HomeMy WebLinkAbout12/06/2022 - Regular Minutes - City Council - Audit CommitteeMayor
John Nichols
Mayor Pro Tem
Dennis Maloney
City Manager
Bryan C. Woods
CITY OF COLLEGE STATION
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Minutes
Councilmembers
Linda Harvell
Elizabeth Cunha
Mark Smith
William Wright
Bob Yancy
CITY COUNCIL AUDIT COMMITTEE
IN -PERSON WITH TELECONFERENCE PARTICIPATION
Tuesday, December 6, 2022, at 3:00 pm
Audit Committee Members Present:
John Nichols, Mayor
Linda Harvell, Councilmember
Elizabeth Cunha, Councilmember
Michelle McMillin, Committee Member
City Staff:
Ty Elliott, Internal Auditor
Jeff Kersten, Assistant City Manager
Jennifer Prochazka, Assistant City Manager
Barbara Moore, Assistant to the City Manager/ Special Projects
Ross Brady, Assistant to the City Manager/ Special Projects
Adam Falco, City Attorney
Mary E. Leonard, Finance Director
Yvette Dela Torre, Deputy Local Registrar
1. Call meeting to order and Announce a Quorum is Present.
With a quorum present, the Audit Committee of College Station was called to order by Mayor Nichols at
3 : 02 pm on December 6, 2022, in the 1938 Executive Conference Room of the City of College Station City
Hall.
2. Hear Visitors
There were no hear visitors.
3. Agenda Items
3.1 PresentatioPresentation.discussion, and possible action of minutes for the City Council Audit Committee
meeting held on October 25.,2022.
ilmember Linda Harvell and a second by Councl'ImemberMOTION: Upon a motion made by Counc
Elizabeth Cunha, the Audit Committee voted four (4) for and zero (0) opposed to approve the October 25,
2022, Audit Committee minutes. The motion carried unanimously.
3.2 Presentati*o, diussion, and possible action regarding the potential auditing technolo�v sonsclutions.
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Internal Auditor Ty Elliott presented the committee with his research regarding continuous audting10 i
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software solutions. Two options were presented: I) employe a consultant to develop a solution using the
office's current audit analyti*cs software, Arbutus or (2) use an out -of -the -box solution. The out -of -the -box
solution Elliott proposed was ThirdLine, Elliott recommended using funds for consultation services from
the office's fiscal year 2023 budget to engage Thl*rdLl*ne in the current fiscal year. The direction given by
the committee is to use the fiscal year 2023 consultation budget on the Developer Constructed Streets
audit and to move forward i*n fiscal year 2024 i*n engaging Thi'rdLine.
3.3 Presentation, discussion,, and possible action regarding the Association of Local Government
Auditor's peer review program,
Internal Auditor Ty Elliott informed the committee that he would participate in a peer review in Akron,
Ohio, as team lead in February or March of 2023.
3.4 Presentation, discussion, and possblei action regarding the status update on the fiscal vear 2023
audit plan.
Internal Auditor Ty Elliott updated the Audit Committee on the recruitment status for his department,, Mr.
Elliott has filled the vacancy for Assistant Internal Auditor, and they will begin with the city on January 6,
2023. Mr. Elliott also updated the committee on the Developer Constructed Streets audit, stating that he is
currently working on the fieldwork.
4. Discussion and ]2ossi*ble action on future agenda items.
There were no future agenda items discussed.
5. Ad-journ.
There being no
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further business, Mayor Nichols adjourned the meeting at 41,e, 14 pm on Tuesday, December
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J91in Nichols, Mayor
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Y ette Dela Torre, Deputy Local Registrar