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09/04/2008 - Agenda Packet - Planning & Zoning Commission
ÐÔßÒÒ×ÒÙ ú ÆÑÒ×ÒÙ ÝÑÓÓ×ÍÍ×ÑÒ Í»°¬»³¾»® ìô îððè êæðð ÐÓ Ý·¬§ Ø¿´´ ݱ«²½·´ ݸ¿³¾»® ïïðï Ì»¨¿ ߪ»²«»ô ݱ´´»¹» ͬ¿¬·±²ô Ì»¨¿ д¿²²·²¹ ú Ʊ²·²¹ ݱ³³··±² Ó»»¬·²¹ Í»°¬»³¾»® ìô îððè Ì¿¾´» ±º ݱ²¬»²¬ ¢ ɱ®µ¸±° ß¹»²¼¿ ¢ ÐúÆ Ð´¿² ±º ɱ®µòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòé êØÐÔüÏÏÈÜÑ ëØÍÎËÉ n ôÐÍÜÚÉ ÷ØØÊòòòòòòòòòòòòòòòïî ¢ ݱ²»²¬ ß¹»²¼¿ ¢ ß«¹«¬ ïìô îððè ɱ®µ¸±° ú λ¹«´¿® Ó»»¬·²¹ Ó·²«¬»òòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòïê Ú·²¿´ д¿¬ º±® ¬¸» Þ¿®®¿½µ и¿» ïòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòîì ¢ λ¹«´¿® ß¹»²¼¿ ¢ úÎÐÍËØÕØÏÊÔÇØ íÑÜÏ üÐØÏÙÐØÏÉ ×ÎË ëÜÏÙÜÑÑiÊ èÏÔÇØË·¬§ п®µ Ô±¬ íÎóîòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòîç ß²²»¨¿¬·±² λ½±³³»²¼¿¬·±²òòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòòíè AGENDA PLANNING & ZONING COMMISSION Workshop Meeting Thursday, September 4, 2008, at 6:00 PM City Hall Council Chambers 1101 Texas Avenue College Station, Texas 1.Call the meeting to order. 2.Discussion of consent and regular agenda items. 3.Presentation, possible action, and discussion regarding an update to the Commission on (JS) the status of items within the 2008 P&Z Plan of Work (see attached). 4.Discussion and possible action regarding scheduling of the Planning & Zoning (BC) Commission annual retreat. 5.Presentation, possible action, and discussion regarding the annexation process in general and a specific proposal to annex four areas in the City's Extraterritorial Jurisdiction under (LS) the exempt status. 6.Presentation, possible action, and discussion regarding a Semi-Annual Report for Impact (AG) Fee Areas 92-01, 97-01, 97-02B, 99-01, 03-02. 7.Presentation, possible action and discussion regarding an update on the following item(s): A Comprehensive Plan (Land Use) amendment from Rural Residential to Single Family Residential Medium Density, Single Family Residential High Density, Residential Attached, and Planned Development for a mix of commercial uses, for 39.873 acres located off Jones-Butler Road and near Cain Road, adjacent to the Las Palomas Subdivision. The Commission heard this item on 17 July and voted 6-0 to recommend approval. The City Council heard this item on 18 August and voted 7-0 for approval. A rezoning from A-O Agricultural Open to R-1 Single-Family for 2.93 acres located at 13881, 13889 and 13909 Renee Lane, generally located southwest of Victoria Avenue at the end of Renee Lane. The Commission heard this item on 17 July and voted 6-0 to recommend approval. The City Council heard this item on 18 August and voted 7-0 for approval. A rezoning from R-1 Single Family Residential to R-4 Multi-Family Residential for 0.4848 acres located on the northwest corner of Harvey Mitchell Parkway and Jones- Butler Road. The Commission heard this item on 17 July and voted 6-0 to recommend approval. The City Council heard this item on 18 August and voted 7-0 for approval. 8.Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. September 16, 2008 ~ CPAC Meeting ~ Conference Center ~ 5:30 p.m. October 1 - 4, 2008 ~ APA Conference ~ Galveston Convention Center October 17, 2008 ~ Joint College Station P&Z/Bryan P&Z Meeting ~ 11:30 a.m. 9.Presentation, discussion and possible action regarding the Comprehensive Planning process. 10.Discussion, review and possible action regarding the following meetings: Design Review Board, Council Transportation Committee, Joint Bryan P&Z/College Station P&Z Committee on Common Gateways and Corridors, Joint Parks/Planning & Zoning Subcommittee, CSISD Long Range Education Planning Committee. 11.Discussion and possible action regarding subcommittee appointments. 12.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 13.Adjourn. Consultation with Attorney {Gov't Code Section 551.071} ; possible action. The Planning and Zoning Commission may seek advice from its attorney regarding a pending and contemplated litigation subject or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. If litigation or attorney-client privileged information issues arise as to the posted subject matter of this Planning and Zoning Commission meeting, an executive session will be held. Notice is hereby given that a Workshop Meeting of the College Station Planning and Zoning Commission, College Station, Texas will be held on the Thursday, September 04, 2008 at 6:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the _____ day of August , 2008 at _______ , CITY OF COLLEGE STATION, TEXAS By _____________________________ Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of the Workshop Meeting of the Planning and Zoning Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on August ___, 2008, at _______ and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________. Dated this _____ day of_____________, 2008. CITY OF COLLEGE STATION, TEXAS By_____________________________ Subscribed and sworn to before me on this the day of_______________, 2008. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Planning and Zoning Commission meetings are broadcast live on Cable Access Channel 19. AGENDA PLANNING & ZONING COMMISSION Regular Meeting Thursday, September 4, 2008, at 7:00 PM City Hall Council Chambers 1101 Texas Avenue College Station, Texas 1.Call meeting to order. Hear Citizens. 2. At this time, the Chairman will open the floor to citizens wishing to address the Commission on planning and zoning issues not already scheduled on tonight's agenda. The citizen presentations will be limited to three minutes in order to accommodate everyone who wishes to address the Commission and to allow adequate time for completion of the agenda items. The Commission will receive the information, ask city staff to look into the matter, or will place the matter on a future agenda for discussion. (A recording is made of the meeting; please give your name and address for the record.) All matters listed under Item 3, Consent Agenda, are considered routine by the Planning and Zoning Commission and will be enacted by one motion. These items include preliminary and final plats, where staff has found compliance with all minimum subdivision regulations. All items approved by Consent are approved with any and all staff recommendations. There will not be separate discussion of these items. If any Commissioner desires to discuss an item on the Consent Agenda it will be moved to the Regular Agenda for further consideration. Consent Agenda 3.. 