HomeMy WebLinkAboutCharter and Bylaws - Oakwood Neighborhood Association CHARTER
OF THE
OAKWOOD NEIGHBORH00D ASSOCIATION
This neighborhood association is formed to promote a meaningful and
lasting relationship among neighbors and to promote the ernancement
of the urban lifestyle found within and between this neigl
and other neighborhoods.
ARTICLE I, NAME AND BOUNDARIES
This neighborhood association shall be known as the OAKWOCD NEIGHBOR-
HOOD ASSOCIATION. And the area shall be as outlined on try attached
plat marked as Exhibit A.
ARTICLE II, PURPOSES
1. The purposes for which this association is formed are to im-
prove the neighborhood, to maintain and enhance it_ aesthetic
qualities and ensure that it continues to be a auality resi-
dential neighborhood with emphasis on single famill dwellings;
2. To solicit designation as an historic district in tie National
Register of Historic Places for all or part of the )akwood
neighborhood and to solicit historic zoning from tl City;
3. To encourage development of architecturally compatiale build-
ings where open land exists in accordance with the character
of the neighborhood;
4. To provide for and encourage desirable neighborhooc improve-
ments;
5. To discourage the movement of heavy duty commercial vehicles
throughout the neighborhood;
6. To create and participate in programs for social ari human
growth and development in the neighborhood; and
7. To perform such other activities as may be in furtl of
the neighborhood interests.
ARTICLE III MEMBERSHIP
1, The membership of this association shall be composE3 of two
categories: Voting Members and Associate Members.
2. Voting rights shall be defined in the bylaws.
ARTICLE IV OFFICERS
1. The officers of this association shall be as follow;: a
President, a Vice President, a Secretary, a TreasurEr, and
an Historian.
2. The duties of the officers shall be provided in the bylaws.
3. The affairs of the association shall be conducted b' a
Neighborhood Council. The number of members, manner of
their election and their powers and duties shall be pre-
scribed in the bylaws.
ARTICLE V BYLAWS
Bylaws shall be adopted at the organizational meeting call (d for
this purpose and thereafter may be amended by the Neighborlood
Council.
ARTICLE VI PARLIAMENTARY AUTHORITY
The rules contained in the currecnt edition of Robert's Ru es of
Order shall govern the association in all cases to which ttey are
applicable and in which they are not inconsistent with the Charter
and Bylaws and any special rules of order the association ray adopt.
ARTICLE VII MEETINGS
There shall be an annual meeting; the date, time and plac shall
be set by bylaws.
ARTICLE VIII AMENDMENT OF CHARTER
This Charter may be amended by a two - thirds vote of the Voting Members
present at a meeting called for this purpose.
ARTICLE IX DISSOLUTION OF ASSOCIATION
This association may be dissolved by a majority of Voting :(embers
present at a meeting called for this purpose. Any assets )f the asso-
ciaticn may be transferred to a successor organization or such other
nonprcfit oraanization as designated by the Voting Members at the time
of dissolution.
Attacrment: Exhibit A
September 7, 1997
BYLAWS
of the
OAKWOOD NEIGHBORHOOD ASSOCIATION
ARTICLE I MEMBERSHIP
1. The membership of this association shall be composed of two categories: Voting
Members and Associate Members.
a. A Voting Member shall be a person who owns real property within the area served by
the Oakwood Neighborhood Association. A Voting Member shall be entitled to one
vote per residence providing that member is current and in good standing by the
first regularly scheduled meeting (also known as the Annual Meeting) of each year.
However, each person who attends the Oakwood Neighborhood meetings as a Voting
Member shall have no more than one vote.
b. An Associate Member shall be a person interested in the progress of this
neighborhood or of the association, and shall not be accorded any voting rights.
2. Those persons under eighteen years of age applying for membership shall be Associate
Members.
3. Dues shall be determined by the Neighborhood Council. Annual membership dues are
$10.00 (to defray operating expenses associated with postage, copying, newsletters).
4. Any membership, whether Voting or Associate, shall expire immediately prior to the
Annual Meeting and shall not retain any privileges or voting rights.
ARTICLE I1 OFFICERS
1. The officers of the Association shall hold offices for a term of one year or until their
successors are elected. The term of office shall begin at the close of the Annual
Meeting. The duties of the officers shall be as follows:
a. The President shall call and preside at all meetings, shall act for and on behalf of the
membership of the association, shall appoint any special committees necessary for
the operation of the business of the association and shall act as official spokesperson
of the association. The President shall implement the decisions of the Neighborhood
Council.
b. The Vice President shall, in the absence of the President, assume all of the duties of
the President.
c. The Secretary shall keep a permanent record of all the Association, Neighborhood
Council, special meetings' minutes, and all legal documents and legal
transactions of the association. The Secretary of the Oakwood Neighborhood
Association shall transcribe the minutes of each Neighborhood Council and
Membership meeting, and shall transfer one copy of each set of minutes to the
President and the Historian of the Association. Copies shall be transferred as herein
described within twenty -five (25) calendar days of the respective meeting occurrence.
d. The Treasurer shall keep in his /her possession all receipts and a permanent record
of all financial business of the association. An up -to -date financial report shall be
submitted at each meeting.
e. The Historian shall keep in his /her possession a permanent record of all items,
publicity and history of the association.
2. An officer shall not hold more than two consecutive terms in any one office, and no
member shall hold more than one office at a time.
3. All records of the officers are the property of the Association.
4. The Neighborhood Council shall be elected by the voting membership and shall serve in
guiding and advising the officers of the association in all matters and shall make policies
which are consistent with the purposes defined in the Charter.
i
ARTICLE III COMMITTEES 2
1 Standing Committees shall be: Historic Designation Committee, Membership
Committee, Publicity and Fund Raising Committee, and any other committees found
necessary by the Neighborhood Council.
The duties of the Standing Committees include:
a. The Historic Designation Committee shall study and report to the Neighborhood
Council on all matters involving historic designation and zoning; conduct surveys as
necessary; and make applications to the appropriate local, state and federal
agencies for desired historic designation and zoning.
b. The Membership Committee shall enroll members to the association and maintain all
records of membership.
c. The Publicity and Fund Raising Committee shall develop and implement, upon
approval by the President, all publicity campaign and fund - raising efforts including
the seeking of aid from governmental and private sources.
2. Standing Committee chairperson shall be appointed by a majority vote of the
Neighborhood Council within the first 30 days of office.
3. The President shall be an ex officio member of all committees and shall appoint any
special committees necessary for the operation of the business of the association.
ARTICLE IV MEETINGS
1. Membership meetings shall be held on the first Tuesday immediately following the
change to Daylight Savings Time and the return to Standard Time or as often as
necessary at a time and place designated by the President. Additional meetings may be
called at the discretion of the Neighborhood Council.
a. Not less than twenty -five (25) Voting Members shall have the privilege of petitioning a
special meeting at any time.
b. Only Voting Members present shall constitute a quorum, with a minimum of ten (10)
members necessary to conduct a forum.
c. At least a ten (10) day notice shall be provided in advance of any membership
meeting.
d. The first membership meeting of the year shall be the Annual Meeting. The purpose
of this meeting shall be (1) the presentation of the Annual Reports of all Officers; (2)
the election of officers; and (3) the installation of officers elected.
2. The Neighborhood Council shall meet as often as is necessary. The time and place is to
be designated by the President.
a. Any five (5) members of the Neighborhood Council may petition the President for a
special meeting of the Council at any time.
b. A quorum of Neighborhood Council shall be one more than one -half the membership
of the Neighborhood Council.
ARTICLE V NOMINATION, ELECTION, ANNUAL REPORTS AND
INSTALLATION OF OFFICERS
1. Nominations of officers and Neighborhood Council shall be made from the floor at the
Annual Meeting.
2. Association Officers and the Neighborhood Council shall be elected at the Annual
Meeting.
3. The Neighborhood Council shall be composed of the officers of the Neighborhood
Association and one (1) Voting Member elected from each of the five (5) areas within
the association boundaries (as defined by Exhibit A). if no Voting Member from any one
of the areas is willing to serve, nominations may be made on an at -large basis.
4. The members and a chairman from the existing Neighborhood Council shall be
appointed by the President at the Annual Meeting to act as election tellers.
•
3
5. In the event an election teller is nominated for any office, he /she shall be removed as
election teller and be replaced by an alternate.
6. Upon installation of the Officers whose terms begin at the close of the Annual Meeting,
all documents, records and any materials pertaining to the duties of the office as
designated in the bylaws which are in the possession of the outgoing officers shall be
submitted to their newly -elected counterpart within fifteen (15) days of the installation.
7. Any vacancies occurring during the year of any officer or member of the Neighborhood
Council shall be filled by appointment by the Neighborhood Council.
8. In case of a leave of absence of any officer, all documents pertaining to the officer's
various Neighborhood Association functions shall be transferred to the person appointed
to fill the office for the duration of the absence. The transfer shall occur within ten (10)
days of the officer's leave of absence being approved.
Attachment: Exhibit A
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