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Home My WebLink About09/06/2007 - Agenda Packet - Planning & Zoning CommissionAGENDA PLANNING & ZONING COMMISSION Workshop Meeting Thursday, September 06, 2007 at 6:00 P.M. City Hall Council Chambers 1101 Texas Avenue College Station, Texas 1.Call the meeting to order. 2.Discussion of consent and regular agenda items. 3.Discussion of Minor and Amending Plats approved by Staff. (JP) 07-108 Williams Creek Phase 3 Lot 18-R, Block 3 4.Presentation, possible action, and discussion on the revised working goals and objectives (JP) for the update of the College Station Comprehensive Plan. 5.Presentation, possible action, and discussion on topics for the Joint Bryan and College (LB) Station Planning and Zoning Commission meeting. 6.Presentation, possible action, and discussion regarding an update to the Commission on (JS) the status of items within the P&Z Plan of Work (see attached). 7.Presentation, possible action and discussion regarding an update on the following item(s): East College Station Transportation Study Results - The Commission heard this item at their regular meeting on 16 August but did not take any formal action. The Council heard this item at their regular meeting on 23 August and directed Staff to meet with neighborhood groups and other interested individuals to finalize the specific thoroughfare alignments. 8.Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. Community Meeting - September 12, 2007 - 5:30 p.m. - City Hall (Discussion of possible road closures) P&Z Meeting - September 20, 2007 - 6:00 p.m. workshop meeting and 7:00 p.m. regular meeting - City Hall City Council Meeting - September 27, 2007 - 3:00 p.m. Workshop Meeting and 7:00 p.m. Regular meeting - City Hall (this is the meeting that the working goals of the CPAC will be forwarded to Council for their review) Community Meetings - September dates and locations to be determined (Discussion of proposed neighborhood overlays enabling ordinance) Texas APA Conference - October 17-20 in Addison, Texas. Preliminary conference program is available at: www.txplanning.org/addison2007/Addison_Conf_Program.pdf 9.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10.Adjourn. Consultation with Attorney {Gov't Code Section 551.071} ; possible action. The Planning and Zoning Commission may seek advice from its attorney regarding a pending and contemplated litigation subject or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public.If litigation or attorney-client privileged information issues arise as to the posted subject matter of this Planning and Zoning Commission meeting, an executive session will be held. Notice is hereby given that a Workshop Meeting of the College Station Planning and Zoning Commission, College Station, Texas will be held on the Thursday, September 06, 2007 at 6:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the _____ day of September, 2007 at _______ , CITY OF COLLEGE STATION, TEXAS By _____________________________ Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of the Workshop Meeting of the Planning and Zoning Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on September ___, 2007, at _______ and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________. Dated this _____ day of_____________, 2007. CITY OF COLLEGE STATION, TEXAS By_____________________________ Subscribed and sworn to before me on this the day of_______________, 2007. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Planning and Zoning Commission meetings are broadcast live on Cable Access Channel 19. AGENDA PLANNING & ZONING COMMISSION Regular Meeting Thursday, September 06, 2007, at 7:00 P.M. City Hall Council Chambers 1101 Texas Avenue College Station, Texas 1.Call meeting to order. Hear Citizens. 2. At this time, the Chairman will open the floor to citizens wishing to address the Commission on planning and zoning issues not already scheduled on tonight's agenda. The citizen presentations will be limited to three minutes in order to accommodate everyone who wishes to address the Commission and to allow adequate time for completion of the agenda items. The Commission will receive the information, ask city staff to look into the matter, or will place the matter on a future agenda for discussion. (A recording is made of the meeting; please give your name and address for the record.) All matters listed under Item 3, Consent Agenda, are considered routine by the Planning and Zoning Commission and will be enacted by one motion. These items include preliminary and final plats, where staff has found compliance with all minimum subdivision regulations. All items approved by Consent are approved with any and all staff recommendations. There will not be separate discussion of these items. If any Commissioner desires to discuss an item on the Consent Agenda it will be moved to the Regular Agenda for further consideration. Consent Agenda 3.. 3.1Consideration, discussion and possible action on Absence Requests from meetings. Derek Dictson - August 29, 2007 - P&Z & CPAC Joint Meeting 3.2Consideration, discussion, and possible action to approve meeting Minutes. August 2, 2007 Workshop Meeting August 2, 2007 Regular Meeting August 16, 2007 Workshop Meeting August 16, 2007 Regular Meeting 3.3Presentation, possible action, and discussion on a Preliminary Plat for Edelweiss Gartens, Phase 13 consisting of 31 lots on 7.97 acres generally located east of the Case #07-00500181 intersection of Hofburg Lane and William D. Fitch Parkway. (LB) 3.4Presentation, possible action, and discussion on a Final Plat for Spring Creek Commons Lot 6, Block 1 consisting of 1 lot on 2.839 acres located at 4401 SH 6 S in the general vicinity of the northeast corner of SH 6 and William D. Fitch Case #07-00500189 (JS) Pkwy. Regular Agenda 4.Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. 5.Presentation, possible action, and discussion on a Master Plan for Summit Crossing, consisting of 113.2 acres, located at 4001 Harvey Road, and more generally located along the north side of Harvey Road, west of FM 158 and east of the Crescent Pointe Case #07-00500160 (JP) Subdivision. 6.Presentation, possible action, and discussion on a Variance Request to Section 8-M.1 of the Subdivision Regulations (Sidewalks), and a public hearing, presentation, possible action, and discussion on a Final Plat of Horse Haven Estates Lots 2B-1, 2B-2, and 2B-3, being a replat of Horse Haven Estates Lot 2B, consisting of 4.521 acres located at 2297 Earl Rudder Freeway South, and more generally located on the east side of Earl Rudder Case # 07-00500188 (JP) Freeway north of Horse Haven Lane. 7.Public hearing, presentation, possible action, and discussion regarding an ordinance amendment to Chapter 12 of the Code of Ordinances, Unified Development Ordinance Case #07-500004 (CH) Section 2.4 Design Review Board. 8.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 9.Adjourn. Consultation with Attorney {Gov't Code Section 551.071} ; possible action. The Planning and Zoning Commission may seek advice from its attorney regarding a pending and contemplated litigation subject or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public.If litigation or attorney-client privileged information issues arise as to the posted subject matter of this Planning and Zoning Commission meeting, an executive session will be held. Notice is hereby given that a Regular Meeting of the College Station Planning and Zoning Commission, College Station, Texas will be held on the Thursday, September 06, 2007 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the _____ day of September, 2007, at _______ CITY OF COLLEGE STATION, TEXAS By _____________________________ Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Planning and Zoning Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on September ___, 2007, at _______ and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________. Dated this _____ day of_____________, 2007. CITY OF COLLEGE STATION, TEXAS By_____________________________ Subscribed and sworn to before me on this the day of_______________, 2007. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Planning and Zoning Commission meetings are broadcast live on Cable Access Channel 19. 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Will this email be sufficient for an absence request? Thank you, Derek Dictson (979) 575-4496 MINUTES Workshop Meeting Planning and Zoning Commission Thursday, August 2, 2007, at 6:00 p.m. Council Chambers College Station City Hall 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Bill Davis, Glen Schroeder, Marsha Sanford and Dennis Christiansen COMMISSIONERS ABSENT: Chairman John Nichols, Derek Dictson and Harold Strong CITY COUNCIL MEMBERS PRESENT: Lynn McIlhaney CITY STAFF PRESENT: Staff Planners Crissy Hartl and Jason Schubert, Senior Planners Jennifer Prochazka and Lindsay Boyer, Transportation Planner Ken Fogle, Graduate Civil Engineer Josh Norton, Sr. Assistant City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, First Assistant City Attorney Mary Ann Powell, Information Services Representatives Bryan Cook and Carrie McHugh, Staff Assistants Brittany Korthauer and Lisa Lindgren. 1.Call meeting to order. Acting Chairman Bill Davis called the meeting to order at 6:00 p.m. 2.Discussion of consent and regular agenda items. Acting Chairman Davis stated that consent agenda item 3.3 would be pulled from the agenda. Jason Schubert, Staff Planner distributed a copy of the amended staff comments for item 3.5 on the consent agenda. The amended staff comments stated that the applicant must provide a variable width right-of-way dedication along Dartmouth Street. 3.Presentation, possible action, and discussion regarding traffic impact analyses. (KF) Ken Fogle, Transportation Planner, presented the traffic impact analyses. August 2, 2007 P&Z Workshop Meeting Minutes Page 1 of 4 4.Presentation, possible action, and discussion on floodplain management in relation to Land Use and Zoning Regulations, and The Flood Hazard Protection (AG) Ordinance. Alan Gibbs, Sr. Assistant City Engineer, gave an update on floodplain management. Acting Chairman Davis recessed the workshop meeting at 6:58 p.m. in order to go into the regular meeting. Acting Chairman Davis reconvened the workshop meeting at 7:06 p.m. Alan Gibbs continued his update on floodplain management. 5.Presentation, possible action, and discussion regarding an update to the Commission on the status of items within the P&Z Plan of Work (see attached). (JS) Jason Schubert, Staff Planner gave an update on the Plan of Work and received feedback from Commissioner Sanford regarding an update for the Subdivision Regulations. Bob Cowell, Planning & Development Services Director, gave an update on the process of updating the Subdivision Regulations. 6.Presentation, possible action and discussion regarding an update on the following item(s): Rezoning to amend the list of permitted uses included in the Planned Development District (PDD) zoning for 24.48 acres located at 1906 FM 158, and more generally located east of the Crescent Pointe Subdivision on Harvey Road - Highway 30, Case #07-500109; The rezoning was approved unanimously by the Planning and Zoning Commission on June 7, 2007; The rezoning was presented to City Council on June 28, 2007, and was approved unanimously. Rezoning from R-1 Single Family Residential to A-O Agricultural Open for 1 lot on 4.47 acres located at 450 Earl Rudder Freeway South, generally located north of University Drive on southbound Earl Rudder Freeway South at the city limit, Case #07-500100; The rezoning was approved unanimously by P&Z on June 7, 2007; The rezoning was presented to the City Council on June 28, 2007, and was approved unanimously. Director Cowell gave an update on the above-referenced items that had been heard by the Planning & Zoning Commission and City Council. 7.Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. Neighborhoods & Interested Parties - August 9, 2007 - 6:00 p.m. to 7:00 p.m. - Room 104 - College Station Conference Center (Growth Management Meetings) August 2, 2007 P&Z Workshop Meeting Minutes Page 2 of 4 Building & Land Development Forum (BLDF) - August 10, 2007 - 8:00 a.m. to 9:00 a.m. - Room 104 - College Station Conference Center (Growth Management Meetings) Comprehensive Plan Advisory Committee (CPAC) and P&Z - August 15, 2007 - 6:00 p.m. to 8:00 p.m. - Room 127 - College Station Conference Center (review goals and policies one last time before forwarding to P&Z and City Council for review) August 16, 2007 - 6:00 p.m. workshop meeting and 7:00 p.m. regular meeting - City Hall (P&Z will receive the working goals and policies at this meeting for their review) B/CS Home Builders Association - August 17, 2007 - 8:00 a.m. to 9:00 a.m. - Room 104 - College Station Conference Center (Growth Management Meeting) B/CS Board of Realtors - August 17, 2007 - 10:00 a.m. to 11:00 a.m. - Room 104 - College Station Conference Center (Growth Management Meeting) City Council Meeting - September 13, 2007 - 3:00 p.m. workshop and 7:00 p.m. regular meeting - City Hall (this is the meeting that the working policies of the CPAC will be forwarded to Council for their review) Director Cowell reviewed the upcoming meeting dates for the Planning & Zoning Commission. 