3.1Consideration, discussion, and possible action to approve meeting Minutes. August 14, 2008 ~ Workshop August 14, 2008 ~ Regular 3.2Presentation, possible action, and discussion on a Vacating Plat of the Merker- Strawn Subdivision consisting of 2 lots on 10.44 acres and a Final Plat for The Barracks Subdivision Phase 1 consisting of 58 townhouse lots on 8.405 acres, generally located at 2950 Rock Prairie Road West approximately 700 feet west of Case #08-00500164 (JS) Wellborn Road. Regular Agenda 4.Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. 5.Public hearing, presentation, possible action, and discussion on a Comprehensive Land Use Plan Amendment for 3.31 acres from Single-Family Residential, Medium Density to Planned Development for the property located at 510 Chimney Hill Drive generally Case #08- located west of the intersection of Chimney Hill Drive and Arguello Drive. 00500174 (LB) 6.Public hearing, presentation, possible action, and discussion concerning a recommendation to City Council regarding a proposal to annex four areas in the City's (LS) ExtraterritorialJurisdiction under the exempt status. 7.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 8.Adjourn. Consultation with Attorney {Gov't Code Section 551.071} ; possible action. The Planning and Zoning Commission may seek advice from its attorney regarding a pending and contemplated litigation subject or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. If litigation or attorney-client privileged information issues arise as to the posted subject matter of this Planning and Zoning Commission meeting, an executive session will be held. Notice is hereby given that a Regular Meeting of the College Station Planning and Zoning Commission, College Station, Texas will be held on the Thursday, September 04, 2008 at 7:00 PM at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the _____ day of August, 2008, at _______ CITY OF COLLEGE STATION, TEXAS By _____________________________ Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of Meeting of the Planning and Zoning Commission of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City’s website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on August ___, 2008, at _______ and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: ______________________ by _________________________. Dated this _____ day of_____________, 2008. CITY OF COLLEGE STATION, TEXAS By_____________________________ Subscribed and sworn to before me on this the day of_______________, 2008. Notary Public- Brazos County, Texas My commission expires: This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Planning and Zoning Commission meetings are broadcast live on Cable Access Channel 19. 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̸·¬¿¬»³»²¬½»®¬·º·»½±³°´·¿²½»©·¬¸Ý¸¿°¬»®íçëôÔ±½¿´Ù±ª»®²³»²¬Ý±¼»º±®¬¸»Ý·¬§±º ݱ´´»¹»Í¬¿¬·±²ôÌ»¨¿ò Í·²½»®»´§ô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Þ»²É¸·¬» Ó¿§±® Ý·¬§±ºÝ±´´»¹»Í¬¿¬·±² MINUTES PZC LANNING AND ONING OMMISSION Workshop Meeting Thursday, August 14, 2008 at 6:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Noel Bauman, Paul Greer, Doug Slack and Hugh Stearns COMMISSIONERS ABSENT: Chairman John Nichols,Bill Davis and Thomas Woodfin CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Jason Schubert and Matt Robinson, Graduate Civil Engineer Erika Bridges, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, Assistant Director Gabriel Elliott, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 1.Call the meeting to order. Acting Chairman Bauman called the meeting to order at 6:00 p.m. 2.Discussion of consent and regular agenda items. There was general discussion regarding Consent Agenda items 3.3 and 3.4 and Regular Agenda items 5, 6 and 7. 3.Presentation, possible action, and discussion regarding the proposed Historic Preservation (MH) Enabling Ordinance. Molly Hitchcock, Planning Administrator, stated that there would be one change made to the request for the Historic Preservation Enabling Ordinance. She stated that the ordinance currently states that to be eligible for consideration the property must meet one of the criteria for historic significance. The consultant requested that the property meet two of the criteria for historic significance. She also stated that the Historic Preservation Overlay District would be the most restrictive overlay that the City has. 4.Presentation, possible action, and discussion regarding an update to the Commission on (JS) the status of items within the 2008 P&Z Plan of Work (see attached). August 14, 2008 P&Z Workshop Meeting Minutes Page 1 of 3 Jason Schubert, Staff Planner, gave an update on the 2008 Plan of Work. He stated that Connectivity and Impact Fee Funding had been added to the Plan of Work at the request of the Commission. 5.Presentation, possible action, and discussion regarding the P&Z Calendar of Upcoming Meetings. August 12, 2008 ~ Tree Preservation Meeting ~ City Hall Council Chambers ~ 5:30 p.m. August 18, 2008 ~ City Council Meeting ~ City Hall Council Chambers ~ 7:00 p.m. August 19, 2008 ~ CPAC Meeting ~ Conference Center ~ 5:30 p.m. August 21, 2008 ~ Planning & Zoning Meeting ~ City Hall Council Chambers ~ Workshop 6:00 p.m. and Regular 7:00 p.m. August 28, 2008 ~ City Council Meeting ~ City Hall Council Chambers ~ 7:00 p.m. October 1 - 4, 2008 ~ Galveston Convention Center ~ APA Conference Director Cowell reviewed the upcoming meeting dates for the Planning & Zoning Commission. 6.Presentation, discussion and possible action regarding the Comprehensive Planning process. Jennifer Prochazka, Senior Planner, stated that the Comprehensive Planning Advisory Committee was working on the land use character map for the City. 7.Discussion, review and possible action regarding the following meetings: Design Review Board, CIP Bond Committee, Council Transportation Committee, Joint Bryan P&Z/College Station P&Z Committee on Common Gateways and Corridors, Joint Parks/Planning & Zoning Subcommittee, CSISD Rezoning Committee, CSISD Long Range Education Planning Committee. There were no updates. 8.Discussion and possible action regarding subcommittee appointments. Acting Chairman Bauman stated that there was one position available for the Council Transportation Committee, as well as one for the Joint College Station P&Z/Bryan P&Z Committee on Common Gateways and Corridors. He also stated that there were two positions open for the Joint Parks/Planning & Zoning Committee. Commissioner Slack was appointed to the Council Transportation Committee. Commissioner Greer was appointed to the Joint College Station P&Z/Bryan P&Z Committee on Common Gateways and Corridors. August 14, 2008 P&Z Workshop Meeting Minutes Page 2 of 3 Commissioner Stearns was appointed to the Joint Parks/Planning & Zoning Committee. The other open position for this committee will be filled at the next meeting. 