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HomeMy WebLinkAbout02/24/2024 - Regular Agenda Packet - City CouncilCollege Station, TX Meeting Agenda City Council 1101 Texas Ave, College Station, TX 77840 *Internet: www.microsoft.com/microsoft-teams/join-a-meeting Meeting ID: 223 427 023 174 | Passcode: MvPmTr Phone: 469-480-7460 | Phone Conference: 952 310 468# February 22, 2024 3:00 PM City Hall Council Chambers College Station, TX Page 1 Notice is hereby given that a quorum of the meeting body will be present in the physical location stated above where citizens may also attend in order to view a member(s) participating by videoconference call as allowed by 551.127, Texas Government Code. The City uses a third- party vendor to host the virtual portion of the meeting; if virtual access is unavailable, meeting access and participation will be in-person only. 1.Call to Order. 2.Presentation of the Employee of the Year nominees and recognition of the Employee of The Year, the City Impact Award, and the City Leadership Award recipients. 3.Reception. 4.Executive Session Agenda. Executive Session is closed to the public and will be held in the 1938 Executive Conference Room. The City Council may according to the Texas Open Meetings Act adjourn the Open Meeting during the Consent, Workshop or Regular Agendas and return into Executive Session to seek legal advice from the City Attorney regarding any item on the Workshop, Consent or Regular Agendas under Chapter 551, Texas Government Code. 4.1. Consultation with Attorney {Gov’t Code Section 551.071}; Possible action. The City Council may seek advice from its attorney regarding a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. Litigation is an ongoing process and questions may arise as to a litigation tactic or settlement offer, which needs to be discussed with the City Council. Upon occasion the City Council may need information from its attorney as to the status of a pending or contemplated litigation subject or settlement offer or attorney-client privileged information. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas. b. McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas. c. Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV- 85, in the 85th District Court, Brazos County, Texas. d. City of College Station v. 47 Oaks, LLC, Cause No. 626-CC, in the County Court at Law No. 2 of Brazos County, Texas. e. SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of College Station to Change Rates for Wholesale Transmission Services. Page 1 of 202 City Council Page 2 February 22, 2024 f. Cynthia Hopkins & Geoffry Hopkins v. City of College Station, Cause No. 23-002880-CV-85 in the 85th District Court, Brazos County Texas. g. CBL & Associates Management, Inc. v. City of College Station, Cause No. 23-003159-CV-85 In The 85th District Court, Brazos County Texas. h. City of College Station v. POM-College Station, LLC and Wells Fargo Bank, National Association, Cause No. 628-CC, in the County Court at Law No. 1 of Brazos County, Texas. i. City of College Station v. Clarke and Wyndham, Inc., Real Alchemy, L.P., Real Alchemy 1, L.P., JPJ Investments, a Texas General Partnership, Cause No. 629-CC, in the County Court at Law No. 1 of Brazos County, Texas. j. Legal advice related to Local Government Code Chapter 145 Financial Statements. k. Legal advice related to ETJ release petitions under Local Government Code Chapter 42 and an ETJ release petition regarding approximately 99.9 acres of land, generally located along Royder Road. l. Legal advice regarding memorandum of understanding with the City of Bryan regarding Brazos Transit District Board Appointments. 4.2. Real Estate {Gov't Code Section 551.072}; Possible action. The City Council may deliberate the purchase, exchange, lease or value of real property if deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. After executive session discussion, any final action or vote taken will be in public. The following subject(s) may be discussed: a. Approximately 23.5 acres of land in the College Station Business Center at the intersection of Gateway Boulevard and State Highway 6. b. Approximately 4 acres of land generally located in the 15000 block of FM 2154 in College Station. 4.3. Personnel {Gov’t Code Section 551.074}; Possible action. The City Council may deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer. After executive session discussion, any final action or vote taken will be in public. The following public officer(s) may be discussed: a. City Manager b. Council Self Evaluation 4.4. Security {Gov't Code Section 551.076 }; Possible action. The City Council may deliberate the deployment, or specific occasions for implementation, of security personnel or devices or a security audit. After executive session discussion, any final action or vote taken will be in public. The following subject may be discussed: a. Security related to City Hall and Council Chambers. 4.5. Competitive Matters {Gov't Code Section 551.086); Possible action. The City Council may deliberate, vote, or take final action on a competitive matter as that term is defined in Gov't Code Section 552.133 in closed session. The following is a general representation of the subject matter to be considered: a. Power Supply 5.The Open Meeting will Reconvene No Earlier than 6:00 PM from Executive Session and City Council will take action, if any. 6.Pledge of Allegiance, Invocation, and Consider Absence Request. Speaker Protocol Page 2 of 202 City Council Page 3 February 22, 2024 An individual who desires to address the City Council regarding any agenda item other than those items posted for Executive Session must register with the City Secretary two (2) hours before the meeting being called to order. Individuals shall register to speak or provide written comments at https://forms.cstx.gov/Forms/CSCouncil or provide a name and phone number by calling 979-764- 3500. Upon being called to speak an individual must state their name and city of residence, including the state of residence if the city is located out of state. Speakers are encouraged to identify their College Station neighborhood or geographic location. Please do not carry purses, briefcases, backpacks, liquids, foods or any other object other than papers or personal electronic communication devices to the lectern, nor advance past the lectern unless you are invited to do so. Comments should not personally attack other speakers, Council or staff. Each speaker’s remarks are limited to three (3) minutes. Any speaker addressing the Council using a translator may speak for six (6) minutes. The speaker’s microphone will mute when the allotted time expires and the speaker must leave the podium. 7.Presentation - Proclamations, Awards, and Recognitions. 7.1. Presentation of a proclamation celebrating the 25th Anniversary of the College Station ISD Education Foundation. Sponsors: Michael Ostrowski Attachments: 1. Education Foundation Proclamation 8.Hear Visitors. During Hear Visitors an individual may address the City Council on any item which does not appear on the posted agenda. The City Council will listen and receive the information presented by the speaker, ask staff to look into the matter, or place the issue on a future agenda. Topics of operational concern shall be directed to the City Manager. 9.Consent Agenda. Presentation, discussion, and possible action on consent items which consist of ministerial or "housekeeping" items as allowed by law. A Councilmember may request additional information at this time. Any Councilmember may remove an item from Consent for discussion or a separate vote. 9.1. Presentation, discussion, and possible action of minutes for: • February 8, 2024 Council Meeting Sponsors: Tanya Smith Attachments: 1. CCM020824 DRAFT Minutes 9.2. Presentation, discussion, and possible action on the second reading of a franchise agreement ordinance with Container Source Storage & Roll-Off for the collection of recyclables from commercial businesses and multi-family locations. Sponsors: Emily Fisher Attachments: 1. Franchise Agreement _ Vendor Signed 9.3. Presentation, discussion, and possible action regarding the City Council's Proclamation and Certificate of Recognition Policy Guidelines and adding the same policy to the City Council Relations Policy and Code of Ethics. Sponsors: Tanya Smith Attachments: 1. Council Relations Policy and Code of Ethics 2-22-24 2.City Council Proclamation Policy 2-22-24 9.4. Presentation, discussion, and possible action regarding an ordinance amending Chapter 38 “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1015 “Traffic Schedules XV, two- Page 3 of 202 City Council Page 4 February 22, 2024 hour Parking 8:00 a.m. - 5:00 p.m. Monday - Friday,” of the Code of Ordinances of the City of College Station, Texas, by amending the section catchline to reflect the schedule and amending the schedule to indicate if the location is limited to two-hour parking 24/7 or two-hour parking 8:00 a.m. - 5:00 p.m. Monday - Friday. Sponsors: Debbie Eller Attachments: 1. Sec. 38-1015 Ordinance Amendment 9.5. Presentation, discussion, and possible action on Change Order #2 with KBS Electrical Distributors, Inc. for an increase of $40,452.12 for three-phase padmount transformers, for a new total not to exceed amount of $535,737.17. Sponsors: Mary Ellen Leonard Attachments: 1. 22201993 CO2--RF 9.6. Presentation, discussion, and possible action on a contract with Schneider Engineering, LLC, dba SEnergy not to exceed $200,000 for power generation resource development consulting services. Sponsors: Timothy Crabb Attachments: 1. Contract is available for review in the City Secretary's Office 9.7. Presentation, discussion, and possible action regarding an ordinance amending Chapter 38, "Traffic and Vehicles," Article VI "Traffic Schedules," Section 38-1012 "Traffic Schedule XII, Speed Limits," of the Code of Ordinances of the City of College Station, Texas establishing a speed limit of 40 mph on Greens Prairie Road between Arrington Drive and Dalton Drive. Sponsors: Emily Fisher Attachments: 1. Ordinance - Greens Prairie Speed Limit 2.Greens Prairie Exhibit 9.8. Presentation, discussion, and possible action regarding annual price agreements for copy, print and signage services with TOPS Printing Inc, dba AlphagraphicsBCS and Copy Stop Print Signs and Graphics not to exceed a combined $175,000. Sponsors: Mary Ellen Leonard Attachments: 1. RFP 24-023 Copy Print and Signage Services Price Sheet 9.9. Presentation, discussion, and possible action on a professional services contract with Burns & McDonnell for a comprehensive solid waste rate and feasibility study, not to exceed $124,200. Sponsors: Emily Fisher Attachments: 1. Burns & McDonnell Scope and Fee 2.Contract No. 24300334 SW Rate Study 10.Workshop Agenda. 10.1. Presentation, discussion, and possible action regarding an update on Amazon's Prime Air drone delivery service in College Station. Sponsors: Michael Ostrowski Attachments: None 11.Regular Agenda. 11.1. Public Hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix A, Unified Development Ordinance, Article 4, "Zoning Districts," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from WC Wellborn Commercial to PDD Planned Development District Page 4 of 202 City Council Page 5 February 22, 2024 on approximately 2 acres of land being Wellborn Settlement Phase Two, Block 2, Lot 72, generally located along FM 2154. Sponsors: Robin Macias Attachments: 1. Wellborn Grocery Ordinance 2. Vicinity, Aerial, and Small Area Map 3. Existing Future Land Use 4. Rezoning Map 5. Rezoning Exhibit 6. Proposed Concept Plan 7. Variances Letter 8. Elevations 11.2. Presentation, discussion, and possible action regarding a Real Estate Contract with HFLPI- College Station, LLC for the sale of approximately 11.899 acres in the College Station Business Center generally located near the intersection of Gateway Boulevard and Lakeway Drive for the price of $3,369,000. Sponsors: Michael Ostrowski Attachments: 1. College Station Business Center 2. Real Estate Contract (Hunton Family Limited Partnership I-City of College Station) 2-12-24 11.3. Presentation, discussion, and possible action on memorandum of understanding with the City of Bryan regarding Brazos Transit District Board Appointments. Sponsors: Jason Schubert Attachments: 1. BTD MOU Bryan and College Station Final 2-14-24 12. Council Calendar - Council May Discuss Upcoming Events. 13. Items of Community Interest. The Council may receive reports from a Council Member or City Staff about items of community interest for which notice has not been given, including: expressions of thanks, congratulations or condolence; information regarding holiday schedules; honorary or salutary recognitions of a public official, public employee, or other citizen; reminders of upcoming events organized or sponsored by the City of College Station; information about a social, ceremonial or community event organized or sponsored by an entity other than the City of College Station that is scheduled to be attended by a Council Member, another city official or staff of the City of College Station; and announcements involving an imminent threat to the public health and safety of people in the City of College Station that has arisen after the posting of the agenda. 14. Council Reports on Committees, Boards, and Commissions. A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) 15. Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items. A Council Member may make a request to City Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry Page 5 of 202 City Council Page 6 February 22, 2024 will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent meeting. 16.Adjourn. The City council may adjourn into Executive Session to consider any item listed on the agenda if a matter is raised that is appropriate for Executive Session discussion. I certify that the above Notice of Meeting was posted on the website and at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on April 16, 2024 at 5:00 p.m. City Secretary This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary’s Office at (979) 764-3541, TDD at 1-800-735-2989, or email adaassistance@cstx.gov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations. Penal Code § 30.07. Trespass by License Holder with an Openly Carried Handgun. "Pursuant to Section 30.07, Penal Code (Trespass by License Holder with an Openly Carried Handgun) A Person Licensed under Subchapter H, Chapter 411, Government Code (Handgun Licensing Law), may not enter this Property with a Handgun that is Carried Openly." Codigo Penal § 30.07. Traspasar Portando Armas de Mano al Aire Libre con Licencia. “Conforme a la Seccion 30.07 del codigo penal (traspasar portando armas de mano al aire libre con licencia), personas con licencia bajo del Sub-Capitulo H, Capitulo 411, Codigo de Gobierno (Ley de licencias de arma de mano), no deben entrar a esta propiedad portando arma de mano al aire libre.” Page 6 of 202 February 22, 2024 Item No. 7.1. Proclaiming 2024 as the 25th Anniversary of the College Station ISD Education Foundation Sponsor: Michael Ostrowski, Director of Economic Development Reviewed By CBC: City Council Agenda Caption: Presentation of a proclamation celebrating the 25th Anniversary of the College Station ISD Education Foundation. Relationship to Strategic Goals: • Good Governance • Core Services & Infrastructure • Diverse & Growing Economy Recommendation(s): Staff recommends that City Council receive the proclamation. Summary: College Station ISD Education Foundation was established in 1999 by a group of local community leaders to help provide an opportunity for businesses and individuals to support and bring excellence to our public schools. For the past twenty-five years, the organization has offered resources to promote learning, enhance teaching, and honor the accomplishments of students and teachers in the district by providing an opportunity for the local community to donate to the Foundation. Budget & Financial Summary: N/A Attachments: 1. Education Foundation Proclamation Page 7 of 202 Proclamation WHEREAS,College Station ISD Education Foundation was established in 1999 by a group of local community leaders to help provide an opportunity for businesses and individuals to support and bring excellence to our public schools; and WHEREAS,for the past twenty-five years, the organization offered resources to promote learning, enhance teaching, and honor the accomplishments of students and teachers in the district by providing an opportunity for the local community to donate to the Foundation; and WHEREAS, CSISD Education Foundation has committed leadership, productive staff, and reliable volunteers who include a dedicated board of directors and has fostered mutually benefiting relationships with the district and local businesses. The organization is financially stable and fiscally responsible; and WHEREAS,the organization has awarded $2.6 million in teaching grants, and $1.1 million in student scholarships; and WHEREAS,the Foundation has also established and funded the Amy Anderson Literacy Legacy-Program, Chrissy’s Closet, Senior Hall of Fame and Summer Day Camp Scholarships; and WHEREAS, their annual fundraising event, “50 Men Who Can Cook”, which allows local community and school leaders to prepare their recipe of choice for guests to taste and vote on, has raised over $2 million to support CSISD teachers and students; and WHEREAS, College Station ISD Education Foundation thanks the community for the support given to the foundation, and due to those contributions, programs such as teacher grants, scholarships, Chrissy’s Closet, and more are made possible. NOW, THEREFORE, I, John P. Nichols, Mayor of College Station do hereby proclaim the year 2024, as the 25th Anniversary of the College Station ISD Education Foundation IN WITNESS WHEREOF, I have set my hand an caused the seal of the City of College Station to be affixed this 22nd day of February, 2024. John P. Nichols Mayor Attest: Tanya Smith City Secretary Page 8 of 202 February 22, 2024 Item No. 9.1. Minutes Sponsor: Tanya Smith, City Secretary Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action of minutes for: • February 8, 2024 Council Meeting Relationship to Strategic Goals: • Good Governance Recommendation(s): Recommends Approval. Summary: N/A Budget & Financial Summary: None Attachments: 1. CCM020824 DRAFT Minutes Page 9 of 202 CCM 020824 Minutes Page 1 MINUTES OF THE CITY COUNCIL MEETING IN-PERSON WITH TELECONFERENCE PARTICIPATION CITY OF COLLEGE STATION FEBRUARY 8, 2024 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: John Nichols, Mayor Council: Mark Smith William Wright Linda Harvell Elizabeth Cunha Bob Yancy Dennis Maloney – absent City Staff: Bryan Woods, City Manager Jeff Capps, Deputy City Manager Adam Falco, City Attorney Leslie Whitten, Deputy City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present. With a quorum present, the meeting of the College Station City Council was called to order by Mayor Nichols via In-Person and Teleconference at 4:00 p.m. on February 8, 2024, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session Agenda. In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074- Personnel, and the College Station City Council convened into Executive Session at 4:00 p.m. on February 8, 2024, to continue discussing matters pertaining to: 2.1. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit: •Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and •McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and •Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV- 85, in the 85th District Court, Brazos County, Texas; and Page 10 of 202 CCM 020824 Minutes Page 2 •City of College Station v. 47 Oaks, LLC, Cause No. 626-CC, in the County Court at Law No. 2 of Brazos County, Texas; and •SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of College Station to Change Rates for Wholesale Transmission Services; and •Cynthia Hopkins & Geoffry Hopkins v. City of College Station, Cause No. 23-002880-CV-85 in the 85th District Court, Brazos County Texas. •CBL & Associates Management, Inc. v. City of College Station, Cause No. 23-003159-CV- 85 In The 85th District Court, Brazos County Texas. City of College Station v. POM-College Station, LLC and Wells Fargo Bank, National Association, Cause No. 628-CC, in the County Court at Law No. 1 of Brazos County, Texas. •City of College Station v. Clarke and Wyndham, Inc., Real Alchemy, L.P., Real Alchemy 1, L.P., JPJ Investments, a Texas General Partnership, Cause No. 629-CC, in the County Court at Law No. 1 of Brazos County, Texas. •Legal advice regarding enforcement of over four unrelated people. 2.2. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: •City Manager •Council Self-Evaluation 3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City Council will take action, if any. Executive Session recessed at 6:10 p.m. No action was taken. 4. Pledge of Allegiance, Invocation, consider absence request. MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Cunha, the City Council voted six (6) for and none (0) opposed, to approve an absence request from Councilmember Maloney for the February 8, 2023 Council Meeting. The motion carried unanimously. 5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS. 5.1. Presentation of a proclamation recognizing Black History Month. Mayor Nichols presented a proclamation recognizing “Black History Month” to Lisa Mouton and Mildred Davis with the Brazos Valley African American Museum, as well as Cheletia Johnson, Supervisor of the Lincoln Recreation Center and Markeesha Watson, Asst Supervisor of the Lincoln Center. 6. Hear Visitors Comments. Emily Rakov, College Station, came before Council to request that city consider an ordinance affirming equal treatment in housing based on sexual orientation and gender identity. 7. CONSENT ITEMS Presentation, discussion, and possible action on consent items which consist of ministerial, or "housekeeping" items as allowed by law: A Councilmember may request additional information Page 11 of 202 CCM 020824 Minutes Page 3 at this time. Any Councilmember may remove an item from the Consent Agenda for a separate vote. Item 7.3 was pulled from Consent for clarification. (7.3) Sam Rivera, IT Director, explained the utilization of the city spare (or dark) fiber and the lease of City Fiber Optic Cable Facilities. As one of the companies currently leasing city spare (or dark) fiber, WireStar has requested an amendment to the lease agreement to add the use of additional fibers. 7.1. Presentation, discussion, and possible action of minutes for: •February 8, 2024, Council Meeting 7.2. Presentation, discussion, possible action on an interlocal agreement between BVWACS and the City of College Station and an interlocal agreement for BVCOG to continue serving as Managing Entity of BVWACS. 7.3. Presentation, discussion, and possible action on an amendment to the lease agreement with WireStar for the use of City Dark Fiber Optic Cable increasing amount due to City by $3,568.99. 7.4. Presentation, discussion, and possible action on a construction contract with BH Harris Construction, LLC. in the amount of $907,272.38 for construction services for the Carter Creek Wastewater Treatment Plant Equipment Building Project, plus the City’s contingency in the amount of $100,000 for a total appropriation of $1,007,272.38. Approval of this item grants authority for the City Manager to authorize project expenditures up to the City's contingency amount. 7.5. Presentation, discussion, and possible action regarding Ordinance No. 2024-4500 amending Chapter 38 “Traffic and Vehicles,” Article VI "Traffic Schedules," Section 38-1014 "Traffic Schedule XIV, No Parking Here to Corner and No Parking Any Time," of the Code of Ordinances of the City of College Station, Texas, by removing parking on the north side of Gilchrist Avenue between Texas Avenue and Foster Avenue. 7.6. Presentation, discussion, and possible action on an annual price agreement with Brazos Paving, Inc. for Cement Treated Base and Type D Grade 1 Cement Treated (4%) Recycled Crushed Concrete Base, not to exceed $835,000. 7.7. Presentation, discussion, and possible action on a construction contract with C.F. McDonald Electric, Inc. for the Well #1, #2, and #3 motor control centers replacement project for $1,329,469; plus, the City’s contingency amount of $132,947; for a total appropriation of $1,462,416. Approval of this item grants authority for the City Manager to authorize expenditures up to the City’s contingency amount. 7.8. Presentation, discussion, and possible action on a construction contract with Weisinger, Inc. for the Well #5 and Carrizo Well #1 Rehabilitation project for $1,457,830; plus the City’s contingency amount of $142,170; for a total appropriation of $1,600,000. Approval of this item grants authority for the City Manager to authorize expenditures up to the City’s contingency amount. 7.9. Presentation, discussion, and possible action on annual purchases of auto parts, shop equipment and services from NAPA Auto Parts in the annual not-to-exceed $180,000. Page 12 of 202 CCM 020824 Minutes Page 4 7.10. Presentation, discussion, and possible action on an annual blanket purchase order for repair parts and repair labor for fire trucks from Siddons-Martin Emergency Group not to exceed $250,000. 7.11. Presentation, discussion, and possible action on annual tire purchases and retread services from Southern Tire Mart, LLC not-to-exceed $310,000. 7.12. Presentation, discussion, and possible action on the first reading of a franchise agreement ordinance with Container Source Storage & Roll-Off for the collection of recyclables from commercial businesses and multi-family locations. MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Smith, the City Council voted six (6) for and none (0) opposed, to approve the Consent Items. The motion carried unanimously. 8. WORKSHOP ITEMS 8.1. Presentation, discussion, and possible action on Southside Historic District Street Signs. Barbara Moore, University & Community Relations Manager, stated that representatives from the Southside neighborhood are raising funds to purchase new maroon street signs that celebrate the neighborhood's 100th anniversary. Mrs. Moore explained the Southside Street Signage Project: •A collaboration between the Southside Neighborhood Association and the City of College Station. •Current street signs will be replaced with customized signs and selected design elements. •Signs will be fabricated by local sign company and installed by Public Works. •The design was created by the Public Communications Department with direction from neighborhood group. •The funds for this project were raised by the neighborhood. Signatures of support were obtained from residents. •The Neighborhood Grant Program will be amended to include customized street signs as an eligible project. At approximately 6:33 p.m., Mayor Nichols opened for Citizen Comments. Brad Lancaster, College Station, came before Council to speak on behalf of a group in support of the proposed Historic District Street Signs. Mr. Lancaster provided a brief background of the Southside Historic Neighborhood, stating it was the first residential neighborhood separate from the A&M College campus in 1921. Created to escape the college rental market and create their own neighborhood community, a group of five college associates joined forces to incorporate and form the Southside Development Company. Due to the growth of students a realty company was formed property was purchased just east of College Park and created the Oakwood subdivision. Mr. Lancaster also explained that the City of College Station officially incorporated in 1938 and the College Hills neighborhood development quickly followed; growth continued, homes were being built and parks were being created. Tammy Stein, College Station, came before Council regarding a home tour in the Southside Historic Neighborhood. She stated that guests will be able to tour four homes and discover the historical Page 13 of 202 CCM 020824 Minutes Page 5 significance of an additional seven homes – each to be highlighted in this year’s tour on Saturday, April 6. Proceeds will go to preserve and promote the Southside Historic Neighborhood. Johnny Vincent, College Station, came before Council regarding the sign project to express his support for the work being done. There being no further comments, the Citizen Comments was closed at 6:51 p.m. 8.2. Presentation, discussion, and possible action on an update from the College Station Police Department. Billy Couch, Police Chief, provided an update on calendar year 2023 operations and activities for the College Station Police Department. Calls For Service Reactive v. Proactive Response Times Crime Statistics Page 14 of 202 CCM 020824 Minutes Page 6 Significant Incidents in 2023 ▪Home Invasion Murder at Parkway Circle Apts. ▪Agg Assault shooting at The Pearl Apartments ▪Domestic Violence/ Kidnapping on Raymond Stotzer Pkwy. ▪Officer Involved Shooting on Spring Loop ▪Agg Assault shooting at The Pearl Apartments ▪Domestic Violence/ Kidnapping on Raymond Stotzer Pkwy. ▪Agg Assault Shooting at Arbor Square Apts. ▪Agg Assault shooting at Woodstock Condos ▪Agg Assault shooting at the Bend at Crescent Pointe ▪Domestic Violence Murder on Renee Lane ▪Double Murder: neighbor dispute on Potomac Place ▪Agg Assault shooting at the Pearl Apts. ▪Agg Assault shooting at the Grand Apts. ▪Agg Assault shooting at Holleman Oaks Apts. ▪Bank Jugging at Razzoo’s Café – Two males arrested. ▪Agg Assault Deadly Weapon at The Knights Club Unit Profile: K9 Units Crisis Intervention Team ▪Current Police officers receive a 40-hour course in the Police Academy on Crisis Intervention Training ▪In 2018-2019 we trained all officers in our organization on this same material ▪Solidified the department culture for addressing people with mental health disorders ▪The majority of calls involving mental health consumers are taken by patrol officers as a matter of routine. ▪Our Crisis Intervention Team receive additional training to become certified Mental Health Peace Officers ▪These officers respond to a handle the more unique or challenging calls involving mental health consumers. At approximately 7:40 p.m., Mayor Nichols opened for Citizen Comments. Tre Watson, College Station, addressed the council, stating that while he does not dislike the police, he does think they should do more and that he has the right to question an officer. Mr. Watson also requested Council to have the police to be transparent and accountable. There being no further comments, the Citizen Comments was closed at 7:42 p.m. 8.3. Presentation, discussion, and possible action on an update from the College Station Fire Department. Page 15 of 202 CCM 020824 Minutes Page 7 Richard Mann, Fire Chief, provided an update on calendar year 2023 operations and activities for the College Station Fire Department. 2023 Response Data and Update on Auto Aid to Mutual Aid w/ Bryan •Total call volume decreased by 3.7% in 2023 (66% EMS Call / 34% Fire Call) ✓Attributed to changes in automatic aid •Call volume increased by 74% since 2012 (6841 calls) •Most Common Call Types (all-hazard public safety agency - Fire/EMS calls intertwined) ✓MVA – 4th most frequent call type, both Fire/EMS – dangerous Call Volume Trends Results of the Investment in EMS Capacity Station 7 Update •Land Acquisition: Closed on 4 acres at 2981 Greens Prairie Rd – October 2023 Page 16 of 202 CCM 020824 Minutes Page 8 •Fire Engine: Order placed October 2023 with an estimated delivery July 2026 •Architectural Design: Martinez Architecture awarded January 2024 •Next Steps ✓Initiate Phase I & II staffing plan including SAFER grants 2024 & 2025 ✓Securing General Contractor ✓Design work & approvals ✓Construction (est. 14-18 months) ✓Target opening September 11, 2026 ✓ Status of Grant Program Opportunities •Staffing for Adequate Fire & Emergency Response (SAFER) •Assistance to Firefighters Grant (AFG) •Tx Homeland Security Grant •AFG Fire Prevention Grant On-Going Challenges •Medical supply costs & availability •Apparatus production times: Engines 46 months, Ladders 42 months, Ambulances 24-30 months •Maintaining Inspection Cycle •Increasing paramedic staffing 9. REGULAR ITEMS 9.1. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2024- 4501 vacating and abandoning a 0.126-acre portion of a 15-foot wide Public Utility Easement located in Lot 3, Block 1 of Waters Edge Subdivision, according to the plat recorded in Volume 18474, page 262 of the Official Public Records of Brazos County, Texas. Lindsey Pressler, Planning and Development, stated that the public utility easement abandonment is being requested by the applicant as a result of further development of the area. The originally dedicated easement was intended for utilities extending through the property. A new easement on the eastern side of the lot has been dedicated for this purpose. The abandonment will not prevent utility access for the rear tract. The public utility easement is 15-feet-wide, extending 365 feet northeast from near Harvey Mitchell onto the 1.41-acre lot. At approximately 8:30 p.m., Mayor Nichols opened the Public Hearing. There being no further comments, the Public Hearing was closed at 8:30 p.m. MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Yancy, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2024-4501, vacating and abandoning a 0.126-acre portion of a 15-foot wide Public Utility Easement located in Lot 3, Block 1 of Waters Edge Subdivision, according to the plat recorded in Volume 18474, page 262 of the Official Public Records of Brazos County, Texas. The motion carried unanimously. 9.2. Presentation, discussion, and possible action regarding an appointment to the Parks and Recreation Board. Page 17 of 202 CCM 020824 Minutes Page 9 MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Yancy, the City Council voted six (6) for and none (0) opposed, to appoint David White for a 2-year unexpired term to the Parks and Recreation Board. The motion carried unanimously. 10. Council Calendar Council reviewed the calendar. 11. Items of Community Interest: The Council may receive reports from a Council Member or City Staff about items of community interest for which notice has not been given, including: expressions of thanks, congratulations or condolence; information regarding holiday schedules; honorary or salutary recognitions of a public official, public employee, or other citizen; reminders of upcoming events organized or sponsored by the City of College Station; information about a social, ceremonial or community event organized or sponsored by an entity other than the City of College Station that is scheduled to be attended by a Council Member, another city official or staff of the City of College Station; and announcements involving an imminent threat to the public health and safety of people in the City of College Station that has arisen after the posting of the agenda. Councilmember Cunha reported on a dance at the Recreation Center for ages 6-10 and the new Utility Billing System. 12. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Councilmember Yancy reported on the Health Board. 