HomeMy WebLinkAboutMinutes and Treasurer's Report Minutes
Memorial for all Veterans of the Brazos Valley, Inc.
Wednesday, March 10, 2010 12:OOpm
Celia Goode Haddock Executive Board Room
Arts Center
2275 Dartmouth Street
College Station, Texas 77840
1. Roll Call — 12:07pm — Mike Newman called the meeting to order. Attending the meeting are the following
members:
Bill Adams Steve Beachy
Brian Hilton Jim Singleton
Amy Zaragoza Anne Boykin
Marco Cisneros Jerry Fox
David Sahm Mike Newman
Ron Silvia Travis Small
Russell Bradley Chip Dawson
Fain McDougal John Velasquez
2. Approval of Minutes — A motion was made by Marco Cisneros and seconded by Russell Bradley to
approve the minutes for the February meeting. The motion was unanimously approved.
3. Reports of Officers:
a. President's Report — Mr. Newman mentioned that Irma Cauley was elected into office. He
thanked Jerry Fox for helping Randy House with the money transfer from the Korean Sponsors for
the Korean War Memorial. He mentioned that Brian Hilton is updating the current goals. He has
asked Mike Beal to help with the verbiage on the By -Laws, and George McCoy to add some
verbiage for the annual audits. He asked that there be a review every year, and that there be a full
audit every three years. Steve Beachy informed the Board that the City of College Station requires
that the Board have a full audit every year to receive funding from the city. Ron Silvia said that
every organization that receives funding from the city will have to have a yearly audit. David Sahm
inquired about the cost of a full audit. The cost of a full audit would cost the organization
$3,350.00.
b. Vice President's Report — No report at this time.
c. Treasurer's Report — Brian Hilton went over the Treasurer's Report with the Board. He described
all of the monthly transactions that occurred during the previous month.
I. Approval of Treasurer's Report (February) — A motion was made by Chip Dawson and
seconded by Steve Beachy to approve the Treasurer's Report. The motion was
unanimously approved.
d. Secretary's Report — No report at this time.
4. Committee Chair Reports:
Design Committee — Steve Beachy said that a group went to the J.Payne Lara studio
this past week, and that the model was very well made. Mr. Lara is planning on
taking the model to Lubbock this week to get it casted. It will be casted in bronze.
Mr. Beachy described the process that it will be going through to complete it. He
passed around an estimate of what it would cost to order a small version of the
statue. Mr. McDougal said that there will be a limited number of the statues made.
Travis Small mentioned that it might be a good idea to order accordingly to what
the Board members might want to order, and then order a few extra to sell to
others. Jim Singleton said that it might be a good idea to eventually get a display
somewhere for all of the smaller statues. Mr. Singleton asked the Board where a
good place might be to display all of the statues. Mr. Beachy said that once the full
scale statue is placed out at the Memorial that they smaller versions will sell
quickly. Mr. Newman said that he would think it would be a good idea to order
twenty of them, and thinks that the Board would be able to sell all twenty of them.
Mr. Singleton said that the Board should speak with Mr. Lara about making all of
the smaller versions of each memorial be made the same size. David Sahm said that
the display might be one that moves from one place to another for display. Mr.
Beachy asked to approve the $10,000.00 for the second part of the statue to be
funded. A motion was made by Steve Beachy and seconded by Ron Silvia to approve
the $10,000.00 paid to J. Payne Lara for the second part of the statue. The motion
was unanimously approved.
A motion was made by Steve Beachy and seconded by Marco Cisneros to approve
ordering twenty of the smaller version of the statue and not to exceed $18,000.00
and that the distribution and pricing of these statues will be controlled by the
Board. The motion was unanimously approved.
A motion was made by Russell Bradley and seconded by Steve Beachy to fund the
start of the second statue by J. Payne Lara for $10,000.00. The motion was
unanimously approved.
II. Membership Committee — No report at this time.
II. History Committee — Anne Boykin said that she has not heard from an exact
shipping date from Pannier Graphics. Mr. Beachy asked the Board Members to help
with the assembly of the interpretive panels when they arrive from Pannier
Graphics. Ms. Boykin is going to be sending out a press release with the new board
members names. She mentioned that the American GI open house will be held
March 19 -20, 2010.
III. Special Event Committee — Steve Beachy said that it might be a good idea to have
an open house on the trail once all of the interpretive panels are in place. He said
that it would be good to have representatives from the City of Bryan and College
Station, Brazos County, a representative from the Texas Department of Parks &
Wildlife. He mentioned that March 27, 2010 might be a good idea. The Korean
Memorial groundbreaking would be held on June 25, 2010. The American
Revolution Memorial dedication would be held on July 1, 2010. The Texas
Independence Memorial dedication would be held on October 1, 2010. The Korean
Memorial dedication would be held on November 11, 2010. Mr. Beachy said that
Randy House has mentioned that Mr. PakSun will try to attend the dedication of the
Korean Memorial site. Mr. Beachy said that the above dates are open for
discussion.
IV. Development Committee — Fain McDougal said that he spoke with a possible donor
recently, and believes that she will consider one of the memorial sites. He said that
Emil Ogden might be another possible donor for one of the memorial sites. He said
that he feels that once one of the statues and interpretive panels are up, then more
individuals would be more likely to decide to do a sponsorship of a war memorial
site. Mr. McDougal thanked Anne Boykin and Chip Dawson for their hours of
endless work on the interpretive panels.
5. Old and Unfinished Business — Marco Cisneros asked if the By -Laws need to be brought back to the April
meeting. Mike Newman said that they will be completed before the next meeting.
6. New Business — None to report at this time.
7. Good and Welfare — David Sahm said that he will be leaving for a work assignment at the United Arab
Emirate. Mr. Sahm said that it would be good to take this information to the Noon's Lion Club after the
interpretive panels are in place to help with sponsorship.
8. Adjourn — The meeting was adjourned at 1:10pm.
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