HomeMy WebLinkAbout05/26/2022 - Regular Minutes - City CouncilCCM052622 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
MAY 26, 2022
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
Elizabeth Cunha
John Nichols
Dennis Maloney
City Staff:
Jeff Capps, Deputy City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Adam Falco, Senior Assistant City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the meeting of the College Station City Council was called to order by Mayor
Mooney via In-Person and Teleconference at 4:00 p.m. on Thursday, April 26, 2022, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, §551.072-
Real Estate, §551.074-Personnel, and §551.086-Competitive Matters, the College Station City
Council convened into Executive Session at 4:01 p.m. on May 26, 2022, to continue discussing
matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County,
Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
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City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas; and
B. Consultation with attorney to receive legal advice; to wit:
Legal advice regarding open meetings requirements, council members’ role related to council
appointed committees, and other issues related to council members’ role.
C. Deliberation on the purchase, exchange, lease, or value of real property; to wit:
Real estate negotiations for property generally located at the intersection of State Highway 6
and Venture Drive in the College Station Business Center.
D. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
City Attorney
City Secretary
Council Self-Evaluation
E. Deliberation on a competitive matter as that term is defined in Gov’t Code Section 552.133; to
wit:
Power Supply.
3. Reconvene from Executive Session and take action, if any.
Executive Session recessed at 6:03 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. Presentation – Proclamations, Awards, and Recognitions.
5.1. Presentation to recognize three students from College Station that received a College
Station Arts Scholarship.
Mayor Mooney presented a proclamation and certificates to honor the three students from College
Station that received a College Station Arts Scholarship.
Ellie Hague from A&M Consolidated with the $3,000 Arts Council Scholarship Award.
Penelope Morris from College Station High School with the $5,000 Netta Jackson Simek
Emerging Scholarship Award.
Mary Creel from College Station High School with the $5,000 James Young Bradfield Fine
Arts Scholarship Award.
6. Hear Visitors Comments
Jacque Flagg, College Station, came before Council as the president of the non-profit Unlimited
Potential to provide information on potential housing for youth that are in foster care. She stated that
a facility purchased at 1115 Anderson to provide housing for the youth is proving costly to renovate
but the organization is attempting to partner with the community for resources and funding.
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Jean-Louis Briaud, College Station, came before Council to request a covered tennis facility be built
in Bee Creek Park behind the current uncovered courts.
Jonathan Coopersmith, College Station, came before Council regarding bicycle friendly
infrastructure and asked Council to think more long term when planning these improvements.
Brandon Carlson, College Station, came before Council regarding local tennis courts and his
experience with Parks and Recreation programs. He provided information on the nationwide increase
in tennis players and a study he conducted at a local tennis court on its usage.
7. WORKSHOP ITEMS
7.1. Presentation, discussion, and possible action on demonstration programs to promote
neighborhood revitalization.
Alyssa Halle-Schramm, Planning and Development, explained that this item stems from the City
Council workshop item presented on May 27, 2021 regarding neighborhood integrity. The Council
asked for a future agenda item regarding options to stimulate revitalization and owner occupancy in
residential areas. For this workshop, staff presented options for the City Council to consider and
provide direction. Staff proposed a program centered on the purchase and rehabilitation of single-
family homes in the Southwood Valley neighborhood for sale to income eligible homebuyers with
gross annual household incomes at or below 120% of AMI. Down Payment Assistance in the form
of a 0% interest deferred shared equity loan and other financing mechanisms could also assist with
eligible purchases. This program could be stand-alone or paired with other programs. Another option
includes an infill development program with similar eligibility and financing mechanisms in
neighborhoods with infill potential. Southwood Valley would not be the focus area of this second
program, as its infill potential is limited. Additionally, neighborhood integrity initiatives could be
concentrated in areas close to other revitalization programs. This could involve multiple City
Departments including Code Enforcement and Neighborhood Services, as well as nonprofit and
volunteer groups to develop and implement initiatives like the McCullough Neighborhood Integrity
Day.
David Brower, Community Development Analyst, presented the program options.
Program Need:
Home prices have increased 53% since 2012 / Income has increased 24%
Average sales price for single family home in 2021 - $375,995 ($306,500 median)
Average sales price for new single-family home in 2021 - $384,540 ($342,070 median)
Average sales price for non-new single-family home in 2021 - $334,540 ($292,000 median)
First 3 months of 2022 average - $365,540 ($325,000 median) 65% of sales above asking
price.
30-year mortgage rates increased in 2022 from 3.45% to 5.48%
Family of 4 making $68,812 annually (100% of AMI) could purchase a $234,700 home
(Conventional loan with 5% down, 5.4% interest rate – 32% of monthly income going to PITI
payment)
Families with incomes below 100% of AMI are not being served by the College Station
housing market
Summary, Next Steps & Direction Summary & Next Steps:
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Program 1 Purchase & Rehabilitate
Southwood Valley demonstration area
Cost per Unit: $300,000
Income eligible: 80-120% AMI
Possible participant preferences
Program 2
Further refine infill opportunity areas
Direction Needed:
Pursue Program 1
Scale / how many homes
Income eligible range
Preferred participants
Pursue Program 2
Pursue Program 3
Affordable housing strategy / plan
Program 3
Identify additional neighborhood character programs
Council directed staff to keep researching grants and nonprofit partnerships, continue to look at
affordable housing holistically, potentially look at current programs and combining efforts, and
engage the private sector in workforce housing availability.
7.2. Presentation, discussion, and possible action on a report on electrical transformer costs.
Timothy Crabb, Director of Electric, stated that this item was requested by Council as a general
presentation for informational purposes to the public regarding changes being made to cost
allocations to developers for electric material costs due to the scarcity of metals and inflation of costs.
This presentation was previously made to the developers and builders in the City on April 7, 2022.
The Current Material Situation
The cost of poles has risen 10% since the last bid.
The new cost of transformers is 2.5 to 4 times higher than 2 years ago. Delivery time is up to
92 weeks.
Vendors will not hold firm prices on material.
Utilities are “trading materials” to try to keep up with serving customers.
Austin Energy, Georgetown, PEC, GVEC, Denton, Seguin, CPS, and others are charging
developers 100% of the cost for projects up-front.
CSU’s Direction
As of April 7th, we began charging the Difference in Cost for transformers required for a
project up-front before work can begin.
These costs will be updated on our next transformer bid. They can go up or down with the
market.
Projects already on the schedule for construction were not charged.
This may not be the only change CSU will have to make to cope with the fluctuations in the
market and the excessive inflation that is affecting everyone.
7.3. Presentation, discussion, and possible action regarding a report on economic indicators for
the City of College Station.
Natalie Ruiz, Economic Development Director, state that this report was requested by Council at the
April 28, 2022, Council Meeting. Staff presented information on the economic performance of
College Station and discuss how those measures influence key department goals and strategies.
Historical Population Growth
2020 Census: 120,511 (up 78% since 2000)
Current projections: over 162,000 by 2030
2021 Snapshot
Construction Value - $379.5 M
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New Single-Family Residential - 693 Units New Multi-Family Residential - 657 Units
New Commercial Buildings – 32
The FY22 Capital Projects Budget was $46.8 million, which includes projects like: Lick Creek
Wastewater Treatment Plan Expansion, Spring Creek Substation upgrades, Greens Prairie Water
Tower rehab, and Rock Prairie Elevated Water Tower.
Sales Tax
FY22 Budget projects sales tax revenues of $33 million, which account for 36% of General
Fund revenues
First quarter of FY22 (Oct-Dec 2021): $9,545,415 vs. $7,977,204 over same period in FY21
and $7,871,248 over same period in FY20 (pre-pandemic); increase of 20% from FY21 and
21% from FY20; finished calendar year 2021 up 17.26% from 2020
Hotel Occupancy Tax (HOT)
First quarter of FY22 (Oct-Dec 2021): $1,838,307 vs. $742,573 over same period in FY21
and $1,768,593 over same period in FY20 (pre-pandemic); increase of 148% from FY21 and
4% from FY20
8. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law : A Councilmember may request additional
information at this time. Any Councilmember may remove an item from the Consent Agenda
for a separate vote.
No consent items pulled for discussion.
8.1. Presentation, possible action, and discussion of minutes for:
April 28, 2022 Council Meeting
May 6, 2022 Special Meeting
May 18, 2022 Special Meeting
8.2. Presentation, discussion, and possible action on an Interlocal Agreement with Texas A&M
University providing animal control services to the university.
8.3. Presentation, discussion, and possible action regarding the approval of an annual purchase
agreement for Topsoil, Sand, Concrete Rip Rap bid to BPI Materials, LLC. in an amount not
to exceed $162,212.50 to provide materials for city use.
8.4. Presentation, discussion, and possible action on the first reading of a franchise agreement
ordinance with BCS Curb Appeal Maintenance, LLC for the collection of recyclables from
commercial businesses and multi-family locations.
8.5. Presentation, discussion, and possible action regarding Change Order 1 deducting the
amount of $363,150 from the Professional Services contract with Quiddity Engineering, LLC
for the Victoria Rehabilitation project.
8.6. Presentation, discussion, and possible action regarding a professional services contract with
Quiddity Engineering, LLC in the amount of $182,900 for adding roundabouts and sidewalks
on Victoria Avenue.
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8.7. Presentation, discussion, and possible action regarding a Change Order to a Community
Development Block Grant Funding Agreement with Bryan-College Station Habitat for
Humanity in the amount of $200,000 for the development at 14015 Renee Lane, the extension
of the contract term, and a change to the Statement of Work reducing the number of houses to
be developed.
8.8. Presentation, discussion, and possible action to approve the provision of services by Global
Payments Direct, Inc. (“Global”) for Credit Card Payment Processing Services by approving
Amendment No. 4 which renews the agreement and formally downward adjusts the annual
estimated expenditure to $250,000.
8.9. Presentation, discussion, and possible action on approving an annual contract for the on -
site security operations for City-sponsored events and security detail for Northgate, through
the General Services Administration (GSA) Cooperative. The estimated annual expenditure is
$160,000.
8.10. Presentation, discussion, and possible action on renewing a subscription agreement with
Gartner, Inc. for $149,378.
8.11. Presentation, discussion, and possible action regarding a contract in the amount of
$206,193 with Quality Works Construction, Inc. for Lincoln Center Park Improvements that
includes the replacement of playground equipment.
8.12. Presentation, discussion, and possible action regarding an animal sheltering services
agreement with the Aggieland Humane Society.
8.13. Presentation, discussion, and possible action regarding approval of Change Order 1 for
the City’s annual price agreement with Techline Inc., for electric materials in inventory for the
amount of $280,934.00 for an increase not to exceed total amount of $1,584,623.25. The original
annual price agreement was for a not-to-exceed total amount of $1,303,689.25.
8.14. Presentation, discussion, and possible action regarding a design contract with Binkley and
Barfield, Inc in the amount of $641,661 for design and construction phase service for the
rehabilitation of Krenek Tap Road and Resolution No. 05-26-22-8.14 Declaring Intention to
Reimburse Certain Expenditures with Proceeds from Debt.
8.15. Presentation, discussion, and possible action regarding Change Order 1 to a construction
services contract with Weisinger, INC. in the amount of $190,000.
8.16. Presentation, discussion, and possible action for the purchase of two well motors for the
rehabilitation of Waterwells 1 & 2 project through the Aggiebuy cooperative with Evans
Enterprises, Inc. in the amount of $141,213.30.
8.17. Presentation, discussion, and possible action on rejecting all bid responses and canceling
the bid to purchase fiber optic cable.
Consent Item No. 8.7 was pulled and moved to the June 9, 2022 agenda.
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MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items
except for 8.7. The motion carried unanimously.
9. REGULAR ITEMS
9.1. Public Hearing, presentation, discussion, and possible action regarding a substantial
amendment to the 2021 Annual Action Plan to include the City of College Station HOME
Investment Partnerships Program - American Rescue Plan Allocation Plan funds in the amount
of $1,740,263 to provide homelessness assistance and supportive services.
Raney Whitwell, Community Services, stated that this item is a proposal to complete a substantial
amendment to the 2021-2022 Annual Action Plan. The substantial amendment will enable the City
to receive and administer $1,740,263 in HOME Investment Partnerships Program - American Rescue
Plan funds (HOME-ARP) from the U. S. Department of Housing and Urban Development (HUD).
HOME-ARP requires the adoption of the City of College Station HOME-ARP Allocation Plan (Plan)
to provide homelessness assistance and supportive services. Funds must be used to primarily benefit
individuals and families in the following specified qualifying populations:
Homeless
At risk of becoming homeless
Fleeing or attempting to flee domestic violence, dating violence, sexual assault, stalking, or
human trafficking
Veterans and families that include a veteran that meet one of the preceding criteria.
Mrs. Whitwell presented a summary of the requirements of HOME-ARP and the proposed Plan,
which includes 1) an outline of the completed consultation and public participation process, 2) a
needs assessment of qualifying populations and gaps in local housing and social service systems, and
3) planned uses of HOME-ARP funds. At a future meeting, Council will consider approval of a
resolution adopting the substantial amendment and HOMEARP Allocation plan at a future meeting.
Following approval by City Council and HUD, a Request for Proposal process will be utilized to
determine a subgrantee(s) to carry out a program to provide the services identified in the Plan.
At approximately 8:30 p.m., Mayor Mooney opened the Public Hearing.
Robert Rose, Bryan, stated he liked the idea of central transportation hub.
There being no comments, the Public Hearing was closed at 8:31 p.m.
Staff will bring back this item for approval after holding public meetings for citizen comments.
9.2. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2022-4355 amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning
Districts,” Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College
Station, Texas by changing the zoning district boundary from PDD Planned Development
District to PDD Planned Development District with a base zoning of MF Multi-Family for
approximately 8.91 acres located at 1898 Arnold Road.
Robin Macias, Planning and Development, stated that this request is to modify the existing PDD
Planned Development District Zoning and concept plan on approximately 8.91 acres. The property
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was originally zoned PDD Planned Development District with the neighboring property to the east
in 2012. The commercial portion of the original PDD has since developed, so this PDD modification
request covers the undeveloped residential portion of the property. The applicant is requesting to
change the base zoning from R-6 High Density Multi-Family to MF Multi-Family and update the
general layout of the Concept Plan with modifications to the maximum height, parking space
requirement, and cross access as set forth in the Concept Plan. These modifications will not change
the land uses currently allowed on the property but are to provide benefits to the senior community.
Section 12-7.3 Off-Street Parking Standards:
Multi-Family
1 bedroom unit: reduced from 1.5 spaces per bedroom to 1.15 spaces per bedroom (no change
from original PDD)
2 + bedroom units: now proposed to meet the parking space requirements as set forth in
Section 12-7.3 of the UDO
Section 12-5.2 Residential Dimensional Standards:
Reduction in the maximum height to 40 feet. The previous Concept Plan stated that the
maximum building height would be 50 feet for lot one and 60 feet for lot two.
Section 12 – 7.4 Access Management and Circulation
Cross access shall not be required to adjacent development.
The Planning and Zoning Commission heard this item at their May 5, 2022 Regular Meeting and
voted unanimously to recommend approval. Staff recommends approval.
At approximately 8:42 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 8:42 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Nichols, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022-
4355, amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning Districts,”
Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College Station, Texas
by changing the zoning district boundary from PDD Planned Development District to PDD Planned
Development District with a base zoning of MF Multi-Family for approximately 8.91 acres located
at 1898 Arnold Road. The motion carried unanimously.
9.3. Public Hearing, presentation, discussion, and possible action regarding Ordinance No.
2022-4356 amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning
Districts,” Section 4.2 “Official Zoning Map”, of the Code of Ordinances of the City of College
Station, Texas by changing the zoning district boundary from PDD Planned Development
District to PDD Planned Development District with a base zoning of MF Multi-Family for
approximately 5 acres located at 404 Harvey Mitchell Parkway South.
Jesse Dimeolo, Planning and Development, stated that the property is the southernmost lot out of
three lots that share driveway access off Harvey Mitchell Parkway. The two northern lots have been
developed for commercial and office related uses, with this lower lot still undeveloped. The subject
property is adjacent to the Aggie Field of Honor and was rezoned to a PDD with a base zoning of MF
Multi-Family in May 2017. Mr. Dimeolo explained that this rezoning is not proposing any change to
the base zoning of MF Multi-Family but is proposing an amended Concept Plan with a different
bedroom per unit mix, a different building and amenity layout, and a meritorious modification for
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parking.
The current rezoning request is for three modifications to the previously approved PDD Concept
Plan—a modification to the number of units, a modification to the building layout on site, and a
meritorious modification to the parking requirement.
1. Modification to the Number of Units
The PDD currently states that the maximum building height will be four stories tall, with a
maximum of 199 multi-family units and 339 bedrooms. One of the three proposed amendments to
the Concept Plan is to change the number of units and the unit mix, but the total number of
bedrooms will not change, just the ratio of bedrooms to units. Originally the ratio was 2.4 bedrooms
per unit, but the proposed PDD will be 1.7 bedrooms per unit.
2. Building Layout
The second proposed amendment to the Concept Plan is related to the layout of development on
the site. Concerns on the original PDD rezoning included noise from the pool amenity area next to
the cemetery and apartment buildings blocking the view of Kyle Field from the cemetery. The
applicant has addressed both concerns. Regarding noise coming from the pool amenity area, this
will be located interior to the site and surrounded by the apartment building itself. The building will
open towards Harvey Mitchell, not the cemetery. The second concern about sight angles to Kyle
Field has been addressed by a clear zone easement established with the original plat in the southern
portion of the property. This easement does not allow any structures to be built there.
3. Meritorious Modification – Parking
This proposed amendment to the Concept Plan is a meritorious modification to the parking
requirements for multifamily. UDO requirements for multi-family dwelling units are typically 1.5
spaces per bedroom for one-bedroom apartments and 1 space per bedroom for 2+ bedroom units.
The proposal is for one parking space per bedroom regardless of the unit size with additional
parking provided for staff.
The Planning and Zoning Commission heard this item at their May 5, 2022 Regular Meeting and
voted 6-1 to recommend approval. Staff recommends approval.
At approximately 8:59 p.m., Mayor Mooney opened the Public Hearing.
Robert Rose, Bryan, stated he lives in Traditions behind this development and concern with traffic
access on this site.
There being no comments, the Public Hearing was closed at 9:08 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember Brick,
the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022-4356,
amending Appendix A, “Unified Development Ordinance, “Article 4, "Zoning Districts,” Section 4.2
“Official Zoning Map”, of the Code of Ordinances of the City of College Station, Texas by changing
the zoning district boundary from PDD Planned Development District to PDD Planned Development
District with a base zoning of MF Multi-Family for approximately 5 acres located at 404 Harvey
Mitchell Parkway South. The motion carried unanimously.
9.4. Presentation, discussion, and possible action regarding a Semi -Annual Report on System-
Wide Impact Fees for Water, Wastewater, and Roadway.
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Carol Cotter, Planning and Development, stated that this report documents the period of October 1,
2021, through March 31, 2022. There have been no major changes in the water, wastewater, or
roadway impact fee programs during this reporting period. This report includes a summary of the
utility and roadway impact fees collected, transferred, and available for capital improvement projects.
It also lists ongoing capital improvement projects partially funded by impact fee revenues. The
Planning and Zoning Commission serves as the Impact Fee Advisory Committee (IFAC) per the City
of College Station Code of Ordinances Chapter 107, Impact Fees. In addition, ad hoc members were
also appointed for the update process.
The Impact Fee Advisory Committee (IFAC) heard this item at their meeting on May 19, 2022 and
recommended forwarding the report to the City Council for their consideration. As part of their
discussion, the IFAC expressed general concern about the low collection rate, which may result in
the inability to collect adequate funds to complete the needed capital projects. Staff recommends that
City Council acknowledge and accept the Semi-Annual Report.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Semi-Annual
Report on System-Wide Impact Fees for Water, Wastewater, and Roadway. The motion carried
unanimously.
10. Council Calendar
Council reviewed the calendar.
11. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday
schedules; honorary or salutary recognitions of a public official, public employee, or other
citizen; reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmember Cunha reported on the Cycle with Council event.
Councilmember Nichols made note of the Community Open House Meeting for 2022 Bond on May
31, 2022 at Larry J. Ringer Library.
12. Council Reports on Committees, Boards, and Commission: A Council Member may make
a report regarding meetings of City Council boards and commissions or meetings of boards
and committees on which a Council Member serves as a representative that have met since the
last council meeting. (Committees listed in Coversheet)
Nothing to report on.
13. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
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notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request
or inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
Councilmember Harvell requested a discussion on proposed sites for Fire Station Eight.
Mayor Mooney requested a discussion exploring ways to help programs such as Unlimited Potential.
Councilmember Maloney requested a future agenda item on creating a sub-committee regarding city
branding.
14. Adjournment.
There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 9:33
p.m. on Thursday, May 26, 2022.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary