HomeMy WebLinkAbout01/12/2023 - Regular Minutes - City CouncilCCM 011223 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
JANUARY 12, 2023
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
John Nichols, Mayor
Council:
Mark Smith
William Wright
Linda Harvell
Elizabeth Cunha
Bob Yancy
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Adam Falco, City Attorney
Leslie Whitten, Assistant City Attorney
Ian Whittenton, Deputy City Secretary
Kristen Hejny, Administrative Support Specialist
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Nichols via In-Person and Teleconference at 4:00 p.m. on January 12, 2023, in the Council Chambers
of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and §551.074-
Personnel, the College Station City Council convened into Executive Session at 4:01 p.m. on January
12, 2023, to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College
Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas;
and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No.
17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
Shana Elliott and Lawrence Kalke v. City of College Station, et al., Cause No. 22-001122-CV-
85, in the 85th District Court, Brazos County, Texas
Robert Danny Clack, II v. City of College Station, et al., Civil Action No. 4:22 -cv-02404, in
the U.S. District Court for the Southern District of Texas, Houston Division
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Kristin Marriott v. City of College Station, Cause No. 22-002259-CV-272, in the 272nd
District Court, Brazos County, Texas
B. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Construction Board of Adjustments
Planning and Zoning Commission
Zoning Board of Adjustments
City Secretary
Council Self-Evaluation
3. Reconvene from Executive Session and take action, if any.
Executive Session recessed at 6:12 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. Hear Visitors Comments
Matthew Rother, College Station, came before Council to speak on Brazos Valley Cares and its role
in the community.
Susan Marty, College Station, came before Council to speak on Brazos Valley Cares and its role in
the community, stating that the Stake Your Support event will be held on March 25, 2023
John Nicks, Plantersville, came before Council to present dash cam footage of an accident in his
personal vehicle and thank Officer Shawn Tarantino of the College Station Police Department for his
professional response.
6. WORKSHOP ITEMS
6.1. Presentation, discussion, and possible action regarding the future process for the allocation
of Community Development Block Grant Public Service Agency Funds.
David Brower, Community Development Analyst, explained to Council that since 1985, the Cities of
College Station and Bryan have partnered to jointly award Community Development Block Grant
(CDBG) funds to nonprofit health and human service programs that primarily benefit low to moderate
income residents. CDBG allows no more than 15% of a city’s annual allocation to be used for this
type of funding. The Joint Relief Funding Review Committee (JRFRC) Committee was created to
allow three Council appointed volunteers from College Station and three from Bryan to evaluate
proposals and to recommend funding as part of each City’s Council approved Annual Action Plan and
Budget. Since 1985 the JRFRC has recommended over 9.8 million dollars in funding (5.2 million
from College Station and 4.6 million from Bryan) to 50 different agencies.
The City of Bryan notified City of College Station staff in September of 2022 of their intent to sunset
the JRFRC and the Bryan City Council voted to discontinue the JRFRC process and adopt a new,
internal method at their November 17, 2022 meeting. The City of Bryan cited decreased funding
amounts, increased proposal evaluation timelines, and the staff time required to administer the JRFRC
process as reasons for their decision. Staff is seeking direction from City Council on developing a
new process to allocate City of College Station CDBG Public Service Agency funds to fund nonprofit
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programs benefiting low- and moderate-income residents. Staff will present options and gather input
to create this new process.
A consensus of council directed staff bring back a potential process which would include citizen
comment and evaluation of applicants for funding, give preference to serving residents of College
Station, and pursue communication and collaboration with the City of Bryan.
6.2. Presentation and discussion regarding an update on the 88th session of the Texas
Legislature.
Ross Brady, Assistant to the City Manager, introduced Jennifer Rodriguez to the Council as our
legislative consultant to provide an update on the 88th session of the Texas Legislature.
Jennifer Rodriguez, Attorney at Law, provided an update outlining what can be expected to occur
during the 2023 legislative session, which bills are likely to impact local governments, and ways in
which the city can participate in the legislative process. Current legislators and legislators-elect filed
bills in advance of the legislature convening January 10th and as of January 11th there are 1,252 House
bills and 351 Senate bills filed with March 10th being the last day to file new bills.
Key Issues for4 the 88th Legislature:
State Budget for the 2024-2025 Biennium
$32.7 Billion Budget Surplus
Property Tax Relief
Education Funding
Border Security
School Security
Electric Grid Improvements
6.3. Presentation, discussion, and possible action regarding the adoption of resolution 01-12-23-
6.3 establishing the City's legislative program for the 88th session of the Texas Legislature.
