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Home My WebLink About09/12/2006 - Agenda Packet - Planning & Zoning Commission~ITY OF COLLEGE STATION Planning d' Develapmrnt Sesviccs AGENDA Special Workshop Meeting Planning and Zoning Commission Tuesday, September 12, 2006, at 12 Noon Council Chambers, College Station City Hall 1101 Texas Avenue College Station, Texas Presentation, discussion and possible action regarding the Planning and Zoning Commission's Plan of Work which includes consideration of future tasks in coordination with the City Council's strategic planning process. 2. Presentation, discussion and possible action regarding the Planning and Zoning Commission's Rules of Procedure. Notice is hereby given that a Special Workshop Meeting of the College Station Planning and Zoning Commission and College Station City Council, College Station, Texas will be held on the Tuesday, September 12, 2006, at 12:00 Noon at the City Hall Council Chambers, 1101 Texas Avenue, College Station, Texas. The following subjects will be discussed, to wit: See Agenda. Posted this the day of August, 2006, at L Connie Hooks, City Secretary I, the undersigned, do hereby certify that the above Notice of the Special Meeting of the Planning and Zoning Commission and College Station City Council of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas, and the City's website, www.cstx.aov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on August _, 2006, at and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of , 2006. CITY OF COLLEGE STATION, TEXAS Subscribed and sworn to before me on this the • By, day of Notary Public- Brazos County, Texas My commission expires: 2006. This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive service must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Council meetings are broadcast live on Cable Access Channel 19. CITY OF COLLEGE STATION, TEXAS By ~` • CITY OF COLLEGE STATION Planning d' Developmrn~ Seruicef City of College Station • Planning & Zoning Commission Rules of Procedure Adopted January 20, 2005 Article 1 -Authority 1.1 Section 2.2.C.4 of the City of College Station Unified Development Ordinance authorizes the Planning and Zoning Commission to adopt its own rules of procedure. Article 2 -Purpose and Powers and Duties 2.1 Purpose The purpose of the Commission is to exercise the powers authorized by the College Station City Council under the City of College Station Code of Ordinances and applicable state statutes regarding planning, zoning and related matters. • 2.2 Powers and Duties The Planning and Zoning Commission shall have the powers and duties authorized in Article 2 of the Unified Development Ordinance and Chapter 9 of the City of College Station Code of Ordinances, and any other applicable ordinances or laws and to make recommendations in implementing the Comprehensive Plan, and establish subcommittees of the Planning and Zoning Commission. A. Plan of Work The Planning & Zoning Commission may adopt a Plan of Work. The Plan of Work should consider future tasks for a prescribed period and be updated and revised annually in coordination with the City Council Strategic . Planning process. Upon presentation of a draft Pian of Work by the Commission in a joint meeting the City Council and the Planning & Zoning Commission, the Commission may adopt the Plan by majority vote of the members present. B. Survey and Report The Commission may conduct an annual survey of residents of the City of College Station to assess needs and desires relevant to purpose of the Commission and report such findings to the City Council. • Rules of Procedure Page 2 of 4 . Article 3 -Organization and Officers 3.1 Appointment The Planning and Zoning Commission shall consist of those members appointed by the City Council in accordance with the UDO, and assigned to Positions 1-7 for the purpose of recordkeeping. Appointments are made at times as determined by the City Council. Upon taking the Official Oath of Office given by the City Secretary or designee, the Commissioner shall attend meetings in an official capacity. A. A Chairperson shall be appointed annually by the City Council. B. A Vice-Chair shall be selected by the Commission from among its members as necessary. 3.2 Membership and Terms A. Terms Terms of members of the Planning and Zoning Commission shall be as provided in the Unified Development Ordinance. Commissioners with expiring terms seeking reappointment must formally reapply in writing for consideration. Staff shall Inform Commissioners of term expiration by January 31St of the year in which their term expires. B. Term Limits Terms of office shall be as provided in the Unified Development Ordinance. • C. Vacancies Vacancies shall be filled as provided in the Unified Development Ordinance. Article 4 -Meetings and Procedures 4.1 Meetings Members of the Planning and Zoning Commission shall meet twice monthly on the first and third Thursdays. Unless otherwise posted, Workshop meetings will normally be held in the City Hall Administrative Conference Room at 6:00 p.m. and Regular meetings will normally be held in the City Hall Council Chambers at 7:00 p.m. All meetings of the Commission where a quorum is present shall be open to the public. Special meetings or workshops of the may be called by the Chair or upon request of a majority of the Commission to the Chair. 