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HomeMy WebLinkAbout04/13/2000 - Regular Minutes - City CouncilMayor Lynn Mcllhaney Mayor Pro Tempore Larry Mariott City Manager Thomas E. Brymer MINUTES COLLEGE STATION CITY COUNCIL Workshop and Regular Meetings Thursday, April 13, 2000 at 3:00 p.m. and 7:00 p.m. City Hall Council Chambers City Council James Massey Ron Silvia Winnie Garner Dennis Maloney Anne Hazen COUNCILMEMBERS PRESENT: Mayor McIlhaney, Mayor Protein Mariott, Councilmembers Massey, Maloney, Silvia, Hazen, Garner STAFF PRESENT: City Manager Brymer, Assistant City Manager Brown, City Attorney Cargill, Jr., City Secretary Hooks, Director of Development Services Callaway, City Planner Kee, Director of Fiscal Services Cryan, PARR Director Beachy, Public Works Director Smith, Staff Planner Kuenzel, Director of Economic Development Foutz Agenda Item No. 1 -- Discussion of consent agenda items., 12.14: Staff Engineer Ted Mayo explained the amendment to the Foxfire Master Sanitary Sewer Plan. Developers Tony Jones and John Hencerling requested the amendment. 12.9: Development Services Director Jim Callaway discussed minor changes to the professional services contract with Duncan Associates for the development code review, revisions, and preparation of unified development code. Agenda Item No. 2 -- Presentation. discussion and possible action on the 1999 Comorehensive Annual Financial Report and the FY 1999 audit results., Tom Wallis from Ingrain, Wallis & Associates presented a brief summary of the audit results for fiscal year 1999. He described the CAFR, the single audit report, letter to management, letter to the City Council to address management's relationship with auditors and stewardship, and lastly, the data collection form registered in the single audit clearinghouse in Jefferson, Indiana. No action was taken. Agenda Item No. 3 -- Presentation. discussion and Dossible action on the Citv's Recreation, Parks and ODen Soace Master Plan. Wolf Pen Creek Master Plan, and the Greenways, Master Plan as Dart of the Council Strategic Planning Process. PARD Director Steve Beachy made a presentation on the city°s recreation parks and open Council Meetings 4/13/2000 Page 2 space master plan. The mission of the plan is to provide the citizens of College Station with facilities and recreational activities that are geographically and demographically accessible and serve a diversity of interests. He presented an analysis of the plan in terms of strengths, weaknesses, opportunities, and threats. Director of Public Works Mark Smith made a brief presentation on the greenways master plan. The mission of the plan is to provide guidance in the implementation of those portions of the City of College Station's 1997 Comprehensive Plan that addresses the development of "greenways" within the City. His overview included the strengths, weaknesses, opportunities and threats analysis of the program. No action was taken. Council recessed for a short break. Council reconvened the meeting. Agenda Item No. 4 -- Presentation, discussion and possible action on the Northgate Revitalization Plan as hart of the Council Strategic Planning Process. Director of Economic Development Kim Foutz provided an overview and assessment of the Northgate Redevelopment Plan. The plan was developed jointly with Texas A&M University and a city steering committee to work with HOK Consultants. The plan was adopted in 1996. She discussed several implementation projects as well as policies that relate to the city's mission and visions statements. She also presented a SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis. Ms. Foutz asked council for policy direction regarding future implementation of the plan. Agenda Item No. 8 -- Hear Visitors At 5:45 p.m., Mayor McIlhaney opened the floor for public comment. Sue Ann Pledger from the Northgate Merchants Association came forward to urge council to delay implementation of the removal of on street parking on College Main until further study can be performed by Robert Dickson, a consultant on traditional neighborhoods. She also urged council to wait until the Northgate Parking garage is completed. John Raney, owner of Texas Aggie Bookstore restated Ms. Pledger's comments. He urged council to delay action on removal of on street parking until Northgate Garage is complete. Robert Forest, property owner in Northgate supported the merchants' recommendations to delay implementation of on street parking removal. Council Meetings 4/13/2000 Page 3 Don Ganter, property owner in Northgate also urged council to postpone the implementation plan to remove on street parking. Benito Flores -Meath, 901 Val Verde presented a letter to council about the need to address the ongoing issues on the number of unrelated individuals living in one household in single-family zoned areas. Agenda Item No. 5 -- Committee Reoorts Mayor Protem Mariott reported that the Economic Development Corporation Board of Directors held a workshop to discuss the bylaws. In particular, discussion was held on the provisions related to conflict of interest. He said council would be satisfied with the changes. Councilman Hazen reported on the Special Attractions Task Force meeting. Subcommittees are working on linear parks and museums. Councilman Maloney reported that the Historic Preservation Committee will implement a lighting project at Dexter Park. Twelve lamp posts will be dedicated to the Bonfire victims. Mayor McIlhaney stated that the Brazos Valley Council of Governments regional planning committee meeting is held the second Wednesday of each month at 10:30 a.m. There will be a panel discussion on environmental issues at the next meeting. Councilman Massey stated that he visited the GIS Department and was impressed with the Fire Truck automatic computer system that can locate structures based on the GIS maps. He commended staff for being innovative and professional. He suggested council have an opportunity to look at this operation during a future workshop. Agenda Item No. 6 -- Agenda Reauest by Councilmembers No requests were received. Agenda Item No. 7 -- Council Calendars Mayors Brunch, 4/14, 11:30 a.m., Council Chambers Joint Legislative Meeting, 4/19, 12:00 p.m. Fire Administration Building Edelweiss Park Dedication Ceremony, 4/25, 5:30 p.m. Council Workshop and Regular Meetings, 4/27 Council Strategic Planning Retreat, 5/22-5/23, Del Lago Resort Joint Meeting with City of Bryan Council & County Commissioners to include dinner with spouses, 6/14, Brazos Center Joint Council Retreat with City of Bryan, 7/14 & 7/15 AMCC Conference, 7/27-7/30, Corpus Christi Texas Transportation Summit, June 21-23, Irving Council Meetings 4/13/2000 Aeenda Item No. 9 -- Executive Session Page 4 At 6:12 p.m. Mayor McIlhaney announced that the City Council would convene into executive session pursuant to Sections 551.071, 551.072, 551.074, and 551.086 of the Open Meetings Act to seek to the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. Pendinu and Contemplated Litigation {Gov't Code Section 551.0711 Cause No. 43,098-85, Brazos County -Bryan v. College Station Cause No. 96-03168, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97-02587, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 98-13391, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 96-06940, Travis County — Bryan, et al. v. PUC (intervention) Cause No. 97-07000, Travis County — TMPA v. PUC (intervention) Cause No. 98-11817, Travis County — TMPA v. PUC (intervention) Cause No. 49,367-CCL2, Brazos County — Wilkerson v. College Station Civil Action No. 01-98-01056-CV, Court of Appeals — Gold v. College Station Docket Nos. TX96-2-000 and TX96-2-001, FERC — College Station, applicant Cause No. 49,989-85-John Lofferelli v. College Station Cause No. 377-CC, Brazos County — College Station v. Annie Mae Hughes, et al. Cause No. 50,813-85, Brazos County — College Station v. Phillips Swager Associates, Inc.; et al. TXU Gas Distribution Rate Request TXU Gas Pipeline Rate Request Real Estate (Gov't Code Section 551.072) a. Business Center Site b. Freeman Tract c. Water Tower Land Sale Economic Development Negotiations 1Gov't Code Section 551.086). a. Hotel Conference Center Personnel {Gov't Code Section 551.0741 a. City Secretary Annual Performance Evaluation b. City Attorney Annual Performance Evaluation 10. Final action on Executive Session, if necessary. No action was taken at this time. Council Meetings 4/13/2000 ReLyular Meeting Page 5 Mayor McIlhaney opened the meeting at 7:09 p.m. with all members present. She lead the audience in the pledge of allegiance. Deacon Jimmie Baker from Washington Chapel Baptist Church provided the invocation. Mayor McIlhaney read the proclamation for Safety Awareness Week, April 24-28, 2000. Diane Broadhurst accepted the proclamation. Mayor McIlhaney read the proclamation for National Community Development Week, April 24-30, 2000. Randy Brumley accepted the proclamation. Mayor McIlhaney read the proclamation for Administrative Professionals Week, April 23-29, 2000. Sharlene Ewald and Dorlene Teltow accepted the proclamation. Consent ALYenda 12.1 Approved by common consent the minutes for City Council workshop and regular meeting on 3/23/2000. Councilman Silvia abstained. 12.2 Bid No. 00-02 Approved by common consent a resolution approving a bike loop construction contract. Awarded to the lowest, responsible bidder meeting specifications, N-Line Traffic Maintenance in the amount of $122,958.71. Funds available and budgeted in Capital Improvements, Bike Loop Project. 12.3 Bid No. 00-33 Approved by common consent a resolution approving a construction contract for Gateways Site Development. Awarded to the lowest, responsible bidder meeting specifications, John Boegner, General Contractors in the amount of $39,200. Funds available and budgeted in the Streets & Drainage Fund and 1995 Bond. 12.4 Bid No. 00-51 Approved by common consent a resolution approving a construction contract for Oaks Sewer Rehabilitation Project. Awarded to the lowest responsible bidder meeting specifications for bid alternate to Kinsel Industries, Inc. in the amount of $68,645. Funds available and budgeted in the Wastewater Capital Projects Fund. 12.5 Bid No. 00-54 Approved by common consent the purchase of a Mobile Command Post Vehicle. Awarded to the lowest responsible bidder meeting specifications, Farber Specialty Vehicles in the amount of $102,800 less a change order for $5,090 for a total of $97,710. Funds available in the Fleet Replacement Fund and a $20,000 Police Grant. 12.6 Contract No. 00-96 Approved by common consent a resolution approving a consulting contract with Vibranalysis Engineering Corporation to provide predictive maintenance (PdM) program services for the City's water production and wastewater treatment plant facilities in the amount of $22,392. Funds available and budgeted in the Water and Sewer Fund. Council Meetings 4/13/2000 Page 6 12.7 Contract No. 00-95 Approved by common consent a resolution approving a professional service contract with Camp, Dresser & McKee, Inc. for Phase 1 of the City of College Station Inflow/Infiltration Reduction Program in the amount of $155,300. Funds available and budgeted in the Sewer Revenue Bond Fund, Sewer Projects, Collection Lines and Engineering Fund, 12.8 Approved by common consent a resolution appointing judges to serve in the May 6, 2000 general city and school election. 12.9 Approved by common consent a resolution approving a professional service contract for development code review, revisions and preparation of a unified development code with Duncan and Associates in the amount of $112,000. Funds available in contingency budget. 12.10 Approved by common consent a resolution determining a public necessity to acquire right-of-way in certain property; giving notice of an official determination to acquire right-of- way in property for the Dartmouth Drive Extension Project; and establish procedures for the acquisition of right-of-way in property. 12.11 Approved by common consent a resolution declaring the necessity for acquiring by condemnation certain described property for the George Bush East Extension project; and authorizing condemnation of said property to proceed. 12.12 Discussion and possible action on an ordinance naming a street within the city limits of College Station as Hollywood Drive located behind the current businesses of Furrows, Sam's and Hollywood Theater off of Harvey Road. This item was pulled front the agenda. 12.13 Approved by common consent Ordinance No. 2442 abandoning a 0.0480 acre public utility easement located adjacent to Welsh Avenue in the Crawford Burnett League, A-17. 12.14 Approved by common consent the amendment to the Master Sanitary Sewer Plan for the Foxfire Area as adopted by Ordinance 1735 as related to the Sandstone Addition Lot 20 replat and adjacent property. 12.15 Approved by common consent. an Interlocal Agreement between the City of College Station and Texas A&M University for the installation of two traffic signal located at University Drive at Polo Road and Raymond Stotzer Discovery Drive. 12.16 Approved by common consent an exemption from competitive bidding for professional legal services as described more fully in LGC 252.022(a)(4) a procurement of professional services. Also approved a letter of agreement with the law firm of Mathews and Freeland, L.L.P. in an amount not to exceed $30,000. Funds available in the FY 1999-2000 Water Fund Budget. 12.17 Approved by common consent an exemption from competitive bidding for the purchase of traffic signal controllers and master units as described more fully in LGC 252.022(a)(7)(D) a procurement of items that are available from only one source, including captive replacement Council Meetings 4/13/2000 Page 7 parts or components for equipment. Also approved the purchase from Texas Highway Products in the amount of $70,647. Funds available from 1998 General Obligation Bonds, Traffic Signal CIP Project. 12.18 Approved by common consent Ordinance No. 2443 amending Chapter 1, Section 5 of the Code of Ordinances which dispenses with the requirement of a culpable mental state. Reeular Agenda Aeenda Item No. 13.1 -- Public hearing, discussion and possible action on an ordinance rezoning 3.51 acres located in the Henton-Lincoln Subdivision from R-4 and R-1A to, PDD-H. Senior Planner Sabine Kuenzel presented the staff report. In November 1999, Council rezoned the tract adjacent and to the north from A-P to C-B. At that time the property indicated that a rezoning for PDD-H would be forthcoming. The land use plan shows this area for retail commercial uses along the University Drive frontage and high -density single family uses along the Lincoln Avenue frontage. The PDD-H request conforms with the land use plan and development policies. Staff recommended approval of the PDD-H with the associated development plan as revised by Planning and Zoning Commission, Mayor McIlhaney opened the public hearing. The following persons spoke in opposition to the request: Peter Hugill, 904 Francis (College Woodlands HOA President) Judy Warren, 904 Francis Stephen Miller, 906 Munson Mike McMichen, 1405 Bayou Woods Bob Drolesky, 1109 Ashburn Norma Guinasso, 1112 Marstellar Marianne Oprisko, 14125 Renee Lane Benito Flores -Meath, 901 Val Verde The concerns expressed were: Increase density in a low -density area. No balance between rental (student housing) and permanent residents (single family). There is a not a mutually agreed upon plan between residents and neighborhood. Traffic is a continual problem. Incompatible land use and incompatible lifestyles. Chuck Ellison, 2902 Camille Drive, represented the applicant. He recommended council consider the applicant's proposal to conform with the PDD district requirements. He also acknowledged the difficult decision for council. Council Meetings 4/13/2000 Mayor McIlhaney closed the public hearing. Page 8 Mayor Protem Mariott made a motion to approve the rezoning as presented. Motion seconded by Councilman Garner. Council discussed the traffic impact and the variation in densities. Staff confirmed that an ordinance is currently enacted that provides for the wall buffer between the R-IA and R-4. This PDD request includes the elimination of the wall buffer. Councilmembers suggested traffic calming measures be seriously considered for older neighborhoods. Councilman Massey made a substitute motion to table this agenda item to allow the developer and neighborhood property owners to work on an agreeable solution to address the concerns by the neighborhood. Motion seconded by Councilman Maloney. Motion carried 5-2. FOR: McIlhaney, Massey, Maloney, Hazen, Silvia AGAINST: Marion, Garner Agenda Item No. 13.2 -- Discussion and possible action on an ordinance authorizing the issuance of $4,050,000 Citv of College Station, Texas certificates of obligation, series 2000, authorizing execution of a paving agent/registrar agreement; and approving all other matters related to issuance of the bonds, including immediate effectiveness. Drew Masterson, the city's financial advisor, presented the bids received for the 2000 series certificates of obligations. Mayor Protein Mariott made a motion to approve Ordinance No. 2444 authorizing the issuance of $4,050,000 City of College Station, Texas certificates of obligation, series 2000, authorizing execution of a paying agent/registrar agreement; and approving all other matters related to issuance of the bonds, including immediate effectiveness. Motion seconded by Councilman Massey, which carried unanimously, 7-0. Agenda Item No. 13.3 -- Discussion and possible action on an ordinance authorizing the issuance of $8,460,000 Citv of College Station, Texas general obligation improvement bonds, series 2000, authorizing execution of a paving agent/registrar agreement; and apnroving all other matters related to issuance of the bonds, including immediate effectiveness. Councilman Massey made a motion to approve Ordinance No. 2445 authorizing the issuance of $8,460,000 City of College Station, Texas general obligation improvement bonds, series 2000, authorizing execution of a paying agent/registrar agreement; and approving all other matters related to issuance of the bonds, including immediate effectiveness. Councilman Maloney seconded the motion, which carried unanimously, 7-0. Council Meetings 4/13/2000 Page 9 Agenda Item No. 13.4 -- Discussion and possible action on an ordinance authorizing the issuance of $10,500,000 Citv of College Station, Texas utilitv system revenue bonds, series 2000, authorizing execution of a paving agent/registrar agreement: and approving all other matters related to issuance of the bonds, including immediate effectiveness. Councilman Hazen made a motion to approve Ordinance No. 2446 authorizing the issuance of $10,500,000 City of College Station, Texas utility system revenue bonds, series 2000, authorizing execution of a paying agent/registrar agreement; and approving all other matters related to issuance of the bonds, including immediate effectiveness. Motion seconded by Councilman Silvia, which carried unanimously, 7-0. Agenda Item No. 13.5 -- Discussion and possible action on the first amended Joint Solid Waste Management Agreement with Citv of Bryan. Councilman Massey made a motion to approve the amended joint solid waste management agreement with City of Bryan as presented. Motion seconded by Mayor Protem Mariott, which carried unanimously, 7-0. Agenda Item No. 13.6 -- Discussion and possible action on re -appointment to the Board of Directors of the College Station Business Development Corporation (a 4B corporation). Councilman Silvia made a motion to reappoint the following individuals to the CS Business Development Corporation for two years. Motion seconded by Councilman Maloney, which carried unanimously, 7-0. Marc Weichold, Jere Blackwelder, Nancy Crouch, and Gene Joyce. Agenda Item No. 14 -- Council Monitoring Report Councilman Massey stated that the meeting was productive and council followed procedures. Agenda Item No. 15 — Executive Session At 9:15 p.m. Mayor McIlhaney announced that the Council would reconvene into executive session pursuant to Sections 551,071, 551.072, 551.074, and 551,086 of the Open Meetings Act to seek to the advice of the city attorney with respect to pending and contemplated litigation, to discuss the purchase of real property, to consider the appointment and evaluation of public officers, and to consider economic development negotiations. Refer to executive session list previously mentioned. Agenda Item No. 16 -- Final action on executive session, if necessarv. Council returned to open session at 12:06 a.m., Friday, April 14, 2000. The following action was taken. Council Meetings 4/13/2000 Page 10 Councilman Silvia made a motion to increase the city secretary salary to $50,000 annually. Motion seconded by Councilman Maloney which carried unanimously, 7-0. Agenda Item No. 17 -- Adiourn. The workshop, regular, and executive sessions were adjourned at 12:11 a.m., Friday, April 14, 2000. PASSED AND APPROVED this 27a` day of April, 2000. APPROVED: `Iayoxynn McIlhaney 7 ATTEST: �. City Secretary Connie Hooks