HomeMy WebLinkAbout11/20/2023 - Regular Minutes - City CouncilCCM 112023 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
NOVEMBER 20, 2023
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
Linda Harvell
Elizabeth Cunha
Bob Yancy
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jennifer Prochazka , Assistant City Manager
Adam Falco, City Attorney
Leslie Whitten, Deputy City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In-Person and Teleconference at 4:00 p.m. on November 20, 2023, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real
Estate, and §551.074-Personnel, and the College Station City Council convened into Executive
Session at 4:01 p.m. on November 20, 2023, to continue discussing matters pertaining to:
2.1. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to
wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College
Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas;
and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No.
17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
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City of College Station v. 47 Oaks, LLC, Cause No. 626-CC, in the County Court at Law No.
2 of Brazos County, Texas; and
SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of
College Station to Change Rates for Wholesale Transmission Services; and
Cynthia Hopkins & Geoffry Hopkins v. City of College Station, Cause No. 23-002880-CV-85
in the 85th District Court, Brazos County Texas.
CBL & Associates Management, Inc. v. City of College Station, Cause No. 23-003159-CV-
85 In The 85th District Court, Brazos County Texas.
Legal advice related to City Charter provisions and contractual terms.
Legal advice related to an interlocal agreement regarding sewer service with the City of Bryan.
Legal advice related to an ETJ release petition regarding approximately 5.569 acres of land,
generally located at Jones Rd. and Raymond Stotzer Parkway.
2.2. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
Property generally located in the area of FM 60, Boyett Street, Church Ave. and College Main
Street.
2.3. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer; to wit:
City Attorney
City Manager
Council Self-Evaluation
3. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City
Council will take action, if any.
Executive Session recessed at 6:30 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. Hear Visitors Comments.
Neo Jang, College Station, came before Council to explain how mountain biking is a sport that
transcends age and skill levels, offering not only recreational value but also a myriad of health
benefits—physical, mental, and communal. He stated that cycling, whether it be mountain biking or
road biking is often seen as a solitary activity. However, when embraced collectively it transcends
individual experiences and offers something far greater than the sum of its parts. A dedicated space
where enthusiasts could come together in shared excitement of cycling would be a remarkable gift to
our city.
6. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
Item 6.3 was pulled from Consent for clarification.
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(6.3) Alan Gibbs, Water Services Assistant Director, explained the difference between trenching and
pipe bursting. The subject repair contract would involve replacing the 6-inch diameter wastewater
line with pipe bursting method for approximately 260 linear feet of wastewater pipe and replacing an
additional 150 linear feet of 6-inch wastewater line with pipe bursting.
6.1. Presentation, discussion, and possible action of minutes for:
November 9, 2023, Council Meeting
6.2. Presentation, discussion, and possible action on the renewal of an annual price agre ement
with BPI Materials, LLC not to exceed $2,105,000 for the purchase of Type D Hot Mix Asphalt.
6.3. Presentation, discussion, and possible action on a contract with Elliott Construction, LLC,
not to exceed $197,535 for the repair of an existing wastewater line in the vicinity of Boyett Street
and Spruce Street, plus $30,000 in contingency for a total appropriation of $227,535. Approval
of this item grants authority for the City Manager to authorize expenditures up to the City’s
contingency amount.
MOTION: Upon a motion made by Councilmember Smith and a second by Councilmember
Maloney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items.
The motion carried unanimously.
7. WORKSHOP ITEMS
7.1. Presentation, discussion, and possible action regarding a presentation on options for
landscaping along State Highway 6 as part of the upcoming widening project.
Emily Fisher, Public Works Director, provided TXDOT's options for landscaping along SH 6 as a part
of the widening project. Amanda Owens and Neal Riddle with TxDOT were available for questions.
Proposed Bridge Aesthetic
Bridge columns and MSE Walls inspired by bridge at Rock Prairie Road on SH 6.
Columns protected by CTB or outside of clear zone.
Texas Ave. intersection incorporates existing columns but matches proposed.
Aesthetic Planting Concept
There are 4 major types of plantings proposed for this corridor.
Intersection Plantings
Tree Plantings
Wildflower Plantings
Native Grass Plantings
Larger aesthetic plantings are proposed for intersections only and are outside of clear zones.
Wildflowers are limited to interior ROW and by clear zone. Wildflowers to be placed after
standard seed mix is placed.
Proposed Intersection Plantings
Smaller more ornamental plantings.
Meet sight distance and clear zone requirements.
Contained by buffer mow strip.
Only proposed if Cities plan to maintain (via an executed LMA).