9.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Commissioner Stearns asked for a future agenda item regarding Texas A&M off-campus development. 10.Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Slack seconded the motion, motion passed (4-0). Meeting adjourned at 6:55 p.m. Approved: ________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Caldwell, Staff Assistant Planning and Development Services August 14, 2008 P&Z Workshop Meeting Minutes Page 3 of 3 MINUTES PZC LANNING AND ONING OMMISSION Regular Meeting Thursday, August 14, 2008 at 7:00 p.m. City Hall Council Chambers 1101 Texas Avenue College Station, Texas COMMISSIONERS PRESENT: Acting ChairmanNoel Bauman, Paul Greer, Doug Slack and Hugh Stearns COMMISSIONERS ABSENT: Chairman Nichols, Bill Davis and Thomas Woodfin CITY COUNCIL MEMBERS PRESENT: None CITY STAFF PRESENT: Senior Planners Jennifer Prochazka and Lindsay Boyer, Staff Planners Jason Schubert and Matt Robinson, Graduate Civil Engineer Erika Bridges, Assistant City Engineer Josh Norton, Senior Assistant City Engineer Carol Cotter, City Engineer Alan Gibbs, Director Bob Cowell, Assistant Director Lance Simms, Assistant Director Gabriel Elliott, Planning Administrator Molly Hitchcock, First Assistant City Attorney Carla Robinson, Action Center Representative Kerry Mullins and Staff Assistant Brittany Caldwell 1. Call Meeting to Order. Acting Chairman Bauman called the meeting to order at 7:00 p.m. 2.Hear Citizens. None Consent Agenda 3.. 3.1Consideration, discussion and possible action on Absence Requests from meetings. John Nichols ~ August 14, 2008 ~ Workshop & Regular Thomas Woodfin ~ August 14, 2008 ~ Workshop & Regular 3.2Consideration, discussion, and possible action to approve meeting Minutes. July 17, 2008 ~ Workshop July 17, 2008 ~ Regular August 14, 2008 P&Z Regular Meeting Minutes Page 1 of 5 3.3Presentation, possible action, and discussion on a Preliminary Plat for Tower Point Subdivision consisting of 23 lots on 128.3 acres located at 951 William D. Fitch Parkway generally located at the northwest corner of William D. Fitch Case #08-00500153 (LB) Parkway and State Highway 6 South. 3.4Presentation, possible action, and discussion on the Oakland Ridge Phase 1 Final Plat for 39.873 acres off Jones-Butler Road and near Cain Road, adjacent to the Case #08-00500154 (LH) Las Palomas Subdivision. Commissioner Slack motioned to approve items 3.1-3.4 on the consent agenda. Commissioner Greer seconded the motion, motion passed (4-0). Regular Agenda 4.Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission action. No items were removed from the Consent Agenda. 5.Presentation, possible action, and discussion on Variance Requests to Section 8-G.2, Relation to Adjoining Street Systems, and Section 8-J.2, Block Length of the Subdivision Regulations; and presentation, possible action, and discussion on a Preliminary Plat for Graham Road Industrial Park, consisting of 1 lot on 8.973 acres generally located along Case #08-00500150 (MR) Graham Road behind the Texas A&M Research Foundation. Matt Robinson, Staff Planner, presented the preliminary plat and the variances to the adjoining street system and the block length. He recommended approval of the preliminary plat if the variances were approved. Joe Schultz, 3208 Innsbruck, stated that the property would take access onto an access easement along Graham Road. He also stated that Texas A&M would be selling, not developing the property. Commissioner Stearns and Commissioner Greer expressed concern about an industrial development being next to residential developments. Mr. Schultz stated that the City would have more control if the property was developed privately rather than developed by Texas A&M. Mr. Robinson stated that a public street, not a private drive, would have to project through the property if the variances were not approved. Commissioner Stearns motioned to deny the variances. Commissioner Greer seconded the motion, motion passed (3-1). Commissioner Bauman was in opposition. Scott Williams, representing Texas A&M, stated that Texas A&M would not be willing to put a street through the parcel. August 14, 2008 P&Z Regular Meeting Minutes Page 2 of 5 Commissioner Slack motioned to deny the preliminary plat. Commissioner Greer seconded the motion, motion passed (4-0). 6.Public hearing, presentation, possible action, and discussion on a Final Plat of Lots 1R and 2R, Block 2 of the Pooh's Park Subdivision Section One, being a replat of Lot 1, Block 2 of the Pooh's Park Subdivision Section One, consisting of 2.998 acres located at Case #08-00500103(MR) 300 Holleman Drive East. Matt Robinson, Staff Planner, presented the replat and recommended approval. Acting Chairman Bauman opened the public hearing. Chuck Ellison, 2902 Camille Drive, stated that his office is located close to the subject property. He asked that the replat be approved with the condition that there is a cross access easement along the existing Verizon driveway. Erika Bridges, Graduate Civil Engineer, stated that there are four criteria for driveway spacing; they are opposite right and left, and, adjacent right and left. The current Verizon driveway is only meeting the adjacent right requirement. By moving the driveway as shown on the replat, it would meet three out of the four criteria. The opposite right would not be in compliance. She said that the driveway would be approximately 300 feet from the Ellison firm’s driveway, which would meet the spacing requirements. Acting Chairman Bauman closed the public hearing. Lance Simms, Assistant Director, stated that the driveway would be permitted through a driveway permit and should not effect decisions made on the replat. Commissioner Greer motioned to approve the replat. Commissioner Stearns seconded the motion, motion passed (4-0). 