HomeMy WebLinkAboutJanuary 31, 2001Management Team Minutes
Conference Center
January 31, 2001
8:15 a.m.
AGENDA ITEMS
New Items:
1. Agenda Open for "Broad Topic" Discussion
1. Purchasing Approval Procedures: Charles Cryan, Finance Director, distributed the new
process and City Manager approval forms. Purchases ranging from $3,000 to $15,000 will
require an informal quote process. Any purchase exceeding $15,000 requires a formal bid
process. The forms required to present bid to the CM for authorization will be available to
all on the P drive. Tom Brymer, City Manager, stated all items should go through purchasing
to assure procedural and statutory requirements are met prior to being submitted to him. All
contracts should have routing sheets.
2. Strategic Plan Updates: Jeff Kersten, Budget and Strategic Planning Manager, identified key
milestones and projects that have not been completed. He asked the MT to review the items
and forward revisions to him immediately.
3. Travel Expenses: Charles Cryan reminded MT that all City employees who travel should
complete all proper documentation, i.e.: Expense Report Form and Procurement Card System
to assure that all travel is within the City's guidelines and properly documented. MT
members requested the forms be made available on the intranet.
Broad Topic Items
1. 7% Retirement: The MT discussed the possibility of increasing the TMRS retirement
Contribution for 6% to 7%. For some employees this could mean a 12 - 15% increase in
retirement benefits. There are a number of issues that must be discussed and studied prior
the increase to 7%. Tom asked what value does the increase have to the citizens, and how
many City employees will retire as soon as the increase becomes effective? Julie O'Connell
stated that Human Resources needs to complete the salary survey prior to moving forward
with 7%. The consensus of the MT was to move forward with the notion that we may not be
able to fund the increase, but assemble a subcommittee to survey and educate City employees
on the subject. Tom reminded MT that they must formulate realistic expectations about the
proposed increase because the City may not be able to increase the retirement contributions
and continue to give pay raises.
2. Budget and Strategic Planning: The MT discussed the future and current trends in the
economy and what it means to the City. There is a possibility that sales tax revenues could
drop if the economy slows. The City may see a pause in adding positions and have to make
do with what we have.
3. Urban Bodybuilding Article: The MT discussed the city/county consolidation and what the
results would be if some of the local entities suggested consolidation. The discussion turned
to the proposed consolidation of CSISD and BISD.