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HomeMy WebLinkAbout08/11/2022 - Regular Minutes - City Council MINUTES OF THE CITY COUNCIL MEETING IN-PERSON WITH TELECONFERENCE PARTICIPATION CITY OF COLLEGE STATION AUGUST 11, 2022 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton via remote Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Bryan Woods, City Manager Jeff Capps, Deputy City Manager Adam Falco, Interim City Attorney Leslie Whitten, Assistant City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present. With a quorum present, the meeting of the College Station City Council was called to order by Mayor Mooney via In-Person and Teleconference at 4:00 p.m. on August 11, 2022, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-Real Estate, and §551.074-Personnel, the College Station City Council convened into Executive Session at 4:02 p.m. on August 11, 2022, to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit: Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas; and DDN192233!Njovuft!Qbhf!2! Shana Elliott and Lawrence Kalke v. The City of College Station, et al. Robert Danny Clack, II v. The City of College Station, et al. B. Consultation with attorney to receive legal advice; to wit: and wholesale transmission rates before the Public Utility Commission of Texas. Legal Advice regarding the potential 2022 Bond Election. Legal Advice related to an infrastructure and economic development agreement between the City of College Station, College Station Town Center, LP, and Rock Prairie Management District No. 2. C. Deliberation on the purchase, exchange, lease, or value of real property; to wit: Property generally located in the southwest quadrant of Texas State Highway 6 and Harvey Road. Real Estate negotiations for property generally located at the intersection of State Highway 6 and Venture Drive in the College Station Business Center. D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit: City Manager City Attorney Council Self-Evaluation 3. Reconvene from Executive Session and take action, if any. Executive Session recessed at 6:46 p.m. No action was taken. 4. Pledge of Allegiance, Invocation, consider absence request. 5. PRESENTATION - PROCLAMATIONS, AWARDS, AND RECOGNITIONS. 5.1. Dine Around at Jones Crossing Event Recap and Check Presentation to Aggieland Humane Society. Aubrey Nettles, Marketing Coordinator, gave an overview of the Dine Around Jones Crossing event that was held on April 9, 2022, in partnership with Jones Crossing. Seventeen establishments participated in the family friendly event that consisted of food and drink samples, live music, yard games, photo ops, giveaways, and more. Just over 160 tickets were sold and $2,328.20 in profit was earned for Aggieland Humane Society. A check for that amount was presented to Aggieland Humane Society. 6. Hear Visitors Comments TreVion Watson, College Station, stated that as it relates to the potential bond election the city does not need more baseball fields, it needs more basketball and other sports facilities. 7. WORKSHOP ITEMS DDN192233!Njovuft!Qbhf!3! 7.1. Presentation, discussion, and possible action regarding the Safe Streets and Roads for All Grant Program. Jason Schubert, Planning and Development, explained that since the city does not currently have a Safety Action Plan it would not be eligible for implementation funds Safe Streets and Roads for All Grant Programat this time. Staff is requesting direction from Council on interest in participating in a joint application with the City of Bryan, Brazos County, and Brazos Transit District, who are also potentially interested in applying through a joint application with all localities and the MPO, to develop the Safety Action Plan for Brazos County. Dan Rudge, Executive Director of the Bryan/College Station MPO, provided a brief overview of the planning grants purpose in Comprehensive Safety Action Plan and the steps the City of College Station would need to complete to be a co-applicant for the grant. The deadline to apply is September 15, 2022. The grant application requires a 20% local match, which is based on the number of joint applicants and estimated cost to develop the Action Plan. The City is being asked for a commitment of $20,000; if the grant is awarded, these funds would need to be expended from the PDS FY23 budget. 7.2. Presentation, discussion, and possible action regarding a potential 2022 bond election. Bryan Woods, City Manager, presented a brief overview and summary of the changes on the potential 2022 bond election items directed by Council at the July 28, 2022 Council Meeting. Proposition A: Public Safety $18,000,000 Proposition B: Transportation $16,100,000 Proposition C: Sports and Tourism $32,400,000 Texas Independence Ballpark Phase 2 Veterans Park Fields 1-6 Proposition D: Parks Improvements and Redevelopment $22,000,000 Bachmann Park Central Park Operations Shop Tennis Courts Pickleball/futsal Mabel Clare Thomas Park Redevelopment Lincoln Center Area Improvements Proposition E: Mabel Clare Thomas Park Pool $3,900,000 Total $92,400,000 Revised Cost Estimates DDN192233!Njovuft!Qbhf!4! 7.3. Presentation, discussion, and possible action on the City's financial position and available fund balances. Jeff Kersten, Assistant City Manager, provided an overview of the Financial Position and Fund Balance in the General Fund. Grant Fund Impact Awarded State Funds - $6.4M (Net $4.3M) City is subrecipient of State Grant Amount utilized for Fire and Community TDEM approved. Feds have until June 2024 to audit submission Awarded Federal Funds - $29.5M (Net $19.5M) Plan submitted 5 Categories $10M for Water / Wastewater Projects Must be expended by 12/31/2024 ARPA Funds Sources of Revenue General Fund FY 23 General Fund Summary DDN192233!Njovuft!Qbhf!5! Possible Uses Council directed staff to come back with the Fire Department back pay and additional information on a possible recreation center. 8. CONSENT ITEMS Presentation, discussion, and possible action on consent items which consist of ministerial, or "housekeeping" items as allowed by law: A Councilmember may request additional information at this time. Any Councilmember may remove an item from the Consent Agenda for a separate vote. Amy Alge, College Station, came before Council to express her concern with the Texas A&M MSC no longer being an early voting polling location. She believes that this is not beneficial for the students who vote on campus and the new site at City of College Station City Hall will be a hardship. Items 8.6 and 8.8 were pulled from Consent for clarification. (8.6) Tanya Smith, City Secretary, stated that these changes to the polling locations on the ordinance ordering the General and Special Election were made by Commissioners Court. Since the City of College Station is contracted with the County to run our Elections, the County implements, conducts and manages the election. The ILA was passed by Council on July 28th. (8.8) Bryan Woods, City Manager, stated that the Mayor could enact a disaster declaration quickly by signing a declaration and bringing it to council within seven (7) days at a public meeting. 8.1. Presentation, possible action, and discussion of minutes for: July 28, 2022 Council Meeting August 3, 2022 Special Meeting 8.2. Presentation, discussion, and possible action regarding adoption of Resolution No. 08-11- 22-8.2 approving the proposed Program Year 2022 Annual Action Plan, Fiscal Year 2023 Community Development Budget, and Substantial Amendment to the 2020-2024 Consolidated Plan. DDN192233!Njovuft!Qbhf!6! 8.3. Presentation, discussion, and possible action regarding the second and final renewal of a contract for Overhead Electric Distribution Construction and Maintenance to Southern Electric Corporation of Mississippi for an amount not to exceed $750,000. 8.4. Presentation, discussion, and possible action regarding an annual blanket price agreement for emergency medical supplies with Bound Tree Medical, LLC for an estimated annual expenditure of $250,000. 8.5. Presentation, discussion, and possible action regarding Change Order No. 1 in the amount of $82,944 to the Annual Refuse Container Lease Agreement with Texas Commercial Waste. 8.6. Presentation, discussion, and possible action on an Ordinance No. 2022-4375 authorizing a General and Special Election to be held on November 8, 2022, for the purpose of electing a Mayor, City Councilmember Place 1, City Councilmember Place 2, and to fill a vacancy for the two-year remainder of the unexpired term of office of Councilmember, Place 5, by the qualified voters of the City of College Station, establishing early voting locations, polling places for this election and making provisions for conducting the election. (Presentación, discusión y posible acción sobre una ordenanza no. 2022-4375 que autoriza una Elección General y Especial para realizarse el 8 de noviembre de 2022, con el propósito de elegir a un Alcalde y a un Miembre del Consejo, Puesto número 1 , Miembre del Consejo, Puesto número 2, y para llenar una vacante andato no vencido del Miembre del Consejo, Puesto número 5, por medio de los votantes calificados de la Ciudad de College Station, estableciendo los puestos de votaciones tempranas, los centros de votaciones para estas elecciones y tomando medidas para llevar a cabo las elecciones.) 8.7. Presentation, discussion, and possible action regarding the first renewal of a service contract with Rios Tree Services, Inc., for an annual amount not to exceed $150,000 for tree trimming and removal services. 8.8. Presentation, discussion, and possible action regarding Ordinance No. 2022-4376 consenting to and extending the Mayor's renewal of a disaster declaration due to a public health emergency. Consent Item 8.6 was pulled for a separate vote. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items, with the exception of Items 8.6 and 8.8. The motion carried unanimously. (8.6) MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Maloney, the City Council voted six (6) for and one (1) opposed, with Councilmember Cunha voting against, to approve the Consent Item 8.6, authorizing a General and Special Election to be held on November 8, 2022, for the purpose of electing a Mayor, City Councilmember Place 1, City Councilmember Place 2, and to fill a vacancy for the two-year remainder of the unexpired term of office of Councilmember, Place 5, by the qualified voters of the City of College Station, establishing early voting locations, polling places for this election and making provisions for conducting the election.. The motion carried. (8.8) MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Harvell, the City Council voted six (6) for and one (1) opposed, with Councilmember Cunha voting DDN192233!Njovuft!Qbhf!7! against, to approve the Consent Item 8.8, an ordinance consenting to and extending the Mayor's renewal of a disaster declaration due to a public health emergency. The motion carried. 9. REGULAR ITEMS 9.1. Public Hearing, presentation, discussion and possible action regarding Ordinance No. 2022- 4377 Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned Development District to amend the existing PDD Concept Plan on approximately the intersection of Barron Road and William D Fitch Parkway. Case # REZ2022-000009 Robin Macias, Planning and Development, stated that this request is to modify the existing PDD Planned Development District Concept Plan on approximately 2 acres of a 3.2-acre PDD. The property was previously zoned PDD Planned Development District in 2012 and the associated Concept Plan showed the development of the property in two phases. Phase One was completed with the development of a medical office. Phase Two is undeveloped and is the subject of this Concept Plan amendment. The applicant is proposing to change the site layout from one building to two buildings an The Planning and Zoning Commission heard this item at their July 21, 2022 meeting and voted unanimously to recommend approval. Staff also recommends approval. At approximately 8:14 p.m., Mayor Mooney opened the Public Hearing. There being no further comments, the Public Hearing was closed at 8:14 p.m. MOTION: Upon a motion made by Councilmember Harvell, and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022- 4377, lege Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned Development District to amend the existing PDD Concept Plan on approximately 2 acres of land generally located northeast of the intersection of Barron Road and William D Fitch Parkway. The motion carried unanimously. 9.2. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2022- 4378 amending the Comprehensive Plan Future Land Use and Character Map from Medical to Urban Residential for approximately 17 acres of land, located at 400 Double Mountain Road. Case #CPA2022-000005 Jesse Dimeolo, Planning and Development, stated that the applicant is requesting an amendment to the Comprehensive Plan Future Land Use and Character Map from Medical to Urban Residential for approximately 17 acres, located east of Medical Avenue. Urban Residential is defined as areas appropriate for high-density multi-family and attached residential development in various forms and limited non-residential uses. This Comprehensive Plan Amendment is in preparation for a multifamily rezoning of the property to allow for additional residential housing in the area. It i intent to develop multifamily housing that supports medical staff and professionals working at the nearby Baylor Scott & White Hospital. DDN192233!Njovuft!Qbhf!8! The Planning and Zoning Commission heard this item at their July 21, 2022 meeting and voted 4-2 to recommend approval. Staff recommends denial of the Comprehensive Plan Future Land Use and Character Map amendment because of the impacts the future land use would have on the planned roadway, land use, and development patterns, which are inconsistent with the Medical District Master Plan. At approximately 9:12 p.m., Mayor Mooney opened the Public Hearing. Bob Yancy, College Station, spoke in support of this amendment. He believes it could help with the housing of hospital staff at the nearby Scott and White facility. There being no further comments, the Public Hearing was closed at 9:12 p.m. MOTION: Upon a motion made by Councilmember Brick, and a second by Councilmember Nichols, the City Council voted four (4) for and three (3) opposed, with Councilmembers Crompton, Harvell, and Maloney voting against, to adopt Ordinance No. 2022-4378, amending the Comprehensive Plan Future Land Use and Character Map from Medical to Urban Residential for approximately 17 acres of land, located at 400 Double Mountain Road. The motion carried. 9.3. Delivery/Indefinite Quantity (IDIQ) contracts wherein identified firms will provide on-call, as needed, professional and consulting services to the City. Jennifer Cain, Director Capital Projects, stated that on June 8, 2022, the City of College Station received 55 Statements of Qualifications (SOQ), there were 242 reviews, for professional and consulting services in response to the Request for Qualifications (RFQ) issued on May 2, 2022. The RFQ provided the interested professional and consulting firms with information necessary to prepare and submit their qualifications. The RFQ outlined 34 different categories. The SOQs were reviewed by a committee consisting of staff members from Capital Improvements, Public Works, Water Services, Planning and Development and Public Communication as applicable. Firms were selected based on the following criteria: Relevant Experience, Technical Qualifications and Previous Performance Ms. Cain went on to state that staff recommends approval of the prequalified firms, identified by category, on the Indefinite Delivery/indefinite Quantity (IDIQ) prequalified firm list as an available firm to perform the services within that category. When the City identifies a need for professional or consulting services, the city will utilize the IDIQ prequalified firm list, which is subdivided by categories. City staff will determine what specific category or categories will best fit their project -call, as-needed basis for a period of three (3) years. The City shall have the option to extend the effective dates of the list for up to two (2) additional one (1) year terms by serving written notice 30 days prior to the expiration of the list. MOTION: Upon a motion made by Councilmember Nichols and a second by Mayor Mooney, the City Council voted seven (7) for and none (0) opposed, to approve Delivery/Indefinite Quantity (IDIQ) contracts wherein identified firms will provide on-call, as needed, professional and consulting services to the City. The motion carried unanimously. DDN192233!Njovuft!Qbhf!9! 10. Council Calendar Council reviewed the calendar. 11. Items of Community Interest: The Council may receive reports from a Council Member or City Staff about items of community interest for which notice has not been given, including: expressions of thanks, congratulations or condolence; information regarding holiday schedules; honorary or salutary recognitions of a public official, public employee, or other citizen; reminders of upcoming events organized or sponsored by the City of College Station; information about a social, ceremonial or community event organized or sponsored by an entity other than the City of College Station that is scheduled to be attended by a Council Member, another city official or staff of the City of College Station; and announcements involving an imminent threat to the public health and safety of people in the City of College Station that has arisen after the posting of the agenda. Councilmember Harvell recognized the College Station Police Department Family Event and the Parks Department. 12. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Nothing to report. 13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to City Council to place an item for which no notice has been given on a future agenda or may inquire about the status of an item on the response to the request or inquiry will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent meeting. No items brought forward. 14. Adjournment. There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 9:37 p.m. on Thursday, August 11, 2022. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary DDN192233!Njovuft!Qbhf!:!