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HomeMy WebLinkAbout05/26/2022 - Regular Minutes - City CouncilCCM052622 Minutes Page 1 MINUTES OF THE CITY COUNCIL MEETING IN-PERSON WITH TELECONFERENCE PARTICIPATION CITY OF COLLEGE STATION MAY 26, 2022 STATE OF TEXAS § § COUNTY OF BRAZOS § Present: Karl Mooney, Mayor Council: Bob Brick John Crompton Linda Harvell Elizabeth Cunha John Nichols Dennis Maloney City Staff: Jeff Capps, Deputy City Manager Jeff Kersten, Assistant City Manager Carla Robinson, City Attorney Adam Falco, Senior Assistant City Attorney Tanya Smith, City Secretary Ian Whittenton, Deputy City Secretary 1. Call to Order and Announce a Quorum is Present. With a quorum present, the meeting of the College Station City Council was called to order by Mayor Mooney via In-Person and Teleconference at 4:00 p.m. on Thursday, April 26, 2022, in the Council Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas 77840. 2. Executive Session In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072- Real Estate, §551.074-Personnel, and §551.086-Competitive Matters, the College Station City Council convened into Executive Session at 4:01 p.m. on May 26, 2022, to continue discussing matters pertaining to: A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit:  Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County, Texas; and  McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and CCM052622 Minutes Page 2  City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District Court, Brazos County, Texas; and B. Consultation with attorney to receive legal advice; to wit:  Legal advice regarding open meetings requirements, council members’ role related to council appointed committees, and other issues related to council members’ role. C. Deliberation on the purchase, exchange, lease, or value of real property; to wit:  Real estate negotiations for property generally located at the intersection of State Highway 6 and Venture Drive in the College Station Business Center. D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer; to wit:  City Attorney  City Secretary  Council Self-Evaluation E. Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133; to wit:  Power Supply. 3. Reconvene from Executive Session and take action, if any. Executive Session recessed at 6:03 p.m. No action was taken. 4. Pledge of Allegiance, Invocation, consider absence request. 5. Presentation – Proclamations, Awards, and Recognitions. 5.1. Presentation to recognize three students from College Station that received a College Station Arts Scholarship. Mayor Mooney presented a proclamation and certificates to honor the three students from College Station that received a College Station Arts Scholarship.  Ellie Hague from A&M Consolidated with the $3,000 Arts Council Scholarship Award.  Penelope Morris from College Station High School with the $5,000 Netta Jackson Simek Emerging Scholarship Award.  Mary Creel from College Station High School with the $5,000 James Young Bradfield Fine Arts Scholarship Award. 6. Hear Visitors Comments Jacque Flagg, College Station, came before Council as the president of the non-profit Unlimited Potential to provide information on potential housing for youth that are in foster care. She stated that a facility purchased at 1115 Anderson to provide housing for the youth is proving costly to renovate but the organization is attempting to partner with the community for resources and funding. CCM052622 Minutes Page 3 Jean-Louis Briaud, College Station, came before Council to request a covered tennis facility be built in Bee Creek Park behind the current uncovered courts. Jonathan Coopersmith, College Station, came before Council regarding bicycle friendly infrastructure and asked Council to think more long term when planning these improvements. Brandon Carlson, College Station, came before Council regarding local tennis courts and his experience with Parks and Recreation programs. He provided information on the nationwide increase in tennis players and a study he conducted at a local tennis court on its usage. 7. WORKSHOP ITEMS 7.1. Presentation, discussion, and possible action on demonstration programs to promote neighborhood revitalization. Alyssa Halle-Schramm, Planning and Development, explained that this item stems from the City Council workshop item presented on May 27, 2021 regarding neighborhood integrity. The Council asked for a future agenda item regarding options to stimulate revitalization and owner occupancy in residential areas. For this workshop, staff presented options for the City Council to consider and provide direction. Staff proposed a program centered on the purchase and rehabilitation of single- family homes in the Southwood Valley neighborhood for sale to income eligible homebuyers with gross annual household incomes at or below 120% of AMI. Down Payment Assistance in the form of a 0% interest deferred shared equity loan and other financing mechanisms could also assist with eligible purchases. This program could be stand-alone or paired with other programs. Another option includes an infill development program with similar eligibility and financing mechanisms in neighborhoods with infill potential. Southwood Valley would not be the focus area of this second program, as its infill potential is limited. Additionally, neighborhood integrity initiatives could be concentrated in areas close to other revitalization programs. This could involve multiple City Departments including Code Enforcement and Neighborhood Services, as well as nonprofit and volunteer groups to develop and implement initiatives like the McCullough Neighborhood Integrity Day. David Brower, Community Development Analyst, presented the program options. Program Need:  Home prices have increased 53% since 2012 / Income has increased 24%  Average sales price for single family home in 2021 - $375,995 ($306,500 median)  Average sales price for new single-family home in 2021 - $384,540 ($342,070 median)  Average sales price for non-new single-family home in 2021 - $334,540 ($292,000 median)  First 3 months of 2022 average - $365,540 ($325,000 median) 65% of sales above asking price.  