HomeMy WebLinkAbout05/04/2006 - Special Minutes - City Councilw
CITY OF COLLEGE ST I'ION
Mayor
Ron Silvia
Mayor Pro Tempore
John Happ
City Manager
Glenn Brown
Council Members
Ben White
Ron Gay
Susan Lancaster
Chris Scotti
Nancy Berry
MINUTES
College Station City Council
Special Workshop Meeting
Thursday, May 04, 2006 12:00 PM
City Hall Council Chambers, 1101 Texas Avenue
College Station, Texas
MEMBERS PRESENT: Mayor Silvia, Mayor Pro Tern Happ, Councilmembers Gay, White,
Lancaster, Berry
MEMBER ABSENT: Councilmember Scotti
STAFF PRESENT: City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks,
Public Relations and Marketing Director Nugent
Mayor Silvia opened the meeting at 12:12 pm.
Agenda Item No. 1: Presentation of new equipment purchased by the Police Department
for education to voun2 citizens of the community.
Police Chief Michael Clancey introduced the new robot and police puppets that will be available
for community education. Mayor Silvia presented the oath of office to the new officers.
Auenda Item No. 2: Presentation, possible action and discussion myardin2 a Citywide
Needs Assessment Report conducted in 2005.
Director of Parks and Recreation Steve Beachy introduced this item. This report was
commissioned by the Parks & Recreation Department as a means to determine the interest and
priorities of our residents related to park facilities and leisure programs provided by the City. The
report was conducted by the Texas A&M University Department of Recreation, Park and
Tourism Sciences under the direction of Dr. John L. Crompton and his doctoral candidate Ms.
Jamie Rae Walker presented the detailed report that identified priorities related to parks,
recreation, and tourism in the community.
The report was received positively by Council. No action was taken.
Council Meeting 5-4-2006 2
Agenda Item No. 3: Presentation, possible action and discussion of the establishment of a
Joint Emeracnev Operations Center which will be staffed by a collaborative effort
between Brazos Countv, the cities of College Station and Brvan and Texas A&M
Universitv and authorize the Mavor to sign the conceptual agreement.
Fire Chief RB Alley introduced this item. He stated that staff recommended Council
consideration of a Joint Emergency Operations Center concept which could be available at
anytime for a local, statewide or national emergency that may occur.
A presentation was made by Intergovernmental Committee Sub -Committee Member James
Massey which highlighted the need and benefits of such a facility.
Financial support would be shared by all (4) entities. The estimated cost is approximately
$94,000 each year for each organization.
Following the presentation, Mayor Pro Tem Happ made a motion to approve the agreement and
concept. Seconded by Councilmember White. Motion carried unanimously, 6-0.
FOR: Silvia, Gay, White, Berry, Lancaster, Happ
ABSENT: Scotti
Agenda Item No. 4: Presentation, possible action, and discussion of minutes format for
Citv Council meetings, Planning and Zoning Commission meetings, and other citizen
committees throughout the city organization.
City Secretary Hooks presented the staff recommendation that the City Council meeting minutes
and Board and Committee meeting minutes be prepared in the action format. She explained that
action minutes as defined by Robert's Rules of Order, are "Minutes of the proceedings of a
deliberative assembly. They are a record of what was done at the meeting, not what was said at
the meeting."
The City Council and Planning and Zoning Commission meetings are recorded by audio and
video and retained for five years. The City Council and Planning and Zoning Commission
electronic packets are retained for at least 10 years or longer in electronic media.
Councilmember Berry made a motion to direct staff to adapt the minutes of Council, board and
committees in action form. Seconded by Councilmember White. Motion carried unanimously,
6-0.
FOR: Silvia, White, Happ, Gay, Berry, Lancaster
ABSENT: Scotti
Agenda Item No. 5: Presentation, possible action and discussion regarding a pass -through
tolling agreement to fund the extension of the proposed railroad grade separation taking
FM 2818 over Jones Butler Road.
Council Meeting 5-4-2006
Assistant City Manager Mark Smith presented the status of the funding options for this project.
The project was estimated by TxDot to cost $6 to $7 million dollars.
Councilmember Gay made a motion to accept the pass through tolling agreement and fund
extension of railroad grade separation on Jones Butler Road. Councilmember White seconded
the motion. Motion carried 5-0-1.
FOR: Silvia, Gay, Happ, Berry, White
ABSTAIN: Lancaster
ABSENT: Scotti
Agenda Item No. 6: Executive Session
Competitive Matter {Gov't Code Section 551.086}; possible action
a. Discuss power supply contract for electric utility
Council did not go into executive session.
Agenda Item No. 7: Final Action on executive session. if necessary.
No action was taken.
ALYenda Item No. 8: Adiourn.
Hearing no objection, the meeting adjourned at 2:24 pm on Thursday, May 4, 2006.
PASSED AND APPROVED this 251h day of May, 2006.
APPROVED:
Mayor on 1§ilvia
A 'TEST:
City Secretary Connie Hooks