13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to City Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent meeting. No future items at this time. 14. Adjournment. There being no further business, Mayor Nichols adjourned the meeting of the City Council at 8:40 p.m. on Thursday, February 8, 2024. ________________________ John P. Nichols, Mayor ATTEST: Tanya Smith, City Secretary ________________________ Page 18 of 202 February 22, 2024 Item No. 9.2. Container Source Storage & Roll-Off Franchise Agreement Ordinance Second Reading Sponsor: Emily Fisher, Director of Public Works Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action on the second reading of a franchise agreement ordinance with Container Source Storage & Roll-Off for the collection of recyclables from commercial businesses and multi-family locations. Relationship to Strategic Goals: 1. Core Services and Infrastructure Recommendation(s): Staff recommends approval of this franchise agreement ordinance. Summary: This item is an ordinance granting Container Source Storage & Roll-Off a non-exclusive franchise for the use of public streets, alleys, and public rights-of-ways within the city for the purpose of providing collection of demolition and construction debris, recyclables, and organic waste from commercial, industrial, and multi-family sites. This franchise agreement allows Container Source Storage & Roll-Off to collect and haul recyclables and construction and demolition debris from commercial, industrial, and multi-family sites. This standard agreement sets the franchise fee based on the contractors' monthly gross revenues, delivery revenues, and hauling revenues, as well as the percentage of aggregate recycling and composting. Contractors must provide the total number of customers and total tons landfilled quarterly but are not required to disclose specific sites that are utilizing recycling services. The term of this agreement is five years. If the second reading of this franchise agreement ordinance is approved, the city will have a total of eighteen (18) franchised haulers. This list can be found on the city’s website under Public Works. Budget & Financial Summary: N/A Attachments: 1. Franchise Agreement _ Vendor Signed Page 19 of 202 CONTRACT & AGREEMENT ROUTING FORM __Original(s) sent to CSO on _____ Scanned into Laserfiche on _________ ____Original(s) sent to Fiscal on ________ CONTRACT#: _______ PROJECT#: _________ BID/RFP/RFQ#: _______ Project Name / Contract Description: _____________________________________________________ ____________________________________________________________ Name of Contractor: ____________________________________________________________ CONTRACT TOTAL VALUE: $ _________________ Grant Funded Yes No If yes, what is the grant number: Debarment Check Yes No N/A Davis Bacon Wages Used Yes No N/A Section 3 Plan Incl. Yes No N/A Buy America Required Yes No N/A Transparency Report Yes No N/A NEW CONTRACT RENEWAL # _____ CHANGE ORDER # _____ OTHER ______________ BUDGETARY AND FINANCIAL INFORMATION (Include number of bids solicited, number of bids received, funding source, budget vs. actual cost, summary tabulation) ___________________________________________________________________________________________ ___________________________________________________________________________________________ (If required)* CRC Approval Date*: __________ Council Approval Date*: ____________ Agenda Item No*: ______ --Section to be completed by Risk, Purchasing or City Secretary’s Office Only— Insurance Certificates: ______ Performance Bond: ________ Payment Bond: ________ Info Tech: _______ SIGNATURES RECOMMENDING APPROVAL __________________________________________ _________________________________ DEPARTMENT DIRECTOR/ADMINISTERING CONTRACT DATE __________________________________________ _________________________________ LEGAL DEPARTMENT DATE __________________________________________ _________________________________ ASST CITY MGR – CFO DATE APPROVED & EXECUTED __________________________________________ _________________________________ CITY MANAGER DATE __________________________________________ _________________________________ MAYOR (if applicable) DATE __________________________________________ _________________________________ CITY SECRETARY (if applicable) DATE 24300244 N/A N/A Recyclable Collection Franchise Agreement Container Source Storage & Roll-Off N/A n n n n n n N/A N/A N/A Two City Council readings required for this Franchise Agreement; scheduled for February 8, 2024 & February 22, 2024. N/A 2/8&2/22/24 TBD N/A N/A N/A 1/26/2024 1/29/2024 1/29/2024 Page 20 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 1 of 16 ORDINANCE NO. RECYCLABLES COLLECTION FRANCHISE AGREEMENT AN ORDINANCE GRANTING CONTRACTOR, CONTAINER SOURCE STORAGE AND ROLL-OFF, ITS SUCCESSORS AND ASSIGNS, A NON-EXCLUSIVE FRANCHISE FOR THE PRIVILEGE AND USE OF PUBLIC STREETS, ALLEYS, AND PUBLIC RIGHTS OF WAY WITHIN THE CORPORATE LIMITS OF THE CITY OF COLLEGE STATION (“CITY”) FOR THE PURPOSE OF PROVIDING COLLECTION OF DEMOLITION AND CONSTRUCTION DEBRIS, RECYCABLES, AND ORGANIC WASTE FROM COMMERCIAL, INDUSTRIAL, AND MULTI-FAMILY SITES; PRESCRIBING THE TERMS, CONDITIONS, OBLIGATIONS, AND LIMITATIONS UNDER WHICH SAID FRANCHISE SHALL BE EXERCISED; PROVIDING FOR THE CONSIDERATION; FOR THE PERIOD OF THE GRANT; FOR ASSIGNMENT; FOR THE METHOD OF ACCEPTANCE; FOR REPEAL OF CONFLICTING ORDINANCES; FOR PARTIAL INVALIDITY. WHEREAS, the City, by ordinance, exclusively provides all solid waste collection and disposal services for solid waste aggregated from within the City limits including, but not limited to Recyclables; and WHEREAS, the City pursuant to City Charter Article XI, may grant franchises to entities for use of public streets, alleys, and highways for collection of Solid Waste and Recyclables generated within the City limits; and WHEREAS, the City of College Station desires to exercise the Charter’s authority and grant a non-exclusive franchise to Contractor for collection of demolition and construction debris and other waste for disposal using roll off containers, and recyclable materials, and organic waste from multifamily and commercial locations for the purpose of recycling. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, Page 21 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 2 of 16 Table of Contents Article I. Definitions ..................................................................................................................3 Article II. Grant of Authority and Acceptance ............................................................................4 Article III. Payment and Term ....................................................................................................4 Article IV. Access to Records & Reporting ................................................................................6 Article V. Rates to be Charged by Contractor .............................................................................6 Article VI. Appearance of Personnel and Equipment ..................................................................6 Article VII. Collection and Transport of Recyclables .................................................................7 Article VIII. Placement of Receptacles .......................................................................................7 Article IX. Service Complaints ...................................................................................................7 Article X. Disposal and Processing.............................................................................................8 Article XI. Violation and Penalty ...............................................................................................8 Article XII. Insurance .................................................................................................................8 Article XIII. Indemnification and Release ..................................................................................9 Article XIV. Disputes and Mediation .........................................................................................9 Article XV. General Terms ...................................................................................................... 10 Exhibit A. Schedule of Rates .................................................................................................... 13 Exhibit B. Insurance Requirements .......................................................................................... 14 I) Standard Insurance Policies Required: ............................................................................ 14 II) General Requirements Applicable to All Policies: .......................................................... 14 III) Commercial General Liability ..................................................................................... 14 IV) Business Automobile Liability .................................................................................... 15 V) Workers’ Compensation Insurance .............................................................................. 15 Exhibit C. Certificates of Insurance .......................................................................................... 16 Page 22 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 3 of 16 ARTICLE I. DEFINITIONS 1.1 Agreement means this Franchise Agreement adopted by City Ordinance between City and Contractor for the collection of Recyclables within the City limits. 1.2 Approved Customers means those designated premises located within the City that generate Recyclables. 1.3 Brazos Valley Solid Waste Management Agency, Inc. (BVSWMA, Inc.) means the permitted municipal solid waste landfill and compost facility owned and operated by a Texas local government corporation. 1.4 City Council or Council means the governing body of the City of College Station, Texas. 1.5 City means the City of College Station, a Texas Home Rule Municipal Corporation. 1.6 City's Representative means the Recycling & Environmental Compliance Manager or the Manager’s designated appointee. 1.7 Collection means the scheduled aggregation of Recyclables by Contractor. 1.8 Construction and Demolition Debris means buildings material waste resulting from demolition, remodeling, repairs, or construction, as well as materials discarded during periodic temporary facility clean-up generated within the City. 1.9 Contaminated means Recyclables mixed with solid waste or altered in a way that results in materials being unrecyclable or un-compostable. 1.10 Contractor means the Contractor franchised for the collection of Recyclables. 1.11 Customers means the locations designated by the City as a Commercial Business or Multifamily Residence. 1.12 Organic Waste means waste of biological origin recovered from the solid waste stream for the purposes of reuse, reclamation, or compost. Organic Waste is not solid waste, unless it is abandoned or disposed of, rather than reprocessed into another product. 1.13 Receptacle means a weatherproof container easily identifiable and designated for recycling or organic waste collection and shall not be made of any temporary materials. 1.14 Recyclables or Recyclable Materials mean materials, including construction and demolition debris recovered from the solid waste stream for the purpose of reuse or reclamation, a substantial portion of which are consistently used in the manufacture of products that may otherwise be produced using raw or virgin materials. Recyclable materials are not solid waste unless they are abandoned or disposed of as garbage rather than reprocessed into another product. Page 23 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 4 of 16 1.15 Residue means the materials regularly associated with and attached to Recyclables, as a part of the original packaging or usage of that material that is not recyclable or compostable. 1.16 Roll-Off / Compactor means a container of varying capacity used for Recyclables collection. 1.17 TAC means the Texas Administrative Code now and as amended. 1.18 TCEQ means the Texas Commission on Environmental Quality. ARTICLE II. GRANT OF AUTHORITY AND ACCEPTANCE 2.1 Non-Exclusive. City grants Contractor a non-exclusive franchise to operate and establish Recyclables collection from designated Customers. Nothing in this Agreement shall be construed as granting an exclusive franchise or right. City grants Contractor passage and rights-of-way on, along, and across City streets, highways, alleys, public places and all other real property for collecting demolition and construction debris, recyclables and organic waste from commercial, industrial, multifamily and residential construction sites for the purpose of disposal and/or recycling within the jurisdictional limits of the City. Contractor is expressly prohibited from collecting any recyclables from completed residences that are covered by the City’s residential single stream recycling contract and program. All collection, work, activity, and undertakings by Contractor are subject to this Agreement and City’s governmental and police powers. 2.2 Acceptance. By accepting this Agreement, Contractor represents it has, by careful examination, satisfied itself as to the nature and location of the services, character, quality, and quantity of services to be performed, the character of the equipment and facilities necessary to fulfill obligations under this Agreement, as well as the general and local conditions and all other matters affecting services performed under this Agreement. 2.3 Option to Market Materials. If City develops services or programs resulting in materials that may be recycled or composted, including but not limited to residential construction sites, multifamily, or commercial recycling or composting, the City shall have the option to market those to any contractor. 2.4 Contract with City. If City and Contractor contract for the collection and recycling or composting of materials, those terms will be incorporated into this Agreement by amendment. ARTICLE III. PAYMENT AND TERM 3.1 Franchise Fee. For and in consideration of the grant of the franchise herein, Contractor agrees and will pay a Franchise Fee during the term of this Agreement, a sum based on the following graduated fee schedule depending on the percentage of aggregate recycling or composting accomplished: Page 24 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 5 of 16 a. A fee is required, equivalent to five percent (5%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor's provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting of at least sixty percent (60%) of Recyclables collected. b. A fee is required, equivalent to six and one half percent (6.5%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor’s provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting of at least fifty-five percent (55%) but less than sixty percent (60%) of Recyclables collected. c. A fee is required, equivalent to eight percent (8%) of Contractor's monthly gross revenues, delivery revenues, and hauling revenues; including rates as described in Exhibit A, generated from Contractor’s provision of Recyclables collection services within the City if Contractor reports aggregate recycling or composting less than fifty-five percent (55%) of Recyclables collected. 3.2 Payments. Revenue received by Contractor from this Agreement is subject to the Franchise Fee and shall be computed into Contractor's monthly gross revenues, delivery revenues, hauling revenues, and rates, as described in Exhibit A. Payment will be paid quarterly to the City, and shall be due by the twentieth (20th) day of the month following the end of the previous calendar quarter. Payment after that date shall incur a ten percent (10%) late fee on the outstanding account balance under Article V. 3.3 Failure to Pay. Failure by Contractor to pay any amount due under this franchise constitutes a Failure to Perform under this contract and is subject to the provisions of Article XV. General Terms of this Agreement (Termination for Cause). 3.4 Franchise Fee Requirements. Payments must state on a form approved by the City: a. The number and type of Customers collected from, for the previous quarter, for Customers included in this Agreement. b. The total tons landfilled, recycled or composted, within the jurisdictional limits of the City, for the previous quarter. c. The total gross revenues for the previous calendar quarter, for revenues generated under this agreement. d. The total payment amount. 3.5 Term. The term of this Agreement shall be for a period of five (5) years, beginning on the date of acceptance and approval by City Council. Page 25 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 6 of 16 ARTICLE IV. ACCESS TO RECORDS & REPORTING 4.1 Facilities. The City shall have the right to inspect the Contractor’s facilities, equipment, personnel, and operations to ensure compliance with this Agreement. 4.2 Records. The City shall have the right to inspect Contractor’s records, receipts, and all documentation relating to the performance of this Agreement. Those records include, but are not limited to, information concerning the quality and quantity of Recyclables collected, processed, and sold; number of Customers served, gross amounts paid to and paid by Contractor from the sale/processing of Recyclables. The City agrees to notify the Contractor at least twenty-four (24) hours prior to such inspection of operations and/or records. 4.3 Records Retention. Contractor shall retain all records associated with this Agreement for a period of four (4) years. City shall have access to information regarding Contractor’s markets and prices paid for each type of material’s return/cost; all information obtained by City marked confidential or proprietary shall remain confidential or proprietary pursuant to the Texas Open Records Act. 4.4 Activity Report. Contractor shall provide a Monthly Recycling Activity Report, on a form approved by the City, summarizing the previous month’s collection. This report is due to the City’s Representative no later than the twentieth (20th) calendar day of each month. Contractor’s report shall include the following information: a. The Customer collection count, itemized by customer type. b. Total tonnage of materials collected, recycled, composted and/or landfilled, itemized by type of material, within the jurisdictional limits of the City. c. Any other information concerning the collections as required by the City’s Representative. ARTICLE V. RATES TO BE CHARGED BY CONTRACTOR 5.1 The Contractor shall follow the Schedule of Rates attached hereto as Exhibit A for the services described herein. The rates provided shall be kept current and made available to the City’s Representative within thirty (30) days of an adopted rate change. The Contractor agrees to use due diligence to keep costs from increasing. ARTICLE VI. APPEARANCE OF PERSONNEL AND EQUIPMENT 6.1 Equipment. Contractor shall ensure all collection equipment and vehicles are attractively painted, well maintained and are in good working condition. Equipment must be washed at least one time per week. Equipment and vehicles must have sufficient carrying capacity for safe and efficient collection. The City shall have the right to inspect and approve the appearance of collection equipment. A standby vehicle shall be available at all times for collection. Page 26 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 7 of 16 6.2 Signage. Contractor’s vehicles shall at all times be clearly labeled with Contractor’s name and phone number in visible letters and numbers not less than three (3) inches in height. Signage must be on both sides of the vehicle and placed in a conspicuous place. Only labeled vehicles shall perform collection activities under this Agreement. Contractor’s roll-offs, compactors, and receptacles must be clearly marked as used for collection in letters at least twelve inches (12”) in height on each side of the container. 6.3 Personnel. All collection personnel shall wear a City-approved uniform to include, at minimum, matching labeled shirts with denim jeans or other standard work attire. ARTICLE VII. COLLECTION AND TRANSPORT 7.1 Transport. The Contractor shall only transport collected materials for storage, processing, disposal, or other necessary handling to locations in a manner permitted by the terms of this Agreement as well as federal, state, and local law. This Agreement does not authorize Contractor to utilize the streets, alleys, and public ways to dispose of municipal solid waste or any other type of waste intended for disposal from any other project. 7.2 Cover. During transport of materials all vehicles shall be covered to prevent release of litter. ARTICLE VIII. PLACEMENT OF RECEPTACLES 8.1 Placement. All roll-offs, compactors, and receptacles placed in service shall be located in such a manner so as not to be a safety or traffic hazard. Under no circumstances shall Contractor place roll-offs, compactors, or receptacles on public streets, alleys, or thoroughfares without prior approval of the City’s Representative. City reserves the right to designate the exact location of any or all roll-offs, compactors, or containers placed in service in the City. 8.2 City Collection. Collections shall not interfere with the City’s collection of municipal solid waste. Under no circumstances shall contractor place roll-offs, compactors, or receptacles in existing enclosures designated for City roll-offs, compactors, and receptacles. ARTICLE IX. SERVICE COMPLAINTS 9.1 Nature of Complaint. Contractor shall handle directly any complaints pertaining to customer service, property damage, or personal injury from their commercial business and multifamily Recyclables collection service. 9.2 Intake. Contractor shall develop written practices and procedures for receiving and resolving Customer complaints and collection issues. Any complaint received by the City shall be forwarded to the Contractor within one (1) business day of receipt. Page 27 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 8 of 16 9.3 Response. Contractor shall respond to all complaints within one (1) business day of receiving a complaint from a Customer or notice of complaint from the City. Regardless of the nature of the complaint, Contractor shall report the action taken to the City in accordance with Article IV. Access to Records & Reporting. 9.4 Complaint Charges. Upon receipt of ten (10) Customer complaints within a forty-five (45) day period, Contractor shall be assessed a charge of Three Hundred Dollars ($300.00). Complaints are to be verified by the Contractor and the City’s Representative. The City shall invoice the Contractor such charges. ARTICLE X. DISPOSAL AND PROCESSING 10.1 Disposal Site. Unless approved otherwise in writing by the City, Contractor shall utilize BVSWMA, Inc. Landfill for the disposal of all non-recyclable waste material collected by Contractor within the corporate limits of the City. 10.2 Processing Facility. Contractor shall only use a City-approved recycling or composting facility for processing of all Recyclables collected by Contractor within the corporate limits of the City under this Agreement. ARTICLE XI. VIOLATION AND PENALTY 11.1 Fine. It shall be unlawful for any person, firm or corporation to violate any provision or term of this Agreement and they shall receive a citation and fine not to exceed $2,000.00 per offense per day. Each and every day a violation continues constitutes a separate offense. 11.2 Remedies. In addition to any rights set out elsewhere in this Agreement, or other rights the City may possess at law or equity, the City reserves the right to apply any remedies, alone or in combination, in the event Contractor violates any provision of this Agreement. The remedies provided for in this Agreement are cumulative and not exclusive; the exercise of one remedy shall not prevent the exercise of another, or any rights of the City at law or equity. ARTICLE XII. INSURANCE 12.1 The Contractor shall procure and maintain, at its sole cost and expense for the term of this Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the services performed by the Contractor, its agents, representatives, volunteers, employees, or subcontractors. 12.2 The Contractor's insurance shall list the City of College Station, its employees, agents, volunteers, and officials as additional insureds. Insurance requirements are attached in Exhibit B. Certificates of insurance evidencing the required insurance coverages are attached in Exhibit C. Page 28 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 9 of 16 ARTICLE XIII. INDEMNIFICATION AND RELEASE 13.1 Indemnification. Contractor shall indemnify, hold harmless, and defend the City, its officers, agents, volunteers, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or for damage to any property arising out of or in connection with the work and services done by the Contractor under this Agreement. Such indemnity shall apply regardless of whether the claims, losses, damages, causes of action, suits, or liability arise in whole or in part from the negligence of the City, any other party indemnified hereunder, the Contractor, or any third party. 13.2 Release. The Contractor assumes full responsibility for the work to be performed hereunder and hereby releases, relinquishes, and discharges the City, its officers, agents, volunteers, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person and any loss of or damage to any property caused by, alleged to be caused by, arising out of, or in connection with the Contractor's work and services to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance and regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the City, any other party released hereunder, the Contractor, or any third party. ARTICLE XIV. DISPUTES AND MEDIATION 14.1 Disputes. If a dispute arises between City and Contractor during this Agreement, the dispute shall first be referred to the operational officers or representatives designated by the parties having oversight of the Agreement’s administration. The officers or representatives shall meet within thirty (30) days of either party’s request for a meeting, whichever request is first, and the parties shall make a good faith effort to achieve a resolution of the dispute. 14.2 Mediation. If the parties are not able to resolve the dispute under the procedure in this article, then the parties agree the matter shall be referred to non-binding mediation. The parties shall mutually agree upon a mediator to assist in resolving their differences. If the parties cannot agree upon a mediator, the parties shall jointly obtain a list of three (3) mediators from a reputable dispute resolution organization and alternate striking mediators on that list until one remains. A coin toss shall determine who may strike the first name. If a party fails to notify the other party of which mediator it has stricken within two (2) business days, the other party shall select the mediator from those mediators remaining on the list. The parties shall pay their own expenses of any mediation and will share the cost of the mediator’s services. 14.3 Other Remedies. If the parties fail to achieve a resolution of the dispute through mediation, either party may then pursue any available judicial remedies. Page 29 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 10 of 16 ARTICLE XV. GENERAL TERMS 15.1 Performance. Contractor, its employees, associates, or subcontractors shall perform all the services in a professional manner and be fully qualified and competent to perform those services. 15.2 Termination. a. For Convenience. At any time, the City or Contractor may terminate this Agreement for convenience, in writing with thirty (30) days’ written notice. City shall be compensated for outstanding Franchise Fees. b. For Cause. City may terminate this Agreement if Contractor materially breaches or otherwise fails to perform, comply with or otherwise observe any of the terms and conditions of this Agreement, or fails to maintain all required licenses and approvals from federal, state, and local jurisdictions, and fails to cure such breach or default within thirty (30) days of City providing Contractor written notice, or, if not reasonably capable of being cured within thirty (30) calendar days, within such other reasonable period of time upon which the parties may agree. c. Hearing. This Agreement shall not be terminated except upon a majority vote of the City Council, after giving reasonable notice to Contractor. The Contractor will have an opportunity to be heard, provided if exigent circumstances necessitate immediate termination, the hearing may be held as soon as possible after the termination. 15.3 Venue. This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 15.4 Amendment. This Agreement may only be amended by written instrument approved and executed by the parties. 15.5 Taxes. The City is tax exempt and is not responsible for the payment of any taxes. 15.6 Compliance with Laws. The Contractor will comply with all applicable federal, state, and local statutes, regulations, ordinances, and other laws, including but not limited to the Immigration Reform and Control (IRCA). The Contractor may not knowingly obtain the labor or services of an undocumented worker. The Contractor, not the City, must verify eligibility for employment as required by IRCA. 15.7 Waiver of Terms. No waiver or deferral by either party of any term or condition of this Contract shall be deemed or construed to be a waiver of deferral of any other term or condition or subsequent waiver or deferral of the same term or condition. Page 30 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 11 of 16 15.8 Assignment. This Agreement and the rights and obligations contained herein may not be assigned by the Contractor without the prior written approval of City. 15.9 Invalid Provisions. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Agreement is invalid or unenforceable, and if by limiting that provision, the Agreement may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 15.10 Entire Agreement. This Agreement represents the entire agreement between the City and Contractor and supersedes all prior negotiations, representations, or agreements, either written or oral. 15.11 Agree to Terms. The parties’ state they have read the terms and conditions of this Agreement and agree to the terms and conditions. Contractor shall evidence its unconditional written acceptance of all the terms and conditions of this Agreement by the execution of this Agreement. 15.12 Effective Date. According to City Charter, Section 105, after passage, approval and legal publication of this Agreement as provided by law, and provided it has been duly accepted by Contractor as herein above provided, this Agreement shall not take effect until sixty (60) days after its adoption on its second and final reading. 15.13 Notice. Any official notice under this Agreement will be sent to the following addresses: City of College Station Container Source Storage and Roll-Off Attn: Caroline Ask Attn: Dylan Dollar, Manager PO BOX 9960 12662 HWY 36 N College Station, TX 77842 Brenham, TX 77833 cask@cstx.gov sales@containersourceinc.com 15.14 List of Exhibits. All exhibits to this Agreement are incorporated and made part of this Agreement for all purposes. A. Schedule of Rates B. Insurance Requirements C. Certificates of Insurance 15.15 Public Meetings and Readings. This Agreement was passed, adopted and approved according to Texas Government Code Chapter 551. a. First Consideration & Approval on the 8 day of February, 2024. b. Second Consideration & Approval on the 22 day of February, 2024. Page 31 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 12 of 16 CONTAINER SOURCE STORAGEE CITY OF COLLEGE STATION AND ROLL-OFF By: By: Mayor Printed Name: Title: Owner/Member Date: ________________ Date: ATTEST: City Secretary Date: _____________ APPROVED: City Manager Date: _____________ City Attorney Date: _____________ Assistant City Manager/CFO Date: _____________ 1/26/2024 Dylan Dollar 1/29/2024 1/29/2024 Page 32 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 13 of 16 EXHIBIT A. SCHEDULE OF RATES I. Contractor’s base rate is below, and may increase, depending on a variety of conditions, including but not limited to: a. Location of Customer b. Impact on Existing Routes c. Ingress and Egress Capabilities d. Special Requests by Customers e. Frequency of Collections f. Volume of Materials g. Type of Materials h. External Contributing Conditions of Market Costs College Sta�on Roll-Off Rates 2024 20YD- $375 30YD- $425 40YD- $475 Each dumpster includes 3 tons of free disposal. Any debris over 3 tons will be an additional $30/ton. These prices also include 10 days. There will be a $5/day charge for each day over 10 days. Page 33 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 14 of 16 EXHIBIT B. INSURANCE REQUIREMENTS Throughout the term of this Agreement the Contractor must comply with the following: I. Standard Insurance Policies Required: a. Commercial General Liability b. Business Automobile Liability c. Workers' Compensation II. General Requirements Applicable to All Policies: a. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent. b. Certificates of Insurance and endorsements shall be furnished on the most current State of Texas Department of Insurance-approved forms to the City's Representative at the time of execution of this Agreement; shall be attached to this Agreement as Exhibit C; and shall be approved by the City before work begins. c. Contractor shall be responsible for all deductibles on any policies obtained in compliance with this Agreement. Deductibles shall be listed on the Certificate of Insurance and are acceptable on a per-occurrence basis only. d. The City will accept only licensed Insurance Carriers authorized to do business in the State of Texas. e. The City will not accept "claims made" policies. f. Coverage shall not be suspended, canceled, non-renewed or reduced in limits of liability before thirty (30) days written notice has been given to the City. III. Commercial General Liability a. General Liability insurance shall be written by a carrier rated "A: VIII" or better under the current A. M. Best Key Rating Guide. b. Policies shall contain an endorsement listing the City as Additional Insured and further providing "primary and non-contributory" language with regard to self- insurance or any insurance the City may have or obtain. c. Limits of liability must be equal to or greater than $500,000 per occurrence for bodily injury and property damage, with an annual aggregate limit of $1,000,000. Limits shall be endorsed to be per project. d. No coverage shall be excluded from the standard policy without notification of individual exclusions being submitted for the City's review and acceptance e. The coverage shall include, but not be limited to the following: premises/operations with separate aggregate; independent contracts; products/completed operations; contractual liability (insuring the indemnity provided herein) Host Liquor Liability, and Personal & Advertising Liability. Page 34 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 15 of 16 IV. Business Automobile Liability a. Business Automobile Liability insurance shall be written by a carrier rated "A: VIII" or better under the current A. M. Best Key Rating Guide. b. Policies shall contain an endorsement listing the City as Additional Insured and further providing "primary and non-contributory" language with regard to self- insurance or any insurance the City may have or obtain c. Combined Single Limit of Liability not less than $1,000,000 per occurrence for bodily injury and property damage. d. The Business Auto Policy must show Symbol 1 in the Covered Autos Portion of the liability section in Item 2 of the declarations page e. The coverage shall include any autos, owned autos, leased or rented autos, non-owned autos, and hired autos. V. Workers’ Compensation Insurance a. Workers compensation insurance shall include the following terms: i. Employer's Liability minimum limits of liability not less than $500,000 for each accident/each disease/each employee are required ii. "Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04" shall be included in this policy iii. TEXAS must appear in Item 3A of the Workers' Compensation coverage or Item 3C must contain the following: "All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY" Page 35 of 202 Contract No. 24300244 Recyclable Collection Franchise Ordinance Page 16 of 16 EXHIBIT C. CERTIFICATES OF INSURANCE Page 36 of 202 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/3/2024 (979) 836-3613 (979) 836-6990 14184 Container Source LLC 12662 HWY 36 N Brenham, TX 77833 A 1,000,000 ZK8506 9/20/2023 9/20/2024 100,000 10,000 1,000,000 2,000,000 2,000,000 500,000A ZK8506 9/20/2023 9/20/2024 1,000,000A ZK8506 9/20/2023 9/20/2024 1,000,000 Included: CA-9948R Pollution Liability - Broadened Coverage for Covered Autos - Business Auto and Motor Carrier Coverage Forms, CA-7274 Motor Carrier Endorsement, CU-7043 Pollution Exclusion - Autos, CA-7100 End. for motor carrier policies of insurance for public liability form MCS-90 Blanket endorsements included and applicable when agreed with named insured in written contract or agreement. Insurance is Primary & Non-Contributory (endorsement CG0001R) CG-7264 Waiver of Transfer of Rights of Recovery Against Others to Us-Automatic Status CG-2043R Additional Insured - Automatic Status SEE ATTACHED ACORD 101 City of College Station PO Box 9960 College Station, TX 77842 CONTSOU-01 SDRAEHN Wellmann Insurance Agency, Inc 103 E Academy St. Brenham, TX 77833 Stacie Draehn sdraehn@wellmanninsurance.com Acuity X X X X X X X X Page 37 of 202 FORM NUMBER: EFFECTIVE DATE: The ACORD name and logo are registered marks of ACORD ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE FORM TITLE: Page of THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, ACORD 101 (2008/01) AGENCY CUSTOMER ID: LOC #: AGENCY NAMED INSURED POLICY NUMBER CARRIER NAIC CODE © 2008 ACORD CORPORATION. All rights reserved. Wellmann Insurance Agency, Inc CONTSOU-01 SEE PAGE 1 1 SEE PAGE 1 ACORD 25 Certificate of Liability Insurance 1 SEE P 1 Container Source LLC 12662 HWY 36 N Brenham, TX 77833 SEE PAGE 1 SDRAEHN 1 Description of Operations/Locations/Vehicles: CA-7214 Additional Insured Primary (auto) CU-7098 Additional Insured (umbrella) IL7002: 30 day Notice of Cancellation Endorsement is in favor of the certificate holder. Page 38 of 202 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 1/24/2024 (979) 307-7700 22945 Smith's Pro-tech Auto Repair LLC; Container Source LLC 601 Harvey Rd College Station, TX 77840-3453 A 0001302507 3/4/2023 3/4/2024 500,000 500,000 500,000 City of College Station 1101 Texas Ave College Station, TX 77840 SMITPRO-01 TSOUTH1 Rollo Insurance Group, Inc 1202 Amistad Loop College Station, TX 77845 jon.ellison@rolloinsurance.com Texas Mutual Insurance Company X Page 39 of 202 1 of 1 PO Box 12058, Austin, TX 78711-2058 texasmutual.com | (800) 859-5995 | Fax (800) 359-0650 WC 00 00 01 B Workers' Compensation and Employer's Liability Policy Information Page Insured copyNCCI Carrier Code: 29939 Item 1 Insured name and address SMITHS PRO TEC AUTO REPAIR LLC DBA: PRO-TECH