HomeMy WebLinkAbout03/10/2004 - Regular Agenda Packet - Parks Board1. Call to order.
2. Discussion, consideration, and possible action regarding Parks and
Recreation Department user fees.
a. Fees policies
b. Current fee structure and programs
c. Issues to be addressed for 2005
3. Adj ourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made 48 hours before the meeting. To make arrangements call
(979) 764-3517 or (TDD) 1-800-735-2989.
Staff Present: Steve Beachy, Director; Eric Ploeger, Assistant Director; David
Gerling, Special Facilities Superintendent; Peter Lamont, Recreation
Superintendent; Pamela Springfield, Staff Assistant
Members Present: Glen Davis, Larry Farnsworth, Glenn Schroeder, Don Allison
I. Call to order. The meeting was called to order at 11:40 a.m., with a quorum
present.
2. Discussion, consideration, and possible action regarding Parks and
Recreation Department user fees. After discussion on numerous issues,
the following list of items was created that needed to be addressed (no
priority). The consensus was that these items would be addressed in-depth,
one at a time, and that it would take several meetings to cover all of these
issues.
■ Overall Fees Increases - After several years of user fee increases, Glen D.
stated that he would like to see the fees remain the same unless it was an
extraordinary circumstance and justification could be given as to why they
should be increased. The existing fee structure would be looked at and
discussed at the next meeting.
■ Credit Card Usaae - The department would have to be given authorization by
City Council to accept credit cards for program registration. Once authorized,
the decision would have to be made as to how the credit card fees of between
2%-3% will be paid. The City could either absorb the fees (as Utility Billing is
doing), pass the fees on only to the customers using credit cards, or the
program fees could be slightly increased overall to cover the credit card fees.
Glenn S. felt that this issue could best be determined by the reasoning behind
it. If credit cards were being accepted in order to increase registration, the city
could increase fees. If it was being done for the convenience of the customer,
then he felt that people paying by cash or check shouldn't be penalized. Steve
Parks and Recreation Advisory Board Page 1
Fees Subcommittee Meeting
March 10, 2004
would need to meet with staff in Purchasing, Finance, and the Legal
Department before this issue could be resolved at a later meeting.
■ Affiliate Groups (Little Leaaue, Soccer, etc.): There were equity issues
between internal city programs and the affiliated programs, which needed to be
addressed. There are affiliate user groups charging their participants a fee, but
not passing any of those fees on to the city, while other groups were being
required to pay. Glen D. felt that if fees were going to be assessed, they
should be assessed across the board. Steve suggested having the various user
groups come in to discuss this.
■ Tournament Fees: This issue dealt with fees being charged for tournaments.
If a tournament comes in, the charge is the same regardless of the number of
teams involved in the tournament. There is a different workload associated
with the larger tournaments, which includes issues involving overtime
accounts, supplies, and utilities. Some Hotel/Motel revenue is brought in from
state and national tournaments, but it goes toward bid fees and to help host
the event - the money doesn't go back in to the operating budget. There are a
lot of tournament games being played that contribute to the wear and tear on
the fields and perhaps part of the money collected from them should contribute
to Field Redevelopment Fund improvements. Steve suggested setting a base
number of games which could be played for the regular fee involved, with any
games played over that base number being charged additional fees. This
would be discussed further at a later meeting.
■ Redevelopment and Improvement Fund Balance and Fees: The $5
redevelopment fee needed to be reviewed to see if it was still adequate.
Tournaments and other sports, such as swimming, needed to be reviewed to
determine whether or not they should be required to pay the fee. Fund
balance information would be brought to the next meeting, along with
projections for expenses.
■ Field Use by Special Teams (traveling teams). See next item.
■ Priority of Facilitv Use Policv: It was agreed that this item would be addressed
at this meeting. Discussion followed regarding the priority for facility use by
various groups and the need to establish and create a policy. The following
prioritized list was developed:
1. Youth programs will supercede adult programs as a general rule;
2. City sponsored recreational leagues and programs will supercede
affiliated recreational (non -city) sponsored programs;
3. CSISD / Joint User Agreement holders;
4. Affiliated user groups with executed User Agreements (such as soccer,
Little League, etc.);
ry 5. Competitive Teams (Tournament/Select teams); and
Parks and Recreation Advisory Board Page 2
Fees Subcommittee Meeting
March 10, 2004
6. All others.
Working out scheduling issues without penalizing the city -sponsored programs
was discussed. All agreed that scheduling would be done based upon the
priorities established. Once a date has been passed on by the first priority
group and another group secures the date, the higher priority group cannot go
back and bump them. The user group meetings that are being held would
continue to help with the coordination of scheduling.
Based on the different levels established, staff would create a draft policy and
get it out to the Subcommittee members to review before it went to the Board.
3. Adiourn. The meeting adjourned at 12:55 p.m.
Parks and Recreation Advisory Board Page 3
Fees Subcommittee Meeting
March 10, 2004
Pam Springfield - Fees Subcommittee Meeting Page 1
From: Pam Springfield
To: Don Allison; Glen Davis; Glenn Schroeder; Larry Farnsworth
Date: 4/12/2004 9:51:34 AM
Subject: Fees Subcommittee Meeting
Good Morning!
We did not hear back from everyone in time to post an agenda for the tentatively scheduled Wednesday,
April 14th Fees Subcommittee meeting, therefore, the meeting will have to be rescheduled.
I will be contacting each of you shortly with a new date and time for this meeting.
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979)764-3414
CC: David Gerling; Peter Lamont; Ric Ploeger; Steve Beachy
I Pam Springfield - Re: Parks Advisory Board Fees Subcommitte
Page 11
From: "Glen Davis" <DAVISG@fabtexas.com>
To: <gschroeder@aggiecatholic.org>, <Dgerling@cstx.gov>, <Plamont@cstx.gov>,
<Pspringfield@cstx.gov>, <Rploeger@cstx.gov>, <Sbeachy@cstx.gov>, "DON ALLISON"
<ALLISON@fabtexas.com>, <Lfarnsworth@tamu.edu>
Date: 3/26/2004 9:49:17 AM
Subject: Re: Parks Advisory Board Fees Subcommitte
I have reviewed the minutes from the March 10 meeting. Under the bullet
Affiliate Groups(Little League, Soccer, etc.) The equity issues were
related to the fees the Parks Department charges some user groups and
not others. My discussion centered on the fact that the parks
department charges field rental fees to tournament Softball teams and
not others, for example Select Baseball Teams ( not formed out of
leagues). My discussion was centered on making certain that we were
consistent in charging fees for these select teams whether they be
softball, baseball, soccer or some other group. My thoughts are that we
should have a system to charge all the select teams (not developed out
of league play) a fee or do not charge anyone. I know we discussed the
Little League and Soccer fee situation but I did not intend to have this
addressed. Someone else on the Subcommittee may.
>>> "Pam Springfield" <Pspringfield@cstx.gov> 3/12/04 4:37:39 PM >>>
Good Afternoon!
Attached are the minutes from the Fees Subcommittee meeting on
Wednesday. If you have any questions or changes, please let me know.
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979)764-3414
College Station. Embracing the past, Exploring the future.
City of College Station email addresses are changing!
Please note the extension "@ci.college-station.bc.us"
has been changed to "@cstx.gov".
Although the original address will continue to work,
please update your files to contain the new, shorter address.
CC: <Erwin74@aol.com>
I. Call to order.
2. Discussion, consideration, and possible action regarding Parks and
Recreation Department user fees.
a. Fees policies
b. Current fee structure and programs
c. Issues to be addressed for 2005
3. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for
sign interpretive services must be made 48 hours before the meeting. To make arrangements call
(979) 764-3517 or (TDD) 1-800-735-2989.
Staff Present: Steve Beachy, Director; Eric Ploeger, Assistant Director; David
Gerling, Special Facilities Superintendent; Peter Lamont, Recreation
Superintendent; Pamela Springfield, Staff Assistant
Members Present: Glen Davis, Larry Farnsworth, Don Allison
1. A draft College Station Athletic Facility Priority of Use Policy' was reviewed and
a few suggestions for changes were made. The changes would be made and
distributed in time for the regular Parks Board meeting in May.
2. The issue of the $5-per-head Field Redevelopment Fee was discussed, with the
consensus being that if city -run programs were paying the fee, then third party
groups should also be required to pay the fee. Two things needed to be
addressed:
■ Which groups should be paying the redevelopment fee; and
■ Which groups were not paying the fee, but should be.
After continued discussion, the following policy was proposed:
The field $5 redevelopment fee would be assessed to all non -contracted
groups, across the board, per season. If the fee has been paid, the group will
have access to field rentals, but not be charged a fee. Fields would be
available by reservation only during times that city leagues were not using the
fields. Field reservations would be on a first -come, first -served basis, and
could only be made for a two -week time period. Teams would be required to
bring in a roster so that the fee could be calculated based on the number of
members.
The issue of whether or not the $5 fee was adequate would be looked at after
some analysis had been done. If the fee was increased at some point in the
future, it would be important to communicate to the different user groups and
the parents exactly what the fee was used for. It was suggested that a bulletin
be handed out explaining any increase.
Parks and Recreation Advisory Board Page 1
Fees Subcommittee Meeting
April 27, 2004
3. All of the user fees were looked at item by item. No changes were proposed
for any of the programs or facility rentals. It was recommended that the fees
remain the same unless there was an extenuating circumstance. The fees for
the adult softball league may change, as there may be some realignment of the
way the league is set up. More information would be known at the next
meeting. Any changes in the fees would need City Council approval.
The subcommittee would present the proposed policy and fees information at the
May Board meeting for approval.
Parks and Recreation Advisory Board Page 2
Fees Subcommittee Meeting
April 27, 2004
City of College Station
Parks and Recreation Advisory Board
Fees
Subcommittee
March, 2004
CURRENT 2004 FEES
PROPOSED 2005 FEES
Worksheets
FISCAL AND BUDGETARY
POLICY STATEMENTS
I. STATEMENT OF PURPOSE
The broader intent of the following Fiscal and Budgetary
Policy Statements is to enable the City to achieve a long-
term stable and positive financial condition. The
watchwords of the City's financial management include
integrity, prudent stewardship, planning, accountability,
and full disclosure.
The more specific purpose is to provide guidelines to the
Director of Fiscal Services in planning and directing the
City's day-to-day financial affairs and in developing
recommendations to the City Manager and City Council.
The scope of these policies generally spans, among other
issues, accounting, purchasing, auditing, financial
reporting, internal controls, operating and capital
budgeting, revenue management, cash and investment
management, expenditure control, asset management,
debt management, and planning concepts, in order to:
A. Present fairly and with full disclosure the financial
position and results of the financial operations of the
City in conformity with generally accepted
accounting principles (GAAP), and
B. Determine and demonstrate compliance with finance
related legal and contractual issues in accordance
with provisions of the Texas Local Government Code
and other pertinent legal documents and mandates.
The City Council will annually review and approve the
Fiscal and Budgetary Policy Statements as part of the
budget process.
II.OPERATING BUDGET
A. PREPARATION. Budgeting is an essential
element of the financial planning, control, and
evaluation process of municipal government. The
"operating budget" is the City's annual financial
operating plan. The budget includes all of the
operating departments of the City, the debt service
fund, all capital projects funds, and the internal
service funds of the City. The budgets for the
General Funds and Special Revenue Funds are
prepared in the Office of Budget and Strategic
Planning on a modified accrual basis. Under this
basis revenues are recognized when they become
measurable and available to finance expenditures
of the current period. Expenditures are recognized
when the related fund liability is incurred with the
exception of: unmatured interest on long term debt
which is recognized when due, and certain
compensated absences and claims and judgements
such as accrued vacation leave which are
recognized when the obligations are expected to be
liquidated with expendable resources.
The budgets for the Enterprise and Internal Service
Funds are similarly prepared on the modified
accrual basis where cash transactions are included
in the budget presentation in lieu of non cash
transactions such as depreciation. The focus is on
the net change in working capital.
The budget is prepared with the cooperation of all
City Departments, and is submitted to the City
Manager who makes any necessary changes and
transmits the document to the City Council. The
budget shall be presented to the City Council no
later than six weeks prior to fiscal year end, and
shall be enacted by the City Council on or before
the twenty-seventh day of the last month of the
preceding fiscal year.
1. PROPOSED BUDGET. A proposed budget
shall be prepared by the Manager with the
participation of all of the City's Department
Directors within the provisions of the City
Charter.
a. The budget shall include four basic segments
for review and evaluation: (1) personnel costs,
(2) base budget for operations and
maintenance costs, (3) service level
adjustments for increases or decreases to
existing service levels, and (4) revenues.
b. The budget review process shall include
Council participation in the development of
each of the four segments of the proposed
budget and a public hearing to allow for
citizen participation in the budget preparation.
c. The budget process shall span sufficient time
to address policy and fiscal issues by the
Council.
d. A copy of the proposed budget shall be filed
with the City Secretary when it is submitted to
the City Council in accordance with the
provisions of the City Charter.
2. ADOPTION, Upon the presentation of a
proposed budget document to the Council, the
F-1
Council shall call and publicize a public hearing.
The Council will subsequently adopt by
1. Is the request of such an emergency nature that it
ordinance such budget as it may have been
must be made immediately?
amended as the City's Annual Budget, effective
for the fiscal year beginning October 1.
2. Why was the item not budgeted in the normal
budget process?
3. The operating budget will be submitted annually
to the Government Finance Officers Association
3. Why can't the transfer be made within the division
(GFOA) for evaluation and consideration for the
or department?
Award for Distinguished Budget Presentation.
III. REVENUE MANAGEMENT.
B. BALANCED BUDGET. The operating budget will
be balanced with current revenues, exclusive of
A. OPTIMUM CHARACTERISTICS. The City will
beginning resources, greater than or equal to current
strive for the following optimum characteristics in its
expenditures/expenses. Excess balances shall be used
revenue system:
as capital funds or other non -recurring expenditures.
1. SIMPLICITY. The City, where possible and
C. PLANNING. The budget process will be
without sacrificing accuracy, will strive to keep
coordinated so as to identify major policy issues for
the revenue system simple in order to reduce
City Council. The budget process will be a part of an
compliance costs for the taxpayer or service
overall strategic planning process for the City.
recipient. A corresponding decrease in the City's
cost of collection and a reduction in avoidance to
D. REPORTING. Periodic financial reports will be
pay will thus result. The City will avoid nuisance
prepared to enable the Department Directors to
taxes or charges as revenue sources.
assess their budgetary and operational performance
and to enable the Office of Management and Budget
2. CERTAINTY. A knowledge and understanding
to monitor and control the budget as authorized by
of revenue sources increases the reliability of the
the City Manager. Summary financial reports will be
revenue system. The City will understand its
`— presented to the City Council quarterly within fifteen
revenue sources and enact consistent collection
working days after the end of each reporting period.
policies to provide assurances that the revenue
Such reports will be in a format appropriate to enable
base will materialize according to budgets and
the City Council to understand the big picture budget
plans.
status.
3. EQUITY. The City shall make every effort to
E. CONTROL. Operating expense control is addressed
maintain equity in its revenue system; i.e., the
in Section IV.C. of these Policies.
City shall seek to minimize or eliminate all forms
of subsidization between entities, funds, services,
F. CONTINGENT APPROPRIATION. Pursuant to
utilities, and customer classes.
Section 59 of the Charter of the City of College
Station, the City will establish an adequate contingent
4. REVENUE ADEQUACY. The City shall
appropriation in each of the operating funds. The
require that there be a balance in the revenue
expenditure for this appropriation shall be made only
system; i.e., the revenue base will have the
in cases of emergency, and a detailed account shall
characteristic of fairness and neutrality as it
be recorded and reported. The proceeds shall be
applies to cost of service, willingness to pay, and
disbursed only by transfer to departmental
ability to pay.
appropriation. The transfer of this budget
appropriation shall be under the control of the City
5. ADMINISTRATION. The benefits of a revenue
Manager and may be distributed by him in amounts
source will exceed the cost of levying and
not exceeding $15,000 or such amount as shall be
collecting that revenue. The cost of collection
provided by Article 2368a V.T.C.S. as amended
will be reviewed annually for cost effectiveness
from time to time. Any transfer involving more than
as a part of the indirect cost and cost of service
such amounts must be expressly approved in advance
analysis. Where appropriate, the City will use the
by the City Council.
administrative processes of State or Federal
collection agencies in order to reduce
All transfers from the contingent appropriation will
administrative costs.
be evaluated using the following criteria:
F-2
6. DIVERSIFICATION AND STABILITY. A
equity balance of the fund from which monies
diversified revenue system with a stable source of
were provided to be invested.
income shall be maintained. This will help avoid
r instabilities in particular revenue sources due to
5. USER -BASED FEES AND SERVICE
factors such as fluctuations in the economy and
CHARGES. For services associated with a user
variations in the weather. Stability is achieved by
fee or charge, the direct and indirect costs of that
a balance between elastic and inelastic revenue
service will be offset by a fee where possible.
sources.
There will be a review of fees and charges no less
than once every three years to ensure that fees
B. OTHER CONSIDERATIONS. The following.
provide adequate coverage of costs of services.
considerations and issues will guide the City in its
User charges may be classified as "full cost
revenue policies concerning specific sources of
recovery," partial cost recovery," and "minimal
funds:
cost recovery," based upon City Council policy.
1. COSTBENEFIT OF INCENTIVES FOR
a. Full fee support (80-100%) will be obtained
ECONOMIC DEVELOPMENT. The City will
from enterprise operations such as utilities,
use due caution in the analysis of any tax or fee
sanitation service, landfill, cemetery and
incentives that are used to encourage
licenses and permits.
development. Ideally, a cost/benefit (fiscal
b. Partial fee support (50-90%) will be generated
impact) analysis will be performed as part of such
by charges for emergency medical services,
evaluation.
miscellaneous licenses and fines, and all
adults sports programs.
2. NON -RECURRING REVENUES. One-time or
c. Minimum fee support (0-50%) will be
non -recurring revenues will not be used to
obtained from other parks, recreational,
finance ongoing operations. Non -recurring
cultural, and youth programs and activities.
revenues should be used only for one-time
expenditures such as long-lived capital needs.
6. ENTERPRISE FUND RATES. The City will
They will not be used for budget balancing
review and adopt utility rates as needed to
purposes.
generate revenues required to fully cover
operating expenses, meet the legal restrictions of
3. PROPERTY TAX REVENUES. All real and
all applicable bond covenants, and provide for an
business personal property located within the City
adequate level of working capital.
shall be valued at 100% of the fair market value
for any given year based on the current appraisal
Additionally, enterprise activity rates will include
supplied to the City by the Brazos County
transfers to and receive credits from other funds
Appraisal District. Reappraisal and reassessment
as follows:
shall be done at a minimum of once every three
years.
a. General and Administrative (G&A) Charges.
G&A costs will be charged to all funds for
A ninety-six and one half percent (96.5%)
services of general overhead, such as
collection rate shall serve each year as a
administration, finance, customer billing,
minimum goal for tax collections. The City
personnel, data processing, engineering, legal
Manager may, for budget and forecasting
counsel, and other costs as appropriate. The
purposes, use up to the tax rate in effect for the
charges will be determined through an
current year's budget. This policy will require that
indirect cost allocation study following
the City Manager justify a tax rate that is different
accepted practices and procedures.
from the current tax rate. The justification will be
based on City Council directions, needs arising
b. Payment for Return on Investment. The intent
from voter authorized bonds, or other
of this transfer is to provide a benefit to the
extraordinary conditions as may arise.
citizens for the ownership of the various
utility operations they own. This transfer will
4. INVESTMENT INCOME. Earnings from
be made in accordance with the following two
investment (both interest and capital gains) of
methods, not to exceed 10% of the total
available monies, whether pooled or not, will be
estimated operating revenues for the Water
distributed to the funds in accordance with the
and Waste Water funds, 10.5% for the
F-3
Electric fund, and 7.0% for the Sanitation
C. CENTRAL CONTROL. Modifications within the
Fund:
operating categories (salaries, supplies, maintenance,
services, capital etc.) can be made with approval of
(1) In -Lieu -of -Franchise -Fee. In -lieu -of-
the City Manager. Modifications to reserve
franchise fee will be included as a part of
categories and interdepartmental budget totals will be
the rate computation at 4% of gross sales
done only by City Council consent with formal
consistent with the franchise rates charged
briefing and council action.
to investor owned utilities franchised to
operate within the City.
D. PURCHASING. All City purchases and contracts
shall conform to a competitive bidding process as set
(2) Return on Investment. The Return on
forth in Chapter 252 as amended from time to time in
Investment will be calculated at 8% of
the Local Government Code of Texas. If the sealed
total Fund Equity.
competitive bidding requirement applies to the
contract, the contract shall be submitted to the
7. INTERGOVERNMENTAL REVENUES.
Council for approval. The purchase of goods or
Reliance on intergovernmental revenues (grants)
services by the City totaling $3,000 to $15,000 shall
will be eliminated or reduced. Any potential
be awarded to the successful bidder through an
grants will be examined for matching and
informal bidding process culminating in the issuance
continuation of program requirements. These
of a purchase order when deemed appropriate.
revenue sources should be used only for projects
and programs where operating and maintenance
Any payment for the purchase of goods or services
costs that have been included in the financial
by the City at a total cost of less than $3,000 may be
forecast and their ultimate effect on operations
approved by the applicable department in accordance
and revenue requirements are anticipated.
with the department's internal control procedures.
8. REVENUE MONITORING. Revenues as they E. PROMPT PAYMENT. All invoices approved for
are received will be regularly compared to payment by the proper City authorities shall be paid
budgeted revenues and variances will be within thirty (30) calendar days of receipt of goods or
investigated. This process will be summarized in services or invoice date, whichever is later, in
the appropriate budget report. accordance with the provisions of Article 601 f,
Section 2 of the State of Texas Civil Statutes.
IV. EXPENDITURE CONTROL
A. APPROPRIATIONS. The point of budgetary
control is at the department level in the General Fund
and at the fund level in all other funds. When budget
adjustments among Departments and/or funds are
necessary, they must be approved by the City
Council and must meet other requirements as
outlined in the City Charter. Budget appropriation
amendments at lower levels of control shall be made
in accordance with the applicable administrative
procedures.
B. AMENDMENTS TO THE BUDGET. In
accordance with the City Charter, the budget may be
amended after the following conditions are met:
1. The City Manager certifies that there are
available revenues in excess of those estimated in
the Budget.
2. The City Council holds a public hearing on the
supplemental appropriation.
3. The City Council approves the supplemental
appropriation.
The Director of Fiscal Services shall establish and
maintain proper procedures which will enable the
City to take advantage of all purchase discounts,
when possible, except in the instance where
payments can be reasonably and legally delayed in
order to maximize the City's investable cash.
F. RISK MANAGEMENT. The City will aggressively
pursue every opportunity to provide for the Public's
and City employees' safety and to manage its risks.
The goal shall be to minimize the risk of loss of
resources through liability claims with an emphasis
on safety programs. All reasonable options will be
investigated to finance risks. Such options may
include risk transfer, insurance, and risk retention.
Where risk is retained, reserves will be established
based upon actuarial determinations and not be used
for purposes other than for financing losses.
G. REPORTING. Quarterly reports will be prepared
showing actual expenditures compared to the original
budget.
V. CAPITAL BUDGET AND PROGRAM
F-4
A.PREPARATION. The City's capital budget will
include all capital projects funds and all capital
resources. The budget will be prepared annually on a
project basis. The capital budget will be prepared by
the Office of Management and Budget with the
involvement of responsible departments.
B. CONTROL. All capital project expenditures inust
be appropriated in the capital budget. The Director of
Fiscal Services must certify the availability of
resources before any capital project contract is
presented to the City Council for approval.
C. PROGRAM PLANNING. The capital budget will
be taken from the capital improvements project plan
for future years. The planning time frame for the
capital improvements project plan should normally
be five years, with a minimum of at least three years.
The replacement and maintenance for capital items
should also be projected for the next five years.
Future maintenance and operational costs will be
considered so that these costs can be included as
appropriate in the annual budget.
D. FINANCING PROGRAMS. Where applicable,
assessments, impact fees, pro-rata charges, or other
fees should be used to fund capital projects which
have a primary benefit to specific, identifiable
property owners.
Recognizing that long-term debt is usually a more
expensive financing method, alternative financing
sources will be explored before debt is issued. When
debt is issued, it will be used to acquire major assets
with expected lives which equal or exceed the
average life of the debt issue.
E. REPORTING. Periodic financial reports will be
prepared to enable the Department Managers to
manage their capital budgets and to enable the Office
of Management and Budget to monitor and control
the capital budget as authorized by the City Manager.
Summary capital project status reports will be
presented to the City Council monthly.
VI. CAPITAL MAINTENANCE & REPLACEMENT
The City recognizes that deferred maintenance and not
anticipating capital replacements increases future capital
costs. In order to address these issues, the City Council has
approved a number of policies to address these issues.
A. STREETS CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
fund S400,000 annually for the Streets Division
within the Public Works Department to use for a
residential street maintenance program.
B. BUILDING CAPITAL MAINTENANCE AND
REPLACEMENT. It is the policy of the City to
fund $250,000 annually for major maintenance on
its buildings such as roof air conditioning, flooring
and other replacements.
C. PARKING LOTS AND INTERNAL
ROADWAYS. It is the policy of the City to fund
$145,000 annually to pay for major maintenance of
parking lots and internal roadways.
D. TECHNOLOGY. It is the policy to plan and fund
the maintenance and replacement of its computer
network. The funding for the computer network is
15% (change from last year, 10%) of the original
cost of the equipment. Additionally funding for
additions and upgrades to the mid range systems is
$90,000 annually.
Major replacements for the computer systems
including hardware and software will be anticipated
for a five-year period and included with the capital
projects lists presented in the annual budget.
E. FLEET REPLACEMENT. The City has a major
investment in its fleet of cars, trucks, tractors,
backhoes, and other equipment. The City will
anticipate replacing existing equipment, as necessary
and will establish charges that are assigned to
departments to account for the cost of that
replacement.
F. RADIOS, COPIERS, OTHER EQUIPMENT,
AND TELEPHONES. The City has a major
investment in its radios, copiers, and telephone
equipment. As a part of the on going infrastructure
maintenance and replacement, the City has
anticipated the useful life of such equipment and
established a means of charging the cost of
replacement of that equipment to the various
departments in order to recognize the city's
continuing need.
VII. ACCOUNTING, AUDITING, AND
FINANCIAL REPORTING
A. ACCOUNTING. The City is solely responsible for
the recording and reporting of its financial affairs,
both internally and externally. The Director of Fiscal
Services is the City's Chief Fiscal Officer and is
responsible for establishing the structure for the
City's Chart of Accounts and for assuring that
F-5
procedures are in place to properly record financial
transactions and report the City's financial position.
B. AUDITING.
1. QUALIFICATIONS OF THE AUDITOR_ In
conformance with the City's Charter and
according to the provisions of Texas Local
Government Code, Title 4, Chapter 103, the City
will be audited annually by outside independent
accountants ("auditor"). The auditor must be a
CPA firm of regional reputation and must
demonstrate that it has the breadth and depth of
staff to conduct the City's audit in accordance
with generally accepted auditing standards
(GAAS) and contractual requirements. The
auditor must be registered as a partnership or
corporation of certified public accountants,
holding a license under Article 41 a-1, Section 9,
of the Civil Statutes of Texas, capable of
demonstrating that it has sufficient staff which
will enable it to conduct the City's audit in
accordance with generally accepted auditing
standards as required by the City Charter and
applicable state and federal laws. The auditor's
report on the City's financial statements will be
completed and filed with the City Secretary
within 120 days of the City's fiscal year end, and
the auditor will jointly review the management
letter with the City Council within 30 days of its
receipt by the staff.
In conjunction with their review, the Director of
Fiscal Services shall respond in writing to the
City Manager and City Council regarding the
auditor's Management Letter, addressing the
issues contained therein. The Council shall
schedule its formal acceptance of the auditor's
report upon the resolution of any issues resulting
from the joint review.
2. RESPONSIBILITY OF AUDITOR TO CITY
COUNCIL. The auditor is retained by and is
accountable directly to the City Council and will
have access to direct communication with the
City Council if the City Staff is unresponsive to
auditor recommendations or if the auditor
considers such communication necessary to fulfill
its legal and professional responsibilities.
3. ROTATION OF AUDITOR. The City will not
require an auditor rotation, but will circulate
requests for proposal for audit services at least
every three to five years. Year to year
authorization to continue shall be done by May
31 of each year.
C. FINANCIAL REPORTING.
1. EXTERNAL REPORTING. Upon the
completion and acceptance of the annual audit by
the City's auditors, the City shall prepare a written
Comprehensive Annual Financial Report (CAFR)
which shall be presented to the Council within
190 calendar days of the City's fiscal year end.
Accuracy and timeliness of the CAFR are the
responsibility of City staff. The CAFR shall be
prepared in accordance with GAAP and shall be
presented annually to the Government Finance
Officer's Association (GFOA) for evaluation and
consideration for the Certificate of Achievement
for Excellence in Financial Reporting. If City
staffing limitations preclude such timely
reporting, the Director of Fiscal Services will
inform the City Council of the delay and the
reasons therefor.
2. INTERNAL REPORTING. The Fiscal Services
Department will prepare internal financial
reports, sufficient to plan, monitor, and control
the City's financial affairs. Internal financial
reporting objectives are addressed throughout
these policies.
VIII. ASSET MANAGEMENT
A. INVESTMENTS. The Director of Fiscal Services
shall promptly invest all City funds with the
depository bank in accordance with the provisions of
the current Bank Depository Agreement or in any
negotiable instrument authorized by the City Council
under the provisions of the Public Funds Investment
Act of 1987 as amended, and in accordance with the
City Council's approved Investment Policies.
An investment report will be provided to the City
Council quarterly. This report shall provide both
summary and detailed information on the City's
investment portfolio.
B. CASH MANAGEMENT. The City's cash flow will
be managed to maximize the cash available to invest.
Such cash management will entail the centralization
of cash collections, where feasible, including utility
bills, building and related permits and licenses, fines,
fees, and other collection offices as appropriate.
Periodic review of cash flow position will be
performed to determine performance of cash
management and conformance to investment policies.
A detailed policy structure will be followed with
respect to Cash/Treasury Management. The
F-6
underlying theme will be that idle cash will be
invested with the intent to 1) safeguard assets, 2)
maintain liquidity, and 3) maximize return. Where
legally permitted, pooling of investments will be
done.
C. FIXED ASSETS AND INVENTORY. These assets
will be reasonably safeguarded and properly
accounted for, and prudently insured.
A fixed asset of the City shall be defined as a
purchased or otherwise acquired piece of equipment,
vehicle, furniture, fixture, capital improvement,
addition to existing capital investments, land,
buildings or accessioned Library materials which has
an original cost or value of at least $3,000 and a
useful life of more than three years.
The City's fixed assets shall be reasonably
safeguarded and properly accounted for and
sufficiently insured. Responsibility for the
safeguarding of the City's fixed assets lies with the
department director in whose department the fixed
asset is assigned. The Fiscal Services Department
shall maintain the permanent records of the City's
fixed assets including description, cost, department
of responsibility, date of acquisition, depreciation
and expected useful life. The Fiscal Services
Department shall also perform, periodically, an
inventory of assets using random sampling at the
department level. Such inventory shall be performed
by the Director of Fiscal Services or his or her
designated agent in the presence of designated
department personnel from the responsible
department.
D. COMPUTER SYSTEM/DATA SECURITY. The
City shall provide security of its computer system
and data files through physical security. The
computer system shall be in a location inaccessible to
unauthorized personnel.
IX. DEBT MANAGEMENT
A. DEBT ISSUANCE. The City will issue debt only for
the purpose of acquiring or constructing capital
assets for the general benefit of its citizens and to
allow it to fulfill its various missions as a city. Debt
may be issued for the purposes of purchasing land or
rights -of -way and/or improvements to land, for
construction projects to provide for the general good,
or for capital equipment.
1. GENERAL OBLIGATION BONDS (GO's).
GO's will be used only to fund capital assets of
the general government and are not to be used to
fund operating needs of the City. GO's are
backed by the full faith and credit of the City as
well as the ad valorem tax authority of the City,
to the extent allowed by law. The term of a bond
issue will not exceed the useful life of the asset(s)
funded by the bond issue and will generally be
limited to no more than twenty (20) years.
General obligation bonds must be authorized by a
vote of the citizens of the City of College Station.
REVENUE BONDS (RB's). RB'S will be issued
to provide for the capital needs of any activities
where the capital requirements are necessary for
continuation or expansion of a service which
produces a revenue and for which the asset may
reasonably be expected to provide for a revenue
stream to fund the debt service requirements.
The term of the obligation should not exceed the
useful life of the asset(s) to be funded by the bond
issue and will generally be limited to no more
than twenty (20) years.
3. CERTIFICATES OF OBLIGATION,
Contract Obligations, etc. (CO's). CO's will be
used in order to fund capital requirements that are
not otherwise covered under either revenue bonds
or general obligation bonds. Debt service for
CO's may be either from general revenues or
backed by a specific revenue stream or streams or
by a combination of both. Generally CO's will be
used to fund capital assets when GO's and RB's
are not appropriate and when authorized under
law. The term of the obligation may not exceed
the useful life of the asset(s) to be funded by the
proceeds of the debt issue and will generally be
limited to no more than ten (10) years, but may
extend to twenty (20) years when the asset is of a
nature that its anticipated useful life exceeds 20
years.
4. METHOD OF SALE. The City will use a
competitive bidding process in the sale of bonds
unless the nature of the issue warrants a
negotiated bid. In situations where a competitive
bidding process is not elected, the City will
publicly present the reasons why, and the City
will participate with the financial advisor in the
selection of the underwriter or direct purchaser.
5. BIDDING PARAMETERS. The notice of sale
will be carefully constructed so as to ensure the
best possible bid for the City, in light of the
existing market conditions and other prevailing
factors.
F-7
C. ANALYSIS OF FINANCING ALTERNATIVES.
1. The unobligated fund balance in the General
Staff will explore alternatives to the issuance of debt
Fund should be at least 15% of the annual
for capital acquisitions and construction projects.
budgeted General Fund expenses. This
These alternatives will include, but not be limited to,
percentage is the equivalent of 55 days
1) grants in aid, 2) use of reserves, 3) use of current
expenditures. An additional amount of up to 3.0%
revenues, 4) contributions from developers and
should be maintained for extraordinary items or
others, 5) leases, and 6) impact fees.
contingencies. Cash and investments alone should
be equivalent to 30 days of operating
D. DISCLOSURE. Full disclosure of operating costs
expenditures.
along with capital costs will be made to the bond
rating agencies and other users of financial
2. The Enterprise Fund working capital should be
information. The City staff, with the assistance of
maintained at 15% of total operating expenses or
financial advisors and bond counsel, will prepare the
the equivalent of 55 days. Cash and Investments
necessary materials for presentation to the rating
alone should be equivalent to 30 days of
agencies, will aid in the production of Preliminary
operations.
Official Statements, and will take responsibility for
the accuracy of all financial information released.
3. The Hotel/Motel Fund fund balance should be at
least 15% of the annual budgeted expenditures. -
E. FEDERAL REQUIREMENTS. The City will
Adequate reserves are essential due to the nature
maintain procedures to comply with arbitrage rebate
of this revenue source and the reliance
and other Federal requirements.
organizations have on this revenue source to
maintain ongoing operations.
F. DEBT STRUCTURING. The City will issue bonds
for 20 years or less, not to exceed the life of the asset
4. The Internal Service Funds will attain and retain
acquired.
fund balance/working capital balances
appropriate for the fund. Some funds may need
The structure should approximate level annual debt
only minimal fund balance/working capital in
service unless operational matters dictate otherwise
order to meet the needs of the fund, while others
or if market conditions indicate potential savings
such as replacement and insurance funds must
could result from modifying the level payment
have resources sufficient to meet major annual
stream.
fluctuations in expenditures or long term
liabilities.
Consideration of market factors, such as the tax-
exempt qualification, minimum tax alternative, and
C. LIABILITIES AND RECEIVABLES. Procedures
so forth will be given during the structuring of long-
will be followed to maximize discounts and reduce
term debt instruments.
penalties offered by creditors. Current liabilities will
be paid within 30 days of the invoice date or on
X. FINANCIAL CONDITIONS, RESERVES, AND
receipt of the goods or services, whichever is later.
STABILITY RATIOS
Accounts Receivable procedures will target
collection for a maximum of 30 days from service,
A. OPERATIONAL COVERAGE. (NO
with any receivables aging past 120 days to go to a
OPERATING DEFICITS). The City will maintain
collection agency. The Director of Fiscal Services is
an operational coverage of 1.00, such that current
authorized to write-off uncollectible accounts that are
operating revenues will at least equal or exceed
delinquent for more than 365 days, if the proper
current operating expenditures.
delinquency procedures have been followed.
Deferrals, short-term loans, or one-time sources will D. CAPITAL AND DEBT SERVICE FUNDS.
be avoided as budget balancing techniques. Reserves
will be used only for emergencies or non -recurring 1. Monies in the Capital Projects Funds will be used
expenditures, except when balances can be reduced within 36 months of receipt. Balances will be
because their levels exceed guideline minimums as used to generate interest income to offset
stated in Paragraph B, following. increases in construction costs or other associated
costs. Capital project funds are intended to be
B. OPERATING RESERVES/FUND BALANCES expended totally.
F-8
Revenues in the Debt Service Fund are stable,
based on property tax revenues and transfers from
other funds. Remaining balances are maintained
to meet contingencies and to make certain that the
next year's debt service payments may be met in a
timely manner. The fund balance should not fall
below 8'/3% (one month) of average budgeted
expenditures (in line with IRS guidelines).
E. INSURANCE RESERVES. Where risk is
retained by the City in a self-insurance mode, a
reserve will be established based upon actuarial
determination. Such reserve will be used for no
other purposes than for financing losses under the
insurance program.
XI. INTERNAL CONTROLS
A. WRITTEN PROCEDURES. Wherever
possible, written procedures will be established
and maintained by the Director of Fiscal Services
for all functions involving cash handling and/or
accounting throughout the City. These procedures
will embrace the general concepts of fiscal
responsibility set forth in this policy statement.
B. DEPTARTMENT DIRECTORS'
RESPONSIBILITIES. Each department
Director is responsible for ensuring that good
internal controls are followed throughout his or
her Department, that all Fiscal Services
Department directives or internal controls are
implemented, and that all independent auditor
internal control recommendations are addressed.
Departments will develop and periodically update
written internal control procedures.
F-9
CITY OF COLLEGE STATION
PARKS & RECREATION DEPARTMENT
FEES POLICY STATEMENT
The citizens of College Station have made a commitment to excellence in parks facilities
and recreation programs. These facilities and services require substantial expenditures by
the City to ensure appropriate maintenance and effective programming. This policy is
intended to insure that a proportion of these costs is recovered through user fees in an
equitable manner in accordance with the City's current fiscal and budgetary policies
approved by the City Council.
L Fees for athletic programs shall be set in accordance with the following
guidelines:
A. The cost of maintaining and operating athletic facilities should be borne
by those who use them. In addition, in those situations where the City has
responsibility for organizing and/or programming activities, participants
should bear proportionate staff salaries and overhead of direct supervisors
associated with the program.
B. The City recognizes that it is appropriate to subsidize youth athletic and
aquatics activities. Such activities contribute to educational development
and to encourage leisure literacy, which are increasingly important aspects
of life. Youth is defined as all individuals up to, and including, eighteen
years of age. The City will absorb all maintenance and operating costs
associated with facilities and the staff costs associated with organizing
and/or programming activities. A fee will be assessed to cover all variable
costs associated with programs such as uniforms, equipment, awards,
umpires, etc. in accordance with the City's fiscal and budgetary policy
statement.
C. It is intended that facilities and programs should be available to all citizens
and that none should be excluded because of inability to pay. The
Department Director, at his/her discretion, may reduce any fee in
individual cases upon evidence of financial hardship. The "Parks Bucks"
program is intended to meet the majority of these cases.
D. In addition to this user fee policy, the City levies a fee surcharge, which
goes into an Athletic Renovation and Improvement Fund. The policy
governing that fund is attached to this policy.
II. Fees for the use of rental facilities shall be set to cover the cost of utilities and
maintenance expenses related to that facility. Deposits may be required, as
needed, to ensure proper care and clean-up is provided by user groups. Deposits
Page / of 3
may be waived when users establish a satisfactory record with the City, and will
be determined on a case by case basis The fee and deposit will be waived for the
College Station Independent School District per a joint use agreement.
M. Aquatics, special events and instruction fees shall be set to cover all expenses
directly associated with conduct of the class or event. Pool admission fees shall
be set on an annual basis to recover a portion of the pools' operating expenses up
to 50%.
All fees shall be reviewed on an annual basis at public meetings by the Parks and
Recreation Board. After receiving public input, the Board will then submit fee
recommendations for the next calendar year to the City Council for final approval.
Page 2 of 3
Athletic Renovation and Improvement Funds
The CIP Committee recommended multiple lighting, irrigation, shade structures,
pathway and backstop projects on athletic fields as part of the 1998 bond
program that was approved by the City Council and the citizens. They were
assured that this would restore all athletic fields to the City's desirable standard.
However, the CIP Committee noted that it was unreasonable to fund these short-
term projects which had an expected life of considerably less than 25 years with
25 year bonds, since future taxpayers would be paying for assets that no longer
existed. The Council concurred with the Committee's strong recommendation
that a surcharge should be required of all teams using athletic fields to pay for
the replacement of items that have deteriorated as a result of their use, and for
any improvements in the existing standard of facilities they would like to have.
In response to this mandate, the Parks and Recreation Department is preparing
a rolling 10 year schedule which projects the renovations and improvements
required at each athletic field complex. Input from representatives of the athletic
field users will be solicited in preparing this schedule. The costs of implementing
the 10 year program will be calculated, with allowances made for likely future
cost increases, and divided into equal annual amounts.
The surcharge will be sufficient to pay each user groups' prorated share of the
fields' annual renovations and improvements. This money will be retained in a
separate capital fund for each athletic field complex, and will be used exclusively
for renovating or improving that complex. The Parks and Recreation Department
will consult with representatives from the athletic groups contributing to a fund
before money can be appropriated from it.
It is likely to take some months for the staff to carefully develop and cost the 10
year plans. However, it is desirable to implement the program as soon as
possible, since delays will increase the surcharge amounts that will be needed in
future years. This policy will be implemented on October 1,1999 at the
commencement of FY2000.
In lieu of the availability of the 10-year plan, the Parks and Recreation Board
recommended a surcharge be leveled on each item that equates to
approximately $5 per person, per season (Fall, Spring, and Summer), per team
in FY2000. This will be reviewed with athletic team representatives before the
FY2001 budget cycle when the rolling 10-year plan is available, and revisions, if
necessary, will be made to this $5 amount to reflect the financial needs of the
fields. This procedure will be replicated annually in future years.
Approved by Parks & Recreation Advisory Board: April 23, 2001.
Page 3 of 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS, APPROVING AND SETTING FEES FOR PARKS AND RECREATION
ACTIVITIES.
WHEREAS, the City of College Station has conducted a cost of service study to identify the full
cost of service for all Parks and Recreation related facilities and services; and
WHEREAS, the schedule of fees in the attached Exhibit A provides for Parks and Recreation
related fees consistent with the adopted fiscal and budgetary policy; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
TEXAS:
PART 1: That the City Council hereby approves and adopts the Parks and Recreation fee
schedule attached as Exhibit A.
PART 2: That the fees provided for in the attached Exhibit A shall take effect for programs
beginning after January 1, 2004.
ADOPTED this 24t" day of Jam, A.D. 2003
ATTEST:
APPROVED:
CONNIE HOOKS, City Secretary RON SILVIA, Mayor
.... "Na
I E Si9jed jd arl� . „ , (7
I VFRTFV Ai itha4irfty with AnnmuP
City Attorney
1994-2004 PARKS AND RECREATION
ACTIVITY/FACILITY
ADULT SPORTS PER TEAM
I. Basketball
12. Flag Football
13. Volleyball
14. Softball
Play -Off League (Sprg,Sum)
Play -Off League (Fall)
Fast Pitch (Sprg., Sum)
Fast Pitch (Fall)
YOUTH SPORTS PER CHILD
11, Basketball
2. Flag Football
3. Girl's Softball
14. Youth Volleyball
15 Challenger Sports
INSTRUCTION FEES PER PERSON
11, Swim Lessons
12. Adv. Swim Lessons
13, TAAF Swim Team
14, National Jr. Tennis League
15. Tennis Lessons (+ 1 can of balls)
16. Golf
PAVILION RENTALS PER DAY
11. Bee Creek Pavilion
Mondav-Thursday
Friday -Sunday & Holidays
12. Central & Southwood Pavilions
Monday -Thursday
Friday
Saturday & Sunday & Holidays
*Deposit
13. Oaks Pavilion
Monday -Thursday
Friday -Sunday & Holidays
*Deposit
4. Thomas Pavilion
WOLF PEN CREEK AMPHITHEATER
Private - Weekday
Private - Weekend
Non Commercial - Weekdav
Non Commercial - Weekend
Professional/Commercial - Weekday
Professional/Commercial - Weekend
CONFERENCE CENTER (See Attached Rates)
DEPARTMENT USER FEES
Stan
2000
2001
2002
2003
2004
Comment
$265
$265
Discontinue
$265
$340
$340
$340
$355
$130
$140
$175
$175
$175
I
q
$356
$360
$360
$375
$390
$300
$315
$315
$330
$345
$375
$375
$375
$400
$400
$312
$325
$325
$340
$340
$30/20/10
$30/20/10
$40/35
$40/35
$45/40 )
$30/20/10
I
$35/25/15
$40/35
$40/35
$45/40 1
B
$30/20/10
$35/25/15
$40/35
$45/40
$50/45
$40/30/20
$40/35
$40/35
$45/40
$15.00
$15
$15
$15
$30
$30
$35
$35
$35
$25/15/10 I
$35
I $40
$40
$40
$80/60/40 `
$85/65/45
$85/75
$85/75
$8S/75 j
C
$50
$50
$50
$50
$85
$35/person
$35/person
$40
$40
$45
$45
Discontinue
$SD
$75
$75
$75
$75
$100 I
$50
$75
$100
$100
$100 1
$75
$100
$175
$175
$175 I
D
$125
$175
$175
$175
$175 1
$100
$100
$50
$75
$75
$75
$75
$100
$50
$50
$15
$15
$15
I $15
Discontinue
$200
$200
$200
1 $200
$200 1
$250
$250
$250
$250
$250
$425
$425
$425
$425
$425
{I E
$525
$525
$525
$525
$525
I
$800
$800
$800
$800
$800
1
$900
$900
$900
$900
$900
1
Staff
ACTIVITY/FACILITY
2000 I
2001 J
2002 J
2003 J
2004
I Comment
LINCOLN CENTER
l
�1, Membership 09-54 yrs), per year
$15
$15
$15
$15
$15
l
Youth
$8
$10
$10
$10
$10
Low Income Eligible
$4
$5
$5
$5
$5
Adult I
$10
$15
$15
$IS
$15
Non -Member Guest Pass (youth or adult)
Ij
$1/day
$1/day
$1
$1
I2.
Non -Member Summer Rate (youth or adult)
�'li �i,i:5h,
$30/summer
$30
$30
13. *Gym (8 hr. block/day) deposit I
$150/8hrs
$1$200/8hours
$200
$250
Hourly/Half Court (4 hr max)
$10
$15
$15
$20
Hourly/Full Court (4 hr max)
$20
$25
$25
$30
Gym Event
$.30/Chair
$.30/Chair
$.30/Chair
All Day Usage (more than 4 hrs)
$100
$175
$175
$175
Concession Usage
$0
$15
$15
$20
F
14. *Game Room Rental Per Hour (2 hr. min.)
I'
$10
$20
Deposit
$50
$50
5. *Teen Room Rental Per Hour (2 hr. min.)
$1012 hr min
$1012 hr min
$1012 hr min
$10
$20
1 Deposit
$50
$50
$50
$50
$50
16. *Community Room Rental (max. 3 hrs)
$25
$25
$30
$30
$50
1 Additional per hr
N4441M
$15
I $20
$20
$20
Deposit
$50
$50
$75
$75
$75
Kitchen Fee
$0
$10
$15
$15
$20
i
17. **Special Event Fee (Funerals, weddings,narties)
$150
$150
,
18. Miscellaneous Charges
Copies
$,10/Copy
$0.10
$0.10
Faxes
$2.00/fax
$2.00
$2.00
i ATHLETIC FIELDS
11. Softball & Baseball: **
Single field rental/day
$60
$60
$60
$60
$60
{
Single field rental/weekend
$100
$100
1
two (2) field complex/day
$200
$200
$200
$100
$100
I
two (2) field complex/weekend
$350
$350
$350
$175
$175
three (3) field complex/day
$100
$100
$100
$150
$150
three (3) field complex/weekend
$175
$175
$175
$275
$275
*Deposit per day/weekend
$50/$100
$50/$100
four (4) field complex/day
$200
$200
Cj
four (4) field complex/weekend
Room
$350
$350
*Deposit per day/weekend
Varies
Varies
Soccer:
�2.
One (1) field: per day
$60
$60
$60
$60
$60
{i
Complex: per day
I
�� ��Ir1 !�
`� (��I IIq�
$200
$200
1
Complex: per weekend
$350
$350
$350
$350
$350
Veterans Park and Athletic Complex
Six (6) Fields: Per Day
$400
Per Weekend
$700
13. Field Rentals/Per Hour (1/2/3 hrs) *
$16/15/20
$10/15/20
$10/15/20
$10/15/20
$10/15/20
14. Lights for field rentals (per hour)
$5
RACE EQ IPMENT RENTALS
1. PrintingStopWatch
jl l r \ ��
$10
$10
12. Stop Watch
i
$5
$5
1
13. Cones (10)
-
$10
$10
14. Bases, Poles, and Flagging 00)
$10
$10
15. Big Time Clock
$50
$50
$5
1 H
Water Cooler
-
$5
16.
