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HomeMy WebLinkAbout11/18/2014 - Regular Agenda Packet - Parks Board (2)CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY NOVEMBER 18, 2014 REGULAR MEETING - 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting October 14, 2014. 5. Update on upcoming events such as Christmas at the Creek, Bryan -College Station Christmas Parade, Jingle Bell Fun Run and the B/CS Marathon from Gerry Logan. 6. Discussion on our current and future teen programs. 7. Report, possible action, and discussion concerning the current Capital Improvements Program: ➢ Park Projects Summary ➢ In Process Park Projects ➢ Completed Park Projects ➢ Park Zone Balances ➢ Dedications of Less than Five Acres ➢ Lakeridge Townhomes Phase 3-R (Neighborhood Zone 7, Community Zone B): this multi -family site plan revises what was previously approved for this phase. The original Phase 3 site plan had 115 units, which has been revised to propose 93 multi -family units. There are 30 units already under construction. The site plan is near approval and parkland fees will be paid prior to issuance of building permit. D. The Barracks II Subdivision (Neighborhood Zone 15, Community Zone B): this preliminary plan expands the proposed development by adding a 29-acre tract to create 64 additional townhouse lots and 3 multi -family tracts near Deacon Drive West and Holleman Drive South. The Parks & Recreation Advisory Board recommended to accept 2.33 acres (1.96-acre and 0.37-acre tracts) of neighborhood park land dedication at their September 9, 2014 meeting. The applicant has indicated that they plan to construct neighborhood park improvements to get credit for neighborhood parkland fees. The proposed Preliminary Plan is scheduled for consideration at the November 6th Planning & Zoning Commission meeting. Land dedication will take place with a future final plat and payment of Community Park fees will occur with the final plat for the proposed townhouse final plats and with building permit for the proposed multi -family tracts. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.00v. 8. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting - December 9 ➢ Upcoming events: o November 18 & 20- RPTS 320 Event Management Presentation 4-5:15 PM. o Christmas at the Creek- December 5 and 6 o Bryan College Station Parade and Jingle Bell Fun Run- December 7 o B/CS Marathon- December 14 o 20+ Years Employee Service Awards with City Council- December 18 9. Adjourn. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the 11 th day of November, 2014. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit. See Agenda. Posted this the day of , 2014, at p.m. City of College Station, Texas BY. Sherry Mashbum, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.00v. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this day of 2014. CITY OF COLLEGE STATION, TEXAS BY. - STATE OF TEXAS ) COUNTY OF BRAZOS ) Subscribed and sworn to before me on this the day of 2014. Notary Public — Brazos County, Texas My commission expires: (*hr" - PARKS AND RECREATION ADVISORY BOARD AGENDA CITY OF COLLEGE STATION TUESDAY OCTOBER 14, 2014 REGULAR MEETING MINUTES — 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 Staff Present: David Schmitz, Director; Heather Lupoli, Board Secretary for CYRA y ACC 9 RecrndpO� Board Present: Sherry Ellison, Vice Chair; David Sahm; Gary Erwin; Kirsten `Kris' Walker; Louis Hodges; Marc Chaloupka; Shawn Reynolds Visitors: None 1. Call to order and Roll Call. The meeting was called to order with a quorum present at 7:00 PM. 2. Possible action concerning requests for absences of members. An absent request was sent for the September 9, 2014 meeting for David Sahm after 5 PM. An absence request was received from Debe Shafer for the October 14 meeting and for David Sahm for the September 9 meeting. Marc Chaloupka made a motion to approve the absence requests and Louis Hodges seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Hearing none, this item was closed. 4. Consideration, possible approval, and discussion of minutes from the meeting September 9, 2014. Louis Hodges made a motion to approve the minutes as submitted, and Marc Chaloupka seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Update on 2014 Games of Texas and future Games of Texas events. Presented by David Schmitz. Informational item only, no action was taken. 6. Update on the FY 2015 budget. Presented by David Schmitz. Informational item only, no action was taken. 7. Approval of the Library ILA. Presented by David Schmitz. Informational item only, no action was taken. 8. Report, possible action, and discussion concerning the current Capital Improvements Program: Presented by David Schmitz. Informational item only, no action was taken. ➢ Park Projects Summary ➢ In Process Park Projects ➢ Completed Park Projects ➢ Dedications of Less than Five Acres The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.aov. ➢ Summit CPossina Phase 2A Subdivision (Neighborhood Zone 4, Community Zone C): this final plat creates 46 townhouse lots off Harvey Road and east of Crescente Pointe Subdivision. This project received Master Plan approval in 2007 before Community Park fees were required and dedicated 8.8 acres of neighborhood parkland with Phase 1. As a result, only the Neighborhood Park development fees of $358 per single-family lot (the amount required in 2007) is due for this subdivision. The developer is constructing the public infrastructure before taking the final plat to a future Planning & Zoning Commission meeting. )0- Castleaate II Section 105 (Neighborhood Zone 13, Community Zone A): this final plat creates 40 single-family lots. As the Castegate II subdivision has dedicated neighborhood park land and constructed neighborhood park improvements, only the Community Park fees are due for this plat. The final plat was approved at the September 4"' Planning & Zoning Commission meeting and fees will be paid when the public infrastructure is completed and the plat is ready to be filed. Castimate II Section 200 (Neighborhood Zone 13, Community Zone A): this final plat divides a single-family lot into two lots so one additional lot is created. As the Castlegate II subdivision has dedicated neighborhood park land and constructed neighborhood park improvements, only the Community Park fees are due for the one additional lot. As a minor replat, staff approved the plat and the fees were paid and plat filed for record in September. 9. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting — November 11, 2014 ➢ Upcoming events such as CATC, B/CS Parade, Jingle Bell Fun Run, etc... 10. Adjourn. Gary Erwin made a motion to adjourn the meeting, and Kris Walker seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 7:55 PM. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the 14th day of October, 2014. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2014, at p.m. City of College Station, Texas BY. Sherry Mashburn, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that 1 posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.00v. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on . at , and remained so posted continuously for at least 72 hours proceeding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: by Dated this_ day of 2014. CITY OF COLLEGE STATION, TEXAS BY: _ STATE OF TEXAS ) COUNTY OF BRAZOS ) Subscribed and sworn to before me on this the day of 2014. Notary Public — Brazos County, Texas My commission expires: AFTERSCHOOL FOR TEENS The purpose of the Southwood Community Teen Center is to meet the needs of the local community by providing a quality afterschool program at an affordable price for 6th-8th graders. The Center offers a supervised, engaging experience for teens on weekdays throughout the school year from 3:30-5:45 p.m. The center is a great place to meet up with friends to socialize, and participate in age appropriate activities. We also offer time to work on homework with assistance from staff. Great escape field trips will be scheduled for CSISD early release days. Membership Fees Annual: Resident $30, Non -Resident $60 Daily: Resident $2, Non -Resident $4 Semester Bus Fee: $75 per child; Loads from AMCMS, Cypress Grove & Oakwood Program Registration Walk-in registration will be accepted at the Southwood Community Center during normal business hours. SOUTHWOOD COMMUNITY CENTER TEEN EVENTS Friday Night Events Join us at the Teen Center on the last Friday of each month for extended hours! Transportation will be provided for events not held at Southwood Community Center and dinner will be provided each night. Sign-up at Southwood Community Center on or before the day of the event. Dodgeball Free Fri Jan 30 6-9 p.m. Southwood Community Center Halo Tournament Free Fri Feb 27 6-9 p.m. Southwood Community Center Baking Competition Free Fri Feb 27 6-9 p.m. Southwood Community Center Outdoor Movie Night Free Fri Mar 27 6-9 p.m. Southwood Community Center Halo Tournament Free Fri Apr 24 6-9 p.m. Southwood Community Center Baking Competition Free Fri Apr 24 6-9 p.m. Southwood Community Center Horse Shoe Junction $30 Fri May 29 5-10 p.m. Southwood Community Center CSISD Early Release Field Trips Celebrate CSISD Early Release Days with a field trip. Sign-up at Southwood Community Center on or before the day of the event. Tour of Aggieland Free Wed. Jan 28 1:30-6 p.m. Southwood Community Center Let's load the busses at SWCC and take a ride to Aggieland! Touring will include hidden and well known treasures of Texas A&M. After a tour of campus, let's stop at the Food Trucks for a taste of a day in the life of an Aggie! Fire & Ice Free Wed. Apr 15 1:30-6 p.m. Southwood Community Center A trip to view our local fire -fighting heroes to check out their daily responsibilities. After going through a day in the life of a fire fighter, let's go grab some ice cream! Project Update As of November 11, 2014. 1. Veterans Shop Expansion — Site work mostly due to weather. Still a lot of dirt to be moved. We should start seeing progress on the building within the next week or two. 2. Synthetic Field Drainage — Drainage is complete. Hydro -mulch was completed 11/7/2014 3. Veterans Shelter — Project complete. Contractor still has a little clean and a small punch list to work on but otherwise the shelter looks great. 4. Raintree - Still waiting on the metal roof. Metal roof should be in, in 2-3 weeks. 5. Festival site Outlets — Dailey Electric was the low bidder. Work will start after the first of the year. 6. Festival Site Restrooms — After calling three references (Cities of Bastrop, Giddings, and La Grange), Gaeke Construction was selected as the contractor for this project. Project will still have to go before Council in December. 7. Pebble Creek - This project is now complete. Kids are playing on the retrofitted playgrounds daily. 8. 502 Boyett — All paperwork has been submitted to purchasing. Once the bid packet is put together, purchasing will request bids. 9. Southwood Curb painting and speed bumps — Currently setting up meetings with contractors for quotes. 10. Thomas/ Bee Creek Project - This project is ready to go before Council on November 24th. All paperwork, maps, and cover sheet had been sent. 11. Allison and EPICS —The GIS group was added to our IT system Thursday (11/6/14). Allison has gathered roughly 70% of the Parks assets already. Next step is for the group to start adding historical data and inputting that data into a user friendly format for our crews to reference. 12. Georgie K Fitch — Currently exploring ways to upgrade the existing playground. PARO FY'24 Profeea _ — V1tSWAL AND PJQ9NR1. OPm 1mb STARTfs4TI .END DATE PKs ilhatt Na. FrAFFASIIONED PAMUM Nature Center Dawd/Amv Caortal Projects LRC expansion Amy/David Capital Projects VPAC TurIFields David/Amy Capitol Proiects VPAC shop expansion Duvfd/Amv CoaRal Projects-JaCodv Northgate Park- house removal and asbestos West side land purchase McAuliffe NEW GOIaTRUCIIION OR I RIGUS NAPACT RS1011ATM I?gMMT STATW S3.8M New construction Architect completed design 5305-000 DesignfRenovation Andrew Hawkins working on design $3,785.000 New constmcton Work done to the detention Pond $584.871 Renovation srn Pow.denerse mart Fxragwa_ - - -_- Renovaton/New, S8M constriction Capital Prolects worldna on RFQ /o COISTM111:1" OR FlnU STEPS ,Bid for construction in October Submittals forthcoming Finish detention Pond work move to field drainaae steel and bock work with other trades involved Deson to beaon in November In front working with Mark McAuliffe on purchasing certain Continue negotiations with land owners for purchase of tracts of land llamas Pork (1) swig set and sudbdn0 replaced PK 14O1 Amy/Rusty Dudley Construction $35,200 Replocement Dudley has slaned the connectsubmittals approved Goes belom Counclf In November _ Rabilme Shaker Amy)kusty Quality Construction $25,780 Realocemnent Slab Poured, Structure standA o Waitha on metal root Chonoe Order- shbroles where speed , INIIIINIILAN 811FDO A/ NEW OON6FAUCTI NOlt ART DATE ENO D= STAFFIgNNIID PARTIEW BUDOM MINAia RSIOVATM OUNOWSTAILK IiIIIIIIIIIIIES. Cemetery -Jewish section survey/marked Feb-13 Rusty/Amy/David Henry Mayo 56,700 New CIP unfunded workbook submitted _ Cemetery -Jewish section fencing and water source Amy/Rusty $50,000 New CIP unfunded workbook submitted _ WPCTIF WPC Festival Site prefabricated restroom building PKWPI401 Amv Corworth/ Gaeke Construction $242,8" New A —um cOinraa win Gaeke Prokct to be sent to Council for approval _ INtERNALAND MININAL NEW CONSTRUCTION 00 PARD FY'14 COMPLETED Projects CIP Projects Bee Creek tennis court resurfacing (4) Lemontree basketball court resurfacing (1/2) Thomas Park basketball court resurfacing (2) Thomas Park tennis courts resurfacing (2) Arboretum renovations and bridge Richard Carter Park signs and panels Central Park softball- dugout Central Nark softball -tiled .i concrete ribbon curbing and walks Central Park softball- batting cages Anderson athletic fields -fencing Conference Center Lincoln Center outdoor basketball court resurfacing (3) Sandstone Park backstop Carter Crossing Park Pebble Creek -backstop Brothers Park backstop -END START DATE DATE 9/1/2013 Nov-13 Nov-13 Sep-13 Sep-13 1/29/2013 10/1/2012 28-Oct PK and Acct No. STAFF ASSIGNED Amy/Pete Amy/Pete Amy/Pete Amy/Pete Amy/Pete/Rusty Pete Amy/Pete Amy/Pete Amy/Pete Amy/Pete David Amy/Pete Amy/Pete Pete Amy/Pete Amy/Pete INTERNAL AND BUDGETS NEW d EXTERNAL PARTNERS IMPACT RENOVI Engineer for bridge Capital Projects, CMO, Legal Steve Arden, Developer $5,000 Renovai $5,000 Renovai $5,000 Renovai $5,000 Renovai New $42,000 Constru New $28,000 Renovai $20,000 New $22,000 New $37,293 New $5,000 Renoval $3,600 Renova, $30,000 New Co $6,000 Contrac $2,100 Renova A 160 $299,734.00 B 161 $1,294,619.00 Bee Creek,Brian Bachmann, Hensel(TAMU), W.A. Tarrow C 162 -$223,157.00 Southeast,Central,Thomas, Veterans, Wolf Pen Creek D 163 $13,802.00 Lick Creek pgdfe i� 1 gNA�05 f € �� f a; �€ d 6 Sw:,1 u•"`g $300,000 budgeted to be 1 171 $252,841.00 Northgate Park transferred to NH Park Revovling Fund in FY15. Billy Madeley, Eastgate, Lions, Merry $12,000 for Univ Park 2 172 $5,482.00 Oaks, Oaks, Parkway,Richard Carter, Project to come from University General Fund 3 173 $102,621.00 Cy Miller Carter's Crossing, Crescent Pointe, 4 174 $178,067.00 Raintree, Smith Tract, Summit Crossing, Windwood Brother's Pond, Edelweiss, Georgie K, 5 175 $7,843.00 Fitch, Jack & Dorothy Miller, Longmire, Steeplechase 6 176 $2,492.00 Anderson, Brison, Gabbard, Lemontree, Luther Jones, Southwest 7 177 $242,478.00 John Crompton 8 178 $10,651.00 Emerald Forest, Sandstone, Woodcreek 9 179 $24,342.00 Woodland Hills Castlerock, Creek View, Edelweiss 10 180 $318,797.00 Gartens, Reatta Meadows, Sonoma, Southren Oaks 11 181 -$34,674.00 Pebble Creek 12 182 $25,321.00 Cove of Nuntucket 13 183 $61,291.00 Castlegate, Phillips, Wallace Lake 14 184 $92,171.00 15 185 $692,279.00 Barracks 19 189 $4,312.00 24 194 $17,100.00 As of 10-29-2014 City of College Station Administrative Approval for Required Parkland Dedications of Less than Five Acres 1. Applicant Name: Veronica Morgan, Mitchell & Morgan, LLP Address: 511 Universitv Drive East, Suite 204 Phone: 979-260-6963 E-Mail: v(Mmitchellandmorgan.com 2. Development Name: Lakeridqe Townhomes Phase 3-R Project #: 14-252 Development Location: 1198 Jones Butler Road 3. Dwelling Units: Single Family 93 Multi -family Units, located in Neighborhood Park Zone 7 Single Family 93 Multi -family Units, located in Community Park Zone B 4. Development Fees and Dedication Requirements: a. Land Dedication or Fee in Lieu of Land (Choose One): Neighborhood Communitv Single Family: One (1) acre per 117 DU's ac One (1) acre per 128 DU's Multi -family: One (1) acre per 117 DU's ac One (1) acre per 128 DU's Fee Paid in Lieu of Land Dedication Neighborhood Single Family: @ $27400 per DU $ Multi -family: @ $27400 per DU $ 25,482 b. Development Fee: Neighborhood TOTAL = -OR- Communitv @ $260 00 per DU $ Total ac = ac ac = ac Acres @ $250.00 per DU $ 23.250 = $ TOTAL (Neighborhood and Community) _ $ Community 48.732 48.732 Total Single Family @ $362.00 per DU $ Single Family @ $375.00 per DU $ = $ Multi -family @ $362.00 per DU $ 33.666 Multi -family @ $75000 per DU $ 69,750 = $ 103.068 TOTAL (Neighborhood and Community) = $ 103.068 5. Comments: Lakeridqe Townhomes Phase 3 originally included 115 units. Building 25 was revised and approved on 10/03/14. adding one unit for a total of 116. The applicant has revised 6 other buildings changing the unit count to 93 with the most recent submittal. 30 units are currentiv built. The City of College Station agrees to accept: GRAND TOTAL (Neighborhood and Community) 93 Units x $1,636 = $ 152,148 Land Dedication l a c1.14. ��-- Name Date