AUTO REPAIR 601 HARVEY RD COLLEGE STATION TX 77840-3453 Other workplaces not shown above See Schedule of Operations attached. Policy number 0001302507 Federal tax ID Entity 813431479 LLC Interim adjustment Bureau no. Annual 421573492 Producer 14005 ROLLO INSURANCE GROUP INC 1500 EARL RUDDER FWY S COLLEGE STATION TX 77840-2677 Branch Houston Renewal of 0001302507 Item 2 The policy period is from:3/4/23 To:3/4/24 12:01 a.m. standard time at the insured's mailing address Item 3 A.Workers' Compensation Insurance: Part One of the policy applies to the Workers' Compensation Law of the states listed here: Texas B.Employers Liability Insurance: Part Two of the policy applies to work in each state listed in item 3A. The Limits of our Liability under Part Two are: Bodily Injury by Accident $500,000.00 Each Accident Bodily Injury by Disease $500,000.00 Policy Limit Bodily Injury by Disease $500,000.00 Each Employee C.Other States Insurance: Part Three of the policy applies to the states, if any, listed here: None D.This policy includes these endorsements and schedules: see Schedule of Endorsements attached. Item 4 The premium for this policy will be determined by our manuals of Rules, Classifications, Rates and Rating Plans. All information required below is subject to verification and change by audit. Payroll Premium Total payroll and estimated manual premium $451,986.00 $9,155.00 Description Factor Amount Waiver of Subrogation 183.00 Increased Limits Factor 500,000/500,000/500,000 0.011 101.00 Experience Modifier (850.00) Schedule Modifier 0.810 (1,632.00) Healthcare Network Option 0.120 (835.00) Premium Discount 0.017 (104.00) Expense Constant 150.00 Total estimated annual premium $6,168.00 Minimum premium $250.00 Issue date: 1/26/23 Countersigned by Includes copyright material of the National Council on Compensation Insurance, Inc. used with its permission ©Copyright 2023 National Council of Compensation Insurance, Inc. All rights reserved. WORKERS'COMPENSATION INSURANCE Page 40 of 202 Extension of Information PageWorkers' Compensation and Employer's Liability Policy Policy number Issue date Policy period 0001302507 1/26/23 3/4/23 to 3/4/24 Item 1: Insured Name Extended Insured copy This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy.) This endorsement, effective on 3/4/23 at 12:01 a.m. standard time, forms a part of: Policy no. 0001302507 of Texas Mutual Insurance Company effective on 3/4/23 Issued to:SMITHS PRO TEC AUTO REPAIR LLC DBA:PRO-TECH AUTO REPAIR This is not a bill NCCI Carrier Code:29939 Authorized representative 1/26/23 1 of 1 PO Box 12058, Austin, TX 78711-2058 texasmutual.com | (800) 859-5995 | Fax (800) 359-0650 WC 00 00 01 B-NAME Additional named insured FEIN Entity CONTAINER SOURCE LLC 813082190 LLC WORKERS'COMPENSATION INSURANCE Page 41 of 202 Extension of Information PageWorkers' Compensation and Employer's Liability Policy Policy number Issue date Policy period 0001302507 1/26/23 3/4/23 to 3/4/24 Item 1: Locations Insured copy This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy.) This endorsement, effective on 3/4/23 at 12:01 a.m. standard time, forms a part of: Policy no. 0001302507 of Texas Mutual Insurance Company effective on 3/4/23 Issued to:SMITHS PRO TEC AUTO REPAIR LLC DBA:PRO-TECH AUTO REPAIR This is not a bill NCCI Carrier Code:29939 Authorized representative 1/26/23 1 of 1 PO Box 12058, Austin, TX 78711-2058 texasmutual.com | (800) 859-5995 | Fax (800) 359-0650 WC 00 00 01 B-LOCS Location Address Effective Expires 00001 SMITHS PRO TEC AUTO REPAIR LLC 601 HARVEY RD COLLEGE STATION, TX 77840-3453 3/4/23 3/4/24 00002 SMITHS PRO TEC AUTO REPAIR LLC 101 WHISPER LN BRENHAM, TX 77833-1175 3/4/23 3/4/24 00003 SMITHS PRO TEC AUTO REPAIR LLC 12662 HIGHWAY 36 N BRENHAM, TX 77833-5780 3/4/23 3/4/24 j WORKERS'COMPENSATION INSURANCE Page 42 of 202 Schedule of OperationsWorkers' Compensation and Employer's Liability Policy Policy number Issue date Policy period 0001302507 1/26/23 3/4/23 to 3/4/24 Item 4: Premium Calculation Insured copy This endorsement changes the policy to which it is attached effective on the inception date of the policy unless a different date is indicated below. (The following "attaching clause" need be completed only when this endorsement is issued subsequent to preparation of the policy.) This endorsement, effective on 3/4/23 at 12:01 a.m. standard time, forms a part of: Policy no. 0001302507 of Texas Mutual Insurance Company effective on 3/4/23 Issued to:SMITHS PRO TEC AUTO REPAIR LLC DBA:PRO-TECH AUTO REPAIR This is not a bill NCCI Carrier Code:29939 Authorized representative 1/26/23 1 of 1 PO Box 12058, Austin, TX 78711-2058 texasmutual.com | (800) 859-5995 | Fax (800) 359-0650 WC 00 00 01 B-CALC Class codes for primary named insured State Location Code Classification Premium basis total estimated annual remuneration Rate per $100 of remuneration Estimated annual premium 3/4/23 to 3/4/24 42 00001 8107 Brass or Copper Dealer-Wholesale-& Drivers 251,612.00 2.420 6,089.00 42 00001 8391 Automobile Repair Shop & Parts Department Employees, Drivers 200,374.00 1.530 3,066.00 42 00002 8391 Automobile Repair Shop & Parts Department Employees, Drivers If any 1.530 0.00 42 00003 8391 Automobile Repair Shop & Parts Department Employees, Drivers If any 1.530 0.00 Estimated manual premium $9,155.00 0930 Blanket Waiver: ALL TEXAS OPERATIONS 03/04/2023 - 03/04/2024 0.020 183.00 9807 Increased Limits Factor 500,000/500,000/500,000 0.011 101.00 9898 Experience Modifier of 0.91 0.910 (850.00) 9887 Schedule Modifier 0.810 (1,632.00) 9874 Healthcare Network Option 0.120 (835.00) 0063 Premium Discount 0.017 (104.00) 0900 Expense Constant 1.000 150.00 Total payroll and Texas total premium $451,986.00 $6,168.00 WORKERS'COMPENSATION INSURANCE Page 43 of 202 February 22, 2024 Item No. 9.3. Proclamation/Certificate Policy and Update to Council Relations Policy Sponsor: Tanya Smith, City Secretary Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action regarding the City Council's Proclamation and Certificate of Recognition Policy Guidelines and adding the same policy to the City Council Relations Policy and Code of Ethics. Relationship to Strategic Goals: • Good Governance Recommendation(s): Staff recommends approval of the policy and the updates. Summary: The City Council's Proclamation and Certificate of Recognition Policy Guidelines is to provide guidance and procedures to the Council and Mayor regarding those documents. The procedures for accepting proclamations or certificates have always existed, but there has never been a written policy. Additionally, the staff suggests adding language regarding this policy and the Mayor's authority as the proclamation's decision-maker to the Council Relations Policy and Code of Ethics. Budget & Financial Summary: N/A Attachments: 1. Council Relations Policy and Code of Ethics 2-22-24 2. City Council Proclamation Policy 2-22-24 Page 44 of 202 CITY COUNCIL RELATIONS POLICY AND CODE OF ETHICS The College Station City Council is the governing body for the City of College Station; therefore, it must bear the initial responsibility for the integrity of governance. The council is responsible for its own development (both as a body and as individuals), its responsibilities, its own discipline, and its own performance. The development of this policy is designed to ensure effective and efficient governance. This policy will address mayor and council relations, council and staff relations, council and media relations, social media relations, and videoconferencing. By adopting these guidelines for elected officials, we acknowledge our responsibility to each other, to our professional staff, and to the public. The city council will govern the city in a manner associated with a commitment to the preservation of the values and integrity of representative local government and democracy, and a dedication to the promotion of efficient and effective governing. The following statements will serve as a guide and acknowledge the commitment being made in this service to the community: 1.The council recognizes as high priorities the continual improvement of the member’s professional ability and the promotion of an atmosphere conducive to the fair exchange of ideas and policies among members. 2.The council will endeavor to keep the community informed on municipal affairs; encourage communication between the citizens and the city council; and strive for strong, working relationships between College Station and Brazos County, Bryan, and College Station Independent School District elected officials, as well as TAMU officials, and Blinn College students, faculty staff and administrators. 3.In its governance role, the council will continue to be dedicated to friendly and courteous relationships with staff, other council members, and the public, and will seek to improve the quality and image of public service. 4.The council will also strive to recognize its responsibility to future generations by addressing the interrelatedness of the social, cultural, and physical characteristics of the community when making policies. 5.And finally, each council member will make a commitment to improve the quality of life for the individual and the community, and to be dedicated to the faithful stewardship of the public trust. Page 45 of 202 Council Relations Policy & Code of Ethics Page 2 Mission Statement. In order to ensure proper discharge of duties for the improvement of democratic local government, College Station City Council members should display behavior that demonstrates independent, impartial review of all matters addressed by them, and be duly responsible to the citizens of College Station and to each other in their relationships. CORE VALUES 1.The health, safety, and general well-being of the community. 2.Excellence in customer service. 3.Fiscal responsibility. 4.Citizen involvement and participation. 5.Collaboration and cooperation. 6.Regionalism as an active member of the Brazos Valley community and beyond. 7.Activities that promote local autonomy. 8.Plan and collaborate with Texas A&M University. Section I: Mayor-City Council Relations. A. Mayor’s Responsibilities. 1.The mayor shall be the presiding officer at all meetings. The mayor pro-tem shall preside in the absence of the mayor. 2.The mayor shall have a voice in all matters before the council and may vote on all agenda items requiring council action. 3.The mayor is responsible for keeping the meetings orderly by recognizing each council member for discussion, encouraging debate among members, and limiting discussion to the agenda item under consideration. 4.The mayor is the spokesperson for the council on all matters unless absent, at which time the mayor pro tempore or the appropriate designee will assume the role. 5.The mayor will encourage all council members to participate in council discussion and give each member an opportunity to speak before any member can speak again on the same subject. The mayor may limit each council member to a reasonable time limit to speak to ensure efficient use of time. 6.Should a conflict arise among council members, the mayor will serve as a mediator. 7.The mayor or appropriate designee is responsible for ensuring an orientation of all new council members is conducted after an election. The orientation should include council procedures, staff and media relations, current agenda items Page 46 of 202 Council Relations Policy & Code of Ethics Page 3 municipal leadership training programs, and legal issues governing the behavior of local officials including the Texas Open Meetings Act, Public Information Act, and conflicts of interest. 8.Proclamation or Certificate of Recognition is issued at the Mayor’s discretion according to the City Council Proclamation and Certificate of Recognition Policy and Guidelines and may be issued at no charge to recognize: i.A College Station organization for exceptional success or commitment to the community. ii.A College Station resident who accomplishes a goal much above the norm. iii.Special occasions or holidays honoring the City’s heritage or a College Station neighborhood. iv.A nationally recognized day, week, or month for City departments and services like “Public Works Week,” or “Parks and Recreation Month,” or for professional or health groups if a local chapter makes a request. The day, week, or month of a proclamation is not reserved exclusively for one organization. 9.A Proclamation or Certificate of Recognition are typically not made under the following situations: i.Deceased persons. ii.Birthdays less than 100 years old. iii.Anniversaries or weddings. iv.Organizations or people with no direct connection to the City of College Station. v.Matters of political controversy, ideological beliefs, or personal convictions. vi.Business anniversaries other than those of 50, 75, and 100 years. B. Council Responsibilities. 1.Any council member may request the presiding official to place an item on a future agenda for discussion, with a majority of the council. Should staff time be required to address this item, the mayor will canvass all council members to determine the support for commitment of staff time and resources. The same action should be taken by the mayor when council concerns require staff time and budget. 2.Each new council member is required to attend the new council orientation after an election. Each council member is encouraged to attend at least one Texas Municipal League sponsored conference each year in order to stay informed on issues facing municipalities. Page 47 of 202 Council Relations Policy & Code of Ethics Page 4 3.It is the responsibility of council members to be informed about previous action taken by the council in their absence by speaking with the city secretary, the city manager or watching the meeting video. In the case of absence from a workshop session where information is given, the individual council member is responsible for obtaining this information prior to the council meeting when said item is to be voted upon. 4.When addressing an agenda item, the council member shall first be recognized by the mayor, confine himself/herself to the question under debate, avoid reference to personalities, and refrain from impugning the integrity or motives of any other council member or staff member in his/her argument or vote. 5.In the absence of a ruling by the mayor on any procedural matter, a council member may move to change the order of business or make any other procedural decision deemed appropriate. The affirmative vote of a majority of the council members present and voting shall be necessary to approve the motion. 6.Any council member may appeal to the council as a whole from a ruling by the mayor. If the appeal is seconded, the person making the appeal may make a brief statement and the mayor may explain his/her position, but no other member may speak on the motion. The mayor will then put the ruling to a vote of the council. 7.Any council member may ask the mayor to enforce the rules established by the council. Should the mayor fail to do so, a majority vote of the council members present shall require him/her to do so. 8.When a council member is appointed to serve as liaison to a board, commission or committee, the council member is responsible for keeping all council members informed of significant activities of that board, commission or committee. 9.In the event a board or committee member is absent from three meetings in a twelve-month period that are considered unexcused by definition the city secretary shall notify the member by letter requesting an explanation for the absences. After reviewing the explanation for absences, if City Council the finds that the absences are unexcused, the council may choose to notify the member of the importance of regular attendance or to remove a member for non-attendance and any range of response in between. The council response shall consider the member’s prior service, reasons for absences, likelihood of future attendance, and the necessity for the city board, commission, or committee to carry out its responsibilities. The council may, after due consideration, remove a member of the board, commission, or committee for any other good cause related to performance of duty. C. Council Personal Interest. No city council member should have a financial interest, direct or indirect, or by reason of ownership of stock in any corporation, in any contract with the city, or be financially interested, directly or indirectly, in the sale to, or purchase Page 48 of 202 Council Relations Policy & Code of Ethics Page 5 from, the city of any land, materials, supplies or services except on behalf of the city; provided, however, the provisions in the City Charter shall only be applicable when the stock owned by the council member exceeds one percent (1%) of the total capital stock of the corporation. Any violation with the knowledge expresses or implied of the person or corporation contracting with the city must render the contract voidable by the council or city manager. D. Code of Conduct for Mayor and Council Members. 1.During the council meetings, council members shall preserve order and decorum, shall not interrupt or delay proceedings, and shall not refuse to obey the orders of the mayor or the rules of the council. Council members shall demonstrate respect and courtesy to each other, to city staff members, and to members of the public appearing before the council. Council members shall refrain from rude and derogatory remarks and shall not belittle staff members, other council members, or members of the public. 2.Council members should not use their position to secure special privileges and should avoid situations that could cause any person to believe that they may have brought bias or partiality to a question before the council. 3.Members of the council will not condone any unethical or illegal activity. All members of the council agree to uphold the intent of this policy and to govern their actions accordingly. E. Council Campaign Contribution. In compliance with the City Charter, council members are required to both disclose any campaign contribution in excess of $500.00 by filing an affidavit with the city secretary and abstaining from participating in and voting on any matter before the city council if the matter before the council would materially benefit the campaign contributor or any business entity in which the campaign contributor has a substantial interest. Section II: Council and Staff Relations. No single relationship is as important as that of the council and their city manager in effectively governing the City of College Station. It is for this reason that the council and the city manager must understand their respective roles in that process. The city manager is the primary link between the council and the city staff. The council’s relationship with the staff shall be through the city manager. 1.In order to ensure proper presentation of agenda items by staff, questions arising from council members after receiving their information packet should be, whenever possible, presented to the city manager for staff consideration prior to the council meeting. This allows staff time to address the council member’s concern and provide all council members with the additional information. 2.The city manager shall designate the appropriate staff member to address each agenda item and shall see that each presentation is prepared and presented in order to inform Page 49 of 202 Council Relations Policy & Code of Ethics Page 6 and educate the council on the issues which require council action. The presentation should be professional, timely, and allow for discussion of options for resolving the issue. The staff member making the presentation shall either make it clear that no Council action is required, present the staff recommendation, or present the specific options for council consideration. 3.The city manager is directly responsible for providing information to all the council concerning any inquiries by a specific council member. If the city manager or his/her staff’s time is being dominated or misdirected by a council member, it is his/her responsibility to inform the mayor of the concern (any action necessary is covered under Section I A:7). 4.The city manager will be held responsible for the professional and ethical behavior of himself/herself and the discipline of his/her staff. The city manager is also responsible for seeing that his/her staff also receives the education and information necessary to address the issues facing municipal government. 5.Any conflicts arising between the city staff and the council will be addressed by the mayor and the city manager. 6.All staff members shall show each other, each council member, and the public respect and courtesy at all times. They are also responsible for making objective, professional presentations to ensure public confidence in the process. 7.The city manager, after an election, will make sure that staff has prepared information needed for the orientation of new council members and inform them of any Texas Municipal League conferences and seminars available. The city manager will also be responsible for meeting personally with new members and informing them about city facilities and procedures. Section III: Council and Media Relations. Since the democratic form of government is only successful when the citizens are kept informed and educated about the issues facing their municipality, it is imperative the media play an important role in the governmental process. It is through an informed public that progress is ensured and good government remains sensitive to its constituents. These guidelines are designed to help ensure fair relationships with all media reporters. The council and the city manager recognize that the news media provide an important link between the council and the public. It is the council’s desire to establish a professional working relationship to help maintain a well informed and educated citizenry. 1.During the conduct of official business, the news media shall occupy places designated for them or the general public. 2.All reporters will have access to an agenda in advance and will be furnished support material needed for clarification if requested. Page 50 of 202 Council Relations Policy & Code of Ethics Page 7 3.In order to preserve the decorum and professionalism of council meetings, the media are requested to refrain from conversing privately with other people in the audience and to conduct any interviews with the public outside the council chambers while council is in session. 4.Since the government body conducts business differently, it is requested that all reporters new to city council meetings meet with the city manager, mayor, or the public communications representative prior to covering their first meeting to be informed of policies and procedures to help ensure a professional working relationship between the media reporter and the city. 5.On administrative matters, the city manager is the spokesperson, unless he/she has appointed a media relations person to present staff information on the agenda. 6.The mayor, or his/her designee, is the primary spokesperson for the city on matters regarding policy decisions or any council information pertaining to issues on the agenda. In order to ensure fair treatment of an issue, any clarifications requested by the media on the issue should be addressed after the meeting. When opposing positions have been debated, regardless of the outcome, the public is better informed when all sides have adequate coverage by the media. This lets the public know that the item was seriously debated and options discussed before a vote was taken, and helps build confidence in the democratic process. 7.The College Station City Council is made up of six council members and a mayor, each elected by the citizens of College Station. In respect to each council member and his/her constituents, his/her views as presented on an issue before the council should provide equitable representation from all seven members. Even though council members may express differing ideas, equitable representation helps promote unity of purpose by allowing the public to be informed of each member’s position during his/her term of office and not only during an election campaign. We all have the responsibility to protect the integrity of our governing process and therefore, have read and agreed to the above guidelines. Section IV. Council Social Media Relations. The city understands that social networking and internet services have become a common form of communication in the workplace and among stakeholders and citizens. Also, the city recognizes the right to use and maintain personal web sites or to engage in social networking. However, the line between public and private activity has been blurred by these social networking tools, which is the primary reason these guidelines were developed. Information from your personal Facebook page, blog entries and tweets – even if they are intended as personal messages between family and friends – can easily reach beyond your intended audience and represent you and the city to the outside world. For those council members who choose to participate in social networks, here are some additional guidelines for personal social networking sites: Page 51 of 202 Council Relations Policy & Code of Ethics Page 8 1.City policies, rules, regulations and code of conduct apply to individuals who engage in social networking activities while conducting city business. Use of your city e-mail address and communicating in your official capacity will constitute conducting city business. 2.Protect your privacy, the privacy of citizens, and the information the city holds. Follow all privacy protection laws, i.e., HIPAA, and protect sensitive and confidential city information. Follow all copyright laws, open records laws, retention laws, fair use and financial disclosure laws and any other laws that might apply. All city social networking activities are subject to State of Texas open records laws. All city information that is considered non-public in nature must be protected. Respect and maintain the confidentiality entrusted to you. Do not divulge or discuss proprietary information, personal details about other people or other confidential material. 3.Frame any comments or responses in a respectful and positive manner. Do not argue with commenters. Be clear, but not defensive. Avoid personal attacks and do not criticize other city employees or departments. Do not use ethnic slurs, profanity, personal insults, or engage in any conduct that would not be acceptable in the city’s workplace. Before posting, consider how your comment or behavior would be received if it appeared in the mass media. In other words, behave as if you are in any other public setting. 4.Recognize that everything you post or receive on a social media site is public. Anyone with access to the web can get access to your activity on social media sites. You are responsible for the content you post. If it gives you pause, pause before you publish. Remember that your personal and professional lives overlap in your online activity. Make it clear that you are speaking for yourself and not on behalf of the city. If you publish content on any Web site outside of the city and it has something to do with the work you do or subjects associated with the city, use a disclaimer such as this: “The postings on this site are my own and don’t necessarily represent the city’s positions or opinions.” When in doubt about any online activity, contact the public communications department. Section V. Videoconferencing (A full copy of the City’s Videoconference Policy is attached.) 1.A council member is permitted to attend a council meeting by videoconference in those instances in which a council member would otherwise be required to request an excused absence, such as travel or illness. The council understands the importance of ensuring council members and members of the public attending the meeting in person have adequate access to a council member’s comments when he or she attends the meeting virtually. The purpose of this policy is to establish policies and procedures to help ensure council members participating remotely in a council meeting by means of a videoconference call, do so within the guidelines of TEXAS GOVERNMENT CODE, §551. 127.TEXAS GOVERNMENT CODE, §551.127 permits the city council to meet in executive session by videoconference call provided that the closed session meets the statutory requirements. A council member remoting into executive session must be in a closed room and must be alone to protect the confidentiality of the executive session and in some cases to preserve the attorney client privilege. Page 52 of 202 Council Relations Policy & Code of Ethics Page 9 2.The notice of a meeting to be held by videoconference call must specify the location and the intent to have a quorum present at the location. The location shall have two-way audio and video communication with each member who is participating by videoconference call during the entire meeting. Each participant in the videoconference call, while speaking, shall be clearly visible and audible to each other participant, and during the open portion of the meeting, to the members of the public in attendance at the location and any other location of the meeting that is open to the public. No more than three (3) council members may videoconference at any one time. Requests to videoconference will be taken on a first come/first-served basis. 3.A meeting of the Council may be held by videoconference call only if: a.the meeting takes place in the College Station City Hall, which has been determined to be the only physical space that currently meets the requirements of TEXAS GOVERNMENT CODE, §551.127; b.the member of the governmental body presiding over the meeting is present at that physical space; and c.any member of the public present at that physical space is provided the opportunity to participate in the meeting by means of videoconference call in the same manner as a person who is physically present at a meeting of the governmental body that is not conducted by videoconference call. 4.A meeting held by videoconference call can only be held if a quorum of the council is physically present at one location. If a problem occurs that causes a remote participant to no longer be visible and audible to the public at the location, the meeting must be recessed until the problem is resolved. If the problem cannot be resolved in thirty (30) minutes the council member remoting into the meeting will be determined to have left the meeting, and the meeting will continue at the location. Section VI. College Station City Council Code of Ethics. The office of elected officials is one of trust and service to the citizens of College Station. This position creates a special responsibility for the College Station city council member. In response to this, the College Station city council is expected to govern this city in a manner associated with a commitment to the preservation of the values and integrity of representative local government and local democracy and a dedication to the promotion of efficient and effective governing. To further these objectives, certain ethical principles shall govern the conduct of every council member, who shall: 1.Be dedicated to the highest ideals of honor and integrity in all public and personal relationships in order that the member may merit the respect and confidence of the citizens of College Station; 2.Recognize that the chief function of local government at all times is to serve the best interests of all of the people; Page 53 of 202 Council Relations Policy & Code of Ethics Page 10 3.Be dedicated to public service by being cooperative and constructive, and by making the best and most efficient use of available resources; 4.Refrain from any activity or action that may hinder one’s ability to be objective and impartial on any matter coming before the council. Do not seek nor accept gifts or special favors; believe that personal gain by use of confidential information or by misuse of public funds or time is dishonest; 5.Recognize that public and political policy decisions, based on established values, are ultimately the responsibility of the city council, and 6.Conduct business in open, well-publicized meetings in order to be directly accountable to the citizens of College Station. It is recognized that certain exceptions are made by the State for executive sessions; however, any action as a result of that type of meeting will be handled later in open session. Approved on the 22nd day of February 2024. _______________________________ ________________________________ City Attorney Mayor _______________________________ City Secretary Page 54 of 202 CITY COUNCIL PROCLAMATION AND CERTIFICATE OF RECOGNITION POLICY AND GUIDELINES The City of College Station invites requests for Proclamations and Certificates of Recognition to persons or groups to acknowledge, celebrate, or commemorate individual groups, organizations, and institutions demonstrating civic involvement, pride, and accomplishment consistent with the City's vision, mission, and goals. Individual requests are considered based on the individual or organization’s considerable civic participation, contributions, and successes to the City of College Station and its community. Proclamation or Certificate of Recognition are issued at the Mayor’s discretion and may be issued at no charge to recognize: 1.A College Station organization for exceptional success or commitment to the community. 2.A College Station resident who accomplishes a goal much above the norm. 3.Special occasions or holidays honoring the City’s heritage or a College Station neighborhood. 4.A nationally recognized day, week, or month for City departments and services like “Public Works Week,” or “Parks and Recreation Month,” or for professional or health groups if a local chapter makes a request. The day, week, or month of a proclamation is not reserved exclusively for one organization. A Proclamation or Certificate of Recognition is typically not made under the following situations: 1.Deceased persons. 2.Birthdays less than 100 years old. 3.Anniversaries or weddings. 4.Organizations or people with no direct connection to the City of College Station. 5.Matters of political controversy, ideological beliefs, or personal convictions. 6.Business anniversaries other than those of 50, 75, and 100 years. Procedures: The Proclamation request form must be completed at https://www.cstx.gov/departments___city_hall/council/proclamation at least two weeks before a Proclamation’s presentation. For any occasion, only one Proclamation is made and duplicate originals are not offered. Presentation: Proclamation and Certificate of Recognition presentations are a Mayoral duty. The only time someone other than the Mayor presents a proclamation is at the Mayor's direction. If no Councilmembers are available to make the presentation, the proclamation may be picked up Page 55 of 202 2024 Proclamation and Certificate of Recognition Page 2 by the requestor. Presentations of Proclamations or Certification of Recognitions are only done during City Council meetings at the Mayor’s discretion. Requests must include: 1. Subject. The specific Proclamation subject title and the significance of the event, group, or organization to the City. 2. Presentation. The presentation date if a presentation is requested. Council meetings are held monthly on the second and fourth Thursdays. The request must be made at least two weeks in advance to have a presentation at a Council meeting. 3. Description. A clear and concise description of the matter and subject proclaimed including enough details allowing for the creation of a list of four or five considerations (for the “whereases”) for why the person, occasion, or group deserves to be recognized. This may include some background information, notable accomplishments, unique themes, or significance to the College Station community. A sample proclamation or some background information may be used to create draft language and can be attached. Proclamations are not more than one page in length usually 350-400 words maximum including the seal & signature areas. 