7, Ice Chest
$5
$5
18. Tables
$10
$10
19. Traffic Flags and Vests (10)
$5
$5
stopwatch, 10 cones, 10 bases/poles and flagging, 2 water
$75
$75
stopwatch, 30 cones, 20 bases/poles and flagging, 6 water
$100
$100
(stopwatch, 60 cones, 30 bases/poles and flagging, 12
-
$125
$125
I ACTIVITY/FACILITY
I SWIMMING POOLS
I1. General Admission (3 yrs & up)
Hallaran/Thomas
Natatorium
Adamson
12. Discount Pass (25 swims)
Hallaran/Thomas
Natatorium
I *Adamson
13. Family Season Pass
Hallaran/Thomas
Natatorium
I *Adamson
14. Individual Season Pass
Hallaran/Thomas
I *Adamson
15. Babysitter Season Pass
Hallaran/Thomas
*Adamson
16. Special Day Care Fee @ Adamson Lagoon Per Child
17. Pool Rental (2 hours)
Hallaran: 25 people or fewer
50 people or fewer
I 51-76 people
I 77-102 people
Each hour after intial 2 hours
Thomas/Natatorium: 25 people or fewer
I 50 people or fewer
I 51-76 people
I 77-102 people
Each hour after intial 2 hours
Adamson: 99 people or fewer
199 or fewer
I 299 or fewer
I 300+
Each hour after intial 2 hours
18. Pool Parties Per Person*
Theme Party: Southwood and Thomas
Adamson Lagoon
General Party: Southwood and Thomas
Adamson Lagoon
Catered Theme Party: Southwood and Thomas
Adamson Lagoon
General Catered Party: Southwood and Thomas
Adamson Lagoon
Pavilion Party (Four table limit): First Table
Additional tables
19. Other Pool Fees
Texas SuperGuard Competition Per Person
Swim Diaper Fee Per Diaper
Tube Rental Fee
I Deposit
Locker Rental Fee
I Deposit
Junior Lifeguard Program Per Person Per Session
Guard 2-13 Per Person, Per session
Duck Derby (Sponsor a duck July 4th) Per Person
Boy Contest on July 4th, Per Person
I "Schools Out Blow Out" at Adamson Lagoon
Pool Trout Fish Out Per Person (Ages 3 and up)
Over the 5 fish limit (Per Fish)
I10. Educational Class Rental (1 hour/non exclusive)
2000
2001
2002 J
I I
I $2.00 I
$2.00
I I
I $2.00 I
1 $2.00 I
$2.00
I $2.00 1
1 $3.50 I
I I
$3.50
1 $4.00
1 $40 I
$50
I I
I $85
I $40 I
$40 I
$85 I
I $75 I
I I
$75 I
$85 I
1 $125 I
I
$125 I
I
$125
1 $125 I
$125 I
$125 I
1 $200 I
I I
$200 I
$200
$60 I
I
$60 I
I
$60
I $80 I
I I
$80 I
$80 I
1 $30 I
I
$30 I
I
$30 I
$40 I
$40 I
$40 I
I
1 $75 I
$75 I
$100 I
1 $100 I
$100 I
$125 I
1 $150 I
$150 I
$175 I
1 $200 I
$200 I
$225
$50 I
$50 I
$75
1 $65 I
$65 I
$90 I
I $75 I
$75 I
$100
I $100 I
$100 I
$125
I $125 I
$125 I
$150 I
I $50 I
$50 I
$75 I
1 $250 I
$250 I
$275
I $300 I
$300 I
$325 I
$400 I
$400 I
$425 I
$500 I
$500 I
$525 I
I $100 I
$100 I
$125 I
Staff
2003 2004 1 Comment
$2.00
$2.00
$4.00
$40
$40
$85
$125
$125
$200
$60
$80
$30
$40
$2.75
$100
$125
$175
$225
$75
$90
$100
$125
$150
$75
$275
$325
$425
$525
$125
$5.75
$ 7.50
$4.75
$6.50
$ 7.00
$9.25
$6.25
$8.50
$15.00
$5.00
$20.00
$1.00
$1.00
$2.00
$1.00
$2.00
$55.00
$55.00
$3.00
$3.00
$200.00
$2.50
$1.50
$ 2 5.00
$2.50
$2.00
$4.00
$50
$40
$85
$125
$125
$200
$60
$80
$30
$40
$2.75
$100
$125
$175
$225
$75
$90
$100
$125
$150
$75
$275
$325
$425
$525
$125
$5.75
$7.50
$4.75
$6.50
$ 7.00
$9.25
$6.25
$8.50
$15.00
$ 5.00
$ 2 0.00
$1.00
$1.00
$2.00
$1.00
$2.00
$65.00
$65.00
$3.00
$3.00
$200.00
$2.50
$1.50
$ 25.00
ACTIVITY/FACILITY
I TEEN CENTER (THE EXIT)
11. Non Member per day
12. Membership per year
13. Meeting Room Rental Per Hour
I Deposit
IR. Dance/Game Room Rental Per Hour
I Deposit
15. *Whole Facility Rental Per Hour
Deposit
6, Additional Attendance Fee Per Hour
I 26-50 Attendees
51-100 Attendees
I 100-200 Attendees
7. Special Propyrammin� Fee
VENDOR PERMITS
Staff
2000
2001
2002
2003
2004
Comment
$1
$1
$1
$1
$10
$10
$15
$15
$50
$50 I
$25
$25
$50
$50 I
$50
$50 I
$75
$75
$10
$10 I
$15
$15
$20
$20
$10
$10
$25-$100
$50 $50
$50
$50
$50 K
Staff Comment
Adult Sport Recommendations:
Increase Adult Slow Pitch fee $15 per team to recover cost of contractually obligated
A increase in officiating fees paid to the Brazos Valley Softball Umpires Association.
— Increase Adult Flag Football fee $15 per team to recover cost of increasing officiating
fee $1.
Youth Sport Recommendations
-- Increase Girls Fast Pitch fee $5 per player to recover cost of contractually obligated
increase in officiating fees paid to the Brazos Valley Umpires Association.
B — Increase Youth Basketball and Flag Football fees $5 per player to allow increase in
officiating fees. These fees were to be reviewed under agreement with the Brazos
Valley Softball Umpires Association.
-- Increase Youth Volleyball fee $5 per player to keep in line with other youth sports and
offset increase in officiating fee.
Instruction (Tennis Programs):
C — Increase Tennis to come in line with other area programs. This includes a $5 facility
replacement fee.
Pavilions:
— Increase both Bee Creek and Oaks Pavilions to $100 for weekends and holidays
(keeping the weekday rate at $75).
D — Convert Thomas Pavilion to a fist -come -first -serve facility. The rental rate has
remained the same ($15) since 1994 because a) the pavilion is very small, and b) there
are no restrooms unless when Thomas Pool is open. The set up and clean up for this
pavilion has cost staff more money through overtime and maintenance costs than they
are bringing in.
E Wolf Pen Creek Amphitheater:
— No recommended changes for CY04.
Lincoln Center:
F -- Staff is recommending increasing fees accordingly as a result of surveying
comparable community facilities.
Athletic Fields:
— Add fees for rental of Veterans Park and Athletic Complex Soccer Fields at $400 per
G day or $700 per weekend for all six fields. This compares to the $200 per day and $350
per weekend for the three -field complex at Central Park. The softball fields can be
covered through the existing fee structure.
— Add fee for liahted field rentals, and charae $5 per hour to operate the lights.
Fi Race Equipment:
— No recommended changes for CY04.
Swimming Pools (Other Pool Fees):
Increase Junior Lifeguard and Guard 2-13 from $55 to $65 as a result of surveying
similar community facilities.
Teen Center:
— Add an item entitled "Special Programming Fee." This fee is intended to provide
J some limit on possible charges for existing programs that we are currently offering our
customers (i.e. eXtreme EXIT and the VIP Field Trip Package), as prices for these
programs can change depending upon the time that these trips are offered.
K Vendor Permits:
— No recommended changes for CY04.
FEE CHANGES 2004 — CONFERENCE CENTER
Change from 3 free tables to 5 tables free with all rooms except room 127, change from 15 free tables to 20 tables free with Room 127.
Change from "Add Social fee" - to No Social Fees
Change Coffee from 40 cents a cup to 50 cents a cup
Change from: "All persons and civic organizations holding an event in which commercial vendors and/or exhibitors
participate changes the event to a commercial rate." All commercial vendors and/or exhibitors will be charged $5.00 per table
To: "Vendor Tables from $5 each to $10 each table (and will not change client to Commercial rate)
Cancellation Fees: Change Cancellation from 30 to 60 days. The deposit paid to reserve the space is kept if event is cancelled less
than 60 days prior to the event.
Between 5pm & 6pm, based on availability charge the 2 hour rate to charge the 4hr/less rate.
Change from 13 Rental Categories to Three Rental Categories: Commercial, Standard, Non -Profit
Commercial: companies or businesses
Standard: Individuals or groups without a non-profit status and not commercial.
Non-profit: To receive this rate, you must have proof that the Internal Revenue Service has designated your organization as
non-profit and provide a copy of the status for the Conference Center files
Change deposit policy from: "Deposits are required on each room in order to reserve them and to assure that they are
left in good condition. Deposits are refundable upon compliance with all rules and regulations and clean-up requirements
by client and caterer. All checks are cashed and do not apply toward rental fees. A tentative reservation will be held
for a maximum of 5 working days, and then a deposit for each room must be made in order to confirm the space.
Client must have all arrangements finalized by 12:00 Noon on Thursday for weekend events. Deposits are
returned within 4-6 weeks after the event."
Change deposit policy to: A deposit is money paid to reserve a space. Deposits are required on each room. All checks
are cashed and do not apply toward rental fees. The deposit is held to reserve the date, and to cover any damage or
insufficient clean-up resulting from the event. Deposits are returned if reservation is canceled 60 days prior to the event.
Deposits are refundable upon compliance with all rules and regulations and clean-up requirements by client and caterer.
After the event the deposit is returned upon request within 4 to 6 weeks.
Client must have all arrangements finalized by 12:00 Noon on Thursday for weekend events.
April 3, 2003 o:/Budget/Fees/Fees/2004/Fee Changes 2004 — Conference Center
College Station
Thomas
36
80
Bee Creek
71
82%
Oaks
22
71%
Central
86
79
Southwood
65
79
Totals Per Area
280
Collage Station
Thomas
11
79
Bee Creek
30
94
Oaks
9
82
Central
33
75
Southwood
21
80
Totals Per Area
104
PAVILION RENTALS
2002
Boman
6
14%
7
8%
6
19%
17
16%
8
10%
44
2003
Bryan
3
21%
0
0%
1
9%
8
18%
3
12%
15
Other Totals/Pavilion
3
45
6%
9
87
10%
3
31
10%
6
109
5%
9
82
11%
30
Other Totals/Pavilion
0
14
0%
2
32
6%
1
11
9%
3
44
7%
2
26
8%
8
DRAFT'
2003 ATHLETIC FIELD STATUS & UTILIZATION
City Operated Programs
2004 FEES
Field Redevelopment Fee
Citv Fee
1. Adult Softball (6 lighted fields)
Slow Pitch
Spring
160 teams, 2,240 players
$75
$315 / Team
Summer
171 teams, 2,394 players
$75
$315 / Team
Fall
158 teams, 2,212 players
$75
$270 / Team
Fast Pitch
Spring
0 teams
$75
$325 / Team
Summer
11 teams, 154 players
$75
$325 / Team
Fail
3 teams, 42 players
$75
$265 / Team
2. Girls Softball (3
lighted fields)
Fast Pitch
Spring
25 teams, 257 players
$5
$45/$40 / Person
Fall
20 teams, 207 players
$5
$45/$40 / Person
Travel Teams
17 teams, 221 players
3. Adult Flag Football (2 lighted fields)
Fall 9 teams, 117 players $75/Team $280 / Team
4. Youth Flag Football (5 lighted fields)
Fall 40 teams, 345 fields $5/Person $40/$35 / Person
5. Youth Basketball (7 CSISD gyms)
Winter 90 teams, 700 players
$0
$45/$40 /Person
6. Adult Volleyball (4 gyms)
Spring 25 teams, 200 players
$0
$175 / Team
Summer 24 teams, 192 players
$0
$175 / Team
Fall 22 teams, 176 players
$0
$175 / Team
Winter 26 teams, 208 players
$0
$175 / Team
7. Youth Volleyball (4 gyms)
Summer 14 teams, 125 players
$0
$45/$40 /Person
8. TAAF Swim Team
Summer 235 swimmers
$0
$85/$75 /Person
9. Challenger Series
Soccer 30 players
$0
$15 / Person
Basketball 51 players
$0
$15 / Person
Bowling 37 players
$0
$15 / Person
City Assisted Programs
2004 FEES
Field Redevelopment
Fee Citv Fee
1.
College Station Soccer Club
$5 / Person
$0
(18 fields spring, 25 fields fall)
$5 / Person
$0
Spring 1,179 players
Fall 1,194 players
2.
Aggieland Soccer Club (5 fields fall)
Fall 22 teams, 330 players
$5 / Person
$0
3.
Bryan/College Station Soccer Club
(8 fields)
Spring 26 teams, 390 players
$75 / Team
$10 / game
Summer 24 teams, 360 players
$75 / Team
$10 / game
Fall 24 teams, 360players
$75 / Team
$10 / game
4.
College Station Little League
(9 lighted fields)
Spring 873 players
$5 / Person
$0
5.
Travel, Softball, Baseball and Non -allied
Soccer
Field Rentals
$0
$10 for the first hour, $5 for each
additional hour or $60 per day
Lights
N/A
$5 per hour
Non League User Fee (2-hour max)
30 Practices (lights extra)
$75
$200
45 Practices (lights extra)
$75
$300
Athletic Facility Inventory
1. Softball Fields
Adult
Central Park
Veterans Park and Athletic Complex
Youth
Jane Pulley Softball Fields
Lemontree Park
2. Soccer Fields
Adult/Youth
Anderson Park
Central Park*
Southwood Valley Athletic Park
Veterans Park and Athletic Complex*
Four lighted fields
Two lighted fields
Two lighted 1 - fields
One lighted field
Five fields, no lights
Three fields, no lights
Five fields, two with lights
Six fields, two with lights
* Central Park three adult fields were subdivided into nine fields and Veterans Park and Athletic
Complex six adult fields were subdivided into eight fields, by agreement with College Station
Soccer Club, Aggieland Soccer and Bryan College Station Soccer League.
3. Baseball Fields
Southwood Valley Athletic Park six lighted fields
Wayne Smith Park three lighted fields
PARKS AND RECREATION DEPARTMENT USER FEES
ACTIVITY/FACILITY
ADULT SPORTS PER TEAM
11. Basketball
12. Flag Football
13. Volleyball
14, Softball
Play -Off League (Sprg,Sum)
Play -Off League (Fall)
Fast Pitch (Sprg., Sum)
Fast Pitch (Fall)
I YOUTH SPORTS PER CHILD
11. Basketball
12. Flag Football
13. Girl's Softball
14. Youth Volleyball
15. Challenger Sports
,
INSTRUCTION FEES PER PERSON
11. Swim Lessons
12. Adv. Swim Lessons
13. TAAF Swim Team
14. National Jr. Tennis League
15. Tennis Lessons (+ 1 can of balls)
16. Golf
PAVILION RENTALS PER DAY
11. Bee Creek Pavilion
Mondav-Thursday
Friday -Sunday & Holidays
12. Central & Southwood Pavilions
Monday -Thursday
Friday
Saturday & Sunday & Holidays
*Deposit
13. Oaks Pavilion
Monday -Thursday
Friday -Sunday & Holidays
*Deposit
14. Thomas Pavilion
WOLF PEN CREEK AMPHITHEATER
Private - Weekday
Private - Weekend
Non Commercial - Weekday
Non Commercial - Weekend
Professional/Commercial - Weekday
Professional/Commercial - Weekend
CONFERENCE CENTER (See Attached Rates,
2001
$265
$340
$140
$360
$315
$375
$325
Statt
2002
2003
2004
2005 Comment
Discontinue
$340
$340
$355
$355
$175
$175
$175
$175
A
$360
$375
$390
$340 1
$315
$330
$345
$340 j
$375
$400
$400
$380
$325
$340
$340
$380
$30/20/10 $40/35 $40/35 $45/40 $45/40
$35/25/15 $40/35 $40/35 $45/40 $45/40
$35/25/15 $40/35 $45/40 $50/45 $50/45
$40/30/20 $40/35 $40/35 $45/40 $45/40
$15.00 $15 $15 $15 $15
_.,
$30 $35 $35 $35 $35 1
$35 $40 $40 $40 $40
$85/65/45 $85/75 $85/75 $85/75 $85/75
$50 $50 $50 $85 $85
$35/person $40 $40 $45 $45
Discontinue
I.
$75 $75 $75
$75 $75
$100 $100
t
$75 $100 $100 $100 $100 j
$100 $175 $175 $175 $175 i
$175 $175 $175 $175 $175
$100 $100 $100
$75 $75 $75
$75 $75
$100 $100
$50 $50 $50 1
$15 $15 $15 Discontinue
$200
$200
$200
$200
$200
$250
$250
$250
$250
$250
$425
$425
$425
$425
$425
$525
$525
$525
$525
I $525 i
$800
$800
$800
$800
$800 1
$900
$900
$900
$900
I $900
B
10
LC
R
Approved by Parks Board
May 11, 2004
ACTIVITY/FACILITY
LINCOLN CENTER
11. Membership (19-54 yrs), per year
Youth
Low Income Eligible
Adult
2. Non -Member Guest Pass (youth or adult)
Non -Member Summer Rate (youth or adult)
13. *Gym (8 hr. block/day) deposit
Hourly/Half Court (4 hr max)
Hourly/Full Court (4 hr max)
Gym Event
All Day Usage (more than 4 hrs)
Concession Usage
14. *Game Room Rental Per Hour (2 hr. min.)
Deposit
15. *Teen Room Rental Per Hour (2 hr. min.)
Deposit
16. *Community Room Rental (max. 3 hrs)
Additional per hr
Deposit
Kitchen Fee
17. **Special Event Fee (Funerals, weddings,parties)
18. Miscellaneous Charges
Copies
Faxes
ATHLETIC FIELDS
11. Softball & Baseball: **
Single field rental/day
Single field rental/weekend
two (2) field complex/day
two (2) field complex/weekend
three (3) field complex/day
three (3) field complex/weekend
*Deposit per day/weekend
four (4) field complex/dav
four (4) field complex/weekend
*Deposit per day/weekend
12. Soccer:
One (1) field: per day
Complex: per day
Staff
2001 I 2002
2003
2004
2005 Comment
$15 $15
$15
$15
$15 1
$10 $10
$10
$10
$10
$5 $5
$5
$5
$5
$15 $15
$15
$15
$15
$1/day $1/day
$1
$1
$1 l
$30/summer
$30
$30
$30 1
$150/8hrs $200/8hours
$200
$250
$250
$15 $15
$15
$20
$20
$25 $25
$25
$30
$30
$.30/Chair
$.30/Chair
$.30/Chair
$30/Chair
$125 $175
$175
$175
$175
$10 $15
I
$15
$20
$20 F
$10
$20
$20
Mhr
$50
$50
$50
$10/2 hr min $10/2 min
$10
$20
$20
$50 $50
$50
$50
$50
$25 $30
$30
$50
$50
$15 $20
$20
$20
$20
$50 $75
$75
$75
$75
$10 $15
$15
$20
$20
$150
$150
$150
Complex: per weekend
Veterans Park and Athletic Complex
Six (6) Fields: Per Day
Per Weekend
13. Field Rentals/Per Hour (1/2/3 hrs)
14. L�hts for field rentals (per hour)
RACE EQUIPMENT RENTALS
11. Printing Stop Watch
12. Stop Watch
13. Cones (10)
14. Bases, Poles, and Flagging 00)
15. Big Time Clock
16. Water Cooler
17. Ice Chest
18. Tables
19. Traffic Flags and Vests (10)
stopwatch, 10 cones, 10 bases/poles and flagging, 2 water
stopwatch, 30 cones, 20 bases/poles and flagging, 6 water
stopwatch, 60 cones, 30 bases/poles and flagging, 12
$.10/Copy
$2.00/fax
$60 $60
$200 $200
$350 $350
$100 $100
$175 $175
$60 $60
$0.10 $0.10 $0.10
$2.00 $2.00 $2.00
$60
$60
$60
$100
$100
$100
$100
$100
$100
$175
$175
$175
$150
$150
$150
$275
$275
$275
$50/$100
$50/$100
$50/$100
$200
$200
$200
$350
$350
$350 G
Varies
Varies
Varies
$60
$60
$60
$200
$200
$200
$350
$350
$350
$400 $400
$700 $700
$10/15/20 $10/15/20
$5 $5
$10
$10
$5
$5
$10
$10
$10
$10
$50
$50
$5
$5 1 H
$5
$5
$10
$10
$5
$5
$75
$75
$100
$100
$125
$125
Approved by Parks Board
May 11, 2004
Staff
ACTIVITY/FACILITY
2001 I
2002
2003
2004
2005
Comment
SWIMMING POOLS
11. General Admission (3 yrs & up)
Hallaran/Thomas
$2.00
$2.00
$2.00
$2.50
$2.50
Natatorium
$2.00
$2.00
$2.00
$2.00
$2.00
Adamson
$3.50
$4.00
$4.00
$4.00
$4.00
12. Discount Pass (25 swims)
Hallaran/Thomas
$50
$85
$40
$50
$50
Natatorium
$40
$85
$40
$40
$40
*Adamson
$75
$85
1 $85
$85
$85
13. Family Season Pass
Hallaran/Thomas
$125
$125
$125
$125
$125
Natatorium
$125
$125
$125
$125
$125 I
*Adamson
$200
$200
$200
$200
$200
14. Individual Season Pass
Hallaran/Thomas
$60
$60
$60
$60
$60
*Adamson
$80
$80
$80
$80
$80
15. Babysitter Season Pass
Hallaran/Thomas
$30
$30
$30
$30
$30
*Adamson
$40
$40
$40
$40
$40
16. Special Day Care Fee @ Adamson Lagoon Per Child
$2.75
$2.75
$2.75
17. Pool Rental (2 hours)
Hallaran: 25 people or fewer
$7S
$100
$100
$100
$100
50 people or fewer
$100
$125
$125
$125
$125
51-76 people
$150
$175
$175
$175
$175
77-102 people
$200
$225
$225
$225
$225
Each hour after intial 2 hours
$50
$75
$75
$75
$75
Thomas/Natatorium: 25 people or fewer
$65
$90
$90
$90
$90
50 people or fewer
$75
$100
$100
$100
$100
51-76 people
$100
$125
$125
$125
$125
77-102 people
$125
$150
$150
$150
$150
Each hour after intial 2 hours
$50
$75
$75
$75
$75
Adamson: 99 people or fewer
$250
$275
$275
$275
$275
199 or fewer
$300
$325
$325
$325
$325
299 or fewer
$400
$425
$425
$425
$425
300+
$500
$525
$525
$525
$525
1
Each hour after intial 2 hours
$100
$125
$125
$125
$125
18. Pool Parties Per Person*
Theme Party: Southwood and Thomas
$5.75
$5.75
$5.75
Adamson Lagoon
$7.50
$7.50
$7.50
General Party: Southwood and Thomas
$4.75
$4.75
$4.75
Adamson Lagoon
$6.50
$6.50
$6.50
Catered Theme Party: Southwood and Thomas
$7.00
$7.00
$7.00
Adamson Lagoon
$9.25
$9.25
$9.25
General Catered Party: Southwood and Thomas
$6.25
$6.25
$6.25
Adamson Lagoon
$8.50
$8.50
$8.50
Pavilion Party (Four table limit): First Table
$15.00
$15.00
$15.00
Additional tables
$5.00
$5.00
$5.00
19. Other Pool Fees
Texas SuperGuard Competition Per Person
Swim Diaper Fee Per Diaper
Tube Rental Fee
Deposit
Locker Rental Fee
Deposit
Junior Lifeguard Program Per Person Per Session
Guard 2-B Per Person, Per session
Duck Derby (Sponsor a duck July 4th) Per Person
Boy Contest on July 4th, Per Person
"Schools Out Blow Out" at Adamson Lagoon
Pool Trout Fish Out Per Person (Ages 3 and up)
Over the 5 fish limit (Per Fish)
10. Educational Class Rental (1 hour/non exclusive)
$20.00
$20.00
$20.00
$1.00
$1.00
$1.00
$1.00
$1.00
$1.00
$2.00
$2.00
$2.00
$1.00
$1.00
$1.00
$2.00
$2.00
$2.00
$55.00
$65.00
$65.00
$55.00
$65.00
$65.00
$3.00
$3.00
$3.00
$3.00
$3.00
$3.00
$200.00
$200.00
$200.00
$2.50
$2.50
$2.50
$1.50
$1.50
$1.50
$25.00
$25.00
$25.00
Approved by Parks Board
May 11, 2004
ACTIVITY/FACILITY
i:TEEN :CENTER (THE *, EXIT)
11. Non Member per day
12. Membership per year
13. Meeting Room Rental Per Hour
I Deposit
14. Dance/Game Room Rental Per Hour
I Deposit
15. *Whole Facility Rental Per Hour
I Deposit
16. Additional Attendance Fee Per Hour
26-50 Attendees
51 -100 Attendees
100-200 Attendees
17. S�ecial Prc�ramminA Fee
VENDOR PERMITS
Staff
2003 2004 .:2005 Comment
$1 $1 $1
$10 $10 $10
$15 $15 $15
$50 $50 $50
$25 $25 $25
$50 $50 $50
$50 $50 $50
$75 $75 $75
$10 $10 $10
$15 $15 $15
$20 $20 $20
$25-$100 $25-$100
$50 $50 $5
Approved by Parks Board
May 11, 2004
Staff Comment
A Adult Sports Recommendations:
- The restructuring of the leagues to eliminate weekend tournaments will change the fees.
B Youth Sports Recommendations
- No recommended changes for CY05.
C Instruction (Tennis Programs):
- No recommended changes for CY05.
D Pavilions:
- No recommended changes for CY05.
E Wolf Pen Creek Amphitheater:
-- No recommended changes for CY05.
F Lincoln Center:
-- No recommended changes for CY05.
G Athletic Fields:
-- No recommended changes for CY05.
H Race Equipment:
- No recommended changes for CY05.
I Swimming Pools (Other Pool Fees):
- No recommended changes for CY05.
Teen Center:
- No recommended changes for CY05.
K Vendor Permits:
-- No recommended changes for CY05.
COLLEGE STATION PARKS AND RECREATION DEPARTMENT
ACTIVITY FEE WORKSHEET - 2004
YEAR
ACTIVITY
Season Dates:
Estimated # of Teams/Participants:
Estimated # of Games:
Required # of Teams/Participants:
Facility Required:
Proposed Fee:
II. SUPERVISION
A. Supervisor Fee/Participant * $0.00
B. Required # of Participant 0
Supervision Total (A*B) $0.00
*Based on 50% of Athletics Supervisor and Assistant Athletic Supervisor's
salary divided by total # of required participants for all adult sports
III. MAINTENANCE
A. Fertilization
1. Acreage of athletic field 0
2. Application rate 0
3. Rate divided by 2,000lbs/ton 0
4. Price per ton
5. # of applications
Subtotal Fertilization (1*(2/3)*4*5) $0.00
B. Athletic Field Mowing
1. Equipment cost per hour
2. Labor cost per hour
3. Hours required to mow facility/week
4. Weeks per season
Subtotal Mowing [(1+2)*3*4] $0.00
O:IBOARDISubcommitteeslfeeslactivity fee worksheet 2004
C. Irrigation
1. Application rate (gallons per hour)
2. Rate x 27,1545 gallons/acre
3. Acreage of Athletic Field
4. Weeks per season
5. Divided by 1000 gallons
6. Rate per thousand gallons
Subtotal Irrigation [{(1*2*3*4)/5}*6
ex. Drag and Line
Subtotal Miscellaneous
TOTAL MAINTENANCE
IV. UTILITIES
A. Electric
1. Watts per light
2. Divided by 1000 (gives kilowatts)
3. Number of lights per field
4. Number of fields
5. Cost per kilowatt hour
6. Hours per night
7. Nights per season
Subtotal Electric [(1/2)*3*4*5]
V. STAFF
B. Gas
Subtotal Gas
TOTAL UTILITIES (A+B)
A. Officials
1. # of Officials
2. Salary per Official
3. # of Games per week
4. Weeks per season
Subtotal Officials (1*2*3*4)
0
E ii
$0.00
$0.00
0
0
0
0
$0.00
0
0
$0.00
0
$0.00
$0.00
0
$0.00
0
0
$0.00
O:IBOARDISubcommitteeslfeeslactivity fee worksheet 2004
B. Scorekeepers
1. # of Scorekeepers 0
2. Salary per Scorekeeper $0.00
3. # of Games per week 0
4. Weeks per Season 0
Subtotal Scorekeepers (1 *2*3*4) $0.00
C. Athletic Assistance
1. # of Assistants 0
2. Salary per Assistant $0.00
3. Hours per day 0
4. Days per week 0
5. Weeks per season 0
Subtotal Assistants (1*2*3*4*5) $0.00
TOTAL STAFF (A+B+C) $0.00
VI. REGISTRATION FEES
1. ASA 0
2. TAAF 0
3. TAAF Region 5 0
4. Total Number of Teams/Participants 0
TOTAL REGISTRATION (1+2+3)*4 $0.00
VII. EQUIPMENT AND AWARDS
A. Equipment
Subtotal Equipment $0.00
B . Awards
$0.00
Subtotal Awards $0.00
TOTAL EQUIPMENT AND AWARDS: $0.00
O:IBOARDISubcommitteeslfeeslactivity fee worksheet 2004
TOTAL COSTS
Direct Costs
SUPERVISION
MAINTENANCE
UTILITIES
STAFF
REGISTARTION FEES
EQUIPMENT AND AWARDS
Direct Costs
OVERHEAD (12% DIRECT COSTS)
Per Jeff Kersten
TOTAL COSTS
RECOMMENDED FEES
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Minimum Fee (Per Council and Parks Board Policy)
Total Cost $0.00
Minimum Percentage recovery 50%
Number of Teams/Participants 0
Plus Field Redevelopment Fee (if applicable) $75.00
Minimum Fee #DIV/0!
Maximum Fee (Per Council and Parks Board Policy)
Total Cost $0.00
Minimum Percentage recovery 80%
Number of Teams/Participants 0
Plus Field Redevelopment Fee (if applicable) $75.00
Maximum Fee #DIV/011
Current Fee:
O:IBOARDISubcommitteeslfeeslactivity fee worksheet 2004