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04/09/2002 - Regular Agenda - Parks Board
1. Call to order. 2. Pardon — possible action concerning requests for absences of members from meeting. 3. Hear visitors. 4. Discussion, consideration, and possible approval of a proclamation in honor of Dr. John Crompton. 5. Discussion and possible approval of minutes from the joint meeting of February 19, 2002, and the regular meeting of March 5, 2002. 6. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives and City Council Strategic Issues. 7. Review, discussion, and possible action concerning the current Capital Improvement Project Report. 8. Review, discussion, and possible action concerning the future Capital Improvement iroject Program. 9. Subcommittee recommendation and possible action concerning nrui.A, thevreek Softball Fields in honor of Mrs. Jane Pulley. 10. Discussion, consideration, and possible action regl a Genways report concerning "Head Lake" and the Bee Creek area. 11. Discussion, consideraf on; ' 4 po s ble action concerning the Parks and Recreation Department Strategic Plan..'�fi� 12. Discussion, consideration„afid possible action concerning a park land dedication request for the University Preserve Subdivision. 13. Discussion, consideration, and possible action concerning a park land dedication request for the Spring Creek Subdivision. 14. Report, discussion, and possible action concerning potential developer incentives. 15. Discussion, consideration, and possible action concerning scheduling a special Board meeting date to discuss the draft Urban Forest Management Plan that is scheduled for City Council consideration in June 2002 (City Council Vision Statement #3, Strategy 4.a). 16. Review, discussion, and possible action concerning the Parks and Recreation Department 2"d Quarter Maintenance Standard Report (City Council Vision Statement #4, Strategy 2.a). 17. Discussion of next meeting dates and agendas. 18. Adjourn. The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. **MINUTES** College Station Parks and Recreation Advisory Board Regular Meeting Tuesday, April 9, 2002, at 6:00 p.m. Parks and Recreation Department Conference Room 1000 Krenek Tap Road College Station, Texas Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Peter Vanecek, Senior Park Planner; Curtis Bingham, Parks Operations Superintendent; Jane Kee, City Planner; Judy Downs, Greenways Coordinator; Spencer Thompson Jr., Graduate Civil Engineer; Mary Tucker, Action Center Coordinator; Kris Lehde, Board Secretary. Board Present: Glenn Schroeder; Don Allison; Larry Farnsworth; Bill Davis; Jon Turton; Glen Davis (arrived at 7:25 p.m., during Item #13); Laura Wood, Alternate. Board Absent: John Nichols, Chairman. Guests: Dr. Jon Rodiek Lance Permenter Andrew Schultz Frank Thurmond Larry Wells 1. Call to order: Glenn Schroeder called the meeting to order at 6:05 p.m. Steve Beachy requested that Item #10 (Discussion, consideration, and possible action regarding a Greenways report concerning "Head Lake" and the Bee Creek area) be moved to the top of the agenda. The Board was in consensus on moving this item up. 2. Pardon — possible action concerning requests for absences of members from meeting: Larry Farnsworth made a motion to accept the absence of John Nichols as excused. Don Allison seconded the motion. All were in favor, and the motion passed unanimously. 3. Hear visitors: There were no visitors present at the meeting. 4. Discussion, consideration, and possible approval of a proclamation in honor of Dr. John Crompton: Steve said that the Recreation, Park, and Tourism Sciences Department at Texas A&M University would be having a symposium on April 19, 20, and 21, 2002, and would be honoring Dr. John Crompton. Steve felt that presenting Dr. Crompton with a proclamation would be a good way to honor him at the event. Jon made a motion to endorse the proclamation for Dr. Crompton on behalf of the Board. Bill Davis seconded the motion. All were in favor, and the motion passed unanimously. 5. Discussion and possible approval of minutes from the joint meeting of February 19, 2002, and the regular meeting of March 5, 2002: Jon Turton made a motion to approve the minutes from February 19, 2002, and from March 5, 2002. Larry seconded the motion. All were in favor, and the motion passed unanimously. 6. Review, discussion, and possible action concerning Board and Departmental Goals and Objectives and City Council Strategic Issues: Steve said that the Department is making good progress with all of its goals. The only exception is the City Council's strategy to provide developer incentives for neighborhood parks. He added that items would be added to the Departmental goals as City management assigns them. 7. Review, discussion, and possible action concerning the current Capital Improvement Project Report: Steve stated that the development of the first phase of Veterans Park and Athletic Complex is going well and is ahead of schedule. He also reported on the progress of the Veterans Memorial Project. He stated that to date, approximately $495,000 has been raised for the project. (The goal of the project is to raise $500,000). He added that the statue had been cast, and bids would be solicited for the construction of the plaza around the monument. The dedication of the park and memorial will be held on November 11, 2002. The dedication will be a major event, with former President George Bush invited to attend. This item was a report only, and no motion was made. 8. Review, discussion, and possible action concerning the future Capital Improvement Project Program: Steve stated that a list of the Capital Improvement Projects is scheduled to be presented to the City Council on April 251h. He added that the recommendation from City staff is to postpone the bond election until the spring of 2003 to allow time for the Citizens Committees to review the potential projects. He added that this would also give the Department and the Board some additional time to review the potential projects and to work on existing projects. Glenn Schroeder asked what additional steps would need to be taken. Steve responded that additional work would need to be done, but he felt that the Board is at a good starting point in the process. Glenn stated that Veterans Park and Athletic Complex has been viewed as much of an economic development item as it has been a parks item, and said that the project should be split out from the rest of the park project requests. Jon added that he was not satisfied that the park is packaged well enough to survive the bond election process. Steve reminded the Board that the Council meeting would be on April 25`h, and said that representation from the Board during that meeting would be helpful. This item was a report only, and no motion was made. 9. Subcommittee recommendation and possible action concerning naming the Bee Creek Softball Fields in honor of Mrs. Jane Pulley: A subcommittee consisting of Advisory Board members Larry Farnsworth and Glenn Schroeder met with Mr. Jim Raatz and Steve Beachy on Tuesday, April 2, 2002. The recommendation from staff and the subcommittee was approval of the request (from Mr. Raatz, and the petition signed by 41 residents) to name the Bee Creek Softball Fields in honor of Mrs. Jane Pulley. Jon made a motion to accept the recommendation of the staff and subcommittee to name the Bee Creek Softball fields in honor of Mrs. Jane Pulley. Bill seconded the motion. All were in favor, and the motion passed unanimously. 10. Discussion, consideration, and possible action regarding a Greenways report concerning "Head Lake" and the Bee Creek area: The City's Greenways Coordinator, Judy Downs, said that the A&M Church of Christ had donated the Head Lake property (which is in a greenway) to the City of College Station, and that a grant application had been submitted to do a T21 recreational trail in this location. The application was denied, but the City Council agreed to enter into a contract with the Landscape Architect Department at Texas A&M University to do conceptual designs for four separate greenways projects, that are connections between parks, into a trail system. Judy introduced Dr. Jon Rodiek from the Texas A&M University's Landscape Architect Department and students Andrew Schultz and Lance Permenter. Dr. Rodiek showed a PowerPoint presentation of the proposed Head Lake Master Plan. He said that there are four main goals for the project that have been taken directly from the Greenways Master Plan: 1. Land Use Goal: To encourage a kind of land use on public and adjacent private property that provides an open space and natural landscape that is more in harmony with the surrounding natural environment. 2. Community Appearance Goal: The goal is to promote, in College Station, land uses that create aesthetically pleasing and safe environments for its citizens. Dr. Rodiek said that the goal of the plan is to make sure that the site is placed adequately so that it is an addition to the community and not a detraction to the overall visual environment. He added that the design has the opportunity to become a public refuge. 3. Transportation Goal: To promote the development of an alternative means of traveling within College Station, along bicycle and walking corridors and away from vehicular traffic. These pathways should, wherever possible, strive to connect neighborhoods, schools, parks, retail/office areas, and the University Parks and Recreation Advisory Board Regular Meeting Tuesday, April 9, 2002 Page 2 of 5 in a safe and pleasing manner. Dr. Rodiek added that the design proposes placing a bike path that will connect the sites. 4. Parks and Recreation Goal: College Station should enhance its system of parks, recreation facilities, and open space, and encourage additional connections by a system of linear parkways, which utilize creek beds, drainage ways, and other natural features. Dr. Rodiek added that the site has excellent potential for intergenerational park features, nature -based education, and bike trails. Dr. Rodiek said that the design package was put together by considering the following land parcels: - Parcel I (approximately 7.05 acres): This is the land that was donated by the A&M Church of Christ. The key features include Head Lake, an existing access road, a creek/drainage channel, and vegetation. - Parcel 2 (approximately 27 acres): This land is currently owned by Mr. Swoboda. The key features include a creek/drainage channel, dense vegetation, an open grassland floodway, and connection to Emerald Forest Park. - Parcel 3 (approximately 8.58 acres): This land is currently owned by Mr. Swoboda. The key features include visibility from Highway 6, frontage to Emerald Plaza, open grassland, and dense vegetation/forest. - Parcel 4 (approximately 4.8 acres): This land is currently owned by Mr. Swoboda. Mr. Swoboda has a contract pending to lease this Iand out to a dentist, who verbally stated that she would be willing to dedicate the back of the property to complete the greenways connection. Dr. Rodiek said that the concept vision of the design includes the following: - Habitat Preservation; - Restoration; - Bikeway Linkage; and - Recreation. Students Andrew Schultz and Lance Permenter presented the concepts of the plan (see attached PowerPoint presentation). Steve stated that a sounding test had been performed on Head Lake a number of years ago, and that there had been concerns of a relatively steep drop-off. Lance responded that he had looked at the old sounding charts. He too, had expected to find that steep drop-off, but now there is a very gradual slope. One explanation for that could be that the drop-off filled with silt over time. Steve asked what would happen with the rubble and debris that had been placed at the west end of the lake when the lake was built. Lance suggested removal of the rubble and debris, although it would be expensive. Judy added that there is the possibility of applying for grant applications that -could help with the restoration of Head Lake. Don asked about the water doubling in depth around the blinds and the piers. Lance stated that these features should be constructed to withstand water, but that he would expect that area to be flooded. Judy said that the design concept had also been presented to the Planning and Zoning Commission, and that there wasn't any action required until they find out whether a grant is pending. She added that Dr. Rodiek and his students were also working on three other designs, and asked the Board if they would like to see them as they are completed. The Board was in consensus on viewing the designs. This was an informational item only, and no motion was made. 11. Discussion, consideration, and possible action concerning the Parks and Recreation Department Strategic Plan: Steve said that the Department's Strategic Plan is in draft format. The City's management staff has recormnended some reformatting of the plan, as well as the addition of an executive summary. Steve added that the Department intends to present the revised plan to the Board and to the City Council in the summer, and asked the Board to submit feedback pertaining to the plan to himself or Kris Lehde. Parks and Recreation Advisory Board Regular Meeting Tuesday, April 9, 2002 Page 3 0l`5 12. Discussion, consideration, and possible action concerning a park land dedication request for the University Preserve Subdivision: Peter Vanecek said that the proposed subdivision is in Park Zone 2, located east of Munson Drive, north of Dominik Drive. The land requirement for development is .237 acres, which is too small for a park. Surrounding parks are Parkway (%4 of a mile away), Merry Oaks (% of a mile away), and Oaks (1/4 of a mile away). Staff is recommending the acceptance of the fee in lieu of the land requirement. Larry made a motion to accept the fee in lieu of land for the University Preserve Subdivision. Don seconded the motion. All were in favor, and the motion passed unanimously. 13. Discussion, consideration, and possible action concerning a park land dedication request for the Spring Creek Subdivision: Eric said that this proposed subdivision is in Park Zone 9, and is located on the north side of Greens Prairie Road, east of State Highway 6, adjacent to Woodland Hills. Eric introduced the developer of the subdivision, Frank Thurmond (also the developer for Woodland Hills), and Larry Wells with the Municipal Development Group. The park land dedication for Woodland Hills was first reviewed and approved by the Board in 1996. Several reconfigurations of the park have also been approved by the Board since that time. Eric said that the Spring Creek Subdivision is a completely separate subdivision, but because there was a considerable amount of property donated over -and -above the required dedication for Woodland Hills, Mr. Thurmond would like consideration from the Board for that dedication to count toward the dedication requirement for the Spring Creek Subdivision, which is .89 acres. However, Mr. Thurmond would still be required to pay the development fee. Eric said that during the review of the request, there was concern about access from the proposed subdivision to Woodland Hills Park. He added that staff is proposing that Mr. Thurmond install an access easement that would be a minimum of 20' between the two subdivisions, and would allow for bicycle and pedestrian traffic to Woodland Hills Park, as well as serve as an emergency exit for residents in Woodland Hills. Staff has also requested that the easement be clearly designated as an entryway for park and emergency vehicle access only. After some discussion, Don made a motion to accept the park land dedication requirement as being met for the Spring Creek Subdivision with the understanding that Mr. Thurmond will install an easement that will allow access to Woodland Hills Park. Jon seconded the motion. All were in favor, and the motion passed unanimously. 