8.Presentation, discussion and possible action regarding the Comprehensive (BC) Planning process. Director Cowell gave an update on the Comprehensive Planning process. 9.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Director Cowell informed the Commissioners that annexation would be discussed th at their August 16 P&Z meeting and would be going to City Council on August rd 23 for possible future direction and action. August 2, 2007 P&Z Workshop Meeting Minutes Page 3 of 4 10.Adjourn. Commissioner Sanford motioned to adjourn. Commissioner Schroeder seconded the motion, motion passed (4-0). Meeting adjourned at 7:37 p.m. Approved: ________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Korthauer, Staff Assistant Planning and Development Services August 2, 2007 P&Z Workshop Meeting Minutes Page 4 of 4 MINUTES Regular Meeting Planning and Zoning Commission Thursday, August 2, 2007, at 7:00 p.m. Council Chambers College Station City Hall 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Bill Davis, Glen Schroeder, Marsha Sanford and Dennis Christiansen COMMISSIONERS ABSENT: Chairman John Nichols, Derek Dictson and Harold Strong CITY COUNCIL MEMBERS PRESENT: Lynn McIlhaney CITY STAFF PRESENT: Staff Planners Crissy Hartl and Jason Schubert, Senior Planners Jennifer Prochazka and Lindsay Boyer, Transportation Planner Ken Fogle, Graduate Civil Engineers Carol Cotter and Josh Norton, Sr. Assistant City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, First Assistant City Attorney Mary Ann Powell, Information Services Representatives Bryan Cook and Carrie McHugh, Staff Assistants Brittany Korthauer and Lisa Lindgren. 1.Call meeting to order. Acting Chairman Bill Davis called the meeting to order at 6:00 p.m. Hear Citizens. 2. No one spoke during the item. Consent Agenda 3.. 3.1Consideration, discussion and possible action on Absence Requests from meetings. Harold Strong ~ July 24, 2007 ~ Joint Workshop Meeting with CPAC and Planning and Zoning Commission Derek Dictson ~ July 24, 2007 ~ Joint Workshop Meeting with CPAC and Planning & Zoning Commission John Nichols ~ August 2, 2007 ~ Workshop & Regular Meeting August 2, 2007 P&Z Regular Meeting Minutes Page 1 of 3 3.2Consideration, discussion, and possible action to approve meeting Minutes. July 19, 2007 ~ Workshop Meeting July 19, 2007 ~ Regular Meeting 3.3Presentation, possible action, and discussion on a Final Plat for 2818 Place Subdivision consisting of 2 lots on 43.63 acres located at 1300 Harvey Case #07-500136 (LB) Mitchell Parkway South. 3.4Presentation, possible action, and discussion on a Final Plat for Sonoma Subdivision, Phase 2 consisting of 58 lots on 11.87 acres located at 2755 Barron Road in the general vicinity of the northeast corner of the Case #07-00500161 intersection of Barron Road and State Highway 40. (LB) 3.5Presentation, possible action, and discussion on a Preliminary Plat for The Lofts Wolf Pen Creek consisting of 2 lots on 2.424 acres located at 2240 Dartmouth Street near the southwest corner of the intersection of Case #07-00500153 (JS) Holleman Drive East and Dartmouth Street. Acting Chairman Davis stated that item 3.3 was pulled from the agenda and that the Commission received revised staff comments for item 3.5. Commissioner Christiansen motioned to approve consent agenda items 3.1, 3.2, 3.4, and item 3.5 with revised staff comments (included in record). Commissioner Sanford seconded the motion, motion passed (4-0). Regular Agenda 4.Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed. 5.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Sanford requested a future agenda item regarding on ÓÎÖÍÊÏÛÈÓÍÎ Subdivision Regulations and where the requirements/standards may differ in the ETJ from within the City. August 2, 2007 P&Z Regular Meeting Minutes Page 2 of 3 6.Adjourn. Commissioner Sanford motioned to adjourn. Commissioner Christiansen seconded the motion, motion passed (4-0). Meeting adjourned at 7:05 p.m. Approved: ________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Korthauer, Staff Assistant Planning and Development Services August 2, 2007 P&Z Regular Meeting Minutes Page 3 of 3 MINUTES Workshop Meeting Planning and Zoning Commission Thursday, August 16, 2007 at 6:00 p.m. Council Chambers College Station City Hall 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Bill Davis, Glen Schroeder, Harold Strong, Marsha Sanford and Derek Dictson COMMISSIONERS ABSENT: Noel Bauman CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Staff Planners Crissy Hartl and Jason Schubert, Senior Planners Jennifer Prochazka and Lindsay Boyer, Transportation Planner Ken Fogle, Graduate Civil Engineer Carol Cotter, Sr. Assistant City Engineer Alan Gibbs, Deputy City Manager Terry Childers, Director Bob Cowell, Assistant Director Lance Simms, First Assistant City Attorney Carla Robinson, Public Works Director Mark Smith, Information Services Representative Bryan Cook, Staff Assistant Brittany Korthauer. 1.Call meeting to order. Chairman John Nichols called the meeting to order at 6:00 p.m. 2.Discussion of consent and regular agenda items. There was general discussion on Consent Agenda item 3.5 and Regular Agenda items 6 and 7. 3.Presentation, possible action, and discussion on the City of College Station's (LB/JS) current housing stock. Lindsay Boyer, Senior Planner, and Jason Schubert, Staff Planner, presented the City of College Station’s current housing stock. Lindsay Boyer, Senior Planner, presented the City of College Station’s current housing stock and gave updates on new construction numbers and occupancy rates for apartments. Jason Schubert, Staff Planner, spoke to the Commission about median home prices. August 16, 2007 P&Z Workshop Meeting Minutes Page 1 of 4 4.Presentation, discussion and possible action on the Comprehensive Plan Goals (BC) and Policies Report. Bob Cowell, Director, presented the Comprehensive Plans Goals and Policies Report stating that Staff would be making revisions to the report and bringing it back to the Commission on August 29, 2007. 5.Presentation, possible action, and discussion regarding an update to the Commission on the status of items within the P&Z Plan of Work (see attached). (JS) Jason Schubert, Staff Planner, gave an update on Parkland Dedication changes and extending authority into the ETJ. Ken Fogle, Transportation Planner, gave an update on the TIA process that was presented to Council. 6.Presentation, possible action and discussion regarding an update on the following item(s): Rezoning from C-1 (General Commercial) to P-MUD (Planned Mixed Use District) and A-O (Agricultural Open) for 3.956 acres located at 1502 Texas Avenue South. The Commission voted 4-0 on 5 July to recommend denial of the request. The Council approved the rezoning request (with conditions) by a vote of 7-0 on 26 July. Comprehensive Plan Amendment from Regional Retail and Floodplains & Streams to Redevelopment and Floodplains & Streams for 3.956 acres located at 1502 Texas Avenue South. The Commission voted 3-1 on 5 July to recommend approval of the request. The Council approved the Comprehensive Plan change by a vote of 7-0 on 26 July. Rezoning for 11.904 acres from A-O (Agricultural Open) to R-1 (Single- Family Residential) located at 2691 Horse Haven Lane, east of the intersection of Horse Haven Lane and Earl Rudder Freeway South. The Commission voted 4-0 to recommend approval at their 19 July meeting. The Council approved the rezoning (with a condition) by a vote of 4-1 at their meeting on 6 August. Rezoning from A-O (Agricultural-Open) to R-1 (Single-Family Residential) for 4.4371 acres located at 14060 Renee Lane, generally located northwest of the Baron Road and Renee Lane intersection. The Commission voted 4-0 to recommend approval at their 19 July meeting. The Council approved the rezoning by a vote of 5-0 at their meeting on 6 August. Director Cowell gave an update on the above-referenced items that had been heard by the Planning & Zoning Commission and City Council. August 16, 2007 P&Z Workshop Meeting Minutes Page 2 of 4 7.Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. B/CS Home Builders Association - August 17, 2007 - 8:00 a.m. to 9:00 a.m. - Room 104 - College Station Conference Center (Growth Management Meeting) B/CS Board of Realtors - August 17, 2007 - 10:00 a.m. to 11:00 a.m. - Room 104 - College Station Conference Center (Growth Management Meeting) Planning & Zoning Meeting - September 6, 2007 - 6:00 p.m. Workshop Meeting and 7:00 p.m. Regular Meeting - City Hall City Council Meeting - September 13, 2007 - 3:00 p.m. Workshop Meeting and 7:00 p.m. Regular meeting - City Hall (this is the meeting that the working policies of the CPAC will be forwarded to Council for their review) Texas APA Conference - October 17-20 in Addison, Texas. Preliminary conference program is available at: www.txplanning.org/addison2007/Addison_Conf_Program.pdf. Director Cowell reviewed the upcoming meeting dates for the Planning & Zoning Commission. 8.Presentation, discussion and possible action regarding the Comprehensive Planning process. There was no discussion on this item. 9.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 10.Adjourn. Commissioner Davis motioned to adjourn. Commissioner Sanford seconded the motion, motion passed (6-0). Meeting adjourned at 7:03 p.m. August 16, 2007 P&Z Workshop Meeting Minutes Page 3 of 4 Approved: ________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Korthauer, Staff Assistant Planning and Development Services August 16, 2007 P&Z Workshop Meeting Minutes Page 4 of 4 MINUTES Regular Meeting Planning and Zoning Commission Thursday, August 16, 2007 at 7:00 p.m. Council Chambers College Station City Hall 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Chairman John Nichols, Bill Davis, Glen Schroeder, Harold Strong, Marsha Sanford and Derek Dictson COMMISSIONERS ABSENT: Noel Bauman CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Staff Planners Crissy Hartl and Jason Schubert, Senior Planners Jennifer Prochazka and Lindsay Boyer, Transportation Planner Ken Fogle, Graduate Civil Engineer Carol Cotter, Sr. Assistant City Engineer Alan Gibbs, Deputy City Manager Terry Childers, Director Bob Cowell, Assistant Director Lance Simms, First Assistant City Attorney Carla Robinson, Public Works Director Mark Smith, Information Services Representative Bryan Cook, Staff Assistant Brittany Korthauer. 1.Call meeting to order. Chairman John Nichols called the meeting to order at 7:08 p.m. Hear Citizens. 2. No one spoke under that item. Consent Agenda 3.. 3.1Consideration, discussion and possible action on Absence Requests from meetings. Harold Strong ~ August 2, 2007 ~ Workshop & Regular Meeting 3.2Consideration, discussion, and possible action to approve meeting Minutes. Special Joint Workshop Meeting ~ May 29, 2007 3.3Presentation, possible action, and discussion on a Final Plat for 2818 Place Subdivision consisting of 2 lots on 43.63 acres located at 1300 Harvey Case #07-500136 (LB) Mitchell Parkway South. August 16, 2007 P&Z Regular Meeting Minutes Page 1 of 5 3.4Presentation, possible action, and discussion on a Final Plat for Greens Prairie Center Phase 5 consisting of 4 lots on 11.2 acres located at 4400 Case SH 6 S at the southwest corner of SH 6 and William D. Fitch Pkwy. #07-00500173 (JS) 3.5Presentation, possible action, and discussion on a Preliminary Plat for Spring Creek Commons consisting of 8 lots on 50.547 acres located at 4401 SH 6 S in the general vicinity of the northeast corner of SH 6 and Case #07-00500174 (JS) William D. Fitch Pkwy. 3.6Presentation, possible action, and discussion on a Final Plat for Castle Rock Ph 1B & 1C consisting of 17 lots and 2 common areas on 6.891 acres located on the north side of State Highway 40 across from Castlegate Case #07-00500175 (MH) Subdivision, west of Castle Rock Parkway. Chairman John Nichols stated that item 3.5 was removed from the Consent Agenda and placed on the Regular Agenda per the applicant’s request. Commissioner Davis motioned to approve items 3.1-3.4 and 3.6. Commissioner Dictson seconded the motion, motion passed (6-0). Regular Agenda 4.Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. Item 3.5 the Preliminary Plat for Spring Creek Commons was removed from the Consent Agenda per the applicant. Jason Schubert, Staff Planner, presented the Preliminary Plat and stated that it met the Subdivision Regulations and recommended approval. Veronica Morgan, 511 University Drive East Suite 204, College Station, Texas was called upon by the Commission and stated they would be coming back to the Planning and Zoning Commission with a revised Preliminary Plat which will realign a portion of Lakeway Drive by shifting it to the west and will accommodate the 100-foot buffer. Al Smith, Purchaser, 15032 Turnberry, Circle College Station, Texas. Mr. Smith stated that the long term plan for the property is a medical campus. Doug Patterson, Construction Manager, 4645 N. Central Expwy Ste# 200, Dallas, Texas. Mr. Patterson stated that retail development is currently planned for the southern tract of the property Commissioner Davis motioned to approve the Preliminary Plat. Commissioner Sanford seconded the motion, motion passed (6-0). August 16, 2007 P&Z Regular Meeting Minutes Page 2 of 5 5.Presentation, possible action, and discussion on a Variance Request to Section 8- I.2.1, Utility Easements, of the Subdivision Regulations and public hearing, presentation, possible action, and discussion on a Final Plat of Lot 3R, Block 5 W.C. Boyett Estate Partition, being a Replat of Lots 3, 4 and 5, Block 5 W.C. Boyett Estate Partition, consisting of one lot on 0.52 acres, located at 404, 406 Case #07-00500168 (JP) and 408 Second Street in Northgate. Jennifer Prochazka, Senior Planner, presented the Variance Request and Replat and recommended approval of both should the Variance Request be approved by the Commission. Commissioner Dictson motioned to approve the Variance Request as submitted by Staff. Commissioner Davis seconded the motion, motion passed (6-0). Jane Kee, IPS Group, College Station, Texas stated that the development would probably be a 40-unit dwelling with parking underneath. She also stated that the current homes are not listed in Northgate Historical documents. Commissioner Davis motioned to approve the Replat as submitted by Staff. Commissioner Sanford seconded the motion, motion passed (6-0). 6.Public hearing, presentation, possible action, and discussion on a rezoning from A-O, Agricultural Open to R-1, Single Family Residential consisting of 1 lot on 13.079 acres in the general vicinity of the area northeast of Windwood Case #07-00500052 (LB) Subdivision. Lindsay Boyer, Senior Planner, presented the rezoning and recommended denial. She addressed several questions by the Commission on the rezoning request. Greg Taggart, Municipal Development Group, College Station, Texas. Mr. Taggart represented the applicant and spoke in favor of the project and answered questions in general from the Commission Mary Jorichardion, 6403 Windwood Drive, College Station, Texas; Kevin & Kathy Wright, 6408 Windwood Drive, College Station, Texas; Dicky Herron, 6413 Windwood Drive, College Station, Texas; Marsha Herron, 6413 Windwood Drive, College Station, Texas; Joseph Dawson, 64617 Windwood Drive, College Station, Texas; Sherry Ellison, 2705 Brookway Drive, College Station, Texas; Wilford Gardner, 6403 Windwood Drive, College Station, Texas; Trish Pannell, 6421 Windwood Drive, College Station, Texas; Ron Griffin, 6421 Windwood Drive, College Station, Texas; Emil Linnstaedter, 2711 Brookway Drive, College Station, Texas. Some concerns of the citizens were drainage, flooding potential, environmental concerns, hazard of power lines and gas pipelines in the area, as well as the potential traffic impact and stated that there was a need for an impact analysis. August 16, 2007 P&Z Regular Meeting Minutes Page 3 of 5 Alan Gibbs, Sr. Assistant City Engineer, addressed questions from the Commission regarding drainage and floodplain issues. Ken Fogle, Transportation Planner, addressed questions from the Commission regarding Brookway Drive and the extension of Associates Drive. Commissioner Davis motioned to deny the rezoning. Commissioner Strong seconded the motion, motion passed (6-0). 7.Public hearing, presentation, possible action, and discussion regarding the results (KF) of the East College Station Transportation Study. Kurt Schulte, Kimley-Horn and Associates, gave an update on the East College Station Transportation Study. Mark Smith, Public Works Director, Ken Fogle, Transportation Planner, and Bob Cowell, Planning & Development Services Director answered questions from the Commission about the project. The following citizens had concerns with the East College Station Transportation Study: Sherry Ellison, 2705 Brookway Drive, College Station, Texas; Ron Griffin, 6421 Windwood Drive, College Station, Texas; Terry Raines, 1307 Essex Green, College Station, Texas; Wilford Gardner, 6403 Windwood Drive, College Station, Texas; Jay Muthusami, 3510 Graz Drive, College Station, Texas; Kay Youngblood, 2104 Farley, College Station, Texas. Some concerns of the citizens were floodplain, possibility of hurting small businesses, growth of traffic on Stonebridge and Foxfire, and the extension of Associate’s Drive. It was also stated that citizens would like to be included in the decision-making process. Brian Bochner, citizen, 5111 Bellerive Bend Road, College Station, Texas commended Staff and stated the plan was very innovative and creative: No action was taken on the item. 8.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. No items were discussed. 9.Adjourn. Commissioner Davis motioned to adjourn. Commissioner Dictson seconded the motion, motion passed (6-0). Meeting adjourned at 10:28 p.m. August 16, 2007 P&Z Regular Meeting Minutes Page 4 of 5 Approved: ________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Korthauer, Staff Assistant Planning and Development Services August 16, 2007 P&Z Regular Meeting Minutes Page 5 of 5 STAFF REPORT Project Manager: Report Date: ðÓÎØÉÛÃúÍÃ×Êûóùìé×ÎÓÍÊìÐÛÎÎ×ÊûÇÕÇÉÈ Email:Meeting Date: ÐÚÍÃ×ÊüÙÉÈÄÕÍÆé×ÌÈ×ÏÚ×Ê Project Number: Item: ìÊ×É×ÎÈÛÈÓÍÎÌÍÉÉÓÚÐ×ÛÙÈÓÍÎÛÎØØÓÉÙÇÉÉÓÍÎÍÎÛìÊ×ÐÓÏÓÎÛÊÃìÐÛÈÖÍÊ÷Ø×ÐÅ×ÓÉÉõÛÊÈ×ÎÉ ìÔÛÉ× ÙÍÎÉÓÉÈÓÎÕÍÖ ÐÍÈÉÍÎÛÙÊ×ÉÕ×Î×ÊÛÐÐÃÐÍÙÛÈ×Ø×ÛÉÈÍÖÈÔ×ÓÎÈ×ÊÉ×ÙÈÓÍÎÍÖ ôÍÖÚÇÊÕðÛÎ×ÛÎØåÓÐÐÓÛÏøöÓÈÙÔìÛÊÑÅÛÃ Applicant: éÈ×Æ×ûÊØ×ÎØ×Æ×ÐÍÌ×Ê ÍÅÎ×Ê Staff Recommendations: éÈÛÖÖÊ×ÙÍÏÏ×ÎØÉÛÌÌÊÍÆÛÐÍÖÈÔ×ÌÊ×ÐÓÏÓÎÛÊÃÌÐÛÈ Item Summary: èÔ×ÛÌÌÐÓÙÛÎÈÓÉÌÊÍÌÍÉÓÎÕÈÍÌÐÛÈÈÔ×ÉÇÚÒ×ÙÈÌÊÍÌ×ÊÈÃÈÍÙÍÎÈÓÎÇ×ÈÔ×ÉÓÎÕÐ× ÖÛÏÓÐÃÊ×ÉÓØ×ÎÈÓÛÐØ×Æ×ÐÍÌÏ×ÎÈÓÎÈÔÓÉÛÊ×Û Comprehensive Plan Considerations: èÔ×ùÍÏÌÊ×Ô×ÎÉÓÆ×ìÐÛÎÓØ×ÎÈÓÖÓ×ÉÈÔÓÉÛÊ×ÛÛÉéÓÎÕÐ× 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èÔ×ùÍÏÏÓÉÉÓÍÎÔÛÉÖÓÎÛÐÛÇÈÔÍÊÓÈÃÍÆ×ÊÈÔ×ÌÊ×ÐÓÏÓÎÛÊÃÌÐÛÈ èÔ×ÍÌÈÓÍÎÉÊ×ÕÛÊØÓÎÕÈÔ×ÌÊ×ÐÓÏÓÎÛÊÃÌÐÛÈÛÊ× ûÌÌÊÍÆÛÐ ø×ÎÓÛÐ INFRASTRUCTURE AND FACILITIES Water Service: èÔ×ÉÇÚÒ×ÙÈÌÊÍÌ×ÊÈÃÅÓÐÐÚ×ÉÇÌÌÍÊÈ×ØÚÃÛÎÓÎÅÛÈ×ÊÏÛÓÎÅÔÓÙÔÓÉ Ú×ÓÎÕÙÍÎÉÈÊÇÙÈ×ØÈÍÉÇÌÌÍÊÈÈÔ×ÛØÒÛÙ×ÎÈìÔÛÉ× ÍÖ÷Ø×ÐÅ×ÓÉÉõÛÊÈ×ÎÉ Sewer Service: èÔ×ÉÇÚÒ×ÙÈÌÊÍÌ×ÊÈÃÅÓÐÐÚ×ÉÇÌÌÍÊÈ×ØÚÃÛÓÎÉÛÎÓÈÛÊÃÉ×Å×ÊÏÛÓÎ ÅÔÓÙÔÓÉÚ×ÓÎÕÙÍÎÉÈÊÇÙÈ×ØÈÍÉÇÌÌÍÊÈÈÔ×ÛØÒÛÙ×ÎÈìÔÛÉ× ÍÖ÷Ø×ÐÅ×ÓÉÉõÛÊÈ×ÎÉ Streets/Access: èÔ×ÉÇÚÒ×ÙÈÌÊÍÌ×ÊÈÃÅÓÐÐÈÛÑ×ÛÙÙ×ÉÉÈÍÈÔ×ÖÇÈÇÊ×ðÛÏÚ×ÊÏÍÎÈøÊÓÆ× ÛÎØÈÔ×ÖÇÈÇÊ×ôÍÖÚÇÊÕøÊÓÆ× Off-site Easements required for plat: îÍÎ×ÑÎÍÅÎÛÈÈÔÓÉÈÓÏ× Drainage: èÔ×ÉÇÚÒ×ÙÈÌÊÍÌ×ÊÈÃÅÓÐÐÚ×Ê×ËÇÓÊ×ØÈÍÏ××ÈÈÔ×ùÓÈÃªÉÏÓÎÓÏÇÏØ×ÉÓÕÎ ÉÈÛÎØÛÊØÉ Flood Plain: ÎÍÎ× Oversize request: é××úÇØÕ×ÈÛÊÃÛÎØöÓÎÛÎÙÓÛÐéÇÏÏÛÊÃé×ÙÈÓÍÎ Impact Fees ÎÍÎ× Supporting Materials: éÏÛÐÐûÊ×ÛïÛÌéûïÛÎØû×ÊÓÛÐïÛÌ ûÌÌÐÓÙÛÈÓÍÎ ùÍÌÃÍÖìÊ×ÐÓÏÓÎÛÊÃìÐÛÈÌÊÍÆÓØ×ØÓÎÌÛÙÑ×È STAFF REPORT Project Manager: Report Date: òÛÉÍÎéÙÔÇÚ×ÊÈéÈÛÖÖìÐÛÎÎ×ÊûÇÕÇÉÈ Email:Meeting Date: ÒÉÙÔÇÚ×ÊÈüÙÉÈÄÕÍÆé×ÌÈ×ÏÚ×Ê Project Number: Item: ìÊ×É×ÎÈÛÈÓÍÎÌÍÉÉÓÚÐ×ÛÙÈÓÍÎÛÎØØÓÉÙÇÉÉÓÍÎÍÎÛöÓÎÛÐìÐÛÈÖÍÊéÌÊÓÎÕùÊ××ÑùÍÏÏÍÎÉ ðÍÈúÐÍÙÑÙÍÎÉÓÉÈÓÎÕÍÖÐÍÈÍÎ ÛÙÊ×ÉÐÍÙÛÈ×ØÛÈ éôéÓÎÈÔ×Õ×Î×ÊÛÐÆÓÙÓÎÓÈÃÍÖ ÈÔ×ÎÍÊÈÔ×ÛÉÈÙÍÊÎ×ÊÍÖéôÛÎØåÓÐÐÓÛÏøöÓÈÙÔìÑÅÃ Applicant: ïÓÈÔÙ×ÐÐïÍÊÕÛÎ×ÎÕÓÎ××ÊÖÍÊÈÔ×ÍÅÎ×Ê Staff Recommendations: éÈÛÖÖÊ×ÙÍÏÏ×ÎØÉÛÌÌÊÍÆÛÐÍÖÈÔ×ÖÓÎÛÐÌÐÛÈ Item Summary: èÔÓÉÓÈ×ÏÓÉÛÖÓÎÛÐÌÐÛÈÖÍÊÍÎ×ÐÍÈÍÖÛÖÓÆ×ÌÔÛÉ×ÎÍÎÊ×ÉÓØ×ÎÈÓÛÐØ×Æ×ÐÍÌÏ×ÎÈ Comprehensive Plan Considerations: èÔ×ùÍÏÌÊ×Ô×ÎÉÓÆ×ðÛÎØçÉ×ìÐÛÎØ×ÉÓÕÎÛÈ×ÉÈÔ× ÉÇÚÒ×ÙÈÛÊ×ÛÛÉê×ÈÛÓÐê×ÕÓÍÎÛÐÛÎØöÐÍÍØÌÐÛÓÎéÈÊ×ÛÏÉûÐÐÍÖÈÔ×ÐÛÎØÅÓÈÔÓÎÈÔ×ÌÐÛÈ ÚÍÇÎØÛÊÓ×ÉÔÍÅ×Æ×ÊÓÉÛÐÊ×ÛØÃÂÍÎ×Øùõ×Î×ÊÛÐùÍÏÏ×ÊÙÓÛÐèÔ×ÌÊÍÌ×ÊÈÃÔÛÉÖÊÍÎÈÛÕ×ÍÎ éôÛöÊ××ÅÛÃÍÎÈÔ×èÔÍÊÍÇÕÔÖÛÊ×ìÐÛÎèÔ×ÌÐÛÈÓÎÙÐÇØ×ÉÛØÊÓÆ×ÅÛÃÖÊÍÏÈÔ×éô ÖÊÍÎÈÛÕ×ÊÍÛØÛÎØÙÊÍÉÉÛÙÙ×ÉÉÅÓÐÐÚ×ÍÚÈÛÓÎ×ØÈÍÈÔ×ÉÍÇÈÔÅÓÈÔÈÔ×ÖÓÎÛÐÌÐÛÈÍÖÈÔ×ÛØÒÛÙ×ÎÈ ÐÍÈèÔ×ÌÐÛÈÓÉÓÎÙÍÏÌÐÓÛÎÙ×ÅÓÈÔÈÔ×ìÊ×ÐÓÏÓÎÛÊÃìÐÛÈÛÎØéÇÚØÓÆÓÉÓÍÎê×ÕÇÐÛÈÓÍÎÉ Item Background: èÔ×ÌÊÍÌ×ÊÈÃÅÛÉÛÎÎ×Ä×ØÓÎ ÛÎØÂÍÎ×ØûíûÕÊÓÙÇÐÈÇÊÛÐíÌ×ÎèÔ× ÌÊÍÌ×ÊÈÃÅÛÉÊ×ÂÍÎ×ØÈÍùõ×Î×ÊÛÐùÍÏÏ×ÊÙÓÛÐÓÎ ÛÎØÈÔ×ùÍÊÊÓØÍÊíÆ×ÊÐÛÃíæ øÓÉÈÊÓÙÈÅÛÉÛØØ×ØÓÎòÇÐÃ ûÎÓÎÓÈÓÛÐÌÊ×ÐÓÏÓÎÛÊÃÌÐÛÈÅÛÉÛÌÌÊÍÆ×ØÓÎíÙÈÍÚ×Ê ÅÓÈÔÛ Ê×ÆÓÉ×ØÌÊ×ÐÓÏÓÎÛÊÃÌÐÛÈÛÌÌÊÍÆ×ØÍÎûÇÕÇÉÈ éÈòÍÉ×ÌÔê×ÕÓÍÎÛÐô×ÛÐÈÔù×ÎÈ×ÊÔÛÉ ÉÇÚÏÓÈÈ×ØÛÉÓÈ×ÌÐÛÎÖÍÊÈÔÓÉÐÍÈÖÍÊÈÔ×Ø×Æ×ÐÍÌÏ×ÎÈÍÖÛÎÇÊÕ×ÎÈÙÛÊ×ÙÐÓÎÓÙ Budgetary & Financial Summary: îÍÎ×ÛÈÈÔÓÉÈÓÏ× Related Advisory Board Recommendations: îû Commission Action Options: èÔ×ùÍÏÏÓÉÉÓÍÎÔÛÉÖÓÎÛÐÛÇÈÔÍÊÓÈÃÍÆ×ÊÈÔ×ÖÓÎÛÐÌÐÛÈèÔ× ÍÌÈÓÍÎÉÊ×ÕÛÊØÓÎÕÈÔ×ÖÓÎÛÐÌÐÛÈÛÊ× ûÌÌÊÍÆÛÐ ø×ÎÓÛÐ Supporting Materials: éÏÛÐÐûÊ×ÛïÛÌéûïÛÎØû×ÊÓÛÐïÛÌ ûÌÌÐÓÙÛÈÓÍÎ ùÍÌÃÍÖöÓÎÛÐìÐÛÈÌÊÍÆÓØ×ØÓÎÌÛÙÑ×È STAFF REPORT Project Manager: Report Date: ò×ÎÎÓÖ×ÊìÊÍÙÔÛÂÑÛûóùìéÊìÐÛÎÎ×ÊûÇÕÇÉÈ Email:Meeting Date: ÒÌÊÍÙÔÛÂÑÛüÙÉÈÄÕÍÆé×ÌÈ×ÏÚ×Ê Project Number: Item: ìÊ×É×ÎÈÛÈÓÍÎÌÍÉÉÓÚÐ×ÛÙÈÓÍÎÛÎØØÓÉÙÇÉÉÓÍÎÍÎÛïÛÉÈ×ÊìÐÛÎÖÍÊéÇÏÏÓÈùÊÍÉÉÓÎÕ ÙÍÎÉÓÉÈÓÎÕÍÖ ÛÙÊ×ÉÐÍÙÛÈ×ØÛÈ ôÛÊÆ×ÃêÍÛØÛÎØÏÍÊ×Õ×Î×ÊÛÐÐÃÐÍÙÛÈ×ØÛÐÍÎÕÈÔ× ÎÍÊÈÔÉÓØ×ÍÖôÛÊÆ×ÃêÍÛØÅ×ÉÈÍÖöïÛÎØ×ÛÉÈÍÖÈÔ×ùÊ×Ù×ÎÈìÍÓÎÈ×éÇÚØÓÆÓÉÓÍÎ Applicant: òÓÏ÷ÛÉÈ×ÊÐÃÛÕ×ÎÈÖÍÊèÔ×éÇÏÏÓÈùÊÍÉÉÓÎÕððùÌÊÍÌ×ÊÈÃÍÅÎ×Ê Staff Recommendations: éÈÛÖÖÊ×ÙÍÏÏ×ÎØÉÛÌÌÊÍÆÛÐÍÖÈÔ×ïÛÉÈ×ÊìÐÛÎ Item Summary: èÔ×éÇÏÏÓÈùÊÍÉÉÓÎÕïÛÉÈ×ÊìÐÛÎÌÊÍÌÍÉ×ÉÛØ×Æ×ÐÍÌÏ×ÎÈÅÓÈÔÏÇÐÈÓÌÐ×ÇÉ×É ÛÎØÈÔ××ÄÈ×ÎÉÓÍÎÍÖÈÅÍÏÓÎÍÊÙÍÐÐ×ÙÈÍÊÉèÔ×ÌÊÍÌÍÉ×ØÐÛÎØÇÉ×ÉÓÎÙÐÇØ× ÛÙÊ×ÉÍÖ ÙÍÏÏ×ÊÙÓÛÐÛÙÊ×ÉÍÖÔÓÕÔØ×ÎÉÓÈÃÉÓÎÕÐ×ÖÛÏÓÐÃÊ×ÉÓØ×ÎÈÓÛÐÓÎÙÐÇØÓÎÕÓÎÈ×ÊÎÛÐÉÈÊ××ÈÉÛÎØ ÛÐÐ×ÃÉ ÛÙÊ×ÉÍÖÏÓÎÍÊÙÍÐÐ×ÙÈÍÊÉÈÊ××ÈÊÓÕÔÈÍÖÅÛÃÛÙÊ×ÉÍÖÌÇÚÐÓÙÌÛÊÑÐÛÎØÛÎØ ÛÙÊ×ÉÍÖÛØØÓÈÓÍÎÛÐÍÌ×ÎÉÌÛÙ× èÔ×ïÛÉÈ×ÊìÐÛÎÓÎÙÐÇØ×ÉÈÔ×Ø×Æ×ÐÍÌÏ×ÎÈÍÖÈÅÍÏÓÎÍÊÙÍÐÐ×ÙÈÍÊÊÍÛØÅÛÃÉÈÔ××ÄÈ×ÎÉÓÍÎÍÖ ìÛÏ×ÐÛðÛÎ×ÛÎØÈÔ××ÄÈ×ÎÉÓÍÎÍÖôÓÙÑÉêÍÛØèÔ×ÌÐÛÎÛÐÉÍÌÊÍÌÍÉ×ÉÖÍÇÊÛÙÙ×ÉÉÌÍÓÎÈÉÈÍ ôÛÊÆ×ÃêÍÛØÛÐÍÎÕÈÔ×ÛÌÌÊÍÄÓÏÛÈ×ÐÃ Ö××ÈÍÖÖÊÍÎÈÛÕ× èÔ×ÌÊÍÌ×ÊÈÃÓÉÙÇÊÊ×ÎÈÐÃÂÍÎ×ØìøøìÐÛÎÎ×Øø×Æ×ÐÍÌÏ×ÎÈèÔ×ÌÊÍÌ×ÊÈÃÈÍÈÔ×Å×ÉÈÓÉÂÍÎ×Ø ÛÎØØ×Æ×ÐÍÌÓÎÕÛÉÏÇÐÈÓÖÛÏÓÐÃÛÎØÕ×Î×ÊÛÐÙÍÏÏ×ÊÙÓÛÐÛÎØÓÉÓÎÈÔ×ùÊ×ÉÙ×ÎÈìÍÓÎÈ× éÇÚØÓÆÓÉÓÍÎèÔ×ÌÊÍÌ×ÊÈÃÈÍÈÔ×ÎÍÊÈÔÓÉÆÛÙÛÎÈÛÎØÂÍÎ×ØûÕÊÓÙÇÐÈÇÊÛÐíÌ×ÎÛÔÍÐØÓÎÕÂÍÎ× èÔ×ÌÊÍÌ×ÊÈÃÈÍÈÔ××ÛÉÈÓÉÂÍÎ×ØÛÉÚÍÈÔûÕÊÓÙÇÐÈÇÊÛÐíÌ×ÎÛÎØõ×Î×ÊÛÐùÍÏÏ×ÊÙÓÛÐèÔ× ÌÊÍÌ×ÊÈÃÈÍÈÔ×ÉÍÇÈÔÛÙÊÍÉÉôÛÊÆ×ÃêÍÛØÓÉÂÍÎ×ØÖÍÊÛÎØØ×Æ×ÐÍÌ×ØÛÉÐÓÕÔÈÙÍÏÏ×ÊÙÓÛÐ ÇÉ×É Comprehensive Plan Considerations: èÔ×ðÛÎØçÉ×ìÐÛÎØ×ÉÓÕÎÛÈ×ÉÈÔ×ÏÛÒÍÊÓÈÃÍÖÈÔ× 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ÍÖØÇÌÐ×ÄÇÎÓÈÉÅÓÈÔÕÛÊÛÕ×ÉÍÎÓÎØÓÆÓØÇÛÐÐÃÌÐÛÈÈ×ØÐÍÈÉ ûÌÊ×ÆÓÍÇÉïÛÉÈ×ÊìÐÛÎÛÎØìÊ×ÐÓÏÓÎÛÊÃìÐÛÎÈÖÍÊèÔ×æÓÐÐÛÉÍÖôÛÊÆ×ÃÅ×Ê×ÛÌÌÊÍÆ×ØÖÍÊÈÔÓÉ ÌÊÍÌ×ÊÈÃÓÎ ÛÎØÔÛÆ×ÉÓÎÙ××ÄÌÓÊ×Ø ÷ÛÊÐÓ×ÊÈÔÓÉÃ×ÛÊÛÌÌÊÍÄÓÏÛÈ×ÐÃ ÛÙÊ×ÉÍÖÈÔ×ìøøÂÍÎÓÎÕÅÛÉÏÍØÓÖÓ×ØÈÍÛÐÉÍÌ×ÊÏÓÈ ÈÍÅÎÔÍÏ×Ø×Æ×ÐÍÌÏ×ÎÈ Budgetary & Financial Summary: î û Related Advisory Board Recommendations: èÔ×ìÛÊÑÉÛÎØê×ÙÊ×ÛÈÓÍÎûØÆÓÉÍÊÃúÍÛÊØ ÛÙÙ×ÌÈ×ØÛÐÛÎØØ×ØÓÙÛÈÓÍÎÍÖÛÙÊ×ÉÍÖÌÊÍÌ×ÊÈÃÐÍÙÛÈ×ØÛÐÍÎÕôÛÊÆ×ÃêÍÛØÛÎØÈÔ×ÌÐÛÎÎ×Ø ×ÄÈ×ÎÉÓÍÎÍÖìÛÏ×ÐÛðÛÎ× Commission Action Options: èÔ×ùÍÏÏÓÉÉÓÍÎÔÛÉÖÓÎÛÐÛÇÈÔÍÊÓÈÃÍÆ×ÊÈÔ×ïÛÉÈ×ÊìÐÛÎèÔ× ÍÌÈÓÍÎÉÊ×ÕÛÊØÓÎÕÈÔ×ïÛÉÈ×ÊìÐÛÎÛÊ× ûÌÌÊÍÆÛÐ ø×ÎÓÛÐ Supporting Materials: éÏÛÐÐûÊ×ÛïÛÌéûïÛÎØû×ÊÓÛÐïÛÌ ûÌÌÐÓÙÛÈÓÍÎ ùÍÌÃÍÖïÛÉÈ×ÊìÐÛÎÌÊÍÆÓØ×ØÓÎÌÛÙÑ×È STAFF REPORT Project Manager: Report Date: ò×ÎÎÓÖ×ÊìÊÍÙÔÛÂÑÛûóùìéÊìÐÛÎÎ×ÊûÇÕÇÉÈ Email:Meeting Date: ÒÌÊÍÙÔÛÂÑÛüÙÉÈÄÕÍÆé×ÌÈ×ÏÚ×Ê Project Number: Item: ìÊ×É×ÎÈÛÈÓÍÎÌÍÉÉÓÚÐ×ÛÙÈÓÍÎÛÎØØÓÉÙÇÉÉÓÍÎÍÎÛæÛÊÓÛÎÙ×ê×ËÇ×ÉÈÈÍé×ÙÈÓÍÎïÍÖ ÈÔ×éÇÚØÓÆÓÉÓÍÎê×ÕÇÐÛÈÓÍÎÉéÓØ×ÅÛÐÑÉÛÎØÛÌÇÚÐÓÙÔ×ÛÊÓÎÕÌÊ×É×ÎÈÛÈÓÍÎÌÍÉÉÓÚÐ×ÛÙÈÓÍÎ ÛÎØØÓÉÙÇÉÉÓÍÎÍÎÛöÓÎÛÐìÐÛÈÍÖôÍÊÉ×ôÛÆ×Î÷ÉÈÛÈ×ÉðÍÈÉ ú ú ÛÎØ ú Ú×ÓÎÕÛ Ê×ÌÐÛÈÍÖôÍÊÉ×ôÛÆ×Î÷ÉÈÛÈ×ÉðÍÈ úÙÍÎÉÓÉÈÓÎÕÍÖ ÛÙÊ×ÉÐÍÙÛÈ×ØÛÈ ÷ÛÊÐêÇØØ×Ê öÊ××ÅÛÃéÍÇÈÔÛÎØÏÍÊ×Õ×Î×ÊÛÐÐÃÐÍÙÛÈ×ØÍÎÈÔ××ÛÉÈÉÓØ×ÍÖ÷ÛÊÐêÇØØ×ÊöÊ××ÅÛÃÎÍÊÈÔÍÖ ôÍÊÉ×ôÛÆ×ÎðÛÎ× Applicant: øÓÙÑåÛÊÓÎÕÛÕ×ÎÈÖÍÊú××ÉÍÎìÊÍÌ×ÊÈÓ×ÉÌÊÍÌ×ÊÈÃÍÅÎ×Ê Staff Recommendations: éÈÛÖÖÊ×ÙÍÏÏ×ÎØÉÛÌÌÊÍÆÛÐÍÖÈÔ×Ê×ÌÐÛÈóÖÈÔ×ÆÛÊÓÛÎÙ×Ê×ËÇ×ÉÈÓÉ Ø×ÎÓ×ØÈÔ×ÙÍÎÉÈÊÇÙÈÓÍÎØÍÙÇÏ×ÎÈÉÅÓÐÐÔÛÆ×ÈÍÚ×Ê×ÆÓÉ×ØÈÍÊ×ÖÐ×ÙÈÈÔ×Ê×ËÇÓÊ×ØÉÓØ×ÅÛÐÑ Item Summary: èÔÓÉÓÈ×ÏÓÉÖÍÊÛÊ×ÌÐÛÈÍÖðÍÈ úÍÖôÍÊÉ×ôÛÆ×Î÷ÉÈÛÈ×ÉÓÎÈÍÈÔÊ×× ÙÍÏÏ×ÊÙÓÛÐÐÍÈÉèÔ×ÌÊÍÌ×ÊÈÃÓÉÂÍÎ×Øùõ×Î×ÊÛÐùÍÏÏ×ÊÙÓÛÐ èÔ×ÛÌÌÐÓÙÛÎÈÔÛÉÊ×ËÇ×ÉÈ×ØÛÆÛÊÓÛÎÙ×ÈÍé×ÙÈÓÍÎïÍÖÈÔ×éÇÚØÓÆÓÉÓÍÎê×ÕÇÐÛÈÓÍÎÉ Ê×ÐÛÈÓÎÕÈÍÉÓØ×ÅÛÐÑÉé×ÙÈÓÍÎïÊ×ËÇÓÊ×ÉÉÓØ×ÅÛÐÑÉÛÐÍÎÕÊÍÛØÅÛÃÉÅÓÈÔÛÊÓÕÔÈÍÖÅÛÃ ÅÓØÈÔÕÊ×ÛÈ×ÊÈÔÛÎÖÓÖÈÃÖ××ÈåÔÓÐ×÷ÛÊÐêÇØØ×ÊöÊ××ÅÛÃØÍ×ÉÔÛÆ×ÛÊÓÕÔÈÍÊÅÛÃÅÓØÈÔÓÎ ×ÄÙ×ÉÉÍÖÖÓÖÈÃÖ××ÈÉÈÛÖÖØÍ×ÉÎÍÈÚ×ÐÓ×Æ×ÈÔÛÈÓÈÓÉÛÌÌÊÍÌÊÓÛÈ×ÈÍÔÛÆ×ÛÉÓØ×ÅÛÐÑÛØÒÛÙ×ÎÈÈÍÈÔ× ÖÊÍÎÈÛÕ×ÊÍÛØ Comprehensive Plan Considerations: èÔ×ðÛÎØçÉ×ìÐÛÎØ×ÉÓÕÎÛÈ×ÉÈÔÓÉÌÊÍÌ×ÊÈÃÛÉ ê×ÕÓÍÎÛÐê×ÈÛÓÐ÷ÛÊÐêÇØØ×ÊÓÉØ×ÉÓÕÎÛÈ×ØÛÉÛÖÊ××ÅÛÃÍÎÈÔ×ùÓÈÃÉèÔÍÊÍÇÕÔÖÛÊ×ìÐÛÎ Item Background: èÔ×ÉÇÚÒ×ÙÈÌÊÍÌ×ÊÈÃÅÛÉÛÎÎ×Ä×ØÓÎÛÎØÛÎØÉÇÚÉ×ËÇ×ÎÈÐÃ ÂÍÎ×ØûíûÕÊÓÙÇÐÈÇÊÛÐíÌ×ÎèÔ×ÌÊÍÌ×ÊÈÃÅÛÉÊ×ÂÍÎ×Øùõ×Î×ÊÛÐùÍÏÏ×ÊÙÓÛÐÓÎø×Ù×ÏÚ×Ê èÔ×ÌÊÍÌ×ÊÈÃÅÛÉÌÐÛÈÈ×ØÓÎÛÉÛÌÛÊÈÍÖðÍÈ ÍÖôÍÊÉ×ôÛÆ×Î÷ÉÈÛÈ×ÉÛÎØÅÛÉ ÆÛÙÛÈ×ØÛÎØÌÐÛÈÈ×ØÛÕÛÓÎÓÎø×Ù×ÏÚ×Ê Budgetary & Financial Summary: î û Related Advisory Board Recommendations: î û Commission Action Options: èÔ×ùÍÏÏÓÉÉÓÍÎÔÛÉÖÓÎÛÐÛÇÈÔÍÊÓÈÃÍÆ×ÊÈÔ×ÆÛÊÓÛÎÙ×Ê×ËÇ×ÉÈ èÔ×ÍÌÈÓÍÎÉÊ×ÕÛÊØÓÎÕÈÔ×ÆÛÊÓÛÎÙ×ÛÊ× ûÌÌÊÍÆÛÐ ø×ÎÓÛÐ Commission Action Options: èÔ×ùÍÏÏÓÉÉÓÍÎÔÛÉÖÓÎÛÐÛÇÈÔÍÊÓÈÃÍÆ×ÊÈÔ×ÖÓÎÛÐÌÐÛÈèÔ× ÍÌÈÓÍÎÉÊ×ÕÛÊØÓÎÕÈÔ×ÖÓÎÛÐÌÐÛÈÛÊ× ûÌÌÊÍÆÛÐ ø×ÎÓÛÐ Supporting Materials: éÏÛÐÐûÊ×ÛïÛÌéûïÛÎØû×ÊÓÛÐïÛÌ éÓÈ×ìÔÍÈÍÕÊÛÌÔÉ ûÌÌÐÓÙÛÈÓÍÎ ùÍÌÃÍÖöÓÎÛÐìÐÛÈÌÊÍÆÓØ×ØÓÎÌÛÙÑ×È æÛÊÓÛÎÙ×ê×ËÇ×ÉÈð×ÈÈ×Ê HORSE HAVEN ESTATES LOT 2B1, 2B2 & 2B3 (07-00500188) çÔØÆ×ËÎÐöÜÏÙØËðÎÈÏÉÜÔÏÍÜËÒÔÏÖÑÎÉ çÔØÆ×ËÎÐÜÚËÎÊÊøÜËÑëÈÙÙØË÷ËØØÆÜÄ è×ÄÛÉûÆ×ÎÇ×ìíúÍÄ ùÍÐÐ×Õ×éÈÛÈÓÍÎè×ÄÛÉ ìÔÍÎ× öÛÄ MEMORANDUM ûÇÕÇÉÈ èíìÐÛÎÎÓÎÕÛÎØâÍÎÓÎÕùÍÏÏÓÉÉÓÍÎ 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neighborhood associations in developing attractive entrances into their neighborhoods, in order to promote the City and utilize citizen participation in making College Station a better place to live. The improvement of these entrances or gateways should only serve to better enhance the aesthetic value of our community and strengthen its natural character. DEFINITIONS Subdivision or Neighborhood Gateway 1. - A point of entrance or means of access into either a subdivision or neighborhood marked by plantings, signage and other decorative accents. Subdivision 2. - as defined in Chapter 9, Section 3, of the City of College Station Code of Ordinances. The division of a lot, tract, or parcel of land into two or more lots or sites for the purpose of sale, division of ownership or building development. Neighborhood 3.- an area of a community with characteristics that distinguish it from other areas and that may include distinct ethnic or economic characteristics, housing types, schools, or boundaries defined by physical barriers, such as major highways and railroads or natural features, such as rivers. Association 4.- Homeowners Association or Neighborhood Association as defined below. Homeowners' Association (HOA) 5.- a homeowners association is an organization comprised of all owners of units, other than a condominium association, in a development in which individual owners share commoninterests and responsibilities for costs and upkeep of common open space or facilities. Neighborhood Association (NA) 6. - an organization made up of residents and property owners within a self-defined boundary, having elected officers and operating under by-laws to fulfill a civic function. Private Improvement in the Public Right-of-way Permit (PIP) 7. A PIP permit is required under Chapter 3, Section 2 of the City of College Station Code of Ordinances for any improvements, as defined by code, that are placed and maintained in the City's right-of-way by a private entity. Right-Of-Way 8. As set out by the City of College Station Code of Ordinances Chapter 3, Section 2-D a Right-of-way means the surface of, and the space above and below a public street, road, highway, freeway, land, path, public way or place, alley, court, boulevard, parkway, drive, or other easement on or hereafter held by the City (including any street, as defined, which is acquired by eminent domain) for the purpose of public travel and shall include other easements or rights-of-way now or hereafter held by the City or in which the City has an interest (including any easements or rights-of-way acquired by eminent domain) which shall, with their proper use and meaning, entitle the City and a utility to use thereof for the purpose of installing facilities, and other property as may ordinarily be necessary and pertinent to a utility system SECTION I: POLICIES A. GATEWAY POLICY The City of College Station is committed to developing attractive gateways, as funding allows, into the community as a whole and will work diligently with Homeowners' Associations and Neighborhood Associations interested in developing and maintaining gateways into their neighborhoods and/or subdivisions. B. GENERAL PROVISIONS Purpose 1. The following policies are principles and procedures to be followed by City of College Station staff in executing the gateway grant program. These policies are intended to establish consistency and coherence in the implementation of gateway development. 2.No Contract Created a.Neither this policy nor any application for City funds shall constitute a contract that prohibits or restricts the City’s right to withhold funds for any gateway development. b.The policies and procedures contained within this document shall be available for review and inspection upon request. 3.Gateway Records a.Neighborhood and Community Relations staff will maintain all records relating to Gateway grant administration. b.Information contained in the files for the Gateway program is a matter of public record. 4.Amendment of Policies The Policies contained within this document may be changed by the City Council. Changes to this document will be made available to the general public. C. ELIGIBILITY 1.Eligibility Policy Neighborhood and Community Relations (NCR) staff will be responsible for determining gateway grant eligibility. The Design Review Board will serve as the final point of review and make a recommendation and the NCR staff will award the grants. 2.Homeowners' Associations and Neighborhood Associations Any Association within the incorporated City Limits of College Station, Texas, which is registered in the City's Neighborhood Partnership Program, is eligible for gateway funding. Sixty percent (60%) of the members of the Association must sign the application form. 3.Developers Developers are not eligible for funding. D.FUNDING 1.City Council will determine the amount budgeted for the gateway grant program for each budget year. Once budgeted funds are depleted, applications not awarded will be held pending until the next fiscal year and will be given priority over new applicants. 2.The City of College Station will provide a 50%, monetary only, match of up to $7,500 per application for use by the applicant in the development of their gateway or corridor. Applicants may apply no more than once in a five-year period. This is contingent upon availability of funds. 3.The Neighborhood and Community Relations staff will be responsible for prioritization of applications for grant funds. Prioritization will take into consideration but not be limited to the following: a.Date of Application, b.Completeness of Application, and c.Amount of funds requested. E.LOCATION 1.Private Property Gateway development will be allowed on Private Property. The development shall be clearly depicted on a layout plan which will be reviewed by City staff prior to approval of grant funds. In order for grant approval, the fee simple owner of said property must grant an indemnity agreement. 