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Home My WebLink About11/13/2007 - Regular Agenda Packet - Parks BoardCITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD AGENDA REGULAR MEETING 7:00 PM, Tuesday, November 13, 2007 Wolf Pen Creek Hospitality Center 1015 Colgate • College Station, Texas 1. Call to order. 2. Pardon and possible action concerning requests for absences of members. 3. Consideration, possible action, and discussion of minutes from the Goals Workshop and Regular meeting of October 9, 2007. 4. Hear visitors. 5. Recognition, possible action and discussion of the Agency Accreditation program and other Departmental Awards received in 2007. 6. Discussion, consideration, and possible action regarding policies for use of athletic facilities in municipal parks. 7. Report, possible action, and discussion regarding status of registration software and information technology programs. 8. Discussion and possible action concerning Parks and Recreation Advisory Board and Departmental goals, objectives, and issues. 9. Presentation, possible action and discussion concerning the current Capital Improvement Program: • Current Capital Improvement and Park Land Dedication Project Lists • Dedications of Less than Three Acres: Spring Creek Gardens - Phase 3 (Zone 10) 0.127 acres (Greenway Dedication) 10. Report, possible action, and discussion regarding Park Maintenance Standards for FY 2007. 11. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. ■ Next Regular Meeting - December 11, 2007, Wolf Pen Creek Hospitality Center ▪ Christmas in the Park Greeting - November 30, 2007, Central Park Lobby ■ 2008 Board Meeting Schedule 12. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made at least 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas may be viewed on www.cstx.gov. Notice is hereby given that a Regular meeting of the Parks and Recreation Advisory Board of College held on the 13Fh day of November 2007, to begin 7.•00 p.m. at the Wolf Pen Creek Hospitality Center at 1015 Colgate in College Station, Texas. The following subjects will be discussed, to wit: See Agenda, g Station, Texas will be Posted this the day of , 2007, at p.m. City of College Station, Texas BY: Connie Hooks, City Secretary 1, the undersigned, do hereby certify that the above Notice of Meeting of the. Parks and Recreation Advisory Board of College Station, Texas is a true and correct copy of said Notice and that l posted a true and correct copyof said the bulletin board at City Hall, 1101 Texas Avenue, in College Station, Texas and on the City's website, iyvv, cof the City Agenda and Notice are readily accessible to the general public at all times. Said Notice and Agendwere ponotice on at Gov The scheduled time of said meeting. , and remained so posted continuously for at /east 72 hours preceding the This public notice was removed from the official posting board at the College Station City Hall on the following date an by fd time: Dated this day of , 2007 CITY OF COLLEGE STATION, TEXAS BY: STATE OF TEXAS COUNTY OF BRAZOS Subscribed and swom to before me on this the day of 2007. Notary Public — Brazos County, Texas My commission expires: (*ff' CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MINUTES 7:00 PM, Tuesday, November 13, 2007 Wolf Pen Creek Hospitality Center 1015 Colgate • College Station, Texas Staff Present: Steve Beachy, Director; Ric Ploeger, Assistant Director; Amanda Putz, Board Secretary; Pamela Springfield, Staff Assistant; Geri Marsh, Recreation Supervisor; David Hudspeth, Recreation Supervisor; Peter Lamont, Recreation Superintendent; Curtis Bingham, Parks Operations Superintendent; Kelly Kelbly, Recreation Supervisor; Grace Vrooman, Conference Center Supervisor; Dana Albrecht, Recreation Supervisor; Ross Albrecht, Forestry / Urban Landscape Manager; Scott Hooks, Parks Operations Supervisor; Sheila Walker, Recreation Supervisor; David Gerling, Special Facilities Superintendent; Marci Rodgers, Senior Services Coordinator; Afsaneh Yazdani, Parks Planner; Vera Solis, Pools Supervisor Members Present: Jodi Warner, Chair; Gary Erwin, Gary Thomas, Jody Ford, Shawn Rhodes, Billy Hart, Kathleen Ireland, Wayne Williams, Joan Perry Members Absent: None Visitors: Adam Lassiter, TAMU Student, Anthony Pusch, TAMU Student; Wade Breaux, College Station Soccer Club; Tom Edrington, College Station Soccer Club 1. Call to order: Jodi Warner, Chair, called the regular meeting to order with a quorum present at 7:02 p.m. 2. Pardon and possible action concerning requests for absences of members: No requests for absence were submitted. 3. Consideration, possible action, and discussion of minutes from the Goals Workshop and Regular Meeting of October 9, 2007: Jody Ford moved to accept the minutes as presented. Shawn Rhodes seconded the motion and the vote was called. All were in favor and the motion passed unanimously. 4. Hear visitors: Hearing none, this item was closed. 5. Recognition, possible action, and discussion of the Agency Accreditation program and other Departmental Awards received in 2007: Steve Beachy asked several employees to explain the awards that the Parks and Recreation Department received in 2007. 7:20 p.m. — Short Break for Cake and Coffee **************************************** 7:33 p.m. - Meeting Reconvened 6. Discussion, consideration, and possible action regarding policies for use of athletic facilities in municipal parks: Several issues were discussed regarding these concerns: — Who has the first priority? — How much use can these fields take? — Demand vs. Availability Billy Hart explained that the soccer groups need to use the facilities for more games and practices and that communication between users of the fields would be beneficial. He believes that an alternate organization coordinating these issues would be beneficial. Jodi Warner requested that staff research information from other cities on their field usage policies. The current Athletic Facility Use Policy would be involved in helping to determine a process. Tom Edrington, College Station Soccer Club, explained that he believes the use issue needs to be addressed immediately and felt that there needs to be a limitation put onto the fields, because they are being destroyed. Discussion followed. This was an informational item only, and no action was required. This will be discussed at the December meeting. 7. Report, possible action, and discussion regarding status of registration software and information technology programs: Peter Lamont discussed the timeline of use that the Parks and Recreation Department has had with the Safari registration software. Basketball registration will be used as a starting point to see how the internet registration will perform. Discussion followed. This was an informational item only, and no action was required. There will be an update at the next meeting. 8. Discussion and possible action concerning Parks and Recreation Advisory Board and Departmental goals, objectives, and issues: Updated goals had been distributed in the members' packets. Discussion followed regarding the Board's goals. Some strategies would be revised and added. This would be a work in progress throughout the year. Wayne Williams moved to adopt the Parks Advisory Board Goals with the recommended changes, and Gary Erwin seconded the motion. The vote was called. All were in favor, and the Parks Advisory Board Goals were approved. 9. Presentation, possible action, and discussion concerning the current Capital Improvement Program: An updated list had been included in the members' packets. ➢ Current Capital Improvement and Park Land Dedication Project Lists — Ric Ploeger explained that new access points are going to be constructed in Wolf Pen Creek Park near the concessions and Green Room areas. A brief discussion followed. ➢ Dedications of Less than Three Acres: Spring Creek Gardens — Phase 3 (Zone 10) 0.127 acres (Greenway Dedication) — This was for a potential greenway dedication located near Castlerock Park, which would provide connectivity between Castlerock Park and Southern Oaks Park. Kathleen Ireland moved to accept the dedication, and Wayne Williams seconded the motion. The vote was called. All were in favor, and the motion to accept the land dedication carried unanimously. 10. Report, possible action, and discussion regarding Park Maintenance Standards for FY 2007: This was an informational item only, and no action was required. 11. Presentation, possible action, and discussion on future agenda items: A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be ziven. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting : ' Next Regular Meeting - December 11, 2007, Wolf Pen Creek Hospitality Center • Christmas in the Park Greeting — November 30, 2007, Central Park Lobby • 2008 Board Meeting Schedule • 2008 Bond Election will be addressed at the December regular meeting. 12. Adjourn: Billy Hart moved to adjourn the meeting and Joan Perry seconded the motion. Hearing no further discussion, the vote was called. All were in favor and the meeting adjourned at 9:04 p.m. City of College Station Parks & Recreation Department 2007 Agency Awards and Recognition The following awards were received by the College Station Parks & Recreation Department in 2007 in recognition of excellence in programs delivery, operations expertise, staff professionalism and management excellence. ■ Texas Public Pool Council Agency of the Year Presented to the City of College Station by the Texas Public Pool Council on January 12, 2007 for outstanding support of the Texas Public Pool Council. ■ Texas Public Pool Council Programming A ward Presented to the City of College Station by the Texas Public Pool Council on January 12, 2007 in recognition of outstanding service to the community through programs provide throughout the year. • Ellis & Associates Gold International Aquatic Safety A ward Presented on February 1 St for consistently exceeding nationally established criteria for aquatic safety and scoring in the top 21.5% of clients served by Ellis & Associates International Aquatic Safety and Risk Management Consultants. ■ Texas Recreation & Parks Society Regions V & VII Grand Champion Vehicle & Equipment Rodeo This award was giving to the team achieving the most points of the seven agency teams which competed. The event is an annual skills -based competition and was held on March 29, 2007 in Austin, Texas. 1 • National Arbor Day Foundation Tree City USA Award This award was presented by the Texas Forest Service on April 27, 2007 at the annual Arbor Day ceremony held in Veterans Park & Athletic Park for meeting the criteria set forth by the National Arbor Day Foundation. • Society of Registered Architects New York Council Design Award of Honor Presented to Jacobs Edwards and Kelcey on June 26, 2007 in New York in recognition of professional design excellence for the master plan of the new municipal cemetery and Aggie Field of Honor. ■ Texas Amateur Athletic Federation Bronze Member City Award Presented to the City of College Station on September 24, 2007 in Corpus Christi, Texas for outstanding registration support from teams, individuals and TAAF training programs. • Commission for Accreditation of Park & Recreation Agencies Agency Accreditation This recognition was presented to the Department at the annual conference of the National Recreation & Park Association on September 26, 2007 in Indianapolis, Indiana for demonstrating compliance with a body of standards deemed essential to the quality of services delivered and the professionalism of the operational system and having accomplished the best management practices for an agency. • Amateur Softball Association James Farrell Award of Excellence This ward was presented on November 6, 2007 in Louisville, Kentucky for achieving a rating of 90 or above from the participants and the Player Representative for the ASA U18 Girls Fastpitch National Softball Tournament. Our tournament score achieved a perfect "100" rating this year. 2 Athletic Field Use Typical User Groups Adult Softball - 155-170 teams/ season - 3 seasons Girls Softball — 250 players (24 teams)/season — 2 seasons Youth Flag Football — 400 players (46 teams) fall season only Adult Flag Football — 21 teams fall season only Little Leagues Baseball — 800 players spring 200players fall Competitive Baseball — 31 teams/season - 3 seasons Youth Rec Soccer 1200 players/ seasons 2 seasons Youth Competitive Soccer — 15 teams/season — 2 seasons Adult Rec Soccer — 48-52 teams/season - 3 seasons Veterans Park — Athletic Fields Army — Closed for rehabilitation Navy - Wednesday 5:00 p.m Thursday 5:00 p.m. — Saturday 8:00 a.m. — Saturdays 2:30 p.m. Sundays 1:00 p.m. — Marine Corps Wednesday 5:00 p.m Thursday 5:00 p.m. — Saturday 8:00 a.m. — Saturdays 2:30 p.m. — Sundays 1:00 p.m. — — 11:00 p.m. Adult Rec Soccer 9:30 p.m. Youth Rec Soccer — Rotating Schedule 2:00 p.m. Youth Rec Soccer — 8:00 p.m. Youth Competitive Soccer 111:00 p.m. Adult Rec Soccer — 11:00 p.m. Adult Rec Soccer 9:30 p.m. Youth rec Soccer — Rotating Schedule 2:00 p.m. Youth Rec Soccer 8:00 p.m. Youth Competitive Soccer 111:00 p.m. Adult Rec Soccer Coast Guard — Closed for rehabilitation Air Force - Wednesday 5:00 p.m. Thursday 5:00 p.m. Saturday 8:00 a.m. — Saturdays 2:30 p.m. Sundays 1:00 p.m. — — 11:00 p.m. Adult Rec Soccer — 9:30 p.m. Youth rec Soccer — Rotating Schedule 2:00 p.m. Youth Rec Soccer — 8:00 p.m. Youth Competitive Soccer 111:00 p.m. Adult Rec Soccer Merchant Marine - Wednesday 5:00 p.m — 11:00 p.m. Adult Rec Soccer Thursday 5:00 p.m. — 9:30 p.m. Youth rec Soccer — Rotating Schedule Saturday 8:00 a.m. — 2:00 p.m. Youth Rec Soccer Saturdays 2:30 p.m. — 8:00 p.m. Youth Competitive Soccer Sundays 1:00 p.m. —111:00 p.m. Adult Rec Soccer Patriot - Tuesday — 5:00 p.m. — 11:00 p.m. Adult Rec Soccer Thursday - 5:00 p.m. — 11:00 p.m. Adult Rec Soccer Saturday - 2:30 p.m. — 8:00 p.m. Youth Competitive Soccer Sunday - 1:00 p.m. — 11:00 p.m. Adult Rec Soccer Ranger - Airman - Tuesday — 5:00 p.m. — 11:00 p.m. Adult Rec Soccer Thursday - 5:00 p.m. — 11:00 p.m. Adult Rec Soccer Saturday - 2:30 p.m. — 8:00 p.m. Youth Competitive Soccer Sunday - 1:00 p.m. — 11:00 p.m. Adult Rec Soccer Tuesday — 5:00 p.m. — 11:00 p.m. Adult Rec Soccer Thursday - 5:00 p.m. — 11:00 p.m. Adult Rec Soccer Saturday - 2:30 p.m. — 8:00 p.m. Youth Competitive Soccer Sunday - 1:00 p.m. — 11:00 p.m. Adult Rec Soccer Veterans Park — Softball All fields - Monday — Thursday — 6:00 p.m. - Midnight Adult Softball Central Park Athletic Fields All Fields - Monday — Thursday 5:00 p.m. - 9:00 p.m. —Youth Flag Football Saturday 8:00 - a.m. — 2:00 p.m. Youth Flag Football Sunday 1:00 p.m. — 10 p.m. Adult Flag Football Central Park Softball Fields — Closed for Rehabilitation Southwood Valley Youth Athletic Fields All Fields - Tuesday — Thursday 5:00 p.m. — dark Youth Rec Soccer Saturday — 8:00 a.m. — 2:00 p.m. Youth Rec Soccer Southwood Valley Adult Athletic Fields All Fields Monday — Thursday 5:00 p.m. — 10:00 p.m. Youth Competitive Soccer Saturday 8:00 a.m. — 2:00 p.m. — Youth Rec Soccer Sunday 8:00 a.m. — 7:00 p.m. Youth Competitive Soccer Southwood Valley Little League Fields — All Fields March — November schedule varies — Little League and Competitive baseball Southwood Valley Senior League Fields — All Fields March — November schedule varies — Little League and Competitive baseball Wayne Smith Baseball Fields — All Fields March — November schedule varies — Little League and Competitive baseball Bee Creek Softball Fields — Monday - 5:00 p.m. Tuesday — 5:00 p.m. Thursday - 5:00 p.m. Saturday — 8:00 a.m.- - 10:00 p.m. Girls Softball — 10:00 p.m. Girls Softball — 10:00 p.m. Girls Softball 8:00 p.m. Girls Softball Lemontree Softball Field Monday - 5:00 p.m. — Tuesday — 5:00 p.m. Thursday - 5:00 p.m. Saturday — 8:00 a.m.- 10:00 p.m. Girls Softball — 10:00 p.m. Girls Softball — 10:00 p.m. Girls Softball 8:00 p.m. Girls Softball Anderson Park Athletic Fields — Converted back to neighborhood park, 1 St come 1st serve This does not include tournaments or individual rentals CITY OF COLLEGE STATION *I Parks & Recreation Department Goals & Objectives FY2007 Year End Report (Not Prioritized) • Implementation of City Council Strategic Issues • Leisure Programs • Cooperative Efforts • Special Projects • Implementation of the CIP Program • Continuation of Staff Development Implementation of Citv Council Strategic Issues Q✓ Develop Alternative Revenue Sources N A+ Proposal submitted on November 1, 2006; Concession proposal approved. Q✓ Develop Cemetery Master Plan N A+ Design contract signed; site tour completed; visioning process November 2006; preliminary plan complete and presentation to Council on March 1, 2007 Q✓ Cemetery Phase I Plan N A+ Design contract approved April 2007; Council updated August 6, 2007 Complete and bid Cemetery Phase I construction documents N A+ Q✓ Cemetery Marketing and Licensing N A+ Request for Proposals scope of work developed; Marketing plan bid opened May 31sY; to Council for approval in July 2007 and contract signed. Cemetery Rules and Regulations created N A+ E Begin Cemetery Option Sales N A+ Sales options began on July 2nd Establish Cemetery Space Prices ,.► A+ Q✓ Parks Portion of the Comprehensive Plan (Parks Master Plan Updated) N A Executive Summary through Section III reviewed and updated December 2006; Meeting with consultant on February 22, 2007 to discuss Park Land Dedication issues; Developer Focus Group regarding Park Land Dedication held on August 8, 2007; Revised ordinance approved by Council on September 13, 2007. Q✓ Senior Committee report to Council on Conceptual Design on January 11, 2007 N A Q✓ Succession Planning N C Four superintendents attended; HR provided list of retirement eligible employees ❑✓ Director Position Replacement Process N C Advance notice given to Management in December 2006; retirement date December 31, 2007 Cooperative Efforts Q✓ Support Brazos Valley Senior Games Games held the weekend of April 19th - 22nd 2007. Updated: November 1, 2007 Page 1 of 5 Continue to support Grimes County Regional Park efforts Project on hold pending appraisal from TMPA; letter of support sent to Senator Steve Ogden November 2006; tour with Grimes County Commissioner's Court on June 14, 2007 Complete the update of the CSISD Joint Use Agreement Final draft prepared and reviewed by Legal. Reviewed by CSISD and proposed changes forwarded to City's Legal Department in August, 2007 Q✓ Complete improvements at Pebble Creek Park Shade covers complete December 2006; ILA for drainage approved Jan 2007; project bid awarded by CSISD. �✓ CSISD collaborative efforts on future CIP projects Meeting held November 8, 2006. Q✓ Continue implementation of Veterans Memorial master plan Trails grant request prepared for memorial pathway and submitted to TPWD May 2006; Trail grant approved. Q✓ Implement Park PALS (Park Advocacy, Leadership, Service) Program Q✓ Complete the transfer of Library responsibilities to PARD Assigned to David Gerling; transfer complete. Q✓ Preparation for Kid's Klub 20th Anniversary Celebration of Lights on After School October 20, 2007 ❑✓ Assist Bryan ISD Swim Team operation Q✓ Host Annual International Scholars Picnic at Veterans Park American Pavilion Scheduled for Thursday, October 4, 2007. Q✓ Host Special Olympics Events Completed for October 2007. Q✓ Host 15t Annual "Wiener Dog Races" in support of Brazos Animal Shelter Completed for Saturday, October 13th at Veterans Park & Athletic Complex Implementation of the CIP Program Q✓ FY 2007 CIP Projects Ongoing. Monthly report given to Board. FY 2007 list distributed. ❑✓ FY 2007 Park Land Dedication Projects Ongoing. Monthly report given to Board. Design Wolf Pen Creek water feature Oversight Committee meeting quarterly; design is on hold. Science Park concept presented July 17, 2007 E✓ Design new Forestry Shop Design complete Q✓ Bid out new Forestry Shop Out to bid; bid opening May 3rd; bid award to Council May 24th Begin operations at new Forestry Shop Reallocate and redesign Central Park Maintenance Shop On Hold Q✓ Engineering and design of Adamson Pool Bathhouse Design contract with Arkitex Studio in place; design is in progress Updated: November 1, 2007 Page 2 of 5 Determine operation costs for proposed new parks Edelweiss Gartens - Ready to bid Nantucket Cove ti Ready to bid Woodland Hills - Public Hearings held March 7th and April 10th; Ready to bid University Park - Ready to bid Determine when proposed new parks should be built - Construction to begin 2007 Edelweiss Gartens - Design Complete Nantucket Cove - Design Complete Woodland Hills - Design Complete University Park - Design Complete Completion of Crompton Park Phase II Construction of trail extensions complete; Contract awarded for Phase II Complete Oaks Park Renovation Contract awarded Leisure Programs Determine priority of service for provision of leisure programs. 0 25th Anniversary of Public Pool Trout Fish Out at Adamson Lagoon Held February 9-11, 2007 Get web -based information database for teens up and running Fall 2007 Reinstate the Teen Advisory Board Special Projects E Continued implementation of Park Maintenance Standards Ongoing N First quarter report to Board February 2007; 2nd quarter to Board April 23rd; third quarter to Board in August 2007 E Park Land Dedication Ordinance Revision Council approved revisions on September 13, 2007. �✓ Investigation of UV systems for city pools. Q✓ Determine role of PARD in public health issues Planning Health Fair; Life Trail Exercise Equipment installed Implement RecWare on-line registration In progress - working with CS MIS and Active Community Solutions. Expected to be functional by Fall 2007. Q✓ Update library book check-out system at the Larry Ringer Library. Installation complete. Q✓ Host 25th Annual Texas Public Pool Council Held the week of January 8, 2007. Q✓ Implement Junior Trail Ranger Program at Wolf Pen Creek. Grant requested from Brazos Valley Junior League Q✓ Implement the operation of new facilities at Wolf Pen Creek Amphitheater. Support services building completed and turned over from contractor; second building turnover pending Updated: November 1, 2007 Page 3 of 5 ❑✓ Implement the Wolf Pen Creek Trail Interpretive Program Signage has been installed 0 Implement the operation of new facilities at Veterans Park and Athletic Complex Q✓ Implement the operation of new facilities at WA Tarrow Splash Park �✓ Host ASA tournaments June 2007 14U State; Girl's Fast Pitch State - July 2007, 18U National Q✓ Review and finalize Concessions Operations proposal Proposal approved February 2007; Concessions Supervisor position filled. EImplement the transfer of the Greenways Program to PARD The position has been posted. Continuation of Staff Development Q✓ Attend Supervisory Academy ,,, September - November 2007 Amanda Putz, Scott Deffendoll, Melvin Lange graduated. ❑✓ Attend 2007 Management Academy N February 19 - 23, 2007 ❑✓ E] ❑✓ El Ei E1 E El El El CI El El Attend 2007 Emergency Management Academy N February 7 - March 28, 2007 Melvin Lange, Bruce Ray and Cameron Park graduated. Attend Arbor Master Training 2007 (Irving, TX December 8 & 9, 2006) Curtis Schoessow, Daniel Tice, Bryce Bloodworth Attend the 2006, 13th Annual Southeast Texas Grounds Maintenance Conference Thirteen Parks Operations and Forestry division members attended the conference on October 26, 2006 Coordinate prepare for and attend 2007 TRAPS Regional Workshop Attend 2006/2007 Texas Turfgrass Conference First conference in December 11-13, 2006 - Scott Hooks Attend 2007 Trends in Recreational Facilities Conference On Hold Attend the 2007 College Station Leadership Institute N May 15th -17th Peter Lamont scheduled; training cancelled. Attend Community of Respect training Peter Lamont, Grace Vrooman, Charles Harris Investigate feasibility of NRPA Departmental Accreditation Accreditation approved September 25, 2007 Attend 2006 NRPA Annual Congress Steve Beachy and Ric Ploeger in October 2006. Attend Licensed Irrigator continuing education class in January 12-13, 2007 Pete Vanecek, Ross Albrecht Attend Landscape Architect's Conference in April 2007 Pete Vanecek & David Wood Attend the National After School Conference for Elementary and Middle Schools Lance Jackson and Jana Church attended. Attend the 2006 Texas Trails Conference in Grapevine, Texas Scott Hooks and Sheila Walker attended November 2-4, 2006 Updated: November 1, 2007 Page 4 of 5 Participate in the State Hurricane Exercise April 30 - May 5, 2007 City not included in statewide exercise ❑✓ Attend the Texas Recreation and Park Society Conference N February 2007 Steve Beachy, Geri Marsh, Peter Lamont E Attend the TAAF regional conference in Corpus Christi, TX Attended by Geri Marsh and Peter Lamont in September 2007. Q✓ Attend National Recreation and Park Association 2007 Annual Congress Attended by Steve Beachy, Ric Ploeger, Kathy Merrill, Geri Marsh V Item Complete - 58 of 74 = 78% Pending/On Hold - 15 Item will not be done - 3 Updated: November 1, 2007 Page 5 of 5 CITTOF COLLEGE STATION the heart of the Research Valke .,....J November6,2007 Mr. Joe Shultz, P.E. Engineering Manager Spring Creek CS Development Ltd. 4490 Castlegate Drive College Station, Texas 77845 Dear Joe, have reviewed the information that you sent regarding the proposed greenway area as shown in the Spring Creek Gardens Phase 3 project. The information shown is as described at our earlier meeting and is consistent with the City of College Station policy to provide connectivity between neighborhoods and parks. The greenway property is listed as a total of .127 acres and is adjacent to the existing neighborhood park site previously dedicated for this subdivision. The configuration of this greenway property will provide pedestrian access to the future park from two cul-de-sacs as shown in the attached plat. The City of College Station Parks and Recreation Department accepts this .127 acre tract as part of the greenway system by means of the subdivision platting process. Your time and support in this transaction are greatly appreciated. Please contact Pete Vanecek Senior Park Planner at 764-3412 if additional information is required. hen C. Beady Director of Parks and Recreati City of College Station, Texas Copies: Parks & Recreation Advisory Board Pete Vanecek, Senior Park Planner P.O. BOX 9960 1101 TEXAS AVENUE COLLEGE STATION • TEXAS • 77842 979.764.3500 www.cstx.gov College Station Parks and Recreation Department Administrative Approval Form for Required Parkland Dedications Less than Three Acres 1. Applicant Name: Spring Creek CS Development Ltd. Address: 4490 Castlegate Dr., College Station 77845 Phone: 979-690-7250 E-mail: 2. Development Name: Spring Creek Gardens Phase 3 Development Location: Candace Ct. & Decatur Dr. 3. Dwelling Units are in Park Zone 10 and there are Single Family Units 36 Multi -family Units 4. Required Land Dedication: .288 Acres - Single Family @ 101 Dwelling Units per Acre Acres - Multi -family @ 125 Dwelling Units per Acre OR 5. Land Fee in Lieu of Land Dedication: $ - Single Family @ $198.00 per Unit $ - Multi -family @ $160.00 per Unit 6. Development Fee: $ $ 10,512 7. Total Fee: $ 10,512 - Single Family @ $358.00 per Unit - Multi -family @ $292:°° per Unit Comments: .127 acres to be dedicated but other land was already dedicated from Phase 1 towards Castlerock Park College Station Parks & Recreation Department Approval: Name Date See attached letter 11-02-2007 Document Scanned to P Drive: O:/Board/Park Land Dedication/PARD Approval Form for Less Than 3 Acres.doc Parks & Recreation Department Current Unresolved Issues November 7, 2007 The following list is a summary of issues that are currently facing the Parks and Recreation Department. There has not been time to adequately address or resolve these issues. Also, they are not listed in any order of priority: • Completion of the Recreation, Park and Open Space Master Plan This document is supposed to be revised and updated every 3 years. The last update was completed and adopted on June 12, 2003. It is approximately 75% complete at this time. Final completion is dependant upon work load and other priorities. Pam Springfield, Pete Vanecek and Ric Ploeger have taken the lead on this effort when time allows them to work on it. • Park ordinance update regarding dog parks. The current park rules ordinance needs to be updated to provide the information about the new area in Steeplechase Park and the planned area in University Park that allow dogs to be off lease. No work has started on this update. • Skateboard park presentation and discussion with the City Council. A group of concerned citizens appeared before the Parks & Recreation Board in September requesting that the City develop a skateboard park. No work has been done to prepare a report at this time. • Parkland Dedication Ordinance ETJ administration. The last revision of the parkland dedication ordinance included provisions to include the requirement for the ETJ. The park zone maps will need to be expanded to include the ETJ and the procedures for administration and enforcement of the ordinance will have to be developed. The ordinance takes effect January 1st, 2008. We have not had time to begin to develop any procedures nor have we had time to develop the procedures related to the ETJ dedications. • FY 2007-2008 Capital Improvement Projects There are a total of 31 projects listed for FY 08. 