14. Report, discussion, and possible action concerning potential developer incentives: Steve said that this item was taken to the City Council on January 24, 2002. During that meeting, Council directed staff to come up with alternative options that are not monetary. A meeting was held with City staff and members of the local development community on February 281h. Several ideas were discussed during that meeting (please see attached notes from -meeting), but nothing has been decided. This item was a report only, and no motion was made. 15. Discussion, consideration, and possible action concerning scheduling a special Board meeting date to discuss the draft Urban Forest Management Plan that is scheduled for City Council consideration in June 2002 (City Council Vision Statement #3, Strategy 4.a): Steve said that this item was placed on the agenda to schedule a special workshop meeting to review and discuss the draft Urban Forest Management Plan. After some discussion, the meeting was scheduled for May 7, 2002, from 3:00 p.m, to 5:00 p.m. (Note: This meeting has since been canceled. The draft plan will be delivered to the Board on May 101h, and is scheduled for discussion and possible approval during the regular Board meeting on May 14, 2002.) 16. Review, discussion, and possible action concerning the Parks and Recreation Department Second Quarter Maintenance Standard Report (City Council Vision Statement #4, Strategy Za).: Curtis Bingham gave a report to the Board. He said that the overall percent of standards met during the first quarter was 77%. He added that during the second quarter, there was a significant increase to 83%, and said that there were three significant categories that increased during that quarter. These categories are: Parks and Recreation Advisory Board Regular Meeting Tuesday, April 9, 2002 Page 4 of 5 The athletic fields. Curtis explained that the fields were not being used for league play during the first quarter, so the fields were in good shape at the time of the evaluation. The playgrounds. To increase the standards, the Department revamped some of the wooden decks and benches at the playground units. Also, the playground unit was replaced in the West District at Gabbard Park. The volleyball courts. To increase the standards, the Department did some sand work and replaced some netting. The volleyball court at Raintree Park was completely redone. Curtis added that the Department only has a few volleyball courts, so the increase/decrease in standards would make a big difference. Curtis said that there are certain factors, such as weather, that could skew the report. He added that there are some areas of the methodology that have been addressed that need to be modified to make the standards more measurable without skewing them. After some discussion, Glen D. made a motion to approve the second quarter maintenance standard report. Jon seconded the motion. All were in favor, and the motion passed unanimously. 17. Discussion of next meeting dates and agendas.: The following were requested as possible agenda items: - Possible approval of the Parks and Recreation Department's 2002 User Fees; and - Discussion and possible action concerning the Parks and Recreation Advisory Board's Fiscal Year 2003 budget priorities. Don suggested that the Board tour some of the parks and related facilities. Steve said that he would come up with a program and a date for the tour. 18. Adjourn: The meeting adjourned at 8:15 p.m. Parks and Recreation Advisory Board Regular Meeting Tuesday, April 9, 2002 Page 5 of"5 Page 1 of 1 Kris Lehde - Pardon for April Parks Board Meeting From: "John Nichols" <ipn@ag.tamu.edu> To:<klehde@ci.coliege-station.ix.us> Date: 3/30/2002 7:18 PM Subject: Pardon for April Parks Board Meeting Dear Kris, I will be out of town on business on April 9, 2002. I will not be able to attend the regular meeting of the CS Parks and Recreation Advisory Board Meeting scheduled for that evening. Please submit this to the Board as a request for pardon for my absence from that meeting. I have been in contact with Steve Beachy and the staff to keep informed of issues of interest to the Board. Thank you and the Board for considering this request. John John P. Nichols Professor and Associate Head Department of Agricultural Economics Texas A&M University College Station, Texas 77843-2124 Tel: 979-845-8491 Fax:979-862-3019 Email: <jpn@tamu.edu> file://C:\Documents and Settings\klehde.000\Local Settings\Temp\GW}00003.HTM 4/1/2002 Brazos County City of Bryan 1. On the 19th day of February 2002, the Parks and Recreation Advisory Board of the City of Bryan, Texas, convened in a special meeting at 7:30 p.m. with College Station Parks and Recreation Advisory Board. # MTGS. # MTGS. # MTGS. PRESENT HELD SINCE ATTENDED ATTND. IN 2. MEMBERS TODAY APPTMENT. APPTMENT. LAST 6 Mo. Robert Ibarra Yes 02 02 N/A Keith Arnold Yes 23 21 6(100%) Stephanie West Yes 35 31 5(83%) John Gillar No 23 17 4(66%) Dennis Hastings No 02 01 N/A Ray Grossman Yes 23 21 6(100%) Bill Alberson Yes 13 13 6(100%) Susan Galindo No 13 09 4(66%) Willie Pruitt Yes 07 07 6(100%) _.. i Bi !II" . . Ini iin i Staff Members Present: David Schmitz, Eloise Huerta, Bob Holmes, Ashley Bennett and Linda Giffen. College Station Staff Members Present: Steve Beachy, Peter Vanecek and Eric Ploeger. Stephanie West, Chair, called the meeting to order. John Nichols, Chair called the meeting to order. College Station Advisory Board pardons 2 members from the February 19th meeting (Jon Turton and Don Allison). 