2.City Right-of-Way Gateway development will be allowed in the City Right-Of-Way subject to the requirements of Building Regulations Chapter 3, Section 2, of the City of College Station Code of Ordinances. If any portion of the proposed project is planned in the right-of-way, a Private Improvement in the Public Right-of-Way Permit must be issued before work begins and before the first dispersal of grant funds will be released. F. MAINTENANCE 1.The Association shall have the responsibility to provide for the operation, repair and maintenance of the project funded by the grant whether the grant funds are expended on improvements on common property, private property, public right-of-way or easement. 2.The City will be given written permission for practical access at any time without liability when on official business, as well as permission to remove visual and easement obstructions, failed landscaping, objects in disrepair upon non-compliance by the Association of any terms of this agreement. In the event that the City must remove the material funded by the grant, the Association will be assessed all costs of removal. G. GATEWAY MATERIAL All materials used for gateway improvements must comply with the City of College Station's Code of Ordinances. SECTION II: PROCEDURES A. THE APPLICATION For consideration of a gateway grant, an Association must submit to the Neighborhood and Community Relations Coordinator, all specific instruments cited below: 1.Application form with 60% of the associations signatures, 2.Preliminary layout and design for the project, and 3.Estimated cost of the entire project. B.PRE-APPLICATION CONFERENCE 1.Any registered Association interested in applying for a gateway grant will attend a pre-application conference with Planning and Development staff. This meeting will be coordinated through the Neighborhood and Community Relations Coordinator. The purpose of preliminary discussion is to: a.Define the scope and responsibilities of the project b.Clarify the application, review, and award process, and c.Clarify the fund dispersal procedures upon approval. 2. Upon completion of the Pre-Application Conference, required development applications with supporting materials must be submitted to the Neighborhood and Community Relations Coordinator. C.REVIEW AND RECOMMENDATION 1.Staff City Staff will review applications for completeness and against all applicable City of College Station codes and regulations. 2.Design Review Board The Design Review Board will determine proposed gateway projects’ compliance with the City of College Station’s landscaping, streetscape, signage, and private improvement in the public right-of-way regulations as set forth by the Unified Development Ordinance, and evaluate proposals based on the following criteria: a.Gateway developments shall have good scale and be in harmonious conformance with the neighborhoods. b.Materials shall be selected for harmony of the neighborhoods. c.Materials shall be selected for suitability to the gateway developments and the design in which they are used and shall be architecturally harmonious with the neighborhood. d.Materials shall be of durable quality. e.Gateway developments shall have good proportions and relationships to their surroundings. f.Colors shall be harmonious with the neighborhood and shall use only compatible accents. g.Plant material shall be selected for interest in its structure, texture, and color, and for its ultimate growth. Plants that are indigenous to the area and others that will be hardy, harmonious to the design, and of good appearance shall be used. h.Gateway developments shall not impede traffic, including pedestrian and bicycle traffic. After City staff and Design Review Board reviews have been completed and any necessary changes to the proposal approved, contractors may apply for necessary permits for construction. D. DISBURSEMENT OF FUNDS At the completion of construction and final staff review of completed project, paid invoices must be submitted to the Neighborhood and Community Relations Coordinator in order for a disbursement of gateway funds to be released to the Association. D.APPEALS 1.All appeals of staff denial of funding will be to the Design Review Board. 2.All appeals of the application process and/or the Design Review Board's decisions shall be made to City Council. EXHIBIT A FLOW CHART FOR GATEWAY GRANT PROGRAM 1.Must be a neighborhood or homeowners association registered with the City of College Station's Neighborhood Partnership Program. Contact Neighborhood and Community Relations Coordinator (764-6262) for application materials. 2.Complete the Gateway Grant Application form. 3.Gather the printed names, addresses, and signatures of a minimum of 60% of the association's members. 4. Develop a preliminary design plan for the project with an estimated cost. 5.Return application form, signatures and preliminary plans and estimated costs to the Neighborhood and Community Relations Coordinator, who will then set up a Pre- Application Conference with the Planning and Development Services office for the purpose of: Defining the scope and responsibilities of the project; Clarifying the application, review, and award process; and Clarifying the fund dispersal procedure upon approval. 6.Attend the Pre-Application Committee (PAC) meeting and get direction from city staff regarding continuing the process. 7.Submit to the Neighborhood and Community Relations Coordinator all required development applications (fees will apply) and materials for technical review and Design Review Board consideration: A Design Review Board Gateway Application and, if applicable, A Private Improvement in the Public Right-of-Way Permit (PIP) application (only if the project is in the city's right-of-way). 8.City staff will perform a technical review of the application(s) and present the proposal to the Design Review Board when all standards have been met. Applicant attendance at this meeting is highly encouraged. 9.Upon approval of the Design Review Board, the required development and/or building permits (e.g. development permit, sign, electrical, irrigation) may be applied for by the appropriate contractors to begin construction (fees will apply). 10.When construction/landscaping has been completed, City staff will make an inspection. The Neighborhood and Community Relations Coordinator will be notified when all work for a project has been accomplished according to approved plans and successfully completed a final inspection. 11.Grant fund dispersal may be made when a project has completed a successful final inspection and a copy of the paid invoice(s) is submitted to the Neighborhood and Community Relations Coordinator.