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Home My WebLink About01/06/2005 - Agenda Packet - Planning & Zoning Commission•'ILE COPY ,,, CITY OF COLLEGE STATION Planning cr Development Sesvices AGENDA Workshop Meeting Planning and Zoning Commission Thursday, January 6, 2005, at 5:00 p.m. Administrative Conference Room, City Hall 1101 Texas Avenue College Station, Texas 1. Consideration of Absence Request. Bill Davis 2. Presentation, discussion, and possible action concerning Planning and Zoning Commission Rules and Procedures. (TF~ 3. Discussion and possible action concerning Draft Preliminary list for Planning and Zoning Commission Plan of Work. QD) 4. Discussion and possible action on future agenda items - A Planning and Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 5. Adjourn GonsLtaaon ~it_h Attorney {Gov't ~ de S.-:.lion 1071 • posn:ble a~-uon The Planning and Zoning Commission may seek advice from its attorney regarding a pending and contemplated litigation subject or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in pubfic. If litigation or attorney-client privileged information issues arise as to the posted subject matter of this Planning and Zoning Commission meeting, an executive session will be held. This building is wheelchair accessible. Handicapped parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call 979-764-3517 or (I'DD) 1-800-735- 2989. Agendas posted on Internet Website and Cable Access Channel 19 P&Z Workshop Agenda January 6, 2005 Pageiofi City of ~'ollege Station Absence Request Form Far Elected and Appointed Officers ~c`ltne: i Lc. I ,~(J l S Request Submitted on: ~~~ ~~~ d y I will not be in attendance at the meeting of: ~f'1/1 lQ c~ O~~ for the reason(s) specified: (Date) C ~~ ~ ~ _ ~ -a--- <~~~ c~ (Signature) • Thts request shall be submitted to the Secretary of the Board one-weep t r t p ~O O meeting date. Workshop Agenda 1 Planning and Zoning Commission Rules of Procedure ;.Lisa Lindgren.:- P8Z rules of procedure 1 doc Page 1 CITY OF COLLEGE STATION Planing c~ DeYeG~pmen! S~riiaei City of College Station • Planning 8k Zoning Commission Rules of Procedure DRAFT • DECEMBER 2004 Revised Article 1 -Authority 1.1 Section 2.2.C.4 of the City of College Station Unified Development Ordinance authorizes the Planning and Zoning Commission to adopt its own rules of procedure. Article 2 -Purpose and Powers and Duties 2.1 Purpose The purpose of the Commission is to exercise the powers authorized by the College Station City Council under the City of College Station Code of Ordinances and applicable state statutes regarding planning, zoning and related matters. 2.2 Powers and Duties The Planning and Zoning Commission shall have the powers and duties authorized in Article 2 of the Unified Development Ordinance and Chapter 9 of the City of College Station Code of Ordinances, and any other applicable ordinances or laws and to make recommendations in implementing the Comprehensive Plan, and establish subcommittees of the Planning and Zoning Commission, A. Plan of Work The Planning & Zoning Commission may adopt a Plan of Work. The Plan of Work should consider future tasks for a prescribed period and be updated and revised as necessary in sync with the City Council's Strategic Planning process. Upon presentation of a draft Plan of Work by the Commission in a joint meeting the City Council and the Planning & Zoning Commission, the Commission may adopt the Plan by majority vote of the members present. B. Survey and Report The Commission may conduct an annual survey of residents of the City of College Station to assess needs and desires relevant to purpose of the Commission and report such findings to the City Council. .. ,Lisa Lindgren. P8Z rules of rocedure 1.doc Pa a 4 DRAFT -Rules of Procedure Page 4 of 4 4.8 Staff The Administrator shall provide staff, as needed, to the Planning and Zoning Commission. 4.9 City Attorney The City Attorney is the legal advisor of and attorney for the City and all offices and departments. The Administrator shall consult and cooperate with the City Attorney on legal issues pertaining to planning, zoning and related matters. The City Attorney or his/her designee shall attend all Planning and Zoning meetings. Article 5 -Continuing Education 5.1 Continuing Education As citizen volunteers appointed to the Planning & Zoning Commission, Commissioners are encouraged to attend training and continuing education opportunities, as provided by the City of College Station, the Texas Chapter of the American Planning Association, or other professional organization where Continuing Education Units (CEUs) may be obtained. Article 6 -Amendments 6.1 Amendments The Commission may amend the Rules of Procedure at its discretion by a majority vote of the Commission. 6.2 Conflict In the case of any conflict between any Ordinance or applicable law and these Rules, the Ordinance or applicable shall take precedence. PASSED, ADOPTED and APPROVED this day of , 2004. APPROVED: Chair Planning & Zoning Commission ATTEST: Connie Hooks, City Secretary :.Lisa Lindgren - P&Z rules of.~rocedure 1.doc ::::::.. .:::::.... .::::.:....:.:.: .:..:.... :..::..:. ....::::. ....::.:. . Page 3 DRAFT -Rules of Procedure Page 3 of 4 4.3 Absences In accordance with Ordinance No. 2406, commissioners shall submit an absence notification to the staff liaison. 4.4 Conflict-of-Interest The conflict of interest laws prevent a member from voting on items that directly financially impact a member. A member is encouraged to contact the Administrator and/or the City Attorney Representative of a potential conflict before the Planning and Zoning meeting that will consider the item. 4.5 Order of Business The order of business shall generally be conducted as follows: Workshot~ Meeting Discussion of consent and regular agenda items. Discussion of minor plats. (as necessary) Items Discussion of recent City Council actions. (as necessary) Discussion and possible action of future agenda items - Adjourn ~egSilar Meeting Hear Citizens Absence Requests (as necessary) Recognition of Affidavits for Conflict-of-Interest Consent Agenda Items Regular Agenda -Although not all items are identified for public hearing the Commission may allow the applicant to address the Commission and entertain any questions the Commission may have. Items Discussion and possible action on future agenda items Adjourn 4.6 Rules of Order The Commission shall adopt Robert's Rules of Order for the conduct of its meetings. 4.7 Minutes The Planning and Zoning Commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or, if absent or failing to vote, Indicating that fact and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Administrator and shall be a public record. A. Minutes shall be signed by the Chairman after the Commission approves them. :.:...:..::.::::...:.:...:.:.:..:..:...:....:..:..:.::.:.::...:..::..:...:..:::.::..:..:.: .,..:.::....:::...:::::.::::.. ,:.:..::::::.::.::..::::::::..:.::..::::::.....:.::.::.:...:.....:...........::::..:.......:.:.:.::.:......: ,.: ,.....:..:. ,. ,... ,:....::......:.....:....:...................::... Gsa Lindgren -. P&Z rules, of procedure.l doc...::::. :::...~ ..::.:.:. ......:.......... .:..:::.. .:::.... :.: ,..... ..:. ,. Pa a 2? DRAFT -Rules of Procedure Page 2 of 4 Article 3 -Organization and Officers 3.1 Appointment The Planning and Zoning Commission shall consist of those members appointed by the City Council in accordance with the UDO to Places 1-7. Appointments are made at times as determined by the City Council. Upon taking the Official Oath of Office given by the City Secretary or designee, the Commissioner shall attend meetings in an official capacity. A. A Chairperson shall be appointed annually by the City Council. B. A Vice-Chair shall be selected by the Chairperson as necessary to fulfill the duties of the Chair. 3.2 Membership and Terms A. Terms Terms of members of the Planning and Zoning Commission shall be as provided in the Unified Development Ordinance Commissioners with expiring terms seeking reappointment must formally reapply in writing for consideration. B. Term Limits Terms of office shall be as provided in the Unified Development Ordinance. C. vacancies Vacancies shall be filled as provided in the Unified Development Ordinance. Article 4 -Meetings and Procedures 4.1 Meetings Members of the Planning and Zoning Commission shall meet tw[ce monthly on the first and third Thursdays. Unless otherwise posted, Workshop meetings will be normally held in the City Hali Administrative Conference Room at 6:00 p.m. and Regular meetings will be normally held in the City Hall Council Chambers at 7:00 p.m. All meetings of the Commission where a quorum is present shall be open to the public. Special meetings or workshops of the Commission may be called by the Chair or upon request of a majorityof the Commission to the Chair. 4.2 Quorum A quorum is a majority of the number of members of the Commission. Four (4) members shall constitute a quorum for the transaction of any business. Any recommendation advanced to the City Council without a majority of positive votes from those members present shall be deemed a negative report. No business shall be conducted or action taken without a quorum of the Commission present. Workshop Agenda 2 Planning and Zoning Commission Plan of Work ~ Planning & Zoning Commission Preliminary List for Draft 2004-2005 Plan of Work Ordinance/ Staff initiated • Subdivision Regulations (P&Z member be involved with process) • UDO update quarterly • Hike and Bike Trails Plan Revision • Greenways Plan Revision • Parks and Recreation Plan Revision Exploratory/ Board Initiated • Develop Tree Ordinance • Financing -Public Financing in advance of development • Develop Fencing Standards • Drainage - "Zero Rise Rule" • Create and Approve "Rules of Procedure or Bylaws • Revise Citizen Survey for Planning guidance Learning /Information • Cluster Development • Development 101 Workshop • Fire Flow Overview • Transportation Plan -College Station and County interface • HOA City interface -Update Communication /Engagement • Meeting with City Council -Guidance and Review • Joint meeting with City of Bryan Planning & Zoning • Joint meeting with Brazos County Planning Offices