3. VISITORS: College Station Advisory Board Members: John Nichols, Chair; Glen Davis; Bill Davis; Larry Farnsworth; Glenn Schroeder; Laura Wood (Alternate). 4. MINUTES: Ray Grossman made the motion to approve the minutes of the January 15th meeting and Willie Pruitt seconded the motion. The Board unanimously concurred. 5. HEAR GUESTS: 1 Stephanie West, Chair welcomed College Station Parks and Recreation Advisory Board and gave thanks to both cities for working together. 6. BUSINESS: NEW 1. Discussion — Madelev Park: Steve Beachy, Director, College Station Parks and Recreation mentioned property had been given to the City of College Station by Bill Madeley to build a park in memory of the late Mrs. Madeley. Eric Ploeger, Assistant Director, College Station Parks and Recreation gave background information and estimated cost of the future park, which is located between Beverly Estates and the Chimney Hill subdivision. He also stated that several meetings had been held between College Station and Bryan dealing with co - development of the park project. The only entrance to the park is through Sunny Lane in Bryan. Both cities have met with the Beverly Estate Homeowners Association and discussed their concerns of the joint project. The Bryan Parks and Recreation Department has agreed to add a small parking lot on Sunny Lane, which will be paid through the Parkland Dedication Fund. College Station Parks and Recreation will add two bridges and several benches to the park. Estimated completion date will be August 2002. Eric encouraged both Advisory Boards to visit the Madeley Park property. College Station Advisory Board asked for a recommendation of approval. Glenn Davis motioned to approve the park project with both cities, Larry Farnsworth seconded the motion. Bill Davis abstained from the motion. A cleanup day has been scheduled for Madeley Park on March 23, 2002. 2. Discussion — Brvan/ColleRe Station Parks and Recreation Joint Prouammina: David Schmitz, Director, Bryan Parks and Recreation advised that he has been working with Steve Beachy, Director, College Station on joint programming with both departments. Two major meetings have been held with staff members to discuss future joint programming possibilities. An action plan was put together at the second meeting consisting of touring each others facilities, exchange of support staff, and customer service between both cities. Both Directors would like to see the cities work together on Senior Programming, Athletic Programs, and Special Events to provide better services to the customers. Glenn Davis encouraged both Advisory Boards to meet on a quarterly basis to discuss the strength and weaknesses of each advisory board. 2 7. Committee and Staff Reports — Ashley Bennett, Recreation Programmer has partnered with Bryan Independent School District and Blinn College on Continuing Education classes for Bryan. Classes that will be offered are Conversational Spanish, Health and Safety Class, and a Basic Computer Skills class. The Bryan Parks and Recreation Spring/Summer Activity Guide is scheduled to come out in The Eagle in early March. None 9. Request for Agenda Items I . Report on Joint Programming with College Station. 2. Update on Master Plan, Trails and Open Space. 3. Advisory Board Strengths and Weakness. 4. Community Development Block Grant Presentation. 10. Adjournment Keith Arnold made the motion to adjourn. Willie Pruitt seconded the motion. The Board unanimously concurred. 3 A. College Station Urban Forest Overview D. Summary of Findings (Extensive Sections of Plan) 2. Interviews 3. Inventory • Soils • Vegetation • Aerial Photograph • Inventory Areas Imm" M001, H. SPECF�C AREAS TO BE COVERED �N MANAGEMENT PLAN A. Hazard Tree Manaqement ® Every city has an extensive number of hazardous trees located throughout parks and street right of ways. These represent tremendous risk to life and property in addition to potential for city liability. While the scope of the Document is not intended to address the specific location and number of trees, it will address the rationale for timely removals and the benefits to society made possible by allocating a specific budget to do so. Risk and Reasonable Care issues will be addressed. B. Street Tree Manaqement - This component requires the combined input of the Public Works Department as their infrastructure projects will greatly impact the health and long- term success of existing and future tree plantings. It is important that all departments that will impact city trees be aware of how and why other departments follow the procedures they use. Communication should be highlighted. C. Existinq Park andlor Municipal Facilitv Tree Manaqement — This section of the document will address trees growing on park or municipal property. Issues of public safety, tree health, maintenance issues, and aesthetics will be discussed. F. Pruninq Schedulinq - This issue depends on a determinatio,'ZI of what urban canopy is located in the City. Establishment of budget numbers and developing a pruning schedule of five years, seven years, etc., will be recommended both from a need basis and from a practical point of view understanding thi budgetary constraints in place. Crew needs to accommodate this schedule or outside contracting will be recommended. I G. Insect, Disease, Fertilization, and Waterinq Considerations - Guidelines for these maintenance and selection categories will be included in the Document Issues such as species diversity are essential to the plan. A criteria manual responding to the current or future tree ordinances will be recommended with an outline provided. H. New Park andlor Municipal Facilitv Tree Establishment - This component depends greatly on the maintenance budget allocated for the aftercare of newly established trees. There must be a commitment to post planting care and understandin -R of how plantings will impact the current budget for tree operations. New plantings will increase the demand put on the existing personnel over the next 10 — 15 years. Prior planning for these increases should be addressed. K. Tree Preservation Planninq and New Tree Establishment — Modem design elements of municipal improvement and community development projects impact established trees and future plantings in a major way. New and repaired Infrastructure projects offer an excellent opportunity to bring various professional disciplines together to make minimal impact to the urban forest. Prior assessment, design review, tree preservation plan development, installation of tree preservation methods, and site monitoring provide the greatest protection of valuable green infrastructure. This process will be outlined with examples provided L. • Damaqe Assessment and Resoonse - Emergency Services should be brought into the discussion as well as transportation departments. Maintenance of corridors to hospitals, fire and police, and municipal facilities is critical. Trees can and do impact access during extensive rain, ice, and emergency events. Planning for utility clearance and response as well as preventative maintenance is essential to community safety. Follow-up assessment of damage and reforestation should be included as well as procedures for tree related record keeping. rban (nrI I CITY OF COLLEGE STATION URBAN FOREST MANAGEMENT PLAN What is the the Urban Forest? The Urban Forest Includes: • Tree Lined Streets • Parking Lots and School Yards . Downtown Parks and Riverbanks Cemeteries and Freeway Exchanges It includes everything from the smallest redbud in suburbia to the huge oaks of Texas A & M Campus: The Urban Forest is the Sum of: . Street Trees . Residential Trees • Park Trees ® Greenbelt Vegetation • Transportation and Utility Corridors What is the purpose of the plan? . To plan for and manage the health of urban trees . To assist departments in developing budgets to safely and effectively manage the resource • To deal with external trends and internal conditions - - Rromote_and_build_consens_us • Implement support systems that improve management of the urban forest asset • Improve efficiency and effectiveness of maintenance programs -optimize resources How will the plan be developed? ■ Conduct interviews with departmental staff and decision makers . Use stakeholder input and apply science and profession based approach to the analysis • Identify the content of College Station's Urban Forest Quantify (approximate) the Urban Forest by sample methods Lay out the need for short and long-term planning and management of green infrastructure o r., VVI ICIL UVk-UI IICI ILJ. C11G ICVIC..VV.UU. III the process? of . Zoning Ordinance . Masterplan for A Network of Greenways Streetscape Study Proposed Maintenance Standards for Park ..Facilities Facilities . ........... . Parks Future Maintenance Need Recommendations Utility Clearing Contract and Drawings Some of the partners. Architects & Landscapers Homeowners Community Planners Fire & Emergency Organizations Elected Officials Banks, Mortgage Firms Developers & Builders Insurance Professionals Utilities & Public Servic City Planning Team Planning Department 3 Water Department • . Public Works Department . Parks & Recreation Department Advisory Committees or Boards . . Emergency Services . Fire & Police Departments Fb . Transit Departments �� I What is planning? Looking at what you have . Defining what you need Developing a strategy to meet present and future needs . Acting on that strategy Planning is a PROCESS Not the recipe... <. or it is the meal ... nd while the chef is the leader, e are many s. Urban Forest Management Plan — Document Risk . A measure of the probability and severity of adverse affects. ,. which result from an exposure to a hazard. Risk — Current Riskproblem problem current - - _ _ --- protectioPlanned risk Planned protection I Assumed Risk The acknowledged assumption by a community of a given degree of risk. {- Risk & Risk Management . Level of Service (Protection) • Degree of Assumed Risk . Policy and Strategy Hazard Tree Assessment I N �r 'r-11 v..'. Priority One Prune Train Prune _ Priority Two Prune-. Small Tree Routine Prune Successful! Tree t eservation . Requires ateam effort`` ® Commitment of all disciplines Thorough and continuous communicatior Approach to Tree Preservation ® Site Analysis - Data Collection Design Re�uiew ® Develop Tree�'Preservation Plan Document * Implementatiorf it Preservation Plante 0 I—UI IDU UL:LIUI'I MUI Tools For Analysis Tree Survey . Tree Location • Existing Conditions . Tree Canopy . Topography . Utilities . Paving . Structures • Proposed Improvements Data Collection ■ Species • Diameter . Height . Condition • Location . Critical Root Zone DESIGN REVIEW . Review of Engineering Documents TREE PRESERVATIPON PLAN DEVELOPMENT TPP L] Tree Treatment Schedule NOTES _ 5 Live !.aK, N , �tive Cak '5 6;C,D +Hackoerry iu E,C RFd Oak ,5 B."-Hazard Prune Ch I n e s e Tallo: , 1- E,F Cedar ri 2: N Hazard Remove Tree Treatment Details j Tree Treatment Specifications .i PRE -CONSTRUCTION TREE PRESERVATION PLAN IMPLEMENTATION •■ Pre -construction Meeting for Tree Preservation Pian . Implementation of Tree Preservation Treatment Specifications • Site Monitoring during construction (79 17 Md. 90 2002-2003 Strategic Planning and Budget Process Advisory Board Input Introduction The City of College Station uses a strategic planning process to help deteiriline where the City will be in the future. One key step in this process is receiving input from various groups. The Strategic Planning process includes the integration of strategic planning with the Budget Process. Board Input The following is the specific input being sought from the Advisory Boards: 1. What are the importane issues facing the board? 2. mat are the top policy priorities of the board? 3. What addidonalprograms, if any, are needed to address these priorities in the 2003 Budget? All important issues, top policy related input, and budget priorities identified by the board will be given to the City Council for consideration in the strategic planning and budget process. City of College Station Parks and Recreation Advisory Board Fiscal Year 22 Goals and Objectives (not prioritized) Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department. Q Review quarterly reports on park maintenance standards and develop recommendations regarding levels of service (VS4S2a) (January 8, 2002). ❑ Review proposed park conceptual plans and make recommendations for intergenerational features (VS4S3a). ❑ Review and develop recommendations for Urban Forestry Plan (VS3S4a) (May 2002). ❑ Review preliminary cost estimates for CIP prepared by Staff. More interaction between Parks and Recreation Advisory Board and Planning and Zoning Commission, and shared vision with the City Council (VS4S8a). • Assist with the review and preparation of the Unified Development Ordinance (November .13, 2001). ® Review and recommend possible changes to the Parr Land Dedication Ordinance (October 9, 2001). ® Conduct a joint meeting with the Planning and Zoning Commission to discuss goals (September 20, 2001). 21 Conduct a joint meeting with the City Council to confirm goals (December 6, 2001). Implementation. of the approved Capital Improvement Program. ® Castlegate Park site review (November 13, 2001). ® Lick Creek Park site review (December 11, 2001) * Madeley Parr site review. (February 19, 2002) ❑ Woodway Park site review. ❑ Shenandoah Park site review (On Hold). Planning and coordination for the next bond issue. 0 Identify and assess the needs for future parr facilities. (February S, 2002) 0 Review preliminary cost estimates prepared by Staff. (February 5, 2002) Q Determine priorities for development. (February 12, 2002) ❑ Develop a recommendation for consideration in the 2002 bond program. Review and update the Recreation, Park, and Open Space Master Plan. Q Review of Section 1I (Goals and Objectives) of the plan (February 12, 2002) Q Review of Parks and Recreation Department 5-Year Strategic Plan. (February 12, 2002) ❑ Review of Sections I, IV, V, and VI of the plan. ❑ Review of Section VII (Prioritization of Needs and Plan Implementation) ❑ Review and comments regarding Section III (Plan Development Process). ❑ Review of Revised Master Plan Parks & Recreation Advisory Board FY2002 Goals and Priorities Parks & Rec. Advisory Board Approval: October 9, 2001 Updated: April 5, 2002 Page I of 2 Veterans Park and Athletic Complex, Phase 11 Development. 