HomeMy WebLinkAbout06/08/2004 - Regular Agenda Packet - Parks BoardAGENDA
Parks and:�ecreaton;AdvisoryBoard`
Regular I, eet!60
Tuesday, a�urtiei.O! pm.
The EXIT Teen Center,
1520 Rock Prairie Road
C,, 06g:i, Station, Texcas� .
1. Call to order.
2. Pardon N possible action concerning requests for absences of members.
3. Hear visitors.
4. Discussion, consideration, and possible approval of minutes from the Regular
Meeting of May 11, 2004.
5. Discussion, consideration, and possible action regarding soccer field lights.
6. Presentation, discussion, and possible action regarding neighborhood park in Park
Zone 9 (Woodland Hills).
7. Discussion, consideration, and possible action regarding a joint meeting with the
City Council to discuss lights for soccer fields and neighborhood parks.
8. Discussion, consideration, and possible action regarding an Air Quality Monitoring
Station at Lick Creek Park.
9. Discussion, consideration, and possible action regarding lights for the Road Runner
Track in Jack & Dorothy Miller Park.
10. Report, discussion, and possible action concerning the Capital Improvement
Program:
■ FY 2005 Community Development Budget Recommendation
• Park Land Dedication Project List
• Current Capital Improvement Project List
• November 2003 Bond Election Projects N Set meeting and confirm membership
of VPAC Subcommittee
11. Review, discussion, and possible action concerning Board and Departmental Goals
and Objectives, and City Council Strategic Plan.
12. Discussion of calendar, future meeting dates and possible agenda items:
■ Regular meeting July 13, 2004
13. Adjourn.
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Parks and Recreation Advisory Board
Regular Meeting
Tuesday, June 8, 2004, 7:00 p.m.
The EXIT Teen Center
1520 Rock Prairie Road
College Station, Texas
Staff Present: Steve Beachy, Director of Parks and Recreation;
Peter Vanecek, Senior Parks Planner; Curtis Bingham, Parks Operations
Superintendent; Peter Lamont, Recreation Superintendents; Pamela Springfield,
Staff Assistant.
Board Members Present: John Nichols, Chairman; Glenn Schroeder; Don Allison;
Larry Farnsworth; Jodi Warner; Glen Davis; Gary Erwin, Alternate.
Board Members Absent: All members were present.
Guests: Billy Hart, President - College Station Soccer Club; Todd Callaway BCS
Soccer; Stephen Hollas - Aggieland Soccer Club; David Anderson, Board Member
- College Station Soccer Club; Jane Denoux - Aggieland Soccer Club; Charles
Edelmon, President - Woodland Hills Homeowner's Association; Frank Thurmond,
Woodland Hills, Ltd.; James Massey, Councilman Place 1; John Nielsen -Gammon
and Amy Stuart, Texas A&M University.
1. Call to order. John Nichols called the meeting to order at 7:00 p.m.
2. Pardon N Possible action concernina reauests for absences of
members. There had been no requests for absence submitted.
3. Hear Visitors. Hearing none this item was closed.
4. Discussion, consideration, and possible approval of minutes from the
reaular meetina of Mav 11, 2004. Jodi W. moved to approve the minutes
from the May meeting and Glen D. seconded. Hearing no opposition, the
motion carried unanimously.
S. Discussion, consideration, and possible action reaardina soccer field
liahts. Todd Callaway - BCSSL, Billy Hart - CSSC, and Stephen Hollas -
ASC presented the Board with a letter (attached) which clarifed their priority
needs and asked for help from the City in achieving their goal for more lighted
practice fields. The letter also explained that the three clubs were working on
a joint U.S. Soccer Federation grant to obtain funding in order to install lights
for the Central Park fields and for additional lit fields at Veterans Park and
Athletic Complex.
Parks and Recreation Advisory Board Page 1 of 4
Regular Meeting of June 8, 2004 Approved July 20, 2004
Discussion followed regarding the city's lighting specifications and associated
costs, field usage by the various leagues, balancing and prioritizing the needs
and requests for lit soccer fields with the need for neighborhood park
development, and funding issues.
Glenn S. made a motion that the Board recommend to Council that seven
soccer fields be lit, with the priority being three fields at Central Park and the
secondary priority being four fields at Veterans Park and Athletic Complex, for
a total of seven fields. Don A. seconded. Glenn amended the motion to add
that the Board was in support of any grant funding or donations of qualified
materials. The vote was called. All were in favor of the motion as stated and
hearing no opposition, the motion passed unanimously.
6. Presentation, discussion, and uossible action reaardina a
Neiahborhood Park in Zone 9 (Woodland Hills). Charles Edelmon,
President of the Woodland Hills Homeowner's Association, and Frank
Thurmond of Woodland Hills, Ltd., were present to request moving the
development of this park along, as there was no other park in this subdivision
and residents had to cross Greens Prairie Road in order to get to Pebble Creek
Park. There were 111 lots in Woodland Hills, but it was likely that there would
not be any future residential development in the area to generate additional
Park Land Dedication funds. Approximately three acres of the 13.9 acres was
dedicated park land, with the remaining acreage being a greenway. A survey
of the homeowners in 2003 had indicated that their priorities were nature
trails, a picnic area, and a playground. The final cost to develop the park
would not be known until the design process was underway; however, scaling
back the amenities that might go into the park was a consideration due to the
low number of residents the park would serve.
After further discussion, Jodi moved that Woodland Hills Park be presented as
a park under consideration for development during the joint meeting with
Council, with the budget to be determined pending public input. Larry F.
seconded the motion. All were in favor, and the motion carried unanimously.
7. Discussion, consideration, and possible action reaardina a ioint
meetina with the ON Council to discuss liahts for soccer fields and
neiahborhood parks. Discussion and recommendations having been made
in previous agenda items regarding some of the issues that would be
considered during the June 10t" meeting with Council, the Board deliberated
on the priority of development and funding issues for four neighborhood parks
(Steeplechase, University Park, Woodland Hills, and Eastgate). There were
concerns about spending money to develop Eastgate Park which was not a
typical park, when there were specific needs in other areas.
Parks and Recreation Advisory Board Page 2 of 4
Regular Meeting of June 8, 2004 Approved July 20, 2004
Glen D. made a motion to present to Council the development of four parks
with Steeplechase Park as priority #1, University Park as priority #2,
Woodland Hills Park as priority #3, and Eastgate Park as priority #4; and,
requesting the amount of $1.1 million subject to final cost estimates, deleting
the park land dedication funds as the supplements to the cost estimate. Gary
E. seconded the motion. After discussion about why University Park was the
second priority, the vote was called, voted on, and carried 6-1.
S. Discussion, consideration, and Dossible action reaardina an Air Ouality
Monitorina Station at Lick Creek Park. Dr. Amy Stuart and Dr. John
Nielsen -Gammon were in attendance to present a proposal for installation of a
state and federally -funded Environmental Research and Monitoring Station in
Lick Creek Park. Dr. Nielsen -Gammon gave a brief presentation to explain its
purpose, use, specifications, and site location (see attached). No monetary
support from the City of College Station would be required. This was being
done as part of a major state-wide air quality study being done in
collaboration with three universities. The contract with the city would be
reviewed again in 2006, so it was possible that the tower could become a
permanent fixture in the park.
It was recommended that coordination be done with some of the other
departments at TAMU to see if the study tied in with other research being
done in the park. Glenn S. made a motion to approve the installation of the
station at Lick Creek Park and Gary E. seconded. The motion was voted on
and carried unanimously.
9. Discussion, consideration, and possible action reaardina liahts for the
Road Runner Track in Jack & Dorothy Miller Park. Peter Vanecek
presented a proposed site plan for lighting the track with eleven lights, spread
out at 150' intervals around the track. The cost estimate for the lights,
engineering fees, and installation was approximately $50,000.
Glen D. made a motion that the lights be installed at the Jack & Dorothy Miller
Park track as soon as possible, and that it be done in coordination with school
being out for the summer. Don A. seconded the motion. The motion was
voted on, and carried unanimously.
10. Reaort, discussion, and Dossible action concernina the Capital
Improvement Proaram.
■ FY 2005 Community Development Budget Recommendation N Spray
Park: The development of a spray park in Tarrow Park, which had been
included in the W.A. Tarrow Park Master Plan but not in the recent bid
process, would be funded through Community Development Block Grant
money and included in their FY 2005 budget process. This would be a great
addition to the park that would go in between the gymnasium and the new
Parks and Recreation Advisory Board Page 3 of 4
Regular Meeting of June 8, 2004 Approved July 20, 2004
pavilion. Jodi W. made a motion to approve the development of the spray
park and Glen D. seconded. All were in favor, and the motion passed
unanimously.
■ November 2003 Bond Election Projects N Set meeting and confirm
membership of VPAC Subcommittee: John N., Glen D., and Larry F.
agreed to continue to serve on the subcommittee until new members were
appointed to the Board. Gary E. also agreed to serve.
11. Review, discussion, and uossible action concernina Board and
Department Goals and Obiectives, and City Council Strateaic Plan.
Hearing none this item was closed.
12. Discussion of calendar, future meetina dates, and uossible agenda
items.
■ Regular Meeting July 13, 2004: Due to the Citizen Advisory Board
Orientation meeting scheduled for July 13th, the next regular meeting of the
Parks Advisory Board was moved to Tuesday, July 20, 2004.
■ Possible July Agenda items:
- Discussion regarding status of girl's fastpitch softball tournaments
- Report on status of signage at the Arboretum
13. Adiourn. A motion was made to adjourn and seconded. Hearing no
opposition, the meeting adjourned at 10:05 p.m.
Parks and Recreation Advisory Board Page 4 of 4
Regular Meeting of June 8, 2004
Approved July 20, 2004
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CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
I will not be in attendance at the meeting of
for the reason(s) specified:
If
-tx
l Signatures
This request shall be submitted to the office of the committee/board secretary prior to the
meeting date.
o:board/absenteeform.doc
LIGHTED SOCCER FIELDS
The College Station Soccer Club, Aggieland Soccer Club, and the Bryan -College Station Soccer League
(Adult) have been informed that mixed messages have been presented to the Parks Board and the City
Council by some individuals in our clubs in regards to the needs for our organizations from the Parks and
Recreation Advisory Board and the City Council.
This memo is an attempt to:
1) Clarify what we see as priority needs;
2) Identify what actions the city can take to help achieve these goals; and
3) Identify what actions the clubs will take to help achieve these goals.
1) As soccer has grown in our community, a need for lighted fields has become apparent. There
are approximately 1500 registered players in the three clubs playing in College Station. In the
past two years some of the needs have been addressed, with the opening of the spectacular
Veteran's Park; however, there is still a need for more lighted fields. At the current time there
are only four lighted fields available, (two at Veteran's Park and two at Southwood Athletic
Complex) two of which are only available during the Spring Season. Many parents are
unable during the fall and spring to get off of work, get their children and get to fields in time
to have any meaningful practice. Because most games are played on weekends during the
day, the primary need at the time is for lighting practice fields rather than game fields. While
adding additional lighted game fields is needed the most important need at this time are
lighted practice fields. The lighting of practice fields will remove practices from our current
lighted (game) fields at Veteran's Park, resulting in the availability of more lighted game
slots (if needed), and ensuring that our high quality game fields do not receive excessive
wear, allowing the city to maintain this jewel of a park.
2) Our Clubs would like to ask the City to determine if a less powerful lighting system
(compared to Veteran's) is acceptable for use at Central Park for soccer practice fields. A
less powerful lighting system would reduce the cost of lighting such fields. If acceptable,
then we would ask the City to recommend, approve, purchase and install lower -candlepower
lights at the Central Park soccer fields to serve primarily as soccer practice fields.
3) While realizing the costs of lights are expensive, our clubs are taking a multi -prong approach
to assist the City in addressing this need. A) We are putting together a joint grant between
our 3 clubs with the U.S. Soccer Federation to fund a lighting set for as many Central Park
fields as we can light. The submission deadline for this grant is December 1st. We intend to
ask for the limit of $100,000 from the USSF, and additional funds from other public granting
agencies. B) During the coming year we will organize some fund-raising activities
specifically geared at lighting these fields and/or additional fields at Veteran's Park.
4) What we request from you. A) That the City determine if a less powerful lighting system
(compared to Veteran's) for Central Park with the use of lower -candlepower lights for soccer
practice fields. B) We would like your support with our grant application. A letter of support
from the Parks and Recreation Advisory Board and the City Council will help us immensely.
C) A matching funds statement from the City will help leverage funds from the granting
agencies. We ask that you consider what kind of direct matching level is feasible. D) Any
advice or suggestions that you may have.
Sincerely,
odd Callaway, BCSSL i y drt, CSSC Stephen Hollas, ASC
COST ESTIMATE
WOODLAND HILLS PARK
June 8, 2004
1. Playground...................................................................................$37,000
2. Basketball court............................................................................$30,000
3. Picnic units 2.................................................................................$65000
4. Area lights (4)............................................................................ $16,000
5. Drinking fount./water line..............................................................$75500
6. Benches 2 (steel w/slab)...............................................................$3,000
7. Water meter.......................................................................................$500
8. Elec.panel/meter pedestal..............................................................$2,000
9. Swing set......................................................................................
$105000
10. Sidewalks (1 /4 mile)...................................................................
$42,000
11. Bridge & engrg. fees (30')............................................................$35,000
12. Sign & planter bed&irrig..............................................................
$3,500
13. Shelter/slab/tables........................................................................
$20,000
14. Shade cover (playground)..............................................................
$8,000
15. Trees(with irrig) 24.......................................................................$6,000
16. Grading/seeding/topsoil...............................................................
$205000
17. Bike rack...........................................................................................$800
SUBTOTAL......................................................................$247,500
CONTINGENCY................................................................$259000
TOTAL............................................................................... $2729500
June 10, 2004
Workshop #2
Joint Meeting with the Parks & Recreation Advisory Board to Discuss Parks Issues
To: Tom Brymer, City Manager
From: Steve Beachy, Director of Parks & Recreation
Agenda Caption: Joint meeting with the Parks & Recreation Advisory Board for discussion and
possible action regarding neighborhood parks improvements and proposal to light soccer fields.
Recommendation(s): Discuss the issues with the Advisory Board and provide direction to staff
regarding additional projects for neighborhood parks and lights for soccer fields. The Advisory Board
will discuss these issues at their June 81h meeting and prepare a recommendation. Further, staff
recommends that any projects requiring funding be considered as a part of the budget
process for the upcoming FY05 Budget. However, funds exist now to move forward on
electrical design for any soccer fields Council determines need lighting so that the
construction could be expedited (if funded by Council) in FY 05.
Summary: The initial report was presented to Council on April 29th as a follow-up from the February
26, 2004 Workshop report regarding several park issues.
At the conclusion of that meeting, Council directed staff to return at a later date with a plan and
funding options to address the issues of lighting additional soccer fields and providing improvements to
Eastgate and Steeplechase neighborhood parks. In addition, two other undeveloped neighborhood
parks, Woodland Hills and University Park, were included due to recent citizen interest in these sites.
The Council directed staff at the April 291h meeting to return at a later date for a joint meeting with the
Parks & Recreation Advisory Board to further discuss these issues. Staff also researched potential
designs that may reduce costs. However, it is determined that any savings would be minimal. The
Advisory Board is scheduled to discuss these issues at their regular meeting on June 8th and they will
report on any actions, priorities and other recommendations to the Council at the workshop meeting.
Budget and Financial Summary: The proposal to light 10 existing soccer fields would require
approximately $1,000,000 for design and construction and approximately $100,000 in annual
operating costs. This amount can be adjusted based on the actual number of fields that lights are
installed on. Also, approximately $1,107,000 would be required for the development of four
neighborhood parks. Annual operations and maintenance costs will be required for these additional
park facilities, and would be requested as part of the annual budget process.
All of these potential projects will require additional funding beyond current approved levels. The
scope and time table for implementation of these proposed projects can be adjusted as required based
upon funding availability and authorization.
Funding options that are being considered for these proposals include issuing debt in the form of
certificates of obligation, and using some one time funds from the General Fund fund balance that may
be available. The funding option recommended will depend on the level of funding needed for the
various projects.
The overall impact of any direction given will be reviewed again as part of the FY 05 budget process.
Attachments:
1. Soccer Field Liqhtinq Proposal - Option 1
2. Soccer Field Liahtina Proposal - Ootion 2
3. Soccer Field Liqhtina Proposal - Ootion 3
4. Neiahborhood Park Improvement Proposal
5. Park Zone Map
To: The Honorable Mayor and City Council
Through: Tom Brymer, City Manager
From: Jeff Kersten, Budget and Strategic Planning Director
Date: April 21, 2004
Subject: Neighborhood Park Improvements and Soccer Field Lighting Financing Considerations
The following is a summary of some of the key points regarding options on financing additional
neighborhood parks and soccer field lights currently not included in the budget or the 5 year capital projects
plan.
The proposal to light 10 soccer fields will cost approximately $1,000,000 for design and construction, and
approximately $100,000 in annual operating costs. The capital portion of this project could be funded
through the issuance of certificates of obligations over the next several years.
The funding for the additional neighborhood park projects identified will also require additional resources.
The total estimated cost of the park projects identified on the coversheet is $1,250,000. These projects
include improvements to Eastgate Park, the construction of Steeplechase Park, Woodland Hills Park, and
University Park.
It should be noted that last year the $38 million capital project program passed by the voters considered a
number of capital projects including $8,105,000 for park improvements. The Steeplechase Park
development is one of the projects that was considered by the citizens committee, however it did not rank
high enough to be included in the final recommendations for the 2003 General Obligation bond election.
The soccer field light project and the other park improvement projects were not reviewed by the citizens
committee as part of the 2003 CIP process.
There are some resources from Parkland Dedication funds, beautification funds for the Eastgate Park
project, and potential resources from Community Development Block Grant for the University Park
project. These resources are currently estimated at $543,000. An additional $707,000 is currently
anticipated to be needed for these projects. If the City Council wishes to move forward with these projects,
the additional $707,000 could be funded by issuing certificates of obligation over the next several years.
There will also be additional operations and maintenance costs that will be added to the operating
budget as these projects are constructed and come on line.
There is sufficient capacity available to issue this total additional debt of $1,707,000 for the soccer field
lights and the park development and improvement projects without having an impact on the debt service
portion of the tax rate.
The current financial forecast shows there will be capacity to issue approximately $14 million of additional
debt over the next 5 years, beyond what has already been obligated for the $38.4 million bond authorization
approved last November. Of this amount approximately $5 million has been identified for projects in the
current 5 year capital project plan. These projects include the new business park, various technology
projects, and street projects in the southside area. Therefore, approximately $9 million in debt capacity is
available for additional projects to be identified over the next 5 year period.
It should be noted that there are a number of projects which the City Council may wish to consider
issuing additional debt in the next several years. These include the Aggie Field of Honor project, street
projects including improvements to F&B Road, additional technology projects, as well as the parks projects
currently being discussed. The City Center project is also one that may require additional resources. All of
these projects as well as any others that may come up during the budget process should be considered to
determine the overall priority of the City Council. The City Council may wish to consider a cautious
approach in utilizing the additional debt capacity, especially given some of the uncertainties with the State
Legislature and the potential changes to property tax laws and the impact they could have on College
Station. If this debt capacity is used in the next five years, it will not be available for future projects in the
next five year capital project planning period.
The overall impact of any direction given will be reviewed again as part of the FY 05 budget process.
City of College Station
Neighborhood Park Improvement Proposal
April 2004
PURPOSE: This proposal is intended to offer a response to direction giving to
Staff at the February 26, 2004 City Council Workshop (Agenda $4) in regard to the
improvement of Eastgate Park and Steeplechase Park. At that meeting, the Mayor
directed Staff to develop a plan along with funding options to provide improvements to
these two sites. In addition, two other neighborhood parks are worthy of consideration for
improvements due to their proximity to existing residents and the lack of any park
facilities within 1/2 mile walking distance.
Woodland Hills Park is located in a new subdivision north of Greens Prairie Road.
Residents in this neighborhood have requested improvements to the existing vacant park
land. However, there is only $33,000 in Parkland Dedication Funds in the Zone 9
account. It is unlikely that any significant additional funds will be generated in this area
due to the current land use plan which includes the new business park. Therefore,
additional funding is required to develop a typical neighborhood park for the residents.
PROPOSAL: This proposal is intended to provide supplemental funding for
development of these four parks. Partial funding is available from existing resources for
Eastgate, Steeplechase and Woodland Hills Parks. The University Park site is in an area
that is eligible for Community Development Block Grant Funding.
Development of a typical neighborhood park in College Station is estimated to cost
approximately $315,000. This proposal uses that number as a starting point and adjusts
the amount based upon each specific site and probable improvements. Also, any currently
available funding is factored in to determine the additional estimated costs.
SCHEDULE:
YEAR PARK SITE ACRES PARK ZONE EST. COST
FY2005 Eastgate 1.80 Park Zone 2 $180,000'
FY2005 Steeplechase 9.0 Park Zone 5 $245'0002
FY2006 Woodland Hills 13.9 Park Zone 9 $282,000'
FY2007 University Park* 10.2 Park Zone 2 $400,000'
TOTAL:
$1,107,00
t Supplements $40,000 KBB beautification project & $xx of Zone 2 Parkland Dedication Funds
2 Supplements $70,000 of Zone 5 Parkland Dedication Funds
3 Supplements $33,000 Of Zone 9 Parkland Dedication Funds
4 Proposed for Community Development Block Grant funding
CONCLUSION: This proposal will result in the development of four
additional neighborhood parks within the next three fiscal years. All of these sites are
currently owned by the City and are in close proximity to existing residents. Also,
without additional funding approval, these sites will not be developed in any significant
manner for the foreseeable future.
Annual operation and maintenance costs will increase as the parks are developed. These
costs will be dependent upon the type of improvements for each site and will have to be
included in the annual budget requests as they become operational.
City of College Station
Soccer Field Lighting Proposal
Option 1
PURPOSE: This proposal is intended to offer a response to direction giving to
Staff at the February 26, 2004 City Council Workshop (Agenda Item # 4) regarding
equity issues related to lighted athletic facilities. At that meeting, the Mayor directed
Staff to develop a plan along with funding options to light more soccer fields at the rate
of two potentially per year.
PROPOSAL: This proposal is based upon the approach of providing high quality
sports lights for existing soccer fields in the most economical way possible over a five
year period. To accomplish this, we propose to request funds to begin design in FY04 for
the first project. For that, we propose to provide lights for four existing fields at Veterans
Park and Athletic Complex over the next two Fiscal Years. In addition, we propose the
addition of lighting for the next three fields to be constructed as part of the Phase II
project in FY 2006 and FY 2007. All of these fields are 120 yards X 80 yards and can be
divided into two smaller fields if needed.
Following completion of that project, the next fields that are appropriate for lights are
those at Central Park. These include one field that is 120 yards X 80 yards; and two fields
that are 100 yards X 70 yards.
SCHEDULE:
YEAR
LOCATION
SIZE
OUANTITY
EST. COST
FY2005
Veterans
120x80
2
$200,000
FY2006
Veterans
120x80
2
$210,000
FY2007
Veterans
120x80
3
$350,000
FY2008
Central
120x80
1
$105,000
FY2009
Central
100x70
2
$200,000
TOTAL:
10
$1,065,000
CONCLUSION: This proposal will result in the availability of 10 additional
lighted soccer fields over a five year period, bringing the total to 14 lighted soccer fields
in the City. Of these, 12 are full size fields that can be divided into two smaller youth
fields on an "as needed" basis.
April 04
City of College Station
Soccer Field Lighting Proposal
Option 2
PURPOSE: This proposal is intended to offer a response to direction giving to
Staff at the February 26, 2004 City Council Workshop (Agenda Item # 4) regarding
equity issues related to lighted athletic facilities. At that meeting, the Mayor directed
Staff to develop a plan along with funding options to light more soccer fields at the rate
of two potentially per year.
PROPOSAL: This proposal is based upon the approach of providing high quality
sports lights for existing soccer fields in the most economical way possible over a three
Year period. To accomplish this, we propose to request funds to begin design in FY04 for
the first project. For that, we propose to provide lights for four existing fields at Veterans
Park and Athletic Complex during Fiscal Year 05. In addition, we propose lighting for
the next three fields to be constructed as part of the Veterans Park Phase II project in FY
2006 and FY 2007. All of these fields are 120 yards X 80 yards and can be divided into
two smaller fields if needed.
The other fields that are appropriate for lights are those at Central Park. These include
one field that is 120 yards X 80 yards; and two fields that are 100 yards X 70 yards.
These can be scheduled as a single project to be completed in FY2006.
SCHEDULE:
YEAR
LOCATION
SIZE OUANTITY
EST. COST
FY2005
Veterans
120x80 4
$410,000
FY2006
Central
120x80(1); 100x70(2)3
$305,000
FY2007
Veterans
120x80 3
$350,000
TOTAL: 10
$1,065,000
CONCLUSION: This proposal will result in the availability of 10 additional
lighted soccer fields over a three year period bringing the total to 14 lighted soccer fields
in the City. Also, the construction process would be easier due to the fewer number of
projects. Of these, 12 are full size fields that can be divided into two smaller youth fields
on an "as needed" basis.
April 04
City of College Station
Soccer Field Lighting Proposal
Option 3
PURPOSE: This proposal is intended to offer a response to direction giving to
Staff at the February 26, 2004 City Council Workshop (Agenda Item # 4) regarding
equity issues related to lighted athletic facilities. At that meeting, the Mayor directed
Staff to develop a plan along with funding options to light more soccer fields at the rate
of two potentially per year.
PROPOSAL: This proposal is based upon the approach of providing high quality
sports lights for existing soccer fields in the most economical way possible over a three
year period. To accomplish this, we propose to request funds to begin design in FY04 for
the first project. For that, we propose to provide lights for four existing fields at Veterans
Park and Athletic Complex and three fields at Central Park during Fiscal Year 05. In
addition, we propose lighting for the next three fields to be constructed as part of the
Veterans Park Phase II project in FY 2006 and FY 2007. Five of these fields are 120
yards X 80 yards and can be divided into two smaller fields if needed.
SCHEDULE:
YEAR
FY2005
FY2007
LOCATIONS SIZE OUANTITY
Veterans & Central 120x80
Veterans
120x80
TOTAL:
7
3
10
EST. COST
$715,000
$350,000
$1,065,000
CONCLUSION: This proposal will result in the availability of 10 additional
lighted soccer fields over a three year period bringing the total to 14 lighted soccer fields
in the City. This option would add the most number of 1iRhted fields in the shortest time
period. Also, the construction process would be easier due to the fewer number of
projects. Of these, 12 are full size fields that can be divided into two smaller youth fields
on an "as needed" basis.
April 04
May 14, 2004
Mr. Pete Vanacek
City of College Station
Central Park
1000 Krenek Tap Rd
College Station, TX 77840
RE: Soccer field lighting cost comparison
Mr. Vanacek:
I have review the cost associated with lighting a soccer field and compared these to a standard field. For this
comparison I am defining a standard field as the existing installation at Veterans Park. These fields are lighted
using 80' spun concrete poles with a mounting height of 70' and a maintained lighting level of 30 foot candles. The
following is a summary of items which could be considered for cost reduction.
Alternate poles: This is the item which would have the greatest impact on the actual installation. Due to the
overall length of these poles wooden poles would cost about the same as concrete therefore they were not
considered. Due to the rising cost of steel and other variables at this time spun concrete poles are the least
expensive. If the price of steel falls this could change.
Remote Ballast: The existing system is using remote ballast mounted close to the pole base. To use a standard
fixture with an integral ballast the estimated reduction would be approximately $5,000.
Lighting Control: The lighting controller used at Veterans park is in a stainless steel enclosure, has an integral
lighting contactor and is key operated. This could be replaced with a fused disconnect in a NEMA 3R steel
enclosure for a potential savings of $1,400.
Lighting Levels: Currently most municipalities are lighting fields at a level of 30 foot candles. The minimum level
recommended by IES (Illuminating Engineering Society of North America) for recreational play is 20 foot candles.
The possible reduction in cost for this is approximately $ 3,500.
Alternate light sources: Due to the extreme difference in operating cost, maintenance cost, and level of lighting
quartz lighting was not considered as an option.
Alternate wiring: The use of overhead wiring was not considered since the additional cost of down guys and
hardware for poles would offset the cost of underground wiring.
Summarv:
1. Historically we have given the contractor the option of using concrete or steel. In the past however we
have not allowed direct embed poles. To further assure a more economical installation the use of direct
embed poles should be considered. Giving the contractor an option of which pole to use should assure the
city of the most economical installation without compromising quality or durability.
2. The use of remote ballast is helpful for maintenance however in my opinion is not justified by the
additional cost and therefore this reduction should be considered.
3. The savings associated with using a disconnect for lighting control is more than offset by the aesthetics,
and longevity of the lighting controller therefore I do not recommend this as an option to be considered.
>,wM—W—.1d.rs� a — Page 2 of 2
4. The cost of reducing the lighting levels to 20 foot candles is so minimal that my recommendation is this
item should not be considered.
Note that th information in this letter is based upon our estimate and these cost should not be considered as and
actual or maximum cost.
Sincerely,
Paul Swoboda P.E.
U,WN-9,01 — field I,ghb e.ry wpd Page 3 of 2
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Cost Estimate for Area Lighting
Eleven (11) Light Poles and installation N $45,000
I PRACTICE
c
SOFTBALL
FIELD '
I. PROPOSED LIGHTS PLAYGROUND
O f �
BASKETBALL
COURT E i
PRACTICE ,
SOFTBALL lI
FIELD
FITNESS
STATION ,,
LTER ( ,
' 9
O O
O SOCCER PRACTICE
[ FIELD
I
¢ L
Rock Pralrk: rd
L
ROCK PRARIE ELEMENTARY SCHOOL
05
NOT TO SCALE
MML'NQL 2W
PROJFf.T
auvam oW
AVON&
III
Proposal for an Environmental
Research and Monitoring Station
Purpose and Uses
Benefits to Lick Creek Park and
College Station
observational Requirements
Specifications
Site Location
Artist's Rendering
Concluding Remarks
PROJECT: SPRAY PARK
FUND:
PROJECT
MANAGER: ERIC PLOEGER
NEW PROJECT
PROJECT #:
PROJECT
BUDGET: $170,000
FUNDING
SOURCES: Unfunded
PROJECT DESCRIPTION
A spray park for Lincoln Center. This is part of the approved W.A. Tarrow Park Master Plan. This will be a zero
(0) depth area for water play. The spray park would provide a water -based recreation facility that can be utilized
throughout the year and will not require on -site lifeguards. Land is designated for this project within Tarrow
Park.
Unfunded.
STATUS AS OF APRIL 2004
TIMELINE PROJECTIONS
PROJECT CALENDAR OF EXPENDITURES BY FISCAL YEAR
FISCAL YEAR LAND ENG. CONSTR. MISC.
Prior Years
2003-04
2004-05 20,000 150,000
2005-06
2006-07
2007-08
2008-09
2009-10
TOTAL $0 $20,000 $150,000 $0
OPERATING COSTS
First Fiscal Year Annually
Personnel
Supplies 5,000
Service 25,000
Capital
TOTAL $0 $30,000
PROJECT TOTAL
$0
$0
$170,000
$0
$0
$0
$0
$0
$170,000
Total
$0
$5,000
$25,000
$0
$30,000
PARKS AND RECREATION DEPARTMENT
CAPITAL IMPROVEMENT & PARK LAND DEDICATION PROJECTS FY 2004
June 2, 2004
vemenf
Llck'Creek ParKDevelopertt PhaseI
Comlafe ..
Pate
`PK0069 -'
$478,04tl
96 GG? t7PWD Grant,2/D4
12103
IGeaqe Bush [)rive Landscape & frriflation Desk-
C6VIM6 - .
Date
y� ST98Q4,.f
`
M6�tldtl
98 G::Q.�18/600
Bee Creek tht Pale Replacement
C�mpleta '
Pete
P.Ktl303
$11600
i
98"G:O. „ li
2/tl4
3704 r $6iy 565
(Hensel Park Playground Replacement
Complete
David
PK0�10'
$45,3990
ReplaoementAoc+iunt:
5tt14
5/04 '$45;39Q 1
Wolf Pen Creek Signs
Trail Signs Installed
Pete
WP0460
$70,500
General Fund
3/04
1
In Design
y
Cemetery Rear Entrance Design and Construction -
-
Complete
Pete
N/A
155,000
Generalfu6d
5/04
6/04 $43,234
(Cemetery Land Acquisition
Pending Contract
Ross
GG9905
$275,000
'98 G.O.
Unknown
(Southeast Community Park Two -Acre Purchase
Pending Contracts
M. McAuliffe
$40,000
12/04
(Lincoln Center Expansion/Improvements
Bid Received
Ric
PK0319
$984,000
CDBG Funds
3/05
Richard Carter Park Irrigation, Walks, Drinking
On Hold
Pete
Replacement Account
12/04
Fountain
{
(Thomas Park Signs
On Hold
David
$3,600
Replacement Account
Unknown
IEastgate Improvements
Pending Contract
David
PK0404
$40,000
Brazos Beautiful
8/04
$40,070
Woodland Hills Park Desipn
On Hold
Pete/David
?
Unknown
�Landscaping•SixCity Sites,
Complete,
„Pete :_
N/A
General Fund �
Hotel -Motel- l
5/1"z104
>617/04 'i8;365
Greens Prairie Rd Landscaping & Irrigation Design
Pending Contract
David
ST0214
Street Project Fund
Hereford Street Traffic Island
6/04
$29,000
Landscaping & Irrigation Design
Under Construction
David
ST0305
$20,000
Streets CIP Fund
ITarrow Island & City Hall
Bids 6/1/04
Pete
N/A
Forestry Division
7/01/04
$7,424
Business Park Sign
In Design
Pete
Economic Development
9/04
IKrenek Crossing Landscaping
In Design
Pete
Streets CIP Fund
8/04
CIP Summary
nti��.^.InIYta'�� 7� Oy mid �
Under Construction 1
Bids Received 1
Pending Contracts 4
Out to Bid 1
In Design 3
Pending Land Acquisition 0
Other 0
On Hold 3
Park Land Dedication Projects
Park Acquisition I On Hold Zone 1 Funds
•
Raintree Improvements I
On Hold
Pete
NA
$0
Zone 4 Funds
1
IWindwood Improvements
On Hold
Pete
NA
$0
Zone 4 Funds
• 1
Brothers, Fitch, Miller' Benches
Complete '
David -'• ,
PK03�1
� 25700q
:aorje &Fund6,'
12/30/03'° 12J18/a3 .. $23,�22
Jack & Dorothy Miller Park Playgrounds w/Cushion
Complete
David-"
P0312
t,,13T,006'Zone
5 Funds.
11/30703 12/08/03 " $88;889
Start Construction
Zone 5 &
1
(Jack & Dorothy Miller Park Exercise Equipment
June 71"
Pete
PK0402
$20,000
Replacement
6/04 $23,224
• 't ,454
Southwest Park Development
On Hold
Pete/David
$90,000
Zone 6 Funds
Anderson Walk and Benches I
On Hold
David
PK0315
$45,000-
Zone 6 Funds
Bee Creek Benches I
On Hold
David
PK0316
$12,000
Zone 6 Funds
(Anderson Park Swing Set
On Hold
David
PK0314
$12,000
Zone 6 Funds
(Gabbard Park Sidewalk I
On Hold
David
NA
$0
Zone 6 Funds
•
Woodwav Park Development I I
In Design
Pete/David
PK9803
$710,000
Zone 7 Funds
Unknown
(Design Edelweiss Gartens
Complete - Pete PK008 $165,006 ,Zone 10 Funds =5120/04 8/4/04 $180,728
On Hold Pete
Park . Dedication
Ctrrip't
Under Construction
1
Bids Received
0
Pending Contracts
0
Out to Bid
1
In Design
1
Pending Land Acquisition
D
On Hold
9
I — Intergenerational Project
O:/Projects/CIP/CIP & Park Land Ded Project List. doc Page 2
City of College Station
Parks & Recreation Advisory Board
Goals & Objectives
FY2004
(Not prioritized)
1. Oversee the development of a new Five -Year Capital
Improvement Program (VS2S2e)
® Assist with the November 4, 2003 Bond Election
® Develop recommendations for new 5 year CIP implementation
❑ Provide oversight for planning and completion of CIP projects
Status: Ongoing at monthly meeting.
2. Provide oversight and emphasis on further development of
Veterans Park & Athletic Complex, Phase II (VS2S2d)
® Develop recommendation regarding schedule for development
Status: December 9, 2003, Board meeting.
❑ Assist with the selection of design professionals
Status: Staff meeting held on May 2r with City Manager to discuss process.
❑ Review & provide input concerning Phase II conceptual plans
3. Review and update the Park Land Dedication Ordinance
(VS3S1 d)
® Review the existing ordinance and methodology
Status: Draft approved; first review by Board at January13, 2004 meeting.
® Develop recommendations that will allow developers to construct
parks
Status: Draft approved by Board on February 10tn
4. Oversee the design process and recommend improvements for
neighborhood parks (VS2S2e)
❑ Park Zone 1 (Park site in the Northgate area)
® Park Zone 2 (Eastgate Park) (Bond review April 20, 2004)
❑ Park Zone 2 (Richard Carter Park)
® Park Zone 6 (Southwest Park)
Status: Park Land Dedication project prioritization on November 4, 2003. On
December 9, 2003, the Board approved the conceptual design and park land dedication
funds were dedicated, not to exceed the amount of $90,000,
® Park Zone 7 (Woodway Park)
Status: First Public Hearing held for Woodway Park March 3, 2004. Second Public
Hearing held during regular meeting of the Board on April 2, 2004.
❑ Park Zone 9 (Woodland Hills Park)
Status: Request from Woodland Hills Homeowner's Association on December 9,
2003. Funding request presented to City Council on April 29, 2004.
® Park Zone 10 (Southern Oaks Park)
Approved: October 14, 2003 Page 1
Updated: June 3, 2004
Status: Construction in progress.
® Develop recommendations for park and facility names
Status: Subcommittee has been formed (Ken Livingston, Jodi Warner, Gary Erwin).
Meeting held on May 7, 2004. Parks Board approved several names at May 111h
meeting; other names being researched. In progress.
5. Provide oversight and support for the continued
implementation of the Park Maintenance Standards (VS2S2a)
❑ Review policies and standards for re -appraisal of existing parks,
facilities, and services offered by the Department
❑ Review and identify critical needs and develop recommendations
to address them
6. Restore the Arboretum at Bee Creek Park to its former value
(VS2S2e)
® Develop recommendations for redevelopment of the trails
Status: Report to Board on January 13, 2004.
❑ Develop recommendations for signage and interpretive sites
❑ Develop recommendations for the pond areas
❑ Develop recommendations for graminetium
❑ Develop an operations and maintenance plan
7. Develop recommendations for botanical gardens in existing or
proposed parks
❑ Determine the scope of the proposal
❑ Develop a proposed list of potential sites
❑ Develop recommendations for implementation
8. Oversee the design and development of the W. A. Tarrow Park
Corridor Master Plan (VS2S2e)
® Review conceptual plans for Lincoln Center expansion
Status: December 9, 2003, Board meeting.
® Review conceptual plans for Tarrow Park additions
Status: December 9, 2003, Board meeting.
® Develop recommendations for FY2005 CDBG Budget
Status: FY 05 Funding requested for Lincoln Center Splash Park - $170,000
9. Provide guidance and support for the implementation of a
regional park site in Grimes County (VS2S4a)
® Develop local support for a state-wide $500M bond issue
Status: Report at the November 4, 2003, Board meeting. On December 9, 2003, the
Board approved a resolution that will be presented to the City Council in support of the
project.
® Conduct a site tour of the TMPA property
Status: Site tour conducted April 15, 2004 for Parks & Recreation Advisory Board.
® Develop a recommendation for the budget process
Status: Request for $100,000 included in FY 2005 budget submission.
Approved: October 14, 2003 Page 2
Updated: June 3, 2004
10. Assist with the implementation of an Urban Forest
Management Plan (VS2SZb)
❑ Review and assist in the development of a policy for street trees
and hazard trees
❑ Develop recommendations for implementation
Status: Request for $20,000 included with FY 2005 budget submission.
11. Continued interaction between the Board and other City Boards
® Attend a joint briefing related to growth issues
Status: Growth Report held on October 6`h, 2003. In attendance was PARD
supervisory staff, the Board, the Senior Advisory Committee, and the Cemetery
Committee.
❑ Conduct joint meeting with the City Council
Status: Scheduled for June 10, 2004.
® Conduct joint meeting with the Planning & Zoning Comm.
Status: Joint meeting was held on October 30, 2003.
® Conduct a joint meeting with the Senior Advisory Committee
Status: Board met with Vice Chairperson Robert Meyer on October 14, 2003, and
approved the Senior Advisory Committee goals for Fiscal Year 2004.
® Conduct a joint meeting with the Bryan Parks & Rec. Board
Status: Joint tour with Bryan Board on April 15th to the proposed TMPA Regional Park
site.
12. Support increased efforts to implement the Greenways Master
Plan (VS3S2d)
® Review the status of the current greenways acquisition
Status: Greenways Report on October 30th Joint Meeting with the Planning and
Zoning Commission
❑ Support increased efforts for acquisition of greenways
13. Provide support & assistance for Departmental goals
❑ Develop recommendations for a donations program
Status: Senior Advisory Committee Goal for FY04.
❑ Continue joint programming with outside agencies (VS2S4a)
❑ Identify potential sources of additional revenue
❑ Develop policies for on-line registration procedures
Status: Meeting to be held June 9, 2004.
❑ Continue communication with outside user groups (VS2S4a)
Status: Ongoing. Spring Soccer Field Use meeting held January 27, 2004; Summer
Soccer Field Use meeting held on June 1, 2004.
❑ Support agency accreditation process
Status: In progress.
Approved: October 14, 2003 � Page 3
Updated: June 3, 2004 � On
City of College Station
Parks & Recreation Department
Goals & Objectives
FY 2004
Implementation of the CIP Program Implementation of Special Projects &
Programs
Continuation of Staff Development Implementation of City Council Strategic
Issues
Implementation of the CIP Program
® Implementation of the FY2004 CIP and Park Land Dedication Project List
Status: In progress. Refer to project list.
® Support the November 2003 bond election projects
Status: Election on Nov. 4, 2003.
Continuation of Staff Development
® Complete Management Academy (Sheila Walker, David Hudspeth, Peter Vanecek)
Status: Graduation on Feb 13, 2004.
® Complete Supervisory Academy (Pam Springfield, David Wood)
Status: Graduation on Tuesday, November 18, 2003.
® Complete Emergency Management Academy (Jimmy Charanza)
Status: Graduated from the class on February 25rn
® Attend NRPA Revenue Management School (Peter Lamont, David Gerling)
Status: Attended February 7tn _ 11 to
® Attend TRAPS Conference (Peter Lamont, Geri Marsh)
Status: P. Lamont & G. Marsh were supposed to attend but an ASA meeting was attended instead.
® Conduct Arbor Master Training
Status: Curtis Schoessow, David Pemberton, Scott Deffendoll, Ross Albrecht attended
March 9tn _ 12tn )
® Attend the 10th Annual Southeast Texas Grounds Maintenance Conference in
Conroe (to obtain required CEU's to maintain pesticide applicator's licenses)
Status: Ross Albrecht, Gerald Guillory, Delmer Charanza, Sandra Weggman, Nina Stanley,
Frank Thompson, David Sturdivant, Keith Fails, Mike Watson, Bruce Ray, Greg Richards
attended on October 22, 2003.
Implementation of City Council Strategic Issues
❑ Acquire new cemetery site and develop a plan for operations (VS1S1e)
Status: Department is currently working on a Cemetery Management Plan.
❑ Continue implementation of Park Maintenance Standards (VS2S1a)
Status: First Quarter Report presented to the Parks and Recreation Advisory Board on
January 13, 2004; Second Quarter Report presented to Board on April 20, 2004.
❑ Continued implementation of the Urban Forest Management Plan (VS2S1b)
Status: $20,000 requested for FY 2004 for Street Tree Maintenance.
® Continue efforts to make parks more intergenerational (VS2S2a)
Status: Ongoing. Report to Council on February 26, 2004.
❑ Review leisure service programs (VS2S2b)
Status: Adult Softball program revised for Fall 2004; Aquatics special events planned for
Summer 2004.
❑ Pursue cooperative efforts with the City of Bryan on joint programming (VS2S2c)
Status: Ongoing. Joint meeting on April 15, 2004.
❑ Develop Veterans Park & Athletic Complex, Phase II (VS2S2d)
Status: Preliminary discussion with O'Malley Engineers held.
® Develop new five-year Parks Capital Improvement Projects (VS2S2e)
Status: Completed January 26, 2004
Parks & Recreation Dept. FY04 Goals & Objectives Page 1 of 2
Updated: June 3, 2004
® Promote performing arts (VS2S3a)
Status: Marian Anderson String Quartet performances on Nov. 2nd and 3rd. The first 2004
WPC Amphitheater event held on April 3rd. First concert of the 2004 Starlight Music Series
held on April 17". Brazos Valley Symphony Orchestra concert on April 25, 2004.
® Implement regional planning and develop initiative (VS2S4a)
Status: Dr. John Crompton gave a report to the Parks & Recreation Advisory Board on
November 4th, and the Board was in consensus on supporting a resolution to go to the City
Council in support of a future regional park site in Grimes County. The resolution was
approved by the Board during its December 9th meeting.
® Update the Park Land Dedication Ordinance (VS3S1d)
Status: Draft document complete - February 2004.
implementation of Special Projects & Programs
® Assist with the development and implementation of the City's website
Status: The City went on-line February 3, 2004.
® Implement automated recreation registration software
Status: RecWare contract approved byCouncil on January 8, 2004. Software installation
March 15rh - 22"d
® Adopt and implement temp/seasonal pay plan
Status: In progress. Plan has been completed - February 2004.
❑ Implement cemetery software
Status: Legacy Mark Cemetery Management software chosen, GIS and cemetery information to be
input into database and training to be held on June 30, 2004.
❑ Conduct benchmark survey of similar cities
Status: Parks information has been entered into ActiveParks.Org.
® Coordinate the City's 65th Birthday Celebration on October 19th
Status: Complete.
❑ Investigate the feasibility for departmental accreditation
Status: Initial staff "kick off" meeting on November 18rh. Monthly meetings In progress.
❑ Investigate the feasibility of implementing a Donations Program for the department
Status: Senior Advisory Committee goal for Fiscal Year 2004. Draft document complete.
�44 "0900�
Parks & Recreation Dept. FY04 Goals & Objectives Page 2 of 2
Updated: June 3, 2004
STRATEGIC PLANS IMPLEMENTATION CALENDAR FEBRUARY — MAY 2004
Core Services
Provide Effective
Steve ROSE
' '
-Bid Cemetery Rear Entrance project
-Meeting wlCouncil on 2112 on new
- Start Construction on Cemetery Rear
Entrance project (Ongoing 4)
- Acquire cemetery database program
-Develop operational cost estimates and
revenue projections for operation(On Hold)
S 1.e
Cemetery Services
Ric,
cemeterysite
-Negotiate w/vendor for cemetery
-Council approval of land purchase on
database program (Ongoing 4)
Wellborn Road on 5-27-04.
Request funding for contract landscape
Parks &
Continue
Steve,
eve,
maintenance services - WPC Phase II
Leisure
Implementation of
Ric, Curtis,
Develop maintenance standard surveys for
Services
Parks Maintenance
Ross
Zonepark. (move milestone forward 4)
S La
Standards
Secondd Quarter report to Parks Advisory
Board
Parks &
I mplementation of
Steve,
- Update tree -related info on allys
website (this milestone delayed until
Select consultant to develop policy
Funding for street tree maintenance
Leisure
Urban Forest
Ross,
the next update of the Tree Growing
(On Hold)
requested FY05
Services
Management Plan
Guide —move milestone k ward)
S11
Parks &
Intergenerational
Steve, Rk,
-Update Council on intergenerational
parks on 2126
- Design and am" Hensel Parts
Leisure
Parks
Pete V.,
playground (Firlatcompletion May
Services
David W.
196))
S Za
Parks &
- Update Joint Use Agreement with
-Assist with Brazos Valley International
Review Leisure
Steve,
CSISD (move milestone forward4)
Festival
Leisure
Service Programs
Peter L,
- Conduct community needs
Services
David
assessment for Conference Center
Present recommendations for
S 2.b
(moved milestone forward4)
Conference Center utilization to Parks
Advisory Board (On Hold)
Parks &
Coopietattiver Efforts
Soave,
Complete evaluation of current
,loint Parks Board Meeting & tour of
Leisure
vuitit the City of
Peter L,
programs (moved from November)
TMPA site 4115.
Services
Bryan
David G.
S 2.c
Parks &
Development of
Steve, Ric,
Leisure
Veterans Park
Curft
Services
Phase fl
Ross,
S 2.d
Peter
y
Parks &
,
Steve, Rk,
Develop long-range athletic facility
& improvement
- Develop implementation plan tot CIP
W
0 evelopment of a
- Assist with implementation of CtP Bond
replacement plan
apiproved inthe November Bonn
Leisure
Five-year CIP Plan
Pete V ,
program (Ongoing 4)
(moved from February)
EW ion by 411104
Services
for Park Facilities
David W.
Design neighborhood park for Park
S 2.e
Zone 7 (Woodway area) (Ongoing 4)
Public bearing for Woodway Park on 313
- 2nd public hearing for Woodway Park
on 4120.
Parks &
Regional Planning &
�^
Steve, Rid
Support efforts by $VCOG to acquire regional
(TMPA) part sne"(orOn'g 4)
- TMPA site tour 4115
Leisure
Services
Development
p
Parks Board
- Participatef� pporort Houston WIdemess
1e-(Q'**g_3,)
S 4.a
Initiatives
- Implernent integration of VPAC with adiacent
TAW property- (naming+)
Draft revisions to Parks Board on 2110
- Develop recommendations to improve
Planning &
Update Park Land
Steve
Revised draft from legal. Still under
platting process & provide for developer -
Development
Dedication
Ric '
review. (move milestone forward 4)
constructed parks. (Ongoing 4)
S 1.d
Ordinance
- Develop guidelines for developer-
constructed park facilities. (Ongoing 4)
NOTE. Shaded items have been completed. Revised June 3, 2004
STRATEGIC PLANS IMPLEMENTATION CALENDAR DUNE - SEPTEMBER 2004
Core Services
Provide Effective
Cemetery Services
Steve, ROSS,
Ric,
- Training on new cemetery software
June 30".
- Have Master Plan developed by
- Develop policies and procedures for
S 1.e
7/1 /04
operation by 911 /04
Parks &
Continue
Steve,
-Third Quarter report to Parks Advisory
Develop preliminary cost estimates for
Achieve an 80% rating on
Leisure
Implementation of
Ric, Curtis,
Board
Woodway Park
maintenance standards by end of
Services
Parks Maintenance
Ross
fiscal year
S i.a
Standards
Parks &
Complete Hazard Mngt. Policy &
Leisure
Implementation of
Steve,
Hazard Tree Inventory specs
Urban Forest
Ross,
design of new Forestry
Completshop
Leisure
Management Plan
facer
S 1,b
Parks &
Steve, Ric,
Design Woodway neighborhood park
Leisure
Intergenerational
Pete V.,
Complete construction June 4"h and
Construct improvements at Eastgate
Parks
begin operation of Shenandoah Park.
Park
Services
David W
- Install additional benches in Anderson,
S 2.a
Brothers, Fitch & Cy Miller parks
Parks &
- Complete implementation of
Leisure
Review Leisure
Steve,
automated registration process for
Service Programs
Peter L.,
PARD scheduling and registration
Services
David G.
by 10/1 /04
S 2.b
- Put Bush Library info in Fall Xtra
Brochure
Parks &
Cooperative Efforts
Steve,
Leisure
with the City of
Peter L.,
Services
Bryan
David G.
S 2.c
Parks &.
Development of
Steve, Ric,
Select a design firm to prepare
Leisure
Veterans Park
Curc%
construction documents for the
Services
Phase 11
Ross,
project.
S 2•d
Peter L.
Parks &
Development of a
Steve, R%
Leisure
Plan
Pete Y.,
Services
fre-year
o
for Park Facilities
David W.
S 2.e
Parks &
Regional Planning &
Steve, Ric,
Leisure
Development
Parks Board
Services
Initiatives
S 4.a
Planning &
Update Park Land
Steve,
- Parks Advisory Board consideration of
Planning & Zoning Commission
consideration of recommendations and
City Council consideration of
Development
Dedication
Ric
recommendations and guidelines.
guidelines
recommendations and guidelines
S 1.d
Ordinance
NOTE: Shaded items have been completed. Revised June 3, 2004
CITY OF COLLEGE STATION
CONFERENCE CENTER ADVISORY COMMITTEE
REGULAR MEETING
Thursday, April 21, 2004 AT 12:00p.m.
College Station Conference Center
1300 George Bush Drive
College Station, Texas 77840
MINUTES
Staff Present:
Grace Calbert, Conference Center Facility Supervisor
Members Present:
Mollie Guin (Chair), Glenda Elledge, Alma Molina
Members Absent:
Nita Hilburn, Recording Secretary
Call to Order:
The meeting was called to order at 12:15pm
Pardon -Consider requests for absences of members from meeting:
None
Hear visitors- None
Consideration, Discussion, and Possible Action regarding a letter from a Sunday church user
requesting an extension of meeting time for six more months.: The Conference Center Advisory
Committee discussed the request for another extension of six months time from a Sunday Church user. A
motion was made by Glenda Elledge to approve the request with the understanding that the next six months
approval (Jan 2005 to June 2005)will be contingent on the client submitting a letter of request to the
Conference Center Advisory Committee to be reviewed during the November 2004 Committee Meeting.
This letter needs to be accompanied with plans from the Church Architectural Committee and a projected
completion date for the building construction. The motion was seconded by Alma Molina. Motion passed.
Approval of the Minutes:
Alma Molina motioned to approve the minutes for March 2004 as written.
Glenda Elledge seconded the motion. Motion Passed
Revenue Reports:
Revenue reports were reviewed for March 2004.
Revenues for March 2004 were $ 10,771.38 versus March 2003 of $ 9,256.86.
Number of clients served March 2004 were 7,045 vs. March 2003 of 6,713.
Adjourn:
Alma Molina motioned to adjourn. Glenda Elledge seconded the motion. Motion passed.
The meeting adjourned at 1:05pm.
The next meeting will be held at the College Station Conference Center on Thursday May 20, 2004 at
12:00pm.
Respectfully submitted,
Nita Hilburn, Recording Secretary
Program Sub -Committee Meeting
May 12, 2004
12:00noon
Lincoln Center
Minutes
Members Present: Bob Meyer, Dipankar Sen, Catherine Lamb, Yvonne Stevens
Guests: Ashley Bennett, Jason Devore and David Schmitz
Staff: Peter Lamont and Marci Rodgers
I. Welcome and Lunch. Lunch was served at 12:00noon and the meeting
began with introductions.
II. Discuss possible events to be offer for Golden Age Olympics
Peter Lamont and David Schmitz gave a brief description of the Golden Age
Olympics held in McAllen. Peter discussed the purpose of hosting an event
like Golden Age Olympics was to increase senior programs in the community
and to bring citizens of like interest together by offering a fun and non-
competitive event. It was felt that we should offer a few events that are
currently popular with seniors and have active participation. With time new
events will be offered. It was suggested by the committee that a questionnaire
be developed and distributed at the May 26`" Seniors Expo to ask the seniors
what type of events they would like to see offered. Peter Lamont agreed to
write the questionnaire. The Program Committee suggested the following
events be considered: shuffleboard, card games such as bridge, dominoes,
monopoly, walking, horseshoes, yahtzee, bocce ball, crochet, pool, badmitton
and table tennis.
The committee will meet again once data is gathered from the questionnaires
and discuss sponsorships, costs, dates and events. The committee was
thanked for their time and wonderful suggestions.
III. Adjourn. The meeting adjourned at approximately 1:00pm
Senior Services Coordinator Report
May 2004
Water Fitness Classes: Registration for Water Fitness classes has changed
from the purchase of a pass good for anytime to class registration at the
College Station Parks and Recreation Office. Five sessions will be offered
throughout the summer. See flyer for more detailed information. This
change is a result from the classes being overcrowded and the new process
will ensure a more positive class experience.
National Trails Day: Saturday, June 5th National Trails Day and Lick Creek
Trails Dedication will take place from 9:00-11:00am. Plans for the day
include: speeches by Mayor Silvia, Parks Board Chairman, John Nichols and
Parks and Recreation Department Director, Steve Beachy. Activities include
trails dedication and ribbon cutting, short mountain bike session and walking
session by the Bushwalkers along with interpretive walking tours.
Spring Dance: The Spring Dance for seniors was held on Thursday, May
19th at the Conference Center. We had 14 attend the dance from 7:00pm-
9:30pm. The next Dance is scheduled September 9th from 7:00-9:30pm
Computer Classes: Classes were taught at Lincoln Center every Thursday
in May by Joe LeCour and new 102 class was added to the schedule at the
Teen center starting today. We are looking into the use of the new Regional
Resource Center located on 29th street to offer new classes this summer.
Legendary Leading Ladies Classic Film Series: The George Bush
Presidential Library presents the Summer Classis Films at no charge.
Tuesday, June 8th and Thursday, June 24th. We will offer transportation on
th
June 24
Senior Advisory Committee
Regular Meeting
Monday, May 24, 2004
College Station Teen Center
1520 Rock Prairie Road
10:00am
MINUTES
Members Present: E.E. Burns, Frank Camplone, Fred Dollar, Laura Holmes, Catherine
Lamb, Robert Meyer, Haskell Monroe, Neal Nutall, Raymond Reed, Suzanne Reynolds,
Colleen Risinger, Dipankar Sen, Yvonne Stevens, Betty Wilborn, Joanna Yeager
Staff Present: Charles Cryan, Finance Director and Marci Rodgers, Senior Services
Coordinator
Call to order. The meeting was called to order at 10:05am by Chairman, Joanna
Yeager
II. Hear visitors. No visitors
III. Approval of minutes from regular meeting on April 26, 2004. Ray Reed made
the motion that the minutes be approved. Neal Nutall seconded the motion. The
motion passed.
IV. Discussion, consideration and possible action concerning Gift Program
• Charles Cryan, Director of Finance
Charles Cryan spoke to the committee and explained the current gift program. Mr.
Cryan reported that not many gifts have been donated to the city and all gifts must
be approved through the College Station Finance Director. Mr. Cryan explained
that in addition to the Gift Program the City Cemetery Committee has established
an Endowment Fund. Forms for the Gift Program are available on the intra-net
system. The committee asked that these forms be made available at the next
meeting for the committee to review. The committee expressed interest in making
the forms more easily available to the citizens and to market the program more
aggressively.
V. Committee Reports:
• Program Sub -Committee, Catherine Lamb (report attached)
• Goals Sub -Committee, Robert Meyer (report attached)
VI. Senior Services Coordinator Report (report attached)
VII. Next meeting date and agenda items. Monday June 28, 2004
The committee asked that Sam Sharp with the Community Foundation be invited to
the next meeting.
VIII. Adjourn. The meeting adjourned at 11:21am
City of College Station
Senior Advisory Committee
Goals
FY 2004
Date: Mav 24, 2004
The purpose of the Senior Advisory Committee is to address the needs of older adults in the
community. The committee members offer ideas to the Senior Services Coordinator for
programs that promote the physical, social, educational, recreational and emotional well-being
of older adults in the College Station area. The Senior Advisory Committee adopted the
following goals for 2003-2004:
1. Develop and Implement a Senior Information Center
Need: Seniors need a single location where they can get pertinent senior information
Objective: Develop a facility at the EXIT (Teen Center) to be used by seniors during
school hours.
Recommendations:
❑ 1. Establish an office for Senior Services Coordinator
Q 2. Develop monthly schedule of activities for Seniors at Teen Center
Q 3. Purchase comfortable sofa & chairs for lobby of Teen Center (10-30-03)
Q 4. Purchase display rack for brochures and information (10-30-03)
Q 5. Complimentary coffee service in lobby (10-30-03)
Q 6. Signage in front of building (10-30-03)
Status: Design plans for second floor office at Teen Center finalized (3-3-04)
2. Develop Recommendations for Utilization of the Existing Parks and Recreation
Department Headquarters Building
Need: Seniors need a facility designated primarily for their needs. The Teen Center can
be used temporarily. The new parks and recreation headquarters will be relocated to the
new city center. When the department moves the current facility would be available for
remodeling and use by the seniors.
Objective: A committee was established and found the building to be an excellent facility
with some modifications. Dr. Ray Reed is leading the sub -committee.
Recommendations:
Q 1. The Senior Advisory Committee approved the motion to pursue the use of the
current Parks & Recreation Headquarters as a senior center
Q 2. Schematic drawings presented by Ray Reed
Q 3. Formal recommendation presented to Parks and Recreation Board on January 13,
2004
❑ 4. The proposed building will include: a central information area in the lobby, staff
offices, meeting rooms of various sizes, an elevator to the second floor, a fully
equipped kitchen, a computer room, a pool room, an outdoor activity area around the
building (covered patios) and various equipment including: computers, TV, VCR,
tables, intercom system, and first aid station
❑ 5. All areas will be handicapped accessible
3. Encourage the Development of a Gift Program for Donations to the City of College
Station
Need: Develop a system to accept donations to the city from generous citizens who wish
to contribute
Objective: To assist in developing a program whereby citizens can contribute money or
personal property as designated gifts that will enhance the City property and prestige.
Recommendations:
❑ 1. Finalize a recommended donation application form
Q 2. Develop a suggested gift list with costs
❑ 3. Suggest to the Park and Recreation Board that the City develop a City-wide gift
program and appoint someone manager (possibly the City Secretary or City Forester)
Status: Invite Charles Cryan, Director of Finance to address the committee and distribute
current Parks and Recreation Department Gift Catalog
4. Promote and Implement New Low Cost or Free Programs and Continue to Develop
Current Programs
Need: Some present programs need to be expanded and new ones developed for seniors
Objective: To encourage and where possible increase participation in more activities.
Recommendations:
Q 1. Develop free discussion/lunch lecture series
Q 2. Develop a listing of low cost or free programs for seniors. (Movies at Bush Library)
❑ 3. Expand computer course and other educational course capabilities
❑ 4. Increase organized table activities such as bridge, other card games, dominoes,
scrabble and puzzles.
❑ 5. Develop more daytime socials
Q 6. Develop outside activities such as swimming, fishing, walking, softball, tennis,
horseshoes
Q 7. Promote day trips and cultural events
Status. -Provide transportation to movies at the Bush Library, Develop Golden Age
Olympics
5. Support and Encourage Programs that Promote Physical Fitness
Need: Seniors need to be physically fit
Objective: To encourage the development of programs geared for seniors
Recommendations:
Q Encourage walking
❑ Encourage increased swimming and water fitness participation
❑ Develop a video -led aerobic exercise program at the Teen Center
❑ Evaluate senior level softball and tennis teams
Status: participated in Brazos Greenway Council walk at WPC. LifeTrail recommended
for Central Park 4-26-2004
6. Provide and Promote Non -Organized Areas and Activities for Seniors and
Investigate and Expand Programs that Break Down Barriers Between Cultures and
Races
Need: Many seniors are not joiners and will not participate or attend an organized
program, but they will enjoy the parks and facilities
Objective: To encourage the City to develop and expand activities that will encourage
these seniors to come together.
Recommendations:
❑ 1. To provide benches along trails where people can sit and visit
❑ 2. To provide tables outside where people can play games without formal
organization.
❑ 3. To provide coffee and water
❑ 4. Continue to expand the fishing program to encourage a variety interests to
participate
0 5. Participate in VIP program with teens by providing service projects for seniors in
need.
7. Continue to Promote Senior Programs Through Effective Marketing
Need: Seniors need to be aware of opportunities available to them.
Objective: To increase senior program visibility to the population once a central
organization can be developed
Recommendations:
0 KBTX Midday Show promoting Holiday Dance
C✓I Events listed monthly in the Golden Eagle, Datebook, Club Report
0 Utilize City Utility Bill Newsletter, Press Releases, Cable Channel
0 Promote the use of the new City of College Station website address
0 Senior Resource Book
8A > Houston Chronicle Monday, May 31, 2004
, I
Studysays take
*walk;
inakesyou
SLrvey links commuting, obesity
B-`DANIEL YEE
As4ociated Press
&TLANTA — Spending more
time behind the wheel — and
less time on two feet — is adding
inches to waistlines and contrib-
uting to the nation's obesity epi-
deituc, a study concludes.
'The survey of 10,500 metro At-
iaota residents found that for ev-
cryextra 30 minutes commuters
drove each day, they had a 3 per-
cent greater chance of being
obese than their peers who
drove less.
the survey also found that
people who lived within walling
distance of shops — less than a
half mile — were 7 percent less
likely to be obese than their
counterparts who had to drive.
"The more driving you do
means you're going to weigh
more the more walking
mpans you're going to weigh
less," said Lawrence Frank, as-
sociate professor at the Univer-
sity of British Columbia who
oversaw the study when he
w6rked at Georgia Tech.
That much seems obvious, but
researchers were surprised to
discover that how much time a
parson spent driving had a
greater impact on whether a
person was obese than other fac-
tois such as income, education,
gender or ethnicity.
The study is one of the first to
look at the link between the envi-
ronment and obesity, said Kelly
Brownell, chairman of Yale Uni-
versity's psychology department
and director of its Center for
Eating and Weight Disorders.
"Studies of this type are very
important because they show
factors in our environment that
caM either help or hurt our waist-
line," said Brownell, who was not
MOVE THM FEET
A survey of 10,500 metro
Atlanta residents found:
■ About 91 percent of
people said they didn't walk
to destinations.
■ Many spent more than an
hour each day in their cars.
■ Suburban white men
typically weighed about
10 pounds more than men
who lived in dense urban
areas with shops and
services.
involved in the study. "These re-
sults show that the environment,
affecting our physical activity, is
quite influentiaL"
In the study, which is expected
to appear in the June issue of the
American Journal of Preventive
Medicine, researchers tracked
participants' travel behavior and
measured their height and
weight from 2000 to 2002.
The study focused on Atlanta,
but F mtLk said the city is not
alone.
"Most regions look very simi-
lar to Atlanta — anything that's
built after World War lI is pretty
much auto -oriented," he said.
"We need to start to look at the
way we're designing our com-
munities ... the collective im-
pact of having to drive every-
where is becoming really
large."
The study was paid for by
$4 million in grants from the
Georgia Department of Trans-
portation, Georgia Regional
Transportation Authority and
the federal Centers for Disease
Control and Prevention.
i
.WORKSHOP AGENDA *k;
Parks and Recreation Advisory Board Jomt,Meeting Ewith City C,ounal
Thursday, ,, ne 0, 2004
College Station City Council Chambers
1101 Texas:Avenue
College Station, Texas
1. Call to order.
2. Pardon N possible action concerning requests for absences of members.
3. Discussion, consideration, and possible action regarding lights for soccer fields,
neighborhood park development, and related issues.
4. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48
hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989.
k"
60NDITIN
e
00 lo
W" , "anoth
zLi
71 sO,,bikft to,'work, IdckedA
B ike,,,Walk i0nd Vh6el Week -to
wax residents -,to iwinntute, and
shop without cam Mayor-.,Hind-r.
man .,and,-Aocal Congressman,
A —-
-Kenny Hulshof kd dozensl.ff
E.
c1istsonanAexWe'-
A week later,
volunteer hmmsermg breakfimt
�T
all ,over ,townlor,an' "'ne,
cycling or-toll*in a
;z7>
s -one probleinAff
Tbere 'Just
you want to fraud,-byfoot oiltven,-:l
by bike in Columbia, ies not that
easy to get where you need to go.
Most of the homes aren't located
=411
anywhere near stores. And just
t' walking around the neighborhood can be a
WEST PALM BEACH, FLA.
challenge, since more than half the streets
0 lack sidewalks. Not long ago the local plan-
SUBURBAN RENEWAL like,
Z ning and zoning commission proposed an
City Placep above, are reinventing
ordinance that would require broad pedes-
pedestrian friendliness. Shops and
0
trian and cycling paths along new and re-
housing are mixed together so thatresidents
built streets. But the town council tabled
can walk to dinner or a
movie. There are no traffic lights: fo&s
on foot always have the right of way
LIM011111
4 Everyone is created to walk Rut we
supersized beyond walking distance. Homes
tend to be far removed from shopping; com- designed our streets -,to q:re
to rbani- ers -t, walkable downtowns are rare, traffic is
pact,
&A and dangerous to pedestrians; and even 2
ti
sidewalks aren't to be taken for granted. to an obvious, efficient A4�W1
Researchers will tell you that most Amer- , WIIVt lN
Mayor Of Columbia, Mo.
icans will not walk anyplace that's more
than aquarter-mile away. In a recent poll, venedmI9,97by e�Centenfor,D* isease
44% of people questioned said it was diffi- C;oId,,pr1&�vent'k" "'
, w (cod).16 gef
eo-
cult to walk to any destination from their, ple-in, diff 6 ef!mt �U' " 46- s t7olits, rt th i�_ g
cip - e.,
home —any destination at all. about oboa
an
ty
e,
For a lot of reasons, the aigurnenis'! a)6,6"ought 116'&"6' ii,
against the spread -out design of U.S. cities tp�pts, researchers,.1ransportstion engi-
and suburbs hawbeen getting,16tu'der in,'4 fa"6m , `�' - ' , al
an, jeven cd_*'* rts.
recent years. Anybody stuck two 'hours in (Why Irial
''Cd0a -Justi*`Ie#s ? mouse
commuter traffic can tell you some of those saferstre n5 are mor"I &d)le. Ilet-
reasons. But reiearchers have begun :to
A =-, Z, %I �XVFI
'pC pieces to flfispuzzle) Tbatmi
recognize a previously unsuspected draw -
cata1yst46rJ,,th6 tise.-,of the'aeti
back to the way the, V.S.Is to, ft§,Uu,, d"ed.
-W"
living, movement; which gotta major boost
What they have found is a pdrindc'tion--tie-'
two laterwhen the Robert, Wood
tween sprawling sub&'�s,and 'sPrelding
J0', Foundation, a philanthropic� or.
waistlines, Very simply, people.4" in:,�
gapliation with an interest4n,16d1th-car-6
communities where it's hard ' to get oily
issuet-steppedinwith grarAmone3t':
whets i>xa foot ere :heavier those who
"one ,of the ,inmwimporbint studies in
'M "car -dependent
d settings,
new field was, publishediastsummert .
ensely settled cities like Boston d ;by Reid, Ewitig,,,researeh,professor at
National CenterlbtSmart.Growth at the
University of MaryUndithe study examined
factor in the obesity epidemic, it's becom-
data on more than -2ftOOO Americansliving
ing increasingly clear that Americans are
in 448 well -populated counties (nearly two -
shaped partly by how America is shaped.
thirds of the U.S. population lives in those
A serious effort to examine that con-
counties). Ewing found that people in
nection got under way at a meeting con-
sprawling counties weighed more than those
111. 44% of Americans say it's hard to walk anywhere
from their home & Only 17% of
kids walk to school; even among
those whose school is less than a mile away, just 28% walk there
94 'nME, JUNE 73, 2004
.e most
of
neighbor
ly towns. It W'o
on,
of subdivisions, like, I
b the Disney=ciiabezi town')6f
Celebration, Fla, which were built 'from
scratch along new -urbanist lines. The Urban
Land Institute, a nonprofit group I that stud.
ies planning issues, says 5% to 15% of new
development in the U.S. is designed at least
to some extent with pedestrians=in.mind..
But new -urbanist thinking has fostered
the refashioning of some existing=stiburbs
and city neighborhoods, which have been'
reconstructed to blend stores with homes
and make foot travel easier and more ap-
pealing. One of those retrofits is City
Place in West Palm Beach, Fla., a 72-acre,
$600 million development built to create a
kind of instant secondary downtown. (The
city's original downtown is not far away.) At
its heart is an open-air plaza surrounded by
shoppingas well as a 20-screen cineplex, de-
signed to resemble the Paris Opera House,
and nearly 600 residential units, including
town houses, apartments and lofts.
If City Place had a motto, it could be
"We have ways of making you walk."
Before they sat down at their computers,
studying pmbling 3taljoin' 'the
covered waillcways of .Crty irlace yoct
find : an echo of the arrrwaY.. of
Bologna, one of the world'sgreat c>tes for
strolling:Spanish steps; "Sind, other
features tempt your feet forward And
thee are no traffic lights'In'tjty Place,
pedestrians always have the right of way.
The rubric to descrlbe developments
like City Place is "urban living centers.
WAUSHE
a drop of 4
than a mile from home a In some areas, intersections with
crosswalks are half a mile apart, making driving mandatory
R."Pff "T" 7
ONDITION
Opened in 20W, City Place was one of the
fast, bunt has spawned imitators in San jcse,
Calif , and'Charlotte, N.C. And it has been a
hit, drawing more than 7 million visitors a
year. Ophthalmologist Todd Shuba, 34, used
to choose where to spend his lunch break by
which restaurant had the, most.converdeat
parking lot, These days he valks aaalf-mile
tbree�iIme� a Nveek to eat at one pf
QNEWS Watch Clod Morning America
on Tuesday, June I, for more on how
communities pmmote uxdking
Americans run only 25% of all errands by foot,
2% in the past 20 years • 75% of all trips are
less
TTlk(c TVIVO " nMA
WORKSHOPAGENDA
Parks and Recreation` Advuncil
isory Board Joint Maet ng with 'City t, '
"Thursday, dune '10, 200A
000.M.,
College Station City, Council Chambers
1101:'Texas Avenue
College Station, Texas
1. Call to order.
2. Pardon N possible action concerning requests for absences of members.
3. Discussion, consideration, and possible action regarding lights for soccer fields,
neighborhood park development, and related issues.
4. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48
hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989.
MINUTES
Parks .and Recreation Advlsory Board: bint °Meetiing with City c uncil
Thursday, June10, 00
College Station City Cduncil- �Chaimbers
1101 Texas Avenue
College Station, Texas;
PARD Staff Present: Steve Beachy, Director; Eric Ploeger, Assistant Director; David Gerling
and Peter Lamont, Recreation Superintendents; Pamela Springfield, Staff Assistant
City Council Members Present: Ron Silvia, Mayor; Dennis Maloney; James Massey; John
Happ; Robert Wareing; Nancy Berry; Susan Lancaster
Other City Staff Present: Tom Brymer, City Manager; Glenn Brown, Assistant City Manager;
Jeff Kersten, Budget Manager; Connie Hooks, City Secretary; Vonn Casares, Assistant City
Secretary
Board Members Present: Glen Davis, Acting Chairman; Larry Farnsworth; Jodi Warner; Don
Allison; Glenn Schroeder
Board Members Absent: John Nichols, Chairman; Gary Erwin
Visitors Present: Todd Callaway, BCS Soccer; Stephen Hollas, Aggieland Soccer Club; Charles
Edelmon, President - Woodland Hills Homeowner's Association
1. Call to order. Glen Davis, as Acting Chairman in John Nichols absence, called the meeting
of the Parks Advisory Board to order at 3:05 p.m.
2. Pardon Iv Dossible action concerning requests for absences of members. A motion
was made to accept the absence request forms turned in by John Nichols and Gary Erwin.
The motion was seconded by Jodi W. All were in favor and the motion passed unanimously.
Glen D. turned the meeting over to Steve Beachy.
3. Discussion, consideration, and Dossible action reciardinci lights for soccer fields,
neiahborhood Dark development, and related issues. Steve made a presentation to
Council, which included a letter of request for field lighting from the three soccer
organizations and a summary of the motions (all attached) that had been made at the
June 8, 2004 Parks Board meeting when the issues had been discussed and voted on by the
Board. Steve stated that the motions, as part of the minutes of that meeting, would not be
approved until the July meeting.
The request for soccer field lighting was based on the priority needs of the local soccer
organizations. Part of their request was for the lighting of three fields at Central Park for
practice purposes. Also presented and of equal importance to the Board, was a proposal for
the development of four neighborhood park sites.
Parks and Recreation Advisory Board 16 ( yv
Joint Meeting with City Council PY-0 �� ll
June 10, 2004 � �l/
After the presentation the topic was opened for discussion. Funding options were
discussed. Mayor Silvia requested that the Board establish a policy that in the future when
new fields were developed, lights would be included.
The Council unanimously voted to commit to lighting the three fields at Central Park so that
design work could begin, and to consider funding for the four existing fields at Veterans
Park and Athletic Complex and the development of the four neighborhood park sites as part
of the FY 2005 budget process, as well as to support a grant application with priority going
to the Central Park fields.
4. Adiourn. The Parks & Recreation Advisory Board portion of the workshop adjourned at
4:15 p.m.
Parks and Recreation Advisory Board
Joint Meeting with City Council
June 10, 2004
SUMMARY OF MOTIONS
from the
Parks and Recreation Advisory Board Regular Meeting
Tuesday, June 8, 2004, 7:00 p.m.
The EXIT Teen Center
1520 Rock Prairie Road
College Station, Texas
Staff Present: Steve Beachy, Director of Parks and Recreation; Peter Vanecek, Senior Parks
Planner; Curtis Bingham, Parks Operations Superintendent; Peter Lamont, Recreation
Superintendents; Pamela Springfield, Staff Assistant.
Board Members Present: John Nichols, Chairman; Glenn Schroeder; Don Allison; Larry
Farnsworth; Jodi Warner; Glen Davis; Gary Erwin, Alternate.
Board Members Absent: All members were present.
Guests: Charles Edelmon, President - Woodland Hills Homeowner's Association; Billy Hart,
President - College Station Soccer Club; James Massey, Councilman Place 1; John Nielsen
Gammon - Texas A&M University; Stephen Hollas - Aggieland Soccer Club; David Anderson,
Board Member - College Station Soccer Club; Jane Denoux - Aggieland Soccer Club; Amy
Stuart - Texas A&M University; Frank Thurmond, Woodland Hills, Ltd.; Todd Callaway -
BCS Soccer
S. Discussion, consideration, and Dossible action reaardina soccer field liahts.
`Glenn S. made a motion that the Board recommend to Council that seven soccer
fields be lit, with the priority being three fields at Central Park and the secondary
priority being four fields at Veterans Park and Athletic Complex, for a total of seven
fields. Don A. seconded. Glenn amended the motion to add that the Board was in
support of any grant funding or donations of qualified materials. The vote was
called. All were in favor of the motion as stated and hearing no opposition, the
motion passed unanimously.'
6. Presentation, discussion, and Dossible action regarding a Neighborhood Park in
Zone 9 (Woodland Hills).
'Jodi moved that Woodland Hills Park be presented as a park under consideration
for development during the joint meeting with Council, with the budget to be
determined pending public input. Larry F. seconded the motion. All were in favor,
and the motion carried unanimously.'
7. Discussion, consideration, and Dossible action regarding a ioint meetina with the
City Council to discuss liahts for soccer fields and neiahborhood Darks.
Glen D. made a motion to present to Council the development of four parks with
Steeplechase Park as priority #1, University Park as priority #2, Woodland Hills
Park as priority #3, and Eastgate Park as priority #4; and, requesting the amount of
$1.1 million subject to final cost estimates, deleting the park land dedication funds
as the supplements to the cost estimate. Gary E. seconded the motion. The motion
was voted on and carried 6-1.'
Parks and Recreation Advisory Board Page 1 of 1
Summary of Motions from Regular Meeting of June 8, 2004
To
LIGHTED SOCCER FIELDS tpkaCAS � uzelc P�Ovl_s"23
The College Station Soccer Club, Aggieland Soccer Club, and the Bryan -College Station Soccer League 13CAte. 0
(Adult) have been informed that mixed messages have been presented to the Parks Board and the City
Council by some individuals in our clubs in regards to the needs for our organizations from the Parks and
Recreation Advisory Board and the City Council.
This memo is an attempt to:
I ) Clarify what we see as priority needs;
2) Identify what actions the city can take to help achieve these goals; and
3) Identify what actions the clubs will take to help achieve these goals.
1) As soccer has grown in our community, a need for lighted fields has become apparent. There
are approximately 1500 registered players in the three clubs playing in College Station. In the
past two years some of the needs have been addressed, with the opening of the spectacular
Veteran's Park; however, there is still a need for more lighted fields. At the current time there
are only four lighted fields available, (two at Veteran's Park and two at Southwood Athletic
Complex) two of which are only available during the Spring Season. Many parents are
unable during the fall and spring to get off of work, get their children and get to fields in time
to have any meaningful practice. Because most games are played on weekends during the
day, the primary need at the time is for lighting practice fields rather than game fields. While
adding additional lighted game fields is needed the most important need at this time are
lighted practice fields. The lighting of practice fields will remove practices from our current
lighted (game) fields at Veteran's Park, resulting in the availability of more lighted game
slots (if needed), and ensuring that our high quality game fields do not receive excessive
wear, allowing the city to maintain this jewel of a park.
2) Our Clubs would like to ask the, City to determine if a less powerful lighting system
(compared to Veteran's) is acceptable for use at Central Park for soccer practice fields. A
less powerful lighting system would reduce the cost of lighting such fields, If acceptable,
then we would ask the City to recommend, approve, purchase and install lower -candlepower
lights at the Central Park soccer fields to serve primarily as soccer practice fields.
3) While realizing the costs of lights are expensive, our clubs are taking a multi -prong approach
to assist the City in addressing this need. A) We are putting together a joint grant between
our 3 clubs with the U.S. Soccer Federation to fund a lighting set for as many Central Park
fields as we can light. The submission deadline for this grant is December I st, We intend to
ask for the limit of $100,000 from the USSF, and additional funds from other public granting
agencies. B) During the coming year we will organize some fund-raising activities
specifically geared at lighting these fields and/or additional fields at Veteran's Park.
4) What we request from you. A) That the City determine if a less powerful lighting system
(compared to Veteran's) for Central Park with the use of lower -candlepower lights for soccer
practice fields. B) We would like your support with our grant application. A letter of support
from the Parks and Recreation Advisory Board and the City Council will help us immensely,
C) A matching funds statement from the City will help leverage funds from the granting
agencies. We ask that you consider what kind of direct matching level is feasible. D) Any
advice or suggestions that you may have.
Sincerely,
odd Callaway, BCSSL
.11
J I
I Y , CSSC Stephen Hollas, ASC
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
W(
J
I will not be in attendance at the meeting of
for th reason(s) specified:
/V IL�P
(6'A' o766(F
L
do - Odr"- d �--ed 1/0ai r
kLA
u� vw Laqco
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This request shall be submitted to the office of the committee/board secretary prior to the
meeting date.
o:board/absenteeform.doc
Pam Springfield - Re: Agenda for Thursday June 10th Joint Meeting W/Council Page 1
From: "John Nichols" <jpn@ag.tamu.edu>
To: <Pspringfield@cstx.gov>
Date: 6/7/2004 12:00:28 PM
Subject: Re: Agenda for Thursday June 10th Joint Meeting w/Council
Dear Pam,
I will be out of town on business on Thursday afternoon and will not be
able to attend the joint meeting with Council. 1 am sorry to miss this
important meeting, but am confident that the Advisory Board will be well
represented.
Please submit this to the Advisory Board as a request for pardon from
this meeting.
Thanks, John Nichols
CC: <Sbeachy@cstx.gov>
Parks & Recreation
Advisory Board
Joint Meeting
June 10, 2004
COLInGl Vision Statemcnt
"We will continue to promote a
wide range of leisure, recreational
and cultural arts opportunities"
Discussion Topics
• Soccer Field Light Proposal
• Neighborhood Park Proposal
• Funding Alternatives
• Council Discussion and Direction
Item Background
• Field Use Policy Change -- September 2002
• City Council Retreat — Jan 30,2004
• Park Issues Report - Feb 26,2004
• Parks Board Meeting — April 20,2004
• Follow up Report — April 29,2004
• Planning meeting wisoccer-- June 1,2004
• Parks Board meeting — June 8,2004
Discussion of pnoriiies set in CI process
• City Council .Joint Meeting — June 10, 2004
Soccer Field Light Proposals
PresentM to C,tyCounc(I April 29%
• Three Options
• Provides lights for 10 existing fields
• Estimated cost $1,065,000
• Can be phased over several years
• O&M costs — approximately $10K t field
• Requires additional funding authority
Soccer Organizations' Request
Juno 8, 2004
• Signed by Presidents of 3 local clubs
• Prioritized the needs of the clubs
• Identified actions for City to take
• Identified actions the clubs will take
• Requested lights for 3 Central Park fields
• Requested support for a grant application
• Requested investigation to reduce costs
• Requested matching funds from the City
Neighborhood Park Proposal
Presented to City Council April 29th
• Each park can be implemented separately
• Proposes improvements at 4 park sites
• Estimated cost - $1,107,000
• Eastgate Park, Steeplechase Park,
Woodland Hills Park & University Park
• Can be phased over several years
• 0&M costs — based upon development
• Requires additional funding authority
Woodland Hills Home Owners Request
June 8, 2004
• The adjacent subdivisions will have
approximately 204 residential lots
• Many lots are currently occupied
• There are no park facilities available
• Requested that funds be allocated for
development of the existing park site
Parks & Recreation Advisory Board
Recommendation
Passed at Juno P M.0,19
Soccer tights — motion to recommend lights for 7
fields; accept donations and support a grant application
with priority going to the Central Park fields
Neighborhood Parks — motion to request $1A
million for 4 parks with priority established as
t. Steeplechase
2, University Park
s. Woodland Hills
4. Eastgate
Funding Considerations
• Consider in FY 05 budget process
• Debt capacity
• Consider with all other potential capital
projects
• Costs for operations and maintenance
Staff Funding Recommendations
• Pursue clubs recommendation for Central
Park
• Commit to lighting three fields in FY'05
• Begin engineering now for Oct `04 bid
• Consider remaining fields in FY'05 budget
discussions
• Open discussions on soccer clubs financial
commitment to project
Parks & Recreation Issues
Parks & Recreation Advisory
Board
&
City Council Discussion
June 10, 2004
Workshop #2
Joint Meeting with the Parks & Recreation Advisory Board to Discuss Parks Issues
To: Tom Brymer, City Manager
From: Steve Beachy, Director of Parks & Recreation
Agenda Caption: Joint meeting with the Parks & Recreation Advisory Board for discussion
and possible action regarding neighborhood parks improvements and proposal to
light soccer fields.
Recommendation(s): Discuss the issues with the Advisory Board and provide direction to staff
regarding additional projects for neighborhood parks and lights for soccer fields. The Advisory Board
will discuss these issues at their June 8th meeting and prepare a recommendation.
Summary: The initial report was presented to Council on April 291h as a follow-up from the February
26, 2004 Workshop report regarding several park issues.
At the conclusion of that meeting, Council directed staff to return at a later date with a plan and
funding options to address the issues of lighting additional soccer fields and providing improvements to
Eastgate and Steeplechase neighborhood parks. In addition, two other undeveloped neighborhood
parks, Woodland Hills and University Park, were included due to recent citizen interest in these sites.
The Council directed staff at the April 29th meeting to return at a later date for a joint meeting with the
Parks & Recreation Advisory Board to further discuss these issues. Staff also researched potential
designs that may reduce costs. However, it is determined that any savings would be minimal. The
Advisory Board is scheduled to discuss these issues at their regular meeting on June 8th and they will
report on any actions, priorities and other recommendations to the Council at the workshop meeting.
Budget and Financial Summary: The proposal to light 10 existing soccer fields would require
approximately $1,000,000 for design and construction and approximately $100,000 in annual
operating costs. This amount can be adjusted based on the actual number of fields that lights are
installed on. Also, approximately $1,107,000 would be required for the development of four
neighborhood parks. Annual operations and maintenance costs will be required for these additional
park facilities, and would be requested as part of the annual budget process.
All of these potential projects will require additional funding beyond current approved levels. The
scope and time table for implementation of these proposed projects can be adjusted as required based
upon funding availability and authorization.
Funding options that are being considered for these proposals include issuing debt in the form of
certificates of obligation, and using some one time funds from the General Fund fund balance that may
be available. The funding option recommended will depend on the level of funding needed for the
various projects.
The overall impact of any direction given will be reviewed again as part of the FY 05 budget process.
Attachments:
1. Soccer Field Lighting Proposal - Option 1
2. Soccer Field Lighting Proposal - Option 2
3. Soccer Field Lighting Proposal - Option 3
4. Neighborhood Park Improvement Proposal
5. Park Zone Map
6. Memo dated April 21st from Jeff Kerstan
trC5 &ftGcE c go *i OY
CS sets';ball
in motion for'l-.'s-Occer-field Rghting
By,$OMMER HAMILTON'-
by late 2007.. ;:art'
Park fields to, accommodate
fields in Smith Ranch near
Eagle Staff Writer ;:.
,�:
'After hearing from ,mem-
..
evening practices.
the Indian Lakes residential
bers of the soccer community,:
Two soccer fields in South-
development, owned by Bill
The College Station City'.;°
the Parks' and Recreation .,
wood Athletic Park and two
Smith. The club recently paid
Council directed 'city ' staff
',Advisory
'Advisory Board' this ,'week
'at Veterans Park currently_ _
to,. erect lights on donated
Thursday to start engineer-
its $1 million" light-
have lighting.
,to,
poles with homemade
ing and design work to light
•ing request to $700,000 by
The council unanimously,
'light cages and donated labor
three„Qentral;-.Park,,,soccer,,.,
agreeing to push for lighting.
,;greed, ,to .consider, funding,-„
on one Smith Ranch .field for
fields, .with' construction
'the -three future. let xans
lights `aY.th4rfour Rxistin9 Vet-,
a1 ut. $17,000, Hollas said.
beginning as soon .as.2005
fields'at a later time: r
gran fields an funding Bevel=
the quality and .power- of
,.. Design ;work is estimated at
--,-,,.,,;The . presidents` of the ur of
opment.oftfour .College Station' :
,htl i:Jikhts is decidedly less
$20,000, a portion of the total
' le'ge Station Soccer,C1ub,; the
. neighborhood.,' parks = at a-
tktan what the city is consid-
$300,000 estimated cost for the
Aggieland Soccer ;'Club ', and
potential cost of $1.1 million —
ering -to light its fields, but
lighting structures.
the competitive :adultMBryan-_
during the .-:fiscal,.year 2005-
Hollas said lighting was need -
The. go-ahead comes:`,more
: College.. Station- .� ,Soccer
budgeting process, which will:
gd.for , the club's nearly 400
than. 'a 7-month, after council:
' League submitted 'a letter to
begin this summer.
•children on 24 teams who
members postponed discus-`
the parks board. that was
.;Aggieland - Soccer Club
practice weekday evenings
sion on a $1 million proposal
shared during Thursday's
President Stephen 'Hollas
year-round.
to light 10 fields:: the'. three in
; council workshop. In the let-
called the council's decision
"[The lights] work just
Central Park,, fojur:currently
ter, the soccer clubs,— which
"a step in the right direction."
fine," he said. "For practice
in use at :Veterans :Park' "and
, represent 1,500 players —.
Hollas said his club cur-
they're great."
Athletic Complex`And t"three .
asked the council to expedite,
rently practices on and pays
more at Veterans .to be built
lighting of the three;.Central
to help maintain two soccer
"See FIELDS, Page A9
patio -style homes. Included in
Fields the rezoning is a commercial
area along the frontage road
and a retail district along
Arrington Road.
■ Rezoned 20 acres north of
During the hour-long dis-
Rock Prairie Road West
cussion, Mayor Ron Silvia
known as Williamsgate to sin -
asked the parks board to con-
gle-family residential devel-
sider making it policy that all
oper Robbie Robinson Ltd.,
new' fields be constructed
which plans to build 82 homes
with lighting.
in the area.
In other business, the coun-
cil:■
Sommer Hamilton's e-mail
■ Approved the rezoning of
address is shamilton@theeagle.
70 acres along Earl Rudder
com.
Freeway South between the
Shenandoah and Castlegate
subdivisions to make room for
Castlegate developer Wallace
Mitchell's planned 10-acre sin-
gle-family home development.
Mitchell hopes to construct 54
Pam Springfield - Parks & Recreation Advisory Board Report
Page 1
From: Pam Springfield
To: Connie Hooks; Parks Board 2003-04
Date: 6/11 /2004 4:07:15 PM
Subject: Parks & Recreation Advisory Board Report
Good Afternoon!
Attached, please find the Parks & Recreation Advisory Board Report on 2004 Goals from Chairman John
Nichols. An updated list of the Board's goals is also included.
Please let me know if you have any questions.
Thank you!
Pamela Springfield
Staff Assistant
College Station Parks & Recreation Department
(979) 764-3414
pspringfield@cstx.gov
CC: Curtis Bingham; David Gerling; Glenn Brown; Peter Lamont; Ric Ploeger; Ross
Albrecht; Steve Beachy; Tom Brymer
MEMORANDUM
To: College Station City Council
Date: June 9, 2004
Subject: Parks and Recreation Advisory Board Report on 2004 Goals
The Board had a busy and productive year. Our goals, adopted at the beginning of the year are
attached with documentation under each of the thirteen main goals identified. Selected
highlights include:
• The Capital Improvement Program campaign was successful for the City of
College Station and for the Parks and Recreation Department; initial planning is
underway on several of the included items, with construction beginning on several
projects in FY 2005.
• Our neighborhood parks agenda has advanced with one new park under
construction (Southern Oaks), public hearings completed for Woodway Park,
adoption of a master plan for Eastgate Park, and numerous others considered for
improvements and development.
• Twenty-five new parkland dedication proposals were received and acted upon
during this past year.
• Continued oversight and refinement of the Parks Maintenance Standards was a
focus at several meetings. Improvements in reaching targeted standards were
observed. Focus is shifting to use of progress measurements for identifying
needed improvements, resource requirements, and prioritization in annual
budgeting process. The ratings have improved from 77% in December, 2002 to
90% in March, 2004.
• Expansion of Lincoln Center has been initiated in accordance with master plan
adopted last year. Construction has begun on the new game room, locker rooms,
parking lot, and basketball pavilion.
• Review and development of plans for improvements in the Arboretum; action on
a limited set of concerns with others awaiting the Bee Creek drainage project.
0 Trails at Lick Creek Park completed and dedicated.
Consideration of public input and Council concerns resulted in recommendations
regarding lighting of soccer fields and development of unfunded neighborhood
parks. Council has voted to include discussion of these funding requests in their
FY 2005 budget process.
The Board appreciates the confidence and support of the Council through policy direction and
provision of resources. We also wish to note that the attainment of these goals is largely due to
the productive and efficient staff of CSPARD. We will be pleased to respond to any questions or
concerns you may have.
John Nichols, Chair
College Station Parks and Recreation Advisory Board
pas
Attachment: 2004 Parks & Recreation Advisory Board Goals
copies: College Station Parks & Recreation Advisory Board
City of College Station
Parks & Recreation Advisory Board
Goals & Objectives
FY2004
(Not prioritized)
1. Oversee the development of a new Five -Year Capital Improvement
Program (VS2S2e)
® Assist with the November 4, 2003 Bond Election
® Develop recommendations for new 5 year CIP implementation
❑ Provide oversight for planning and completion of CIP projects
Status: Ongoing at monthly meeting.
2. Provide oversight and emphasis on further development of Veterans
Park & Athletic Complex, Phase II (VS2S2d)
® Develop recommendation regarding schedule for development
Status: December 9, 2003, Board meeting.
❑ Assist with the selection of design professionals
Status: Staff meeting held on May 27tn with City Manager to discuss process. Subcommittee
appointed June 8, 2004.
❑ Review & provide input concerning Phase II conceptual plans
3. Review and update the Park Land Dedication Ordinance (VS3SId)
® Review the existing ordinance and methodology
Status: Draft approved; first review by Board at January13, 2004 meeting.
® Develop recommendations that will allow developers to construct parks
Status: Draft approved by Board on February 10tn
4. Oversee the design process and recommend improvements for
neighborhood parks (VS2S2e)
❑ Park Zone 1 (Park site in the Northgate area)
® Park Zone 2 (Eastgate Park)
Status: Board review April 20, 2004. Funding pending.
❑ Park Zone 2 (Richard Carter Park)
® Park Zone 6 (Southwest Park)
Status: Park Land Dedication project prioritization on November 4, 2003. On December 9,
2003, the Board approved the conceptual design and park land dedication funds were dedicated,
not to exceed the amount of $90,000.
® Park Zone 7 (Woodway Park)
Status: First Public Hearing held for Woodway Park March 3, 2004. Second Public Hearing held
during regular meeting of the Board on April 2, 2004.
❑ Park Zone 9 (Woodland Hills Park)
Status: Request from Woodland Hills Homeowner's Association on December 9, 2003. Funding
request presented to City Council on April 29, 2004 and June 10, 2004. Funding pending.
® Park Zone 10 (Southern Oaks Park)
Approved: October 14, 2003 Page 1
Updated: June 11, 2004
Status: Construction in progress.
® Develop recommendations for park and facility names
Status: Subcommittee has been formed (Ken Livingston, Jodi Warner, Gary Erwin). Meeting
held on May 7, 2004. Parks Board approved several names at May 11th meeting; other names
being researched. In progress.
5. Provide oversight and support for the continued implementation of
the Park Maintenance Standards (VS2SIa)
❑ Review policies and standards for re -appraisal of existing parks, facilities,
and services offered by the Department
❑ Review and identify critical needs and develop recommendations to
address them
Status: Overall standards rating: 90% March 2004.
b. Restore the Arboretum at Bee Creek Park to its former value (VS2S2e)
® Develop recommendations for redevelopment of the trails
Status: Report to Board on January 13, 2004.
❑ Develop recommendations for signage and interpretive sites
❑ Develop recommendations for the pond areas
❑ Develop recommendations for graminetium
❑ Develop an operations and maintenance plan
7. Develop recommendations for botanical gardens in existing or
proposed parks
❑ Determine the scope of the proposal
❑ Develop a proposed list of potential sites
❑ Develop recommendations for implementation
8. Oversee the design and development of the W. A. Tarrow Park
Corridor Master Plan (VS2S2e)
® Review conceptual plans for Lincoln Center expansion
Status: December 9, 2003, Board meeting.
® Review conceptual plans for Tarrow Park additions
Status: December 9, 2003, Board meeting.
❑ Develop recommendations for FY2005 CDBG Budget
Status: FY 05 Funding requested for Lincoln Center Splash Park - $170,000
9. Provide guidance and support for the implementation of a regional
park site in Grimes County (VS2S4a)
® Develop local support for a state-wide $500M bond issue
Status: Report at the November 4, 2003, Board meeting. On December 9, 2003, the Board
approved a resolution that will be presented to the City Council in support of the project.
® Conduct a site tour of the TMPA property
Status: Site tour conducted April 15, 2004 for Parks & Recreation Advisory Board. Tour
conducted June 10, 2004 for BV Lodging Association.
® Develop a recommendation for the budget process
Status: Request for $100,000 included in FY 2005 budget submission.
Approved: October 14, 2003
Updated: June 11, 2004 Page 2
10. Assist with the implementation of an Urban Forest Management Plan
(VS2S1 b)
❑ Review and assist in the development of a policy for street trees and
hazard trees
❑ Develop recommendations for implementation
Status: Request for $20,000 included with FY 2005 budget submission.
11. Continued interaction between the Board and other City Boards
® Attend a joint briefing related to growth issues
Status: Growth Report held on October 6th, 2003. In attendance was PARD supervisory staff,
the Board, the Senior Advisory Committee, and the Cemetery Committee.
® Conduct joint meeting with the City Council
Status: Completed June 10, 2004.
® Conduct joint meeting with the Planning & Zoning Comm.
Status: Joint meeting was held on October 30, 2003.
® Conduct a joint meeting with the Senior Advisory Committee
Status: Board met with Vice Chairperson Robert Meyer on October 14, 2003, and approved the
Senior Advisory Committee goals for Fiscal Year 2004.
® Conduct a joint meeting with the Bryan Parks & Rec. Board
Status: Joint tour with Bryan Board on April 15t" to the proposed TMPA Regional Park site.
12. Support increased efforts to implement the Greenways Master Plan
(VS3S2d)
® Review the status of the current greenways acquisition
Status: Greenways Report on October 30th Joint Meeting with the Planning and Zoning
Commission
❑ Support increased efforts for acquisition of greenways
13. Provide support & assistance for Departmental goals
❑ Develop recommendations for a donations program
Status: Senior Advisory Committee Goal for FY04.
❑ Continue joint programming with outside agencies (VS2S4a)
Status: Senior Computer program initiated with BVCOG; International programs in planning
with the Bush Library.
❑ Identify potential sources of additional revenue
❑ Develop policies for on-line registration procedures
Status: Meeting to be held June 9, 2004.
❑ Continue communication with outside user groups (VS2S4a)
Status: Ongoing. Spring Soccer Field Use meeting held January 27, 2004; Summer Soccer
Field Use meeting held on June 1, 2004.
❑ Support agency accreditation process
Status: In progress.
�400�
Approved: October 14, 2003 C4 1001 Page 3
Updated: June 11, 2004
Pam Springfield - Memo to council on parks board activities
i
Page 1
From: "John Nichols" <jpn@ag.tamu.edu>
To: <Sbeachy@cstx.gov>
Date: 6/9/2004 11:34:45 PM
Subject: Memo to council on parks board activities
Steve, See attached. Please rewrite and edit as you see fit. If you
can, put in the number of requests for park land dedication that we
considered, please do so.... just thought that they might appreciate
this as it correlates with city growth.
No pride of authorship here, so add important items that I may have
missed. I did not have time to go back through our minutes for the
year, but that could provide some other items I have forgotton.
Sign my name and send it in. I will be in town on Thursday morning,
but leave right after lunch.
regards, John
CC: <pspringfield@cstx.gov>
Pam Springfield - Citizen Committee Appointments
Page 11
From: Connie Hooks
To: Deborah Grace; Eric Barton; Kate Elrod; Lance Simms; Pam Springfield; Susan
Chmelar; Susan Hazlett
Date: 6/7/2004 11:16:34 AM
Subject: Citizen Committee Appointments
Council will consider appointments to your boards and committees on June 24. Please submit absence
requests from July 03 - June 04. Also please remind them that they need to submit an application by
June 18 if they wish to be reconsidered for appointment.
Connie Hooks, TRMC, CIVIC
College Station City Secretary
P.O. Box 9960
College Station, Texas 77842
979-764-3541 phone
979-764-6377fax
shooks@csbc.gov
Pam Springfield - Parks Board Appointments by Council
Page 1
From: Pam Springfield
To: Parks Board 2003-04
Subject: Parks Board Appointments by Council
Good Morning!
Council will consider appointments to our board on
June 24th. You will need to submit an application to the City Secretary by June 18th if you wish to be
reconsidered for appointment. You can access an application on-line at:
htto://www.cstx.aov/docs/aDDlication for citizen committees 2003-2004.odf
Please submit your application to:
Connie Hooks, TRMC, CIVIC
College Station City Secretary
P.O. Box 9960
College Station, Texas 77842
979-764-3541 phone
979-764-6377fax
chooks(cDcstx.gov
My records indicate that terms will be expiring for:
John Nichols
Glenn Schroeder
Jodi Warner
Glen Davis
If you have any questions, please give me or the City Secretary's office a call.
CC: Connie Hooks; Ric Ploeger; Steve Beachy
��Application for City Boards/Commissions/
COLLLGE Committees for Year 2003-2004
City of College Station
PLEASE TYPE OR PRINT CLEARLY
NAME
Personal Information Oc'cu�ational In f��rniation
Home Address Business
Business Name:
Telephone: Occupation:
(if retired, please indicate former occupation)
Fax: Address:
E-mail: Telephone:
College Station Resident for years Fax:
(Must be a resident of the City to serve)
Subdivision E-mail:
Voter Registration # Education (optional)
POSITION SOUGHT: (Please indicate choice with 1,2 or 3 - where 1 is most preferable and 3 being
least preferable.) G-fQt2SEIVQ_MspR_l�(A_N
❑ CS Business Development Corporation (46 Board) ❑ Facade Improvement Committee
❑ Joint Relief Funding Review Committee ❑ Library Committee
❑ Parks and Recreation Board
❑ 911 Brazos County Emergency Comm. Dist ❑ Planning and Zoning Commission
❑ gmetery Committee
❑ Design Review Board Brazos County Appraisal District
❑ Zoning Board of Adjustments Construction Board of Adjustments &
❑ Research Valley Partnership Board Appeals
Parks Board Committees
❑Conference Center Advisory Committee
❑Lincoln Center Advisory Committee
❑Senior Advisory Committee
If you currently serve on any other boards/commissions/committees, please list them here:
Please list any experience or interests that qualifies you to serve in the positions indicated:
Signature of Applicant Date
Mail completed application to: City Secretary's Office, City of College Station, P.O. Box 9960, College Station, TX 77842.
In compliance with Chapter 552, Government Code (Public Information Act), information related to the applicant's home address, home telephone number, and e-mail
address shall be made available to the public, unless the applicant signs below stating that the information is not to be released.
Signature Attendance at orientation is mandatory before serving on a committee.
Pam ;pringf!eld - Re: Parks Board Appointments by Council
Page 1
From: "John Nichols" <jpn@ag.tamu.edu>
To: <Pspringfield@cstx.gov>
Date: 6/7/2004 1:30:47 PM
Subject: Re: Parks Board Appointments by Council
Thanks, Pam. I have already applied for appointments and included
Parks as one of the options. Having served three terms on the Parks
Board, I assumed they may not want to extend an individual beyond that.
I am not sure if the three -term limit is a rigid one or simply
represents a logical limit that should normally be observed. And, there
are other roles that interested citizens can play.
You might also check with Steve regarding a possible resignation of
another Board member. If that person intends to do that, he should do
it in time so the Council could appoint someone to the remaining time on
that term. Steve is aware of the possiblity and better infomed than I
am.
John
>>> "Pam Springfield" <Pspringfield@cstx.gov> 06/07/2004 12:04:21 PM
Good Morning!
Council will consider appointments to our board on
June 24th. You will need to submit an application to the City
Secretary by June 18th if you wish to be reconsidered for appointment.
You can access an application on-line at:
http://www.cstx.gov/docs/application_for_citizen_committees_2003-2004.pdf
Please submit your application to:
Connie Hooks, TRMC, CIVIC
College Station City Secretary
P.O. Box 9960
College Station, Texas 77842
979-764-3541 phone
979-764-6377 fax
chooks@cstx.gov
My records indicate that terms will be expiring for:
John Nichols
Glenn Schroeder
Jodi Warner
Glen Davis
If you have any questions, please give me or the City Secretary's
office a call.
Thank you!
Pamela Springfield
Staff Assistant