4 of these have been completed. 15 are in the design phase at this time. 5 additional projects are under construction. These projects represent a significant work load to manage for the two Park Planners. Ric Ploeger currently assumes the over all supervision of the CIP process and ensures that they are kept moving forward. (Detail sheet attached). Pete Vanecek, David Wood, Ross Albrecht and Ric Ploeger are involved in these projects. 1 • Future Capital Improvement Program A preliminary proposed list of projects has been submitted. This list has not been reviewed or prioritized by the Parks & Recreation Advisory Board. The CIP process will have a very significant time commitment for the staff. This includes preparing information for the citizens committee as well developing and refining projects and priorities. The proposed senior center and library expansion are very key components of the future CIP plan. (Proposed plan attached). Pete Vanecek, David Wood and Ric Ploeger developed the preliminary CIP list. • Greenways Program implementation. We have not had time to interview any candidates for the open position. Also, we have not had time to begin the review of the Greenways Master Plan. The Greenways Program is being transferred to Planning and Development Services effective November 2007. • Athletic field use policies The numerous user groups of the soccer, softball and baseball facilities have voiced concerns and complaints regarding the scheduling of the existing athletic facilities. These groups compete with each other for the same times and facilities throughout the year. This is a continuing problem that may never be resolved due to the general lack of cooperation between the various competing factions. This issue is scheduled for initial discussion at the November 13th Parks and Recreation Advisory Board meeting. Curtis Bingham and Peter Lamont are involved in this process along with the Parks & Recreation Advisory Board. • Tree maintenance for streets, parks and public areas. There are numerous areas that have hazard trees that need to be addressed. This includes low hanging limbs over streets that hit busses, trucks and other high profile vehicles. Also, trees and shrubs block sight lines at intersections creating traffic hazards for on -coming vehicles. This is a particular problem in the older neighborhoods. In addition, there are countless dead trees and trees with dead limbs that pose a hazard to those under them. At the current time, we do not have the resources to address these hazard trees. The most urgent are addressed on a reactionary mode as time permits. Ross Albrecht and Gerald Guillory are the primary points of contact. • Strategic Business Plans. The Parks and Recreation Department Staff are working very hard to develop the Strategic Business Plans as directed. There will be a separate plan for each of the five main "divisions" of the Department (Administration, Recreation, Special Facilities, Parks Operations and Forestry). This is a significant work requirement on the part of the Superintendents and Supervisors as well as Ric, Pam and me. This has been given a priority status and other projects have been delayed to meet the deadline of January, 2008. 2 • New cemetery design and development. This is the single most expensive project in the history of the Department. It is a very complex project that includes numerous meetings with the Cemetery Advisory Committee. There are many steps to complete this process including several council actions that will be required in the next several months (approval of new fees; approval of rules and regulations; approval of bids; approval of the endowment fund and approval of an agreement to use the TAMU licensed logos). Ross Albrecht is the project manager for this project in addition to his daily duties as Superintendent of the Forestry Division. This is a high priority project due to the number of spaces remaining in the existing cemetery. We will run out of sellable spaces before the new cemetery is operational. In addition, the sales program for the new cemetery is expected to have a large impact upon the daily operations of the department. • On line registration process. We have not completed the implementation of the on line registration process. An initial registration test run will be offered in December for the 2008 youth basketball program. If successful, other programs will be offered in the spring of 2008. This implementation will require extensive staff time on the part of the program supervisors as well as the support staff of the department. Peter Lamont is coordinating this effort. Peter Lamont is the primary point of contact. David Gerling and the various Program Supervisors along with the entire Departmental Support Staff are involved in this project. • Wolf Pen Creek Water Feature This project has a budget of $1.2 million. However, there is no clear direction as to what the project should be or where it should be located. Numerous ideas have been presented over the past few years, but no commitment has ever been made other than including funding in the budget. No one is currently working on this project. • Advisory Boards and Committees. The department currently has administrative responsibility for the Parks and Recreation Advisory Board; the Wolf Pen Creek Oversight Committee; the Senior Advisory Committee; the Cemetery Advisory Committee and provide support for the Wolf Pen Creek TIF Board. These groups require significant time and staff resources to support and ensure compliance with all state laws. Ric Ploeger, Pam Springfield, Helen Banks, Amanda Putz, Mollie Binion and Marci Rodgers are heavily involved in the support of these citizen committees along with the Director and other key staff members. • CSISD Joint Use Agreements The review and update of the various joint use agreements with the College Station Independent School District has begun. The initial draft document has been prepared and was reviewed by both entities. However, it has been on hold due to other priorities. To complete this task, a fresh review by the management of both 3 organizations and legal staffs is required. No one is currently working on this issue due other priorities. • Kids Klub staffing requirements. This high profile program is severely understaffed at the management level. With only one full time person to administer the daily program operations for 1,000 children and staff supervision of approximately 100 employees the potential for serious problems to occur is high. Without additional help in this regard, I do not recommend any additional expansion to new campuses or increases in enrollment at existing campuses. The program director is stretched to the maximum. Peter Lamont and Jana Wood are trying to provide information regarding the program that supports the need for additional staff. • Grimes County Regional Park The acquisition of the 10,600 acre tract of land from the Texas Municipal Power Agency is the single most significant project affecting the future quality of life for our citizens. The project will require the partnership with numerous partners at the local, state and national level. The impact upon leisure opportunities, economic development and tourism are immense. This project is extremely important to College Station and the entire Brazos Valley region. No one is assigned to work on theproject at this time. • Leisure Program evaluation process The lack of development and implementation of a consistent, objective and effective evaluation process for all leisure programs is one of the deficiencies noted during the accreditation review. The training to develop a program has begun. However, additional time is needed to refine the program and then implement the process. The two Recreation Superintendents and their Supervisors are working on this as time permits. • Agency Accreditation The successful completion of the agency accreditation process is only the beginning of the commitment. The real work lies in changing operations to reflect the written standards used for accreditation and to continually document every action along the way. That process must be continuous throughout the year or the accreditation designation will be revoked. Upper management must support this effort throughout the organization and recognize that it has to be a priority to succeed. Resources must be devoted to this effort on an on -going basis, not just the months prior to the re -accreditation review process. Currently, Geri Marsh and other staff members work on this as time permits. • Organizational transition process. My pending retirement and Ric's pending retirement pose significant challenges in the next few months. The current workload is more than we can handle at the present time and day to day routine business often gets delayed or postponed to address other priority issues. 4 The new Director and Assistant Director will have very significant challenges in effectively dealing with these issues. This is particularly true for someone new to the organization as they will have to quickly learn the internal systems while moving forward with numerous high priority projects, events and programs. At the same time, the supervisors and superintendents have to keep the daily operations and programs going to avoid significant customer complaints and problems. The new people will need upper management's full support, patience and assistance during this process. The existing department staff will also need strong support and assurance throughout this process as well. These people are the key to the success of the transition process and the daily operations of the department. If you lose their trust and support, the process will undoubtedly be wrought with conflict, complaints and confusion. Steve Beachy Director Parks & Recreation 5 PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY'08 NOVEMBER 1, 2007 Capital Improvement Projects FY'08 STARTER LIST Capital Improvement Projects Adamson Bath House Re•lacement AFOH Cemete Forest Sho Gabbard Im•rovements Lions Swin• Set Oaks Basketball HB Court & Cover Oaks Im•rovements SW Little Lea • ue Field li • htin Thomas Bath House Re•lacement Desi•n Status On Hold In Design Under Construction Under Construction Pending Construction Contract In Desi•n In Desi.n Project Project Manager # Budget Ric Ross Ric David Pete David David Pete Ric PK0701 GG9905 PK0520 PK0704 $990,000 $8, 000, 000 Funding Source 1111MMIll MINA sr- 11. $779,000 $140,000 $15,000 $15,000 Completion Date Expected/Actual MO ••I l• 1111 MANI PK0705 PK0808 $143,000 $400,000 $30,000 Final Cost Pending/On Hold In Design Out to Bid /Re -Bid 2 8 0 Bids Received Pending Design Contract Pending Construction Contract No Status Under Construction Public Hearing Scheduled 0 1 1 0 4 0 19 Park Land Dedication Pro "ects Park Land Dedication Project Project Projects Prioritized Funding Status Manager # Budget g Source ZONE 1 - $3639 ZONE 2 — 143 685 ZONE 3 - $76,785 Central Park Pond Improvements/ Disc Golf Course WPC Sidewalk ZONE 4 - $33,044 ZONE 5 - $869 In Design In Desi•n Steeplechase Small Dog Area i On Hold ZONE 6 — $230,938 Southwest ZONE 7 - $225,459 ZONE 8 - $47,198 Emerald Forest Park Improvements ZONE 9 - $37,970 Woodland Hills Development ZONE 10 - $579,312 Edelweiss Gartens Development Southern Oaks Trails ZONE 11 —$2772 ZONE 12 - $72,884 ZONE 13 - $637 ZONE 14 - $84,186 ZONE 15 - $19,130 ZONE 16 - $0 Hol Under Construction In Design In Design In Design On Hold David Pete David Pete David Pete Pete 0 PK0805 PK0712 PK0713 PK0523 PK0613 $61 000 $204,991 $44,500 $34,000 $366,000 Completion Date Expected/Actual 4111111Mill. NMI! Zone 3 Zone 3 Zone 5 Zone 7 Zone 8 Zone 9 Zone 10 3/08 5/08 Final Cost 2/08 Park Land Dedication Summary On Hold In Desi•n Out to Bid / Re -Bid Bids Received Pending Construction Contract Pending Design Contract Under Construction Under Contract Public Hearin! 3 6 0 0 0 0 1 0 0 11 I - Intergenerational Project 0:/Projects/C/P/CiP & Park Land Ded Project List.doc Page 2 PARK MAINTENANCE STANDARDS SURVEY SUMMARY FOR FY 2007 Quarterly Periods: First Quarter, FY 2007 Overall % of Standards Met: 89% Second Quarter, FY 2007 Overall % of Standards Met: 90% Third Quarter, FY 2007 Overall % of Standards Met: 88% Fourth Quarter, FY 2007 Overall % of Standards Met: 89% Categories I. Athletic Facilities: Competitive Fields East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1st Quarter 92% 80% 90% 87% 87% 2nd Quarter 92% 87% 92% 90% 90% 3`d Quarter 91% 88% 90% 90% 94% 4th Quarter 92% 87% 92% 90% 92% II. Playgrounds East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1st Quarter 90% 89% 91% 90% 92% 2"d Quarter 90% 91% 95% 92% 88% 3`d Quarter 85% 87% 92% 88% 91% 4th Quarter 86% 90% 92% 89% 89% III. Pavilion/Shelter Facilities East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1st Quarter 94% 90% 88% 91% 88% 2"d Quarter 97% 93% 92% 94% 90% 3rd Quarter 93% 86% 92% 90% 90% 4th Quarter 95% 95% 91% 94% 91% IV. Tennis Courts East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1st Quarter 90% 93% 91% 91% 92% 2" Quarter 93% 93% 95% 94% 92% 3`d Quarter 91% 91% 100% 94% 93% 4th Quarter 88% 89% 100% 92% 92% V. Basketball Courts East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1st Quarter 100% 92% 100% 97% 99% 2°d Quarter 100% 98% 96% 98% 99% 31.d Quarter 96% 96% 98% 97% 99% 4th Quarter 94% 98% 100% 97% 99% VI. Sand Volleyball Courts 5 East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1 Quarter 70% 78% 89% 79% 92% 2"d Quarter 70% 78% 89% 79% 80% 3`d Quarter 74% 93% 89% 85% 91% 4d' Quarter 70% 78% 89% 79% 81% VII. Ponds East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 151 Quarter 84% 96% 80% 87% 73% 2nd Quarter 73% 91% 87% 84% 77% 3rd Quarter 83% 76% 64% 74% 77% 4th Quarter 75% 96% 67% 79% 82% VIII. Parks: General Parks East South West Avg. % of Stds Met Prev. Yr. % of Stds. Met 1 S` Quarter 87% 86% 94% 89% 92% 2nd Quarter 90% 88% 93% 90% 91% 3rd Quarter 84% 87% 96% 89% 92% 4`h Quarter 89% 91% 94% 91% 91% Overall District Averages East South West Overall % of Stds Met Prev. Yr. % of Stds. Met 1 s` Quarter 88% 88% 90% 89% 89% 2"d Quarter 88% 90% 92% 90% 88% 3`d Quarter 87% 88% 90% 88% 91% 4th Quarter 86% 90% 91% 89% 90% o PARKS AND RECREATION ADVISORY BOARD MEETING DATES 2007-2008 December 11, 2007 January 8, 2008 February 12, 2008 March 18, 2008 April 8, 2008 May 13, 2008 June 10, 2008 July 8, 2008 August 12, 2008 September 9, 2008 October 14, 2008 November 18, 2008 December 9, 2008 Items for agenda submission are scheduled on a first -come, first - served basis. If a large number of items have been submitted for a given meeting, items can be scheduled for the next available meeting. If you have any questions, p/ease contact the Parks 4 Recreation Department Assistant Director or Board Secretary at 764-3415 or 764-6271. College Station Senior Advisory Committee Regular Meeting Monday, October 29, 2007 College Station Teen Center 1520 Rock Prairie Rd. 10:00am Minutes Members Present: E.E. Burns, Joyce Davis, Dorothy Hernandez, Laura Holmes, Edgar Jones, Robert Meyer, Neal Nutall, Raymond Reed, Jean Roberts, Ron Silvia, Yvonne Stevens, Doreen Todd and Joanna Yeager Members Absent: Rick Heaney, Jack Hernandez and Colleen Risinger Staff Present: Marci Rodgers, Senior Services Coordinator I. Call to order The meeting was called to order at 10:04 am by Robert Meyer, Chairman II. Hear visitors No Visitors III. Approval of minutes from regular meeting on September 24, 2007 Ray Reed made the motion that the minutes be approved. Ron Silvia seconded the motion. The motion passed. IV. Report, discussion and possible action on meeting with Program Sub - Committee and the Bryan/College Chamber of Commerce (report on file) Robert Meyer and Jean Roberts met with Dena Gaskin with the B/CS Chamber of Commerce. They discussed several items that were of interest to seniors such as housing, tourism, activities for seniors along with recognition of senior friendly businesses. The Chamber has no direct plans to work on senior issues other than the Senior Leadership Brazos Program. Ms. Gaskin indicated that the Chamber of Commerce would do all they could to network with local seniors. The committee asked that the Convention and Visitors Bureau be contacted and have Mr. Barry Biggar speak to the committee. V. Report, discussion and possible action on City Council Workshop Meeting held October 11, 2007 agenda item #2: Discussion of timetable for implementing a new capital improvement program Ray Reed attended the October 11 th meeting and reported to the committee that council decided to hold the bond election in November, 2008 as opposed to May, 2008 based on a larger voter turnout for the National election. Council discussed the amount of the total bond package to be approximately 60 million dollars. A timetable was discussed for the new Capital Improvement Program and approved at the October 25th workshop meeting. • November- December 2007 - Establish a Citizens Committee using an application process • December 2007- Council appoints committee of 20-25 • January 9, 16, 23, 30 - Public meetings • February — April, 2008 - Citizens committee meetings (9) • April — May, 2008 - Presentation of CIP Citizens Committee to Public • May, 2008 - Citizen Committee work is complete • June — July, 2008 — Review report by City Council • August 14, 2008 — Adopt ballot language and call for election • November 2008 — Election VI. Discussion, consideration and possible action on Senior Services Coordinator report regarding upcoming programs and events. (See attached report) VII. Presentation, discussion and possible action on future agenda items: A Committee Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. • Barry Biggar with the Convention & Visitors Bureau to speak on Way Finding Program and senior tourism • Senior Center Sub -committee report VIII. Next meeting: Monday, November 26, 2007 IX. Adjourn The meeting was adjourned at 11:05am Senior Services Coordinator Report October 2007 "Greetings: I want to personally thank each of you for your professionalism and support to our department throughout the years. The Parks & Recreation Department achieved "AGENCY ACCREDITATION" status at the annual meeting of the National Recreation and Park Association in Indianapolis on Sept 25th. Each agency must meet the 36 fundamental standards and a minimum of 137 of 155 total standards in order to be recognized as accredited by the Commission for Accreditation of Park & Recreation Agencies (CAPRA). College Station met 149 standards in the first review. 3 cities in Texas (Austin, Plano, College Station) have achieved this status. 74 agencies nationwide are now accredited. Every department in the City, along with the City Council and the Advisory Boards and Commissions, provided support and assistance in this effort . This recognition is a true measure of the quality of the entire organization, not just the Parks & Recreation Department. The City of College Station is a great organization that is blessed with many fine volunteers, elected officials, employees and departments. We are proud to part of this team and look forward to many more years of success in the future !' "The best years are those still to come!" Steve Beachy '69 Director of Parks & Recreation 2007 Veterans Day Ceremony The 2007 Veterans Day Ceremony will be held on Sunday, November 11th at 5:30PM, in Veterans Park. The TAMU Band, Color Guard, and Ross volunteers will participate, as well as the Mayors of Bryan and College Station. There will be 115 Veterans' names added to the Memorial Wall this year. Did You Know? Sanitation provides a service to the disabled and elderly who are unable to get their garbage and other items to the curb. The resident would have to provide Public Works with a letter from the doctor stating their disability along with their address and phone number. Call Victoria Williams, Sanitation Foreman at Public Works 764-3436 Wayne Larson is the new director of public communications. I have met and spoken with him about the Senior Friendly Business Award. He is happy to meet with us to discuss the program. Coming in November: November 5 & 7 - Internet Workshop Learn to navigate and use the internet. This 2 day workshop is offered by the City of College Station Senior Services and will be held on Monday and Wednesday, November 5 & 7 from 10:45am-12:15 at the Exit Teen Center. To register for the class call College Station Senior Services at 764-6371 or drop by the College Station Parks and Recreation Department located in Central Park, 1000 Krenek Tap Road. The cost of the 2 day workshop is $30.00. November 5 & 7 - E-mail Workshop Learn to setup and manage e-mail. This 2 day workshop is offered by the City of College Station Senior Services and will be held on Monday and Wednesday, November 5 & 7 from 9:00 -10:30am at the Exit Teen Center. To register for the class call College Station Senior Services at 764-6371 or drop by the College Station Parks and Recreation Department located in Central Park, 1000 Krenek Tap Road. The cost of the 2 day workshop is $30.00. November 6 & 8 - Quicken Class This class is being offered by the City of College Station Senior Services. Quicken is a program that will help you manage your income and expenses. Learn to setup accounts and generate reports. The class will be held on Tuesday and Thursday, November 6 & 8 from 9:00 - 10:30am at the Exit Teen Center. To register for the class call College Station Senior Services at 764- 6371 or drop by the College Station Parks and Recreation Department located in Central Park, 1000 Krenek Tap Road. The cost of the class is $30.00. Walk For Life - Always open! Join other seniors at the LifeTrail and Wellness Stations located in Central Park. The LifeTrail, complete with 10 fitness stations, helps to maintain your maximum level of wellness. For more information contact City of College Station Senior Services at 764-6371. November 5-14 - Get Fit with a Trainer Come and check out our fitness room at Lincoln Center and learn the proper use of exercise equipment and weights. You will be assisted by a senior health specialist for each class. Classes offered on Monday and Wednesday from 9:30 - 10:30am for $15.00. To register for the class call College Station Senior Services at 764-6371 or drop by the College Station Parks and Recreation Department located in Central Park, 1000 Krenek Tap Road. November 8th - Let's Play 42! If you enjoy the game of 42, please join the "42 Group"! Older adults meet on the second and fourth Thursday of each month from 9:30am-11:30am at the College Station Teen Center located at 1520 Rock Prairie Rd. For more information contact the College Station Senior Services Coordinator at 764-6371. The 42 players will not meet on November 22, 2007. November 10 Alzheimer's Association Memory Walk & 3K Fun Run Register a team or yourself for and Fun Run or Walk at Wolf Pen Creek Amphitheater starting at 9:OOam or visit www.alztex.org/walk to register, volunteer or be a sponsor! November 14 -Exploring Lunch/Lecture The College Station Historic Preservation Committee and Senior Advisory Committee host lunch/lectures once a month at the College Station Conference Center located at 1300 George Bush Drive. The topic on Wednesday, is "A Veteran's Story" presented by Alton B. Meyer, USAF (Ret.) Vietnam POW. Lunch is $5.00 and a reservation is requested. Lunch is served at 11:30am and the speaker begins at 12:00 noon. Please call 764-3491 to make your reservation by Friday, November 10, 2007. Page 1 AGENDA BRYAN + COLLEGE STATION LIBRARY SYSTEM ADVISORY BOARD REGULAR MEETING TUESDAY, NOVEMBER 13, 2007 5:15 p.m. CARNEGIE HISTORY CENTER 111 S. MAIN BRYAN, TEXAS 77803 1. CALL TO ORDER 2. ROLL CALL OF MEMBERS 3. RECOGNITION OF VISITORS 4. PREVIOUS MINUTES — SEPTEMBER 18, 2007 5. MONTHLY STATISTICS — SEPTEMBER AND OCTOBER 2007 6. OLD BUSINESS 7. NEW BUSINESS A. PATRON REQUEST FOR CONSISTENT LIBRARY HOURS B. USE OF COMPUTERS AT THE CARNEGIE CENTER 8. LIBRARIAN'S REPORT ON LIBRARY ACTIVITIES 9. REQUEST FOR AGENDA ITEMS FOR JANUARY 15, 2008 AT THE LARRY J. RINGER LIBRARY 10. ADJOURN Please notify the secretary Laura Mills, 209-5614, if you are unable to attend. College Station Board Members should also complete the absence request form and submit to the office of the College Station City Secretary one week prior to meeting date. FOR INFORMATION ON SIGN LANGUAGE INTERPRETATION, TDD OR OTHER TRANSLATION OR ACCESSIBILITY INFORMATION, PLEASE CONTACT THE COMMUNITY LIBRARIAN, CLARA MOUNCE AT 209-5611. PLEASE TRY TO CONTACT THE ABOVE PERSON AT LEAST 48 HOURS BEFORE THE SCHEDULED TIME OF THE MEETING SO THAT YOUR REQUEST MAY BE ACCOMMODATED. MINUTES OF A REGULAR MEETING BRYAN + COLLEGE STATION PUBLIC LIBRARY SYSTEM ADVISORY BOARD September 18, 2007 On the 18th day of September 2007, the Bryan + College Station Public Library System Advisory Board of the cities of Bryan and College Station, Texas, met in a regular meeting at the Bryan Public Library, 201 E. 26`h Street, Bryan, Texas, and the following members were present: 1. ATTENDANCE MEMBER Larry Ringer, President Jeanne Mitchell, Vice President Sonia Gangotena James Bradford Carroll Johnson Katherine Edwards Don Scherr Mary Fran Troy Present/ Absent P A A A P P A P # of Meetings held since Appointment 58 35 5 29 16 14 14 11 # of Meetings attended since appointment 54 32 3 15 11 13 10 10 % attended in last 6 months 100 66 66 0 66 100 66 66 2. Also present were Clara Mounce, Community Librarian; Kathleen Dill, Larry J. Ringer Public Library Manager; David Gerling, City of College Station; David Schmitz; Parks and Recreation, City of Bryan; and Laura Mills, Adm. Asst. 3. The meeting was called to order at 5:15 p.m. 4. The minutes of the meeting for May 15, 2007 and July 17, 2007 were approved as distributed. 5. The monthly stats for May, June, July and August 2007 were approved. 6. A. In old business, Mr. Ringer stated that no action had happened since the presentation to the College Station City Council regarding expansion plans for the Larry Ringer Library. In early spring 2008, a Capital Improvement Committee will be formed to make recommendations for a fall election to fund projects. David Schmitz, Bryan Parks and Recreation Director, informed the Board that some cities are building activity centers that include a recreation center, libraries and other functions to meet more needs of the citizens. The Board concurred that the idea is appealing for expansion plans for future library services in Bryan. B. Mrs. Dill reported that the Summer Reading Club was successful at both the Larry Ringer and Bryan Public Libraries. The completion rate for the reading logs is about 20 percent, which David Gerling commented was right in line with industry standards. 7. A. In new business, Mrs. Mounce commented that the Bryan Library will received $20,000 more in book funds than last year. This amount is near replacing the amount that was cut from the budget several years ago. B. The library system will receive $22,121 in Loan Star Funds from the Texas State Library. Part of the money will pay for the TexShare Databases with the remaining funds distributed to the Bryan, Larry Ringer and Carnegie History Center for purchase of materials. C. Katherine Edwards made a motion to appoint Mary Fran Troy as Central Texas Library System Lay Representative and Jeanne Mitchell as alternate. Seconded by Carroll Johnson, the motion carried. 8. In the Librarian's report, Mrs. Mounce stated that both libraries were fully staffed. Attendance at the computer classed jumped significantly after a feature article in The Eagle newspaper. A fire alarm system is currently being installed in the Bryan Library. Ms. Gangotena suggested that the library consider working with her on Command English/Spanish classes either for the public or for the librarians. 9. Contact Laura Mills if you have an agenda item for the November 13th meeting at the Carnegie History Center. Page 2 Minutes of the September 18, 2007 Library Board Meeting 9. The meeting adjourned at 6:10 p.m. Approved by: Larry Ringer, President Clara Mounce, Community Librarian LARRY J RINGER PUBLIC LIBRARY REPORT FOR: September, 2007 This Year Last Year SERVICES: Days Open 29 29 Meeting Room Usage 17 24 Patrons Registered 382 328 Total Active Patrons 19,697 19,469 Overdue Notices 4,314 588 Holds Filled 3,392 3,129 # of People Visiting Library 18,611 9,028 # of Checkouts 28,720 29,060 # of Checkins 28,540 24,887 In House Use 4,865 5,547 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 30/837 30/351 Teen Program/Attendance 7/77 3/33 Class Visits & Tours/Attendance 7/440 7/160 Special Programs/Attendance 4/373 2/192 Reference Transactions 434 338 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 30 21 Reference Transactions 1,014 717 Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 597 676 Juvenile Books 46 159 Adult Media 9 2 Juvenile Media 7 27 Videos 8 Microforms 3 CIRCULATION THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 812 759 Non -Fiction 2,926 2,960 3,285 3,260 Fiction 6,559 12,323 6,691 9,755 Periodicals 616 157 548 216 Framed Prints Sculpture Paperbacks 615 728 Adult Media 769 860 Juvenile Media 324 276 DVD's 1,258 1,630 Videos 2,135 1,666 Audio/Visual Equipment Wireless Internet 259 150 Internet Computers 3,029 3,133 ILL 20 21 Reference 28 85 94 162 TOTAL 11,513 15,849 7,513 12,206 13,669 7,359 GRAND TOTAL 34,875 33,234 `turned away 75 people for special program on September 15th-- "Chicken Dog" Approved by LARRY J RINGER PUBLIC LIBRARY REPORT FOR: October, 2007 This Year Last Year SERVICES: Days Open 31 31 Meeting Room Usage 26 22 Patrons Registered 324 356 Total Active Patrons 19,650 19,467 Overdue Notices 5,422 1,480 Holds Filled 3,295 2,782 # of People Visiting Library 19,274 17,817 # of Checkouts 30,765 28,082 # of Checkins 30,796 28,816 In House Use 5,065 5,295 CHILDREN'S REFERENCE/INFORMATION/READER'S ADVISORY: Story Hour Attendance 37/1034 31/584 Teen Program/Attendance 8/94 8/131 Class Visits & Tours/Attendance 10/329 7/164 Special Programs/Attendance 2/95 Reference Transactions 306 199 Summer Reading Club Registered this month Summer Reading Club Total Registration/Total Completion ADULT REFERENCE/INFORMATION/READER'S ADVISORY: Interlibrary Loan Received 33 19 Reference Transactions 983 692 Class Visits & Tours/Attendance Technology Classes/Attendance COLLECTION DEVELOPMENT: Adult Books 139 221 Juvenile Books 26 71 Adult Media 16 15 Juvenile Media 3 6 Videos 9 Microforms THIS YEAR LAST YEAR Adult Juvenile Other Adult Juvenile Other TCILL 778 642 Non -Fiction 3,310 3,472 3,226 3,186 Fiction 6,996 12,931 6,390 9,449 Periodicals 595 140 588 111 Framed Prints Sculpture Paperbacks 727 669 Adult Media 818 882 296 Juvenile Media 299 296 DVD's 2,590 1,565 Videos 1,184 1,580 Audio/Visual Equipment Wireless Internet 287 127 Internet Computers 3,422 3,460 ILL 33 19 Reference 56 148 62 98 TOTAL 12,502 16,990 8,294 12,113 13,140 7,393 GRAND TOTAL 37,786 32,646 Prepared by Approved by Registration Software Update • Purchased Safari from Active Networks January 2004 • Began Installation and training April 2004 • Began walk in registration utilizing software September 2004 • Began accepting credit cards through 3rd party processing approx. April 2005 • Purchased Safari On -Line Module December 2006 • Installed On -Line Module March 2007 • Tested On-line Registration November 2007 • First on-line registration planned December 2007 — Youth Basketball • Allow facility availability viewing January 2008 • Open registration for all programs January 2008 — pending successful basketball registration ' ]ter IL P� •i r. bn, -,,:i Y +,i� 6rsstr - Frl•,r-f pY, iiJ,J / `-1') •�I r �l[ yi•nr File Edit View Favorites Tools Help Back • xJ � ✓ Search http: ijparkswebiregistrationmain sdi Favorites CI Il' OF Ca n.t.t:c;4: S I ATION the heart of the R<mra-A t;Wy Welcome to Our Online Activity Offerings - Register Today! What will I need to begin? Register Today! Quick Start Guide: Registering online is EASY! r.bek here to REQUEST ACCOUNT rhek here to REGISTER NOW We're Here to Help! -:.ii t-of±Lhsrr _;1.+15i yr yr.nsl7d rrlrit/ui', Fie Edit View Favorites Tools Help j Back • xJ http:IIperkswebiregistrationmain. sdi Search Favorites f?, Gr. C� OF (:t)t t.f:Ga. 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If you need to mod our ersonal or family information, click Youth Basketball PK ti S GUIs, begins Inc. 1 15 6:10prn Participant States ti Done Comments Participant required Participant t-shin size ' Do you want a window sticker ' Do you want a t-shut ' Include? Description F IA Optional I ees Click here to purchase T-shirt 0 click here to purchase Cling 46i,k44144:64 File Edit View Favorites Tools Help (4.) neck ./ http://parkswebfregistrationmain.sdi (Additional information for stet Amount 510.013 $10.00 Lit rch Favorites sPr • - 4,70 I Y OF COI 1 ECE S I Al ION Me /own 4. the Re,,rch Family Role in family Child 1111111111111110111111111111111k6 Inst. Last* Lamont Street. 1607 Leopard Ct City'. Stale', ZipCollege Station TX 77842 411141EPS=11111111111111111111111111b' City, State, Zip E-mail Address plamont@cstxigav stil Done PI Registration Softwar... 5 12 e3( ra Go " • IltalE12 4 Local intranet 1,52P^.1 Jj WIG° -4123ffspaa- 111,NIZi Local Intranet 4:53PN File Edit View Back • .1' 11 11,1, 11' I Favorites Tools Help Search http:llparkswebiregistrationmain.sdi •C,7'.‘4 C.I I Y Oi! C.Oa.EEG P. S I ATI(SN the lower j the Rer<arek Lid 1 rr./ !NV d . ilj,ti u- ,I; 1.11 Favorites 4%n This activity is closed to further registration. Youth Basketball 1&2 MWS Girls Price Meeting dates Meeting times Category Activity # Registration opens Status Ages Gender Location Instructor Supervisor Sessions Season 43 Done Go _,:'.:. " Standard charge: $55.00 Each Tuesday, Wednesday and Saturday from Tuesday, January 15, 2008 to Saturday, March 8, 2008. 6:10 to 9:15pm Youth Basketball 121.03131 By Internet- Oct 30, 2007 Last day for Internet registration - Nov 16, 2007 Closed Any Grades: Pre-K - Kindergarten Female CSISD Gyms CSISD Gyms Staff Athletics David Hudspeth 48 Spring 2008 CI l 111 1!-i;l 1"ri2h I»1411141 File Edit View Favorites Tools Help Back k' http: /Jparkswebiregistrationmain sdi IC Registration Sottwar.. [y(ir.Yrlosid-d lair'��jr II ,!iUtu Search Favorites �a? 3 Local intranet •yfohArg 1154PM CI I OF (, )LIEGE Sl>VI ION Facility Reservation Times Facility Type: Building Center: Conference Center 4 the heart of the Rewareh lvilley Month oI Noveinbe t. 700/ Sun Mon Iue Wed Ihu 11am.1i30pre Sam-6pm 7:30am-11pm 0.10pre 8 8 10 7:30am-10:30pm gam-11pm 8am-11pm eam-11pm 8amdp,e 7:30am-Opm 7:30am-10:30pm 0-10pm 11 12 13 14 16 10 17 7:30am-10:30pm 8am-6pm 6-11 pm 18 18 8am-11pm gam-6pm e-11per 25 20 27 28 gam-lpm 1 Pri,ra av Felice. 4) Done 8am-11pm 8am-6pm 7:30am-11pm 7:30am-5pm 7:308m-11pm 0-10pm 20 21 22 23 24 8:30am-1 30pm 8a81-12:30pm gam-11pm Sam-Midnite -- 5.10pm 0-10pm 2g 30 8amopm 0-11pm 8am-3pm 8am-10pm 8am-6pm 0.11pm 0-10pm 4-ff' CITY OF COLLEGE STATION DRAFT PARKS AND RECREATION ADVISORY BOARD 2008 GOALS College Station's Mission Statement On behalf of the citizens of College Station, home of Texas ABM University, we will continue to promote and advance the community's quality of life. The following goals of the Parks & Recreation Advisory Board are established to support Strategic Plan of the College Station City Council: I. Council Strategic Issue: Effective Communications Effective two-way communications with both internal and external audiences is essential to the continued success of the many programs and services offered by the City of College Station. Utilizing a variety of media and technology, we will strive to market our services, communicate our mission and values, engage our citizens in the decisions of city government while telling the College Station story to our elected officials, employees, citizens, community partners, and others nationwide. Policy Initiatives • We will implement a communication strategy which continually informs our citizens about the city government. • We will market the City of College Station as a superior service provider. • Cultivate citizen trust by fostering and practicing open, accountable and responsible government. Specific Strategy: Develop an Effective Communications Plan ❑ Assign a city e-mail address to each of the board members or just to the board for e-mails that could be forwarded to the particular board member ❑ Obtain business cards for each of the board members to circulate among the citizenry O Develop recommendations for Website improvements — add updates relating to capital improvements O Review the Parks Calendar - maybe circulate a quarterly calendar in the newspaper which would have more updates ❑ Complete the implementation of RecWare on-line registration — develop Technology Subcommittee O Continue to conduct neighborhood park open houses Gabbard Park Open House — October 23, 2007 ❑ Teens / Youth 1 ❑ HOAs / Parks Cooperative Agreement ❑ Host the annual International Scholars Picnic at Veterans Park American Pavilion Specific Strategy: Implement a Marketing Plan for the New Cemetery Project ❑ Complete marketing plan with consultant (Zachery & Associates) ❑ Begin advertisement campaign ❑ Implement a local public information campaign ❑ Conduct appropriate ceremonies for ground breaking and dedication of the project II. Council Strategic Issue: Growing Sustainable Revenue Sources The ability of College Station to finance quality services, meet demands of growing our infrastructure and provide for the quality of life quotient for the community, requires fiscal soundness and growing our revenue sources. We will adhere to sound business practices which obtain true value for dollars spent, diversify our revenue sources through identification of innovative revenue strategies, and implement financial policies which protect city resources. Policy Initiatives • We will develop innovative income strategies to diversify and strengthen income base. • We will re-evaluate and update financial policies to ensure they continually meet our needs as a city government. • We will continually improve business practices to ensure we achieve the best value for dollars invested. Specific Strategy 1: Annual Review and Update User Fees for Facilities and Programs ❑ Review existing fees and related policies ❑ Develop recommendations for fees and policy changes as appropriate ❑ Present to the City Council for consideration Specific Strategy 2: Implement Online Registration for Park and Recreation Services O Complete the implementation of the RecWare registration software 0 Conduct an initial test of the system O Implement an initial registration service for a select program to test the public use 0 Implement the service for all programs in 2008 Specific Strategy 3: Develop a Sponsorship Program for Programs and Facilities ❑ Identify potential facilities and programs suitable for sponsorship opportunities ❑ Determine appropriate guidelines for potential sponsorship sources ❑ Develop a request for proposal process to solicit potential vendors 0 Review proposals and projected revenues; implement the process if appropriate 2 III. Council Strategy: Exceptional Multi -modal Transportation The rapid growth of College Station is impacting our ability to provide an efficient public and private transportation network to ensure mobility and safety to our citizens. Development of an efficient multi -modal transportation system is needed to promote a healthy local economy and support the community's quality of life. Policy Initiatives • We will develop an integrated transportation plan which supports the development of College Station in consideration of its land use and transportation needs. • We will implement our transportation plans on a prioritized basis to improve our overall transportation network and support development of the community. • We will improve operational efficiency of our existing transportation network by implementing state of the art transportation management programs and systems. • We will lobby for state & federal transportation funds to continually improve our transportation systems. Specific Strategy 4: Review and Revise the Greenways Master Plan ❑ Review the existing Greenways Master plan and identify potential trail connections 0 Include annexed areas in the revised plan ❑ Incorporate the revised plan into the Comprehensive Plan Specific Strategy 5: Develop Plans to Expand the Hike and Bike Trail System O Develop a plan for a hike and bike trail from Pebble Creek to Edelweiss Gartens 0 Develop a plan for a hike and bike trail from Park Hudson (Bryan) to Raintree Park IV. Council Strategic Issue: Sustainable Quality City Workforce Our employees are our most valued asset. We want to ensure the City of College Station work environment is exceptional while encouraging innovation and creativity. We want to be able to attract the best and brightest and retain highly competent individuals who serve the citizens of College Station. Policy Initiatives • We will aggressively create a work environment which attracts and retains quality employees. Specific Strategy 6: Support the Leadership Transition of the Department ❑ Provide input as needed regarding potential candidates ❑ Assist the new Director in the orientation to the Board members, goals and operations ❑ Provide input to Council regarding the Department programs and operations 3 Specific Strategy 7: Oversee the Continuation of the Agency Accreditation Process ❑ Review quarterly reports ❑ Review semi-annual and annual reports ❑ Review annual program evaluations ❑ Review annual Agency Accreditation renewal report due in October V. Council Strategic Issue: Exceptional Infrastructure and Core Services Our core mission is the delivery of exceptional services to our citizens. Our infrastructure is the backbone of our service delivery system and we will continually make prudent investments to grow and maintain all infrastructures to support our delivery of services. We will expect our core services to be to of the highest quality. We expect our services to our customer to be focused, timely and cost effective. Policy Initiatives • We want to ensure our infrastructure is well maintained and expands to meet the needs of our citizens and various city services. • We want core city services to be customer focused, cost effective and of the highest quality. Specific Strategy 8: Oversee a new Capital Improvement Program for Parks ❑ Develop recommendations for a new five year capital improvement program 2009 - 2014 ❑ Seek input regarding the proposed plan through public meetings, user groups, etc. ❑ Develop priorities for proposed capital projects O Support the project to develop a new municipal cemetery and Aggie Field of Honor Specific Strategy 9: Oversee the Completion of Neighborhood Park Projects • Complete construction of University Park (Zone 2) Design complete — to be bid in fall 2007 • Complete construction of Crompton Park, Phase II (Zone 7) Design complete — to be bid in fall 2007 • Complete Construction of Woodland Hills Park (Zone 9) Design complete — to be bid in fall 2007 • Complete construction of Edelweiss Gartens Park (Zone 10) Design complete — to be bid in fall 2007 VI. Council Strategic Issue: Destination Place to Live and Work We want College Station to be a destination city which attracts visitors, residents, businesses, and investment. In promoting and maintaining a high quality of life, we want to be a community which provides diverse opportunities for work, entertainment, livable neighborhoods, and business development. We want College Station to be among the best cool places to live in the United Sates. 4 Policy Initiatives • We will invest in infrastructure and programs which creates a sense of place for College Station citizens. • We will systematically identify and invest in those programs and activities which promotes College Station as a cool place to live, work, and play. • We will promote comprehensive planning and management of growth to ensure College Station remains a highly livable city driven by quality of life. Specific Strategy 10: Oversee Planning Issues Related to Parks and Leisure Services ❑ Complete the update of the Recreation, Park, and Open Space Master Plan In progress ❑ Develop and implement new Park Zones for the Extraterritorial Jurisdiction (ETJ) areas ❑ Review the Park Land Dedication Ordinance and provide recommendations to City Council ❑ Review and revise the Greenways Master Plan Specific Strategy 11: Develop a Water Feature for the Wolf Pen Creek Corridor • Determine scope and location of project • Select a design firm and initiate the process. Specific Strategy 12: Support the Grimes County Regional Park Initiative 0 Support the process to identify potential funding sources ❑ Provide leadership and support to the Council in making this project a long term priority ❑ Oversee the development of a long term implementation process with potential partners Updated: November 1, 2007 Board Approval: November 13, 2007 l 'OO I VOTLS ❑ Not Complete 0 Complete • Work In Pro; ress (1) - Board Priority I (2) — Board Priority 2 3 Board Priori 3 5 College Station Parks and Recreation Department Potential General Obligation Bond Projects Preliminary Report October 2007 The following is a list of projects for possible inclusion in future bond programs. Staff has suggested potential timing of these projects, however, this will need to be reviewed by management, then be reviewed by appropriate by boards and committees. Some of the budget amounts have been increased to reflect increasing costs. The projects are not listed by priority. Bond Election Date 2008 1. Ultra Violet (UV) Sanitation for CS Pools $250,000 2008 2. Central Park Softball Concession / Restroom Replacement $800,000 2008 3. East District Maintenance Shop Replacement (Central Park) 2008 4. Neighborhood Park Improvements 2008 5. Skate Park 2008 6. Neighborhood Park Joint Project (CSISD Clearview Elementary) — (Zone 10 CS PARD Park) 2008 7 Purchase of a 17 acre tract between Southwood Park and the Utility Service Center 2008 8. Lick Creek Park — Iron Bridge Trail Completion 2008 9. Senior Center Construction 2008 10. Larry Ringer Library Expansion $990,000 $860,000 $550,000 $500,000 $800,000 $100,000 $7,700,000 $6,000,000 Subtotal : $18,550,000 2013 11. Wolf Pen Creek Phase III Trail Development $2 000 000 2013 12. Southeast Community Park Development Budget T.B.D. 2013 13. Veterans Park Phase III Development Budget T.B.D. 2013 14. Purchase of a Community Park Site in Southwest College Station $1,250,000 2013 15. Basketball Pavilion over the two existing courts at Southwood Athletic Park $550,000 2018 16. Wolf Pen Creek Festival Site $8,500,000 2018 17. Completion of the W.A. Tarrow Park Master Plan $3,000,000 2023 18. Phase II Cemetery Expansion T.B.D. Proposed Neighborhood Park General Obligation Bond Projects Itemized List - October 2007 Neighborhood Park Improvements These improvements are intergenerational in nature and add elements that are common in othe neighborhood parks. Each of these neighborhood parks are located in park zones that are not rowing r or are slow growing. They are not accumulating dedication funds for future improvements g g Anderson Lemontree Brothers Luther Jones Castlegate Richard Carter Edelweiss Sandstone Georgie K. Fitch 1.5 Miles of Sidewalk 32 Benches 3 Drinking Fountains 500 Additional Trees 4 Shade Covers $315,000 $ 74,000 $ 22,500 $ 50,000 $ 50,000 Subtotal $511,500 Additional Neighborhood Park Items Edelweiss Park — Tot Playground $ 54,250 Pebble Creek Park — Single Court Basketball Pavilion $240,000 Richard Carter Park — Playground $ 54,250 Subtotal TOTAL O:/ProjectsBond Issues 2008/Proposed Neighborhood Bond Projects $348.500 $860,000 November 13, 2007 CITY OF COLLEGE STATION PARKS AND RECREATION ADVISORY BOARD ABSENCE REQUEST FORM FOR ELECTED AND APPOINTED OFFICERS I will not be in attendance at the meeting of the Parks and Recreation Advisory Board for the reason(s) specified: Reason (L&UkotLL. Signature Requests for Absence must be submitted to the Board Secretary @ 764-6271 prior to the meeting date. ciusem 1.3 'ILI4 /44-efd:61. WPC, ar-tpvt iLoAm/L) (4-t(r&17/12,71 ion-f in(va) woLas. e4aehu.) CD 0 � . 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