HomeMy WebLinkAbout07/19/2023 - Regular Agenda - Bryan College Station Library System Advisory Board
Library Advisory Board Meeting
Carnegie History Center
111 S. Main St., Bryan, TX 77803
July 19, 2023
5 pm
AGENDA
1. Opening Items
A. Moment of Silence
B. Roll Call of Members
C. Recognition of Visitors – Please introduce yourselves
2. Minutes
A. Approval of Minutes
3. Discussion Items – The Board may discuss and provide direction on each item
A. Monthly Statistics
B. Board Orientation Packet – will be presented at meeting
C. Library Presentations
o Library Amnesty update
o Summer Reading Program updates
o Humanities Texas Exhibitions
D. Other
4. Closing Items
A. Library Director’s Report
B. Request for Agenda Items for next meeting
5. Adjournment
6. Future Board meetings & locations
September 20: Clara B. Mounce Public Library
November 15 : Larry J. Ringer Library
Library Advisory Board Meeting—May 17, 2023
Minutes
Meeting begins at 5:04 pm.
1. Opening Items
A. Roll Call of Members
Eliel Hinojosa Jr, Garrett Cline, Virginia Higdon, Laura Mills, Megan Wilson, and Larry
Ringer
B. Recognition of Visitors –
Bryan + College Station Public Library Staff: Beatrice Saba—Library System Director,
Jessica Nunez—Finance Assistant, and Derika Bailey—Larry J Ringer Library Branch
Manager
Others: Elizabeth Cunha—College Station City Council
2. Minutes
A. Approval of Minutes
Larry Ringer moves to approve minutes from previous meeting.
Virginia Hidgon seconds and the minutes are approved.
3. Discussion Items – The Board may discuss and provide direction on each item
A. Monthly Statistics
More patrons are visiting Carnegie History Center.
Carnegie is receiving a lot of yearbooks as donations.
The number of patrons visiting and checking out materials at Mounce have increased.
The volunteer hours at Mounce have increased.
The number of people visiting Ringer increased in March.
Ringer’s study rooms, conference rooms, and meeting rooms are consistently in use.
Bea explains that there are new categories in these analytics due to what information
TSLAC is asking for on its annual report.
B. Board Orientation Packet
Bea lets the board know that she is putting a manual together to serve as an introduction
for new members.
C. Library Presentations
Summer Reading Program
o Bea introduces Derika Bailey who presents on the Summer Reading Program, All
Together Now.
o Derika goes over the program calendar and highlights Bonzo Crunch at Mounce
and the art project, with accompanying face painter, at Ringer.
o There is going to be mini golf at Mounce on June 11. 46 people have already
registered.
3D Printing & Policy
o The system has received two 3D printers through Byrd Academy.
o Byrd Academy has developed training workshops (4 levels from easy to
advanced).
o Bea explains that she has drawn up a policy for the 3D printers so rules and
procedures are known to patrons and the library is protected.
o Laura Mills moves to approve the policy and Garrett Cline seconds—motion is
approved.
Library Advisory Board Meeting—May 17, 2023
Minutes
Library Amnesty
o Mounce has forgiven approximately $3,000.00 from 2,000 patrons. The largest
being a $218 fine from an account not used since 2017.
o A teen has been able to use their account for the first time since 2019.
o Ringer has forgiven approximately $2,000.00 from 252 patrons. The largest one
being $82.
o Bea has promoted the amnesty program on radio segments, social media, on the
newsletter, and the system is going to get posters.
D. Other
Eliel Hinojosa Jr. presents on Humanities Texas.
They offer many traveling exhibitions on a wide variety of subjects.
Eliel states that this could bring in the public and it is perfect for a library setting.
There are mini grants available through Humanities Texas to offset the costs.
Bea says that it will be looked in to and she will report back at the next meeting.
4. Closing Items
A. Library Director’s Report
Carnegie hosted the Hood’s Texas Brigade Association.
Carnegie has completed archiving over 40 years of yearbooks from the community.
Carnegie has been asked to participate in updating the Historic Preservation Plan.
The Friends of the Library hosted their semiannual book sale in April. It was the largest
one ever.
A STEM program, hosted with Byrd Academy, happened at Mounce and was popular.
Ringer library had a Big Vehicles program that brought in 700 attendees.
The library system received a grant from Keep Brazos Beautiful to purchase eco-friendly
children’s books and promote a green Earth.
AARP Tax Aide assisted 1,400 people with their tax returns.
Bea received TLA’s Outstanding Services to Libraries award at the annual conference.
B. Request for Agenda Items for the Next Meeting
5. Adjournment—5:54 pm
6. Future Board meetings & locations
July 19: Carnegie History Center
September 20: Clara B. Mounce Public Library
November 15 : Larry J. Ringer Library
CARNEGIE HISTORY CENTER REPORT FOR: May
2023 FY23 FY22
SERVICES:
Hours Open 154 147
Patrons Registered 0 0
Total Active Patrons 0 0
# of People Visiting Library 937 741
# of Checkins 0 0
REFERENCE/GENEALOGY INFORMATION:
Reference Transactions 467 572
Visits and Tours 95 125
Visits and Tours Attendance 95 125
Special Programs 0 2
Special Programs Attendance 0 36
Outside Programs 5 2
Outside Programs Attendance 166 2,116
Volunteer Hours 0 120
COLLECTION DEVELOPMENT:
Adult Books 86 0
Microforms 6 3
Periodicals 31 31
IN HOUSE USE/CIRCULATION:
Internet Computers 39 23
Genealogy Database Use (Newspapers, Fold3, Ancestry, etc) 2,031 2,479
Social Media Outreach 1,716
Books 9 61
Rare Books 79 6
History Books 256 89
Files 299 199
Photo Files 42 35
Microform 28 16
Maps 44 52
Microform Machine Use 7 6
Periodical Use 31 31
New Scans 0 10
Photo Collection Use 42 35
Archives Collection 199 1,710
Oral History 2 3
Archival Preservation 52 85
Local History Vertical Files Pulled 299 199
TOTAL IN HOUSE USE: 5,175 5,039
CARNEGIE HISTORY CENTER REPORT FOR: June
2023 FY23 FY22
SERVICES:
Hours Open 154 154
Patrons Registered 0 0
Total Active Patrons 0 0
# of People Visiting Library 1,055 901
# of Checkins 0
REFERENCE/GENEALOGY INFORMATION:
Reference Transactions 321 680
Visits and Tours 92 153
Visits and Tours Attendance 92 153
Special Programs 1 2
Special Programs Attendance 100 63
Outside Programs 2 0
Outside Programs Attendance 266 0
Volunteer Hours 0 60
COLLECTION DEVELOPMENT:
Adult Books 31 0
Microforms 0
Periodicals 30 30
IN HOUSE USE/CIRCULATION:
Internet Computers 54 24
Genealogy Database Use (Newspapers, Fold3, Ancestry, etc) 2,675 2,190
Social Media Outreach 1,814
Books 93 19
Rare Books 36 6
History Books 64 48
Files 282 328
Photo Files 122 38
Microform 13 47
Maps 1 38
Microform Machine Use 6 17
Periodical Use 30 30
New Scans 0 9
Photo Collection Use 122 38
Archives Collection 203 1,647
Oral History 9 1
Archival Preservation 183 98
Local History Vertical Files Pulled 282 308
TOTAL IN HOUSE USE: 5,989 4,886
Clara B. Mounce Library: May 2023 FY23 FY22
Services
Hours Open 244 234
Meeting Room Usage 19 10
Patrons Registered 186 184
# of People Visiting Library 9251 7804
# of Checkouts 32315 28776
In House Use 938 1022
Youth Services
Early Childhood On-site Programs 7
Early Childhood On-site Attendance 184
Early Childhood Off-site Programs 1
Early Childhood Off-site Attendance 10
Student On-site Programs 4
Student On-site Attendance 42
Student Off-site Programs 0
Student Off-site Attendance 0
Young Adult On-site Programs 0
Young Adult On-site Attendance 0
Young Adult Off-site Programs 0
Young Adult Off-site Attendance 0
General Interest On-site Programs 1
General Interest On-site Attendance 10
General Interest Off-site Programs 0
General Interest Off-site Attendance 0
Reference Transactions 407 393
Adult Reference
Adult On-site Programs 3
Adult On-site Attendance 32
Adult Off-site Programs 0
Adult Off-site Attendance 0
Reference Transactions 1011 847
Interlibrary Loan
Interlibrary Loan Received 53 39
Interlibrary Loan Sent 34 64
Volunteers
Adult Volunteer Hours
Teen Volunteer Hours 10.5 54
Total Volunteer Hours 10.5 54
Collection Development
Total Items Added for Mounce 717 415
Circulation FY23 FY22
Adult Juvenile Both Adult Juvenile Both
TCILL 1,824 1,458
Books 6,885 10,777 6,324 9,109
Periodicals 65 13 124 5
Paperbacks 267 179
Audiobooks 200 329 255 276
DVDs/Blu-rays 1,818 1,704
Internet Computers 1,114 1,026
ILL 44 9 34 5
Totals 7,461 11,128 4,756 6,916 9,395 1,704
Grand Total 23,345 18,015
Clara B. Mounce Library: June 2023 FY23 FY22
Services
Hours Open 246 244
Meeting Room Usage 12 9
Patrons Registered 347 334
# of People Visiting Library 11980 10861
# of Checkouts 38233 38239
In House Use 1328 1540
Youth Services
Early Childhood On-site Programs 9
Early Childhood On-site Attendance 399
Early Childhood Off-site Programs 1
Early Childhood Off-site Attendance 19
Student On-site Programs 6
Student On-site Attendance 254
Student Off-site Programs 0
Student Off-site Attendance 0
Young Adult On-site Programs 0
Young Adult On-site Attendance 0
Young Adult Off-site Programs 0
Young Adult Off-site Attendance 0
General Interest On-site Programs 11
General Interest On-site Attendance 678
General Interest Off-site Programs 0
General Interest Off-site Attendance 0
Reference Transactions 625 598
Adult Reference
Adult On-site Programs 7
Adult On-site Attendance 66
Adult Off-site Programs 0
Adult Off-site Attendance 0
Reference Transactions 944 1123
Interlibrary Loan
Interlibrary Loan Received 40 43
Interlibrary Loan Sent 44 44
Volunteers
Adult Volunteer Hours 2 10
Teen Volunteer Hours 137 137
Total Volunteer Hours 139 147
Collection Development
Total Items Added for Mounce 656 695
Circulation FY23 FY22
Adult Juvenile Both Adult Juvenile Both
TCILL 1,883 1,819
Books 7,423 14,268 7,768 13,585
Periodicals 105 12 56 1
Paperbacks 279 218
Audiobooks 186 415 221 341
DVDs/Blu-rays 2,075 2,478
Internet Computers 1,214 1,093
ILL 39 1 35 8
Totals 8,032 14,696 5,172 8,298 13,935 2,478
Grand Total 27,900 24,711
Larry J. Ringer Library: May 2023 FY23 FY22
Services
Hours Open 278 271
Meeting Room Usage 12 11
Conference Room Usage 23 28
Study Room Usage 253 242
Patrons Registered 365 304
# of People Visiting Library 16871 8716
# of Checkouts 34226 30623
In House Use 2464 1980
Youth Services Reference
Early Childhood On-site Programs 2
Early Childhood On-site Attendance 85
Early Childhood Off-site Programs 0
Early Childhood Off-site Attendance 0
Student On-site Programs 5
Student On-site Attendance 248
Student Off-site Programs 5
Student Off-site Attendance 587
Young Adult On-site Programs 2
Young Adult On-site Attendance 16
Young Adult Off-site Programs 2
Young Adult Off-site Attendance 144
General Interest On-site Programs 2
General Interest On-site Attendance 481
General Interest Off-site Programs 2
General Interest Off-site Attendance 122
Reference Transactions 653 856
Adult Reference
Adult On-site Programs 11
Adult On-site Attendance 86
Adult Off-site Programs 0
Adult Off-site Attendance 0
Reference Transactions 616 716
Interlibrary Loan
Interlibrary Loan Received 37 51
Interlibrary Loan Sent 23 14
Volunteers
Adult Volunteer Hours 65 65.25
Teen Volunteer Hours 133.75 26.25
Total Volunteer Hours 198.75 91.5
Collection Development
Total Items Added for Ringer 689 339
Circulation FY23 FY22
Adult Juvenile Other Adult Juvenile Other
TCILL 606 545
Books 8,445 20,188 7,990 18,251
Periodicals 64 32 98 39
Paperbacks 194 123
Audiobooks 239 295 267 228
DVDs/Blu-rays 1,663 1,625
Internet Computers 618 625
ILL 31 6 45 6
Totals 8,973 20,521 2,887 8,523 18,524 1,625
Grand Total 32,381 28,672
Larry J. Ringer Library: June 2023 FY23 FY22
Services
Hours Open 275 278
Meeting Room Usage 3 5
Conference Room Usage 37 27
Study Room Usage 272 251
Patrons Registered 570 589
# of People Visiting Library 21142 11203
# of Checkouts 39914 39345
In House Use 3220 3219
Youth Services Reference
Early Childhood On-site Programs 22
Early Childhood On-site Attendance 1,102
Early Childhood Off-site Programs 0
Early Childhood Off-site Attendance 0
Student On-site Programs 14
Student On-site Attendance 1,603
Student Off-site Programs 0
Student Off-site Attendance 0
Young Adult On-site Programs 10
Young Adult On-site Attendance 104
Young Adult Off-site Programs 0
Young Adult Off-site Attendance 0
General Interest On-site Programs 9
General Interest On-site Attendance 597
General Interest Off-site Programs 0
General Interest Off-site Attendance 0
Reference Transactions 896 925
Adult Reference
Adult On-site Programs 12
Adult On-site Attendance 175
Adult Off-site Programs 1
Adult Off-site Attendance 9
Reference Transactions 820 710
Interlibrary Loan
Interlibrary Loan Received 49 61
Interlibrary Loan Sent 17 15
Volunteers
Adult Volunteer Hours 113.25 164.75
Teen Volunteer Hours 429 383.75
Total Volunteer Hours 542.25 548.5
Collection Development
Total Items Added for Ringer 764 401
Circulation FY23 FY22
Adult Juvenile Other Adult Juvenile Other
TCILL 631 626
Books 9,355 24,986 10,073 24,403
Periodicals 43 69 131 69
Paperbacks 160 244
Audiobooks 243 346 278 376
DVDs/Blu-rays 2,138 2,034
Internet Computers 859 696
ILL 47 2 55 6
Totals 9,848 25,403 3,628 10,781 24,854 2,034
Grand Total 38,879 37,669
Collection 10/2022 11/2022 12/2022 01/2023 02/2023 03/2023 04/2023 05/2023 06/2023 07/2023 08/2023 09/2023 Totals
EBSCO- Sessions 561 547 224 638 3460 4441 6209 444 112 16636
EBSCO- Searches 924 1073 708 1662 11981 20669 18994 1142 474 57627
E-Reads New Users 10 108 19 21 12 14 13 16 20 233
E-Reads Loans
(A360, Biblioboard
and Bibliotheca) 39 145 130 116 62 108 94 118 107 919
Kanopy Visits
(number of visitors) 96 606 613 595 403 276 984 1627 5200
Kanopy Plays
(Circulation/Checkout
of Videos) 8 170 157 125 141 98 86 113 898
Newsbank- Sessions 330 288 287 298 274 306 297 298 285 2663
Newbank- Searches 644 471 515 789 616 671 638 635 625 5604
OverDrive Adult
(including HCPL) 3552 3433 3354 3810 3407 3797 3658 3818 3820 32649
OverDrive Adult- Sora
(all schools) 24 19 18 138 128 134 162 156 141 920
OverDrive YA
(including HCPL) 654 726 723 788 659 833 693 721 797 6594
OverDrive YA- Sora
(all schools) 36 39 39 93 121 166 109 102 93 798
OverDrive Juvenile
(including HCPL) 1008 1003 924 858 778 974 883 944 1146 8518
OverDrive Juvenile-
Sora (all schools) 134 136 219 372 277 243 250 387 184 2202
Pronunciator Logins
(Sessions) 4 6 17 40 20 27 24 25 19 182
Pronunciatior
Registrations 3 6 10 20 10 12 8 11 11 91
Tutor.com- Sessions
(total includes live one-
to-one, SkillsCenter
and Mobile) 40 80 46 33 53 53 48 20 11 384
Tutor.com- New
Accounts Created
(Registrations) 0 2 2 0 2 0 0 0 0 6
Bryan + College Station Public Library System
Director’s Report
May/June 2023
May – June 2023 1/4
1. Stories of Impact
Online submission feedback regarding assistance with access and downloading eBooks;
“Thank you for your efforts to help me. It works now. You are awesome.”
The Carnegie History Center
Processed 24 boxes of archival collections, dating back over 150 years of valuable
community information.
Hosted Downtown Bryan Merchants meeting on May 24 to reach new and old
businesses in the downtown area.
Participated in the inaugural Festa Italiana, a Heritage and Food Festival in downtown
Bryan on June 10, reaching over 261 people.
Participated in Juneteenth Celebration by providing genealogy assistance at the
Brazos Valley African American Museum on June 19th.
Clara B. Mounce
Received daily comments of appreciation from computer users and copier/printer
users of step-by-step instruction.
Families were excited to have opportunity to enter into prizes for registering on
Beanstack. Overall, June was a happy month for our patrons.
Larry J. Ringer
From a comment card, “Lots of helpful, kind librarians and great service overall!”
Hannah on a comment card stated, “The books are just endless! Best library ever!”
Jennifer commented on Facebook regarding Beanstack, “The registration was so
simple! Looking forward to encouraging my whole family to read.”
Online email submission comment from Savannah, “I just wanted to say I love the
library and everything you all do for the community. I am really looking forward to
the Martha Wells event and participating in the summer reading challenge!”
The front lobby display entitled ‘Be the “I” in KIND’. A lot of families have enjoyed
it thus far.
Hilary and daughter, Evie, taken at the Summer Reading Kickoff Party
Bryan + College Station Public Library System
Director’s Report
May/June 2023
May – June 2023 2/4
Recent Successes or Progress
Carnegie continues to participate as a historical advisor and sub-committee member
for the Historic Land Commission.
Library System’s 2023 Summer Reading Program with theme, “All Together Now:
Todos Juntos Ahora” started June 1 through July 31, with new online platform,
Beanstack for registration. Bonzo Crunch performed at Mounce during kick-off,
bringing with over 120 attendees.
Star Wars May the 4th Be with You was well attended, with 61 participants at Ringer
with Star Wars themed crafts and games and a few little Jedi knights joined in on the
fun.
Adult Services at Mounce held several programs; Master Gardeners on the topic of
Flower Arranging in May and Gardening with Children in June; Shaving Cream Art
and Ancestry Library Edition, also in June.
Several Youth Services programs at Mounce took place; Minecraft Coding Day with
Code Knights, Bilingual Musical Storytime featuring the Bryan High School Vikings
Mariachi Band during regular storytime, Toddler Finger-paint Day was an instant
success with 70 in attendance, Ukulele Interest Day brought in 30 people and a lot of
interest.
First ever Miniature Golf at Mounce took place on June 11, where golfers of all ages
and levels putted throughout the library and between the stacks. Fun was had by all
with 138 in attendance. Here are a few comments from that day.
i. Thank you for doing this.
ii. This was so much fun, thank you.
iii. I hope you do this again.
iv. We’ll be back next time you do this.
Several Juneteenth Celebrations were held at our libraries
i. Elizabeth Kahura shared African folklore, culture and stories at Mounce on
June 15
ii. Ringer Library had a music and book signing with musical talents of The
Peterson Brothers sound of jazz, blues, R&B and funk, while Van G. Garrett,
artist and author signed his latest literary work, Juneteenth on June 17.
iii. Juneteenth Learning and Craft day at Mounce with reading Juneteenth by Van
G. Garrett and fun activity.
Award-winning, bestselling science fiction and fantasy author Martha Wells
presented her latest novels Witch King and System Collapse at Ringer Library on June
24. The program was in-person with a hybrid option via Zoom.
2. Programs/Community Outreach
Carnegie presented at BVAAM’s Juneteenth celebration by providing genealogy
consultation to over 100 people.
Carnegie participated in Festa Italiana, with reference questions and interest in Family
Search access to international documents.
53 eager students from Forest Ridge Elementary School pre-k classes visited Ringer
Library for a tour and hear all about our summer reading program.
Bryan + College Station Public Library System
Director’s Report
May/June 2023
May – June 2023 3/4
Library System participated in storytime on May 13 for World Migration Bird Day at
Lick Creek Park.
School visits took place in May to several schools, reaching lots of students in BCS to
promote summer reading program.
Mounce partnered with Kiddie Castle to do a special video to encourage participation in
summer reading program, provided outreach stroytime at Saddlewood apartment complex
and continues collaboration with the Brazos Valley Food pantry to provide senior bags to
food insecure seniors through the Senior Outreach Program.
Library System participated in Bike to Work Day on May 19 at Hensel Park to support
cycling community; and at the 2033 Health & Safety Expo on June 14.
Mike Jones, Neo Jang, Lisa Reyes and Neo cool bike Mike Jones & Lisa @ Health & Safety Expo
@Bike to Work Day
3. Special Campaigns/Programs/Projects/Displays
Library System presented on May 17, as part of Lunch ‘n Learn, series for employees to
get to know departments of the City of Bryan.
Carnegie completed its participation in the Historic Preservation Plan subcommittee,
reaching 300 people during May and June’s First Fridays.
Green Library collection (KBB) at Mounce is a well-circulated collection and continues
to get lots of attention. More books have been ordered and are being added to grow the
collection.
Mounce arranged displays on Comics & Cartoonists May Book Display in May and
World Reef Awareness Day in June.
4. Development
Friends of the Library Board met on May 9.
Library Advisory Board met on May 17.
The following library staff received 2023 service awards from City of Bryan’s Employee
Appreciation event on June 2.
Tina Swartzlander: 25 years
Hilary Anderson: 10 years
Tamarah Fisher: 5 years
Ashley Reed: 5 years
Bryan + College Station Public Library System
Director’s Report
May/June 2023
May – June 2023 4/4
5. BCS Public Library System in the NEWS
KBTX News on Summer Reading Program
https://www.kbtx.com/2023/05/02/bcs-library-system-offering-multiple-kid-adult-
summer-programs/
KBTX News on Summer Reading Program Kick-off
https://www.kbtx.com/2023/06/01/bcs-public-library-systems-summer-reading-
program-kicks-off/
WTAW Radio on June 1: Summer Reading Program
https://wtaw.com/bryan-college-station-public-library-system-update-on-wtaw-7/
KBTX News on Summer Reading Program
KRHD News 3 June 1: Summer Reading Program