HomeMy WebLinkAbout02/09/2023 - Regular Minutes - City CouncilCCM 020923 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
FEBRUARY 9, 2023
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
Linda Harvell
Elizabeth Cunha
Bob Yancy
Dennis Maloney - absent
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Assistant City Attorney
Tanya Smith, City Secretary – via remote
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In-Person and Teleconference at 4:00 p.m. on February 9, 2023, in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Presentation of the Employee of the Year nominees and recognition of the Employee of the
Year, the City Impact Award, and the City Leadership Award recipients.
Nominees for Employee of the Year were:
Anthony Armstrong, Jared Lapaglia, Virgil Eric Barton, Jake Gornitz , Kord Bratsen, Richard Ryan,
Robert White, Lucy Coronilla, and Daniel Smith.
The Employee of the Year is Lucy Coronilla with the Fiscal Services. Of note was her dedication to
her job, personal accountability and dependability, accomplishing difficult task while short-staffed
and running the day to day operations.
Bryan Woods, City Manager, announced the City Impact Award, which is given by the City
Manager’s Office to the employee who had a meaningful and long-lasting impact on College Station
and the community during the past year.
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The recipient of the inaugural City Impact Award was Robert White, Electric Department, who has
been recognized by his peers and by city leadership for his contributions to the city.
Mr. Woods announced that the second new award is The City Leadership Award, which is given by
the City Manager's Office to a department director or assistant director who demonstrated outstanding
leadership over the past year. Recipients are nominated by their peers on the Executive Leadership
Team.
The recipient of the inaugural City Leadership Award is Michael Ostrowski. Planning and
Development Director, his leadership skills and guidance produced a direct and immediate impact in
his department and throughout the community in a relatively short time.
The Council Meeting recessed at 4:18 p.m. for a reception honoring the Employee of the Year
nominees and recognition of the Employee of the Year, the City Impact Award, and the City
Leadership Award recipients.
1. Reception.
The Council Meeting reconvened at 4:36 p.m.
4. Executive Session Agenda.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-
Personnel, §551.076-Security, and §551.086-Competitive Matters, the College Station City Council
convened into Executive Session at 4:37 p.m. on February 9, 2023, to continue discussing matters
pertaining to:
4.1. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to
wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College
Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas;
and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No.
17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas; and
Robert Danny Clack, II v. City of College Station, et al., Civil Action No. 4:22-cv-02404, in
the U.S. District Court for the Southern District of Texas, Houston Division; and
Kristin Marriott v. City of College Station, Cause No. 22-002259-CV-272, in the 272nd
District Court, Brazos County, Texas; and
SOAH Docket No. 473-22-2464 and PUC Docket No. 52728 – Application of the City of
College Station to Change Rates for Wholesale Transmission Services; and
Legal advice related to a development agreement regarding land generally located at the 2300
Block of Arrington Road.
4.2. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal of a public officer; to wit:
City Manager
Council Self-Evaluation
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4.3 Deliberation on deployment, or specific occasions for implementation, of security personnel
or devices or a security audit; to wit:
Security related to City Hall and Council Chambers.
4.4 Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133;
to wit:
Power Supply
5. The Open Meeting Will Reconvene No Earlier than 6:00 PM from Executive Session and City
Council will take action, if any.
Executive Session recessed at 6:07 p.m. No action was taken.
6. Pledge of Allegiance, Invocation, consider absence request.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Yancy,
the City Council voted six (6) for and none (0) opposed, to accept Councilmember Maloney’s absence
request for February 9, 2023. The motion carried unanimously.
7. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS.
7.1. Presentation of a proclamation recognizing Black History Month.
Mayor Nichols presented a proclamation recognizing June 2023 as Black History Month to Jennifer
Hasan and Mildred Davis with the Brazos Valley African American Museum.
8. Hear Visitors Comments.
John Nicks. Plantersville, spoke on needing a committee for the disability to make College Station a
more disability-friendly place that includes sports for folks in a wheelchair in different events.
9. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
No items were pulled for discussion.
9.1. Presentation, discussion, and possible action of minutes for:
January 26, 2023 Council Meeting
9.2. Presentation, discussion, and possible action on the first reading of a franchise agreement
ordinance with Brannon Industrial Group dba BVR Waste and Recycling for the collection of
recyclables from commercial businesses and multi-family locations.