4. Contact Person. Contact information of the person making the request, the organization and if presented at Council meetings. A person must be present to receive the Proclmaition and if different from the contact person their contact information is needed. Approved on the 22nd day of February 2024. _______________________________ ________________________________ City Attorney Mayor _______________________________ City Secretary Page 56 of 202 February 22, 2024 Item No. 9.4. Amendment to Chapter 38, Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38- 1015 “Traffic Schedules XV, Two-hour Parking,” Sponsor: Debbie Eller, Director of Community Services Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action regarding an ordinance amending Chapter 38 “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1015 “Traffic Schedules XV, two-hour Parking 8:00 a.m. - 5:00 p.m. Monday - Friday,” of the Code of Ordinances of the City of College Station, Texas, by amending the section catchline to reflect the schedule and amending the schedule to indicate if the location is limited to two-hour parking 24/7 or two-hour parking 8:00 a.m. - 5:00 p.m. Monday - Friday. Relationship to Strategic Goals: Good Governance, Neighborhood Integrity, Diverse & Growing Economy, Improving Mobility Recommendation(s): Staff recommends approval of this ordinance amendment. Summary: This is a housekeeping item. When the Code of Ordinances was recodified in 2017, this traffic schedule was incorrectly labeled two-hour parking 8:00 a.m. – 5:00 p.m. Monday – Friday. There are areas in Northgate that are two-hour parking at all times to support business in the area. Signage is already present. The correction to Sec. 38-1015. – Traffic Schedule XV removes "8:00 a.m. - 5:00 p.m. Monday - Friday" from the schedule label, and adds columns to indicate whether the two-hour parking limitation applies from 8:00 a.m. – 5:00 p.m. Monday – Friday or 24/7. Budget & Financial Summary: N/A Attachments: 1. Sec. 38-1015 Ordinance Amendment Page 57 of 202 Ordinance Form 8-14-17 ORDINANCE NO. _____ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI, “TRAFFIC SCHEDULES,” SECTION 38-1015 “TRAFFIC SCHEDULE XV, TWO- HOUR PARKING 8:00 A.M. – 5:00 P.M. MONDAY- FRIDAY”, OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY AMENDING CATCHLINE TO REFLECT THE SCHEDULE AND AMENDING THE SCHEDULE TO INDICATE IF THE LOCATION IS LIMITED TO TWO HOUR PARKING TWENTY- FOUR HOURS A DAY, SEVEN DAYS A WEEK OR TWO HOUR PARKING ONLY 8:00 A.M. – 5:00 P.M. MONDAY – FRIDAY; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1015 “Traffic Schedules XV, Two-hour Parking 8:00 a.m. – 5:00 p.m. Monday – Friday,” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 58 of 202 ORDINANCE NO._____ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this _______ day of _________________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 59 of 202 ORDINANCE NO._____ Page 3 of 3 Ordinance Form 8-14-17 EXHIBIT A That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1015 “Traffic Schedules XV, Two-hour Parking 8:00 a.m. – 5:00 p.m. Monday – Friday,” of the Code of Ordinances of the City of College Station, Texas, is hereby amended to read as follows: Sec. 38-1015. - Traffic Schedule XV, two-hour parking Traveling On Between Travel Direction 24-Hours 7 Days 8:00 a.m.- 5:00 p.m. Mon - Fri Boyett Street Patricia Street and Church Avenue West X Church Avenue 40 feet southwest of First Street and 95 feet northeast of Wellborn Road North Northwest X Church Avenue 43 feet north of its intersection with University Drive and extending 160 feet to the north North X Fairview Ave Angus Street and Kerry Street North X Fairview Avenue Old Jersey Street and Angus Street North X Fairview Avenue Angus Street and George Bush Drive South X Fairview Avenue Kerry Street and Angus Street South X Fairview Avenue Angus Street and Kerry Street North X Fairview Avenue Kerry Street and Angus Street South X Montclair Avenue Angus Street and Kerry Street North X Montclair Avenue Angus Street and George Bush Drive South X Montclair Avenue Angus Street and Kerry Street North X Lee Avenue Shetland Street and George Bush Drive South X Lee Avenue Park Place and Shetland Street South X Lee Avenue George Bush Drive and Shetland Street North X Cherry Street Nagle Street and East X Nueces Drive Guadalupe Drive and Welsh Avenue North/East X Page 60 of 202 February 22, 2024 Item No. 9.5. Presentation, discussion, and possible action on Change Order #2 with KBS Electrical Distributors, Inc. for an increase of $40,452.12 for three-phase padmount transformers, for a new total not to exceed amount of $535,737.17. Sponsor: Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action on Change Order #2 with KBS Electrical Distributors, Inc. for an increase of $40,452.12 for three-phase padmount transformers, for a new total not to exceed amount of $535,737.17. Relationship to Strategic Goals: Core Services and Infrastructure Recommendation(s): Staff recommends approving Change Order #2 for $40,452.17 to Bid Award #22-035 with KBS for three-phase padmount transformers for a new total not to exceed amount of $535,737.17. Summary: Bid #22-035 was originally awarded by Council on February 10, 2022, Item 7.3, in the amount of $413,696.00, for the purchase of three-phase padmount transformers. Because of the current climate in sourcing materials for construction and infrastructure, an “Escalation/De-escalation” clause was included in Electric materials bid documents that allows vendors to increase or decrease prices when manufacturers experience raw material price fluctuations affecting production costs. In November 2023, KBS was notified by their transformer manufacturer, WEG Electric Corp. (WEG), that the first shipment of transformers from the order would have a price increase due to the rise of raw materials. Change Order 1 was processed at that time in the additional amount of $81,589.05 (19.72%). These transformers have been received. In January 2024, KBS was notified by WEG that the remaining transformers from the order also had a price increase due to higher costs in raw materials. Change Order #2, in the amount of $40,452.12 (9.78%), is presented for Council approval and will close out the current purchase order with KBS for three-phase padmount transformers. Bid 22- 035 PO 22201933 % Increase Original PO Total $413,696.00 - Change Order 1 $81,589.05 19.72% Change Order 2 $40,452.12 9.78% Revised PO Total $535,737.17 29.50% Budget & Financial Summary: Funds for the additional $40,452.12 are available in the Electric inventory asset account. Capital projects will be expensed as units are issued from inventory. Attachments: 1. 22201993 CO2--RF Page 61 of 202 Page 62 of 202 CONTRACT & AGREEMENT ROUTING FORM 9.12.23 UPDATED CONTRACT#: ___________ PROJECT #: ____________BID/RFP/RFQ#: ___ Project Name / Contract Description: Name of Contractor: CONTRACT TOTAL VALUE: $ Grant Funded Yes No If yes, what is the grant number: Debarment Check Yes No N/A Davis Bacon Wages Used Yes No N/A Section 3 Plan Incl. Yes No N/A Buy America Required Yes No N/A Transparency Report Yes No N/A NEW CONTRACT RENEWAL # _____ CHANGE ORDER # _____ OTHER ______________ BUDGETARY AND FINANCIAL INFORMATION (Include number of bids solicited, number of bids received, funding source, budget vs. actual cost, summary tabulation) (If required)* CRC Approval Date*: ___N/A_____ Council Approval Date*: ____________ Agenda Item No*: ______ --Section to be completed by Risk, Purchasing or City Secretary’s Office Only— Insurance Certificates: ______ Performance Bond: ________ Payment Bond: ________ Info Tech: _______ SIGNATURES RECOMMENDING APPROVAL __________________________________________ _________________________________ DEPARTMENT DIRECTOR/ADMINISTERING CONTRACT DATE __________________________________________ _________________________________ ASST CITY MGR – CFO DATE __________________________________________ _________________________________ LEGAL DEPARTMENT DATE APPROVED & EXECUTED __________________________________________ _________________________________ CITY MANAGER DATE __________________________________________ _________________________________ MAYOR (if applicable)DATE __________________________________________ _________________________________ CITY SECRETARY (if applicable)DATE PO# 22201933 KBS Electric Dist. Chg Or #2 1Page 63 of 202 KBS ELECTRICAL DISTRIBUTORS N/A N/A PO# 22201933 KBS Electric Dist. Chg Or #2 2Page 64 of 202 Contract # / Bid #: _________________Page 1 of 2 Cost Escalation/De-Escalation Affidavit Rev. 05/09/2022 COST ESCALATION / DE-ESCALATION AFFIDAVIT THE STATE OF _________________ § § COUNTY OF ____________________§ BEFORE ME, the undersigned authority, on this day personally appeared ______________________________________________________, the authorized representative for ______________________________________________________, hereinafter referred to as “VENDOR” who was awarded the following Contract(s) or Bid(s) with the City of College Station, Texas (“CITY”): _______________________________________________________________________________________. Said VENDOR now swears and testifies under oath and under the penalty of perjury in this AFFIDAVIT that the information submitted herein is true and correct and that there has been a substantial bona fide price increase to the VENDOR from VENDOR’S supplier(s) for the material(s), item(s) and quantities specified herein being purchased by the CITY, and as further described in the supporting documentation supplied to CITY by VENDOR, incorporated by reference herein. Furthermore, VENDOR testifies that the price increase(s) are beyond the VENDOR’S control, despite the VENDOR’S best efforts to manage costs. VENDOR testifies and acknowledges that VENDOR will be diligent in de-escalating prices charged to the CITY pursuant to the de-escalation clause contained in the above referenced Contract(s) or Bid(s) and as inserted below: Any contract that has had a price increase by way of the escalation clause shall be subject to de-escalation in the same or similar manner in the event of cost reductions to the Vendor. Vendor shall notify the City at the time when the Vendor’s costs for the materials specified herein reduce due to stabilization in the market at which time prices for item(s) in this contract shall be reduced accordingly. Failure by the Vendor to notify the City of a decrease in costs for the materials for which the Vendor was granted a price adjustment may result in immediate termination of this contract and a five (5) year debarment from participating in future City contract opportunities. The City shall not be obligated to pay the Vendor the difference between the contract price and the price adjustment. VENDOR swears and affirms that VENDOR has personal knowledge of the facts stated in this AFFIDAVIT and that all statements and supporting documents are true, correct, and complete. VENDOR acknowledges that presenting falsified records, making false statements, or submitting false affidavits to a governmental entity is a crime and will be prosecuted to the fullest extent authorized by law. PO# 22201933 KBS Electric Dist. Chg Or #2 3Page 65 of 202 Contract # / Bid #: _________________Page 2 of 2 Cost Escalation/De-Escalation Affidavit Rev. 05/09/2022 VENDOR further acknowledges, by the signing of this AFFIDAVIT, that this AFFIDAVIT may be used against VENDOR in any and all proceedings at law, whether civil or criminal. VENDOR’S Authorized Representative: Sworn Signature: ___________________________________ Name: ___________________________________ Title: _________________________ Date: _________________________ VENDOR’S Name: _____________________________________________ Address: ______________________ ______________________ ______________________ ______________________ Phone: ______________________ Email: ______________________ THE STATE OF ______________ § § COUNTY OF _______________ § This Affidavit was sworn and subscribed before me on the _____ day of ____________, 20___, by: <insert authorized representative’s name>:______________________________________________, <insert authorized representative’s title>:_____________________________________________ of <insert Vendor’s name/company name>: _____________________________________________, a <insert state and type of business entity>: ____________________________________________, on behalf of said entity. _______________________________________________ NOTARY PUBLIC in and for the State of _____________ My Commission Expires: _______________ PO# 22201933 KBS Electric Dist. Chg Or #2 4Page 66 of 202 WEG Transformers USA Inc One Pauwels Drive, Washington Missouri 63090, USA www.weg.net/us - 1-636-239-9300 January 12, 2024 KBS Electrical Distributors Incorporated 7554 Highway 21 East Bryan, Texas 77808 Attention: Mr. Will Johnson Reference: KBS College Station Three Phase Padmount Q1 2024 Shipment Escalations Dear Mr. Johnson: WEG Transformer submitted an escalation request against KBS PO #1051366 for transformers that will be shipping in Q1 2024. Items included in our request and the requested percentage of increase, calculated from date of order placement to date of transformer shipments, tied to the raw material indices as Quantity 1 750 kVA 480Y/277 - 32% Increase Quantity 1 500 kVA 480Y/277 27% Increase Quantity 1 500 kVA 480Y/277 27% Increase Quantity 1 500 kVA 480Y/277 27% Increase Quantity 1 500 kVA 480Y/277 27% Increase Please let me know if anything further is necessary to process this request. Sincerely, Cheryl Basel Cheryl Basel Manager, Central Region WEG Transformers USA PO# 22201933 KBS Electric Dist. Chg Or #2 5Page 67 of 202 1 Robyn Forsyth From:Timothy Crabb Sent:Tuesday, January 23, 2024 9:14 AM To:Kimberly Voitier; Glenn Gavit Cc:Baylie B. Miller; Matthew Matcek Subject:RE: PO 22201933 - Transformer Price Increase I am good with going forward with Purchasing and Legal to see how to process the increase. Sincerely, TRC From: Kimberly Voitier <kvoitier@cstx.gov> Sent: Monday, January 22, 2024 3:40 PM To: Timothy Crabb <Tcrabb@cstx.gov>; Glenn Gavit <ggavit@cstx.gov> Cc: Baylie B. Miller <bbmiller@cstx.gov>; Matthew Matcek <mmatcek@cstx.gov> Subject: FW: PO 22201933 - Transformer Price Increase We received additional details on WEG’s transformer price increases, info below. Are you good for us to move forward to work with Purchasing and Legal on how to process this increase? I did not find any wording in the original bid documents or terms & conditions on the PO that put a limit (percentage or dollar amount) on the escalation amount, but like Glenn said, this will likely need council approval. Original PO 22201933 $413,696.00 % Increase PO + COs Change Order 1 $81,589.00 19.72% $495,285.00 Proposed Change Order 2 $40,452.12 9.78% $535,737.12 TOTAL CO AMOUNT $122,041.12 29.50% $535,737.12 Kim From: Baylie B. Miller <bbmiller@cstx.gov> Sent: Monday, January 22, 2024 11:56 AM To: Kimberly Voitier <kvoitier@cstx.gov> Cc: Matthew Matcek <mmatcek@cstx.gov> Subject: RE: PO 22201933 - Transformer Price Increase Please see below from WEG. From: Cheryl Basel <cbasel@weg.net> Sent: Friday, January 19, 2024 8:43:35 AM To: Will Johnson <will@kbselectric.com>; Marvin Oldham <marvin@kbselectric.com>; Holly Wassall <hwassall@weg.net> Subject: RE: PO 1051366 Will – PO# 22201933 KBS Electric Dist. Chg Or #2 6Page 68 of 202 2 I do understand College Station’s concern and here is the additional detailed explanation for the price increase. Please review and let me know if you have any questions. If not, please submit this onto College Station. WEG has submitted a 32% increase for the 750 KVA and a 27% increase in the 500 kVA. This percentage represents the change in commodities from this PO being issued to today. This being, our first quoted price in December 2021 to January 2024. As shared in our weighting tables, our formula adjusts the price of Oil, Copper, Aluminum, Mild Steel or Stainless Steel, Core Steel, Accessories, others, Labor, and freight. Each quarter WEG calculates the change from the previous quarter to the next. Below you will see the change in commodities from our weight table that shows Quarter Four 2023 to Quarter One 2024 represented. Depending on the appropriate weighting table provided by WEG, this results in a shift of the total transformer price of 4.35% max and 0.04% min. A much smaller increase than what is seen when comparing overall price change from the start of this award in 2021 and shared via WEG. Looking at our price change for the 500 kVA Quarter by Quarter, you get the following results: You can see the bulk of the price adjustments occurred in 2022. All commodities dramatically increased in 2022 as Covid consequences impacted the supply chain market. Some commodities such as copper, aluminum, and mild steel have PO# 22201933 KBS Electric Dist. Chg Or #2 7Page 69 of 202 3 stabilized from 2022 and created many of the price reductions seen above. Other commodities such as core steel, accessories, and other(transformer insulation) have remained high due to the demand in the transformer market. WEG’s expectation for 2024 is a continued stable supply chain with smaller shifts quarter to quarter. However, the price increases seen since the start of this award are not expected to be walked all the way back and the very reason we are still apply price adjustments at time of shipment for all transformers. Sincerely, Cheryl Basel Central Regional Sales Manager M: +1 314 520 7445 WEG Transformers USA 6350 WEG Drive, Washington Missouri 63090, USA www.weg.us From: Kimberly Voitier <kvoitier@cstx.gov> Sent: Wednesday, January 17, 2024 2:40 PM To: Timothy Crabb <Tcrabb@cstx.gov>; Glenn Gavit <ggavit@cstx.gov> Cc: Baylie B. Miller <bbmiller@cstx.gov>; Matthew Matcek <mmatcek@cstx.gov> Subject: FW: PO 22201933 - Transformer Price Increase Timothy & Glenn, The remaining transformers on our KBS “price agreement” also have a proposed price increase from WEG. The total amount of the increase to the PO is $40,452.12. With your approval, we’ll get with Purchasing to proceed on a change order under the escalation clause, or we can discuss further if you have questions or concerns. Attached are the new escalation letter and PO (with change order 1 pricing). PO 22201933* Qty Original Unit Cost Original Extended Cost % Increase Proposed Unit Cost Proposed Extended Cost 750 kVa 480/277 1 $37,350.00 $37,350.00 32% $49,302.00 $49,302.00 500 kVa 480/277 4 $26,389.00 $105,556.00 27% $33,514.03 $134,056.12 $142,906.00 $183,358.12 *PO lines 3 & 4 Next, we’ll need to look at our current, outstanding orders for units, like the 750 kVa Baylie mentioned, which are already committed that we will need to bid out and get on order again. Kim From: Baylie B. Miller <bbmiller@cstx.gov> Sent: Wednesday, January 17, 2024 12:28 PM To: Kimberly Voitier <kvoitier@cstx.gov> Cc: Matthew Matcek <mmatcek@cstx.gov> Subject: FW: PO 22201933 Good afternoon Kim, PO# 22201933 KBS Electric Dist. Chg Or #2 8Page 70 of 202 4 Please see the attached from KBS. WEG has hit them with another price escalation for the remaining transformers on this order. The good news is that this one is not quite as large as the last escalation, these units are ready to ship, and KBS has not increased the percentage of their markup. Please let me know if we can approve this price increase to get these units on hand. The 750 has already been allocated to a job and this is the only one we have coming soon. Thanks, Baylie From: Will Johnson <will@kbselectric.com> Sent: Tuesday, January 16, 2024 10:31 AM To: Baylie B. Miller <bbmiller@cstx.gov> Subject: Re: PO 22201933 ***** This is an email from an EXTERNAL source. DO NOT click links or open attachments without positive sender verification of purpose. Never enter USERNAME, PASSWORD or sensitive information on linked pages from this email. ***** Baylie please see attached letter from WEG stating their price increase on the remaining units from PO 22201933. Will college station be able to do a change order like we did at the end of the year? Will Johnson KBS Electrical Distributors, Inc. 7554 HWY. 21 East Bryan, TX 77808 Office: (979) 778-3200 Mobile: (979)-224-3252 From: Marvin Oldham <marvin@kbselectric.com> Sent: Thursday, January 4, 2024 4:26 PM To: Baylie B. Miller <bbmiller@cstx.gov>; Matthew Matcek <mmatcek@cstx.gov>; Will Johnson <will@kbselectric.com> Subject: RE: PO 22201933 Have not seen one yet, but I’m sure they will, PO# 22201933 KBS Electric Dist. Chg Or #2 9Page 71 of 202 5 From: Baylie B. Miller <bbmiller@cstx.gov> Sent: Thursday, January 4, 2024 4:23 PM To: Marvin Oldham <marvin@kbselectric.com>; Matthew Matcek <mmatcek@cstx.gov>; Will Johnson <will@kbselectric.com> Subject: RE: PO 22201933 Thanks Marvin! Do we expect these to have increases? From: Marvin Oldham <marvin@kbselectric.com> Sent: Thursday, January 4, 2024 4:21 PM To: Baylie B. Miller <bbmiller@cstx.gov>; Matthew Matcek <mmatcek@cstx.gov>; Will Johnson <will@kbselectric.com> Subject: RE: PO 22201933 ***** This is an email from an EXTERNAL source. DO NOT click links or open attachments without positive sender verification of purpose. Never enter USERNAME, PASSWORD or sensitive information on linked pages from this email. ***** 500kva 277 2ea 3/1/24, 2ea 3/15/24 750kva 277 1/19/24 From: Baylie B. Miller <bbmiller@cstx.gov> Sent: Thursday, January 4, 2024 2:11 PM To: Marvin Oldham <marvin@kbselectric.com>; Matthew Matcek <mmatcek@cstx.gov>; Will Johnson <will@kbselectric.com> Subject: RE: PO 22201933 Good afternoon guys, Following up on some open POs/getting transformer numbers and ETAs together. Have you heard anything on the remaining 5 transformers from this PO? Thanks, Baylie From: Marvin Oldham <marvin@kbselectric.com> Sent: Friday, December 15, 2023 11:13 AM To: Matthew Matcek <mmatcek@cstx.gov>; Will Johnson <will@kbselectric.com> Cc: Baylie B. Miller <bbmiller@cstx.gov> Subject: RE: PO 22201933 ***** This is an email from an EXTERNAL source. DO NOT click links or open attachments without positive sender verification of purpose. Never enter USERNAME, PASSWORD or sensitive information on linked pages from this email. ***** Thank you, From: Matthew Matcek <mmatcek@cstx.gov> Sent: Friday, December 15, 2023 11:10 AM To: Will Johnson <will@kbselectric.com>; Marvin Oldham <marvin@kbselectric.com> PO# 22201933 KBS Electric Dist. Chg Or #2 10Page 72 of 202 6 Cc: Baylie B. Miller <bbmiller@cstx.gov> Subject: PO 22201933 Good Morning, Sorry for the delay, Here is the PO for the transformers. Please acknowledge receipt of this PO. Thanks Matthew Matcek Assistant Warehouse Supervisor College Station Utilities | Electric 979.764.3533 Mmatcek@cstx.gov PO# 22201933 KBS Electric Dist. Chg Or #2 11Page 73 of 202 February 22, 2024 Item No. 9.6. SEnergy Power Generation Resource Development Consulting Contract Sponsor: Timothy Crabb, Director of Electric Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action on a contract with Schneider Engineering, LLC, dba SEnergy not to exceed $200,000 for power generation resource development consulting services. Relationship to Strategic Goals: Financially Sustainable City Core Services and Infrastructure Recommendation(s): Staff recommends approval of this contract. Summary: There is a need to investigate various power supply scenarios for the future requirements of the City of College Station. One option is for future power generation to supply some of the electrical usage needs of the City. This contract is to provide consulting services to investigate power generation options and to address issues with permitting and siting such a facility. CSU Electric has utilized Schneider Engineering, LLC, dba SEnergy (SEnergy) for electric engineering services for over a decade. SEnergy is a highly qualified firm whose staff is extremely knowledgeable in the CSU electric power supply business and responsive to the City's needs. Based on SEnergy’s unique familiarity with the City's electric operations, and the public purpose served by this project, it is in the City’s best interest to contract with SEnergy to provide these consulting services. Budget & Financial Summary: Funds are available in the Electric Fund Operating Budget. Attachments: 1. Contract is available for review in the City Secretary's Office Page 74 of 202 Contract is available for review in the City Secretary’s office. Page 75 of 202 February 22, 2024 Item No. 9.7. Greens Prairie Road Speed Limit Sponsor: Emily Fisher, Director of Public Works Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action regarding an ordinance amending Chapter 38, "Traffic and Vehicles," Article VI "Traffic Schedules," Section 38-1012 "Traffic Schedule XII, Speed Limits," of the Code of Ordinances of the City of College Station, Texas establishing a speed limit of 40 mph on Greens Prairie Road between Arrington Drive and Dalton Drive. Relationship to Strategic Goals: 1. Core Services and Infrastructure 2. Improving Mobility Recommendation(s): Staff recommends approval of the ordinance amendment. Summary: The City has widened Greens Prairie Road from a two-lane asphalt road to a four-lane concrete road with medians, sidewalks, and a shared-use path. This ordinance amendment would set the permanent speed limit to 40 miles per hour (mph) from Arrington Road to the city limit line just past Dalton Drive. The previous speed limit was 55 mph when the road was a rural type section, and more recently 30 mph during construction. The speed limit was set based on multiple factors. Speed for newly constructed roads is typically set as part of the design, since many aspects of roadway alignment are directly related to speed. The curve located between Arrington Road and Forest Ridge Elementary has a design speed of 40 mph, meaning this is the speed that was used to calculate the geometry of the road. If a higher speed limit was used, the curve would have needed to be super-elevated, which would have a different set of design guidelines to follow as well as significant impacts on the drainage design of the road. Furthermore, the school zone speed limit around Forest Ridge Elementary is currently set at 25 mph. Typically, speed limits do not drop more than 15 mph in school zones. Setting the speed any higher through this section of Greens Prairie would have resulted in a higher school zone speed. Finally, the speed for the remainder of Greens Prairie Road, within the city limits (west of Woodlake to FM 2154), is 40 mph. The section of Greens Prairie currently in the county is set at 45 mph, but will also be set to 40 mph once widened. For these reasons, staff recommends setting the speed limit to 40 mph for the entirety of the project, from Arrington Road to Dalton Drive. Budget & Financial Summary: Speed limit signs are included in the Greens Prairie Widening project budget. Attachments: 1. Ordinance - Greens Prairie Speed Limit 2. Greens Prairie Exhibit Page 76 of 202 Ordinance Form 8-14-17 ORDINANCE NO. __________ AN ORDINANCE AMENDING CHAPTER 38, “TRAFFIC AND VEHICLES,” ARTICLE VI “TRAFFIC SCHEDULES,” SECTION 38-1012 “TRAFFIC SCHEDULE XII, SPEED LIMITS,” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY ESTABLISHING THE SPEED LIMIT OF GREENS PRAIRIE ROAD FROM ARRINGTON ROAD TO DALTON DRIVE, PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Chapter 38, “Traffic and Vehicles,” Article VI “Traffic Schedules,” Section 38-1012 “Traffic Schedule XII, Speed Limits,” of The Code of Ordinances of The City of College Station, Texas, be amended as set out in Exhibit “A” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance upon a finding of liability thereof shall be deemed liable for a civil offense and punished with a civil penalty of not less than one dollar ($1.00) and not more than two thousand dollars ($2,000.00) or upon conviction thereof guilty of a misdemeanor, shall be punished by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00). Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 77 of 202 ORDIANCE NO.____________ Page 2 of 3 Ordinance Form 8-14-17 PASSED, ADOPTED and APPROVED this ______ day of _______________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 78 of 202 ORDIANCE NO.____________ Page 3 of 3 Ordinance Form 8-14-17 Exhibit A That Chapter 38, “Traffic and Vehicles,” Article VI. “Traffic Schedules,” Section 38-1012 “Traffic Schedule XII, Speed Limits,” is hereby amended to include the following: Greens Prairie Road. For traffic moving east and west from Arrington Road to Dalton Drive the speed limit shall be forty (40) miles per hour. Page 79 of 202 Page 80 of 202 February 22, 2024 Item No. 9.8. Presentation, discussion, and possible action regarding approval of annual price agreements for copy, print and signage services with TOPS Printing Inc, dba AlphagraphicsBCS and Copy Stop Print Signs and Graphics for a total estimated annual expenditure not to exceed $175,000. Sponsor: Mary Ellen Leonard, Director of Fiscal Services Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action regarding annual price agreements for copy, print and signage services with TOPS Printing Inc, dba AlphagraphicsBCS and Copy Stop Print Signs and Graphics not to exceed a combined $175,000. Relationship to Strategic Goals: Financially Sustainable City Core Services and Infrastructure Recommendation(s): Staff respectfully requests approval to award price agreements to TOPS Printing Inc, dba AlphagraphicsBCS and Copy Stop Print Signs and Graphics for a total estimated annual expenditure not to exceed $175,000. Summary: In December 2023, Purchasing Staff formally solicited sealed proposals to establish City- wide annual price agreements for copy, print and signage services. Three (3) responses were received, evaluated, and scored by a committee made up of representatives from various City departments. Upon final evaluation and scoring, it was determined that TOPS Printing Inc, dba AlphagraphicsBCS and Copy Stop Print Signs and Graphics were the two highest-ranking proposals offering the best value. Both have local storefronts and a positive history of providing goods and services to the City. The awarded price agreements shall be effective for a term of one (1) year with firm fixed unit prices and discounts. Upon completion of the initial term and mutual agreement of all parties, the price agreements may be renewed for up to two (2) additional one (1) year terms. The total estimated annual expenditure is based on historical expenditures and projected departmental needs related to copy, print and signage services. Budget & Financial Summary: Funds are available and budgeted within each department’s operational funds. Attachments: 1. RFP 24-023 Copy Print and Signage Services Price Sheet Page 81 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTBest ValuePricing the SameNo Pricing Offered DESCRIPTIONCOMMENTSCOMMENTSPlease add $7.50 per file for bleed trim. For example 50;4/0 postcards on 80# gloss cover would be $15.00One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Matte Cover $ 0.26 $ 0.38 $ 0.18 $ 0.20 $ 0.10 $ 0.15 $ 0.07 $ 0.11 $ 0.15 $ 0.24 $ 0.12 $ 0.21 $ 0.07 $ 0.18 $ 0.05 $ 0.14 80# Gloss Cover $ 0.26 $ 0.38 $ 0.18 $ 0.20 $ 0.10 $ 0.15 $ 0.07 $ 0.11 $ 0.15 $ 0.24 $ 0.12 $ 0.21 $ 0.07 $ 0.18 $ 0.05 $ 0.14 80# Gloss Text $ 0.24 $ 0.36 $ 0.16 $ 0.17 $ 0.09 $ 0.14 $ 0.06 $ 0.10 $ 0.13 $ 0.22 $ 0.10 $ 0.19 $ 0.05 $ 0.16 $ 0.03 $ 0.12 100# Matte Cover $ 0.28 $ 0.41 $ 0.19 $ 0.18 $ 0.12 $ 0.17 $ 0.09 $ 0.13 $ 0.17 $ 0.26 $ 0.14 $ 0.24 $ 0.09 $ 0.16 $ 0.07 $ 0.18 100# Gloss Cover $ 0.28 $ 0.41 $ 0.19 $ 0.18 $ 0.12 $ 0.17 $ 0.09 $ 0.13 $ 0.17 $ 0.26 $ 0.14 $ 0.24 $ 0.09 $ 0.16 $ 0.07 $ 0.18 100# Gloss Text $ 0.24 $ 0.36 $ 0.17 $ 0.16 $ 0.10 $ 0.14 $ 0.06 $ 0.10 $ 0.14 $ 0.23 $ 0.11 $ 0.20 $ 0.06 $ 0.17 $ 0.04 $ 0.13 100# Gloss $ 0.28 $ 0.41 $ 0.19 $ 0.18 $ 0.12 $ 0.17 $ 0.09 $ 0.13 $ 0.17 $ 0.26 $ 0.14 $ 0.24 $ 0.09 $ 0.16 $ 0.07 $ 0.18 Quoting this as COVER Please add $7.50 per file for bleed trim. For example 50;4/0 postcards on 80# gloss cover would be $16.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Matte Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 80# Gloss Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 80# Gloss Text $ 0.36 $ 0.50 $ 0.20 $ 0.28 $ 0.13 $ 0.23 $ 0.12 $ 0.21 $ 0.16 $ 0.27 $ 0.14 $ 0.24 $ 0.13 $ 0.21 $ 0.11 $ 0.19 100# Matte Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Gloss Text $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.17 $ 0.28 $ 0.15 $ 0.25 $ 0.14 $ 0.22 $ 0.12 $ 0.20 100# Gloss $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 Quoting this as COVER Please add $7.50 per file for bleed trim. For example 50;4/0 postcards on 80# gloss cover would be $16.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Matte Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 80# Gloss Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 100# Matte Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Gloss Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 Please add $7.50 per file for bleed trim. For example 50;4/0 postcards on 80# gloss cover would be $16.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Coated, Colored Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 #80 Matte Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 80# Gloss Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 100# Coated, Colored Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Matte Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Gloss Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 Please add $7.50 per file for bleed trim. For example 50;4/0 postcards on 80# gloss cover would be $16.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Coated, Colored Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 #80 Matte Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 80# Gloss Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 100# Coated, Colored Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Matte Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Gloss Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 Please add $7.50 per file for bleed trim. For example 50;4/0 postcards on 80# gloss cover would be $16.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Coated, Colored Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 80# Gloss Cover $ 0.38 $ 0.54 $ 0.24 $ 0.32 $ 0.15 $ 0.25 $ 0.14 $ 0.23 $ 0.18 $ 0.29 $ 0.17 $ 0.27 $ 0.15 $ 0.23 $ 0.12 $ 0.21 100# Coated, Colored Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 Please add $7.50 per file for bleed trim. For example 50;4/0 postcards on 100# gloss cover would be $17.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided100# Gloss Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 100# Matte Cover $ 0.40 $ 0.56 $ 0.26 $ 0.34 $ 0.17 $ 0.26 $ 0.16 $ 0.25 $ 0.20 $ 0.31 $ 0.18 $ 0.28 $ 0.17 $ 0.25 $ 0.15 $ 0.23 #32 Hammermill Text $ 0.31 $ 0.51 $ 0.21 $ 0.29 $ 0.12 $ 0.21 $ 0.11 $ 0.21 $ 0.14 $ 0.24 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.10 $ 0.20 32# Coated Text $ 0.31 $ 0.51 $ 0.21 $ 0.29 $ 0.12 $ 0.21 $ 0.11 $ 0.21 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 Please add $7.50 per file for bleed trim. For example 50;4/0 flyers on 80# gloss cover would be $25.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided80# Colored Cover $ 0.30 $ 0.59 $ 0.25 $ 0.49 $ 0.20 $ 0.35 $ 0.19 $ 0.33 $ 0.36 $ 0.51 $ 0.28 $ 0.44 $ 0.25 $ 0.40 $ 0.23 $ 0.38 80# Matte Cover $ 0.33 $ 0.62 $ 0.28 $ 0.52 $ 0.23 $ 0.38 $ 0.22 $ 0.36 $ 0.36 $ 0.51 $ 0.28 $ 0.44 $ 0.25 $ 0.40 $ 0.23 $ 0.38 80# Gloss Cover $ 0.33 $ 0.62 $ 0.28 $ 0.52 $ 0.23 $ 0.38 $ 0.22 $ 0.36 $ 0.36 $ 0.51 $ 0.28 $ 0.44 $ 0.25 $ 0.40 $ 0.23 $ 0.38 100# Colored Cover $ 0.34 $ 0.63 $ 0.29 $ 0.53 $ 0.24 $ 0.39 $ 0.23 $ 0.37 $ 0.37 $ 0.52 $ 0.29 $ 0.45 $ 0.26 $ 0.41 $ 0.24 $ 0.39 100# Gloss Cover $ 0.34 $ 0.63 $ 0.29 $ 0.53 $ 0.24 $ 0.39 $ 0.23 $ 0.37 $ 0.37 $ 0.52 $ 0.29 $ 0.45 $ 0.26 $ 0.41 $ 0.24 $ 0.39 100# Matte Cover $ 0.34 $ 0.63 $ 0.29 $ 0.53 $ 0.24 $ 0.39 $ 0.23 $ 0.37 $ 0.37 $ 0.52 $ 0.29 $ 0.45 $ 0.26 $ 0.41 $ 0.24 $ 0.39 #32 Hammermill Text $ 0.30 $ 0.59 $ 0.25 $ 0.49 $ 0.20 $ 0.35 $ 0.19 $ 0.33 $ 0.34 $ 0.49 $ 0.31 $ 0.46 $ 0.23 $ 0.38 $ 0.19 $ 0.32 Please add $7.50 per file for bleed trim. For example 50;4/0 flyers on 80# coated text would be $13.50One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided20# Matte Text $ 0.25 $ 0.54 $ 0.20 $ 0.45 $ 0.15 $ 0.30 $ 0.14 $ 0.29 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 Less than 100 100-500 Greater than 500 Greater than 1000Handouts, Flyers, Ink 4/0 10 X4"Less than 100 100-500 Greater than 500 Greater than 1000Handouts, Flyers ; Ink 4/0; 8.5X 5.5"; Trim to Bleeds (Cont'd)Less than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500 Greater than 500 Greater than 1000Greater than 500 Greater than 1000Hand outs, Flyers; Ink 4/0; 8.5X 11"; Trim to BleedsLess than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500Hand outs, Flyers Ink 4/0; 6X9 "; Trim Bleeds;Less than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500Handouts, Flyers ; Ink 4/0; 8.5 X 5.5"; Trim to BleedsLess than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500 Greater than 500 Greater than 1000Hand outs, Flyers Ink 4/0; 5X7 "; Trim Bleeds; Ink 1/1Less than 100 100-500 Greater than 500 Greater than 1000Greater than 500 Greater than 1000Hand outs, Flyers Ink 4/0; 4X9 "; Trim to BleedsLess than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500 Greater than 500 Greater than 1000Items listed represent past printing items purchased by the City. The City reserves the right to increase or decrease the quantities by any amount deemed necessary to meet its needs without any adjustments in the unit bid prices. Items will be ordered on an as‐needed basis.TOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIESGreater than 1000Hand outs, Flyers Ink 4/0; 4.75 X 7.75 "; Trim to BleedsLess than 100 100-500 Greater than 500 Greater than 1000Less than 100 100-500 Greater than 500Hand outs, Flyers Ink 4/0; 3X5 "; Trim to BleedsLess than 100 100-500 Greater than 500 Greater than 1000Page 1Page 82 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTDESCRIPTIONCOMMENTSCOMMENTSTOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIES20# Gloss Text $ 0.25 $ 0.54 $ 0.20 $ 0.45 $ 0.15 $ 0.30 $ 0.14 $ 0.29 $$$$$$$$ N/A - 20# GLOSS TEXT UNAVAILABLE 24# Matte text $ 0.25 $ 0.54 $ 0.20 $ 0.45 $ 0.15 $ 0.30 $ 0.14 $ 0.29 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 24# Gloss text $ 0.25 $ 0.54 $ 0.20 $ 0.45 $ 0.15 $ 0.30 $ 0.14 $ 0.29 $$$$$$$$ N/A - 24# GLOSS TEXT UNAVAILABLE 32# Matte text $ 0.26 $ 0.55 $ 0.21 $ 0.46 $ 0.16 $ 0.31 $ 0.15 $ 0.30 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 32# coated text $ 0.26 $ 0.55 $ 0.21 $ 0.46 $ 0.16 $ 0.31 $ 0.15 $ 0.30 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 65# Matte Cover $ 0.28 $ 0.57 $ 0.23 $ 0.48 $ 0.18 $ 0.33 $ 0.17 $ 0.32 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 65# Gloss Cover $ 0.28 $ 0.57 $ 0.23 $ 0.48 $ 0.18 $ 0.33 $ 0.17 $ 0.32 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 80# Matted text $ 0.26 $ 0.55 $ 0.21 $ 0.46 $ 0.16 $ 0.31 $ 0.15 $ 0.30 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 80# Gloss text $ 0.26 $ 0.55 $ 0.21 $ 0.46 $ 0.16 $ 0.31 $ 0.15 $ 0.30 $ 0.12 $ 0.22 $ 0.11 $ 0.21 $ 0.09 $ 0.19 $ 0.08 $ 0.18 Please add $7.50 per file for bleed trim. For example 50;4/0 flyers on 80# coated text would be $29.00One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided One Sided Two Sided20# Matte Text $ 0.39 $ 0.70 $ 0.33 $ 0.56 $ 0.30 $ 0.50 $ 0.29 $ 0.45 $ 0.36 $ 0.51 $ 0.30 $ 0.46 $ 0.23 $ 0.38 $ 0.22 $ 0.32 80# Matted text $ 0.40 $ 0.71 $ 0.34 $ 0.57 $ 0.31 $ 0.51 $ 0.30 $ 0.46 $ 0.43 $ 0.58 $ 0.37 $ 0.47 $ 0.29 $ 0.41 $ 0.28 $ 0.39 80# Gloss text $ 0.40 $ 0.71 $ 0.34 $ 0.57 $ 0.31 $ 0.51 $ 0.30 $ 0.46 $ 0.43 $ 0.58 $ 0.37 $ 0.47 $ 0.29 $ 0.41 $ 0.28 $ 0.39 80# Matt Cover $ 0.41 $ 0.72 $ 0.35 $ 0.58 $ 0.32 $ 0.52 $ 0.31 $ 0.47 $ 0.54 $ 0.69 $ 0.48 $ 0.64 $ 0.44 $ 0.59 $ 0.41 $ 0.57 80# Gloss Cover $ 0.41 $ 0.72 $ 0.35 $ 0.58 $ 0.32 $ 0.52 $ 0.31 $ 0.47 $ 0.54 $ 0.69 $ 0.48 $ 0.64 $ 0.44 $ 0.59 $ 0.41 $ 0.57 100# Matted Cover $ 0.42 $ 0.73 $ 0.36 $ 0.59 $ 0.33 $ 0.53 $ 0.32 $ 0.48 $ 0.56 $ 0.71 $ 0.50 $ 0.65 $ 0.46 $ 0.61 $ 0.43 $ 0.59 100# Gloss Cover $ 0.42 $ 0.73 $ 0.36 $ 0.59 $ 0.33 $ 0.53 $ 0.32 $ 0.48 $ 0.56 $ 0.71 $ 0.50 $ 0.65 $ 0.46 $ 0.61 $ 0.43 $ 0.59 100# Gloss Text $ 0.41 $ 0.72 $ 0.35 $ 0.58 $ 0.32 $ 0.52 $ 0.31 $ 0.47 $ 0.44 $ 0.59 $ 0.38 $ 0.48 $ 0.30 $ 0.42 $ 0.29 $ 0.40 FORMS Black 1/0, 1/1; 8.5 x 11"Single Side Double Side #20 Plain TextPadded on Left Side w/ Clipboard BackQTY UNIT PRICESingle Side Double Side #20 Plain TextPadded on Left Side w/ Clipboard BackQTY UNIT PRICEGenericx Pad 50 sheets $ 2.25 X X X Pad 50 sheets $ 3.15 Quoted as single color blackGenericx Pad 50 sheets $ 3.75 X X X Pad 50 sheets $ 5.00 Quoted as single color blackGenericx Pad 60 sheets $ 2.65 X X X Pad 60 sheets $ 3.50 Quoted as single color blackGenericx Pad 60 sheets $ 4.45 X X X Pad 60 sheets $ 5.25 Quoted as single color blackGenericx Pad 90 sheets $ 3.85 X X X Pad 90 sheets $ 6.15 Quoted as single color blackGenericx Pad 90 sheets $ 6.55 X X X Pad 90 sheets $ 7.65 Quoted as single color blackGenericx Pads 100 sheets $ 4.25 X X X Pads 100 sheets $ 9.75 Quoted as single color blackGenericx Pads 100 sheets $ 7.25 X X X Pads 100 sheets $ 10.95 Quoted as single color blackFORMS Black 1/0, 1/1; 8.5 x 11"Single Side Double Side #20 Plain TextPadded on Top w/ Chipboard BackQTY UNIT PRICESingle Side Double Side #20 Plain TextPadded on Top w/ Chipboard BackQTY UNIT PRICEGenericx Pad 25 sheets $ 2.25 XXXPad 25 sheets $ 1.95 Quoted as single color blackGenericx Pad 25 sheets $ 3.75 XXXPad 25 sheets $ 3.15 Quoted as single color blackGenericx Pad 60 sheets $ 2.65 XXX Pad 60 sheets $ 3.50 Quoted as single color blackGenericx Pad 60 sheets $ 4.45 XXX Pad 60 sheets $ 5.25 Quoted as single color blackGenericx Pad 80 sheets $ 3.85 XXXPad 80 sheets $ 5.60 Quoted as single color blackGenericx Pad 80 sheets $ 6.55 XXXPad 80 sheets $ 6.90 Quoted as single color blackGenericx 1 Pad 90 $ 4.25 XXX1 Pad 90 $ 6.15 Quoted as single color blackGenericx 1 Pad 90 $ 7.25 XXX1 Pad 90 $ 7.65 Quoted as single color blackDuplicate1 ream $ 193.00 250 sets per reamXX1 ream $ 121.00 Quoted as full color 2 part NCRDuplicate1 ream $ 193.00 250 sets per reamXX1 ream $ 149.00 Quoted as full color 2 part NCRTriplicate1 ream $ 193.00 250 sets per reamXX1 ream $ 121.00 Quoted as full color 3 part NCRTriplicate1 ream $ 193.00 250 sets per reamXX1 ream $ 155.00 Quoted as full color 3 part NCRSPECIAL FORMS Single Side Double Side #20 Plain Text OTHERQTY UNIT PRICESingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICEOpening & Closing Checklist Padded Forms-Padded√Top W/ Chipboard Back2 Pads 60 sheets $ 8.90 Unit Price $4.45x√Top W/ Chipboard Back2 Pads 60 sheets $ 10.50 Unit Price $5.25 Checklist Padded Forms-Padded√Top w/ Chipboard back2 Pads 80 sheets $ 11.70 Unit Price $5.85x√Top w/ Chipboard back2 Pads 80 sheets $ 13.80 Unit Price $6.9 Padded 50 /pad, pad in 50's√ Pad on top w/ chip board at top1500 pads of 50 forms $ 18.92 x√ Pad on top w/ chip board at top1500 pads of 50 forms $ 1,550.00 1.03/pad Padded Forms-Padded on Top Pad on top w/ chip board at top4 Pads 75 sheets $ 13.00 Unit Price $3.25xx Pad on top w/ chip board at top4 Pads 75 sheets $ 15.50 Unit Price 3.75 BLK 1/0; 8/5 X 5.5" BLK 1/0; 8/5 X 5.5" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" 8.5 X 11"; Blk 1/18.5 X 11"; Blk 1/18.5 X 11"; Blk 1/1, 8.5 X 11"; Blk 1/1, Two ColorTwo ColorAdditionalAdditionalTwo ColorTwo ColorTwo ColorTwo ColorSingle ColorSingle ColorTwo ColorTwo ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorDESCRIPTIONDESCRIPTIONSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorSingle ColorDESCRIPTIONDESCRIPTIONLess than 100 100-500Handouts, Flyers, Ink 4/0 11x17 Full Color Less than 100 100-500 Greater than 500 Greater than 1000Greater than 500 Greater than 1000Page 2Page 83 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTDESCRIPTIONCOMMENTSCOMMENTSTOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIES3 pt NCR Form w/C/P /Shrinkwrap 150/pgk box & delivered600 pkg $ 210.00 Unit Price $0.35x 600 pkg $ 315.00 600 sets; Unit Price $0.525Form; 2 part NCR, Prints1000 pieces $ 221.00 Unit Price $0.2211000 pieces $ 255.00 Unit Price $ 0.255 NCR Pad in qyt's of 50's w/ chip (5 pads 2 part NCR, PrintsChipboard back; shrink wrapped 250 per pkg1500 pieces $ 353.00 price is for 1500 forms (30 pads) Chipboard back; shrink wrapped 250 per pkg1500 pieces $ 415.00 prints1000 pieces $ 50.00 paper not specified. Price is for 20# bond; Unit Price $0.05 1000 pieces $ 59.50 Plain 8.5x11 - black ink copies 1/0; 20# plain paperQty: 1000; Unit Price $0.059 Orders √√√500 sets $ 70.00 Unit Price $1.40√√√500 sets $ 79.00 Plain 8.5x11 - black ink copies 1/0; 20# plain paperQty: 1000 Form 20#√√Crease and trifold, put inside trifold brochure500 $ 70.00 Unit Price $0.14√√Crease and trifold, put inside trifold brochure50095.00$               Print Pad - 2 Part Carbonless; 250 per pack, 1,000 $ 221.00 Unit Price $.221,000255.00$             Quoted black ink, single sidedForm, Shrink Wrap 250 per package; box deliver;500 $ 331.00 Unit Price $.66500 $ 235.00 Quoted as full color. Unit Price $0.475 Shts, double sided, collate and staple top left√1,000 $ 320.00 Unit Price $0.32√1,000 $ 1,217.75 1000 sets ; Unit Price $1.21Padded Forms-Padded500 $ 3.75 No Quantity specifed. Price is for 1 pad of 50 sheets 500 $ * Need confirmation of specsText Form, 100# Gloss√√Crease and trifold500 $ 230.00 Unit Price $0.46√√Crease and trifold500 $ 185.00 Unit Price $ 0.37 Text Form, 32 Hammermill √Crease and trifold50 $ 54.00 Unit Price $1.08√Crease and trifold50 $ 37.50 Unit Price $0.75 Text Form, 80# Gloss√Crease and trifold; trim to bleeds700 $ 250.00 Unit Price $0.35√Crease and trifold; trim to bleeds700 $ 235.00 Unit Price $ 0.33 Lined Note Pads, 64pg+Cover, Trim, fold, saddle stitch, box, local delivery; Cover #80 Royal Fiber Gray, Text #60 OffsetCover: 1/0 Ag Maroon, Text: 1/1 Process Blue500 $ 1,135.00 Unit Price $ 2.27Cover: 1/0 Ag Maroon, Text: 1/1 Process Blue500 $ * Need confirmation of specsCertificates; #100 Matte CoverTrim to Bleeds 1,500 $ 1,500.00 Unit Price $1.00Trim to Bleeds 1,500 $ 295.00 Double Sided - 4/4; Unit Price $0.196Certificates; #100 Matte CoverTrim to Bleeds 500 $ 500.00 Unit Price $1.00Trim to Bleeds 500 $ 175.00 Single Sided - 4/0; Unit Price $0.35 Bank White Vinyl Tabs, Mylar 8 Tabs800 $ 280.00 Unit Price $0.35800 $ 195.00 Black Ink Printing only - no inserting; Unit Price $0.24 325 Packets w/ 9 pages Single sided and 8 double sided pages, stapled350 $ 686.00 Unit Price $1.96350 $ 1,135.00 ASSUMES ALL PAGES ARE FULL COLOR & 20# UNCOATED; Unit Price $3.24Invitations, 5X7" 100# Gloss; 4/0100 $ 40.00 Price is 4/0 on 100# Gloss cover 100 $ 20.00 ASSUMES INVITES ARE DOUBLE SIDED & FULL COLOR & GLOSS COVERInvitations, 3.5 X 5.5" 80# Gloss 4/050 $ 25.00 Price is 4/0 on 100# Gloss cover 50 $ 15.00 Single Sided; 80# GLOSS COVER - 4/0PassPort Prints, 8.5 X 11" Trim to Bleeds500 $ 145.00 Unit Price $0.29500 $ 130.00 Unit Price $0.26Pass Cards; 8.5 X 11" 1,500 $ 345.00 Unit Price $0.341,500 $ 325.00 Unit Price $0.21Name Tags 1 X3" 10 $ 200.00 Unit Price $20.0010 $ 125.00 (12.50/each) SINGLE SIDED; MAGNET BACK Books 8.5X 5.5"; 3 Hole Drilled 8.5x11 Full Color One Sided Two SidedOne Sided Two Sided11X 17", 3 hole punch, Trim to bleed, crease & custom trifolded (not Covering up the 3 hole punch when folding), slip sheets between sets, BLK 4/0, 80 Gloss; Text $ 1.00 $ 0.66 Pricing will vary on quantity when ordered8.5 X 11", Double Sided, 3 hole punch, Trim to bleed, crease & custom trifolded slip sheets between sets, BLK 4/0; 80# Gloss; Text $ 1.00 $ 40.00 Pricing will vary on quantity when ordered8.5 X11" 100# Matted Cover $ $ 0.63 $ 0.37 $ 0.52 8.5X11 full color single sided Books/ Manuals w/ Coils100# Matted CoverUnable to bid. No page count given $ 0.37 $ 0.52 Confirmation of size needed, quoting 8.5x11#100 Uncoated; Clear Vinyl Cover and black back, #20 Plain Text, Coil Bound; 1st pg Blk 4/4 No Bleed $$Unable to bid. No page count given$$Price dependent on quanity of pagesClear Vinyl Cover, #20 Plain Text, Coil Bound; 1st pg Blk 4/1; other pages Blk 1/1/$$Unable to bid. No page count given$$Price would depend on quantity of pages300 Packets Double Single Clear Vinyl Cover Front, Black vinyl Back; w/ coils300 $ 636.00 Unit Price $2.12*Need confirmation on specs of pages vs sheets8.5 X 11" 20# paper, BLK 4/4 on 8pages, 1/1 on 2 pagesLess than 100Less than 100Less than 100Gold/ BlackGold/ BlackLess than 100100# Matte Cover, BLK 4/0100# Matte Cover, BLK 4/0100# Matte Cover, BLK 4/0100# Matte Cover, BLK 4/0Trim to BleedTrim to BleedTrim to Bleed, BLK 4/0Trim to Bleed, BLK 4/0 9X11" Blk 1/0 9X11" Blk 1/08.5 X 11" 20# paper, BLK 4/48.5 X 11" 20# paper, BLK 4/4BLK 4/4; Finished 8.5 X 5.5" BLK 4/4; Finished 8.5 X 5.5" Color; Finished 8.5 X 11" Color; Finished 8.5 X 11" BLK 4/4; Flat 8.75 X15", Finished 8.75 X 3.75" BLK 4/4; Flat 8.75 X15", Finished 8.75 X 3.75" Flat 2 7/8"x8 1/4" Finished: 2 7/8"x4 1/8 Flat 2 7/8"x8 1/4" Finished: 2 7/8"x4 1/8 BLK 4/4; Flat 8.5 X11", Finished 8.5 X 3.69" BLK 4/4; Flat 8.5 X11", Finished 8.5 X 3.69" BLK 4/4; Flat 8.5 X11", Finished 8.5 X 3.69" BLK 4/4; Flat 8.5 X11", Finished 8.5 X 3.69" BLK 1/1; 8.5 X 11" BLK 1/1; 8.5 X 11" BLK 5/8; 8.5 X 3 5/8" BLK 5/8; 8.5 X 3 5/8" 2 part CarbonlessBLK 4/0; 8.5 X11", 2 part CarbonlessBLK 4/0; 8.5 X11", 2 part CarbonlessBLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" 2 part CarbonlessBLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" 1 sheet 2 sides, 1 sheet 1 side, print, collate, staple in left corner, box and delivered1 sheet 2 sides, 1 sheet 1 side, print, collate, staple in left corner, box and deliveredBLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" BLK 1/0; 8.5 X 11" Page 3Page 84 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTDESCRIPTIONCOMMENTSCOMMENTSTOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIESUnit Price $20.14*Paper Specs neededBooks Covers8X10" folded Flat 16X10" One Sided Two SidedOne Sided Two Sided#80 Gloss BLK 4/4 $ 0.42 $ 0.73 *Need confirmation of specs #100 Gloss Blk 4/0 $ 0.43 $ 0.74 *Need confirmation of specs 9.5 X 11" One Sided Two SidedOne Sided Two Sided#100 Gloss BLK 4/0 $ 0.95 $ 2.00 $ 0.65 $ 0.85 #100 Gloss BLK 4/0 $ 0.95 $ 2.00 Back Cover $ 0.65 $ 0.85 Back CoverBooks Spines1.5 X 11" One SidedOne Sided#100 Gloss BLK 4/0 $ 0.35 DOOR HANGERSSingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICESingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICEThese prices are assumed the whole qty is ordered at onceGreen Door Hangers, Die Cut, paper, perf bottom 2" trim to bleeds500 $ 609.00 Unit Price $1.13Die Cut, paper, perf bottom 2" trim to bleeds500 $ 535.00 Unit Price $1.07 Green Door Hangers, Die Cut, paper, perf bottom 2" trim to bleeds500 $ 609.00 Unit Price $1.13Die Cut, paper, perf bottom 2" trim to bleeds500 $ 535.00 Unit Price $1.07 Red Door HangersDie cut, perf along bottom 2", trim to bleeds500 $ 540.00 Unit Price $1.08Die cut, perf along bottom 2", trim to bleeds500 $ 475.00 Unit Price $0.95 Red Door HangersDie cut, perf along bottom 2", trim to bleeds500 $ 540.00 Unit Price $1.08Die cut, perf along bottom 2", trim to bleeds500 $ 475.00 Unit Price $0.95 Door Hangers100# Gloss Cover1,000 $ 347.00 Unit Price $0.34100# Gloss Cover1,000 $ 355.00 Unit Price $0.35 Door Hangers100# Gloss Cover1,000 $ 347.00 Unit Price $0.34100# Gloss Cover1,000 $ 355.00 Unit Price $0.35 Door Hanger: Print Collate Pad, PDF Proof, Die cut shrink wrap 250, box deliver2 part carbonless1,000 $ 389.00 Unit Price $ 0.382 part carbonless1,000 $ 955.00 Unit Price $0.95 Door Hanger Hole and Slit Die Cut at Top250 $ 186.00 Unit Price $ 0.74250 $ Printing specs to be confirmed 5 Color Door Hangers,#65 Astrobright2,000 $ 500.00 Unit Price $0.252,000 $ 655.00 Unit Price $ .032 CARDSBlack White Color #20 Plain Text OTHERQTY UNIT PRICEBlack White Color #20 Plain Text OTHERQTY UNIT PRICEFor all business cards prices are as follows:Single Sided CS; 14 pt C1STrim to Bleeds 7,000 $ 368.00 Unit Price $0.525Trim to Bleeds 7,000Double Sided CS; 14pt C1STrim to Bleeds 8,000 $ 420.00 Unit Price $0.525/$13.12 bxTrim to Bleeds 8,000Single Sided, Full Bleed; QTY 250 : $20Double Sided CS;14 pt C1STrim to Bleeds 8,000 $ 420.00 Unit Price $0.525/$13.12 bxTrim to Bleeds 8,000Double Sided, Full Bleed; QTY 250 : $25Single Sided CS; 12pk Kromekote C1STrim to Bleeds 40,000 $ 2,153.00 Unit Price $0.538/$26.91 bxTrim to Bleeds 40,000Single Sided, Full Bleed; QTY 500 : $35Single Sided CS; Vendor Stock; 14 ptTrim to Bleeds 2,500 $ 196.00 Unit Price $ 0.078/$39.2 bxTrim to Bleeds 2,500Double Sided, Full Bleed; QTY 500 : $40Single Sided 16 pt CS; Vendor Stock; Trim to Bleeds 500 $ 69.00 Unit Price $ 0.138Trim to Bleeds 500Single Sided 16 pt CS; Trim to Bleeds 500 $ 69.00 Unit Price $ 0.138Trim to Bleeds 500Thank you CardsTrim to Bleeds 250 $ 85.00 Unit Price $0.34Trim to Bleeds 250 $ 35.00 Flat 4.25x5.5; Single Sided; 100# matte COVER. Unit Price $0.14Plans / Blue PrintsBlack White Color #20 Plain Text OTHERQTY UNIT PRICEBlack White Color #20 Plain Text OTHERQTY UNIT PRICEBlue Print paperBlk 1/0Trim to Bleeds 100no bidBlk 1/0Trim to Bleeds 100 $ 19.50 Blue Print paperTrim to Bleeds 100no bidTrim to Bleeds 100 $ 165.75 Black Ink - No BleedBookmarksBlack White Color #20 Plain Text OTHERQTY UNIT PRICEBlack White Color #20 Plain Text OTHERQTY UNIT PRICE100# Matte Cover; Ink 4/4Trim to Bleeds 400 $ 92.00 Trim to Bleed400 $ 35.00 EnvelopesSingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICESingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICE4C #10-246,500 $ 938.00 6,500 $ 775.00 CSPD #10 Box Deliver2,000 $ 424.00 2,000 $ 355.00 A-2 Envelope; Address printed on Back flap Blk 1/0250 $ 250.00 Blk 1/0250 $ 65.00 Envelopes (cont'd)Single Side Double Side #20 Plain Text OTHERQTY UNIT PRICESingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICEBLk 4/0 #24 White DoveBLk 4/0 #24 White DoveAdditionalAdditionalAdditionalAdditionalBLk 4/0 #24 White RegularBLk 4/0 #24 White RegularAdditionalAdditional2X6"2X6"11X 17" Blk 1011X 17" Blk 1024X 36" Blk 1024X 36" Blk 105.5 x 4.25", blk 4/05.5 x 4.25", blk 4/0AdditionalAdditional3.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/03.5 x 2", blk 4/0AdditionalAdditional3.5 x 2", blk 4/03.5 x 2", blk 4/04.25x 5.5", #67 White Vellum Bristol4.25x 5.5", #67 White Vellum Bristol4.25x 11", blk 1/04.25x 11", blk 1/04.25x 11", blk 4/04.25x 11", blk 4/04.25x 11", White CB 1/0 Black, Manilla Tag CF 1/0 Black4.25x 11", White CB 1/0 Black, Manilla Tag CF 1/0 Black4.75x 15.75", blk 4/04.75x 15.75", blk 4/04.25x 11", blk 4/04.25x 11", blk 4/04.75x 15.75", blk 4/44.75x 15.75", blk 4/44.75x 15.75", blk 4/04.75x 15.75", blk 4/0AdditionalAdditional4.75x 15.75", blk 4/44.75x 15.75", blk 4/4Less than 25 Front CoverFront CoverLess than 25Less than 10 CommentsLess than 10 CommentsSaddle Stitched, Crease & bifold, deliver folded, Trim to BleedsSaddle Stitched, Crease & bifold, deliver folded, Trim to BleedsSingle SideSingle SideLess than 100 Comments8.5 X 11" 20# paper, BLK 4/4 on 8pages, 1/1 on 2 pages;Laminated Covers, 4/1 No Bleed, Insides 157B/1 & 45 color75Less than 100 CommentsBudget Books; Cover Double sided; Insides Double Sided, no bleed, laminated Covers, black coil binds, 7 mylar tabs (10 bank); 202 pages, 101 double sided sheets8.5 X 11" 20# paper, BLK 4/4 on 8pages, 1/1 on 2 pages;Laminated Covers, 4/1 No Bleed, Insides 157B/1 & 45 color75 $ 1,511.00 Page 4Page 85 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTDESCRIPTIONCOMMENTSCOMMENTSTOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIESA-2 Envelope; #24 White Wove250 $ 76.00 250 $ 65.00 A-6 Envelope; #24 White Wove250 $ 80.00 250 $ 65.00 Envelope; White Catalog Envelopes500 $ 166.00 500 $ 105.00 Envelope; 24#White Wove #10 w/ Peel & Seel 500 $ 240.00 500 $ 79.50 Envelope; 24#White Wove w/ Security Envelope500 $ 155.00 500 $ 75.00 SIGNAGESingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICESingle Side Double Side #20 Plain Text OTHERQTY UNIT PRICEThese prices are all priced per signSpecial Event Foamboards√15 $ 104.00 Unit Price $6.93√15 $ 9.95 Special Event Foamboards√Apply easel from LI#2 to back of foamboard, trim to bleeds15 $ 133.00 Unit Price $8.86√Apply easel from LI#2 to back of foamboard, trim to bleeds15 $ 6.95 Does not include easel - easel priced belowFoam Board Sign √Trim to Bleed 5 $ 88.00 Unit Price $17.6√Trim to Bleed5 $ 6.95 13 oz Vinyl Banner √5 $ 895.00 Unit Price $179√5 $ 175.00 Banners w/ Grommets√5 $ 121.00 Unit Price $24.2√5 $ 39.50 Mesh Fence Banner√Hem & Grommets on all corners and very 2' between; trim to bleeds10 $ 2,753.00 Unit Price $275√Hem & Grommets on all corners and very 2' between; trim to bleeds10 $ 120.00 Mesh Fence Banner√Hem & Grommets on all corners and very 2' between; trim to bleeds5 $ 2,071.00 Unit Price $414√Hem & Grommets on all corners and very 2' between; trim to bleeds5 $ 190.00 Banner Stand- Non Curl Banner Placed into Banner Stand Fixture√Ink Full Color5 $ 965.00 Unit Price $193√Ink Full Color5 $ 175.00 Corrugated Sign-3mm√60 $ 1,057.00 Unit Price $17.61√60 $ 15.75 Corrugated Sign-4mm√5 $ 109.00 Unit Price $21.00√5 $ 9.50 Corrugated Sign-4mm√25 $ 315.00 Unit Price $12.6√25 $ 6.95 Corrugated Sign-4mm√55 $ 637.00 Unit Price $11.58√55 $ 10.50 Corrugated Sign-4mm√10 $ 192.00 Unit Price $19.2√10 $ 11.50 Corrugated Sign-4mm√10 $ 231.00 Unit Price $23.00√10 $ 15.75 Corrugated Sign-4mm√35 $ 653.00 Unit Price $18.65√35 $ 15.75 Corrugated Sign-4mm√10 $ 237.00 Unit Price $23.70√10 $ 15.75 Corrugated Sign-4mm√50 $ 1,222.00 Unit Price $24.44√50 $ 23.60 Corrugated Sign-4mm√10 $ 419.00 Unit Price $41.00√10 $ 41.00 Corrugated Sign-4mm√5 $ 299.00 Unit Price $59.80√5 $ 58.00 Corrugated Sign-4mm√5 $ 309.00 Unit Price $61.00√5 $ 58.00 Corrugated Sign-4mm√5 $ 549.00 Unit Price $109.00√5 $ 118.00 Corrugated Sign-4mm w/ Grommets√10 $ 369.00 Unit Price $73.8√10 $ 12.00 Corrugated Sign-4mm/ Arrow√5 $ 136.00 Unit Price $27.00√5 $ 25.00 INCLUDES CONTOUR CUTCorrugated Sign-4mm/ Arrow√10 $ 258.00 Unit Price $25.80√10 $ 35.00 INCLUDES CONTOUR CUTMDO Signs- .5" MDO Laminated√Trim to Bleeds 10 $ 2,082.00 Unit Price $208.20√Trim to Bleeds 10 $ 395.00 MDO Signs- .10" pouch MDO Laminated√Trim to Bleeds 10 $ 30.00 Unit Price $3.00√Trim to Bleeds 10 $ *NEED CLARIFICATION ON SPECS MDO, double sided, laminate, trim 4 sides, local delivery.√Trim to Bleeds 5 $ 965.00 Unit Price $1.93√Trim to Bleeds 5 $ *NEED CLARIFICATION ON SPECS 100# Matte Cover2 layers of 5mil lam to make 10 mil late, trim to 1/8" edge√Trim to Bleeds 250 $ 680.00 Unit Price $2.72√Trim to Bleeds 250 $ 1.54 $1.54/ea, $385/lotSatin Poster Paper 100# Gloss√Trim to Bleeds 5 $ 165.00 Unit Price $33.00√Trim to Bleeds 5 $ 18.00 Stakes Durable, Zinc-plated, 9 gauge steel√5 $ 7.50 Unit Price $1.50√5 $ 1.95 Wayfinding Signs- Outside Elevators 3mm White alupanel, √5 $ 183.00 Unit Price $36.6√5 $ 22.50 Quoting a 3mm ACM, LAMINATED, Single SidedWayfinding Signs Inside elevators, single sided, 0.2" magnet roll stock√5 $ 109.00 Unit Price $21.8√5 $ 24.95 Quoting a .030" Magnet, Laminated 18X12" 18X12" 11X15"11X15"36X24" Blk 4/036X24" Blk 4/030 X 10"30 X 10"36X36" Full Color36X36" Full Color8.5 X 11" Blk 4/08.5 X 11" Blk 4/060X 34" Blk 4/060X 34" Blk 4/011X 17"11X 17"17.7 X 9.2" Blk 1/017.7 X 9.2" Blk 1/023 X36" Blk 4/023 X36" Blk 4/096x 66" Blk 4/096x 66" Blk 4/024 X 24" Blk 4/024 X 24" Blk 4/046 x 66" Blk 4/046 x 66" Blk 4/048 x 66" Blk 4/048 x 66" Blk 4/036 X 36" Blk 4/036 X 36" Blk 4/041x55" Blk 4/041x55" Blk 4/024 X 36" Blk 4/024 X 36" Blk 4/036 X 24" Blk 4/036 X 24" Blk 4/024 X 24" Blk 4/024 X 24" Blk 4/023 X 36" Blk 4/023 X 36" Blk 4/021.5X 16.5 " Blk 4/021.5X 16.5 " Blk 4/023 X 23" Blk 4/023 X 23" Blk 4/023x 36" Blk 4/023x 36" Blk 4/018 X 24" Blk 4/018 X 24" Blk 4/0336 X 30" BLK 4/0336 X 30" BLK 4/0Standing: 34"x79", Printable Area: 33.5"X78"Standing: 34"x79", Printable Area: 33.5"X78"24X48" 24X48" 168X38" BLK 4/0168X38" BLK 4/08.5" Blk X 5.5 BLK 4/08.5" Blk X 5.5 BLK 4/0120 X 78" BLK 4/0120 X 78" BLK 4/08.5 x 11", blk 4/08.5 x 11", blk 4/08.5 x 5.5", blk 4/08.5 x 5.5", blk 4/04.125 X9.5" Blk 1/04.125 X9.5" Blk 1/0AdditionalAdditional9X12" Blk 1/09X12" Blk 1/04.125 X9.5" Blk 1/04.125 X9.5" Blk 1/04.375 X 5.75" Blk 1/04.375 X 5.75" Blk 1/04.75 X 6.5" Blk 1/04.75 X 6.5" Blk 1/0Page 5Page 86 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTDESCRIPTIONCOMMENTSCOMMENTSTOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIESWayfinding Signs: 4 outside, 2 inside, Surface prep, attached with 3M VHB foam tape10 $ 206.00 Unit Price $20.610 $ *NEED CLARIFICATION ON SPECS FinishingUNIT PRICE FOR EACHUNIT PRICE FOR 50UNIT PRICE FOR 100 >UNIT PRICE FOR EACHUNIT PRICE FOR 50UNIT PRICE FOR 100 >Per cut/blade movement - bleed trims are priced aboveCutting $ 0.10 $ 5.00 $ 10.00 $ 1.25 $ 1.00 $ 0.95 Coil binding (per finished piece) $ 3.00 $ 2.00 $ 1.50 $ 4.35 $ 3.20 $ 1.95 Comb Binding NA NA NA $ 4.35 $ 3.20 $ 1.95 Velo Binding NA NA NA $ 4.35 $ 3.20 $ 1.95 FinishingUNIT PRICE FOR EACHUNIT PRICE FOR 50UNIT PRICE FOR 100 >UNIT PRICE FOR EACHUNIT PRICE FOR 50UNIT PRICE FOR 100 >Tape binding NA NA NA $ 4.35 $ 3.20 $ 1.95 Thermal binding NA NA NA $ $ $ Stitch binding $ 0.25 $ 0.25 $ 0.20 $ 0.55 $ 0.39 $ 0.25 Post binding $ 2.00 $ 2.00 $ 2.00 $ 7.65 $ 5.45 $ 3.95 Drilling (per sheet) $ 0.01 $ 0.01 $ 0.01 $5 MIN $5 MIN $0.01PER SHEET, PER HOLEFolding (machine per fold) .10/fd/sht .10/fd/sht .10/fd/sht $5 MIN $5 MIN $0.01PER SHEET, PER FOLDCollating .05/sheet .05/sheet .05/sheet $5 MIN $5 MIN $0.05PER COLLATIONInserting .10/sheet .10/sheet .10/sheet $ 0.35 $ 0.20 $ 0.10 Insert (binders) 2.50 ea 2.50 ea 2.5 ea $ 0.55 $ 0.38 $ 0.27 Shrink wrapping (per finished piece) .5/pkg .5/pkg .5/pkg $ 1.25 $ 0.75 $ 0.50 Stapling .02/staple .02/staple .02/staple $ 0.50 $ 0.35 $ 0.25 NO CHARGE FOR CORNER MACHINE STAPLE - THIS IS FOR HAND STAPLINGTrim Booklets $ 0.25 $ 0.25 $ 0.15 $ 1.00 $ 0.55 $ 0.35 Perforate $ 0.25 $ 0.25 $ 0.20 $10 MIN$10 SETUP + .25 EA$0.20Score $ 0.25 $ 0.25 $ 0.20 $10 MIN$10 SETUP + .25 EA$0.20Tabs (insertion) $ 0.15 $ 0.15 $ 0.15 $ 0.35 $ 0.20 $ 0.10 Tab printing (mylar) $ 0.35 $ 0.35 $ 0.35 $ 0.50 $ 0.35 $ 0.30 Dye cut (over the doorknob $ 75.00 $ 75.00 $ 75.00 $ $ $ CUSTOM DOORHANGERS TO BE QUOTED; SEE DOORHANGER SECTIONLaminating 2, 5Mil F/B=10mil $ 2.00 $ 2.00 $ 2.00 $ 1.45 $ 1.05 $ 0.95 PER 8.5X11 DOCUMENTPeel & Stick Easels QTY Unit Price QTY Unit Price 5" 20 $ 50.00 Unit Price $2.5020 $ 0.85 7" 20 $ 50.00 Unit Price $2.5020 $ 1.15 Orange StickersQTY Unit Price QTY Unit Price 500 NA500 $ OFFSET AND HIGH VOLUME COLOR PRINT SERVICES Pricing is for Unit PricingPricing is for Unit Pricing $ 49.00 $ 20.00 Single Sided, Full Bleed QTY: 250 $ 913.00 $ 1,719.00 $ 3,999.00 $ 7,500.00 $ 271.00 $ 115.00 $ 775.00 $ 462.00 $ 1,430.00 $ 827.00 $ 3,500.00 $ 1,886.00 $ 7,000.00 $ 3,600.00 $ 325.00 $ 120.00 $ 1,750.00 $ 450.00 $ 3,300.00 $ 795.00 $ 7,750.00 $ 1,795.00 $ 13,500.00 $ 3,500.00 $ 276.00 $ 120.00 $ 820.00 $ 480.00 1 box (order increment)10 boxes (order increment)#10 Window - City Envelopes 4-Color Ink Black Ink4-Color Ink4-Color InkBlack Ink (to match letterhead), Simple Seal, (500 per box)20 boxes (order increment)50 boxes (order increment)100 boxes (order increment)4-Color InkBlack Ink (to match letterhead), Simple Seal, (500 per box)1 box (order increment)10 boxes (order increment)#10 Regular - City Envelopes4-Color Ink Black InkBlack Ink(to match letterhead) (500 per box)100 boxes (order increment)#10 Regular - City Envelopes4-Color Ink Black InkBlack Ink(500 per box)1 box (order increment)10 boxes (order increment)20 boxes (order increment)50 boxes (order increment)#10 Regular - City Envelopes (to match letterhead) 4-Color Ink Black Ink4-Color InkSimple-Seal; Black Ink(500 per box)10 boxes (order increment)20 boxes (order increment)50 boxes (order increment)100 boxes (order increment)Matte Sticker Paper; Perf along bottom 2" , Top 2/5" to peel away, (split back sticker), 5/5 X 17"OFFSET AND HIGH VOLUME COLOR PRINT SERVICES Business Cards (with different names per order)1 box (250 cards)#10 Accounting Envelopes24# White Wove; Window and Plastic OverlayUnit Price $91.00Unit Price $85.95Unit Price $75.00Unit Price $79.98Due to the nature of this custom order, this is to be quoted at time of order due to supplies, production availability, etc.OTHER PRICING FOR CONSIDERATIONOTHER PRICING FOR CONSIDERATION5X 7" 5X 7" OTHER PRICING FOR CONSIDERATIONOTHER PRICING FOR CONSIDERATIONPage 6Page 87 of 202 RFP# 24-023 PRICINGCOPY, PRINT AND SIGNAGE SERVICES Opening: December 21, 2023 @ 2:00 pm CDTDESCRIPTIONCOMMENTSCOMMENTSTOPS PRINTING, INC dba ALPHAGRAPHICSBCS (BRYAN, TX)COPY STOP PRINT SIGNS AND GRAPHICS (BRYAN, TX) QUANTITIESDESCRIPTION QUANTITIES $ 1,480.00 $ 870.00 $ 3,700.00 $ 1,950.00 $ 7,300.00 $ 3,850.00 $ 350.00 $ 130.00 $ 2,100.00 $ 913.00 $ 4,000.00 $ 1,719.00 $ 9,500.00 $ 3,999.00 $ 17,000.00 $ 7,500.00 DISCOUNT FOR ITEMS NOT LISTED 20%DISCOUNT FOR SPECIAL PROJECTS 20%BID CERTIFICATIONYYLOCAL STORE FRONTYYLEAD TIME20 boxes (order increment)50 boxes (order increment)50 boxes (order increment)100 boxes (order increment)4-Color InkBlack Ink (to match letterhead) - Simple Seal (500 per box)1 box (order increment)10 boxes (order increment)20 boxes (order increment)100 boxes (order increment)#10 Window - City Envelopes4-Color Ink Black InkApproximately 5 working days from receipt of the order. Rush jobs will be handled as needed to accommodate critical deadlines. 3-5 Business days, providing a clear framework for project timelines.Page 7Page 88 of 202 February 22, 2024 Item No. 9.9. Solid Waste Rate and Feasibilty Study Professional Services Contract Sponsor: Emily Fisher, Director of Public Works Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action on a professional services contract with Burns & McDonnell for a comprehensive solid waste rate and feasibility study, not to exceed $124,200. Relationship to Strategic Goals: 1. Financial Sustainability 2. Core Services and Infrastructure Recommendation(s): Staff recommends approval of the professional services contract. Summary: This item is to approve a professional services contract with Burns & McDonnell to complete a comprehensive solid waste rate and feasibility study as directed by council in 2023. The budget for a solid waste rate study was approved as a one-time service level adjustment with the FY2024 budget. RFQ 24-016 was opened on November 3, 2023 and five (5) responses were received and unsealed. Burns & McDonnell was contacted to submit a proposal for the study based upon their selection as being the most highly qualified firm, meeting each evaluation criteria: competency & qualifications, demonstrated experience, workload capacity and history, and proposed approach. In 2016, solid waste service costs underwent a comprehensive rate study for existing services, with no recommendations adopted at that time. Currently, the service rates are tied to the annual consumer price index for all urban consumers (CPI-U), but may not reflect the actual costs of each type of service, such as residential versus commercial and multi-family collections. Additionally, a benchmark study of other Texas cities providing similar services to determine regional competitiveness has not been conducted in the last 8 years. Lastly, there have been previous agenda discussions illustrating an interest in expanding additional residential services to the multi- family housing sector. As an expansion of these service would involve a significant increase in resources, a financial and operational study containing this option is included in the scope of the study. Budget & Financial Summary: Funds have been budgeted and are available in the Solid Waste Fund. Attachments: 1. Burns & McDonnell Scope and Fee 2. Contract No. 24300334 SW Rate Study Page 89 of 202 P ROPOSED APPROACH WORK PLAN Understanding o f t he Objectives The City of College Station (City) provides a comprehensive array of residential and commercial solid waste and recycling services. Since the City and Burns & McDonnell completed its last solid waste rate and feasibility study, there is a need for the City to develop a new study that provides an understanding of the adequacy of current rates, as well as insight on how to adjust rates in the future to maintain the financial integrity of the solid waste system. Burns & McDonnell will provide the City with an understanding of the full costs of existing solid waste operations and develop a long-term financial plan. Phase 1 | Project Initiation and Management Task 1A: Initial Data Request and Review Following receipt of the Notice to Proceed, Burns & McDonnell will provide the City with a detailed preliminary data request that will encompass data needs for completing the study. The data request will itemize our needs for understanding the operational and financial considerations that must be addressed. While the anticipated data request is too detailed to list in this proposal, the following summarizes key data that we will request from the City: ► Ordinances, regulations, policies and agreements governing the current finances ► Supporting documentation used in the computation of all solid waste fees ► Historical solid waste fees ► Historical and current budgets ► Current growth trend information and cost forecasting assumptions ► Billing data ► Usage characteristics customers ► Contracts and inter-governmental agreements ► Personnel rosters and salary data ► Inventory and operating costs of equipment ► Solid wastes revenue ► Reserve fund balances This task also includes organization and preliminary analysis of all data received. We recognize that the City may not have all the information requested readily available or may track information differently than requested. We will work with the appointed project manager to arrive at reasonable substitutes for the key data, if needed. There will be key aspects of the information request (e.g., budget data, personnel roster, equipment inventory) that Burns & McDonnell will need prior to the kick-off meeting described in Task 1C. Task 1B: Establish a Project Task Force To get the best information possible and increase buy-in for the project outcomes, we recommend that the City establish a Project Task Force (PTF) to participate throughout the process. The PTF would ideally include 5 to 7 key representatives from diverse roles and levels of responsibility. Based on experience applying this approach with other clients, it is our general recommendation that participants include: Page 90 of 202 ► Public Works Department Manager ► Solid Waste Division Manager ► Budget / Finance Director (or designee) ► City Manager (or designee) The PTF will participate in the kick-off meeting, help facilitate data collection, provide feedback on preliminary findings and provide support to our Project Team throughout the project. The PTF will participate in project meetings and maintain consistent lines of communication to discuss any questions, concerns, or adjustments pertaining to rate and financial models. By involving a variety of individuals with a wide range of skills and responsibilities, a complete picture of the solid waste system can be developed more quickly. The diverse experience of the participants will help identify problem areas and contribute meaningful input to the solutions. Task 1C: Conduct Kick-O ff Meeting and Project Management Prior to commencing the study, members of the Project Team will conduct a kick-off meeting with key City staff. At this meeting, we will discuss the project work plan, crucial issues to be addressed, key findings from previous engagements, as well as confirm the timing associated with the various project tasks. We will facilitate a SWOT (Strengths Weakness, Opportunities and Threats) discussion to identify key issues. We will utilize Poll EverywhereTM software to facilitate the SWOT discussion. We have found with other clients that this communications forum provides an opportunity for well-constructed feedback. We will also discuss our initial data request which is provided 7 to 14 days prior to the kick-off meeting. Additionally, we will provide the agenda and any handout materials at least two days in advance. During the meeting, we will identify primary contacts for our Project Team and the City as well as establish the protocol for the exchange of information and the resolution of matters that arise during the normal course of the study. Phase 1 Deliverables and Meetings ► Preliminary data request. ► Electronic copies of the kick-off meeting agenda, handouts and follow-up summary. ► Participation of Burns & McDonnell Project Manager and key staff in kick-off meeting. Phase 2 | Current Cost of Service Analysis and Five Year Forecast A cost of service analysis provides a clear understanding of the current operation’s cost of providing service. This methodology is consistent with other studies we have completed for communities across the U.S. Task 2A: Current Cost of Service Analysis A “Test Year” is a common term in cost of service studies which delineates an adjusted fiscal year budget that is used as a basis for determining cost of service and setting rates. The Test Year should be representative of typical conditions, with adjustments for any unusual or one-time expenses. Any projected non-recurring The kick-off meeting will provide a forum for establishing clear communication for the project. Page 91 of 202 BURNS & McDONNELL | 3 | PROPOSED APPROACH expenses or revenues will be identified and incorporated into the financial forecast. We will work with you to develop an accurate Test Year reflecting the required revenue to meet all operating and maintenance costs, debt service (including coverage and reserve requirements), working capital requirements and capital expenditures. The goal of this task is to document the current full cost of the City’s various solid waste services and to allocate these costs to the appropriate cost centers and will include the following activities: ► Review current solid waste policies, procedures, and regulatory requirements as they affect operations, capital projects, revenue program requirements, and rate structures. ► Review current and historical financial data collected as part of Task 1A. ► Summarize and analyze the current solid waste fees. ► Develop a revenue requirement for the “Test Year,” which will include, but is not limited to, the following types of costs: • Operational and maintenance; • General fund and administrative overhead; • Capital equipment and facility costs (current and future needs); • Working capital and reserve funds requirements; and • Current and anticipated long-term liabilities and debt obligations. ► Work with the City to define cost centers: Cost centers will be based on the primary services provided by the Solid Waste Division and will be refined based on PTF input. A preliminary listing of cost centers is identified in the adjacent graphic based on the prior study for the City. ► Work with the City to identify the components and measurements for the cost allocation model. ► Identify direct and indirect fixed and variable operating cost components and consider the basis for allocating indirect costs. ► Review of return on investment and administrative transfers. ► Develop an infrastructure and vehicle replacement analysis to account for growth and replacement. ► Assist the City in developing or modifying a cost allocation strategy that captures capital, debt, operations and maintenance costs, as well as indirect costs (administration and overhead) for each of the targeted services. ► Allocate cost centers to customer classes: While subject to refinement, current customer classes include residential, commercial dumpster and commercial roll-off services. ► Determine billing units (as well as understanding of the current billing system). ► Calculate the cost of service. For equipment and personnel that serve more than one function, we will assist in the development of an appropriate strategy to allocate those costs among the programs being evaluated. It will be imperative to work closely with financial and operational personnel during the cost allocation process to verify all direct and Page 92 of 202 BURNS & McDONNELL | 4 | PROPOSED APPROACH indirect costs are apportioned in an appropriate and meaningful way. A brief written summary of our approach and observations about cost allocation will be included in the draft report. Task 2A Deliverables and Meetings ► Four-to-six-hour meeting with PTF (concurrent with the kick-off meeting). ► A Test Year revenue requirement. ► Calculation of the Test Year cost of service. ► Virtual meeting with PTF to discuss results of Task 2A. Task 2B: Forecasted Cost of Service Analysis In addition to calculating the current cost of service for the Test Year, we will project the future cost of service for a five-year time and will allocate these costs to the appropriate cost centers. Burns & McDonnell will work in conjunction with the City to develop an accurate five-year revenue requirement and billing unit forecast. To develop the five-year revenue requirement for the City, we will examine historical budgets and audited financials and, utilizing input from City staff, will develop a forecast that incorporates “known and measurable” changes for the forecasted period. Burns & McDonnell will analyze the assumptions used in projecting the revenue requirement and billing units, including, but not limited to, growth rate, inflation rates, increase in contractual obligations and capital improvement plans for fleet, equipment and facilities. We will evaluate current growth trend information and cost forecasting assumptions as well as review the information and assumptions to provide a sensitivity analysis and recommend changes if necessary. Burns & McDonnell maintains a detailed analysis of relevant historical financial data (e.g., BLS indices such as CPI, Garbage and Trash Collection and recycling commodity pricing) as well as utilizes the Survey of Professional Forecasters from the Federal Reserve Bank of Philadelphia regarding potential future forecasting. We will also develop the following analysis and schedules as a part of the five-year forecast: ► Fleet replacement: Specific to equipment, we will collaborate with the City to develop an equipment replacement strategy for the five-year forecast. This analysis will be incorporated into the five-year forecast. The graphic on the right is an example of efforts to develop a replacement schedule for another client based on life cycle costs. ► Impact of projected new development: We will account for the operational requirements and associated costs to meet the continued growth in the City. ► Reserve funds: As an enterprise fund, there is a need for 15% working capital balance (based on the prior cost of service study). We will review existing balances and account for additional amounts that may be needed. Task 2B Deliverables and Meetings ► A “base case” five-year revenue requirement forecast. ► Operational and financial evaluation to expand multi-family and commercial bulk and brush collection. ► The calculation of the cost of service for each year. ► Virtual meeting with City staff to discuss results of Task 2B. This is an example from another cost of service study where we evaluated the annual maintenance costs for side loaders focused on transitioning the City to a more consistent vehicle replacement schedule. Page 93 of 202 BURNS & McDONNELL | 5 | PROPOSED APPROACH Phase 3 | Revenue Generation and Rate Design This phase will include two primary objectives: (1) to determine current revenue generation and review billing methods; and (2) fee structure methodology and rate development. Task 3A: Review Revenue Generation of Existing Customer Classes Burns & McDonnell will evaluate how much revenue is currently generated by the current fee structure from the existing customer classes to determine if revenues generated are sufficient to recover the cost of service assigned to each customer class. We will assess the overall revenue requirement compared to revenue generated under the current fee structure and rates. We will independently estimate how much revenue should be generated by the current billing units to estimate whether any under-recovering is occurring. This analysis will provide the City with an understanding of how current and potential rates are either over- or under-recovering compared to the cost of service, as well as a projection of how long the current rate structure is sustainable to meet the City’s needs. Task 3A Deliverables and Meetings ► Revenue projections based on current and potentially-planned rates. Task 3B : Fee Structure Methodology and Rate Development The objective of this task is to develop proposed rates that meet the needs and objectives of the solid waste system for the next five years. Burns & McDonnell will assess the existing rate structure for its historical performance, overall equity and ability to meet City objectives for future solid waste rates. Prior to developing specific rates, we will provide an overview of several proven approaches to municipal solid waste fund rate design and implementation. After reviewing the City’s current solid waste rate and fee structure and costs of service as applied to various customer categories such as residential and commercial, the Project Team will evaluate the current categories to determine if they should be continued or modified. Rate alternatives for each rate category will be developed based on our industry experience and collaboration with the PTF. For each alternative, rates will be designed to generate adequate revenues in accordance with the financial forecast results, reflect the results of the cost of services analysis and further the objectives of the City for the utility systems. Pricing objectives could include, but would not be limited to: ► Escalation Strategies: For communities that have a need for increases, rates can be designed to be phased in at once or over an extended period. We will provide the City with an understanding of the financial implications associated with the timing of the proposed increases. ► Meeting Revenue Requirements in a Stable and Predictable Manner: Regardless of the outcome of the rate design process, rates must produce sufficient revenues to meet both the short-term and long-term financial needs and business objectives of the City. ► Fee Structure Equity: To the greatest extent possible, rate design will be based on cost of service principles and will not unduly subsidize certain customers or rate classes at the expense of others. We will specifically align rates with the cost of service for each of the major customer classes. ► Simple and Understandable: From a public relations perspective, simple and easy to understand rate structures are a benefit in that the City will be able to clearly communicate the relationship between the cost of service and customer use. Page 94 of 202 BURNS & McDONNELL | 6 | PROPOSED APPROACH We will also identify any start-up and/or ongoing costs for implementing alternative rate structures and provide justification for any special classes of customers under an alternative, recommended rate structure. If desired by the City, annual inflationary adjustments may be considered to provide a means by which future adjustments may be indexed and adjusted automatically. This will effectively allow the City to systematically incorporate marginal rate increases. Task 3 B Deliverables and Meetings ► Virtual meeting to discuss findings and rate recommendations. ► Rate design recommendations for the next five years for each customer class. Phase 4 | Benchmarking, Potential Collection Program Expansion and Revenue Enhancement Analysis This phase will include the evaluation of three key issues: (1) financial benchmarking and privatization evaluation; (2) potential collection program expansion; and (3) analysis of multiple potential additional miscellaneous fees. Task 4A: Financial Benchmarking and Privatization Evaluation When Burns & McDonnell collaborated with the City on the prior solid waste cost of service study, some City Council members questioned the need for a rate increase and whether the City should consider privatizing any of the City’s collection operations. In 2017, Burns & McDonnell completed a benchmarking and privatization analysis for the City and the upcoming 2024 study will build on the prior efforts. This effort will reflect efforts to benchmark key costs and rates from other communities. Burns & McDonnell will prepare an analysis of current costs and solid waste rates being charged by up to five other cities for major customer classes – such as residential, brush and bulk commercial and roll-off services. We will also provide a comparison of existing miscellaneous fees for the benchmarked communities, as well as an evaluation of how operating costs compare to the benchmarked communities (e.g., identify areas that exceed the average (mean). The survey will include an analysis, or any information on how benchmark jurisdictions are setting rates and allocating revenues. The survey will also include other questions the City identifies as valuable in comparing the refuse rate such as community size, special pick-up charges, disposal fees, governmental and regulatory fees, and other services (such as street sweeping) included in the rates. Since we have previously performed similar solid waste financial/rate analyses for several other cities in Texas, we bring a working knowledge of existing rate structures, as well as a familiarity with the other City’s solid waste operations, which may help explain why some city’s rates are higher/lower than others. In addition to providing information on the rates, we can provide information on the cost of service based on other cost of service studies we have completed. Regarding privatization, we routinely consult cities that contract out for collect services. These projects provide us with a current understanding of the pricing being proposed by the private sector, as well as their contractual expectations for escalating contract pricing in future years too due to the impact from inflation. Task 4A Deliverables and Meetings ► Series of schedules and a report section. Task 4B : Potential Collection Program Expansion We will evaluate the operational requirements and costs for the potential expansion of collection programs, such as multi-family and commercial bulk and brush collection options. If needed, we can provide representative cost Page 95 of 202 BURNS & McDONNELL | 7 | PROPOSED APPROACH estimates based on other collection programs we have recently evaluated for other municipal clients. During this task, we will integrate the following into the financial analysis being completed during Phases 2 and 3: ► Evaluate the operational requirements and associated costs for collection options and policies to be evaluated, which may include but not be limited to on-demand work order submission, regularly scheduled routes and limits on set-out frequencies and volumes. ► Develop revenue estimates and ROI based on growth projections to be developed collaboratively between the City and the Project Team. Task 4B Deliverables and Meetings ► Report section that evaluates the costs, revenue and ROI of potential expansions. Task 4C : Identify Revenue Sources or Enhancements We will work with the City to identify revenue sources or enhancements not currently being utilized by the City. Efforts will include but not be limited to the following: ► Potential Additional Revenue Sources: We will discuss potential revenue sources and strategies that could be considered by the City for residential and commercial operations. After we gain an understanding of the current rate structure, we will discuss potential strategies. ► Discuss financial strategies utilized by other cities: We have worked with multiple cities that have recently implemented innovative approaches to increasing revenue for collection. ► Leverage recent statewide projects for Texas: Recent Burns & McDonnell projects for the State of Texas included tasks to identify funding sources for cities for solid waste and recycling projects. Further, we are working with the Recycling Partnership to identify potential grant funding opportunities for cities in Texas. We advise our clients on grant funding from the Federal government, which can be a significant funding source. In fact, we successfully supported two of the 25 communities that received multi-million dollar awards from the U. S. EPA. Phase 4C Deliverables and Meetings ► Report section that evaluates revenue sources or enhancements. Phase 5 | Report Preparation, Presentation and Excel Model Task 5A: Draft and Final Report Upon completion of the analyses, we will develop a Draft Report that documents the report methodology, assumptions and data behind the rate recommendations. The report will also summarize the current rate structure, operating expenses, capital costs, revenue streams, reserve funds, and billing program. We will provide the findings and allow time to answer questions and/or concerns addressed. We will conduct a virtual meeting to review and discuss the report. Within three weeks of the receipt of City comments, we will make appropriate changes and provide the City with a Final Report. Task 5B : Develop PowerPoint and Conduct Presentation(s) We recognize the importance of gaining community support through active participation of the public regarding the rate development process. We understand that we may be required to participate in study sessions with staff, Council, committees, or commissions during the study. For the final report and recommended rates, our Project Manager (Scott Pasternak who previously presented them to the City’s City Council) will prepare and deliver presentations designed to facilitate an understanding of recommendations. Our fee assumes one presentation. Page 96 of 202 BURNS & McDONNELL | 8 | PROPOSED APPROACH Task 5C : Develop and Deliver Excel-Based Model and Conduct Training Burns & McDonnell will develop a user-friendly Microsoft Excel-based model and manual. The model will allow for varying rate structures and plans and will be equipped to facilitate sensitivity and scenario analysis regarding alternative operating and capital plans. The model will be equipped with the following features: ► Ability to modify future growth rates and customer demands. ► Modify operation and maintenance expense projections through changes in inflationary assumptions, as well as changes to collection operations. ► Evaluate alternative fleet replacement schedules, capital improvement programs and funding strategies. ► Provide flexibility to integrate into the City’s financial and billing systems. ► Ability to evaluate alternative rate structures. We will provide recommendations for adjustments to existing rate and financial model to allow future rate sensitivity analysis and to allow city staff to perform “what-if” scenarios based on demand and program cost assumptions for future planning. Model documentation will include a written user’s guide. Burns & McDonnell will train city staff during a one-day seminar. Phase 5 Deliverables and Meetings ► Electronic version of the Draft and Final Reports and schedules. ► One virtual meeting to discuss the Draft Report and schedules. ► PowerPoint presentation summarizing objectives, methodology, findings and recommendations. ► One in-person presentation/meeting or workshop. ► Electronic copy of the model in Microsoft Excel, User Manual and training session. Page 97 of 202 BURNS & McDONNELL | 9 | PROPOSED APPROACH FEE The following table provides an outline of the services to be provided and includes the estimated fee, inclusive of professional fees and out-of-pocket expenses. Services will be invoiced monthly based on a percentage of tasks completed on a phased basis. Payments will be requested via electronic deposit. PHASE TASK FEE 1 Project Initiation and Management Task 1A: Initial Data Request and Review $4,200 Task 1B: Establish a Project Task Force - Task 1C: Conduct Kick-Off Meeting and Project Management $9,100 2 Current Cost of Service Analysis and Five Year Forecast Task 2A: Current Cost of Service Analysis $17,800 Task 2B: Forecasted Cost of Service Analysis $9,200 3 Revenue Generation and Rate Design Task 3A: Review Revenue Generation of Existing Customer Classes $7,400 Task 3B: Fee Structure Methodology and Rate Development $9,300 4 Benchmarking, Potential Collection Program Expansion and Revenue Enhancement Analysis Task 4A: Financial Benchmarking and Privatization Evaluation $9,100 Task 4B: Potential Collection Program Expansion $29,400 Task 4C: Identify Revenue Sources or Enhancements $7,300 5 Report Preparation, Presentation and Excel Model Task 5A: Draft and Final Report $8,500 Task 5B: Develop PowerPoint and Conduct Presentation(s) $7,400 Task 5C: Develop and Deliver Excel-Based Model and Conduct Training $5,500 Total $124,200 Page 98 of 202 CONTRACT & AGREEMENT ROUTING FORM __Original(s) sent to CSO on _____ Scanned into Laserfiche on _________ ____Original(s) sent to Fiscal on ________ CONTRACT#: PROJECT#: _________ BID/RFP/RFQ#: Project Name / Contract Description: Name of Contractor: CONTRACT TOTAL VALUE: $ Grant Funded Yes No If yes, what is the grant number: Debarment Check Yes No N/A Davis Bacon Wages Used Yes No N/A Section 3 Plan Incl. Yes No N/A Buy America Required Yes No N/A Transparency Report Yes No N/A NEW CONTRACT RENEWAL # _____ CHANGE ORDER # _____ OTHER ______________ BUDGETARY AND FINANCIAL INFORMATION (Include number of bids solicited, number of bids received, funding source, budget vs. actual cost, summary tabulation) (If required)* CRC Approval Date*: __________ Council Approval Date*: ____________ Agenda Item No*: ______ --Section to be completed by Risk, Purchasing or City Secretary’s Office Only— Insurance Certificates: ______ Performance Bond: ________ Payment Bond: ________ Info Tech: _______ SIGNATURES RECOMMENDING APPROVAL __________________________________________ _________________________________ DEPARTMENT DIRECTOR/ADMINISTERING CONTRACT DATE __________________________________________ _________________________________ ASST CITY MGR – CFO DATE __________________________________________ _________________________________ LEGAL DEPARTMENT DATE APPROVED & EXECUTED __________________________________________ _________________________________ CITY MANAGER DATE __________________________________________ _________________________________ MAYOR (if applicable) DATE __________________________________________ _________________________________ CITY SECRETARY (if applicable) DATE 24300334 24-016 Solid Waste Rate and Feasibility Study Burns & McDonnell Engineering Co., Inc. 124,200.00 n n n n n N/A N/A N/A Consultant chosen as the most qualified response to RFQ-24-016. Funding from account code 52140780-5399 2/1/2024 2/22/24 TBD N/A N/A N/A N/A N/A 2/16/2024 2/16/2024 2/16/2024 Page 99 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 1 CONSULTANT CONTRACT This Contract is by and between the City of College Station, a Texas Municipal Home- Rule Corporation (the “City”) and ___________________________________________, a ___________________ Corporation (the “Consultant”), whereby Consultant agrees to perform and the City agrees to pay for the work described herein. ARTICLE I SCOPE OF SERVICES 1.01 This Contract is for (the “Project”). The scope and details of the work to be provided to the City by Consultant are set forth in Exhibit “A” to this Contract and are incorporated as though fully set forth herein by reference. Consultant agrees to perform or cause the performance of all the work described in Exhibit “A.” 1.02 Consultant agrees to perform the work described in Exhibit “A”hereto and the City agrees to pay Consultant a fee based on the rates set forth in Exhibit “B”to this Contract for the services performed by Consultant. The invoices shall be submitted to the City following the 15th day and the last day of each month. The payment terms are net payable within thirty (30) calendar days of the City’s receipt of the invoice. Upon termination of this Contract, payments under this paragraph shall cease, provided, however, that Consultant shall be entitled to payments for work performed in accordance with this Contract before the date of termination and for which Consultant has not yet been paid. ARTICLE II PAYMENT 2.01 The total amount of payment, including reimbursements, by the City to Consultant for all services to be performed under this Contract may not, under any circumstances, exceed ____________________________________________________________AND ____/ 100 DOLLARS ($_______________). ARTICLE III CHANGE ORDERS 3.01 The City may from time to time request changes in the scope and focus of the activities, investigations, and studies conducted or to be conducted by Consultant pursuant to this Contract, provided, however, that any such change that in the opinion of Consultant, the City Manager, or the City’s Project Manager varies significantly from the scope of the work set out herein and would entail an increase in cost or expense to the City shall be mutually agreed upon in advance in writing by Consultant and the City’s Project Manager. (a)When the original Contract amount plus all change orders is $100,000 or less, the City Manager or his designee may approve the written change order provided the change order does not increase the total amount set forth in the Contract to more than $100,000. For such contracts, when a change order results in a total contract amount that exceeds $100,000, the City Council of the City must approve such change order prior to commencement of the services or work; and Page 100 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 2 (b)When the original contract amount plus all change orders is equal to or greater than $100,000, the City Manager or his designee may approve the written change order provided the change order does not exceed $50,000, and provided the sum of all change orders does not exceed 25% of the original contract amount. For such contracts, when a change order exceeds $50,000 or when the sum of all change orders exceeds 25% of the original contract amount, the City Council of the City must approve such change order prior to commencement of the services or work. Thereafter, any additional change orders exceeding $50,000 or any additional change orders totaling 25 percent following such council approval, must be approved by City Council; and (c) Any request by the Consultant for an increase in the Scope of Services and an increase in the amount listed in paragraph two of this Contract shall be made and approved by the City prior to the Consultant providing such services or the right to payment for such additional services shall be waived. If there is a dispute between the Consultant and the City respecting any service provided or to be provided hereunder by the Consultant, including a dispute as to whether such service is additional to the Scope of Services included in this Contract, the Consultantagrees to continue providing on a timely basis all services to be provided by the Consultant hereunder, including any service as to which there is a dispute. ARTICLE IV TIME OF PERFORMANCE 4.01 Except as provided in Article X herein below, the Consultant shall complete all of the work described in Exhibit “A” by the dates set forth below. ____________________________________________________________________________ - OR- 4.01 Except as provided in Article X herein below, the term of this Contract shall be for one (1) year from the effective date of this Contract. Thereafter, upon the mutual consent of both parties, including budget approval by the City, this Contract may be renewed on an annual basis, under the same terms and conditions, for up to two (2) additional years (three (3) years total). If, for any reason, funds are not appropriated to continue the contract, the contract shall become null and void and shall terminate. 4.02 Time is of the essence of this Contract.The Consultant shall be prepared to provide the professional services in the most expedient and efficient manner possible in order to complete the work by the times specified. 4.03 Consultant promises to work closely with the City Manager or his designee (the "Project Manager") or other appropriate City officials. Consultant agrees to perform any and all Project- related tasks reasonably required of it by the City in order to fulfill the purposes of the work to be performed. The work of Consultant under this Contract may be authorized by the Project Manager in various phases as set forth in Exhibit “A.” Page 101 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 3 ARTICLE V INDEPENDENT CONSULTANT 5.01 In all activities or services performed hereunder, the Consultant is an independent Consultant and not an agent or employee of the City. The Consultant, as an independent Consultant, shall be responsible for the final product contemplated under this Contract. Except for materials furnished by the City, the Consultant shall supply all materials, equipment and labor required for the execution of the work on the Project. The Consultant shall have ultimate control over the execution of the work under this Contract. The Consultant shall have the sole obligation to employ, direct, control, supervise, manage, discharge, and compensate all of its employees and subconsultants, and the City shall have no control of or supervision over the employees of the Consultant or any of the Consultant's subconsultants except to the limited extent provided for in this Contract. Consultant shall be liable for any misrepresentations. Any negotiations by the Consultant on the City’s behalf are binding on the City only when within the scope of work contained herein and approved by the City. ARTICLE VI AUTHORIZATION 6.01 The City shall direct Consultant to commence work on the Project by sending Consultant a "letter of authorization" to begin work on the Project. 6.02 Upon receipt of the letter of authorization to begin work on the implementation of the Project, Consultant shall meet with the City for the purpose of determining the nature of the Project, including but not limited to the following: meeting with the City’s staff to coordinate Project goals, schedules, and deadlines; coordinating data collection; briefing the City’s management staff; documenting study assumptions and methodologies; devising the format for any interim reports and the final report to the City. 6.03 Consultant shall consult with the City and may in some limited circumstances, act as the City’s representative, but it is understood and agreed by the parties that for all purposes related to this Contract, Consultant shall be an independent Consultant at all times and is not to be considered either an agent or an employee of the City. ARTICLE VII WARRANTY 7.01 As an experienced and qualified professional, Consultant warrants that the information provided by Consultant reflects high professional and industry standards, procedures, and performances. Approval or acceptance by the City of any of Consultant’s work product under this Contract shall not constitute, or be deemed, a release of the responsibility and liability of Consultant, its employees, agents, or associates for the exercise of skill and diligence necessary to fulfill Consultant’s responsibilities under this Contract. Nor shall the City’s approval or acceptance be deemed to be the assumption of responsibility by the City for any defect or error in the work products prepared by Consultant, its employees, associates, agents, or subconsultants. 7.02 Consultant shall keep the City informed of the progress of the work and shall guard against any defects or deficiencies in its work. Page 102 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 4 7.03 Consultant shall be responsible for using due diligence to correct errors, deficiencies or unacceptable work product. Consultant shall, at no cost to the City, remedy any errors, deficiencies or any work product found unacceptable, in the City’s sole discretion, as soon as possible, but no later than fifteen (15) calendar days after receiving notice of said errors, deficiencies, or unacceptable work product. 7.04 Any and all of Consultant’s work product (“Work Product”) hereunder shall be the exclusive property of the City. Upon completion or termination of this Contract, Consultant shall promptly deliver to the City all records, notes, data, memorandum, models, and equipment of any nature that are within Consultant’s possession or control and that are the City’s property or relate to the City or its business. 7.05 Consultant warrants to City that (i) Consultant has the full power and authority to enter into this Contract, (ii) Consultant has not previously assigned, transferred or otherwise encumbered the rights conveyed herein, (iii) Work Product is an original work of authorship created by Consultant’s employees during the course of their employment by Consultant, and does not infringe on any copyright, patent, trademark, trade secret, contractual right, or any other proprietary right of any person or entity, (iv) Consultant has not published the Work Product (including any derivative works) or any portion thereof outside of the United States, and (v) to the best of the Consultant's knowledge, no other person or entity, except City, has any claim of any right, title, or interest in or to the Work Product. 7.06 Consultant shall not seek to invalidate, attack, or otherwise do anything either by act of omission or commission which might impair, violate, or infringe the title and rights assigned to City by Consultant in this Article VII of the Contract. ARTICLE VIII INDEMNIFICATION & RELEASE 8.01 INDEMNITY (a)To the fullest extent permitted by law, Consultant agrees to indemnify and hold harmless the City, its Council members, officials, officers , agents, employees, and volunteers (separately and collectively referred to in this paragraph as “Indemnitee”) from and against all claims, damages,losses and expenses (including but not limited to attorney’s fees) arising out of or resulting from any negligent act, error or omission, intentional tort or willful misconduct, intellectual property infringement or breach of contract including failure to pay a subconsultant, subconsultant, or supplier occurring in the course of performance of professional services pursuant to this Contract by Consultant, its employees, subconsultants, subconsultants, or others for whom Consultant may be legally liable (“Consultant Parties”), but only to the extent caused in whole or in part by the Consultant Parties. IF THE CLAIMS, ETC. ARE CAUSED IN PART BY CONSULTANT PARTIES, AND ALSO IN PART BY THE NEGLIGENCE OR WILLFUL MISCONDUCT OF ANY OR ALL OF THE INDEMNITEES OR ANY OTHER THIRD PARTY, THEN CONSULTANT SHALL ONLY INDEMNIFY ON A COMPARATIVE BASIS, AND ONLY FOR THE Page 103 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 5 AMOUNT FOR WHICH CONSULTANT PARTIES ARE FOUND LIABLE AND NOT FOR ANY AMOUNT FOR WHICH ANY OR ALL INDEMNITEES OR OTHER THIRD PARTIES ARE LIABLE. (b) To the fullest extent permitted by law, Consultant agrees to defend the Indemnitees where the indemnifiable acts named in section 8.01 above occur outside the course of performance of professional services (i.e. non- professional services) and the claim is not based wholly or partly on the negligence of, fault of, or breach of contract by the governmental agency, the agency’s agent, employee, or other entity over which the governmental agency exercises control, other than the Consultant or Consultant Parties. (c)It is mutually understood and agreed that the indemnification provided for in this section shall indefinitely survive any expiration, completion or termination of this Contract. (d) It is agreed with respect to any legal limitations now or hereafter in effect and affecting the validity or enforceability of the indemnification obligation under this section, such legal limitations are made a part of the indemnification obligation and shall operate to amend the indemnification obligation to the minimum extent necessary to bring the provision into conformity with the requirements of such limitations, and as so modified, the indemnification obligation shall continue in full force and effect. There shall be no additional indemnification other than as set forth in this section. All other provisions regarding the same subject matter shall be declared void and of no effect. 8.02 Release. The Consultant releases, relinquishes, and discharges the City, its council members, officials, officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to, sickness or death of the Consultant or its employees and any loss of or damage to any property of the Consultant or its employees that is caused by or alleged to be caused by, arises out of, or is in connection with the Consultant's work to be performed hereunder. Both the City and the Consultant expressly intend that this release shall apply regardless of whether said claims, demands, and causes of action are covered, in whole or in part, by insurance and in the event of injury, sickness, death, loss, or damage suffered by the Consultant or its employees, but not otherwise, this release shall apply regardless of whether such loss, damage, injury, or death was caused in whole or in part by the City, any other party released hereunder, the Consultant, or any third party. There shall be no additional release or hold harmless provision other than as set forth in this section. All other provisions regarding the same subject matter shall be declared void and of no effect. ARTICLE-IX INSURANCE (Replaced by Exhibit C) 9.01 General. The Consultant shall procure and maintain at its sole cost and expense for the duration of this Contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Page 104 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 6 Consultant, its agents, representatives, volunteers, employees or subconsultants. The policies, limits and endorsements required are as set forth below: During the term of this Contract all Consultant’s insurance policies shall meet the minimum requirements of this section: 9.02 Types.Consultant shall have the following types of insurance: (a)Commercial General Liability. (b)Business Automobile Liability. (c)Workers’ Compensation/Employer’s Liability. (d)Professional Liability. 9.03 Certificates of Insurance. For each of these policies, the Consultant’s insurance coverage shall be primary insurance with respect to the City, its officials, agents, employees and volunteers. Any self-insurance or insurance policies maintained by the City, its officials, agents, employees or volunteers, shall be considered in excess of the Consultant’s insurance and shall not contribute to it. No term or provision of the indemnification provided by the Consultant to the City pursuant to this Contract shall be construed or interpreted as limiting or otherwise affecting the terms of the insurance coverage. All Certificates of Insurance and endorsements shall be furnished to the City's Representative at the time of execution of this Contract, attached hereto as Exhibit C, and approved by the City before any letter of authorization to commence project will issue or any work on the Project commences. 9.04 General Requirements Applicable to All Policies. The following General requirements applicable to all policies shall apply: (a)Only licensed insurance carriers authorized to do business in the State of Texas will be accepted. (b)Deductibles shall be named on the Certificate of Insurance. (c)“Claims made” policies will not be accepted, except for Professional Liability insurance. (d)Coverage shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) calendar days prior written notice has been given to the City of College Station. (e)The Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent on the most current State of Texas Department of Insurance-approved forms. 9.05 Commercial General Liability requirements. The following Commercial General Liability requirements shall apply: (a)Coverage shall be written by a carrier rated “A:VIII” or better in accordance with the current A. M. Best Key Rating Guide. (b)Minimum Limit of $1,000,000 per occurrence for bodily injury and property damage with a $2,000,000 annual aggregate. (c)No coverage shall be excluded from the standard policy without notification of Page 105 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 7 individual exclusions being attached for review and acceptance. (d)The coverage shall not exclude premises/operations; independent contracts, products/completed operations, contractual liability (insuring the indemnity provided herein), and where exposures exist, Explosion Collapse and Underground coverage. (e)The City shall be included as an additional insured and the policy shall be endorsed to waive subrogation and to be primary and non-contributory. 9.06 Business Automobile Liability requirements. The following Business Automobile Liability requirements shall apply: (a)Coverage shall be written by a carrier rated “A:VIII” or better in accordance with the current. A. M. Best Key Rating Guide. (b)Minimum Combined Single Limit of $1,000,000 per occurrence for bodily injury and property damage. (c)The Business Auto Policy must show Symbol 1 in the Covered Autos portion of the liability section in Item 2 of the declarations page. (d)The coverage shall include owned autos, leased or rented autos, non-owned autos, any autos and hired autos. (e)The City shall be included as an additional insured and the policy shall be endorsed to waive subrogation and to be primary and non-contributory. 9.07 Workers’ Compensation/Employer’s LiabilityInsurance requirements. The Workers’ Compensation/Employer’s Liability Insurance shall include the following terms: (a)Employer's Liability limits of $1,000,000 for each accident is required. (b)“Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04” shall be included in this policy. (c)Texas must appear in Item 3A of the Worker's Compensation coverage or Item 3C must contain the following: All States except those namedin Item 3A and the States of NV, ND, OH, WA, WV, and WY. 9.08 Professional Liability requirements. The following Professional Liability requirements shall apply: (a)Coverage shall be written by a carrier rated “A:VIII” or better in accordance with the current A.M. Best Key Rating Guide. (b)Minimum of $1,000,000 per claim and $2,000,000 aggregate, with a maximum deductible of $100,000.00. Financial statements shall be furnished to the City of College Station when requested. (c)Consultant must continuously maintain professional liability insurance with prior acts coverage for a minimum of two years after completion of the Project or termination of this Contract, as may be amended, whichever occurs later. Coverage under any renewal policy form shall include a retroactive date that precedes the earlier of the effective date of this Contract or the first performance of services for the Project. The purchase of an extended discovery period or an extended reporting Page 106 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 8 period on this policy will not be sufficient to comply with the obligations hereunder. (d)Retroactive date must be shown on certificate. ARTICLE X TERMINATION 10.01 At any time, the City may terminate the Project for convenience, in writing. At such time, the City shall notify Consultant, in writing, who shall cease work immediately. Consultant shall be compensated for the services performed. In the event that the City terminates this Contract for convenience, the City shall pay Consultant for the services properly performed and expenses incurred prior to the date of termination. 10.02 No term or provision of this Contract shall be construed to relieve the Consultant of liability to the City for damages sustained by the City or because of any breach of contract by the Consultant. The City may withhold payments to the Consultant for the purpose of setoff until the exact amount of damages due the City from the Consultant is determined and paid. ARTICLE XI MISCELLANEOUS TERMS 11.01 This Contract has been made under and shall be governed by the laws of the State of Texas. The parties agree that performance and all matters related thereto shall be in Brazos County, Texas. 11.02 Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: CITY: CONSULTANT: City of College Station Attn: Attn: P.O. Box 9960 College Station, Texas 77842 11.03 Consultant, its employees, associates or subconsultants shall perform all the work hereunder. Consultant agrees that all of its associates, employees, or subconsultants who work on this Project shall be fully qualified and competent to do the work described hereunder. Consultant shall undertake the work and complete it in a timely manner. 11.04 The Consultant shall comply with all applicable federal, state, and local statutes, regulations, ordinances, and other laws, including but not limited to the Immigration Reform and Control Act (IRCA). The Consultant may not knowingly obtain the labor or services of an undocumented worker. The Consultant, not the City, must verify eligibility for employment as required by IRCA. Page 107 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 9 11.05 No action or failure to act by the City shall constitute a waiver of a right or duty afforded them under the Contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach there under, except as may be specifically agreed in writing. No waiver of any provision of the Contract shall be of any force or effect, unless such waiver is in writing, expressly stating to be a waiver of a specified provision of the Contract and is signed by the party to be bound thereby. In addition, no waiver by either party hereto of any term or condition of this Contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition and shall not in any way limit or waive that party’s right thereafter to enforce or compel strict compliance with the Contract or any portion or provision or right under the Contract. 11.06 This Contract and all rights and obligations contained herein may not be assigned by Consultant without the prior written approval of the City. 11.07 Invalidity. If any provision of this Contract shall be held to be invalid, illegal or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Contract with legal terms and conditions approximating the original intent of the parties. 11.08 Prioritization. Contractor and City agree that City is a political subdivision of the State of Texas and is thus subject to certain laws. Because of this there may be documents or portions thereof added by Contractor to this Contract as exhibits that conflict with such laws, or that conflict with the terms and conditions herein excluding the additions by Contractor. In either case, the applicable law or the applicable provision of this Contract excluding such conflicting addition by Contractor shall prevail. The parties understand this section comprises part of this Contract without necessity of additional consideration. 11.09 This Contract represents the entire and integrated Contract between the City and Consultant and supersedes all prior negotiations, representations, or agreements, either written or oral. This Contract may only be amended by written instrument approved and executed by the parties. 11.10 The parties acknowledge that they have read, understood, and intend to be bound by the terms and conditions of this Contract. 11.11 This Contract goes into effect when duly approved by all parties hereto.. 11.12 Notice of Indemnification. City and Consultant hereby acknowledge and agree this Contract contains certain indemnification obligations and covenants. 11.13 VerificationNo Boycott. To the extent applicable, this Contract is subject to the following: (a)Boycott Israel.If this Contract is for goods and services subject to § 2270.002 Texas Government Code, Consultant verifies that it i) does not boycott Israel; and ii) will not boycott Israel during the term of this Contract; Page 108 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 10 (b)Boycott Firearms. If this Contract is for goods and services subject to § 2274.002 Texas Government Code, Consultant verifies that it i) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association; and (c)Boycott Energy Companies. Subject to § 2274.002 Texas Government Code Consultant herein verifies that it i) does not boycott energy companies; and ii) will not boycott energy companies during the term of this Contract. 11.14 Fraud Reporting. To reduce the risk of fraud and to protect the Contractor’s financial information from fraud, the Contractor must report to the City in writing at VendorInvoiceEntry@cstx.gov if the Contractor reasonably suspects or knows if any of their financial information has been subject to fraudulent activity or suspected fraudulent activity. Page 109 of 202 Contract No. ____________ Professional Services-Consultant Form 4-20-23 Page | 11 List of Exhibits A.Scope of Services B.Payment Schedule C.Requirements/Certificates of Insurance CITY OF COLLEGE STATION By: By: Printed Name:City Manager Title:Date:________________ Date: APPROVED: City Attorney Date: _________________ Assistant City Manager/CFO Date: _________________ Regional Environmental Services Manager 2/15/2024 Jake Merriman 2/16/2024 2/16/2024 Page 110 of 202 Contract No. ____________ Professional Services -Consultant Form 04-20-2023 Exhibit A Scope of Services See attached proposal... Page 111 of 202 P ROPOSED APPROACH WORK PLAN Understanding o f t he Objectives The City of College Station (City) provides a comprehensive array of residential and commercial solid waste and recycling services. Since the City and Burns & McDonnell completed its last solid waste rate and feasibility study, there is a need for the City to develop a new study that provides an understanding of the adequacy of current rates, as well as insight on how to adjust rates in the future to maintain the financial integrity of the solid waste system. Burns & McDonnell will provide the City with an understanding of the full costs of existing solid waste operations and develop a long-term financial plan. Phase 1 | Project Initiation and Management Task 1A: Initial Data Request and Review Following receipt of the Notice to Proceed, Burns & McDonnell will provide the City with a detailed preliminary data request that will encompass data needs for completing the study. The data request will itemize our needs for understanding the operational and financial considerations that must be addressed. While the anticipated data request is too detailed to list in this proposal, the following summarizes key data that we will request from the City: ► Ordinances, regulations, policies and agreements governing the current finances ► Supporting documentation used in the computation of all solid waste fees ► Historical solid waste fees ► Historical and current budgets ► Current growth trend information and cost forecasting assumptions ► Billing data ► Usage characteristics customers ► Contracts and inter-governmental agreements ► Personnel rosters and salary data ► Inventory and operating costs of equipment ► Solid wastes revenue ► Reserve fund balances This task also includes organization and preliminary analysis of all data received. We recognize that the City may not have all the information requested readily available or may track information differently than requested. We will work with the appointed project manager to arrive at reasonable substitutes for the key data, if needed. There will be key aspects of the information request (e.g., budget data, personnel roster, equipment inventory) that Burns & McDonnell will need prior to the kick-off meeting described in Task 1C. Task 1B: Establish a Project Task Force To get the best information possible and increase buy-in for the project outcomes, we recommend that the City establish a Project Task Force (PTF) to participate throughout the process. The PTF would ideally include 5 to 7 key representatives from diverse roles and levels of responsibility. Based on experience applying this approach with other clients, it is our general recommendation that participants include: Page 112 of 202 ► Public Works Department Manager ► Solid Waste Division Manager ► Budget / Finance Director (or designee) ► City Manager (or designee) The PTF will participate in the kick-off meeting, help facilitate data collection, provide feedback on preliminary findings and provide support to our Project Team throughout the project. The PTF will participate in project meetings and maintain consistent lines of communication to discuss any questions, concerns, or adjustments pertaining to rate and financial models. By involving a variety of individuals with a wide range of skills and responsibilities, a complete picture of the solid waste system can be developed more quickly. The diverse experience of the participants will help identify problem areas and contribute meaningful input to the solutions. Task 1C: Conduct Kick-O ff Meeting and Project Management Prior to commencing the study, members of the Project Team will conduct a kick-off meeting with key City staff. At this meeting, we will discuss the project work plan, crucial issues to be addressed, key findings from previous engagements, as well as confirm the timing associated with the various project tasks. We will facilitate a SWOT (Strengths Weakness, Opportunities and Threats) discussion to identify key issues. We will utilize Poll EverywhereTM software to facilitate the SWOT discussion. We have found with other clients that this communications forum provides an opportunity for well-constructed feedback. We will also discuss our initial data request which is provided 7 to 14 days prior to the kick-off meeting. Additionally, we will provide the agenda and any handout materials at least two days in advance. During the meeting, we will identify primary contacts for our Project Team and the City as well as establish the protocol for the exchange of information and the resolution of matters that arise during the normal course of the study. Phase 1 Deliverables and Meetings ► Preliminary data request. ► Electronic copies of the kick-off meeting agenda, handouts and follow-up summary. ► Participation of Burns & McDonnell Project Manager and key staff in kick-off meeting. Phase 2 | Current Cost of Service Analysis and Five Year Forecast A cost of service analysis provides a clear understanding of the current operation’s cost of providing service. This methodology is consistent with other studies we have completed for communities across the U.S. Task 2A: Current Cost of Service Analysis A “Test Year” is a common term in cost of service studies which delineates an adjusted fiscal year budget that is used as a basis for determining cost of service and setting rates. The Test Year should be representative of typical conditions, with adjustments for any unusual or one-time expenses. Any projected non-recurring The kick-off meeting will provide a forum for establishing clear communication for the project. Page 113 of 202 BURNS & McDONNELL | 3 | PROPOSED APPROACH expenses or revenues will be identified and incorporated into the financial forecast. We will work with you to develop an accurate Test Year reflecting the required revenue to meet all operating and maintenance costs, debt service (including coverage and reserve requirements), working capital requirements and capital expenditures. The goal of this task is to document the current full cost of the City’s various solid waste services and to allocate these costs to the appropriate cost centers and will include the following activities: ► Review current solid waste policies, procedures, and regulatory requirements as they affect operations, capital projects, revenue program requirements, and rate structures. ► Review current and historical financial data collected as part of Task 1A. ► Summarize and analyze the current solid waste fees. ► Develop a revenue requirement for the “Test Year,” which will include, but is not limited to, the following types of costs: • Operational and maintenance; • General fund and administrative overhead; • Capital equipment and facility costs (current and future needs); • Working capital and reserve funds requirements; and • Current and anticipated long-term liabilities and debt obligations. ► Work with the City to define cost centers: Cost centers will be based on the primary services provided by the Solid Waste Division and will be refined based on PTF input. A preliminary listing of cost centers is identified in the adjacent graphic based on the prior study for the City. ► Work with the City to identify the components and measurements for the cost allocation model. ► Identify direct and indirect fixed and variable operating cost components and consider the basis for allocating indirect costs. ► Review of return on investment and administrative transfers. ► Develop an infrastructure and vehicle replacement analysis to account for growth and replacement. ► Assist the City in developing or modifying a cost allocation strategy that captures capital, debt, operations and maintenance costs, as well as indirect costs (administration and overhead) for each of the targeted services. ► Allocate cost centers to customer classes: While subject to refinement, current customer classes include residential, commercial dumpster and commercial roll-off services. ► Determine billing units (as well as understanding of the current billing system). ► Calculate the cost of service. For equipment and personnel that serve more than one function, we will assist in the development of an appropriate strategy to allocate those costs among the programs being evaluated. It will be imperative to work closely with financial and operational personnel during the cost allocation process to verify all direct and Page 114 of 202 BURNS & McDONNELL | 4 | PROPOSED APPROACH indirect costs are apportioned in an appropriate and meaningful way. A brief written summary of our approach and observations about cost allocation will be included in the draft report. Task 2A Deliverables and Meetings ► Four-to-six-hour meeting with PTF (concurrent with the kick-off meeting). ► A Test Year revenue requirement. ► Calculation of the Test Year cost of service. ► Virtual meeting with PTF to discuss results of Task 2A. Task 2B: Forecasted Cost of Service Analysis In addition to calculating the current cost of service for the Test Year, we will project the future cost of service for a five-year time and will allocate these costs to the appropriate cost centers. Burns & McDonnell will work in conjunction with the City to develop an accurate five-year revenue requirement and billing unit forecast. To develop the five-year revenue requirement for the City, we will examine historical budgets and audited financials and, utilizing input from City staff, will develop a forecast that incorporates “known and measurable” changes for the forecasted period. Burns & McDonnell will analyze the assumptions used in projecting the revenue requirement and billing units, including, but not limited to, growth rate, inflation rates, increase in contractual obligations and capital improvement plans for fleet, equipment and facilities. We will evaluate current growth trend information and cost forecasting assumptions as well as review the information and assumptions to provide a sensitivity analysis and recommend changes if necessary. Burns & McDonnell maintains a detailed analysis of relevant historical financial data (e.g., BLS indices such as CPI, Garbage and Trash Collection and recycling commodity pricing) as well as utilizes the Survey of Professional Forecasters from the Federal Reserve Bank of Philadelphia regarding potential future forecasting. We will also develop the following analysis and schedules as a part of the five-year forecast: ► Fleet replacement: Specific to equipment, we will collaborate with the City to develop an equipment replacement strategy for the five-year forecast. This analysis will be incorporated into the five-year forecast. The graphic on the right is an example of efforts to develop a replacement schedule for another client based on life cycle costs. ► Impact of projected new development: We will account for the operational requirements and associated costs to meet the continued growth in the City. ► Reserve funds: As an enterprise fund, there is a need for 15% working capital balance (based on the prior cost of service study). We will review existing balances and account for additional amounts that may be needed. Task 2B Deliverables and Meetings ► A “base case” five-year revenue requirement forecast. ► Operational and financial evaluation to expand multi-family and commercial bulk and brush collection. ► The calculation of the cost of service for each year. ► Virtual meeting with City staff to discuss results of Task 2B. This is an example from another cost of service study where we evaluated the annual maintenance costs for side loaders focused on transitioning the City to a more consistent vehicle replacement schedule. Page 115 of 202 BURNS & McDONNELL | 5 | PROPOSED APPROACH Phase 3 | Revenue Generation and Rate Design This phase will include two primary objectives: (1) to determine current revenue generation and review billing methods; and (2) fee structure methodology and rate development. Task 3A: Review Revenue Generation of Existing Customer Classes Burns & McDonnell will evaluate how much revenue is currently generated by the current fee structure from the existing customer classes to determine if revenues generated are sufficient to recover the cost of service assigned to each customer class. We will assess the overall revenue requirement compared to revenue generated under the current fee structure and rates. We will independently estimate how much revenue should be generated by the current billing units to estimate whether any under-recovering is occurring. This analysis will provide the City with an understanding of how current and potential rates are either over- or under-recovering compared to the cost of service, as well as a projection of how long the current rate structure is sustainable to meet the City’s needs. Task 3A Deliverables and Meetings ► Revenue projections based on current and potentially-planned rates. Task 3B : Fee Structure Methodology and Rate Development The objective of this task is to develop proposed rates that meet the needs and objectives of the solid waste system for the next five years. Burns & McDonnell will assess the existing rate structure for its historical performance, overall equity and ability to meet City objectives for future solid waste rates. Prior to developing specific rates, we will provide an overview of several proven approaches to municipal solid waste fund rate design and implementation. After reviewing the City’s current solid waste rate and fee structure and costs of service as applied to various customer categories such as residential and commercial, the Project Team will evaluate the current categories to determine if they should be continued or modified. Rate alternatives for each rate category will be developed based on our industry experience and collaboration with the PTF. For each alternative, rates will be designed to generate adequate revenues in accordance with the financial forecast results, reflect the results of the cost of services analysis and further the objectives of the City for the utility systems. Pricing objectives could include, but would not be limited to: ► Escalation Strategies: For communities that have a need for increases, rates can be designed to be phased in at once or over an extended period. We will provide the City with an understanding of the financial implications associated with the timing of the proposed increases. ► Meeting Revenue Requirements in a Stable and Predictable Manner: Regardless of the outcome of the rate design process, rates must produce sufficient revenues to meet both the short-term and long-term financial needs and business objectives of the City. ► Fee Structure Equity: To the greatest extent possible, rate design will be based on cost of service principles and will not unduly subsidize certain customers or rate classes at the expense of others. We will specifically align rates with the cost of service for each of the major customer classes. ► Simple and Understandable: From a public relations perspective, simple and easy to understand rate structures are a benefit in that the City will be able to clearly communicate the relationship between the cost of service and customer use. Page 116 of 202 BURNS & McDONNELL | 6 | PROPOSED APPROACH We will also identify any start-up and/or ongoing costs for implementing alternative rate structures and provide justification for any special classes of customers under an alternative, recommended rate structure. If desired by the City, annual inflationary adjustments may be considered to provide a means by which future adjustments may be indexed and adjusted automatically. This will effectively allow the City to systematically incorporate marginal rate increases. Task 3 B Deliverables and Meetings ► Virtual meeting to discuss findings and rate recommendations. ► Rate design recommendations for the next five years for each customer class. Phase 4 | Benchmarking, Potential Collection Program Expansion and Revenue Enhancement Analysis This phase will include the evaluation of three key issues: (1) financial benchmarking and privatization evaluation; (2) potential collection program expansion; and (3) analysis of multiple potential additional miscellaneous fees. Task 4A: Financial Benchmarking and Privatization Evaluation When Burns & McDonnell collaborated with the City on the prior solid waste cost of service study, some City Council members questioned the need for a rate increase and whether the City should consider privatizing any of the City’s collection operations. In 2017, Burns & McDonnell completed a benchmarking and privatization analysis for the City and the upcoming 2024 study will build on the prior efforts. This effort will reflect efforts to benchmark key costs and rates from other communities. Burns & McDonnell will prepare an analysis of current costs and solid waste rates being charged by up to five other cities for major customer classes – such as residential, brush and bulk commercial and roll-off services. We will also provide a comparison of existing miscellaneous fees for the benchmarked communities, as well as an evaluation of how operating costs compare to the benchmarked communities (e.g., identify areas that exceed the average (mean). The survey will include an analysis, or any information on how benchmark jurisdictions are setting rates and allocating revenues. The survey will also include other questions the City identifies as valuable in comparing the refuse rate such as community size, special pick-up charges, disposal fees, governmental and regulatory fees, and other services (such as street sweeping) included in the rates. Since we have previously performed similar solid waste financial/rate analyses for several other cities in Texas, we bring a working knowledge of existing rate structures, as well as a familiarity with the other City’s solid waste operations, which may help explain why some city’s rates are higher/lower than others. In addition to providing information on the rates, we can provide information on the cost of service based on other cost of service studies we have completed. Regarding privatization, we routinely consult cities that contract out for collect services. These projects provide us with a current understanding of the pricing being proposed by the private sector, as well as their contractual expectations for escalating contract pricing in future years too due to the impact from inflation. Task 4A Deliverables and Meetings ► Series of schedules and a report section. Task 4B : Potential Collection Program Expansion We will evaluate the operational requirements and costs for the potential expansion of collection programs, such as multi-family and commercial bulk and brush collection options. If needed, we can provide representative cost Page 117 of 202 BURNS & McDONNELL | 7 | PROPOSED APPROACH estimates based on other collection programs we have recently evaluated for other municipal clients. During this task, we will integrate the following into the financial analysis being completed during Phases 2 and 3: ► Evaluate the operational requirements and associated costs for collection options and policies to be evaluated, which may include but not be limited to on-demand work order submission, regularly scheduled routes and limits on set-out frequencies and volumes. ► Develop revenue estimates and ROI based on growth projections to be developed collaboratively between the City and the Project Team. Task 4B Deliverables and Meetings ► Report section that evaluates the costs, revenue and ROI of potential expansions. Task 4C : Identify Revenue Sources or Enhancements We will work with the City to identify revenue sources or enhancements not currently being utilized by the City. Efforts will include but not be limited to the following: ► Potential Additional Revenue Sources: We will discuss potential revenue sources and strategies that could be considered by the City for residential and commercial operations. After we gain an understanding of the current rate structure, we will discuss potential strategies. ► Discuss financial strategies utilized by other cities: We have worked with multiple cities that have recently implemented innovative approaches to increasing revenue for collection. ► Leverage recent statewide projects for Texas: Recent Burns & McDonnell projects for the State of Texas included tasks to identify funding sources for cities for solid waste and recycling projects. Further, we are working with the Recycling Partnership to identify potential grant funding opportunities for cities in Texas. We advise our clients on grant funding from the Federal government, which can be a significant funding source. In fact, we successfully supported two of the 25 communities that received multi-million dollar awards from the U. S. EPA. Phase 4C Deliverables and Meetings ► Report section that evaluates revenue sources or enhancements. Phase 5 | Report Preparation, Presentation and Excel Model Task 5A: Draft and Final Report Upon completion of the analyses, we will develop a Draft Report that documents the report methodology, assumptions and data behind the rate recommendations. The report will also summarize the current rate structure, operating expenses, capital costs, revenue streams, reserve funds, and billing program. We will provide the findings and allow time to answer questions and/or concerns addressed. We will conduct a virtual meeting to review and discuss the report. Within three weeks of the receipt of City comments, we will make appropriate changes and provide the City with a Final Report. Task 5B : Develop PowerPoint and Conduct Presentation(s) We recognize the importance of gaining community support through active participation of the public regarding the rate development process. We understand that we may be required to participate in study sessions with staff, Council, committees, or commissions during the study. For the final report and recommended rates, our Project Manager (Scott Pasternak who previously presented them to the City’s City Council) will prepare and deliver presentations designed to facilitate an understanding of recommendations. Our fee assumes one presentation. Page 118 of 202 BURNS & McDONNELL | 8 | PROPOSED APPROACH Task 5C : Develop and Deliver Excel-Based Model and Conduct Training Burns & McDonnell will develop a user-friendly Microsoft Excel-based model and manual. The model will allow for varying rate structures and plans and will be equipped to facilitate sensitivity and scenario analysis regarding alternative operating and capital plans. The model will be equipped with the following features: ► Ability to modify future growth rates and customer demands. ► Modify operation and maintenance expense projections through changes in inflationary assumptions, as well as changes to collection operations. ► Evaluate alternative fleet replacement schedules, capital improvement programs and funding strategies. ► Provide flexibility to integrate into the City’s financial and billing systems. ► Ability to evaluate alternative rate structures. We will provide recommendations for adjustments to existing rate and financial model to allow future rate sensitivity analysis and to allow city staff to perform “what-if” scenarios based on demand and program cost assumptions for future planning. Model documentation will include a written user’s guide. Burns & McDonnell will train city staff during a one-day seminar. Phase 5 Deliverables and Meetings ► Electronic version of the Draft and Final Reports and schedules. ► One virtual meeting to discuss the Draft Report and schedules. ► PowerPoint presentation summarizing objectives, methodology, findings and recommendations. ► One in-person presentation/meeting or workshop. ► Electronic copy of the model in Microsoft Excel, User Manual and training session. Page 119 of 202 BURNS & McDONNELL | 9 | PROPOSED APPROACH FEE The following table provides an outline of the services to be provided and includes the estimated fee, inclusive of professional fees and out-of-pocket expenses. Services will be invoiced monthly based on a percentage of tasks completed on a phased basis. Payments will be requested via electronic deposit. PHASE TASK FEE 1 Project Initiation and Management Task 1A: Initial Data Request and Review $4,200 Task 1B: Establish a Project Task Force - Task 1C: Conduct Kick-Off Meeting and Project Management $9,100 2 Current Cost of Service Analysis and Five Year Forecast Task 2A: Current Cost of Service Analysis $17,800 Task 2B: Forecasted Cost of Service Analysis $9,200 3 Revenue Generation and Rate Design Task 3A: Review Revenue Generation of Existing Customer Classes $7,400 Task 3B: Fee Structure Methodology and Rate Development $9,300 4 Benchmarking, Potential Collection Program Expansion and Revenue Enhancement Analysis Task 4A: Financial Benchmarking and Privatization Evaluation $9,100 Task 4B: Potential Collection Program Expansion $29,400 Task 4C: Identify Revenue Sources or Enhancements $7,300 5 Report Preparation, Presentation and Excel Model Task 5A: Draft and Final Report $8,500 Task 5B: Develop PowerPoint and Conduct Presentation(s) $7,400 Task 5C: Develop and Deliver Excel-Based Model and Conduct Training $5,500 Total $124,200 Page 120 of 202 BURNS & McDONNELL | 10 | PROPOSED APPROACH PROJECT ASSUMPTIONS For this assignment, Burns & McDonnell notes that our proposal is based on the understanding that: ► Burns & McDonnell will exercise reasonable skill, care, and diligence in the performance of its services and will carry out its responsibilities in accordance with customarily accepted professional practices. If Burns & McDonnell fails to meet the foregoing standard, Burns & McDonnell will perform at its own cost, the professional services necessary to correct errors and omissions reported to Contractor in writing within one year from the completion of the Burns & McDonnell’s services. No warranty, express or implied, is included as part of the services to be provided. ► Estimates and projections prepared by Burns & McDonnell relating to construction costs and schedules, operation and maintenance costs, inflation, equipment characteristics and performance, and operating results are based on Burns & McDonnell’s experience, qualifications, and judgment as a design and consulting professional. Since Burns & McDonnell has no control over weather, cost and availability of labor, material and equipment, labor productivity, construction contractors’ procedures and methods, unavoidable delays, construction contractors' methods of determining prices, economic conditions, competitive bidding or market conditions, and other factors affecting such cost opinions or projections, Burns & McDonnell does not guarantee that actual rates, costs, performance, schedules, and related items will not vary from cost estimates and projections prepared by Consultant. ► In no event will Burns & McDonnell be liable for any special, indirect, or consequential damages including, without limitation, damages or losses in the nature of increased Project costs, loss of revenue or profit, lost production, claims by customers of Client, and/or governmental fines or penalties. aggregate liability for all damages connected with its services for the Project not excluded by the preceding subparagraph, whether or not covered by Burns & McDonnell’s insurance, will not exceed $100,000. ► The schedule is contingent on the timing receipt of requested data and review of draft deliverables. Page 121 of 202 Contract No. ____________ Professional Services -Consultant Form 04-20-2023 Exhibit B Payment Terms SELECT ONE: Compensation is based on actual hours of work/time devoted to providing the described professional services. The Consultant will be paid at a rate of $ per hour, or at the rates per service or employee shown below. The City will reimburse the Consultant for actual, non-salary expenses at the rate of percent (_______%)above the Consultant’s actual costs, or at the rates set forth below. Unless amended by a duly authorized written change order, the total payment for all invoices on this job, including both salary and non- salary expenses, shall not exceed the amount set forth in paragraph 2.01 of this Contract ($__________________). The Consultant must submit monthly invoices to the City, accompanied by an explanation of charges, professional fees, services, and expenses. The City will pay such invoices according to its normal payment procedures. -OR- Payment is a fixed fee in the amount listed in Article II of this Contract. This amount shall be payable by the City pursuant to the schedule listed below and upon completion of the services and written acceptance by the City. The Consultant may submit monthly invoices to the City, accompanied by an explanation of charges, professional fees, services, and expenses. The City will pay such invoices according to its normal payment procedures. Schedule of Payment for each phase: Page 122 of 202 Contract No. ____________ Professional Services -Consultant Form 04-20-2023 Exhibit C Requirements/ Certificates of Insurance Page 123 of 202 Contract No. 24300334 Professional Services - Consultant Form Revised on: 2/1/2024 Exhibit C Insurance Requirements and Certificates of Insurance I. The Contractor agrees to maintain the types and amounts of insurance required in this Contract throughout the term of the Contract. The following insurance policies shall be required: A. Commercial General Liability B. Business Automobile Liability C. Workers' Compensation D. Professional Liability II. For each of these policies where additional insurance coverage is required, the Contractor’s insurance coverage shall be primary with respect to the City, its officials, agents, employees and volunteers. Any insurance or self-insurance carried or obtained by the City, its officials, employees or volunteers, shall be considered in excess of the Contractor’s insurance and shall not contribute to it. All Certificates of Insurance and relevant endorsements shall be furnished, on the most current State of Texas Department of Insurance-approved forms, to the City’s Representative at the time of execution of this Agreement, attached hereto as Exhibit D, and approved by the City before work commences. III. General Requirements Applicable to All Policies. A. Only insurance carriers licensed and authorized to do business in the State of Texas shall be accepted. B. Contractor responsible for all deductibles underneath the policies. C. “Claims made” policies are not accepted, except for Professional Liability insurance. D. Coverage shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) calendar days prior written notice has been given to the City of College Station. E. The Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent on the most current State of Texas Department of Insurance-approved form. F. The City of College Station, its officials, employees, and volunteers are to be listed as Additional Insureds on the Commercial General Liability and Business Automobile Liability Policies. IV. Commercial General Liability requirements: A. Coverage shall be written by a carrier with an “A: VIII” or better rating in accordance with the current Best Key Rating Guide. B. Limits of Liability of $1,000,000 per occurrence per project for bodily injury and property damage with a $2,000,000 annual aggregate limit. C. Intentionally Omitted. Page 124 of 202 Contract No. 24300334 Professional Services - Consultant Form Revised on: 2/1/2024 D. The coverage shall not exclude premises/operations; independent contracts; products/completed operations; contractual liability; and host liquor liability. E. The City shall be listed as Additional Insured, and the policy shall be endorsed to waive rights of subrogation, to be primary and non-contributory with regard to any self-insurance or insurance policy held by the City. V. Business Automobile Liability requirements: A. Coverage shall be written by a carrier with an “A:VII I” or better rating in accordance with the current A.M. Best Key Rating Guide. B. Combined Single Limit of $1,000,000 per occurrence for bodily injury and property damage. C. The Business Auto Policy must show Symbol 1 in the Covered Autos portion of the liability section in Item 2 of the declarations page. D. The coverage shall include owned, leased or rented autos, non-owned autos, any autos and hired autos. VI. Workers’ Compensation Insurance requirements: A. The workers compensation insurance shall include the following terms: 1. Employer’s Liability limits of $1,000,000 for each accident is required. 2. “Texas Waiver of Our Right to Recover From Others Endorsement, WC 42 03 04” shall be included in this policy. 3. Texas must appear in Item 3A of the Worker’s Compensation coverage or Item 3C must contain the following: All States except those listed in Item 3A and the States of NV, ND, OH, WA, WV, and WY. VII. Professional Liability requirements: A. Coverage shall be written by a carrier with a “A:VIII” or better rating in accordance with the current A.M. Best Key Rating Guide. B. Limits of $1,000,000 per claim and $1,000,000 aggregate. C. For “claims made” policies, the policy shall be maintained or the availability of a 24-month extended reporting period is required and retroactive date must be shown on the certificate of insurance. Page 125 of 202 Page 126 of 202 February 22, 2024 Item No. 10.1. Prime Air Drone Delivery Update Sponsor: Michael Ostrowski, Director of Economic Development Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding an update on Amazon's Prime Air drone delivery service in College Station. Relationship to Strategic Goals: • Diverse & Growing Economy Recommendation(s): Staff recommend that Council receive the presentation. Summary: In December 2022, Amazon launched their Prime Air drone delivery program in College Station, one of only two locations nationwide. Since that inaugural package, Prime Air has successfully delivered goods to its College Station customers. Amazon Prime Air has continued to invest in its technology infrastructure and customer support, including a new partnership with Amazon Pharmacy, announced in October 2023, through which College Station customers would be the first to receive prescriptions via drone. Amazon Prime Air staff will present an update to program operations and offer insight into their plans for 2024. Budget & Financial Summary: N/A Attachments: None Page 127 of 202 February 22, 2024 Item No. 11.1. Wellborn Grocery Store Sponsor: Robin Macias Reviewed By CBC: Planning & Zoning Commission Agenda Caption: Public Hearing, presentation, discussion, and possible action regarding an ordinance amending Appendix A, Unified Development Ordinance, Article 4, "Zoning Districts," Section 4.2, "Official Zoning Map," of the Code of Ordinances of the City of College Station, Texas, by changing the zoning district boundaries from WC Wellborn Commercial to PDD Planned Development District on approximately 2 acres of land being Wellborn Settlement Phase Two, Block 2, Lot 72, generally located along FM 2154. Relationship to Strategic Goals: Diverse and Growing Economy Recommendation(s): Staff recommends approval of the rezoning and associated Concept Plan as it is in line with the Comprehensive Plan, is compatible with the surrounding area and the community benefits provided will help offset the increased size of the building. The Planning and Zoning Commission heard this item at their February 1, 2024 meeting and unanimously recommended approval (7-0). Summary: This request is to rezone the subject property from WC Wellborn Commercial to PDD Planned Development District with a base zoning of WC Wellborn Commercial. The proposed Concept Plan is split into two phases and shows the general building and parking layout for phase one. At the time of development of phase two, a concept plan amendment will be required. The proposed concept plan will increase the allowable building square footage, but will provide a pedestrian path, modified signage lighting, and increased architectural elements to maintain the rural character of the area. REZONING REVIEW CRITERIA 1. Whether the proposal is consistent with the Comprehensive Plan: The Comprehensive Plan Future Land Use and Character Map designates the subject property as Neighborhood Commercial. The Comprehensive Plan generally describes the Neighborhood Commercial land use designation as follows: Areas of commercial activities that cater primarily to nearby residents. These areas tend to be smaller format than general commercial and located adjacent to major roads along the fringe of residential areas. The intent of the district is to: • Accommodate limited commercial services compared to General Commercial • Provide pedestrian and bicycle connectivity to surrounding neighborhoods • Support some residential uses that are compatible with the surrounding neighborhood character The subject property is also located within the Wellborn District Plan. The goals of the plan are to: • Preserve the core rural character of Wellborn with small-scale growth that enhances the uniqueness and history of the area Page 128 of 202 • Promote a safe, efficient and connected mobility system that encourages transportation options while recognizing the lower density of the district The zoning districts that are generally appropriate within this land use within the Wellborn District include: WC Wellborn Commercial. The proposed zoning district of PDD Planned Development District with a base zoning of WC Wellborn Commercial is in line with the Comprehensive Plan. 2. Whether the uses permitted by the proposed zoning district will be appropriate in the context of the surrounding area: The property has frontage to FM 2154. Adjacent properties are zoned WC Wellborn Commercial to the north and WRS Wellborn Restricted Suburban to the east and south. The property to the west of the subject property across FM 2154 is located within the City’s extraterritorial jurisdiction. The WC Wellborn Commercial zoning district is intended to provide for low-density commercial uses that provide services to nearby neighborhoods. Such uses shall be limited in size and not accommodate for drive-thru services. Developments located within this zoning district should incorporate design elements to limit the visual impact on the community and enhance the defined character. Properties to the north are mostly undeveloped but also include the Baylor Scott and White clinic and future residential homes located within the Wellborn Settlement Subdivision. The adjacent lots to the east of the property are future residential homes and the adjacent lot to the south of the property is a large residential common area. Approximately one mile to the north of the property are several commercial developments such as America’s County Store, a retail furniture store, landscaping business, and a multi-tenant gas station. The proposed zoning district is appropriate for the surrounding area as it is designated as Neighborhood Commercial on the Comprehensive Plan. The proposed zoning district would allow for similar developments that are currently to the north of the subject property. 3. Whether the property to be rezoned is physically suitable for the proposed zoning district: The size and location of the subject property is suitable for developments allowed within this proposed zoning district. The site has adequate space to meet the minimal dimensional standards for the base zoning district of WC Wellborn Commercial as set forth in the PDD. 4. Whether there is available water, wastewater, stormwater, and transportation facilities generally suitable and adequate for uses permitted by the proposed zoning district: The existing water and wastewater infrastructure is adequate to support the needs of this development. Drainage and any other infrastructure required with the site development shall be designed and constructed in accordance with the BCS Unified Design Guidelines. The subject property has frontage to FM 2154, a major arterial on the Thoroughfare Plan. The site will have shared access with the adjacent undeveloped lot off of FM 2154. This access will be constructed with the site plan. A traffic impact analysis was not required for the proposed request as the anticipated traffic volume falls below the threshold of 150 trips in the peak hour that would require a TIA to be Page 129 of 202 performed. 5. The marketability of the property: The applicant has stated the proposed zoning will increase the marketability of the property and would enhance the potential to foster new growth and better serve the community. REVIEW OF CONCEPT PLAN The Concept Plan provides an illustration of the general layout of the proposed building areas as well as other site-related features. In proposing a PDD, an applicant may also request variations to the general platting and site development standards provided that those variations are outweighed by demonstrated community benefits of the proposed development. This proposed Concept Plan increases the maximum gross floor area of a building from 10,000 sq.ft. to 13,000 sq.ft. and offers several community benefits to mitigate impacts the development may have on the area. The Unified Development Ordinance provides the following review criteria as the basis for reviewing PDD Concept Plans: 1. The proposal will constitute an environment of sustained stability and will be in harmony with the character of the surrounding area; 2. The proposal is in conformity with the policies, goals, and objectives of the Comprehensive Plan, and any subsequently adopted Plans, and will be consistent with the intent and purpose of this Section; 3. The proposal is compatible with existing or permitted uses on abutting sites and will not adversely affect adjacent development; 4. Every dwelling unit need not front on a public street but shall have access to a public street directly or via a court, walkway, public area, or area owned by a homeowners association; 5. The development includes provision of adequate public improvements, including, but not limited to, parks, schools, and other public facilities; 6. The development will not be detrimental to the public health, safety, welfare, or materially injurious to properties or improvements in the vicinity; and 7. The development will not adversely affect the safety and convenience of vehicular, bicycle, or pedestrian circulation in the vicinity, including traffic reasonably expected to be generated by the proposed use and other uses reasonably anticipated in the area considering existing zoning and land uses in the area. Purpose and Intent: The Planned Development District for this property outlines the purpose, intent, and community benefit of the proposed development, which is to provide a grocery store to the surrounding area. The WC Wellborn Commercial zoning district limits the gross floor area of a single structure to 10,000 sq.ft. The proposed Concept Plan will increase the allowable gross floor area of the structure by 3,000 sq.ft. for a total of 13,000 sq.ft. The Concept Plan will also provide several community benefits to offset the increase in building size. Base Zoning and Meritorious Modifications: The Planned Development District has a base zoning of WC Wellborn Commercial. At the time of site plan, the project will need to meet all applicable site development standards and platting requirements of the Unified Development Ordinance for the base zoning district, except where meritorious modifications are granted with the PDD zoning. The applicant is requesting the following Page 130 of 202 meritorious modification: • Increase the maximum allowable gross floor area by 3,000 sq.ft. to allow for a single structure to have a gross floor area not to exceed 13,000 sq.ft. Community Benefits: The applicant is proposing the following community benefits: 1. To promote a rustic rural theme that is favorable to the Wellborn District, the building will be constructed using fiber cement siding that will simulate wood planks using a neutral color palette based around various shades of brown and shall resemble the attached elevation exhibit. At the time of development, all sides of the building must meet the required architectural relief elements as described in Section 7.10.3 for properties zoned WC Wellborn Commercial. The Administrator shall have the authority to approve modifications to the elevations so long as the proposed modifications promote a rustic rural theme. 2. To promote the convenience of a community store to the adjoining neighborhood, a sidewalk will be constructed from the grocery store to a 5-ft. pathway located within a common area for Wellborn Settlement adjacent to the rear property line, as well as to the recreation area to the south of the store. 3. A 6-foot fencecrete wall that will simulate a wooden fence will be built where a wooden fence would be required. 4. To promote safety and security along the sidewalk during the evening hours, pedestrian bollard lighting will be installed and will complement the Wellborn District design standards as determined by the Administrator. 5. To reduce light pollution, signage will be limited to externally lit that will be directly pointed at the sign rather than internally lit cabinet signage. These community benefits will help offset the increased building size by enhancing the architectural features of the building to maintain a rural aesthetic and limiting the signage lighting to only being externally illuminated which is pointed directly at the sign. Providing a pedestrian connection illuminated with pedestrian lighting to the nearby neighborhood will decrease the amount of vehicular traffic needed to get to the store, as well as provide a grocery store in a convenient location close to a residential neighborhood. Budget & Financial Summary: Attachments: 1. Wellborn Grocery Ordinance 2. Vicinity, Aerial, and Small Area Map 3. Existing Future Land Use 4. Rezoning Map 5. Rezoning Exhibit 6. Proposed Concept Plan 7. Variances Letter 8. Elevations Page 131 of 202 Ordinance Form 08-27-19 ORDINANCE NO. _____ AN ORDINANCE AMENDING APPENDIX A “UNIFIED DEVELOPMENT ORDINANCE,” ARTICLE 4 “ZONING DISTRICTS,” SECTION 4.2, “OFFICIAL ZONING MAP” OF THE CODE OF ORDINANCES OF THE CITY OF COLLEGE STATION, TEXAS, BY CHANGING THE ZONING DISTRICT BOUNDARIES AFFECTING WELLBORN SETTLEMENT PHASE TWO, BLOCK 2, LOT 72 AS DESCRIBED BELOW; PROVIDING A SEVERABILITY CLAUSE; DECLARING A PENALTY; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS: PART 1:That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2 “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, be amended as set out in Exhibit “A”, Exhibit “B”, Exhibit “C”, Exhibit “D” and Exhibit “E” attached hereto and made a part of this Ordinance for all purposes. PART 2:If any provision of this Ordinance or its application to any person or circumstances is held invalid or unconstitutional, the invalidity or unconstitutionality does not affect other provisions or application of this Ordinance or the Code of Ordinances of the City of College Station, Texas, that can be given effect without the invalid or unconstitutional provision or application, and to this end the provisions of this Ordinance are severable. PART 3:That any person, corporation, organization, government, governmental subdivision or agency, business trust, estate, trust, partnership, association and any other legal entity violating any of the provisions of this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be punishable by a fine of not less than twenty five dollars ($25.00) and not more than five hundred dollars ($500.00) or more than two thousand dollars ($2,000) for a violation of fire safety, zoning, or public health and sanitation ordinances, other than the dumping of refuse. Each day such violation shall continue or be permitted to continue, shall be deemed a separate offense. PART 4:This Ordinance is a penal ordinance and becomes effective ten (10) days after its date of passage by the City Council, as provided by City of College Station Charter Section 35. Page 132 of 202 ORDINANCE NO. ____________ Page 2 of 8 Ordinance Form 08-27-19 PASSED, ADOPTED, and APPROVED this ______ day of ______________________, 20__. ATTEST: APPROVED: _____________________________ _____________________________ City Secretary Mayor APPROVED: _______________________________ City Attorney Page 133 of 202 ORDINANCE NO. ____________ Page 3 of 8 Ordinance Form 08-27-19 Exhibit A That Appendix A “Unified Development Ordinance,” Article 4 “Zoning Districts,” Section 4.2, “Official Zoning Map” of the Code of Ordinances of the City of College Station, Texas, is hereby amended as follows: The following property is rezoned from WC Wellborn Commercial to PDD Planned Development District: Wellborn Settlement Phase 2, Block 2, Lot 72 according to the plat recorded in Volume 18568, Page 70, of the Official Public Records of Brazos County, Texas. Page 134 of 202 ORDINANCE NO. ____________ Page 4 of 8 Ordinance Form 08-27-19 Page 135 of 202 ORDINANCE NO. ____________ Page 5 of 8 Ordinance Form 08-27-19 Exhibit B Page 136 of 202 ORDINANCE NO. ____________ Page 6 of 8 Ordinance Form 08-27-19 Exhibit C Base Zoning: The Planned Development District has a base zoning of WC Wellborn Commercial. At the time of site plan, the project will need to meet all applicable site development standards and platting requirements of the Unified Development Ordinance for the base zoning district, except where meritorious modifications are granted. Meritorious Modifications: •Increase the maximum allowable gross floor area by 3,000 sq. ft. to allow for a single structure to have a gross floor area not the exceed 13,000 sq. ft. Community Benefits: The following community benefits will be provided: •To promote a rustic rural theme that is favorable to the Wellborn District, the building will be constructed using fiber cement siding that will simulate wood planks using a neutral color palette based around various shades of brown and shall resemble the elevations shown in Exhibit E. At the time of development, all sides of the building must meet the required architectural relief elements as described in Section 7.10.3 of the Unified Development Ordinance for properties zoned WC Wellborn Commercial. The Administrator shall have the authority to approve modifications to the elevations so long as the proposed modifications promote a rustic rural theme. •To promote the convenience of a community store to the adjoining neighborhood, a sidewalk will be constructed from the grocery store to a 5-ft. pathway located within a common area for Wellborn Settlement adjacent to the rear property line, as well as to the recreation area to the south of the store. •A 6-foot fencecrete wall that will simulate a wooden fence will be built where a wooden fence would be required. •To promote safety and security along the sidewalk during the evening hours, pedestrian bollard lighting will be installed and will complement the Wellborn District design standards as determined by the Administrator. •To reduce light pollution, signage will be limited to externally lit that will be directly pointed at the sign rather than internally lit cabinet signage Page 137 of 202 ORDINANCE NO. ____________ Page 7 of 8 Ordinance Form 08-27-19 Exhibit D Page 138 of 202 ORDINANCE NO. ____________ Page 8 of 8 Ordinance Form 08-27-19 Exhibit E Page 139 of 202 Page 140 of 202 Page 141 of 202 Page 142 of 202 Page 143 of 202 Page 144 of 202 I AND GN RD. WELLBORN RD. ROYDER RD. GREENS PRARIE RD. SITE WELLBORN RDROYDER R D O L D R O Y D E R R D Lot 72, Block 2 Wellborn Settlement Acres: 2.2 Existing Zoning: WC - WELLBORN COMMERCIAL 1 2 WELLBORN RDROYDER R D O L D R O YD E R R D 1 Lot 72, Block 2 Wellborn Settlement Acres: 2.2 Existing Zoning: PDD - PLANNED DEVELOPMENT 2 EXISTING PROPOSED LEGEND N.T.S. Scale: 1 inch = 200 feet VICINITY MAP NOTES: 1.In accordance with FEMA'S FLOOD INSURANCE RATE MAP panel 48041C0325E, the site does not lie within the 100-year floodplain boundary, Effective Date : 5/16/2012 SC SUBURBAN COMMERCIAL PDD PLANNED DEVP. DISTRICT R RURAL EXISTING 2-LANE MAJOR ARTERIAL EXISTING 2-LANE MAJOR COLLECTOR WRS WELLBORN RESTRICTED SUBURBAN EXISTING 2-LANE LOCAL STREET WC WELLBORN COMMERCIAL Page 145 of 202 WELLBORN RDACCESS & PARKINGBUILDINGAREAACCESS & PARKINGBUFFER AREA SITEWELLBORNRD.GREENSPRARIE RD.I AND GNRD.ROYDER RD.CPBUFFER AREA BUFFER AREASIDEWALK Page 146 of 202 Robin Macias January 19, 2024 Staff Planner Planning & Development Services City of College Station P.O. Box 9960 College Station, TX 77842 Re: Wellborn Road Grocery Store (PDD Rezoning) Dear Robin, Understanding that we must choose a base zoning district for the grocery store retail development upon which we base all variance requests, we have chosen WC Wellborn Commercial. We request the following bulk variances to the WC Wellborn Commercial development standards: 1. Waiver from Section 7.10.C.3.d.2 Non-Residential Architectural Standards-Other Mass and Design Requirements The Unified Development Ordinance states that for all properties zoned WC Wellborn Commercial, the gross floor area of a single structure shall not exceed 10,000 sf. We request the ability to construct a building with a maximum size of 13,000 sf. As stated in the UDO, the purpose of the Planned Development district is to promote and encourage innovative development that is sensitive to surrounding land uses and to the natural environment. A PDD may be used to permit new or innovative concepts in land utilization not permitted by other zoning districts. Finally, the PD District allows development to vary from certain development standards so long as there are community benefits which outweigh the requested modifications. We believe that this project offers a desired development opportunity and its community benefits outweigh modifications being requested. These community benefits are as follows: 1. Understanding that the City of College Station has made the Wellborn Road corridor a Primary Image Corridor, our goal is to present our development with a rural aesthetic that complements the rural nature of the Wellborn community. The building will be constructed using fiber cement siding that will simulate wood planks using a neutral color palette based around various shades of brown, similar to the elevations presented in Exhibit A, which will be subject to a Non-Residential Architectural standards review. The combination of materials and the color palette will create a rustic rural theme that is favorable to the Wellborn District architectural standards. 2. In order to promote the convenience of a community store to the adjoining neighborhood, we will construct a sidewalk from the grocery store to the Wellborn Settlement residential lots adjacent to the rear property line as well as to the recreation area to the south of the store. Having pedestrian access between the store and the residential and recreation Page 147 of 202 areas will be of great benefit and service to the neighborhood. Providing a pedestrian accessible community store also reduces vehicular trips and promotes physical activity. 3. The Unified Development Ordinance requires buffering between residential and non- residential areas in the Wellborn District through the use of plantings and a fence. We intend to plant a 20’ buffer and construct a 6-foot fencecrete wall that will simulate a wooden fence, which will offer greater buffer protection and maintain the rural aesthetic. 4. Because a planted buffer and wall are required along the property line adjacent to the recreation area, we intend to install bollard lighting that will complement the Wellborn district design standards as determined by the Administrator to provide and promote safety and security along the sidewalk during the evening hours. 5. Lastly, in an effort to reduce light pollution, we will install lights that are externally lit so that the lighting can be directly pointed at the signage rather than internally lit cabinet signage. We believe we are offering a development that is both compatible and sensitive to the surrounding area in use and design. The proposed uses for this development are friendly uses to any adjacent property, including the residence to the west and will bring many long-term benefits to this growing area of College Station and to the city as a whole. Thank you very much. If you have any questions, please do not hesitate to call. Sincerely, Crissy Hartl Crissy Hartl, AICP Staff Planner Cc: File Page 148 of 202 D O L L A R G E N E R A LCOLLEGE STATION, TX S A N D S T O N E B R O N Z E W A R M S T O N E Page 149 of 202 February 22, 2024 Item No. 11.2. College Station Business Center Real Estate Contract Sponsor: Michael Ostrowski, Director of Economic Development Reviewed By CBC: N/A Agenda Caption: Presentation, discussion, and possible action regarding a Real Estate Contract with HFLPI-College Station, LLC for the sale of approximately 11.899 acres in the College Station Business Center generally located near the intersection of Gateway Boulevard and Lakeway Drive for the price of $3,369,000. Relationship to Strategic Goals: • Diverse & Growing Economy Recommendation(s): Staff recommends that the City Council approve the real estate contract. Summary: Comprising a total of 11.899 acres adjacent to the existing FedEx property just south of Gateway Boulevard and west of Lakeway Drive, Lot 3 is a 6.09 acre lot, and Lot 4 is a 5.809 acre lot in Block 6, Phase Two of the College Station Business Center. The real estate contract is for the sale of the property to HFLPI-COLLEGE STATION, LLC for $3,369,000 with proposed uses including warehousing/distribution and office. A real estate contract with this buyer was executed on November 9, 2023, for the neighboring lots (Lots 1 and 2, respectively). However, during the feasibility period, the buyer determined it was more desirable to acquire Lots 3 and 4 rather than Lots 1 and 2. Therefore, staff recommends approval of this contact and subsequently mutually terminating the initial agreement by the conclusion of its feasibility period. Budget & Financial Summary: The sale of the property will be for $3,369,000. Attachments: 1. College Station Business Center 2. Real Estate Contract (Hunton Family Limited Partnership I-City of College Station) 2-12-24 Page 150 of 202 ZONING: M-1 Light Industrial UTILITIES: College Station Utilities: electric, water and sewer in place. Atmos energ y gas. FLOOD PLAIN: None BUILDINGS/SITE IMPROVEMENTS: None COLLEGE STATION BUSINESS CENTER CITY-OWNED BUSINESS PARK PROPERTY FOR SALE 23.55 ACRES OF DEVELOPMENT READY BUSINESS PARK PROPERTY 6VENTURE DR.G A TEW A Y BLV D . L A KE W AY DR. 1 5 2 3 4 SO LDUNDER CONTRACTUNDER CONTRACT1 2 3 4 5.64-ACRE TRACT AT GATEWAY BLVD. AND LAKEWAY DR. LAND AREA: 5.64 acres 6.09-ACRE TRACT AT GATEWAY BLVD. AND LAKEWAY DR. LAND AREA: 6.09 acres 5.81-ACRE TRACT AT GATEWAY BLVD. AND LAKEWAY DR. LAND AREA: 5.81 acres 6.01-ACRE TRACT AT GATEWAY BLVD. AND LAKEWAY DR. LAND AREA: 6.01 acres 6 miles toTexas A&M University 979.764.2625 GROW.CSTX.GOV Page 151 of 202 Page 152 of 202 Page 153 of 202 Page 154 of 202 Page 155 of 202 Page 156 of 202 Page 157 of 202 Page 158 of 202 Page 159 of 202 Page 160 of 202 Page 161 of 202 Page 162 of 202 Page 163 of 202 Page 164 of 202 Page 165 of 202 Page 166 of 202 Page 167 of 202 Page 168 of 202 Page 169 of 202 Page 170 of 202 Page 171 of 202 Page 172 of 202 Page 173 of 202 Page 174 of 202 Page 175 of 202 Page 176 of 202 Page 177 of 202 Page 178 of 202 Page 179 of 202 Page 180 of 202 Page 181 of 202 Page 182 of 202 Page 183 of 202 Page 184 of 202 Page 185 of 202 Page 186 of 202 Page 187 of 202 Page 188 of 202 Page 189 of 202 Page 190 of 202 Page 191 of 202 Page 192 of 202 Page 193 of 202 Page 194 of 202 Page 195 of 202 Page 196 of 202 Page 197 of 202 Page 198 of 202 February 22, 2024 Item No. 11.3. Memorandum of understanding with the City of Bryan regarding Brazos Transit District Board Appointments Sponsor: Jason Schubert Reviewed By CBC: City Council Agenda Caption: Presentation, discussion, and possible action on memorandum of understanding with the City of Bryan regarding Brazos Transit District Board Appointments. Relationship to Strategic Goals: • Good Governance • Financially Sustainable City • Core Services and Infrastructure • Neighborhood Integrity • Diverse Growing Economy • Improving Mobility • Sustainable City Recommendation(s): Staff recommends approval. Summary: The affairs of BTD are managed and administered by a Board of Directors consisting of seven (7) voting Directors. The Board of Directors is responsible for the oversight of BTD and for policymaking for BTD based upon recommendations provided by BTD executive staff. BTD management-level employees are responsible for implementing Board policies and for the day-to-day operations of the organization. The memorandum of understanding outlines the City of College Station and City of Bryan will have one voting member every four years and one ex officio member every four years by an elected official . These two board positions will rotate between the voting and ex officio every four years. College Station will have the first voting board position and Bryan will have the first ex officio position. Budget & Financial Summary: None. Attachments: 1. BTD MOU Bryan and College Station Final 2-14-24 Page 199 of 202 1 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BRYAN AND THE CITY OF COLLEGE STATION This Memorandum of Understanding (“MOU”) is made by and between The City of Bryan, Texas (“COB”), and The City of College Station, Texas (“COCS”). COB and COCS are collectively referred to as the “Parties.” Whereas, it is the purpose of this MOU to establish a framework for the designation of a Brazos Transit District (“BTD”) board of director position to be utilized by an elected official of COB and COCS (the “BCS MPO board position”). NOW, THEREFORE, THE PARTIES DO AGREE AS FOLLOWS: 1. As long as the Bryan/College Station Metropolitan Planning Organization is in existence, one of the current Board of Director positions on the BTD Board of Directors will be utilized by an elected official from either COB or COCS as the BCS MPO board position. 2. COCS will initially appoint an elected official from COCS to serve on the BTD Board of Directors, taking the Director position formerly held by Marvin Tate. Such Director will serve a four (4) year term per the BTD bylaws, but will not be eligible to be immediately reappointed to a BTD Board of Director position. 3. During the initial four-year period that COCS has an elected official serving in the BCS MPO board position, COB will appoint an elected official from COB to serve as an Ex- Officio non-voting member of the BTD Board of Directors. The Ex-Officio member possesses all other rights and privileges of a director and is allowed to attend all meetings of the BTD Board of Directors including executive session meetings. 4. Every four (4) years, upon the expiration of the term of the Board of Director’s member and the Ex-Officio member, the positions will rotate between COCS and COB, so that every four (4) years, the BCS MPO board position will rotate between COCS and COB. 5. The Parties’ appointees will be committed to work in the mutual interest of the Parties and agency wide entities. 6. If the Director serving in the BCS MPO board position or the Ex-Officio non-voting member is no longer an elected official or otherwise resigns from the BTD Board of Directors, they must be replaced within thirty (30) days by the City currently holding the position. The replacement Director or Ex-Officio non-voting member will serve out the remaining portion of the four (4) year term of the individual they replaced. 7. Any Director or Ex-Officio non-voting member appointed pursuant to this MOU is subject without limitation to bylaws of BTD. [Signatures on the Following Page] Page 200 of 202 2 THE CITY OF BRYAN, TEXAS THE CITY OF COLLEGE STATION, TEXAS _______________________________ _______________________________ Bobby Gutierrez, Mayor Mayor _______________________________ _______________________________ Date Date ATTEST ATTEST ________________________________ ____________________________________ Mary Lynne Stratta, City Secretary City Secretary APPROVED AS TO FORM: APPROVED AS TO FORM: ________________________________ ___________________________________ Thomas A. Leeper, City Attorney City Attorney Page 201 of 202 February 22, 2024 Item No. 14.1. Council Reports on Committees, Boards, and Commissions Sponsor: City Council Reviewed By CBC: City Council Agenda Caption: A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Relationship to Strategic Goals: Good Governance Recommendation(s): Review meetings attended. Summary: Animal Shelter Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee, Bond Citizens Advisory Committee, Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments, Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation and Benefits Committee, Experience Bryan-College Station, Design Review Board, Economic Development Committee, Gulf Coast Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue Association, Intergovernmental Committee, Joint Relief Funding Review Committee, Landmark Commission, Library Board, Metropolitan Planning Organization, Operation Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley Technology Council, Regional Transportation Committee for Council of Governments, Sister Cities Association, Spring Creek Local Government Corporation, Transportation and Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the Mayor, YMCA, Zoning Board of Adjustments. (Notice of Agendas posted on City Hall bulletin board.) Budget & Financial Summary: None. Attachments: None Page 202 of 202