HomeMy WebLinkAbout12/11/2006 - Regular Minutes - Historic Preservation Committee
Minutes Historic Preservation Committee Retreat Monday, December 11, 2006 9 am -2 pm 115 Lee Avenue (Home of Hillary Jessup) College Station, Texas 77840 Attendance: Chair, Hillary Jessup,
Jane Hughey, Neal Nutall, Collen Risinger, Meredith Waller, Ernie Wright, Bill Lancaster and Haskell Monroe Approved Absence: Marguerite Anthony Staff Attendance: Olivia Burnside, Chief
Information Officer and Peggy Calliham, Interim Neighborhood Services Coordinator Agenda Item #1: Call to Order Meeting was called to order at 9:25 a.m. Agenda Item #2: Absence Request
Jane Hughey moved to accept Marguerite Anthony's request for absence during December and January. Motion was seconded by Ernie Wright and passed unanimously by the group. Agenda Item
#3: Approval of the minutes Bill Lancaster made the motion and Haskell Monroe seconded the approval of the minutes from the November 6, 2006 meeting. The motion passed unanimously. Agenda
Item #4: Report on changes in Neighborhood Services Division Olivia Burnside gave the group group some background on the city organizational structure and who reports to whom, i.e. the
HPC Committee reports to the City Council as an advisory committee but it falls under the staff guidance of the Neighborhood Services Division. She also discussed the recent reorganization
of the city by City Manager Glenn Brown and the shifting of responsibilities that occurred placing the Neighborhood Services Division under her supervision in the Information Services
Department. Due to the recent resignation of Katie Elrod from the Neighborhood Services division, Peggy Calliham has been assigned to take on this responsibility as an interim coordinator
for at least the next few months. These internal changes however, will not change the function and purpose of the HPC committee which is to help preserve the community's history through
education and information. Agenda Item #5: Discussion of Strengths Quest Results Individually, members of the committee reported what the results of their own strengths came out on the
"test" that was taken. Hillary Jessup pointed out the value of using this type of evaluation to determine each member's strong points and those areas where they might best serve the
group as a whole. Hillary will provide a one page grid of the group's strengths so we can utilize them in the future for committee and project assignments. Agenda Item #6: Report to
the City Council
The group discussed the various projects accomplishments that they have completed this past year as well as where they would like to proceed during this next year. Project Hold is still
a very important accomplishment and continued goal and the group discussed how to make the public more aware of this project. Ernie Wright suggested a projector that runs continuously
at the lunch lectures showing some of the information that has been gathered. Anne Boykin will continue to manage this. Colleen requested continuing work on this project. A current report
from Anne Boykin was included in the notebooks under Special Projects. Exploring History Lunch Lectures have been very successful this past year and the group looked at some of the proposed
topics for 2007. Ernie Wright and Hillary Jessup agreed to serve on this committee to confirm the schedule and topics. January 24 is set for the East Texas Historical Commission to be
the presenters on the Millican Riots. Some topics or speakers suggested for the future are: Fran Lamb and the Heritage Society, former Mayors, former City Secretaries, Ed Cooper on Texas
A&M and Jim Cashion. Memory Lane Oral History After brief discussion the group concluded this is the name of the oral history project. Bill Lancaster and Haskell Monroe agreed to sit
on this committee. Anne Boykin has the transcripts on the Internet under Project Hold. What needs to be done is to "re-transcipt" the oral histories and review as many as possible with
the original participants. Historic Markers Hillary, Jane Hughey, and Meredith Waller will work on this. The list needs to be worked on to make sure the information reflects the current
owners and to promote more applications for home markers. This program is not a regulatory program only a designation. The implementation of a Historic District enabling ordinance, if
approved, will provide the basis for a regulatory program that will have a different purpose than that of the Historic Markers. The group also discussed the potential for creating an
historic guide. Hillary agreed to get together a group to write a report to the City Council to update them on accomplishments of the past year and goals for the next year. Agenda Items#
7: Group took a lunch break Agenda Items #8: A Public Relations Plan This item was postponed until the January 8, 2007 meeting. Agenda Item #9: Discussion and project updates Group concurred
this had all been completed under item #6. Agenda Item #10: Heritage Month Plans Group concluded that last years activities had been very labor intensive, yet failed to get the community
out and involved with the program. The group felt that having it spread out over the community and many conflicting activities on the selected date may have been detrimental to turnout.
Hillary suggested moving this project to the lunch lecture series, but Jane said she thought it needed to be kept as a separate project as it is. There was no further discussion or vote
and it remained as a separate project. Marguerite Anthony and Jane Hughey will work on this this committee. Agenda Item # 11: Next HPC Meeting Date Since the next scheduled meeting was
on January 1, the group decided to meet on the following Monday, January 8, 2006 at 4 pm in City Hall.
Agenda Item #12: Adjourn At 2:05 Bill Lancaster made the motion to adjourn and Jane Hughey seconded the motion. APPROVED: ATTEST: _____________________________ __________________________________
Hillary Jessup, Chairman Peggy Calliham, Neighborhood Services