30-year mortgage rates increased in 2022 from 3.45% to 5.48%  Family of 4 making $68,812 annually (100% of AMI) could purchase a $234,700 home (Conventional loan with 5% down, 5.4% interest rate – 32% of monthly income going to PITI payment)  Families with incomes below 100% of AMI are not being served by the College Station housing market Summary, Next Steps & Direction Summary & Next Steps: CCM052622 Minutes Page 4  Program 1 Purchase & Rehabilitate  Southwood Valley demonstration area  Cost per Unit: $300,000  Income eligible: 80-120% AMI  Possible participant preferences  Program 2  Further refine infill opportunity areas Direction Needed:  Pursue Program 1  Scale / how many homes  Income eligible range  Preferred participants  Pursue Program 2  Pursue Program 3  Affordable housing strategy / plan  Program 3  Identify additional neighborhood character programs Council directed staff to keep researching grants and nonprofit partnerships, continue to look at affordable housing holistically, potentially look at current programs and combining efforts, and engage the private sector in workforce housing availability. 7.2. Presentation, discussion, and possible action on a report on electrical transformer costs. Timothy Crabb, Director of Electric, stated that this item was requested by Council as a general presentation for informational purposes to the public regarding changes being made to cost allocations to developers for electric material costs due to the scarcity of metals and inflation of costs. This presentation was previously made to the developers and builders in the City on April 7, 2022. The Current Material Situation  The cost of poles has risen 10% since the last bid.  The new cost of transformers is 2.5 to 4 times higher than 2 years ago. Delivery time is up to 92 weeks.  Vendors will not hold firm prices on material.  Utilities are “trading materials” to try to keep up with serving customers.  Austin Energy, Georgetown, PEC, GVEC, Denton, Seguin, CPS, and others are charging developers 100% of the cost for projects up-front. CSU’s Direction  As of April 7th, we began charging the Difference in Cost for transformers required for a project up-front before work can begin.  These costs will be updated on our next transformer bid. They can go up or down with the market.  Projects already on the schedule for construction were not charged.  This may not be the only change CSU will have to make to cope with the fluctuations in the market and the excessive inflation that is affecting everyone. 7.3. Presentation, discussion, and possible action regarding a report on economic indicators for the City of College Station. Natalie Ruiz, Economic Development Director, state that this report was requested by Council at the April 28, 2022, Council Meeting. Staff presented information on the economic performance of College Station and discuss how those measures influence key department goals and strategies. Historical Population Growth 2020 Census: 120,511 (up 78% since 2000) Current projections: over 162,000 by 2030 2021 Snapshot Construction Value - $379.5 M CCM052622 Minutes Page 5 New Single-Family Residential - 693 Units New Multi-Family Residential - 657 Units New Commercial Buildings – 32 The FY22 Capital Projects Budget was $46.8 million, which includes projects like: Lick Creek Wastewater Treatment Plan Expansion, Spring Creek Substation upgrades, Greens Prairie Water Tower rehab, and Rock Prairie Elevated Water Tower. Sales Tax  FY22 Budget projects sales tax revenues of $33 million, which account for 36% of General Fund revenues  First quarter of FY22 (Oct-Dec 2021): $9,545,415 vs. $7,977,204 over same period in FY21 and $7,871,248 over same period in FY20 (pre-pandemic); increase of 20% from FY21 and 21% from FY20; finished calendar year 2021 up 17.26% from 2020 Hotel Occupancy Tax (HOT)  First quarter of FY22 (Oct-Dec 2021): $1,838,307 vs. $742,573 over same period in FY21 and $1,768,593 over same period in FY20 (pre-pandemic); increase of 148% from FY21 and 4% from FY20 8. CONSENT ITEMS Presentation, discussion, and possible action on consent items which consist of ministerial, or "housekeeping" items as allowed by law : A Councilmember may request additional information at this time. Any Councilmember may remove an item from the Consent Agenda for a separate vote. No consent items pulled for discussion. 8.1. Presentation, possible action, and discussion of minutes for:  April 28, 2022 Council Meeting  May 6, 2022 Special Meeting  May 18, 2022 Special Meeting 8.2. Presentation, discussion, and possible action on an Interlocal Agreement with Texas A&M University providing animal control services to the university. 8.3. Presentation, discussion, and possible action regarding the approval of an annual purchase agreement for Topsoil, Sand, Concrete Rip Rap bid to BPI Materials, LLC. in an amount not to exceed $162,212.50 to provide materials for city use. 8.4. Presentation, discussion, and possible action on the first reading of a franchise agreement ordinance with BCS Curb Appeal Maintenance, LLC for the collection of recyclables from commercial businesses and multi-family locations. 8.5. Presentation, discussion, and possible action regarding Change Order 1 deducting the amount of $363,150 from the Professional Services contract with Quiddity Engineering, LLC for the Victoria Rehabilitation project. 8.6. Presentation, discussion, and possible action regarding a professional services contract with Quiddity Engineering, LLC in the amount of $182,900 for adding roundabouts and sidewalks on Victoria Avenue. CCM052622 Minutes Page 6 8.7. Presentation, discussion, and possible action regarding a Change Order to a Community Development Block Grant Funding Agreement with Bryan-College Station Habitat for Humanity in the amount of $200,000 for the development at 14015 Renee Lane, the extension of the contract term, and a change to the Statement of Work reducing the number of houses to be developed. 8.8. Presentation, discussion, and possible action to approve the provision of services by Global Payments Direct, Inc. (“Global”) for Credit Card Payment Processing Services by approving Amendment No. 4 which renews the agreement and formally downward adjusts the annual estimated expenditure to $250,000. 8.9. Presentation, discussion, and possible action on approving an annual contract for the on - site security operations for City-sponsored events and security detail for Northgate, through the General Services Administration (GSA) Cooperative. The estimated annual expenditure is $160,000. 8.10. Presentation, discussion, and possible action on renewing a subscription agreement with Gartner, Inc. for $149,378. 8.11. Presentation, discussion, and possible action regarding a contract in the amount of $206,193 with Quality Works Construction, Inc. for Lincoln Center Park Improvements that includes the replacement of playground equipment. 8.12. Presentation, discussion, and possible action regarding an animal sheltering services agreement with the Aggieland Humane Society. 8.13. Presentation, discussion, and possible action regarding approval of Change Order 1 for the City’s annual price agreement with Techline Inc., for electric materials in inventory for the amount of $280,934.00 for an increase not to exceed total amount of $1,584,623.25. The original annual price agreement was for a not-to-exceed total amount of $1,303,689.25. 8.14. Presentation, discussion, and possible action regarding a design contract with Binkley and Barfield, Inc in the amount of $641,661 for design and construction phase service for the rehabilitation of Krenek Tap Road and Resolution No. 05-26-22-8.14 Declaring Intention to Reimburse Certain Expenditures with Proceeds from Debt. 8.15. Presentation, discussion, and possible action regarding Change Order 1 to a construction services contract with Weisinger, INC. in the amount of $190,000. 8.16. Presentation, discussion, and possible action for the purchase of two well motors for the rehabilitation of Waterwells 1 & 2 project through the Aggiebuy cooperative with Evans Enterprises, Inc. in the amount of $141,213.30. 8.17. Presentation, discussion, and possible action on rejecting all bid responses and canceling the bid to purchase fiber optic cable. Consent Item No. 8.7 was pulled and moved to the June 9, 2022 agenda. CCM052622 Minutes Page 7 MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items except for 8.7. The motion carried unanimously. 9. REGULAR ITEMS 9.1. Public Hearing, presentation, discussion, and possible action regarding a substantial amendment to the 2021 Annual Action Plan to include the City of College Station HOME Investment Partnerships Program - American Rescue Plan Allocation Plan funds in the amount of $1,740,263 to provide homelessness assistance and supportive services. Raney Whitwell, Community Services, stated that this item is a proposal to complete a substantial amendment to the 2021-2022 Annual Action Plan. The substantial amendment will enable the City to receive and administer $1,740,263 in HOME Investment Partnerships Program - American Rescue Plan funds (HOME-ARP) from the U. S. Department of Housing and Urban Development (HUD). HOME-ARP requires the adoption of the City of College Station HOME-ARP Allocation Plan (Plan) to provide homelessness assistance and supportive services. Funds must be used to primarily benefit individuals and families in the following specified qualifying populations:  Homeless  At risk of becoming homeless  Fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or human trafficking  Veterans and families that include a veteran that meet one of the preceding criteria. Mrs. Whitwell presented a summary of the requirements of HOME-ARP and the proposed Plan, which includes 1) an outline of the completed consultation and public participation process, 2) a needs assessment of qualifying populations and gaps in local housing and social service systems, and 3) planned uses of HOME-ARP funds. At a future meeting, Council will consider approval of a resolution adopting the substantial amendment and HOMEARP Allocation plan at a future meeting. Following approval by City Council and HUD, a Request for Proposal process will be utilized to determine a subgrantee(s) to carry out a program to provide the services identified in the Plan. At approximately 8:30 p.m., Mayor Mooney opened the Public Hearing. Robert Rose, Bryan, stated he liked the idea of central transportation hub. There being no comments, the Public Hearing was closed at 8:31 p.m. Staff will bring back this item for approval after holding public meetings for citizen comments. 9.2. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2022-4355 amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning Districts,” Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned Development District with a base zoning of MF Multi-Family for approximately 8.91 acres located at 1898 Arnold Road. Robin Macias, Planning and Development, stated that this request is to modify the existing PDD Planned Development District Zoning and concept plan on approximately 8.91 acres. The property CCM052622 Minutes Page 8 was originally zoned PDD Planned Development District with the neighboring property to the east in 2012. The commercial portion of the original PDD has since developed, so this PDD modification request covers the undeveloped residential portion of the property. The applicant is requesting to change the base zoning from R-6 High Density Multi-Family to MF Multi-Family and update the general layout of the Concept Plan with modifications to the maximum height, parking space requirement, and cross access as set forth in the Concept Plan. These modifications will not change the land uses currently allowed on the property but are to provide benefits to the senior community. Section 12-7.3 Off-Street Parking Standards:  Multi-Family  1 bedroom unit: reduced from 1.5 spaces per bedroom to 1.15 spaces per bedroom (no change from original PDD)  2 + bedroom units: now proposed to meet the parking space requirements as set forth in Section 12-7.3 of the UDO Section 12-5.2 Residential Dimensional Standards:  Reduction in the maximum height to 40 feet. The previous Concept Plan stated that the maximum building height would be 50 feet for lot one and 60 feet for lot two. Section 12 – 7.4 Access Management and Circulation  Cross access shall not be required to adjacent development. The Planning and Zoning Commission heard this item at their May 5, 2022 Regular Meeting and voted unanimously to recommend approval. Staff recommends approval. At approximately 8:42 p.m., Mayor Mooney opened the Public Hearing. There being no comments, the Public Hearing was closed at 8:42 p.m. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022- 4355, amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning Districts,” Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned Development District with a base zoning of MF Multi-Family for approximately 8.91 acres located at 1898 Arnold Road. The motion carried unanimously. 9.3. Public Hearing, presentation, discussion, and possible action regarding Ordinance No. 2022-4356 amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning Districts,” Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned Development District with a base zoning of MF Multi-Family for approximately 5 acres located at 404 Harvey Mitchell Parkway South. Jesse Dimeolo, Planning and Development, stated that the property is the southernmost lot out of three lots that share driveway access off Harvey Mitchell Parkway. The two northern lots have been developed for commercial and office related uses, with this lower lot still undeveloped. The subject property is adjacent to the Aggie Field of Honor and was rezoned to a PDD with a base zoning of MF Multi-Family in May 2017. Mr. Dimeolo explained that this rezoning is not proposing any change to the base zoning of MF Multi-Family but is proposing an amended Concept Plan with a different bedroom per unit mix, a different building and amenity layout, and a meritorious modification for CCM052622 Minutes Page 9 parking. The current rezoning request is for three modifications to the previously approved PDD Concept Plan—a modification to the number of units, a modification to the building layout on site, and a meritorious modification to the parking requirement. 1. Modification to the Number of Units The PDD currently states that the maximum building height will be four stories tall, with a maximum of 199 multi-family units and 339 bedrooms. One of the three proposed amendments to the Concept Plan is to change the number of units and the unit mix, but the total number of bedrooms will not change, just the ratio of bedrooms to units. Originally the ratio was 2.4 bedrooms per unit, but the proposed PDD will be 1.7 bedrooms per unit. 2. Building Layout The second proposed amendment to the Concept Plan is related to the layout of development on the site. Concerns on the original PDD rezoning included noise from the pool amenity area next to the cemetery and apartment buildings blocking the view of Kyle Field from the cemetery. The applicant has addressed both concerns. Regarding noise coming from the pool amenity area, this will be located interior to the site and surrounded by the apartment building itself. The building will open towards Harvey Mitchell, not the cemetery. The second concern about sight angles to Kyle Field has been addressed by a clear zone easement established with the original plat in the southern portion of the property. This easement does not allow any structures to be built there. 3. Meritorious Modification – Parking This proposed amendment to the Concept Plan is a meritorious modification to the parking requirements for multifamily. UDO requirements for multi-family dwelling units are typically 1.5 spaces per bedroom for one-bedroom apartments and 1 space per bedroom for 2+ bedroom units. The proposal is for one parking space per bedroom regardless of the unit size with additional parking provided for staff. The Planning and Zoning Commission heard this item at their May 5, 2022 Regular Meeting and voted 6-1 to recommend approval. Staff recommends approval. At approximately 8:59 p.m., Mayor Mooney opened the Public Hearing. Robert Rose, Bryan, stated he lives in Traditions behind this development and concern with traffic access on this site. There being no comments, the Public Hearing was closed at 9:08 p.m. MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022-4356, amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning Districts,” Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College Station, Texas by changing the zoning district boundary from PDD Planned Development District to PDD Planned Development District with a base zoning of MF Multi-Family for approximately 5 acres located at 404 Harvey Mitchell Parkway South. The motion carried unanimously. 9.4. Presentation, discussion, and possible action regarding a Semi -Annual Report on System- Wide Impact Fees for Water, Wastewater, and Roadway. CCM052622 Minutes Page 10 Carol Cotter, Planning and Development, stated that this report documents the period of October 1, 2021, through March 31, 2022. There have been no major changes in the water, wastewater, or roadway impact fee programs during this reporting period. This report includes a summary of the utility and roadway impact fees collected, transferred, and available for capital improvement projects. It also lists ongoing capital improvement projects partially funded by impact fee revenues. The Planning and Zoning Commission serves as the Impact Fee Advisory Committee (IFAC) per the City of College Station Code of Ordinances Chapter 107, Impact Fees. In addition, ad hoc members were also appointed for the update process. The Impact Fee Advisory Committee (IFAC) heard this item at their meeting on May 19, 2022 and recommended forwarding the report to the City Council for their consideration. As part of their discussion, the IFAC expressed general concern about the low collection rate, which may result in the inability to collect adequate funds to complete the needed capital projects. Staff recommends that City Council acknowledge and accept the Semi-Annual Report. MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Semi-Annual Report on System-Wide Impact Fees for Water, Wastewater, and Roadway. The motion carried unanimously. 10. Council Calendar Council reviewed the calendar. 11. Items of Community Interest: The Council may receive reports from a Council Member or City Staff about items of community interest for which notice has not been given, including: expressions of thanks, congratulations or condolence; information regarding holiday schedules; honorary or salutary recognitions of a public official, public employee, or other citizen; reminders of upcoming events organized or sponsored by the City of College Station; information about a social, ceremonial or community event organized or sponsored by an entity other than the City of College Station that is scheduled to be attended by a Council Member, another city official or staff of the City of College Station; and announcements involving an imminent threat to the public health and safety of people in the City of College Station that has arisen after the posting of the agenda. Councilmember Cunha reported on the Cycle with Council event. Councilmember Nichols made note of the Community Open House Meeting for 2022 Bond on May 31, 2022 at Larry J. Ringer Library. 12. Council Reports on Committees, Boards, and Commission: A Council Member may make a report regarding meetings of City Council boards and commissions or meetings of boards and committees on which a Council Member serves as a representative that have met since the last council meeting. (Committees listed in Coversheet) Nothing to report on. 13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda Items: A Council Member may make a request to City Council to place an item for which no CCM052622 Minutes Page 11 notice has been given on a future agenda or may inquire about the status of an item on the standing list of council generated future agenda items. A Council Member’s or City Staff’s response to the request or inquiry will be limited to a statement of specific factual information related to the request or inquiry or the recitation of existing policy in response to the request or inquiry. Any deliberation of or decision about the subject of a request will be limited to a proposal to place the subject on the agenda for a subsequent meeting. Councilmember Harvell requested a discussion on proposed sites for Fire Station Eight. Mayor Mooney requested a discussion exploring ways to help programs such as Unlimited Potential. Councilmember Maloney requested a future agenda item on creating a sub-committee regarding city branding. 14. Adjournment. There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 9:33 p.m. on Thursday, May 26, 2022. ________________________ Karl Mooney, Mayor ATTEST: ___________________________ Tanya Smith, City Secretary