4.2 Quorum A quorum is a majority of the number of members of the Commission. Four (4) members shall constitute a quorum for the transaction of any business. Any recommendation advanced to the City Council without a majority of positive votes from those members present shall be deemed a negative report. No business shall be conducted or action taken without a quorum of the Commission present, except. 4.3 Absences In accordance with Ordinance No. 2406, Commissioners shall submit an absence request to the staff liaison. r/ Rules of Procedwe Page 3 of 4 • 4.4 Conflict-of-Interest The conflict of interest laws require that a member file an affidavit and abstain from participating in and voting on Items in which a member has a substantial interest. Members of the Commission should refer to SECTIONS 114, 115 AND 116 OF THE COLLEGE STATION CITY CHARTER, CHAPTERS 171 ET SEQ. AND 212.017 OF THE TEXAS LOCAL GOVERNMENT CODE to determine whether the member may have a conflict of interest. Additionally, a member is encouraged to contact the Administrator, being the Planning & Development Services Director or designee, and/or the City Attorney prior to the meeting at which the item will be considered by the Commission. 4.5 Order of Business The order of business shall generally be conducted as follows: A. Workshop Meeting Discussion of consent and regular agenda items. Discussion of minor plats. (as necessary) Items Discussion of recent City Council actions. (as necessary) Discussion and possible action of future agenda items - Adjourn B. ~tegular Meeting Hear Citizens - Absence Requests (as necessary) Recognition of Affidavits for Conflict-of-Interest Consent Agenda Items Regular Agenda Items Discussion and possible action on future agenda items Adjourn C. Order of Presentation Generally, regular Items on the agenda shall adhere to the following sequence, unless modified as necessary by the Chair: Public Hearing Items: • Presentation of staff report • Questions of staff by the Commission • Open Public Hearing • Applicant Invited to Address the Commission • Public Invited to Address the Commission • Close Public Hearing • Discusslon and Action by the Commission Non-Public Hearing Items: • Presentation of staff report • Questions of staff by the Commission • Applicant Invited to Address the Commission at the discretion of the Chair • Discussion and Action by the Commission • 4.6 Rules of Order The Commission shall adopt Robert's Rules of Order for the conduct of its meetings. J~ Rules of Procedure Page 4 of 4 • 4.7 Minutes The Planning and Zoning Commission shall keep minutes of its proceedings, showing the vote of each member upon each question, or, if absent or failing to vote, indicating that fact and shall keep records of its examinations and other official actions, all of which shall be immediately filed in the office of the Administrator and shall be a public record. Minutes shall be signed by the Chairman after the Commission approves them. 4.8 Staff The Administrator shall provide staff, as needed, to the Planning and Zoning Commission. 4.9 City Attorney The City Attorney is the legal advisor of and attorney for the City and all offices and departments. The Administrator shall consult and cooperate with the City Attorney on legal issues pertaining to planning, zoning and related matters. The City Attorney or his/her designee shall attend all Planning and Zoning meetings. Article 5 -Continuing Education 5.1 Continuing Education As citizen volunteers appointed to the Planning & Zoning Commission, Commissioners are encouraged to attend training and continuing education opportunities, as provided by the City of College Station, the Texas Chapter of the American Planning Association, or other professional organization where Continuing • Education Units (CEUs) may be obtained. Article 6 -Amendments 6.1 Amendments The Commission may amend the Rules of Procedure at its discretion by a majority vote of the Commission. 6.2 Conflict In the case of any conflict between any Ordinance or applicable law and these Rules, the Ordinance or applicable law shall take precedence. PASSED, ADOPTED and APPROVED this ~Q~ day of SRnuar , 2005. APPROVED: Chair Planning & Zoning Commission EST: • nnie Hooks, City Secretary • Appendix: Article 3.1 of the Rules of Procedures for the Planning & Zoning Commission • POSITION NAME ORIGINAL APPT. 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