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Proposed Landscape Summary of Work (Options 3a & 3b and 3c)
City Costs – Intersection Plantings
City Costs – Tree Plantings
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A majority of the Council directed staff to move forward with Option 3a and 3c with less mowing,
with Intersection Plantings at FM 60 (University Drive).
7.2. Presentation, discussion, and possible action regarding the scope of a study for a future
convention center.
Brian Piscacek, Economic Development Manager, provided an overview of the scope of a study for a
future convention center in response to previous City Council discussions about the possible need for
a facility. A recap of events up to this point was given, including the City Council adoption of
Public/Private Partnership guidelines in March 2023 and an August presentation on the feasibility of
a convention or recreation center. In that August meeting, staff provided a comparison of facility size,
cost to construct, and the operations & maintenance costs of various city facilities. A proposed study
would likely include a market analysis to assess the competitive marketplace, appropriat e facility
amenities, and financial feasibility.
Proposed Scope of Convention Center Feasibility Study
Purpose: planning, design, financing, and construction of a hotel and convention center to serve the
citizens, businesses, and visitors of College Station.
Estimate Project timeline: 3 months.
Initial Activity
Market Study
Analysis of competitive hospitality market, including existing facilities and access.
Estimated operating pro forma.
Recommendations for facility and associated amenities.
Decision Point
Future Activities, if Desired
Conceptual Design Package, including:
Conceptual master plan.
Configuration of rooms, meeting spaces, project cost estimates.
Public/private financing alternatives
Sources of debt/equity funding.
O&M cost sharing.
Concerns raised by some Councilmembers were related to additional elements, including other uses
such as local events and destination entertainment, evaluations of site recommendations, and ways to
measure the impact of a free-standing convention center, separate from an adjoined hotel.
7.3. Presentation and discussion on the Southside Street Signage Project.
This item has been pulled and will appear on a future agenda.
8. REGULAR ITEMS
8.1. Public Hearing, presentation, discussion, and possible action on Ordinance No. 2023-4483 a
Conditional Use Permit for a Night Club, Bar or Tavern use encompassing approximately 6,902
square feet on 2.05 acres of land generally located at 3164 Holleman Drive South Suite 100.
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Robin Macias, Planning and Development, stated that this request is for a Conditional Use Permit for
the use of a Night Club, Bar or Tavern for approximately 6,902 square feet of an existing shopping
center consisting of indoor and rooftop bar amenities, located at 3164 Holleman Dr South Suite 100.
A conditional use permit for an indoor tavern with rooftop bar amenities was previously approved in
April 2022 with the conditions that music on the rooftop area be limited to non -amplified, acoustic
music (this limitation did not apply to background radio or television) and a minimum 3-ft tall sound
barrier be installed along the south side of the rooftop open-air bar area on top of the parapet wall.
The applicant is proposing to increase the total area of the tavern allowed by the previously approved
conditional use permit by 1,684 square feet. The addition will increase the interior square footage and
will not increase the square footage of the rooftop bar area. The property is currently zoned GC
General Commercial.
Staff recommends approval of the Conditional Use Permit with the previously approved conditions,
which were:
Music on the rooftop area shall be limited to non-amplified, acoustic music. This limitation
shall not apply to background radio or television.
A minimum 3-ft tall sound barrier shall be installed along the south side of the rooftop open-
air bar area on top of the parapet wall.
The Planning and Zoning Commission heard this item at their 11/2/23 meeting and voted 6-0 to
recommend approval with the stated conditions.
At approximately 8:16 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 8:16 p.m.
MOTION: Upon a motion made by Councilmember Yancy and a second by Councilmember Wright,
the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2023-4483, a
Conditional Use Permit for a Night Club, Bar or Tavern use encompassing approximately 6,902 square
feet on 2.05 acres of land generally located at 3164 Holleman Drive South Suite 100 . The motion
carried unanimously.
9. Council Calendar
Council reviewed the calendar.
10. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including :
expressions of thanks, congratulations or condolence; information regarding holiday schedules;
honorary or salutary recognitions of a public official, public employee, or other citizen;
reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmember Cunha reported on the funeral of Caleb Williams with College Station ISD and
expressed a gratitude for his service.
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11. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Councilmember Smith reported on BVSWMA.
Councilmember Yancy reported on Brazos County Board of Health.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
Councilmember Cunha requested a letter to send regarding the closing of the Post Office.
Councilmember Cunha requested a future agenda item on adding a Council Member to the Tourism
Board.
Councilmember Smith requested an updated on the Amazon’s use of drone delivery in the city.
13. Adjournment.
There being no further business, Mayor Nichols adjourned the meeting of the City Council at 8:29
p.m. on Monday, November 20, 2023.
________________________
John P. Nichols, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary