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HomeMy WebLinkAbout03/12/2013 - Regular Agenda - Parks BoardCi,if' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY, MARCH 12, 2013 REGULAR MEETING - 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 1. Call to order and Roll Call. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. 5. Review and decision on FY 13-14 PARD User Fees. 6. Discussion on the naming of Castlegate II A&B parks and the Barracks park. Committee members are Ida Bellows, Shawn Reynolds and David Ohendalski. 7. Update on Senior Games. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: > Capital Improvements and Park Land Dedication Project Lists of March 2013. > Dedications of Less than Five Acres 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting - April 09, 2013 11. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.aov. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the day of January 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2013, at p.m. City of College Station, Texas BY: Sherry Mashbum, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at , and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: Dated this day of , 2013. CITY OF COLLEGE STATION, TEXAS BY. STATE OF TEXAS COUNTY OF BRAZOS Subscribed and swom to before me on this the by day of , 2013. Notary Public — Brazos County, Texas My commission expires: Ckff' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY, MARCH 12, 2013 REGULAR MEETING MINUTES - 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 Staff Present: David Schmitz, Director; Amy Atkins, Assistant Director -Operations; Pete Vanecek, Senior Parks Planner; Heather Lupoli, Board Secretary Board Present: Jon Denton, Chair; David Ohendalski; Louis Hodges; Shawn Reynolds; Ida Bellows; Sherry Ellison; Billy Hart Visitors: Jonathan Jones 1. Call to order and Roll Call. The meeting was called to order with a quorum present at 7:05 PM. 2. Possible action concerning requests for absences of members. Debe Shafer and Fred Medina had sent in a request for absence. Louis Hodges made a motion to approve the absence request submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Hearing none, this item was closed 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. Jon Denton made change on #2 to Shawn Reynolds motioned. It was confirmed by reviewing audio file from that meeting and it was seconded by David Ohendalski. Shawn Reynolds made a motion to approve the minutes with the change, and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Review and decision on FY 13-14 PARD User Fees. Billy Hart made a motion to approve the fees as submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Discussion on the naming of Castlegate II A&B parks and the Barracks Park . Discussion on the naming of three Parks followed. Castlegate II A was proposed to go to council as Excalibur, Castlegate II B was proposed to go to council as Camelot and The Barracks will go to council proposed as the Barracks. Louis Hodges motion to approve the proposed names and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 7. Update on Senior Games .This was an informational item only, and no action was taken. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13This was an informational item only. Billy Hart suggested the document needed to be updated. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: > Capital Improvements and Park Land Dedication Project Lists of March 2013. Pete Vanecek, Senior Park Planner, reported on Capital Improvements and Park Land Dedications Project list. This was an informational item only, and no action was taken. ➢ Dedications of Less than Five Acres Pete Vanecek, Senior Park Planner, reported on Dedications of Less than five Acers. This was an informational item only, and no action was taken. 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ➢ Next Regular Meeting — April 9, 2013 ➢ The Big Event Report > Update from Greenways, Vanessa Garza > Process for Marathons 11. Adjourn. Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 7:53 PM. PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS 8 PARK LAND DEDICATION PROJECTS FY '13 MARCH 1, 2013 Ca • ital Im • rovements Pro'ects Capital Improvements Projects Lick Creek Racoon Run Trail Lick Creek Nature Center Design Lick Creek Iron Bridge Trail Creek View Park Field Redevelopment (Improvements to Sports Areas) Veterans Artificial Turf Soccer & Parking Lincoln Center Additions WPC Improvements (Water Line & Fountains) Veterans Soil Grass Trees Irrigation Improvements Status In Design In Design In Design In Design East District Maintenance Shop Park Improvements Court & playground resurfacing In Design Adamson Lagoon Plastering In Design Skate Park Restroom Bid Received Neighborhood Parks Revolving Fund Project Manager Pete V. CP/David S./ Amy A. Out to Bid In Design Pete V. Ed M. / Pete Pete V. Out to Bid Under Construction CP/Pete CP/Pete Bids March 8 Amy Project Funding Budget Source PK1302 Pete V CP/Pete V. PK1102 PK1201 PK0906 PK0300 Pete V. Pete V. HM1217 PK1213 PK1307 $76,020 $2,495,000 $100,000 $488,726 PK1101 $116,765 $3,785,000 $305,000 (Design) $4,285,000 (Total) $52,000 $200,000 $1,497,922 Amy A. David PK1306 PK0912 Parks Grant GOB '08 GOB 08 GOB '08 Field Redevelopment $100,000 $115,000 HOT Funds GOB $175,000 Completion Date Expected / Actual 5/13 Comm. Park Zone B General Fund 1/13 5/13 GOB General Fund Final Cost 6/13 SLA General FY'13 Fund Comm. Park FY'13 5/13 6/13 6/13 7/13 4/13 3/13 3/13 12 110,630 Project Totals (Excluding On Hold Projects) On Hold Funds $15,277,007 $0 CIP Summary Pending/On Hold Pending Council Approval In Design Design Completed Out to Bid / Re -Bid Bids Received 0 Pending Design Contract Pending Construction Contract 0 6 No Status 0 3 Under Construction Public Hearing Scheduled RFQ's — Design Total 2 0 0 2 1 0 0 18 • rarK Lana Park Land Dedication Projects Prioritized Status ueaicauon Project Manager --- Pete V. Project # rro ecrs Budget Funding Source Zone 1 Completion Date Expected/Actual —__ 9/12 —__ —__ 7/13 Final Cost ZONE 1 - $326,187.98 Northgate Park House Demolition & asbestos removed On Hold ZONE 2 — $43,001.51 -- ZONE 3 - $90,718.90 --- C Miller Pier Sidewalk Re.lacement Pendin. contract Pete V. PK1303 $18,000 Zone 3 WPC Electrical kn . rovomits Com . Ieted Pete V. PK1217 $110 000 Zone 3 10/12 _ $79,258 ZONE 4 - $32,189.03 Carters Crossing Park Development In Design Pete V. PK1202 $32,000 Zone 4 1/13 ZONE 5 - $199 ZONE 6 — $265,985.48 Arboretum Bridge In Design Pete V. PK1305 $34,500 Comm. Zone B Funds 7/13 —_ Southwest Hike & Bike Trail, Phase 1 In Design CP & Pete V. PK0806 $268,000 Zone 6 --- Southwest Park, Phase 2 In Design Pete V. PK1301 $82,000 CDBG Funds 7/13 ZONE 7 - $205,015.89 ZONE 8 $26,276.61 --- —_---_—_ —__ —__ ZONE 9 $24,480.68 ._. ZONE 10 - $355,449.53 ZONE 11 — ($34,674.12) --- ZONE 12 - $25,638.67 ZONE 13 - $92,005.72 ZONE 14 - $79,234.32 ZONE 15 - $732,895.30 ZONE 16 — 20 $0 --- —__ ZONE 21 - $1,083.02 --- —__ ZONE 22 — 23 - $0 --- —__ ZONE 24 - $17,290.92 --- —__ ZONE 25 - $0 ZONE 26 - $3,262.14 --- —__ ZONE 27 — 29 $0 Completed Projects Total Design & On Hold Total Under Construction Total Out to Bid $110,000 $193,300 $0 $ Community Zones Community Park Funds ZONE A 160 $135,514 ZONE B 161 $575,613 ZONE C 162 $252,970 ZONED 163 $0 Park Land Dedication Summary Pending / On Hold In Desi • n Out to Bid / Re -Bid Bids Received Pending Construction Contract Pending Design Contract Pending Study Under Construction Under Contract Public Hearin 1 4 1 0 0 1 0 0 0 0 8 Non -Park CIP Projects Non — Park CIP Projects Barron Road Phase II Land and Irrigation Status complete Project Manager Project # Budget Pete V. ST1026 $250,000 Funding Completion Date Source Expected / Actual Streets Capital Fund 2/13 Final Cost $103,377 Non Park Summary In Desi•n On Hold Desi•n Com•leted Out to Bid Bids Received Inspection Pending Construction Contract 0 0 Under Construction Total 0 0 0 0 1 0 1 Completed Project Total Future Project Fund $0 $8,385,000 OK" CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY, MARCH 12, 2013 REGULAR MEETING ~ 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 1. Call to order and Roll CaII. 2. Possible action concerning requests for absences of members. 3. Hear visitors. 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. 5. Review and decision on FY 13-14 PARD User Fees. 6. Discussion on the naming of Castlegate II A&B parks and the Barracks park. Committee members are Ida Bellows, Shawn Reynolds and David Ohendalski. 7. Update on Senior Games. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: > Capital Improvements and Park Land Dedication Project Lists of March 2013. ➢ Dedications of Less than Five Acres 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. > Next Regular Meeting — April 09, 2013 11 Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be held on the day of January 2013. For the meeting to begin at 7:00 p.m. at the Wolf Pen Creek Green Room, 1015 Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda. Posted this the day of , 2013, at p.m. City of College Station, Texas BY: Sherry Mashbum, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City of College Station, Texas is a true and correct copy of said Notice and that I posted a true and correct copy of said notice on the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.gov. The Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on , at , and remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting. This public notice was removed from the official posting board at the College Station City Hall on the following date and time: Dated this day of , 2013. CITY OF COLLEGE STATION, TEXAS BY: STATE OF TEXAS COUNTY OF BRAZOS Subscribed and swom to before me on this the by day of , 2013. Notary Public — Brazos County, Texas My commission expires: 03' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA TUESDAY, MARCH 12, 2013 REGULAR MEETING MINUTES - 7:OOPM Wolf Pen Creek Green Room 1015 Colgate College Station, TX 77840 Staff Present: David Schmitz, Director; Amy Atkins, Assistant Director -Operations; Pete Vanecek, Senior Parks Planner; Heather Lupoli, Board Secretary Board Present: Jon Denton, Chair; David Ohendalski; Louis Hodges; Shawn Reynolds; Ida Bellows; Sherry Ellison; Billy Hart Visitors: Jonathan Jones 1. Call to order and Roll CaII. The meeting was called to order with a quorum present at 7:05 PM. 2. Possible action concerning requests for absences of members. Debe Shafer and Fred Medina had sent in a request for absence. Louis Hodges made a motion to approve the absence request submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 3. Hear visitors. Hearing none, this item was closed 4. Consideration, possible approval, and discussion of minutes from the meeting of February 12, 2013. Jon Denton made change on #2 to Shawn Reynolds motioned. It was confirmed by reviewing audio file from that meeting and it was seconded by David Ohendalski. Shawn Reynolds made a motion to approve the minutes with the change, and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 5. Review and decision on FY 13-14 PARD User Fees. Billy Hart made a motion to approve the fees as submitted, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 6. Discussion on the naming of Castlegate II A&B parks and the Barracks Park . Discussion on the naming of three Parks followed. Castlegate II A was proposed to go to council as Excalibur, Castlegate II B was proposed to go to council as Camelot and The Barracks will go to council proposed as the Barracks. Louis Hodges motion to approve the proposed names and Sherry Ellison seconded the motion. The vote was called. All were in favor, and the motion passed unanimously. 7. Update on Senior Games .This was an informational item only, and no action was taken. 8. Discussion and possible action concerning the Parks and Recreation Advisory Board Goals for FY13This was an informational item only. Billy Hart suggested the document needed to be updated. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. 9. Report, possible action, and discussion concerning the current Capital Improvements Program: > Capital Improvements and Park Land Dedication Project Lists of March 2013. Pete Vanecek, Senior Park Planner, reported on Capital Improvements and Park Land Dedications Project list. This was an informational item only, and no action was taken. > Dedications of Less than Five Acres Pete Vanecek, Senior Park Planner, reported on Dedications of Less than five Acers. This was an informational item only, and no action was taken. 10. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. > Next Regular Meeting — April 9, 2013 ➢ The Big Event Report > Update from Greenways, Vanessa Garza ➢ Process for Marathons 11. Adjourn. Billy Hart made a motion to adjourn the meeting, and Shawn Reynolds seconded the motion. The vote was called. All were in favor, and the meeting adjourned at 7:53 PM.