9.3. Presentation, discussion, and possible action regarding the addition of a $300,000
contingency amount for the Rock Prairie West Project, a $440,000 contingency amount for the
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Greens Prairie Ph. 2 Widening Project, and a $390,250 contingency amount for the Cain/Deacon
Railroad Crossing Project. Approval of this item grants authority for the City Manager to
authorize expenditures up to the City's contingency amount for each identified project.
9.4. Presentation, discussion, and possible action regarding the adoption of Resolution No. 02-
09-23-9.4 supplementing Resolution 12-08-22-9.10 to approve of a revised Commitment
Schedule in the Note with the U.S. Department of Housing and Urban Development Section 108
Loan Guarantee Program for the rehabilitation of LULAC Oak Hill Apartments.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed, to approve the Consent Items. The motion
carried unanimously.
10. WORKSHOP ITEMS
10.1. Presentation, discussion, and possible action on an update from the College Station Police
Department.
Billy Couch, Police Chief, provided an update on Crime Statistics, Significant Incidents, Response
Times and Local vs non-Local.
Residents’ vs Non-Residents
2022 Arrest Data Only
Non-Residents 1798
Residents 1202
Unknown 29
Response Times 2020 2021 2022
P1 - Immediate Response 05:56 06:11 06:24
P2 - Immediate Non-Emer Resp 06:34 06:53 06:47
P3 - Delayed Response 08:39 08:52 08:47
P4 – Response not Required 09:27 11:14 10:26
Crime Statistics
Significant Incidents
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10.2 Presentation, discussion, and possible action on an update from the College Station Fire
Department.
Richard Mann, Fire Chief, provided an update on the Fire Department.
Response Times 2012-2022
Fire Prevention
EMS Auto Aid Reduction by 52%
EMS Auto Aid vs. Mutual Aid
Proposed Agreement
Fire Calls
Automatic Aid response
EMS Calls
Mutual Aid for low acuity calls – Alpha, Bravo, Charlie
Automatic Aid for high acuity calls – Delta, Echo
Financial adjustment at the end of each fiscal year for EMS transports
Assures taxpayers in both jurisdictions are made whole for services provided to the
neighboring city
Ambulance Unavailability
Fire Station Update
Staffing for Adequate Fire & Emergency Response (SAFER)
2018
o 6 firefighters – hired 2/3/20
o $911,476 federal funding over 3 years – 75%, 75%, 25%
o $830k reimbursed, $81k remaining
2021
o 7 firefighters
o $1,942,269 federal funding over 3 years – 100% all 3 years
Staffing for Adequate Fire & Emergency Response (SAFER)
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2020
o Paramedic Program (14 students)
o $700,320 program award, 10% local matching funds
2021
o $37,659 – Wellness/Fitness
o $209,540 – Active Attack Training *(not approved)
2022
o Active Attack Training
On-going Challenges
Medical supply costs & availability
Apparatus production times
Maintaining Inspection Cycle
Recruitment & Retention
Invest Local Initiative
11. REGULAR ITEMS
11.1. Public Hearing, presentation, discussion, and possible action on Ordinance No. 2023-4419
amending Ordinance No. 2022-4383 as Budget Amendment Number 2 amending the 2022-2023
Fiscal Year in the amount of $65,739,921.
Mary Ellen Leonard, Director of Finance, stated that the proposed budget amendment is to increase
the FY23 budget appropriations by $65,739,921 primarily because of the general obligation bonds
approved by the electorate in November 2022. The approved bond issuance totals $56,100,000. Which
included the capital and emergency repair expenses for water/wastewater, capital expenses for parks,
unlimited potential, and police expenses related to grant awards. The city has resources or can
reasonably expect resources to cover the appropriations in this budget amendment. The summary has
the complete description of the items which are included in the proposed budget amendment. If
approved, the net revised 2022-2023 budget appropriations will be $504,071,968.
At approximately 7:44 p.m., Mayor Nichols opened the Public Hearing.
There being no further comments, the Public Hearing was closed at 7:44 p.m.
MOTION: Upon a motion made by Councilmember Wright, and a second by Councilmember Smith,
the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2023-4419, amending
Ordinance No. 2022-4383 as Budget Amendment Number 2 amending the 2022-2023 Fiscal Year in
the amount of $65,739,921. The motion carried unanimously.
11.2. Presentation, discussion, and possible action regarding a change order to the CMAR
contract for renovations at 1207 Texas Avenue with JaCody Construction, LP to add a Plaza
Addition at 1207 Texas Avenue, for an amount not to exceed $294,000.
Jennifer Cain, Director of Capital Projects, stated that the city is currently renovating the facility
located at 1207 Texas Avenue for office and event space for the Economic Development and Tourism
departments. The Human Resources department and Facilities Maintenance division were previously
located in this building, since they moved into the new City Hall building and Facilities Maintenance
has moved to their new building located at 300 Krenek Tap Road. The renovation project includes
updating the building to current codes and upgrading mechanical, plumbing, and electrical systems,
as well as adding an event space in the old fire station bays. Mrs. Cain explained that extensive facade
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work to the exterior of the building is also included, and staff determined that a construction manager
at risk (CMAR) procurement method was the most beneficial for this project. The City awarded the
CMAR contract to JaCody Construction, LP in November 2021. This change order is to add an
outdoor plaza space off the event space located adjacent to the City Hall front lawn. The work includes
earth work, utility work, concrete work, limestone retaining wall, landscape and irrigation, lighting,
and shade structures. Images and more details will be provided in the presentation. This change order
is for an amount not to exceed $294,000.
At approximately 7:54 p.m., Mayor Nichols opened for Citizen Comments.
John Nicks. Plantersville, explained that he feels this change order for the $85K Plaza is not necessary,
and the city should focus more on lowering the city debt than getting stuff like this Plaza.
There being no further comments, Citizen Comments was closed at 7:54 p.m.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember
Wright, the City Council voted six (6) for and none (0) opposed, to approve a change order to the
CMAR contract for renovations at 1207 Texas Avenue with JaCody Construction, LP to add a Plaza
Addition at 1207 Texas Avenue, for an amount not to exceed $294,000 on Option No. 2 as presented.
The motion carried unanimously.
11.3. Presentation, discussion, and possible action regarding the construction of an interactive
sign to be located at 1101 Texas Avenue, for an amount not to exceed $85,000.
Jennifer Cain, Director of Capital Projects, stated that a large format interactive sign in front of City
Hall at 1101 Texas Avenue that is being proposed is the type and style of sign like the signs on the
Texas A&M University campus and will provide another interactive opportunity to engage the
community. The sign and the associated electrical work are a total expense not to exceed $85,000.
At approximately 8:00 p.m., Mayor Nichols opened for Citizen Comments.
John Nicks. Plantersville, explained that he feels the interactive sign of $85k is not necessary, and the
city should focus more on lowering the city debt than getting stuff like this interactive sign.
There being no further comments, Citizen Comments was closed at 8:00 p.m.
MOTION: Upon a motion made by Councilmember Yancy, and a second by Councilmember Harvell,
the City Council voted six (6) for and none (0) opposed, to approve the construction of an interactive
sign to be located at 1101 Texas Avenue, for an amount not to exceed $85,000. The motion carried
unanimously.
12. Council Calendar
Council reviewed the calendar.
13. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday schedules;
honorary or salutary recognitions of a public official, public employee, or other citizen;
reminders of upcoming events organized or sponsored by the City of College Station;
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information about a social, ceremonial or community event organized or sponsored by an entit y
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmember Cunha reported about the upcoming Brazos Valley African American Museum
Annual Appreciation Event.
Councilmember Harvell recognized former Mayors Gary Halter and Ben White that is now serving
on the Historic Preservation Committee.
Mayor Nichols recognized other Committee Members such as Jonathan Winkler that brings their
unique skills to the Committees.
14. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Nothing to report at this time
15. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
No future items at this time.
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.074-
Personnel, §551.076-Security, and §551.086-Competitive Matters, the College Station City Council
reconvened into Executive Session at 8:06 p.m. on February 9, 2023, to continue discussing matters
listed above in the minutes.
Executive Session recessed at 9:52 p.m. No vote or action was taken in Executive Session.
16. Adjournment.
There being no further business, Mayor Nichols adjourned the Meeting of the City Council at 9:52
p.m. on Thursday, February 9, 2023.
________________________
John P. Nichols, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary