HomeMy WebLinkAbout02/08/2011 - Regular Agenda Packet - Parks Board (2)ton [or qn,�
41q"PARKS AND RECREATION ADVISORY BOARD CAR �
+ AGENDA ACCREDITED
A
Crry or (;C3LLrGr; STnTiory
�ee p Recreatl°� Pa'
REGULAR
MEETING
7:00
PM, Tuesday, February 8,2011
The Green Room P.- Creek Colgate
College Station, TX 77840
1. Call to order and Roll Call.
2. Possible action concerning requests for absences of members.
3. Hear visitors,
4. Consideration, possible approval, and discussion of minutes from the meeting of
January 11, 2011.
5. Discussion regarding the Annual Report for City Council.
6. Update on the Recreation, Park, and Open Space Master Plan report.
7. Discussion and possible action concerning the Parks and Recreation Advisory
Board Goals for FY11.
8. Presentation, possible action, and discussion concerning the current Capital
Improvements Program:
➢ Capital Improvements and Park Land Dedication Project Lists of February
2011.
➢ Dedications of Less than Five Acres
o Randall's University Park, Replat of Lot 3R-2 N Park Zone 2
9. Presentation, possible action, and discussion on future agenda items: A Board
Member may inquire about a subject for which notice has not been given. A
statement of specific factual information or the recitation of existing policy may be
given. Any deliberation shall be limited to a proposal to place the subject on an
agenda for a subsequent meeting.
• Next Regular Meeting — March 8, 2011, The Green Room at Wolf Pen
Creek
M
10. Adjourn.
The building is wheelchair accessible, Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours
before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on &ww cstx. pvv.
Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College Station, Texas will be
held on the 8th day of February, 2011. For the meeting to begin at 7:00 p.m. at the Green Room at Wolf Pen Creek, 1015
Colgate, College Station, Texas, 77840. The following subjects will be discussed, to wit: See Agenda.
Posted this the day of 2011, at p.m.
City of College Station, Texas
BY:
Sherry Mashburn, City Secretary
1, the undersigned, do hereby certify that the above Notice of Meeting of the Parks and Recreation Advisory Board of the City
of College Station, Texas is a true and correct copy of said Notice and that 1 posted a true and correct copy of said notice on
the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, www.cstx.aov. The
Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agenda were posted on
at and remained so posted continuously for at least 72 hours preceding the
scheduled time of said meeting.
This public notice was removed from the official posting board at the College Station City Hall on the following date and time:
by
Dated this day of 2011.
CITY OF COLLEGE STATION, TEXAS
8Y.
STATE OF TEXAS }
COUNTY OF BRAZOS )
Subscribed and sworn to before me on this the day of 2011,
Notary Public — Brazos County, Texas
My commission expires:
wn c n�
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PARKS AND RECREATION ADVISORY BOARD CAPRAcc � n g
(*Or'"
MINUTES "� �
CITY or COULGE STtiTION �Batl Rnroa4�°�A�
REGULAR MEETING
7:00 PM, Tuesday, February 8, 2011
The Green Room at Wolf Pen Creek - 1015 Colgate
College Station, TX 77840
.,
STAFF PRESENT: Amanda Putz, Board Secretary; Peter Lamont, Recreation
Superintendent, Pete Vanecek, Senior Parks Planner
BOARD PRESENT: Gary Erwin, Chair; Gerard Kyle, Millie Burrell, Jon Denton,
George Jessup, Douglas Becker, Billy Hart, Shane Wendel,
Susan Fox
VISITORS: Amanda Parker, 600 University Oaks, College Station
Robyn Caldwell, 4132 McFarland, College Station
1. Call to order and Roll Call: The meeting was called to order with a quorum
present at 7:00 p.m.
2. Possible action concerning requests for absences of members:.Hearing
none, this item was closed.
3. Hear visitors: Hearing none, this item was closed.
4. Consideration. possible aDDroval. and discussion of minutes from the,
meeting of January 11. 2011: Jon Denton made a motion to approve the
minutes as submitted, and Millie Burrell seconded the motion. The vote was called.
All were in favor, and the motion passed unanimously.
S. Discussion regarding the Annual Report for City Council: Peter Lamont,
Recreation Superintendent, reported on this item. The Board was asked to put
together a report of the Board's accomplishments from the past year for city
council. Gary Erwin, Chair, commented that in the past that staff composed the
report, and he felt comfortable with staff continuing to do so. The Board agreed
that staff continue to compose the report, and bring it back to the Board for their
review. This was an informational item only, and no action was required.
6. Uodate on the Recreation. Park. and ®Den Soace Master Plan report:
Douglas Becker and Susan Fox reported on the Recreation, Park, and Open Space
Master Plan sub -committee meeting updates. Discussion followed. This was an
informational item only, and no action was required.
N Silly Hart arrived at 7:12 p.m. N
7. Discussion and possible action concerning the Parks and Recreation
Advisory Board Goals for FY1.1.: Discussion followed. This was an informational
item only, and no action was required.
8e Presentation, possible action, and discussion concernincl the current,
Capital Improvements Pro rc� arm:
3�- Capital I orovernents and Park land Dedication Proiect Lists of.
February 2011: Pete Vanecek, Senior Park Planner, reported on the
Capital Improvement Project Lists. This was an informational item only,
and no action was required.
> Dedications of Less than Five Acres: Pete Vanecek, Senior Park
Planner, reported on the Dedications of Less than Five Acres:
o Randall`s University Park, Replat of Lot 3R-2 N Park Zone 2
9. Presentation. vossible action, and discussion on future agenda items. A
Board Member may inouire about a subiect for which notice has not been
given. A statement of specific factual information or the recitation of
existing volicv may be given. Anv deliberation shall be limited to a
proposal to place the subiect on an agenda for a subsequent rneetina
m Next Regular Meeting — March 8, 2011, The Green Room at Wolf Pen
Creek
10. Adiourn: Douglas Becker made a motion to adjourn the meeting, and Gerard Kyle
seconded the motion. The vote was called. All were in favor, and the meeting
adjourned at 7:35 p.m.
2
February 8, 2011
Parks and Recreation Advisory
Board Meeting Minutes
Air
CITY 01'
Horne o f Texas Ad -Al fJnhvrsity'
1101 Texas Avenue South, P.O. Sox 9960
College Station, Texas 77842
Phone 979.764.3570 / Fax 979.764.3496
i, 6
Date: February 1, 2011
To: Joint Sub -Committee of the Planning & Zoning Commission and the
Parks and Recreation Advisory Board Members
From: David Schmitz and Bob Cowell
Subject: Discussion of Draft Recreation, Packs, and Open Space Master Plan
As you are aware, the staffs of the Parrs and. Recreation Department and the Planning and
Development Services Department have been working on a revised draft of the Recreation,
Parks, and Open Space Master Plan. Most recently, the concept of the plan was presented
to the Council at their retreat Qanuary 21"). This concept was based on information
presented to the Joint Sub -Committee a month or so ago. The Council concurred with the
concept approach and provided some additional direction to staff as we work to cornl�lete
the draft.
We have attached a copy of the draft information that was presented to Council at their
retreat for your reference. This information, once revised and formatted will essentially,
function as an Executive Summary of the Master Plan. Please review this information to
gain a better understanding of the concept that staff is proposing in the draft plan.
The purpose of the meeting on the 1" is to update the Joint Sub -Committee members on
this concept, on the comments from the Council at their retreat, and to solicit further input
on both the concept and on the proposed strategies and actions. To assist in that effort, in
addition to the information presented to the Council, we have developed a list of questions
that accompany the identified draft goals, strategies, and actions that we hope will assist you
in providing further ideas about specific actions that will be used to implement the concepts
contained in the Master Plan. It is this list of questions and the related development of an
expanded action item list that will constitute the bulk of the upcoming; meeting,
Home of Texas A&M University
Following the meeting on the V, staff will complete the revised draft and will distribute it to
the Joint Sub -Committee for review. We expect this step to be complete by mid February at
which time we will schedule a meeting of the Joint Sub -Committee (probably late February)
to solicit comments on the draft plan. It is then anticipated that a revised final draft will be
presented to the Parks and Recreation Advisory Board and Planning & Zoning Commission
at some point in March. Finally, it is anticipated that a final formatted version of the Master
Plan will be prepared and presented for public hearings and adoption by the Parks and
Recreation Advisory Board and Planning and Zoning Commission somethne in April and
the City Council in May.
Thank you for your assistance with this effort and we look forward to working with you on
the draft at the meeting on the 1".
Home of Texas A&M University
Questions to assist in the development of detailed action items
The following information includes the draft goals and strategies for the Master Plan.
L What (if any) additional strategies might be developed to move in the direction of the
identified goal?
2. For each, strategy, what specific actions would be necessary to implement the
strategy?
3. For each of these actions, who would need to be involved? flow long would it take
to implement? When would the action need to be initiated? What are the costs
associated with the action?
An example would be:
Goal — Protected open space, natural features, and natural resources contrilwing to the unique
character dedred,i`nr various areas of the City andfir the City as a whole
Strategy — Greening the Co throiruh park restoration, plantings, streetscape, etc.
Specific actions:
Develop a detailed planting plan and schedule for each park owned by the City
• Lead — Parks and Recreation Department
• Time -Frame — Start immediately, complete plans for all parks within 3 years,
initiate plantings within one year of completing plan for each park
• Costs - ????? for initial plantings, ????? for on -going operations and
maintenance (Note: O&M costs represent a reduction of ????? from current
O&M costs
• Other Information — Should also take steps to seek grant assistance, may
want to enlist assistance of other groups such as TEF'.X, the Master
Naturalist Program, Keep Brazos Beuatiful, etc.
Develop a detailed strectscape plan for the City that would be applied to various
thoroughfares appropriate to each context
• Lead — Parks and Recreation Department (with assistance from Planning &
Development Services and Public Works)
• Time -Frame — Within 1-3 years of Master flan adoption, initiate plantings
within one year of streetscape plan adoption
• Costs - ????? for consulting assistance, ???? for initial plantings, ????? for on-
going operations and maintenance
• Other Information — May also require ordinance amendments to detail how
thoroughfares built through development are addressed
Home of Teas A&M University
Draft Master Plan Goals and Strategies
Resource Conservation & City Character,
Protected open space, natural features, and natural resources contributing to the unique character desiredjbr
various areas of the Ciy and for the City as a whole
• Greening the City through park restoration, plantings, streetscape, etc.
• Green parks and recreation design and operations
• Preservation of open spaces through acceptance of land dedications and acquisition
Health & Wellness
Pinks and Recreation .gstem enabling residents to attain and sustain an active l fes yle and reduce the
economic costs associated with poor health
• Provide open space and parks in close proximity to residences
• Enhance existing parks and facilities to increase opportunities to be more physically
active
Economic Sustainability
Parks and Recreation system that adds economic valve to the Ciy through enhanced property values, reduced
medical costs, and through attraction ofguests and participants to events and programs
• Identify and support one or two signature events within the community
• Ensure that parks, preserved open space, greenways, etc are located within close
proximity to residences
Connectivity & Mobility
Pangs and open spaces linked together and to the Ciy's vehicular, bicycle, and pedestrian networks
• Link parks to larger transportation system
• Link parks to greenway system
• Use parks to further implementation of the City's adopted Plans (Comprehensive
Plan, neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways
plan, etc.)
Parkland & Nein_hborhood Character
Nigh -quality environments located in close proximi y to as many residences as practical meeting the needs and
levels of service of those residents
• Renovate and enhance existing parks and facilities
• Meet future parks and recreation needs through a diversity of context -based park
types (such as regional parks, community parks, neighborhood parks, linear parks,
etc.)
• Provide open space and parks in close proximity to residences
• Preserve open space areas that contribute to the character of a neighborhood or
contain significant natural features
Diversi�v in Recreation & Cultural ProZrams
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
communi y
Home of Texas A&M University
• Provide inter -generational facilities in all parks and facilities
• Develop a community center within the City
• Provide high -quality youth prograrns and facilities
• Continue development and programming of the Wolf Pen District as a unique
facility that protects significant natural features, offers gathering places for the entire
City, and offers opportunities to celebrate our City's diversity in the arts and culture
Responsible Governance
Cnst-effective ystem where thosegeneratin,g demand for fircilities andpro�grarns prnvide the means to deliver
those facilities and prograrns and avhere partnerships are maximiked
• identify projected O&M costs for facilities and programs and identify revenue
sources to meet these needs
• Develop and implement the "pay to play" concept for recreation programs and
facilities
• Seek out and implement partnership opportunities with CSTSD, private recreation
providers, private developers, land trusts, and others
Home of Texas A&M University
Open
Space,
y. Recreation Master
Concept Summary - ®raft
January 21, 2011
1
"Provide a diversity of facility and leisure services which are geographically accessible to our citizens"
- Parks and Recreation Department mission statement
By Year 2020 we will......
In the Year 2020, it is projected that the City of College Station will have a population of nearly 114,000
(20,000 more than today). Between now and then, we want to accomplish the following:
o Continue to use parks and open space to define the character of neighborhoods, corridors,
districts, and therefore the entire City
o Retain accreditation status with the National Parks and Recreation Association
o Add neighborhood parkland as needed to continue to provide at least 3.5 acres of neighborhood
parkland for every 1,000 residents
a Add community parkland as needed to continue to provide at least 3.5 acres of community
parkland for every 1,000 residents
o Complete all voter -approved capital projects
n Develop Southeast Community Park on Rock Prairie Road and acquire land for a site for a new
Community park in the Southwest portion of the City
• Increase the amount of parkland and open space located in close proximity (<1,500 feet) to
residences
o Increase the number of trees planted and preserved in existing parks, existing and new city
facilities, and along city streets
o Renovate and upgrade existing neighborhood parks to intergenerational standards
a Increase and enhance pedestrian and bicycle connectivity to and between parks and open space
o Develop a community center
o Fully implement the Green Parks and Recreation Program (waste reduction and recycling, water
conservation, land uses, air quality, and energy conservation
o Develop a Park Enterprise Fund and other sources of revenue to sustain recreation program and
facility enhancements
o Enhance partnerships with private development interests and other public entities in the
provision of park, open space, and recreation offerings
o Increase the diversity of park types and develop design guidelines and standards for each
Why Parks, Open Space, and Recreation Programs Matter in College Station
Why are parks, open space, and recreation programs important to the residents of the City of College
Station? There are many and varied reasons parks, open space, and recreation programs are important
components to the success of the City and to the lives of its many residents. These reasons range from
the esoteric - the role parks and open space play in the physical growth pattern of the City to the very
practical - locations for children to play and for adults to remain active and healthy.
Recent surveys and focus groups of city residents noted their belief that parks, open space, and
recreation programs play a critical role in the prevention of vouth crime, enhancin-a real estate values,
and imrarovinR health within the community. These same respondents indicated a desire to focus on
"greening the City", improving the City's network of trails, continuing high levels of maintenance for
parks and facilities, and continuing to offer high -quality youth -oriented programs. Further, these same
respondents (nearly 90%) indicated a preference for maintaining or increasing funding for parks, open
space, and recreation programs. Recent voter -approved funding initiatives for additional park
development, open space acquisition, and recreation programs further validate the significance
residents place on parks, open space, and recreation in College Station.
For the purposes of this overview, a brief explanation of the role parks, open space, and recreation
programs can play in neighborhood and community character, property value and tax revenue
enhancement, and health and wellness will be provided.
m Neighborhood and Community Character
Since its founding, neighborhoods within College Station and the very pattern of the City
itself, has been greatly influenced by the location and design of its parks and open space.
The City's first park (Thomas Park) was established in 1938, the same years as the City's
incorporation. Thomas Park's central location within the surrounding neighborhood
established much of this neighborhood's unique character, impacted its development
pattern, and provided ready access to recreation opportunities. Similar patterns of
development can be found throughout the City in neighborhoods as diverse as Oakwood
with Brison Park, Edelweiss with Edelweiss Park, Lincoln Street Neighborhood with the
Lincoln Center and W.A. Tarrow Park, and Pebble Creek with Lick Creek Park. The fact is that
for essentially all of its history, the City of College Station has been a city of neighborhoods
built around parks and open space networks.
The recently updated Comprehensive Plan envisions nothing less in the future. The plan is
built around a land use concept that results in places of distinction, that is, neighborhoods
of enduring character, corridors and districts with unique natural and man-made features,
preserved rural areas, and a context sensitive mobility system. Parks and open space are
critical to this vision. The Comprehensive Plan establishes the following as the goal for the
City's future parks and recreation system — a diversity of narks, gr ways, and the arts for
the leisure and recreation as well as for the entertainment, education, and culture to
achieve a high auality of life for all residents and visitors.
Parks have and are expected to continue to play an integral role in the character of
neighborhoods and the City as a whole.
* Property Value and Tax Revenue Enhancement
One of the many benefits associated with the parks and open space provided in College
Station has been the increase in property values near such areas. Extensive research has
3
been conducted nation-wide demonstrating that properties located near parks and open
space benefit with higher property values, which in turn also typically result in higher tax
revenues to the City. One such study in the Dallas -Fort Worth area demonstrated a 20%
premium for properties located within 100-200 feet of a park. Even properties located as
far as 1,500 feet from a park saw an increase in values. Further, parks and open space are a
highly desired amenity by many, increasing the marketability of new developments,
providing a benefit to those developing and marketing such projects.
Local examples of this dynamic can be seen throughout the City, Properties fronting on
Thomas or Brison Park, properties backing along the protected open space of Lick Creek
Park, and the entire Wolf Pen District are but a few examples of local property values that
benefit substantially from their proximity to parks or open space. One of the most effective
ways for the City to increase its tax revenues is by taking steps that add value to existing
properties. This is seen every time the City constructs a new road through open land or
extends a sewer line to a property. A very cost-effective way to realize such increases is
through the protection of open space, especially those that offer recreation opportunities
with limited maintenance responsibilities — such as urban forests, greenways, etc.
Parks and open space have played a significant role in increasing the value and marketability
of property in the City and are expected to do so into the future.
• Health and Wellness
Regular physical activity increases life expectancy, reduces the risk of obesity and the many -
related health issues. The Center for Disease Control estimates that nation-wide an
estimated 17% of children and adolescents are obese. Studies indicate that children that
are obese are far more likely to become adults that are obese. The CDC estimates that
between 1998 and 2000, the State of Texas spent $5.3 Billion on obesity related medical
expense. The CDC reports that the design of neighborhoods and communities that result in
less walkability, the lack of sidewalks and bicycle facilities, and lack of access to safe places
to nlav as maior contributors to low rates of phvsical activity by adults and children.
Parks provide amenities such as playgrounds, trails, and athletic fields that encourage
physical activity. The structured and regular programming of these parks and other city
facilities for activities such as organized sports, after school care, etc help ensure the
opportunities to engage in physical activities are maximized. National surveys indicate that
nearly 90% of all Americans participate in at least some form of outdoor recreation annually.
In College Station, recent surveys and focus groups indicate that nearly 40% of residents visit
a City park and nearly 34% use a walking or biking trail once a week or more.
National studies indicate that park use and phvsical activity increases as Darks are located in
closer proximity to residences.. The same studies indicated that the communities that have
4
more park facilities also have populations reporting more physical activity levels. Further,
these studies indicate that organized recreation programs, good park maintenance, and
specific types of facilities (such as playgrounds and skate parks), increase physical activities,
especially among children.
The number, design, and location of parks and recreation facilities play a significant role in
the rote of physical activity, which itself is a major contributor to the health and wellness of
children and adults.
Current Conditions
It is always helpful to understand where one is before setting out on a different path. The development
of the master plan is no exception. The following is intended to provide a snapshot of some of the most
critical factors in parks, open space, and recreation planning.
m Population and Housing
The population of College Station is currently estimated at nearly 94,500. At the time of the
adoption of the current Parks Master Plan (2003) it was estimated that the population of the
City of College Station was approximately 78,300. Therefore, it is estimated that the
Pooulation of the Citv has increased by aooroximately 16.200 or 21% between 2003 and
2010.
It is estimated that there are currently slightly more than 36,000 dwelling units present in
College Station. It is estimated that at the time of the adoption of the current Master Plan
(2003) there were approximately 31,000 dwelling units. Therefore, it is estimated that the
number of dwelling units in the Citv have increased by aomoximately 5,000 or 16% between
2003 and 2010.
« Current System
The City of College Station currently has nearly 1,200 acres of developed parklands and
approximately 118 acres of undeveloped parkland. In 2003, the system consisted of nearly
560 acres of developed parkland and approximately 640 acres of undeveloped parklands,
thus the entire system has grown by about 120 acres of 9% between 2003 and 2010.
The City also currently maintains more than 30 miles of striped bike lanes, 130 miles of
sidewalks, and 8 miles of multi -use paths. The City has also acquired more than 500 acres of
flood -prone property through the greenway program.
The Department provides a wide range of programs, which serve not only College Station's
population but also residents of Bryan and Brazos County. Aquatics programs include swim
lessons, aquatic camps, water aerobics, and lifeguard training. Organized athletic leagues
for adults and youth include basketball, flag football, softball, tennis, volleyball, and track
and field.
The Department sponsors a number of annual educational programs, celebrations, and joint
events with local entities. The Arbor Day Celebration, Black History Month, and a Certified
Pool Operators Course are but a few examples. In association with the College Station
Independent School District, the Parks and Recreation Department's "XTRA Education"
program offers over 165 classes in leisure learning, including such fields as dance, the
culinary arts, music and voice, and computers. The two entities also co-sponsor "Kids Klub,"
an after -school enrichment program for children in grades pre kindergarten through sixth,
and a jointly operated natatorium at the Junior High School (now College Station Middle
School).
Since 2003, the addition of a number of program include but are not limited to kickball as an
organized athletic league, Sister Cities Event, International Scholars Picnic, as well as the
"Starlight Music Series held at the Wolf Pen Creek Amphitheater.
The survey conducted and focus groups held in anticipation of the development of the
master plan indicate that aoproximateiv 40% of the residents in Colleee Station visit a
neighborhood or community nark at least once a week. This same information indicated
that nearly 34% of residents use a walkine/bike trail at least once a week, nearlv 30% use a
city swimming pool at least once a month, and more than 50% indicated thev attend an
event or festival at least a few times each vear,. Playgrounds, ponds, and picnic areas are
also used frequently.
In 2003, it was estimated that there were 130,000 visits to the city's swimming pools
annually. By 2009, this number had increased to 139,000. In 2003, it was estimated that
nearly 3,000 participated in Xtra Education classes. This number remained virtually
unchanged by 2009. In 2003, it was estimated that there were nearly 49,000 visits to the
Wolf Pen Creek Amphitheater. By 2009, this number had increased to nearly 185,000. In
2003, , it was estimated that there were approximately 68,000 visits to the Lincoln Center.
By 2009, this number had increased to nearly 83,000.
• Current Funding
The Parks and Recreation Department's operating budget of $8,349,027 (FY 2010-11) is
approximately 3.6°% of the City's total budget of $233,465,937 (represents 13.8% of the total
general fund). Currently, the Department has 88 full-time budgeted positions (out of a total
City government staff of approximately 924.5 full-time equivalent positions).
In 2003, the Department's operating budget was $6,091,330, approximately 16% of the
City's total budget. There were 72 full-time budgeted positions. The budget has grown by
$2,257,697 or 27% and 16 budgeted positions since 2003. Total spending on parks and
recreation services is currently 888.35 per capita (based on population estimate of 94,500).
In 2003, per capita spendinp- was $77,79. There has been an increase of 12% or $10.56.
By Ordinance the City requires that residential development provide developed parkland
with projects or fees in lieu. The intent of this ordinance is to ensure that parks and
recreation needs associated with new development are primarily paid by the new residents
creating the increased demand. The City recently increased the fees associated with
neighborhood parks and added a fee for community parks to ensure that the funds collected
were keeping pace with the costs of providing such facilities.
Between 2003 and 2010, the Citv collected nearly $3.8 Million in parkland dedication park
development fees. These fees are in addition to land dedicated and parks developed
concurrent with development, though this number has been relatively small in recent years.
During this same time, the Citv expended from these funds XXXXX on parkland acquisition,
and XXXXX on parkland development.
« Adopted Standards and LOS
Most communities evaluate need and establish standards for levels of service following
three approaches. One approach is the standards based approach, referencing adopted
standards of the National Recreation and Park Association. The second approach is the
demands based approach, referencing community -based input from such sources as
surveys, focus groups, and task forces. The third approach is the resource based approach,
referencing the natural and man-made features present in the community that may warrant
protection or offer recreation opportunities.
For a number of years, the City has had an objective of retaining at least 7 acres of parkland
per 1,000 residents while accommodating population growth, Using the population
estimate of 84,500 City residents (94,500 residents minus the 10,000 students living on
campus) and the 1,318 acres of parkland in the system there is an average of 7.5 acres of
parkland available for every 1,000 residents. This calculation excludes the two regional
parks (Lick Creek Park and Veterans Park) and the arboretum. In 2003, there was an
average of 8.92 acres of parkland available for every 1.000 residents. Since 2003, there has
been a decrease of 1.42 acres of parkland for every 1,000 residents, Though this metric is
best established by local preference, for comparison purposes, a recent study conducted by
the Trust for Public Land found that the median value for U.S. cities of varying density, was
approximately 13 acres of parkland per 1,000 residents.
7
The reduction in acres of parkland per 1,000 acres in recent years is likely due to several
variables, but most certainly, the challenges associated with securing land for park
development, the City's preference for fewer, larger parks, and concerns over the
availability of funds to cover long-term operations and maintenance costs have resulted in a
slower pace of park development. It is anticipated that these challenges are likely to remain
in the future if a different approach is not pursued,
Based on the afore -mentioned approaches to establishing levels of service, if the City adds
no additional parkland, it is vroiected that the city will be nearly 60 acres deficient in
neighborhood parkland and more than 50 acres deficient in community parkland, resulting
in a decrease in the acres of parkland per 1,000 residents to a value of approximately 5.6
acres of parkland per 1,000 residents. Additionally, based on the same approaches, the City
is need of additional adult athletic fields, basketball courts, flag football fields, open play
areas, picnic tables, community centers, shelters, soccer fields, tennis courts, walking trails,
and youth athletic fields.
What are the Goals?
Just as it is important to understand where we are today, we must have a sense of what our preferred
future is to successfully develop the Master Plan. Preferred conditions are based on a combination of
need, opportunity, and vision. The City's adopted Comprehensive Plan, the input from community
members, and the direction from the Parks and Recreation Advisory Board and the Planning & Zoning
Commission provide the visionary elements of this preferred future. Opportunities are presented
through development activities that occur over the next decade and also through the presence of the
unique natural features found within College Station, such as forested and riparian areas. Needs are
based upon current deficiencies and anticipated deficiencies as the City's population grows and changes.
Each of these aspects will help define a preferred future, establish goals and set strategies for
accomplishing such a future.
® Relationship to Comprehensive Plan
As noted previously, the City's Comprehensive Plan focuses on the City's future as one of
accommodating growth and expansion in a manner resulting in unique places of distinction.
Parks and open space are integral to this future. As in the past 75 years, it is expected that
parks and open space, will be one of the kev determinants to the phvsical form of our manv
neighborhoods, special corridors and districts, and thus the City as a whole.
Further, the Comprehensive Plan envisions a City where parks, greenways, and recreation
programs play an integral role in improving the quality of life for the residents of College
Station. Parks, open space. and recreation ovoortunities foster social, environmental_, and
health benefits by uniting families, building cultural diversity, promoting stewardship of
E
natural resources, attracting business, enhancing property values, and offering places for a
healthy lifestyle.
d Key Objectives
The key objectives of the Master Plan are noted in the following:
o Use parks and open space to shape the physical form of neighborhoods, corridors,
and districts
o Develop and implement more cost-effective ways to acquire, develop and maintain
parks and open space and to deliver recreation programs
o Meet identified needs and adopted guidelines and standards
o Increasing "green" operations
o Emphasis on open space and natural area preservation and restoration and on the
"greening" of parks, city facilities, and streets
® Gaps Between Where We are and Where We Need to be
With an understanding of where we are and where we need to be, we can turn our
attention to identifying the gaps. As noted earlier, the development of this Master Plan has
relied on varying approaches to determine the parks, open space, and recreation needs of
the residents and visitors of College Station. This assessment indicates the:
o Need to develop park prototypes or models that are less costly to maintain
n Need to secure additional funding sources for parks, open space, and recreation
c) Need to be certain that parkland acquisition and park development keeps pace with
the rate of development to maintain identified parkland to resident ratios
o Need to provide additional opportunities for parks and open space to be located in
close proximity to more
n Need to provide more "natural" amenities such as more trees, passive areas, and
non -programmed play areas.
o Need to provide more pedestrian and bicycle facilities in parks and connecting parks
o Need additional park enhancements and facilities that address changing needs and
demographics — examples include community parks, skate parks, urban parks, and
community centers
o Need to provide additional athletic facilities including softball and baseball fields,
basketball courts, flag football fields, playgrounds, shelters, swimming pools, and
practice fields
o Need to maintain park facilities at a high level
o Need to enhance awareness of the City's facilities and programs through various
media
o Need to maintain and enhance partnerships with other partners such as the College
Station Independent School District
0i
All of these needs, of course must be met in an increasingly challenging economic
environment. It is therefore, that these needs be met in innovative and efficient ways that
will, in many instances represent significant departures from past practices.
Goals and Strategies
o Resource Conservation & City Character
Protected open space, natural features, and natural resources contributing to the
unique character desired for various areas of the City and for the City as a whole
➢ Greening the City through park restoration, plantings, streetscape, etc.
➢ Green parks and recreation design and operations
➢ Preservation of open spaces through acceptance of land dedications and acquisition
o Health & Wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle
and reduce the economic costs associated with poor health
➢ Provide open space and parks in close proximity to residences
➢ Enhance existing parks and facilities to increase opportunities to be more physically
active
o Economic 5ustainability
Parks and Recreation system that adds economic value to the City through enhanced
property values, reduced medical costs, and through attraction of guests and
participants to events and programs
➢ Identify and support one or two signature events within the community
➢ Ensure that parks, preserved open space, greenways, etc are located within close
proximity to residences
o Connectivity & Mobility
Parks and open spaces linked together and to the City's vehicular, bicycle, and
pedestrian networks
➢ Link parks to larger transportation system
➢ Link parks to greenway system
➢ Use parks to further implementation of the City's adopted Plans (Comprehensive
Plan, neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways
plan, etc.)
IN
o Parkland & Neighborhood Character
High -quality environments located in close proximity to as many residences as practical
meeting the needs and levels of service of those residents
➢ Renovate and enhance existing parks and facilities
➢ Meet future parks and recreation needs through a diversity of context -based park
types (such as regional parks, community parks, neighborhood parks, linear parks,
etc.)
➢ Provide open space and parks in close proximity to residences
➢ Preserve open space areas that contribute to the character of a neighborhood or
contain significant natural features
o Diversity in Recreation & Cultural Programs
Opportunities for persons of all ages and abilities and to celebrate the diversity of
cultures found in the community
➢ Provide inter -generational facilities in all parks and facilities
➢ Develop a community center within the City
➢ Provide high -quality youth programs and facilities
➢ Continue development and programming of the Wolf Pen District as a unique facility
that protects significant natural features, offers gathering places for the entire City,
and offers opportunities to celebrate our City's diversity in the arts and culture
o Responsible Governance
Cost-effective system where those generating demand for facilities and programs
provide the means to deliver those facilities and programs and where partnerships are
maximized
➢ Identify projected O&M costs for facilities and programs and identify revenue
sources to meet these needs
➢ Develop and implement the "pay to play" concept for recreation programs and
facilities
➢ Seek out and implement partnership opportunities with CSISD, private recreation
providers, private developers, land trusts, and others
11
Conceptual Physical Framework
The Framework or Physical Concept — Hierarchy and diversity of parks designed to protect natural
features and open space and provided necessary recreation opportunities with linkages between park
types. Local and Neighborhood parks located close to as many residences as practical.
q �z
hiwkdPf.GFL' r
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It ' � AAAIE VV O;Zt<'...
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12
Increased Diversity in Park Types and Designs —Move away from "one size fits all" and toward context
appropriate design. Create opportunitiesjexpectotions for additional privately maintained facilities to
meet some or all dedication requirements.
a. Parka A natural oroserva available for unstructured recreation, A. park may be Independent
of suttounding building Fronlages., Its Landscape shall consist of Patfis:and trallg,.msadaws,
vraterbodles, woodland and apeh shelters, all paluraisllcally.dlsposed..Parits msy.be;liiaa#;
following the trajectories of nature{ adrrldors. Tne'minimum size shatl,be $acres; Large# parks
may be approved by VWarrant aSSpecial Disidcts in:ill zones ,
b. Green: An Open Space, evaifable for.unstructured recreation, AGreen may be spatially defined
bytandseaping rather than bulldingFromages, Its landseapeshallconatstoflawnandtrees, natu-
ralistically disposed. The minimum size shall be €12 acre and the maximum shall be a acr-
e, Square:, An Open Space available fof unsiructured recieallon and Olvic purposes. A Square
Is spatially defined by building Frontages, Its landscope shall consist of paths, lawns and trees,
formally disposed. Squares snail be located at thajotorsection of Important Thoroughfares, The
minimum size shall be 112 acre and the maximum shall be 5 acres.
d.Plaia; An - Open *M available for Civic purposes and Comrharclal activities. A Plaza shall be
spafaily defined by building Frontages, its landscape shall consist primailly of pavement. Trees
are optionalRazas w;':W-balocaled'attheintersectionofimportantstreets.Theminimumsize
shall be €12 acre and the maximum shall.be 2 acres,
e, Playground: An Open $pace designed and equipped forthe recreation of chlldren. Aplayground
seine be fenced and may include an open shelter. Playgrounds shall be Interspersed wilhtn
Residential was end may be pieced within a Block. Playgrounds may be Included within parks
and greens. There shall be 110 minimum or maximum size.
13
Revised Prototypical Park "Model" — Neighborhood Park designs that continue to meet recreation needs
but in a more cost-effective way and in a way that protects and enhances natural features.
C.,
TIN,
P Id
lull,
W.I101011 alloy
PArk IMUIGS V�' �..y 1�1 W3.16"'d
wq� ��J'f's a
WIftd by waw
5mmo9 IlWo.pllrl,flun
PON,
r
Jj*
Tml
It
1-11 1" 011.OINTf
Iql�
. C
Or
New Neighborhood Park Models —
Focus Equally Placed on Natural Resource Protection
and Active Recreation
Focus on Natural Resource Protection and Passive
Recreation with Limited Focus on Active Recreation
14
U:U
Revised Fiscal Approach —Less costly neighborhood parks, opportunities/requirements for some or all
neighborhood parkland dedications to be met through privately maintained parks and open space,
greater emphasis on community parks to meet more costly recreation needs, Development and
implementation of recreation enterprise fund, continue to enhance "pay to play" concepts
Revised operations Approach — New leadership, less costly neighborhood park maintenance model,
greater emphasis on open space and natural area preservation and restoration, continue to "green
operations", continued and expanded partnerships
15
StationCity of College •m
"...achieve and maintain a diversity of parks, greenways, and the arts for leisure and recreation as well as
for entertainment, education, and culture to achieve a high quality of life for all residents and visitors"
College Station Recreation,, Park, and Open Space
Resource Conservation & City Character
Health & Wellness
Economic Sustainability
Connectivity & Mobility
Parkland & Neighborhood Character
Diversity in Recreation & Cultural Programs
Responsible Governance
Goals
Resource Conservation & City Character.
Protected open space, natural features, and natural resources contributing to the unique character
desired for various areas of the City and for the City as a whole
Health & Wellness
Parks and Recreation system enabling residents to attain and sustain an active lifestyle and reduce the
economic costs associated with poor health
Economic Sustainabilitv
Parks and Recreation system that adds economic value to the City through enhanced property values,
reduced medical costs, and through attraction of guests and participants to events and programs
Connectivity & Mobillty
Parks and open spaces linked together and to the City's vehicular, bicycle, and pedestrian networks
Parkland & Neighborhood Character
High -quality environments located in close proximity to as many residences as practical meeting the
needs and levels of service of those residents
Diversitv in Recreation & Cultural Prop -rams
Opportunities for persons of all ages and abilities and to celebrate the diversity of cultures found in the
community
Responsible Governance
Cost-effective system where those generating demand for facilities and programs provide the means to
deliver those facilities and programs and where partnerships are maximized
Strategies
Resource Conservation & City Character
8 Greening the City through park restoration, plantings, streetscape, etc,
➢ Preservation of open spaces through acceptance of land dedications and acquisition
➢ Support Sustainability practices and Green parks and recreation design and operations
➢ Support the Grimes County Regional Park initiative
Health & Wellness
➢ Support a Senior Center initiative
➢ Support the Mayor's Council on Physical Fitness
➢ Promote active Recreation programs for all ages
Economic Sustainabilitv
➢ Identify and support one or two signature events within the community
➢ Ensure that parks, preserved open space, greenways, etc are located within close proximity to
residences
➢ Support and recommend capital improvement programs and projects in park and recreation
facilities
➢ Develop CSPARD partnership/sponsorship opportunities
➢ Conduct annual review and update user fees for facilities and programs
Connectivitv & Mobility
➢ Link parks to larger transportation system
➢ Link parks to greenway system
➢ Use parks to further implementation of the City's adopted Plans (Comprehensive Plan,
neighborhood plans, thoroughfare plan, bicycle, pedestrian, and greenways plan, etc.)
➢ Coordinate with Greenways coordinator, make suggestions, and comment on the Master Plan,
and Hike and Bike Trail System
Parkland & Neighborhood Character
➢ Renovate and enhance existing parks and facilities
➢ Meet future parks and recreation needs through a diversity of context -based park types (such as
regional parks, community parks, neighborhood parks, linear parks, etc.)
➢ Provide open space and parks in close proximity to residences
➢ Preserve open space areas that contribute to the character of a neighborhood or contain
significant natural features
➢ Promote safe and well -maintained park and recreation facilities for all to use as needed.
➢ Review the Park Land dedication ordinance and provide recommendations to City Council (as
needed).
Diversitv in Recreation and Cultural Programs
➢ Provide inter -generational facilities in all parks and facilities
➢ Develop a community/senior center within the City
➢ Provide high -quality youth programs and facilities
➢ Continue development and programming of the Wolf Pen District as a unique facility that
protects significant natural features, offers gathering places for the entire City, and offers
opportunities to celebrate our City's diversity in the arts and culture
➢ Promote and support family and youth oriented activities
Resoonsible Governance, Accountabilitv and Communication
➢ Identify projected O&M costs for facilities and programs and identify revenue sources to meet
these needs
➢ Develop and implement the "pay to play" concept for recreation programs and facilities
➢ Seek out and implement partnership opportunities with CSISD, private recreation providers,
private developers, land trusts, and others
➢ Develop an effective communications and marketing plan
➢ Support Staff and Citizens in the endeavors to make the parks and recreation system a quality
based department in everyday operations and customer service
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENTS & PARK LAND DEDICATION PROJECTS FY `91
FEBRUARY 1, 2011
Capital Improvements Projects
Central Park Stimulus Improvements
Light Bids Received
Veterans Stimulus Improvements
Light Bids Received
WPC Festival Site & Fountain
Out to Bid (Feb 21)
Central Maintenance Shop Design
In Design
Emerald Forest Park Improvements
In Design
IIII
University Park Improvements Parking
Lot & Site Improvements
In Design
Central Concessions Design
In Design
Woodcreek Park Improvements
In Design
Georgia K. Fitch
In Design
1 Sandstone Shade Cover
In Design
Thomas Shade Cover
In Design
Athletic Field Irrigation Upgrades
In Design
Merry Oaks Area Lights
In Design
Lemontree Park Swing Set
On Hold
Steeplechase Park Improvements
On Mold
Skate Park Construction
Pending Construction Contract
Brothers Pond Park Concrete Walks,
Signs, Pond Improvements & Lighting
Pending Construction Contract
Tarrow Park Playground &
Improvements Pending Council Approval
CPD 1 David W.
David W. / Pete V
CPD/David S.
CPD/Pete V.
Pete V.
CPD/ David W.
CPD/Pete V.
Pete V.
David W.
David W.
David W.
David W.
Pete V.
Pete V.
David W
David W.
GG1012
GG1013
W PO901
PK1101
PK0713
PK0410
PK1001
PK1114
PK1104
PK1108
PK1112
PK1115
PK1105
PK1106
PK1109
PK0911
$210,000
$295,000
$3,500,000
$200.000
$60,000
$106,000
$96,OOo
$62, 000
$103, 500
$15,000
$30,000
$100,000
$25.000
$25,000
$41,000
$720,000
Stimulus Funds
Stimulus Funds
TIF Funds
GOB
GOB'08
GOB'08 + Zone
2 Funds
GOB'08
GOB '06
CDBG
GOB '06
GOB '08
General Fund
GOB'08
GOB'08
GOB'08
GOB'08
David W. PK1003 $194,000 GOB'08
,$73,500 Zone 6
Pete V. PK1103 $133,500L--r$60,000 CDBG
r r • • r
r $5,904,000
$66,000
Pending/On Held 2
Pending Council Approval 1
In Design
10
Out to Bid / Re -Bid
1
Bids Received
2
Pending Design Contract
0
Pending Construction Contract
2
No Status
0
Under Construction
0
Public Hearing Scheduled
0
RFQ's — Design
0
i
6/11
5111
Park Land Dedication
CP & Pete PK0806 $260,000
Emerald Forest Park Playground & 1 In Design Pete PK0713 $58,000
Improvements
e :t
Woodiand Hills Improvements J Pending Construction Contract Pete PK0523 $30,000
Zone 8 7111
Zone 9 2/11 $5,200
1
$111,690
-cw'���`�vX,y, ""t d 3*a �.� :✓-1"xr�
� �;i��`���✓
$448,000
,' � "''S . t P
YibiFl_'o►L�tt _..., _
Pending / On Hold
0
In Desiqn
3
Community
I Out to Bid /fie -Bid
0
Park Funds
Bids Received
0
$2,832
l Pending Construction Contract
1
Pending Design Contract
0
$221,610
Under Construction
0
$16,258
Under Contract
0
$0
Public Hearin
0
irrigation
Landscape Plan for Electric
Substation
Completed
Design
Completed
Non -Park CIP Projects
I I 1 UZfJ
WFO175
Pete 160/1 $10,000 Electrical 6/11
$0
$260,000
� o�ap>eteci
�
Subs#' n' t l C
In Design
0
Design Completed
2
Out to Bid
0
Bids Received
i 0
Inspection
0
Pending Construction Contract
0
Under Construction
e
0
City of College Station
Administrative Approval for Required Parkland Dedications of Less than Five Acres
1. Applicant Name: Rabon Metcalf, RME Consultinc Enaineers
Address: P.O. Box 9523. Colleae Station, TX 77845
Phone: (979) 764-0704 E-Mail: rabonna.rmenoineer.com
2. Development Name: Randall's University Park Reolat of Lot 3R-2 Project #: 10-00500267
Development Location: 510 Chimnev Hill Drive
3. Dwelling Units: A Single Family 0 Multi -family Units, located in Neighborhood Park Zone 2
Single Family 0 Multi -family Units, located in Community Park Zone C
4, Development Fees and Dedication Requirements:
a. Development Fee:
Neiahborhood
Communitv
Total
Single Family @ $764.00 per DU $ 3.056
Single Family @ $638,0° per DU $ 2.552
= $ 5,608
Multi -family @ $622,00 per DU $ 0
Multi -family @ $520.00 per DU $ D
= $ 0
TOTAL (Neighborhood and Community)
= $ 5.608
b. Land Dedication or Fee in Lieu of Land (Choose One):
Nelahborhood
Communitv
Total
Single Family: One (1) acre per 102 DU's 0
ac One (1) acre per 105 DU's 0 ac =
0
Multi -family: One (1) acre per 125 DU's 0
ac One (1) acre per 129 DU's 0 ac =
0
TOTAL =
0
NOR —
Fee Paid in Lieu of Land Dedication
Neiahborhood
Community
Single Family: @ $314,00 per DU $ 1.256
@ $305.0° per DU $ 1.220 -
$ 2,476
Multi -family @ $256.00 per DU $ 0
@ $248.00 per DU $ 0 -
$ 0
TOTAL (Neighborhood and Community)
_ $ 2.476
S. Comments:
The City of College Station agrees to accept:
GRAND TOTAL (Neighborhood and Community) 4 Units x $2,021 = $ 8.084
Land Dedication 0
Name Date
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CERTDTCATE OF CNNERSHP AM DWCA'RON APPROVAL OF PLANNNG AND ZONINO COW4455(ON CERMCATE OF SU,VEYO.R 17• I `C 505 CHURCH STRW. P.O. BOX 269
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FINAL PLAT
OF�r
ADJOINER INFORMATIOty
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UNIVERSITY PARK
f a ma RAND A'S UPJVFRS(TY PARK
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-
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Senior Services Coordinator Report
January 2011
December, 2010
Event/Class
Computer Club
142
1 Friday Bridge
Special Event- Christmas Open House
Special Event- Christmas Light Tour (4)
Special Event -Christmas Dance
Special Event- Senior Pageant
Lincoln Center
Total Programs Offered: 4
Total Special Events Offered: 4
Enrollment or
Attendance
23
7/8/ 13
15/18/22
100
4/12/14/13
20
100
185
Individuals
Served:554
Location
Carter Creek
�SWCC
S WCC
SWCC
S WCC
Conference Center
Lincoln Center
Lincoln Center
December, 2010 Population Estimates
The current 2010 College Station year end population within the City limits is 94,642 based on
recently issued residential Certificates of Occupancy
January
18
19
24 & 26
31
February
1
1&3
2
7 - Alarch 30
8 c& 10
8
10
16
25
Xtra Education Registration began
Exploring History Lunch Lecture Series
Spring Vegetable Gardening class
Computer Classes 101 and 102 begin
Free Exercise Video class offered Tuesday and Thursday
Computer Classes E-MAIL WORKSHOP INTERNET WORKSHOP
Computer Club for Seniors
Sit & Fit with Innovative Fitness Class
Computer User Tips Class
Senior Day at the Capitol
Senior Valentine Dance
Exploring History Lunch Lecture
BINGO AT SOUTHWOOD COMMUNITY CENTER
College Station Senior Advisory Committee
Regular Meeting
Monday, January 31, 2011
Southwood Community Center
1520 Rock Prairie Rd
10:00am
MINUTES
Members Present: E.E. Burns, Jon Denton, Frank Duchmasclo, Anne Hazen, Dorothy
Hernandez, Jerry Markowich, Robert Meyer, Colleen Risinger, Ron Silvia and .Joanna Yeager
Members Absent: Dorthea Robinson
Staff Present: Peter Lamont, Recreation Superintendent; Kelly Kelbly, Southwood Community
Center Supervisor and Marci Rodgers, Senior Services Coordinator
I. Call to order The meeting was called to order at 10.00 am by Joanna Yeager,
Chairman
II. Welcome guests and visitors No visitors present
III. Approval of minutes from regular meeting on November 29, 2010 (No December
meeting held) Jerry Markowich made the motion to approve the minutes. Robert
Meyer seconded the motion. The motion passed unanimously.
IV. Presentation, discussion and possible action on "Fish List" for Southwood
Community Center Staff reported on the recent updates and purchases for
Southwood Community Center. New furniture has been purchased for the lobby.
Additional handicapped parking spaces and designated parking for seniors only have
been added in the parking lot. Signage with the name, Southwood Community
Center, has been added to the building. An automatic door will be installed soon
along with a new coffee maker with hot water dispenser. Staff will be responsible for
ordering and displaying recognition plaques for donors.
Frank Duchmasclo reported that he has been in contact with Sam's Club for a
donation to the center. He asked the committee if they were interested in tables and
chairs or a possible grant to aid in the outdoor area. Jerry Markowich made the
motion requesting that Frank Duchmasclo ask Sam's Club to donate four card tables
with chairs. Anne Hazen seconded the motion. The motion passed. Ron Silvia
reported that he will speak with the new manager at Target to see if they would be
interested in donating to the center. The committee suggested that Target donate
prizes for games and other events. Mr. Duchmasclo reminded the committee that the
Lion's Club is still willing to help with a patio. The committee discussed plans to
enlarge the patio area in the front and on the East side of the building with shade
covering. Peter Lamont agreed to research any necessary permits the city would
require and plans. Anne Hazen made the motion to establish a temporary committee
to discuss plans for the front patio with shade covering. Frank Duchmasclo and Ron
Silvia will serve on the committee with staff, Kelly Kelbly. Frank Duchmasclo
seconded the motion. The motion passed.
V. Consideration, discussion and possible action on fees for seniors at Southwood
Community Center Kelly Kelbly presented the fees approved by the Parks and
Recreation Advisory Board for youth programs and rental rates for the center. The
Board is looking for a recommendation from the Senior Advisory Committee for a
membership fee for seniors using Southwood Community Center. Jon Denton made
the motion the seniors pay an annual fee of $20.00 paid to the Park and Recreation
Department Recreation Fund to begin March 1, 2011. Jerry Markowich seconded the
motion. The motion passed with one opposed.
VT. Presentation, discussion and possible action on Senior .advisory Committee by-
laws Anne Hazen made the suggestion that the By-laws be amended to include
establishing a board of directors consisting of five members from the Senior Advisory
Committee and four members at large to work with staff and plan programs offered
for seniors at Southwood Community Center. The committee discussed utilizing the
current program sub -committee to meet with staff and plan the monthly calendar of
activities at the center. Jon Denton and Anne Hazen agreed to meet with Marci
Rodgers to prepare the by-law amendment and present to the committee next month..
V'II. Presentation, discussion and possible action concerning establishing a
Southwood Community Center board to plan programs and activities for
seniors. Dorothy Hernandez, Anne Hazen and Joanna Yeager agreed to meet with
staff on February 15'h at 10:00 a.m. at Southwood Community Center to discuss the
calendar for following month.
V III. Presentation, possible action and discussion on Senior Services Coordinator
report regarding upcoming programs and events. (Report on file)
Marci Rodgers discussed upcoming activities including a trip to Austin for "Senior
Day at the Capitol" on Tuesday, February 8"' and a Valentine Dance held at the
Conference Center on February 1 &. Joanna Yeager will lead a free Sit and Fit
Exercise Class offered on Tuesday and Thursdays from 12:00 — 12:45 pm at the
Southwood Community Center.
I.X. Presentation, discussion and possible action on future agenda items- A
Committee member may inquire about a subject for which notice has not been
given. A statement of specific factual information or the recitation of existing
policy may be given. Any deliberation shall be limited to a proposal to place the
subject on an agenda for a subsequent meeting.
• By-laws amendment
o Committee members suggestions for programs
X. Next meeting: Monday, February 28, 2011
XI. Adjourn The meeting adjourned at 11:20 am.
2
AGENDA
BRYAN + COLLEGE STATION LIBRARY SYSTEM
ADVISORY BOARD MEETING
TUESDAY, JANUARY 18, 2011
5.15 p.m.
CLARA B. MOUNCE PUBLIC LIBRARY
201 E. 26Tn STREET
BRYAN, TEXAS 77803
1. CALL TO ORDER
2. ROLL CALL OF MEMBERS
3. RECOGNITION OF VISITORS
4. PREVIOUS MINUTES — NOVEMBER AND DECEMBER 2010
5. MONTHLY STATISTICS -- NOVEMBER 2010
6. OLD BUSINESS —
A. INTERGOVERNMENTAL CONTRACT
B. MOUNCE LIBRARY REMODELING PLAN
7. NEW BUSINESS
A. LEXIS NEXIS NOT RENEWED
B. PUBLIC BENCH RENDERINGS
C. ELECTION OF OFFICERS
D. NEW MEMBER INTRODUCTION — DOROTHY HAGEN
8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES
9. REQUEST FOR AGENDA ITEMS FOR FEBRUARY 15TH, MEETING AT THE CARNEGIE
HISTORY CENTER
10. ADJOURN
Please notify the Adm, Asst. Laura Mills, 209-5614, if you are unable to attend. Colleze Station Board
Members should also complete the absence reu_uest form and submit to the office of the College Station
Citv Secretary one week prior to meeting date.
FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER
TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY
SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE
ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF T14E MEETING SO
THAT YOUR REQUEST MAY BE ACCOMMODATED.
MINUTES OF A REGULAR MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
NOVEMBER 16, 2010
On the 161'a day of November, 2010, the Bryan + College Station Public Library System Advisory
Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Larry Ringer
Library, 1818 Harvey Mitchell Parkway South, College Station, Texas.
1. Larry Ringer, President, called the meeting to order at 5:20 p.m. and the following were present:
2. ATTENDANCE
Name
Present/
# of meetings
# of meetings
% attended
Absent
held since
attended since
in last 6
appointment
appointment
months
Larry flinger, President
P
76
70
100
Sonia Gangotena, V-Pres.
P
23
16
100
Katherine Edwards
P
33
30
100
Helen Kunz
P
18
14
66
Carroll Johnson
P
35
22
66
Elizabeth Pool
A
12
11
66
Charles Smith
P
17
17
100
Mary Fran Troy P 28 24 66
3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College
Station; Karen Lande, City of Bryan Engineering Technician; Austin Evicts, local student, and Laura
Mills, Administrative Assistant.
4. The minutes of the meeting for October 19, 2010 were approved as distributed.
5. The monthly scats for September and October were discussed. Dr. Koeninger stated the people
counter at the Mounce Library had not been working properly. Since the library no longer checks
out sculpture or art prints, the format for the monthly stats has been changed. Due to staff cuts and
reduced hours at the Carnegie, stats for the library had decreased.
6. A. In old business, Dr. Koeninger reported the Inter -Governmental Contract will be presented to
the Bryan City Council on December 7, 2010.
B. Karen Lande, Engineering Technician for the City of Bryan presented the proposed changes for
the second floor renovation of the Mounce Library. The meeting room will be moved to the north
side of the second floor and the computer lab will be moved to the area adjacent to the
Administration Office. The remainder of the second floor will be devoted to the children's area.
The adult mysteries and science fiction currently on the second floor will be relocated to the first
floor. The staff is currently shifting the collection for the new arrangement. Ms. Lande reported
that next week she will file for ADA variance for the project.
7. In new business, Ms. Gangotena congratulated Dr. Koeninger on his work accomplished since his
arrival a year ago as Library System Director. The board applauded him for noteworthy innovative
projects.
8. Librarians report: See attached report from Dr. Koeninger. Dr. Koeninger thanked Ms.
Katherine Edwards for her service to the Library Advisory Board. He presented her with a desk
clock with photo holder.
9. The next meeting is scheduled for January 18, 2011 at the Clara B. Mounce Public Library.
10. Meeting adjourned at 6:20 p.m.
Approved by:
Larry Ringer, President Larry Koeninger, Library System Director
Library Advisory Board
NovAmber 16, 2010
1. BCSPLS
a. Website Launched
b. Libraries Closed
L Nov 25-26—Thanksgiving (Binger will close at 7:00 on Weds)
ii. Dec 17, 1.1:00.1:00•--.City_wide luncheon
iii. Dec 2.4-2.7—Christmas (Mounce will close at 7:00 on Weds)
iv. Dec 31-Jan 3---New Year's
2, Mounce Remodel
i. Paint almost completed
ii. Moving of Mysteries and Sci Fi downstairs
3. YS Position at Mounce
a. Position reposted
4. City Council Workshop
a. December 7 at 2:15
b. Report to the Bryan City Council Concerning duties and responsibilities.
c. Report on plans to remodel 2°1 floor
i. Karen Lande—floor plan
il. Billy Ebner —construction
S. Board Member Reappointments
a. Sonia Gangotena
b. Elizabeth Pool
c. Charles Smith
d. Katherine Edwards —has announced her resignation from the Board
6. .<:AU0iobook Breakdown by Month
Month
feb 2U1i)
Mar 2010._...
Apr 2010
May 2010
Jun 2010
Jui 2010_....-__._._.___.
Aug 2010
Sep 2010
Qct 2010
Downloads
1 j
196
30
9_.......... __..... ... __._..___..�
__ _ .__.._....... ,..... .....
__._...
I
1459
........ ...... ...... ,___, _...,-...__.__ ... ..... ._............ _... ......... _.....
:
622
1 423 '
...............
361 .
BRYAN PUBLIC LIBRARY REPORT FOR: November, 2010
This Year
Last Year
SERVICES:
Hours Open
240
28
Meeting Room Usage
38
40
Patrons Registered
328
336
Total Patrons Active or Expired < 2 Years
15,359
15,359
Overdue Notices
1,875
2,244
Holds Filled
1,768
1,778
# of People Visiting Library (Count low due to equipment malfunction for 6 days on
one door)
17,063
19,717
# of Checkouts
25,129
25,532
# of Checkins
23,908
24,428
In House Use
3,701
3,833
CtULDREN'S RE_FERENCEANFO_RMATION/READER'S ADVISORY:_—���___--
Story Hour/Attendance --
6/249
91251
'Peen Program/Attendance
3/30
Class Visits & Tours/Attendance
1/25
3/174
Special Programs/Attendance
1/12'
6/251
Reference Transactions
478
535
Summer Reading Club Registered this month
Summer Reading Club Total Registration/Total Completion _ —
__--
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance
0/0
Interlibrary Loan Received
58
50
Interlibrary Loan Sent
Reference Transactions
675
807
Class Visits & Tours/Attendance— _
_ — 0(0
4/70
mmTechnology Classes/Attendance - --_—� `-------.__ _-_
v.------.___
9/39 mF
_ 31-Jul
DEVELOPMENT (Items Added);-�---
_COLLECTION
Adult Books
515
548
Juvenile Books
67
89
Adult Media
27
10
Juvenile Media
9
6
Videos
72
40
Microforms
CIRCULATION THIS YEAR
LAST YEAR
Adult Juvenile Other
Adult
Juvenile
Other
TCILL __. —__ _
2,244
2,059
__-----_-__._
Books 8,294 9,695 _
--------7,204
7,204 9,001
-
Periodicals 519 21
463 31
Paperbacks 990
892
Media 742 360
804 310
DVDs
4,454
4,161
Videos
31
328
Wireless Internet
256
Internet Computers
4,709
5,072
ILL
59
50
_—_-- - —
Reference 30 1
81
F 3
_
TOTAL 10,575 10,07
T7
_ _..._.._. _..._ ..._
11,496
9,444
_..._—_.._._______—
9,345
_
11,926
- __._.
..�_
GRAND TOTAL -----m�32,148—_�-�-_
__-----
30,715 _----
Prepared by by Approved by
BRYAN PUBLIC LIBRARY REPORT FOR: December, 2010
This Year
Last Year
SERVICES:
Hours Open
247
27
Meeting Room Usage
19
33
Patrons Registered
241
283
Total Patrons Active or Expired < 2 Years
17,803
15,560
Overdue Notices
1,690
2,058
Holds Filled
1,671
1,625
# of People Visiting Library15,661
18,401
# of Checkouts
20,606
23,885
# of Checkins
20,267
23,372
hi House Use
2,769
3,713
CHILDREN'S REFERENCE/INFORMATIONMADER'S ADVISORY:
Story Hour/Attendance
4/197
61189
"Peen Program/Attendance
3/30
3/18
Class Visits & Tours/Attendance
1/21
Special Programs/ Attendance -- _ _ -
_ _ 2/800
2/425
Reference Transactions _
_ _ 293
403
Summer Reading_Club Registered this
Summer Reading Club Total Registration/Total
ADULT REFERENCEfINFORMATION/READER'S ADVISORY,
Adult Programs/Attendance
0/0
Interlibrary Loan Received
46
28
Interlibrary Loan Sent
Reference Transactions
655
602
Class Visits & Tours/Attendance
0/0
0/0
Technology Classes/Attendance
0/0
0/0
COLLECTION DEVELOPMENT (Items Added);
_ Adult Books�-
Juvenile i3ooks�-_......_._
Adult Media
Juvenile Media
Videos
Microforms
CIRCULATION
WILL
Books
Periodicals
Paperbacks
Media
DVDs
Videos
Wireless Internet
Internet Computers
TOTAL
GRAND TOTAL
THIS YEAR
Adult Juvenile Other Adult
1,891
7,500 6,934 8,387
699 286 840
3,887
22
9,422 7,248
26,617
461 289
279
13 � 1
1 44
42 54
LAST YEAR
Juvenile Other
1,597
8,287
45
249
46
4,101
9,947 10,455 8,582
30,100
4,324
305
_245
4,564
28
11,063
Prepared by Approved by
LARRY 3 RINGER LIBRARY REPORT FOR:
SERVICES:
fours Open
Meeting Room Usage
Patrons Registered
Total Patrons Active or Expired < 2 Years
Overdue Notices
Holds Filled
# of People Visiting Library _
# of Checkouts
_# of Checkins
_ In House Use�---
November 2010
This Year Last Year
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance
Teen Program/Attendance
Class Visits &'fours/Attendance
Special Programs/Attendance
Reference Transactions
Summer Reading Club Registered this month
_Summer Reading Club Total Registration/Total Completion
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
258 28
15 18
292 279
1,420 14,420
1,764 1,524
1,439 2,722
7,484 16,794
),008 28,395
3,061 28,804
3,836 4,002
18/91 251508
2/17:
3/92 4/70
321 138
Adult Programs/Attendance
12/92
_
Interlibrary Loan Received
32
34
Interlibrary Loan Sent
j
Reference Transactions
1,194
886
Class Visits & Tours/Attendance
Technology Classes/Attendance
COLLECTION DEVELOPMENT (Items Added):
Adult Books
375
141
Juvenile Books
1 118
60
Adult Media
7
1
Juvenile Media
Videos _ _
�_..
_ _ _
140____...__
_
1
Mdeofanns
CIRCULATION
THIS YEAR
.LAST YEAR
Adult
!Juvenile Other
Adult
Juvenile Other
TCILL
!
920
808
Books
10,162
13,539
9,868
12,679
Periodicals
515
52
580
97
Paperbacks
620
677
Media
755
326
750
322
DVI0s
!
3,611
2,796
Videos
402
543
Wireless Internet
536
285
Internet Computers
3,135
3,165
ILL
32
34
Reference
23
1
6
54
ITOTAL
12,075
13,918
8,636
11,881
13,152
7,631
(GRAND TOTAL 34,629 32,664
Prepared by Approved by
LARRY J RINGER LIBRARY REPORT FOR: December 2010
This Year bast Year
SERVICES:
Hours Open
243
27
Meeting Room Usage
131
13
Patrons Registered
201
207
Total Patrons Active or Expired < 2 Years
16,041
14,492
Overdue Notices
1,508
-1,745
Holds Filled
_. .. .
2,910
.........1.93......
2,0
# of People Visiting Library
15,168
23,282
# of Checkouts
26,807
25,452
# of Checkins
26,407
26,290
In House Use
3,317
3,789
CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY:
Story Hour/Attendance
8/127
14/283
Teen Program/Attendance
Class Visits & Tours/Attendance
9/ 160
2/37
Special Programs/Attendance
i
Reference Transactions
3011
138
_Summer Reading Club Registered this month
Summer Reading Club Total Registration/Total Completion
ADULT REFERENCE/INFORMATION/READER'S ADVISORY:
Adult Programs/Attendance
2/0
Interlibrary Loan Received
20
14
Interlibrary Loan Sent
Reference Transactions
791
567
Class Visits & Tours/Attendance
Technolagy Classes/Attendance
COLLECTION DEVELOPMENT (Items Added):
229 �
515
Juvenile Books
l 75
174
Adult Media
-----__
..._ _ i
__23
_4
Juvenile Media
_ Videos -
_...,- 29
71
Micraforms _
__.__
.,,
,CIRCULATION ,_C__- -- �THIS YEAR
YEAR
Adult IJuverrile(?therdult
_
_LAST
Juvenile Other
TCILL 1
8341
723
Books 9,541 10,943
10,267
9,968'
Periodicals _ _ 306 49
428
48
Paperbacks _..._ 629
�
512L
_ _
Media 729 289
809�
294
DVDs {
3,8531�
2,525
Videos
4231
502
Wireless Internet
_473 3
344
Internet Computers
2,833 �-
�__..-_--
__ _._
2,918
ILL
20
14
Reference 15 0'
11
29
TOTAL 11,2201 11,281
8,436
12,0271
10,339
7,026
GRAND TOTAL 30,937
I
29,392
Prepared by Approved by
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY
THIS
LAST
REPORT FOR: November, 2010
YEAR
YEAR
SERVICES:
Hours Open
17
Patrons Registered
Total Active Patrons -` - -_
9
9
# of People Visiting Library
935
1,164
# of Checkouts (Internet PCs plus renewals)
# of Checkins
REFERENCE/GENEALOGY INFORMATION:
Interlibrary Loan Received
2
1
Reference Transactions
34
36
Visits & Tours/Attendance
1 of 15
_Special ProcJramslAttendance
3 of 32
Outside Programs/Attendance
_
COLLECTION DEVELOPMENT:
Adult Books
Juvenile Books
Adult Media
Microforms
Periodicals
IN HOUSE USE/CIRCULATION
Internet Computers
CD-rom Computers
Books
Rare Books_
History Books
Files
Photo Files
Microfilm
ILL
History Lab
Maps
Microform Machine Use
Periodical Use
CD's Not in Database
New Scans _
Photo Collection Use
Wireless Internet
TOTAL In House Use
3 18
27
17
5
112
237
5.
71
7
311
2
5
5
38
47
1
4
41
20
Prepared by Reviewed by
5
122
227 515
CARNEGIE CENTER OF BRAZOS VALLEY HISTORY
REPORT FOR: December, 2010
SERVICES,
Days Open
Patrons Registered
Total Active Patrons
# of People Visiting Library
# of Checkouts (Internet PCs plus renewals)
# of Checkins
REFERENCE/GENEALOGY INFORMATION:
Interlibrary Loan Received
Reference Transactions
Visits & Tours/Attendance
Special Programs/Attendance
Outside Programs/Attendance
COLLECTION DEVELOPMENT:
—.Adult Books
Juvenile Books
Adult Media
Microforms
Periodicals
IN HOUSE USE/CIRCULATION
Internet Computers
CD-rorn Computers
Books
Rare Books
History Books
Files
Photo Files
Microfilm
ILL
History Lab
Maps
Microform Machine Use
Periodical Use
CD's Not in Database
New Scans
Photo Collection Use
Wireless Internet
TOTAL In House Use
Prepared by
THIS LAST
YEAR YEAR
126 19
8
859 1,210
4 0
42, 25
3 of 18
- ----- 107
35
143:
6
14
11
36
309
3
3
5
4
21
23
4
2
15
13
2
53
5
4
88
257
543.
Reviewed by
MINUTES OF REGULAR MEETING
BRYAN f COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
January 18, 2011
On the 18th day of January 2011, the Bryan + College Station Public Library System Advisory
Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Clara B.
Mounce Public Library, 201 E. 261h Street, Bryan, Texas.
1. Larry Ringer, President, called the meeting to order at 5:20 p.m. and the following were present:
2. ATTENDANCI
Name
Present/
# of meetings
# of meetings
Absent
held since
attended since
appointment
appointment
Larry Ringer, President
P
77
71
Sonia Gangotena
A
24
16
vacant
Helen Kunz
P
19
15
Carroll Johnson
A
36
22
Dorothy Hagen P 1 1
Charles Smith P 18 18 }
Mary Iran Troy P 29 25
3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College
Station; and Laura Mills, Administrative Assistant. Dorothy Hagen was introduced as the new
Board Member from Bryan.
4. The minutes of the meeting for November 16, 2010, 2010 were approved as distributed.
5. The monthly stats for November and December 2010 were discussed. Dr. Koeninger stated the
wireless internet stats were invalid due to glitch that counted all wireless usage in the City of Bryan
for that period. Parking availability has decreased further in Bryan and may have contributed to
the decline in stats for December.
6. A. In old business, Dr. Koeninger reported the Inter -Governmental Contract has been signed by
both cities and is in effect.
B. Dr. Koeninger made a presentation to the Bryan City Council on January 11, 2011 about the
Library System. He showed a power point presentation about the Mounce remodeling project and
the plans for the second floor renovation. Several Council members supported the project; final
approval will be sought from Kean Register, acting City Manager. With the AARP tax help starting
February 1st in the meeting room, class visits in May, Reading program events in the summer, the
earliest the project could start is August 2011,
7. A. In new business, Dr. Koeninger informed the Board that the Brazos County Commissioner's
Court will no longer provide the legal database Lexis-Nexis subscription for the library.
B. Dr. Koeninger showed the Board the rendering for the library park bench to be sponsored by a
donor and the Arts Council of Brazos Valley, The Board agreed the design might be suitable for
another location other than the library.
C. In the election of officers, Mr. Ringer called for nominations for President. Mary Fran Troy
nominated Larry Ringer and made a motion that he be elected as President; seconded by Charles
Smith, the motion carried. Charles Smith nominated Helen Kunz and made a motion that she be
elected as Vice President; seconded by Mary Fran Troy, the motion carried.
D. Mr. Ringer welcomed Dorothy Hagen earlier in the meeting as the new Library Board member
from Bryan.
8. Librarians report: See attached report from Dr. Koeninger
9. The next meeting is scheduled for February 15, 2011 at the Carnegie History Center.
10. Meeting adjourned at 6:20 p.m.
Approved by:
Larry Ringer, President Larry Koeninger, Library System Director
1, BTOP
9
3
H
5
Q
Library Advisory Board
January 18, 2011
a. $9.6 million dollar grant
b. 70 sites including 37 in the Brazos Valley
c. Replace all Internet computers in the System
d, Access to a trainer until 2012
Reader Printers
a. Mounce
i. Approximately $9,000
ii. Use Restricted Gifts Account
b. CHC
i. Approximately $15,000
ii. Use $2,700 in donations plus Madeley Estate funds
Meetings
a. CTLS Annual Meeting
i. January 28
ii. Belton
b. TLA Legislative Day
i. February 16
Mounce Remodel
a. City Council presentation 1/11/11
YS Position at Mounce
a. Interviews
eAudiobook Breakdown by Month
Month
Downloads
Feb 2010
1
Mar 2010
196
Apr 2010
309
May 2010
408
Jun 2010
459
Jul 2010
622
Aug 2010
423
Sep 2010
361
Oct 2010
374
Nov 2010
330
Dec 2010
413
I["ll_171
BRYAN + COLLEGE STATION LIBRARY SYSTEM
ADVISORY BOARD MEETING
TUESDAY, FEBRUARY 15, 2011
5:15 P.M.
CARNEGIE HISTORY CENTER
111 S. MAIN
BRYAN, TEXAS 77803
1. CALL TO ORDER
2. ROLL CALL OF MEMBERS
3. RECOGNITION OF VISITORS
4. PREVIOUS MINUTES — JANUARY 2011
5. MONTHLY STATISTICS — JANUARY 2011
6. OLD BUSINESS —
A. MOUNCE LIBRARY REMODELING PLAN
B. RINGER EXPANSION PLAN
7. NEW BUSINESS
A. 5 YEAR PLAN
B. ILL POLICY
C. CHC PHOTO REPRODUCTION POLICY
8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES
9. REQUEST FOR AGENDA ITEMS FOR MARCH 22, 2011 MEETING AT THE CARNEGIE
HISTORY CENTER
10. ADJOURN
Please notify the Adm. Asst. Laura Mills, 209-5614, if you are unable to attend. College Station Board
Members should also comolete the absence request form and submit to the office of the Colleize Station
Citv Secretary one week orior to meeting date.
FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER
TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE LIBRARY
SYSTEM DIRECTOR, LARRY KOENINGER AT 209-5611. PLEASE TRY TO CONTACT THE
ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO
THAT YOUR REQUEST MAY BE ACCOMMODATED.
MINUTES OF A REGULAR MEETING
BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD
January 18, 2011
On the 181h day of January 2011, the Bryan + College Station Public Library System Advisory
Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Clara B.
Mounce Public Library, 201 E. 26th Street, Bryan, Texas.
1. Larry Ringer, President, called the meeting to order at 5:20 p.m. and the following were present:
2. ATTENDANCE
Name
Present/
# of meetings
# of meetings
Absent
held since
attended since
appointment
appointment
Larry Ringer, President
P
77
71
Sonia Gangotena
A
24
16
vacant
Helen Kunz, Vice President
P
19
15
Carroll Johnson
A
36
22
Dorothy Hagen P I 1 1
Charles Smith P 18 18
Mary Fran Troy P 29 25
3. Other attendees were Larry Koeninger, Library System Director; David Gerling, City of College
Station; and Laura Mills, Administrative Assistant. Dorothy Hagen was introduced as the new
Board Member from Bryan.
4. The minutes of the meeting for November 16, 2010, 2010 were approved as distributed.
5. The monthly stats for November and December 2010 were discussed. Dr. Koeninger stated the
wireless internet scats were invalid due to glitch that counted all wireless usage in the City of Bryan
for that period. Parking availability has decreased further in Bryan and may have contributed to
the decline in stats for December.
6. A. In old business, Dr. Koeninger reported the Inter -Governmental Contract has been signed by
both cities and is in effect.
B. Dr. Koeninger made a presentation to the Bryan City Council on January 11, 2011 about the
Library System. He showed a power point presentation about the Mounce remodeling project and
the plans for the second floor renovation. Several Council members supported the project; final
approval will be sought from Kean Register, acting City Manager. With the AARP tax help starting
February 1st in the meeting room, class visits in May, Reading program events in the summer, the
earliest the project could start is August 2011.
7. A. In new business, Dr. Koeninger informed the Board that the Brazos County Commissioner's
Court will no longer provide the legal database Lexis-Nexis subscription for the library.
B. Dr. Koeninger showed the Board the rendering for the library park bench to be sponsored by a
donor and the Arts Council of Brazos Valley. The Board agreed the design might be suitable for
another location other than the library.
C. In the election of officers, Mr. Ringer called for nominations for President. Mary Fran Troy
nominated Larry Ringer and made a motion that he be elected as President; seconded by Charles
Smith, the motion carried. Charles Smith nominated Helen Kunz and made a motion that she be
elected as Vice President; seconded by Mary Fran Troy, the motion carried.
D. Mr. Ringer welcomed Dorothy Hagen earlier in the meeting as the new Library Board member
from Bryan.
8. Librarians report: See attached report from Dr. Koeninger
9. The next meeting is scheduled for February 15, 2011 at the Carnegie History Center,
10. Meeting adjourned at 6:20 p.m.
Approved by:
Larry Ringer, President Larry Koeninger, Library System Director
1. BTOP
2.
3,
4
5
Library Advisory Board
January 18, 2011
a. $9.6 million dollar grant
b. 70 sites including 37 in the Brazos Valley
c. Replace all Internet computers in the System
d. Access to a trainer until 2012
Reader Printers
a. Mounce
i. Approximately $9,000
ii. Use Restricted Gifts Account
b. CHC
i. Approximately $15,000
ii. Use $2,700 in donations plus Madeley Estate funds
Meetings
a. CTLS Annual Meeting
i. January 28
ii. Belton
b. TLA Legislative Day
i. February 16
Mounce Remodel
a. City Council presentation 1/11/11
YS Position at Mounce
a. Interviews
eAudiobook Breakdown by Month
Month
Downloads
Feb 2010
1
Mar 2010
196
Apr 2010
309
May 2010
400
Jun 2010
459
Jul 2010
622
Aug 2010
423
Sep 2010
361
Oct 2010
374
Nov 2010
330
Dec 2010
413
Bryan College Station Public Library System
Long Range Plan
2011-2016
Mission Statement
The Bryan College Station Public Library System provides equal opportunity access to
information, high quality books and multimedia materials, programs, exhibits, and online
resources to meet the needs of a diverse community for lifelong learning, cultural
enrichment, and intellectual stimulation.
To fulfill its mission the Library System employs a knowledgeable, well -trained staff
committed to excellent service. It is also supported by the Library Advisory Board and
the friends of the Library.
Collection Development
I, The Bryan College Station Public Library System provides free library service to
all citizens of Brazos County. The Library System provides access to library
materials in a wide range of formats and reading levels. Collection Development
provides a framework for selecting, cataloging, and weeding all materials in the
Library System's collections.
II. It is the function of librarians to select and to discard library materials. Working
within the limitations of space and budget librarians must develop library
collections that meet the educational, informational and recreational needs of all
citizens of Brazos County.
III. Library materials must meet the needs of a wide range of library users whose
reading levels vary greatly. Materials must be made available in a wide range of
formats to meet the needs of person who may have handicapping conditions.
IV. Librarians select books, periodicals, electronic recordings, and online services on
the basis of published reviews from general mass -media publications and from
specialized library review sources. Materials may also be selected based on patron
recommendations. When published reviews are not available materials may be
pre -viewed by librarians before final selection. DVD and CD recordings are
selected using reviews and recommendations from the public.
V. Factors used in determining the acquisition of materials include:
a. Authority
b. Sources used
c. Reputation in the field of the publisher or producer
d. Current interest in the subject
e. Relative value in the field covered by the material and the value of the
material in relation to the existing collection
£ Format
g. Use of illustrations
h. Availability of funds
i. Holdings in other libraries in the Library System
VI. Librarians and Library System administrators must constantly watch for new
formats. Public demand may be the driving force behind the acquisition of
materials in new formats or languages.
VII. BCSPLS maintains a policy for challenges to library materials. The "Request for
Reconsideration Policy" establishes processes and procedures to address
challenges to library materials.
VIII. BCSPLS will participate in the Texas State Library and Archives Commission
Interlibrary Loan program.
IX. BCSPLS will continue to monitor the feasibility of providing ebooks.
X. BCSPLS will continue to monitor the development of other e-resources.
Technology
Technology Mission Statement
The Bryan College Station Public Library System is dedicated to excellence in
service for the residents of Bryan and College Station. It provides information,
technology, and recreational materials for a diverse population in a welcoming
environment. BCSPLS provides convenient access to electronic information
sources through proven technology and telecommunications. Patrons are assisted
as needed by a trained, knowledgeable staff that can help them make the best use
of both new and traditional information resources. The staff is supported by up-to-
date technology to ensure quality services that are efficient and cost-effective.
II. Goals and Strategies
The goal of the Technology Plan is to insure smooth integration of new
technologies into the library system's services and operations and to guarantee
efficient maintenance and administration of the library's automated systems.
A. BCSPLS will provide timely, accurate and useful information and
materials in a variety of formats to meet personal, job related, and
school related informational needs.
B. BCSPLS will provide current, high -demand materials in a variety of
formats for patrons of all ages.
C. BCSPLS will provide expanded use of automation for patrons and
staff and will explore future uses of automation.
D. BCSPLS will:
a. Provide free public access to Internet information sources.
1) Continue implementation of Polaris
2) Upgrade public computers and software for Internet
access and applications as needed.
3) Develop a replacement plan for library computers.
b. Provide information to the community in electronic
formats.
1) Continue to participate in the TexShare database
program.
2) Continue to provide other databases such as
Chilton, Footnotes and Legal Forms. Evaluate
possible additions to the list of databases offered.
C. Provide remote access to electronic resources to library
patrons.
1) Maintain the library web page.
2) Continue to promote the library web page including
the online catalog to the public.
d. Allow wider access to the libraries' resources through
electronic formats.
1) Continue to promote the availability of online
databases through home access.
2) Monitor changes in availability of emerging
formats.
e. Provide improved customer service by improving the
efficiency of the library's circulation system.
1) Monitor Polaris automation system, including
requesting additional staff training as needed.
f. Provide LAN.
1) Monitor the LAN and provide necessary upgrades
to hardware or software.
Continue to work closely with the IT Departments of Bryan
and College Station to maintain interconnectivity
and to implement improvements to the LAN.
g. Provide additional e-content
1) Explore participating in area consortia to provide
access to downloadable audio and video.
2) Explore alternative funding sources for additional e-
content.
I1I, Assessment of Current Status
A. Telecommunications Assessment
l . BCSPLS currently works closely with the City of Bryan IT
Department to provide staff email, the BCSPLS website,
connectivity between the Larry J, Ringer Library and the
Bryan libraries, and Polaris.
2. BCSPLS works closely with the City of College Station IT
Department to provide and maintain hardware and software
at the Larry J. Ringer Library.
4. BCSPLS provides public access to the Internet with over
50 computers dedicated to online searching and access to
the PAC.
B. Hardware & Software Assessment
1. BCSPLS uses two Dell Poweredge servers for its ILS and
Telephony systems. Both servers run Windows 2008 64bit
operating systems.
2. BCSPLS uses Polaris Library Systems ILS for circulation
and OPAC.
3. BCSPLS utilizes two custom built servers running
Windows 2003 server. One houses Envisionware's PC
Reservation system and the second is a backup/training
server for the main ILS.
4. BCSPLS uses a backup power system to insure the safety
of library records.
5. All ILS databases are backed up nightly to an offsite SAN
to maintain integrity of all data.
6. BCSPLS provides access to Ancestry Library Edition,
Chilton Library, Legal Forms, Footnotes and NetLibrary
databases.
7. BCSPLS has over 50 computers for public access to the
Internet. These computers were acquired through a grant
from the Bill and Melinda Gates Foundation in 2005-2006.
These computers run Windows XP.
8. BCSPLS has approximately 20 OPAC computers for
patron access to the online catalog.
9. Public printing is provided through Envisionware's
LPTOne print management system. Color printing is
available at the Clara B. Mounce Public Library.
10. BCSPLS has two 3M Self Check systems that allow print
materials to be checked out. Non -print materials must still
be checked out at the circulation desk.
11. BCSPLS uses Envisionware's PC Reservation system to
manage computer usage.
12. BCSPLS offers wireless Internet access at all branches.
Patrons must authenticate using their library cards and pin
number to gain access. Procedures have been established
for use of library computers by non -cardholders.
IV Staff Development
A. Formal technology training for staff will be provided as needed.
1. Library staff will participate in COB training, including the online
TTN training program.
2. Library staff will participate in training for library systems such as
Polaris and Envisionware.
B. Instructions for staff and patrons will be prepared as needed for any
new resources or equipment.
C. Technology information will be shared during staff meetings.
D. Individual hands-on training will be provided for all new employees.
V. Budget
A. BCSPLS will continue to be funded by the cities of Bryan and College
Station. The Intergovernmental Contract between the cities will be
reviewed and approved annually by the Bryan and College Station
City Councils,
B. BCSPLS will continue to provide programs for adults, children and
teens with funding provided by the Friends of the Library
C. BCSPLS will continue to solicit donations of materials and funds
through private donations.
D. BCSPLS will continue to solicit funds from the Doak Estate Trust and
other private and corporate sponsors.
VI. Plan Evaluation
The success of this plan will be judged on the library system's ability to
meet the objectives and time lines set forth in this document. The library
system's technology plan will be reassessed annually. An evaluation of
the library system's progress and any modifications of objectives will be
made at that time.
Carnegie history Center
Reproduction Policies and Procedures
The Carnegie History Center (CHC) makes its pictorial material widely available while carefully
maintaining the physical and intellectual integrity of the historic materials. Your interests and the
preservation of the materials will be assured by the observance of these policies and procedures. All
photographic and digital copies of materials in the CHC collections must be produced under the auspices
of the CHC. All negatives are the property of the CHC. Slides, transparencies, prints, digitized images,
and videos may not be copied or duplicated by the customer. Requests to videotape photographs must
be approved by the Carnegie Branch Librarian.
1, The customer accepts all responsibility for possible copyright infringement arising from the use
of reproductions from the CHC collection.
2. Neither the City of Bryan nor the CHC grants or transfers any copyright or other intellectual
property rights in any materials to the customer. If the CHC grants the customer's request for
use of the photo reproduction, permission will be granted to the customer for one-time use
only. Subsequent use of the material requires the written permission of the Carnegie Branch
Librarian. All other rights, including those of further publications or editions, are reserved in full
by the CHC.
3. The customer agrees to comply with the following requirements for a CHC credit line on
published or displayed reproductions of CHC materials. All published or displayed reproductions
of CHC materials require credit to the Carnegie History Center to include the CHC identification
number, and to appear next to the image. The credit line for published and displayed images
should read, for example "BHC #####, Carnegie History Center." If the item is does not have a
unique identification number, list it by title or designated description. Please confirm the
appropriate credit line with CHC prior to publication or display.
4. It is the customer's responsibility to obtain and provide to the CHC written permission from the
donor, photographer, or copyright holder to use restricted items from the CHC collection and to
submit the credit line to the Carnegie Branch Librarian for approval. This permission is required
prior to being granted CHC permission to use the restricted item. Restricted items in the CHC
collection include copyrighted or donated manuscripts, books, photographs, film and video.
5. Possession of a CHC image does not constitute permission for use. Permission to publish or
publicly display reproductions must be obtained from the CHC, publisher and/or source of the
materials.
6. Alterations, including cropping of the original image, are not allowed. The credit line for
cropped images should read, for example, "Detail from BHC ####, Carnegie History Center." The
CHC reserves the right to require a publication proof prior to final use approval.
7. The customer shall send a copy of any publication containing reproductions of CHC materials to
the CHC without charge. The customer shall provide the CHC with the Internet address
(Universal Resource Locator) for reproductions appearing on websites.
8. The CHC reserves the right to deny copy order requests, limit the number of photographic and
digital copies; restrict the use or reproduction of collection materials including rare, valuable or
fragile items; ensure that material is reproduced with integrity; and charge special reproduction
fees on items involving unusual difficulty in copying or that must be taken offsite to reproduce.
9. Requests for copies of photographic items intended for commercial use may be subject to a
special contractual procedure and agreement with the CHC. These requests, as well as any
requests not specifically mentioned within the above policies, should be submitted in writing.
10. Customer orders are held for pick-up for one month.
11. The CHC charges a fee for customer photographic requests. Please see the Carnegie History
Center, "Fees for Publication or Display of Carnegie History Center Images." Special requests or
requests for materials not already scanned are subject to approval by the Carnegie Branch
Manager. Fees will be assessed in accordance with the approved fee schedule and an additional
fee that covers the time, staff and materials necessary to fulfill the request. Rare and fragile
materials will not be scanned without approval by the Carnegie Branch Manager and unless
materials will not be damaged in the process.
12. The customer shall defend, indemnify, and hold harmless the City of Bryan and the CHC, its
officers, employees, and agents against all liabilities, damages, expenses, including attorneys'
fees, resulting from any claims and other proceedings by any third party for copyright
infringement or any other legal or regulatory cause of action arising from the customer's use of
CHC collection materials.
13. It is the patron's responsibility to comply with copyright law, other applicable law, and donor
restrictions that may be involved in the use of CHC collection materials.
Carnegie History Center
Photo Ordering
To order reproductions of any of our photographs:
1. Full payment in the form of a check or money order number MUST accompany all orders.
2. Digital reproductions may be downloaded to a flash drive, emailed or mailed on a CD.
3. Please add shipping fee of $5.00 if the order will be mailed.
4, Photo orders will generally be completed within 2 to 3 weeks. A rush service, with approval from
the Carnegie Branch Librarian, is available for an additional fee. This type of request will incur
additional fees.
Please use the documents below:
1. Request for Scanned Copies — Before you access this pdf file you will be asked to read and
accept our reproduction policies and procedures.
2. Fees for Publication or Display of CHC materials — Please review and include this fee if you plan
to publish or display. See document for exemptions.
3. Reproduction Policies and Procedures
Fees for Publication or display of
Carnegie History Center images
Complete the worksheet below to determine the fee for your order. All charges include a 5%
preservation fee. Fees are set by the City of Bryan City Council.
Customers in the following categories are exempt from use fee charges:
• Non -Profit Organization. You must provide documentation of your 501 (c)(3) status.
• Governmental Entities. This includes local, state and federal governments.
• local News Media. Bryan College Station television news stations and publications that are
published and distributed solely in Brazos County area are considered local news media.
• Private Individuals using images for personal use or for display in a non-public area.
Publication Cost Per Image k Number of Total Use Fee
Images
Books $10,00
Serials $10.00
Web Page or Presentation Use $15.00
Advertising Use
$15.00
Posters, Postcards, or Brochures $10.00
For promotional purposes only,
not for commercial re -sale
Non -publication Use
$2.00 with CD, flash,
or email
$8.00 otherwise
REQUEST FOR SCANNED COPIES
FROM
CARNEGIE HISTORY CENTER
DATE OF REQUEST:
NAME:
ADDRESS:
TELEPHONE NUMBER:
EMAIL:
REASON FOR REQUEST:
CARNEGIE ITEM(s) TO BE SCANNED (List each item separately by folder name and image name):
USE TO BE MADE OF SCANNED IMAGE/INFORMATION:
NOTICE. ALL SCANNED IMAGES MUST BE CREDITED TO THE "CARNEGIE HISTORY CENTER"
LIBRARIAN RECEIVING REQUEST:
DATE:
DATE MATERIALS SCANNED:
MATERIALS SCANNED BY:
MATERIALS SENT OFF/PICKED UP ON:
LOCATION OF ORIGINAL FILE:
DATE ORIGINAL COPIED FOR CARNEGIE:
CARNEGIE TITLE/FILING DETAILS:
Bryan +-College Station Public Library System
Policy: INTERLIBRARY LOAN
The Bryan +-College Station Public Library System participates in the Texas State Library and
Archives Commission Interlibrary Loan program (ILL). This service constitutes a partnership between the
library system and others libraries across the nation to loan and/or receive library materials at+F
ee4leetkA& that are not locaity held. This means that if a specific book or tar a+jr agaairae periodical is
not listed in our library catalog, a patron able to request the material through
ILL. The library system will only accept requests for books and tgairre%}ecark periodical articles. LYe
The library system do-Fto-does not request movies, music CDs, audio books, etc or other non -print
media.
In order to request an item through ILL, a patron's account must be current and in good
standing. No items will be ordered or released if the account is not clear. Patrons who have an item
listed as "Claimed Return" will be allowed to request materials through ILL. Patrons must be at least 18
vears of aee to request ILL materials. If, for any reason, there is a problem with the account, a librarian
can assist the patron in resolving the problem.
A patron is asked to provide as much information as possible, which includes name, valid library
card, e-mail address and telephone number. For books, supply the author, title, and any publication
information that will assist library staff in ordering the book. If only a certain section of the book is
desired, i.e., a eel specific chapter or page range, indicate this information on the form. For articles,
supply the author,_-a44-article title, aad-the title of the- we-nal-eF magazine periodical, the volume and
Issue number, or the date of the issue, and the page numbers of the articles. The 41afaf-y-1LL staff will
notify the patron if the requested item cannot be ordered, if the form is missing pertinent information,
or if the lending library charges a fee for the requested item, The library automation system will notify
the borrower if the library receives the item, or if the item is overdue.
Normally, this service is free; however, some libraries request a nonrefundable fee to lend
certain titles. If this is the case, the 11=6 libPariaoILL staff will contact the patron about the cost of the
item. If the patron does not want to pay the fee, then the request will be cancelled and the patron may
request another item, if the patron decides to pay the given amount, the library will re -request the item
and a statement will be sent with the material. This adds to the amount of time needed to deliver the
item, When invoiced, the patron will pay the amount to the lending library with a check or monev order
and the ILL, sue# Staff will send the invoice and payment to the lending institution. { Formatted. Strikethrough
.........................................
Materials must have been published at least 6 months prior to the request. Requests for
materials that have a publication date that is less than 6 months will not be accented.
A library patron may have up to four active ILL requests at one time. Once a patron returns a
book or picks up a requested article, another request can be made. Note that it may take anywhere
from two weeks to two months or more to receive the requested item; it will depend on the location of
the lending library and the number of copies available. if the item is needed by a certain date, provide
this date on the "Date Needed By" blank.
Books received through the ILL oroeram will be assiened a temoorary barcode. A temoorary
MARC record will be created in the library automation system. The ILL staff will be responsible for
processeng_the,bogks,anc.crealingthe temporark MARC,record,_Afger_ he item_is processed„the,book will
be placed at the library's Circulation desk. The patron will be notified by the library automation system
that the book is available. When the book is checked out to the o<atron the Circulation Clerk will assign
the due date for the item in the library automation system, Due dates are determined by the lending;
library and are not subiect to the Library System's control. Patrons may reouest an extension of the due
date by contacting ILL staff. The lending; library makes the final determination concerning the granting of
a request for,extension,
Patrons are '„ ed required to return the items on or before the due date posted on the
due -date slip located on the front cover of the book and noted in the library automation system. Alse;
t#ey asked %? rvwx e ,c baolF- ILL material should be returned to the library from which it is was
borrowed. if the book was ' -'checked out , from the Bpja4i- Clara B, Mounce Public Library return it to the
8pya4i-Clara B, Mounce Public Library RefeFenGe Circulation desk, Gr-if if it -the item Was checked out at
Larry J. Ringer Library, return it to the Circulation desk there. The ILL staff will be responsible for
returning the book to the lending library.
If ILL materials are returned damaged the lending library may assess fees/fines. The patron will
be responsible for paving those fines. Checks or money orders may lie made out to the lending library
and given to the ILL staff, The ILL stuff will be resgorsibLfoLsenqjMthe check or moneNorder to the
f�ndirz�,librar�..
Overdue fines of 51..00 oer day will be assessed on all Interlibrary Loan materials. The age of the Formatted: Indent: First line: 0.5"
oatron borrowing the material will not be a factor in assessing the fine. A notation will be made on the
patron's library account when materials are returned late. A oatron's ILL borrowing privileges may be
revoked after 3 items have been returned late.
Patrons who fail to pay for lost or damaged ILL materials or who are habitually late in returning
ILL materials to the library system may, be denied future ILL_borrowi�,based_on the discretion of the ILL
staff,and_t,he,,,Library_System,. Director,.