Ross Brady, Assistant to the City Manager, stated that the City's legislative program directs the City
Manager and staff to support or oppose issues likely to arise during the 88th Legislative Session, and
to communicate those stances to members of the Texas Legislature. Staff request Council direction
on the proposed positions outline:
Local Control
Finance
Water Rights
Electricity
Growth & Development
Public Safety
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Smith, the City Council voted seven (6) for and (1) opposed, with Councilmember Yancy voting
against, to approve Resolution 01-12-23-6.3 with the addition of a condition to “Finance” that the city
will support legislation which will more accurately reflect the calculations of property appraisal
values. The motion carried.
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Fred Dupriest, College Station, came before Council to urge them to add support for local zoning
control to the resolution.
John Nicks, Plantersville, came before Council to state his opinion that local governments should not
employ lobbyist to influence other branches of government.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional information
at this time. Any Councilmember may remove an item from the Consent Agenda for a separate
vote.
Items 7.2, 7.4, 7.6 were pulled from Consent for clarification.
(7.2) Sam Rivera, Information Technologies CIO, clarified that this quote does not include hardware,
only software.
(7.4) Sam Rivera, Information Technologies CIO, explained the circumstances necessitating this
change order.
(7.6) Emily Fischer, Director of Public Works, explained that this is an increase to an annual price
agreement.
7.1. Presentation, discussion, and possible action of minutes for:
December 8, 2022 Council Meeting
7.2. Presentation, discussion, and possible action regarding a three -year enterprise agreement
with SHI for Microsoft software licenses for $302,915.64 per year
7.3. Presentation, discussion, and possible action on the FY23 BVWACS budget.
7.4. Presentation, discussion, and possible action on a change order for $74,426 to the utility
billing software master services agreement with Origin Utility, Inc.
7.5. Presentation, discussion, and possible action regarding a HOME Investment Partnership
Program Community Housing Development Organization funding agreement in the amount of
$274,800 with Elder Aid to provide funds to acquire and rehabilitate a duplex located at 1225 -
1227 Georgia Street.
7.6. Presentation, discussion, and possible action regarding the approval of an annual price
agreement for the purchase of Cement Treated Base and Type D Grade 1 Cement Treated (4%)
Recycled Crushed Concrete Base with Brazos Paving, Inc. for an amount not to exceed $734,800.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Yancy,
the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items. The motion
carried unanimously.
8. REGULAR ITEMS
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8.1. Presentation, discussion, and possible action regarding the appointment of Councilmembers
to boards and commissions.
Arts Council: Councilmember Cunha
Blinn College Brazos County Advisory Committee: No Appointment
Brazos County Health Board (2-year term): Councilmember Yancy
BV Community Emergency Operations Center Policy Advisory Board: Mayor Nichols and
Councilmember Harvell
BV Council of Governments Board of Directors: Mayor Nichols
BV Council of Gov't Intergovernmental Committee (2-year term): Mayor Nichols and
Councilmember Smith
BV Economic Development Corporation (3-year term): Mayor Nichols
Brazos Valley Solid Waste Management Agency Board of Directors (one full 3-year term and
one partial 1-year unexpired term): Mayor Nichols and Councilmember Smith
BV Wide Area Communications System: Councilmember Wright
Regional Transportation Committee for Council of Governments: Councilmember Yancy
Bryan/College Station Metropolitan Planning Organization: Mayor Nichols
Rellis External Advisory Council: No appointment
Sister Cities (3-year term): Councilmember Maloney
Spring Creek Local Government Corporation Services: Councilmember Yancy and Smith
Architectural Advisory Committee (2-year term): Mayor Nichols, Councilmembers Cunha and
Harvell
Audit Committee (2-year term): Mayor Nichols (Chair) and Councilmember Smith
Budget and Finance: Mayor Nichols (Chair), Councilmembers Cunha and Maloney
College Station History Sub-Committee: Councilmembers Harvell, Wright, and Maloney
College Station for the Renaming of City-owned Facilities Sub-Committee: Body was sunset
Compensation and Benefits: Mayor Nichols, Councilmembers Yancy and Smith
Economic Development: Mayor Nichols (Chair), Councilmembers Yancy and Wright
Transportation & Mobility: Councilmembers Cunha (Chair), Smith, and Harvell
MOTION: Upon a motion made by Mayor Nichols, and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to approve the appointments of
Councilmembers to boards and commissions stated above. The motion carried unanimously.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Smith,
the City Council voted seven (7) for and none (0) opposed, to approve the appointments of
Councilmembers to internal committees as stated above. The motion carried unanimously.
8.2. Presentation, discussion, and possible action regarding appointments to the following
boards, committees, and commissions:
Planning and Zoning Commission
Construction Board of Adjustments
Zoning Board of Adjustments
Impact Fee Advisory Committee
Parks and Recreation Board
Historic Preservation Committee
(P&Z) Planning and Zoning Commission
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MOTION: Upon a motion made by Mayor Nichols, and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to appoint Dennis Christiansen to Position 6
as chairperson for a 1-year term, Jason Cornelius to Position 4 for a 3-year term, Marcus Chaloupka
to Position 2 for a 2-year term, Aron Collins to Position 3 for a 3-year term, and David White to
Position 7 for a 1-year term, to the P&Z Commission. The motion carried unanimously.
(CBA) Construction Board of Adjustments
MOTION: Upon a motion made by Mayor Nichols, and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to appoint Cynthia Giedraitis to Position 5 for
a 3-year term, and William Eide to Alternate 1 for a 3-year term, to the Construction Board of
Adjustments. The motion carried unanimously.
(ZBA) Zoning Board of Adjustments
MOTION: Upon a motion made by Mayor Nichols, and a second by Councilmember Maloney, the
City Council voted seven (7) for and none (0) opposed, to appoint James Hutchens to Alternate 1 for
a 2-year term, William Eide to Alternate 2 for a 2-year term, Cynthia Giedraitis to Position 3 for a 2-
year term, Kevin Bishop to Alternate 3 for a 2-year term, Michael Martinez to Position 4 for a 1-year
term, and Trent Thomas to Alternate 4 for a 2-year term; to the Zoning Board of Adjustments. The
motion carried unanimously.
(IFAC) Impact Fee Advisory Committee
MOTION: Upon a motion made by Councilmember Maloney, and a second by Councilmember
Yancy, the City Council voted seven (7) for and none (0) opposed, to appoint John Magruder and
Richard Woodward to the Impact Fee Advisory Committee. The motion carried unanimously.
Parks and Recreation Board
A majority of council appointed Dr. David Scott to Position 4 for a 3-year term, Scott Shafer to
Position 5 for a 3-year term, and Dr. Gary Halter to Position 6 for a 3-year term.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Cunha,
the City Council voted seven (7) for and none (0) opposed, to appoint David Higdon as chairperson
of the Parks and Recreation Board. The motion carried unanimously.
(HPC) Historic Preservation Committee
A majority of council appointed Gerald Burgner to Position 1 for a 3-year term, Louis Hodges to
position 2 for a 3-year term, Ben White to Position 4 for a 2-year term, Dr. Gary Halter to Position 7
for a 1-year term, Lisa Mouton to Position 6 for a 2-year term, Tom Turbiville to Position 3 for a 3-
year term, and Jessica Williams to Position 8 for a 1-year term to the Historic Preservation Committee.
MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember
Wright, the City Council voted seven (7) for and none (0) opposed, to appoint Gerald Burgner as
chairperson of the Historic Preservation Committee. The motion carried unanimously.
9. Council Calendar
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Council reviewed the calendar.
10. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday schedules;
honorary or salutary recognitions of a public official, public employee, or other citizen;
reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmember Wright spoke on the Exploring History luncheon on the third Wednesday of each
month.
11. Council Reports on Committees, Boards, and Commission: A Council Member may make a
report regarding meetings of City Council boards and commissions or meetings of boards and
committees on which a Council Member serves as a representative that have met since the last
council meeting. (Committees listed in Coversheet)
Councilmember Maloney spoke on his attendance at a recent Wreaths Across America event.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request or
inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
Councilmember Cunha spoke on the pending a regarding solicitors located at the intersections of
Texas Avenue and George Bush Drive and Texas Avenue and FM 2818 (Harvey Mitchell Parkway)
requesting a statement with activity under the solicitation ordinance.
Councilmember Yancy requested an item from staff on public safety.
13. Adjournment.
There being no further business, Mayor Nichols adjourned the Meeting of the City Council at 8:43
p.m. on Thursday, January 12, 2023.
________________________
John P. Nichols, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary