HomeMy WebLinkAbout12/16/2010 - Regular Minutes - City Council - Audit CommitteeMayor
Nancy Berry
Mayor Pro Tem
John Crompton
City Manager
Glenn Brown
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CITY OF Coll —EGE STATION
Home of Texas A&M University'
Council members
Jess Fields
Dennis Maloney
Katy -Marie Lyles
Jana McMillan
Dave Ruesink
Minutes
CITY COUNCIL AUDIT COMMITTEE
Thursday, December 16, 2010 at 4:00 pm
City Hall Administrative Conference Room
1101 Texas Avenue
College Station, Texas 77840
AUDIT COMMITTEE MEMBERS PRESENT: Mayor Berry, and Councilmember
Fields
STAFF PRESENT: City Auditor Ty Elliott, Assistant City Manager David Neeley,
Assistant Parks Director David Schmitz
Reizular Agenda Item No. 1— Call to order.
Mayor Berry called the meeting to order at 4:40 p.m.
Regular Agenda Item No. 2 -- Presentation, possible action, and discussion of
minutes for Audit Committee meeting on July 29, 2010.
Mayor Berry moved to approve July 29, 2010 Audit Committee Minutes. Council
member Fields seconded the motion, which carried 2 -0.
FOR: Mayor Berry, Council member Fields
AGAINST: None
Regular A enda Item No. 3 -- Presentation possible action and discussion
regarding the concessions audit report.
Ty Elliot, Internal Auditor presented overview of the concessions audit report and his
findings. Two (2) main Recommendations:
• Internal controls within Concessions should be strengthened and cash handling best
practices should be implemented to significantly reduce potential fraud or abuse.
There were ten specific recommendations identified in the report relating to internal
control improvements that should be implemented.
Audit Committee Meeting
Thursday, December 16, 2010
Page 2
• The city should solicit proposals from private vendors who are interested and qualified
to provide concession sales at recreational and athletic events. These proposals should
be evaluated against an internal proposal submitted by the Parks and Recreation
Department.
Council member Fields recommended to Council the approval of the concessions audit
report. Mayor Berry seconded the motion, which carried 2 -0.
FOR: Mayor Berry, Council member Fields
AGAINST: None
Regular Amenda Item No. 4 -- Presentation, possible action, and discussion to
provide the audit committee with an update of the fiscal year 2011 audit plan.
Ty Elliot, Internal Auditor updated the Audit Committee on the finalization of the
Aquatic's Audit Report and the need for Parks & Recreation to have a audit on it each
program. (Athletic Program & Etc.)
Council member Fields recommended to Council after the completion of the aquatic's
audit to start with the CVB. Mayor Berry seconded the motion, which carried 2 -0.
FOR: Mayor Berry, Council member Fields
AGAINST: None
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Regular Agenda tern o. -- resentation_possie action, and discussion on future ,,,,, „,__...._
agenda items.
No items to be discussed.
Regular Agenda Item No. G -- Adiourn.
Hearing no objections, Mayor Berry adjourned the meetings at 5:50 pm on Thursday,
December 16, 2010.
Council member Fields made a motion to adjourn. Mayor Berry seconded the motion
which carried.
PASSED AND APPROVED this 17”' day of February 2011.
APPROVED
Mayor
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