Council member Massey made a motion to accept appFeve the fiscal year 2008 audit and
the 2008 CAFR to be presented to the City Council for their approval Mayor ProTem
McIlhaney seconded the motion, which carried 3 -0.
t
Audit Committee Minutes
Wednesday, March 25, 2009
FOR: Mayor ProTem McIlhancy, Massey and Stewart
AGAINST: None
Page 2
Presentation, possible action, and discussion reaardin2 the progress of the Fleet
Asset Management Audit. T
Ty Elliott, Internal Auditor presented an overview of the progress of the Fleet Asset
Management Audit is doing. Mr. Elliott expressed the need for a better policy, system
processing, and procedures and adjustments in accounting for fuel.
No formal action was taken.
Presentation, ___possible action, and discussion regarding the progress of the
implementation of the anonymous reporting hotline.
Ty Elliott, Internal Auditor presented updates on the anonymous reporting hotlines, a
committee to revise the city's code of ethics and /or develop a fraud policy and Mr. Elliott
is working with Carolyn Sanders in HR on developing a demo hotline policy and
communication plan and ethics training program. Also, Mr. Elliott contacted 4 or 5
vendor's that offer hotline services, and trying to start implementing by June 2009.
Auditor Committee concurred on moving forward. No formal action was taken.
Presentation, possible action, and discussion on future agenda items.
No discussion was held.
Adjourn.
Hearing no objections, Audit Committee Chair Larry Stewart adjourned the meetings at
5:37 pm on Wednesday, March 25, 2009.
Council member Massey made a motion to adjourn. Mayor ProTem Mcllhaney seconded
the motion which carried.
PASSED AND APPROVED 27th day of May , 2009.
APPRO ED
Audit C mittee Chair Larry Stewart