HomeMy WebLinkAbout07/14/2009 - Regular Minutes - City Council - Audit CommitteeMayor CITY OF COLLEGE STATION Council members
Ben White John Crompton
James Massey
Mayor Pro Tem Dennis Maloney
Katy -Marie Lyles
City Manager Larry Stewart
Glenn Brown David Ruesink
Minutes
City Council Audit Committee
Tuesday, July 14, 2009 at 5:00 p.m.
City Hall Administrative Conference Room,
1101 Texas Avenue
College Station, Texas
AUDIT COMMITTEE MEMBERS PRESENT: Councilmember Massey, and
Councilmember Stewart
STAFF PRESENT: City Manager Brown, City Auditor Ty Elliott, CFO Jeff Kersten,
Assistant Director of Fiscal Services Janet Dudding, Deputy City Secretary Tanya
McNutt.
Regular Azenda Item No. 1— Call to order.
Audit Committee Chair Larry Stewart called the meeting to order at 5:00 p.m.
Regular Agenda Item No. 2 -- Presentation, possible action, and discussion_ to adoy
the audit committee minutes for the May 27 2009 audit committee meeting.
Council member Massey made a motion to approve Audit minutes May 27, 2009.
Council member Stewart seconded the motion, which carried 2 -0.
FOR: Council member Massey and Stewart
AGAINST: None
Regular Agenda Item No. 3 Presentation, possible action, and discussion
regarding selection of external auditing services for the fiscal year 2009 audit.
Ty Elliott, Internal Auditor, and Jeff Kersten, CFO, presented an overview of the
subcommittee's findings and recommendations on the external auditors' proposals.
Council member Massey made a motion to recommend Ingrim & Wallace for the
external audit firm with the agreement to rotate staff. Council member Stewart seconded
the motion, which carried 2 -0.
FOR: Council member Massey and Stewart
AGAINST: None
Audit Committee Meeting Page 2
Tuesday, July 14, 2009
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Regular Agenda Item No. 4 -- Presentation possible action and discussion to re ort
the progress the City Internal Auditor's fiscal year 2009 audit plan.
Ty Elliott, Internal Auditor, presented an overview of the FY 09 audit plan and progress
to -date.
No formal action was taken.
Regular Agenda Item No. 5 -- Presentation possible action and discussion to re ort
the i2rogress of the implementation of the ethics hotline.
Ty Elliott, Internal Auditor, presented an overview of the hotline implementation and
communications plan progress.
No formal action was taken.
Re ular Agenda Item No. 6 -- Presentation possible action and discussion on future
a ..enda items.
Council member Massey requested having a meeting the middle part of August on next
year's proposed audit plan.
Council member Stewart requested a workshop item to update City Council on the
Hotline Services.
Regular Amenda Item No. 7 : - Adjourn.
Hearing no objections, Audit Committee Chair Larry Stewart adjourned the meetings at
6:00 pm on Tuesday, July 14, 2009.
Council member Stewart made a motion to adjourn. Council member Massey seconded
the motion which carried.
PASSED AND APPROVED this 8th day of Se tember 2009.
APPROVED
f.4—
Audit Committee Chair Lawrence Stewart
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Deputy ity c retary Tanya McNutt