7.Public hearing, presentation, possible action, and discussion regarding an amendment to the Comprehensive Land Use Plan from Industrial / R & D, Single Family Residential Low Density, and Floodplain & Streams to Planned Development for 120.76 acres located at 1430 Harvey Mitchell Parkway generally located opposite the intersection with Case #08-500136 (JS) Holleman Drive. Jason Schubert, Staff Planner, presented the Comprehensive Land Use Plan Amendment and recommended approval with the exception that the Floodplain & Streams area remains as designated and with the condition that the purpose statement proposed in the Staff Recommendation be incorporated into the ordinance to provide guidance in the development of the property. Acting Chairman Bauman opened the public hearing Veronica Morgan, Mitchell & Morgan, stated that the applicant would like more flexibility on the floodplain designation. She also said that she wanted to clarify that the August 14, 2008 P&Z Regular Meeting Minutes Page 3 of 5 “small-scale neighborhood commercial uses” stated in the Staff Recommendation would allow a small pantry grocery store. Commissioner Greer asked if an Environmental Impact Study had been done. Ms. Morgan stated that the Environmental Impact Study had been done. She also stated that a flood study and drainage study would be done. Acting Chairman Bauman closed the public hearing. Mr. Schubert stated that the “small-scale neighborhood commercial uses” will serve the development as well as surrounding neighborhoods. He said that the applicant will need to clarify the zoning district and uses. There was general discussion regarding the Floodplain & Streams area. Commissioner Strong said that he had concerns about connectivity and wants to encourage student living closer to campus. Commissioner Slack motioned to recommend approval of the Comprehensive Land Use Plan Amendment. Commissioner Greer seconded the motion, motioned passed (4-0). 8.Public hearing, presentation, possible action, and discussion on amendments to Chapter 12, City of College Station Code of Ordinances, Unified Development Ordinance Article 2 Development Review Bodies, Article 3 Development Procedures, Section 4.1 Establishment of Districts, Article 5 District Purpose Statements and Supplemental Standards, Article 10 Enforcement, and Section 11.2 Defined Terms as they relate to the Case creation of a Landmark Commission and Historic Preservation Overlay District. #08-00500001 (MH) Molly Hitchcock, Planning Administrator, presented the Historic Preservation Enabling Ordinance. She stated that the ordinance currently states that to be eligible for consideration the property must meet one of the criteria for historic significance. The consultant requested that the property meet two of the criteria for historic significance. Acting Chairman Bauman opened the public hearing. Jerry Cooper, 602 Bell Street, College Station, Texas; Judy Hugill, 904 Francis Drive, College Station, Texas; Mike Luther, 614 Welsh Avenue, College Station, Texas. The citizens spoke in favor of the ordinance. Mr. Cooper asked that one of the alternates to the Landmark Commission be a property owner. Acting Chairman Bauman closed the public hearing. Ms. Hitchcock stated that her concern with the alternate being a property owner is there would be a possibility that a quorum will consist of only property owners and there would not be anyone present with a technical background. August 14, 2008 P&Z Regular Meeting Minutes Page 4 of 5 There was general discussion regarding the ordinance. Commissioner Stearns motioned to recommend approval of the ordinance with the condition that two of the criteria for historical significance are met and one of the two alternates for the Landmark Commission meet the qualifications of category b and the other alternate meet the qualifications of category a, c or d. Commissioner Greer seconded the motion, motion passed (4-0). 9.Discussion and possible action on future agenda items – A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. None 10.Adjourn. Commissioner Stearns motioned to adjourn the meeting. Commissioner Greer seconded the motion, motioned passed (4-0). Meeting adjourned at 9:20 p.m. Approved: ________________________________ John Nichols, Chairman Planning and Zoning Commission Attest: _____________________________________ Brittany Caldwell, Staff Assistant Planning and Development Services August 14, 2008 P&Z Regular Meeting Minutes Page 5 of 5 FINAL PLAT FOR THE BARRACKS PH 1 (FP) 08-00500164 SCALE: ÈÍÅÎÔÍÇÉ× ÐÍÈÉ ÍÎ ÛÙÊ×É LOCATION: êÍÙÑ ìÊÛÓÊÓ× êÍÛØ å×ÉÈ Õ×Î×ÊÛÐÐà ÐÍÙÛÈ×Ø Ö××È Å×ÉÈ ÍÖ å×ÐÐÚÍÊÎ êÍÛØ ZONING: ê èÍÅÎÔÍÇÉ× APPLICANT: åÛÐÐÛÙ× ìÔÓÐÐÓÌÉ õÊ××ÎÉ ìÊÛÓÊÓ× óÎÆ×ÉÈÍÊÉ ðÈØ PROJECT MANAGER: òÛÉÍÎ éÙÔÇÚ×ÊÈ ûóùì éÈÛÖÖ ìÐÛÎÎ×Ê ÒÉÙÔÇÚ×ÊÈüÙÉÈÄÕÍÆ RECOMMENDATION: ûÌÌÊÍÆÛÐ ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê DEVELOPMENT HISTORY Annexation: Zoning: ûí ûÕÊÓÙÇÐÈÇÊÛÐ íÌ×Î ÈÍ ê èÍÅÎÔÍÇÉ× ÓÎ ïÛà Preliminary Plat: èÔ× ìÊ×ÐÓÏÓÎÛÊà ìÐÛÈ ÙÍÎÉÓÉÈÉ ÍÖ ÌÔÛÉ×É ÅÓÈÔ ÐÍÈÉ ÍÎ ÛÙÊ×É ÛÎØ ÅÛÉ ÛÌÌÊÍÆ×Ø ÛÈ ÈÔ× òÇÐà ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ Ï××ÈÓÎÕ Site Development: æÛÙÛÎÈ ÌÊ×ÆÓÍÇÉÐÃ Û ÉÓÎÕÐ× ÖÛÏÓÐà ÔÍÏ× ÛÎØ ÔÃØÊÍÌÍÎÓÙÉ ÖÛÙÓÐÓÈà COMMENTS Parkland Dedication: èÔ× ìÛÊÑÉ ê×ÙÊ×ÛÈÓÍÎ ûØÆÓÉÍÊà úÍÛÊØ Ê×ÙÍÏÏ×ÎØ×Ø Ö××É ÓÎ ÐÓ×Ç ÍÖ ÌÛÊÑÐÛÎØ Ø×ØÓÙÛÈÓÍÎ åÓÈÔ ÐÍÈÉ ÌÛÊÑ Ø×Æ×ÐÍÌÏ×ÎÈ Ö××É ÍÖ Ì×Ê ÇÎÓÈ ÛÎØ Ö××É ÓÎ ÐÓ×Ç ÍÖ ÐÛÎØ Ø×ØÓÙÛÈÓÍÎ ÍÖ Ì×Ê ÇÎÓÈ Û ÈÍÈÛÐ ÍÖ ÓÎ ÌÛÊÑÐÛÎØ Ø×ØÓÙÛÈÓÍÎ Ö××É ÓÉ ØÇ× ÖÍÊ ÈÔ× ÌÐÛÈ ÈÍ Ú× ÖÓÐ×Ø ÖÍÊ Ê×ÙÍÊØ Transportation: èÔ× ÙÍÎÉÈÊÇÙÈÓÍÎ ÍÖ Û ÏÓÎÍÊ ÙÍÐÐ×ÙÈÍÊ ÎÛÏ×Ø õ×Î×ÊÛÐ ìÛÊÑÅÛà Ú×ÕÓÎÉ ÅÓÈÔ ÈÔÓÉ ÌÐÛÈ èÍÅÎÔÍÇÉ× ÐÍÈÉ ÖÊÍÎÈÓÎÕ õ×Î×ÊÛÐ ìÛÊÑÅÛà ÅÓÐÐ ÎÍÈ ÔÛÆ× ØÊÓÆ×ÅÛà ÛÙÙ×ÉÉ ÈÍ ÓÈ ÚÇÈ ÅÓÐÐ Ê×Ù×ÓÆ× ÛÙÙ×ÉÉ ÈÔÊÍÇÕÔ Û Ê×ÛÊ ÌÇÚÐÓÙ ÛÐÐ×à ÈÔÛÈ ÔÛÉ Û ÌÛÆ×Ï×ÎÈ ÅÓØÈÔ ÍÖ Ö××È Other: û ÌÍÊÈÓÍÎ ÍÖ ÈÔ× ÌÐÛÈ ÙÍÎÉÓÉÈÉ ÍÖ ÈÔ× ÐÍÈ ï×ÊÑ×ÊéÈÊÛÅÎ éÇÚØÓÆÓÉÓÍÎ ÌÐÛÈÈ×Ø ÓÎ èÔÓÉ ÌÐÛÈ ÆÛÙÛÈ×É ÈÔÛÈ ÌÐÛÈ ÛÎØ Ê×ÙÍÊØÉ ÈÔ× ÐÍÈÉ ÊÓÕÔÈÍÖÅÛà ÛÎØ ×ÛÉ×Ï×ÎÈÉ ÛÉ Ø×ÌÓÙÈ×Ø éÍÏ× ÈÔ ÇÈÓÐÓÈà ÛÎØ ×Ð×ÙÈÊÓÙ ×ÛÉ×Ï×ÎÈÉ Å×Ê× ÛÚÛÎØÍÎ×Ø Úà ùÍÇÎÙÓÐ ÛÈ ÈÔ×ÓÊ ûÇÕÇÉÈ Ï××ÈÓÎÕ REVIEW CRITERIA Compliance with Subdivision Regulations: èÔ× ÌÐÛÈ ÓÉ ÓÎ ÙÍÎÖÍÊÏÛÎÙ× ÅÓÈÔ ÈÔ× ÛÌÌÊÍÆ×Ø ìÊ×ÐÓÏÓÎÛÊà ìÐÛÈ ÛÎØ ÙÍÏÌÐÓ×É ÅÓÈÔ ÈÔ× éÇÚØÓÆÓÉÓÍÎ ê×ÕÇÐÛÈÓÍÎÉ STAFF RECOMMENDATIONS éÈÛÖÖ Ê×ÙÍÏÏ×ÎØÉ ÛÌÌÊÍÆÛÐ ÍÖ ÈÔ× öÓÎÛÐ ìÐÛÈ SUPPORTING MATERIALS ûÌÌÐÓÙÛÈÓÍÎ ùÍÌà ÍÖ öÓÎÛÐ ìÐÛÈ ÌÊÍÆÓØ×Ø ÓÎ ÌÛÙÑ×È ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê COMPREHENSIVE PLAN AMENDMENT FOR RANDALL'S UNIVERSITY PARK LOT 3R-2 8-00500174 REQUEST: éÓÎÕÐצöÛÏÓÐà ê×ÉÓØ×ÎÈÓÛÐ ï×ØÓÇÏ ø×ÎÉ×ÓÈà ÈÍ ìÐÛÎÎ×Ø ø×Æ×ÐÍÌÏ×ÎÈ SCALE: ÛÙÊ×É LOCATION: ùÔÓÏÎ×à ôÓÐÐ êÍÛØ APPLICANT: ÷ÊÓÙ ïÛÙÔ Ø×Æ×ÐÍÌ×Ê PROJECT MANAGER: ðÓÎØÉÛà úÍÃ×Ê ûóùì é×ÎÓÍÊ ìÐÛÎÎ×Ê ÐÚÍÃ×ÊüÙÉÈÄÕÍÆ RECOMMENDATION: ûÌÌÊÍÆÛÐ ÅÓÈÔ ÈÔ× ÖÍÐÐÍÅÓÎÕ ÌÇÊÌÍÉ× ÉÈÛÈ×Ï×ÎÈ èÔÓÉ ìÐÛÎÎ×Ø ø×Æ×ÐÍÌÏ×ÎÈ ÓÉ ÓÎÈ×ÎØ×Ø ÈÍ ÌÊÍÆÓØ× ÖÍÊ ÈÔ× ÍÊØ×ÊÐà ÈÊÛÎÉÓÈÓÍÎ Ú×ÈÅ××Î Ê×ÈÛÓÐ ÛÎØ ÉÓÎÕÐ×ÖÛÏÓÐà ÇÉ×É ÛÎØ ÉÔÍÇÐØ Ú× ÇÈÓÐÓÂ×Ø ÖÍÊ ÉÓÎÕÐ×ÖÛÏÓÐà Ø×ÈÛÙÔ×Ø ÛÎØ ÍÊ ÉÓÎÕÐ×ÖÛÏÓÐÃÛÈÈÛÙÔ×Ø Ê×ÉÓØ×ÎÈÓÛÐ Ø×Æ×ÐÍÌÏ×ÎÈ ÎÍÈ ÈÍ ×ÄÙ××Ø Û ÕÊÍÉÉ Ø×ÎÉÓÈà ÍÖ ÈÍ ØÅ×ÐÐÓÎÕ ÇÎÓÈÉ Ì×Ê ÛÙÊ× ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê é×ÌÈ×ÏÚ×Ê ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê NOTIFICATIONS ûØÆ×ÊÈÓÉ×Ø ùÍÏÏÓÉÉÓÍÎ ô×ÛÊÓÎÕ øÛÈ× é×ÌÈ×ÏÚ×Ê ûØÆ×ÊÈÓÉ×Ø ùÍÇÎÙÓÐ ô×ÛÊÓÎÕ øÛÈ×É é×ÌÈ×ÏÚ×Ê èÔ× ÖÍÐÐÍÅÓÎÕ Î×ÓÕÔÚÍÊÔÍÍØ ÍÊÕÛÎÓÂÛÈÓÍÎÉ ÈÔÛÈ ÛÊ× Ê×ÕÓÉÈ×Ê×Ø ÅÓÈÔ ÈÔ× ùÓÈà ÍÖ ùÍÐÐ×Õ× éÈÛÈÓÍ뻃 î×ÓÕÔÚÍÊÔÍÍØ é×ÊÆÓÙ×É ÔÛÆ× Ê×Ù×ÓÆ×Ø Û ÙÍÇÊÈ×Éà Ð×ÈÈ×Ê ÍÖ ÎÍÈÓÖÓÙÛÈÓÍÎ ÍÖ ÈÔÓÉ ÌÇÚÐÓÙ Ô×ÛÊÓÎÕ ùÔÓÏÎ×à ôÓÐÐ ôÍÏ×ÍÅÎ×滃 ûÉÉÍÙÓÛÈÓÍÎ ùÍÎÈÛÙÈÉ ÓÎ ÉÇÌÌÍÊÈ ùÍÎÈÛÙÈÉ ÓÎ ÍÌÌÍÉÓÈÓÍÎ óÎËÇÓÊà ÙÍÎÈÛÙÈÉ ADJACENT LAND USES DirectionComprehensive PlanZoningLand Use éÓÎÕÐ× öÛÏÓÐà North ê×ÉÓØ×ÎÈÓÛÐ ï×ØÓÇÏ ê éÓÎÕÐ× öÛÏÓÐà ìÛÊÑ ø×ÎÉÓÈà ù õ×Î×ÊÛÐ ùÍÏÏ×ÊÙÓÛÐ South ê×ÈÛÓÐ ê×ÕÓÍÎÛÐ ùÍÏÏ×ÊÙÓÛÐûÐÚ×ÊÈÉÍÎÉ East ê×ÉÓØ×ÎÈÓÛÐ éÈÊ××È î ûùÔÓÏÎ×à ôÓÐÐ øÊÓÆ× ê×Ø×Æ×ÐÍÌÏ×ÎÈ ÛÎØ ê øÇÌÐ×Ä×É ÛÎØ éÓÎÕÐ× West ùÓÈà ÍÖ úÊÃÛÎ ùÓÈà ÍÖ úÊÃÛÎ öÛÏÓÐà úÊÃÛÎ DEVELOPMENT HISTORY Annexation: ÛÎØ Zoning: ê ÉÓÎÙ× ÛÎÎ×ÄÛÈÓÍÎ Final Plat: Ê×ÌÐÛÈÈ×Ø ÓÎ ÛÉ ðÍÈ ê ÍÖ êÛÎØÛÐÐªÉ çÎÓÆ×ÊÉÓÈà ìÛÊÑ éÇÚØÓÆÓÉÓÍÎ Site development: æÛÙÛÎÈ REVIEW CRITERIA Changed or changing conditions in the subject area or the City: èÔÓÉ ÓÈ×Ï 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MATERIALS ûÌÌÐÓÙÛÈÓÍÎ ìÐÛÎÎÓÎÕ âÍÎÓÎÕ ùÍÏÏÓÉÉÓÍÎ ìÛÕ× ÍÖ é×ÌÈ×ÏÚ×Ê ïïðï Ì»¨¿ ߪ»²«»ô ÐÑ Þ±¨ ççêð ݱ´´»¹» ͬ¿¬·±²ô Ì»¨¿ ééèìî и±²» çéçòéêìòíëéð ñ Ú¿¨ çéçòéêìòíìçê ÓÛÓÑÎßÒÜËÓ DATE: 20 August 2008 TO:Planning & Zoning Commission Members FROM:Lance Simms, Assistant Director SUBJECT: Annexation Recommendation Agenda Item: Public hearing, presentation, possible action and discussion on a recommendation to City Council regarding the proposed annexation of four areas in the City’s extraterritorial jurisdiction under the exempt status. Action Requested: The Commission will be asked to make a recommendation to the City Council concerning areas to be included in the exempt annexation. Background & Summary: In June of this year, the City Council instructed staff to begin the planning process for areas that could be annexed using the three year process and the exempt process. Since that time, staff has met on two occasions to discuss areas that could potentially be annexed in both scenarios. The next step in the annexation process is to present staff’s findings and recommendation to the Planning & Zoning Commission. In summary, staff is recommending that we move forward with the annexation of four areas (totaling 1,042 acres) via the exempt process now and delay the three year annexation process until the land use portion of the updated comprehensive plan is developed further and a better fiscal impact model is available. Finally, should your schedule permit, Chapter 10 in the APA publication “A Guide to Urban Planning in Texas Communities” provides an excellent overview of annexation and I encourage you to review that information prior to our discussion on Thursday. Attachments 1.Recent Annexation History 2.Annexation Map 3.Proposed Annexation Timeline 4.Annexation Impacts – Summary Report RECENT ANNEXATION HISTORY 1994 Annexation policy driven by electric CCNs—utility service (electric and service basins for 2 waste water Treatment plants) 1995 and 1996 1994 annexation plan completed Approximately 5,225 acres annexed December 1999 Annexation plan adopted (as required by new State law) – it stated that the City of College Station has no areas identified for annexation. It also stated that the City may annex properties that are exempt from the annexation plan process. April 2001 Annexation feasibility study presented to Council (part of Council Strategic Plan) Council gave direction to move ahead with Priority 1 areas (exempt areas—general), which later became know as the “2002 annexation” October 2002 2002 annexation complete (4,200 acres) March 2003 Utility extension policy formalized as part of the on-going annexation strategy November 2004 Annexation petition in F&B area granted (6.843 acres) February 2006 Change in ETJ utility extension policy—previously land owners that wanted city utilities had to request annexation (exceptions could be granted). Generally, the time and cost involved in permitting private sewage facilities, developing them, and providing continuous maintenance for dense ETJ developments are prohibitive. With sewer CCNs, the City is able to provide public services that will allow for denser development with waste water facilities to city standards. The only way to ensure that the quality of development that can occur with this service is to all city standards (infrastructure construction, fire code, building code, park provision, etc.) is to annex. As the City is responsible for planning and development of these utilities, and as we do not have land use controls in the county, it lends to a more aggressive annexation policy to bring these properties in and control the land use (“therein established an annexation policy and program to incorporate affected areas in a manner that sufficiently addresses planning and development issues for the extended utility systems”). June 2006 Council stated in a workshop session that they wanted to pursue annexation through exempt areas and through a 3-year annexation plan 1 December 2006 Staff presented four areas (totaling 3,411 acres) to Council for possible annexation through the exempt status. Council encouraged staff to move forward with the annexation process and asked staff to increase the size of annexation area 4 and add another area (annexation area 5). February 2007 Staff presented Fiscal Impact Analysis for five annexation areas as instructed by Council. Council received the information and encouraged staff to move forward with the annexation process. August 2007 Workshop Session: Staff presented preliminary thoughts on areas that could be included in a 3-year annexation plan Regular Session: Council adopted an ordinance authorizing the preparation of an annexation service plan and establishing two annexation public hearings (16 and 19 November 2007). However, HB 1472 (see below) caused a delay in the annexation process and the two public hearings did not take place in November as originally scheduled. September 2007 Staff presented Council with information regarding the 3-year annexation plan. Staff also made Council aware of a new State Law (HB 1472) that requires Cities to offer a development agreement in lieu of annexation when the property is appraised as agricultural. Council instructed Staff to give property owners 45 days to respond to annexation development agreement offers. November 2007 Council approved 29 annexation development agreements representing approximately 3,400 acres of the original 6,700 plus acres scheduled for annexation. January 2008 Council approved an ordinance authorizing the preparation of an annexation service plan and establishing two annexation public hearings (24 & 29 January 2008) for six areas. The sixth area (Kyle View Estates) was added at the request of the developer. February 2008 Council approved an ordinance annexing four of the six annexation areas (annexation area five was removed). Council also asked staff to reduce the size of annexation area four. March 2008 Council approved the annexation of modified area four (as directed by Council in their February meeting) June 2008 Workshop Session: Staff presented a general overview of the three year annexation plan process and presented a map showing areas that could potentially be considered as part of a three year annexation plan. Council indicated that they would like to pursue annexation through the three year process and the exempt process, indicating a desire to use the exempt process to annex properties not annexed earlier in the year. 2 2009 Exempt Annexation Process Timeline Ordinance directing preparation of Service Plan and establishing Public 43.065 Hearing dates (9 October 2008) Prepare Service Plan, prior to publication of Notice for Public Hearings (Service Plan must be available for public 43.056j inspection at Public Hearings) Notice for Public Hearings th 1.Publish notice in newspaper 20day (21 November) to 43.063(c) th 10 day (28 November) before hearings – will publish one notice for both hearings on 24 November. thth 2.Post on website 20 day to 10 day before (same as above); 43.063(c) 3. Provide written notice before 30 days prior to (no later than st 9 November) date of 1 hearing to: a.Each property owner 43.062 b.Each public entity c.Each private entity that provides service to area(s) d.CSISD e.Certified Mail Notice to railroads serving areas st Public Hearing – 9 December (Special Council Meeting) 43.063a 1 nd 2 Public Hearing – 11 December (Regular Council Meeting) (Both hearings shall be conducted no sooner than 20 days or later than 40 days before Council considers annexation Ordinance) Council may approve annexation ordinance at their regular meeting on 8 January 2009 with a 30 day effective date (7 February 2009) Annexation Impacts Summary Report 20 August 2008 Table of Contents Page Area Descriptions................................................................................................................1 Reasons to Consider Annexation.........................................................................................2 Immediate Impacts Police Services.........................................................................................................3 Fire Services (Including EMS, Code Enforcement and Fire Prevention) ................................................................................................3 Solid Waste Collection............................................................................................3 Public Works............................................................................................................4 Building Permits and Inspections............................................................................4 Fiscal Impact Analysis.........................................................................................................5 Summary by Annexation Area.............................................................................................7 Revenue Summary...............................................................................................................8 Methodology for Revenue Calculations..............................................................................9 Appendix A – Service Standard Collection of Annual Public Costs Area 1.....................................................................................................................10 Area 2.....................................................................................................................11 Area 3.....................................................................................................................12 Area 4.....................................................................................................................13 Annexation Cost Considerations Summary Report There are many reasons a city considers annexation. These include securing tax base, providing for utility planning, ensuring good land use and thoroughfare planning, providing for safe building construction as well as providing room for future population growth. As areas on the periphery of a city begin to develop and use city services it is also important to consider bringing them into the city limits. Historically annexation has been a very important factor in sustaining the population growth of Texas cities. Annexation is a growth strategy and has been a critical one for Texas cities in the past. Recent legislative changes have made annexation more difficult and there are many considerations in using this strategy in any community. A critical part of any annexation consideration is the anticipated impact caused on service delivery, including the immediate "day after" services and the ultimate costs and revenues expected upon full build-out. This report is intended to present all of these cost considerations. There are four areas being considered for possible annexation under the exempt status at this time. A map of the proposed annexation areas is included as Exhibit B. A general description of each area is provided below: Area #1 is generally located at the intersection of Rock Prairie Road West and Jones- Butler Road. This area contains 17 parcels and 1,101 acres. There are approximately 575 residential units located in this area, all of which are manufactured homes. The estimated population of Area #1 is 1,535. There is less than one mile of public roadway in this area. Area #2 is generally located on the east side of FM 2154 south of the Wellborn community. This area contains 46 parcels, 192 acres, and 43 single-family homes. The estimated population of Area #2 is 125. There is less than one mile of public roadway in this area. Area #3 is a 50 acre parcel generally located south of Greens Prairie Trail. This area is vacant and contains no public roadway. Area #4 contains seven parcels and 584 acres. It is generally located on the east side of State Highway 6 South at its intersection with Peach Creek Cut-Off Road. There are no residential units or public roadways in this area. 1 Annexation Considerations In order to provide for a stable tax base, enable land use and thoroughfare planning, assure orderly growth, and provide for safe building construction, all areas should be considered for annexation. Additionally, Area #1 is located in the City’s Certificate of Convenience and Necessity (CCN) for water and we currently provide water service. Area #2 will ensure that the City is able to control a portion of the FM 2154 corridor as the majority of the frontage within this area is undeveloped. Since the property in Area #2 is largely vacant, annexing this area will also secure room for future growth. Area #3 is currently vacant and located between the city limits and a 55 acre tract that is subject to the terms of an annexation development agreement. Area #4 provides control of a portion of State Highway 6 South, a major City gateway and it is also a prime location for future commercial development activity. The City also holds the CCN for water service in Area #4 and we currently provide water service to this area. Areas #2 and #3 are totally within the Wellborn Special Utility District's service area and served by Wellborn Special Utility District. Electrical power for all areas identified for annexation is provided by Bryan Texas Utilities (BTU). Chapter 43 of the Texas Local Government Code allows Cities to annex up to ten percent of its size in any given year. This amount is allowed to be accrued and can accumulate for up to three years. Currently, College Station may annex up to 3,174 acres. The total acreage under consideration as part of this proposal is approximately 1,042 acres. 2 Immediate Impacts of Annexation The first cost consideration involves those services that are provided immediately upon annexation. These include police services, fire services, emergency medical services, code enforcement, solid waste collection, public R.O.W. maintenance, utility maintenance (as applicable) and building permitting and inspections. The Departments responsible for these services have provided information to assess the potential impact of annexing the areas under consideration. The following is a summary of the initial impacts by Department: Police Services The areas proposed for annexation should not have an adverse impact on the Police Department's ability to provide services. The land uses as proposed, do not create a need for more officers at this time. There is a possibility that beats will have to be restructured to adequately distribute the additional workload. The Police Department will monitor and address issues as the areas proposed for annexation are built out and a larger demand for emergency services is necessary . Fire Services Annexation of all areas will have a significant impact on the Fire Department’s service levels. As with any potential annexation there will be impacts on the Fire Department’s ability to deliver services within designated drive times. As a result of these annexation processes there will also be a significant need to add additional resources to the fire department to meet the service demands. A new fire station that houses staffing for one fire engine and one ambulance will need to be built on the west end of Greens Prairie near the Royder Ridge Drive intersection in the near future three to five years and an additional fire station that houses staffing for one fire engine and one ambulance may need to be built on the east side of SH 6 in the Peach Creek area depending on continued growth in the next five to seven year time frame. The purchase of a minimum of one 2,500 gallon water tanker and one grass firefighting truck will be needed to protect off- road areas and areas not covered by fire hydrants. The College Station Fire Department will continue to work with the Brazos County Volunteer Fire Departments through existing mutual aid agreements to protect these response areas as growth occurs. It is important to note that the annexation of these areas may negatively impact the City’s next ISO evaluation. Solid Waste Collection Most of the exempt annexation proposal areas can be absorbed by the Sanitation Division without additional personnel or collection equipment. Annexation area #1 represents the most densely populated area of the proposed annexation and consists of three manufactured home parks. This area will require an initial cost outlay for additional residential containers. The total cost for the proposed annexation is $30,000 for additional containers and $40,000 recurring operation & maintenance collection cost, all of which would be offset by the sanitation fee revenue increase from the additional customers. 3 Currently, these areas are being serviced by several different private waste service providers. Per state law, existing contracted services may continue to be provided by the company for a period of two years after the effective annexation date. Public Works - Road mowing and maintenance Annual maintenance costs are approximately $7,500 per mile annually. Therefore, the total annual cost for ROW mowing and maintenance is estimated to be less than $15,000. Building Permits and Inspections Individually, the areas under consideration should not have an adverse impact on current service levels. Collectively, there will be a slight impact on current performance levels depending on the rate of development. Once the annexed areas begin to develop, service levels may have to be adjusted to reflect the additional workload unless personnel are added. Planning The proposed exempt annexations areas will have a slight adverse impact on current service levels. The Planning and Development Services Department currently services this property by way of administration of Article 8. Subdivision Design and Improvements of the CCSUDO. ITY OF OLLEGETATIONNIFIEDEVELOPMENT RDINANCE While there would be no expansion of platting authority with the addition of Area #1, the ETJ (and therefore platting authority) will expand for all other areas. For newly annexed territory, planning and development services will be provided immediately upon annexation. Depending on the on the rate of development, there will be a slight to moderate impact on current performance levels. Once annexed areas begin to develop, service levels may have to be adjusted to reflect the additional workload unless there is additional personnel. 4 Fiscal Impact Analysis Short-Term Fiscal Impact The current appraised value of the property contained in all four areas is $29,360,370. Based on the current City of College Station tax rate of 43.94 cents per $100 of valuation, the City could expect to receive annual property tax revenues of $129,009. If these areas are annexed after 1 January 2009, they City would begin receiving property tax revenues in 2010. A summary of each annexation area is provided below: AreaAppraised Value Estimated Annual Tax Revenue 1$8,509,080$37,389 2$12,091,540$53,130 3$423,500$1,861 4$8,336,250$36,629 Tota$29,360,370$129,009 l Full Build-Out Scenario The fiscal impact analysis used here is a tool that estimates the annual costs and revenues that the City will incur once the identified property is fully developed. This information is provided to help project the need for municipal services, to monitor the costs of land use decisions, and to give officials information for making growth and planning decisions. 1 For this analysis the widely accepted Service Standard Method was used. This analysis should be treated as an estimate based upon the best data available. In addition, it is important for decision-makers using this information to understand the assumptions upon which it is based. 1.In this model it is assumed that the current level of municipal services in College Station will be maintained in newly annexed areas. 2.This analysis provides estimates for these areas once they are fully developed. Some of these areas may not develop for 20+ years. The costs / benefits in the interim will vary, but typically costs to the City are higher until the areas fully develop. 1 - More information on this method is available in The Fiscal Impact Handbook by Robert Burchell & Davide Listokin. 5 3.All costs and revenues are in current dollars based on current budget data. 4.The model is based on existing tax and utility rates that may change over time. Future changes to the land use plan may also change future fiscal impacts. Demands and Costs The analysis begins by using future land use assumptions, based on development in accordance with the City's adopted Land Use Plan, to estimate the population for each annexation area. Using existing development as a model, the average number of dwelling units for residential areas is calculated. Census data for persons per household are used to calculate the population. Existing service levels for the City are then used to calculate the demand for City services in the annexation areas. An equal level of service is applied to the annexation area to yield the demand for services. Costs per year for the demanded services are calculated using cost ratios to compensate for the varied nature of service provided by different departments. This results in a cost per year to provide the existing level of service to the annexation areas. Revenues Revenues are calculated for property taxes, sales taxes, and utility fees. Estimates are based on current revenues from the existing City applied to the projected development in the annexation areas. Conclusions The following tables summarize the results of the fiscal impact analysis. Area #1 and Area #2 have the greatest potential for positive revenues. Conversely, Area #3 and Area #4 have the highest overall cost. This model does not reflect the possibility of recovering some costs through impact fee lines. Overall the results show that there would be net annual revenues to the City of $10,740 once these areas are fully developed. It should be noted that future changes in the Land Use Plan or development patterns will affect these projections. 6 Summary of Fiscal Impact Analysis by Area Area 1 Costs $1,148,582 Property Tax Revenues $821,615 Sales Tax Revenues $222,680 Utility Revenues $186,624 Total $82,337 Area 2 Costs $79,569 Property Tax Revenues $66,946 Sales tax Revenues $38,790 Utility Revenues $15,206 Total $41,373 Area 3 Costs $20,796 Property Tax Revenues $7,607 Sales tax Revenues $4,408 Utility Revenues $1,728 Total -$7,053 Area 4 Costs $612,348 Property Tax Revenues $222,139 Sales tax Revenues $128,714 Utility Revenues $155,578 Total -$105,917 7 Summary of Revenues at Build-out Property Tax Revenue – Area 1 $821,615 Property Tax Revenue – Area 2 $66,946 Property Tax Revenue – Area 3 $7,607 Property Tax Revenue – Area 4 $222,139 Total Property Tax Revenues $1,118,307 Sales Tax Revenue – Area 1 $222,680 Sales Tax Revenue – Area 2 $38,790 Sales Tax Revenue – Area 3 $4,408 Sales Tax Revenue – Area 4 $128,714 Total Sales Tax Revenues $394,592 Utility Revenues – Area 1 $186,624 Utility Revenues – Area 2 $15,206 Utility Revenues – Area 3 $1,728 Utility Revenues – Area 4 $155,578 Total Utility Revenues $359,136 Total Revenues $1,872,035 Total Costs $1,861,295 Total Annual Fiscal Impact $10,740 Note: Potential miscellaneous revenues (not included in the above) constitute a one time positive impact of $1,155,420 over the life of the development. 8 Methodology for Revenue Calculations Property Tax $173,135 value is based on average provided by Brazos County Appraisal District and current city property tax rate (43.94 cents per $100 of valuation). Retails Sales Tax Per capital retail sales tax was calculated based on a per person sales tax rate collection of $190 annually. This average was obtained by taking a ten year average of annual sales tax revenue collected by the City and dividing it by the estimated population. The existing population of the proposed annexed area was subtracted from the full build out estimated population, and multiplied by the estimated annual sales tax collection per resident. (Annual Sales Tax Collection / Annual Population Estimate) = Annual Sales Tax Collected per Person [(Future Population - Existing Population) x Annual Sales Tax Collected per Person = Retail Sales Tax The $190 is likely a conservative estimate of actual per person sales tax collections. Utility Revenue Water - Of the four proposed annexation areas, two (areas 2 and 3) will be served by a special utility district (SUD). In areas 1 and 4, water revenues were calculated by multiplying the anticipated number of residential units in each area by $30.00/month (staff estimate of an average water bill). Sanitation - All areas in the proposed annexation areas will have City sanitation services. Revenues were calculated by multiplying the residential rate ($14.40) by the anticipated number of residential units in each area. Other Utilities - The proposed annexation areas are located in the service area of BTU, therefore, electricity will not be provided by College Station Utilities. For the purposes of this model, it is assumed that wastewater service will be provided by private treatment systems or existing facilities Miscellaneous Revenues Single family units were calculated based upon a standardized Building Permit Fee Schedule. An additional $100 is added per unit to represent miscellaneous permit fees such as electrical, mechanical, and plumbing. All inputs are based upon average calculated values. 9