0 Review needs for future facilities and programs (December .11, 2001) El Determine priorities for development. (February 5, 2002) ® Develop recommendations for implementation. (February 12, 2002) ❑ Review preliminary cost estimates prepared by Staff. (March 5, 2002) Skate Park facility planning (VS4SSb). ❑ Develop recommendation for scope of project. (November 13, 2001) El Develop recommendation for facility use. (November 13, 2001) 2 Develop recommendation for implementation. (November 13, 200.1) Review funding sources for the installation of two backstops and two batting cages at Bee Creek Park. 0 Review preliminary cost estimates prepared by Staff (November 13, 2001). ❑ Determine needs for program requirements. ❑ Develop recommendations for scope of project. ❑ Develop recommendations for implementation. Review funding sources for the repair or replacement of the jogging track at Jack and.Dorothy Miller Park. El Review proposed project cost estimates (December 11, 2001). ❑ Review funding alternatives (Completed by Staff . El Develop recommendations for implementation. Support implementation of the Greenways Master Plan. 10 Receive update report from Greenways Coordinator (October 9, 2001). ❑ Review Recreation, Park, and Open Space Master Plan as it relates to greenways. Support the City Council's Interagency Plan in any bark and Recreation related issues. ❑ Continue dialog with the College Station Independent School District regarding future school/park developments. ❑ Continue dialog with Texas A&M University regarding Hensel Park and Veterans Park and Athletic Complex. Develop programs and facilities for Senior Citizens. 0 Receive input from fall Eisenhower Leadership Development Program group. (December 6, 2001) R] Determine priorities for programs and facilities (January 8, 2002). ❑ Develop recommendations for implementation (January 8, 2002). Parks & Recreation Advisory Board FY2002 Goals and Priorities Parks & Rec. Advisory Board Approval: October 9, 2001 Updated. April 5,2002 Page 2 of 2 y Implementation of the CIP Program Implementation of Special Projects > Continue to Improve Staff Development 0 Implementation of New Programs y Implementation of City Council Strategic Issues Implementation of the CIP Proctram ❑ Complete 90% of the CIP Program - Refer to FY02 CIP Project List Continue to Improve Staff Development 0 Complete Management Academy (three (3) PARD Superintendents) (Graduation February 22, 2002) ® Complete Supervisory Academy (six (6) PARD personnel) (Class graduated on November 13, 2001) ❑ Complete Certified Playground Safety Inspector re -certification from the National Recreation and Park Association (two (2) PARD Supervisors) (Curtis Bingham, Parks Operations Superintendent, was recertified) ❑ Send one (1) PARD Supervisor to the National Recreation and Park Association sponsored Park Maintenance School (Scheduled for August 2002). Q Complete the Weapons of Mass Destruction training course (seven (7) PARD personnel) (Training December 17'r', 18tr, and 19") ® Complete the Principles of Emergency Management course (PARD personnel) (Graduation held on November 18, 2001) ❑ Participate in the Brazos Valley Regional Leadership Forum Conference (Director of PARD) (Ongoing) 0 Asst. Director to complete the Texas Forest Service's Incident Command Training (Complete March26, 2002) Implementation of Citv Council Stratealc Issues ❑ VS3S4a - Complete Urban Forest Management Plan (initial presentation of the plan to the Parks & Recreation Advisory Board on March 5, 2002. Scheduled for Council consideration on June 13, 2002), ) El VS4S2a - Implement Park Maintenance Standards (to track performance) (I St and grid quarter reports complete) ❑ VS4S3a - Implement Intergenerational Park Facilities (in progress) ❑ VS4S4a - Develop recommendations for developer incentives to provide adequate park land (Draft recommendations complete. Met with local developers on February 28, 2002.) ® VS4S4b - Complete development of Veterans Park and Athletic Complex, Phase I, and conduct needs assessment for future facilities Needs Assessment approved by Parks and Recreation Advisory Board on February 12, 2002. Presentation to the City Council on March 28, 2002). Q VS4S4c - Update Parkland Dedication Ordinance (Ordinance revisions approved by Parks and Recreation Advisory Board on October 9, 2001. Adopted by City Council on January 24, 2002. The revised ordinance will go into effect on July 24, 2002). ® VS4S4d - Develop facility needs for future community park (November 29, 2001) * VS4S5a - Develop plans for senior programs and facilities (Council approval on February 28, 2002)) 0 VS4S5b - Prepare feasibility report on skateboard park (Report presented to Council on December 20, 2001) ® VS4s7b - Implement greenway-park connectivity demonstration project (Bee Creek and Lemon Tree parks) • VS4s8a - Improve communication between Parks and Recreation Advisory Board and the Planning and Zoning Commission (Parks and Recreation Advisory Board met with the Commission on September 20, 2001. A joint meeting with the City Council was held on December 6, 2001. Future meetings will be scheduled accordingly). Imolementation of Special Projects ❑ Review and update the Recreation, Park, and Open Space Master Plan (In progress) ❑ Develop recommendations for future Capital Improvement Program projects (In progress) 0 Replace irrigation at Lemontree Park (February 1, 2002) * Implement public art at Wolf Pen Creek Amphitheater (Bronze Wolves) (Dedication held December 17, 2001) ❑ Investigate the possibility of Departmental accreditation (In progress) ❑ Conduct dedication ceremony for the Wayne Bryan Bike Loop (Scheduled for May 11, 2002) Q Coordinate Veterans Memorial Project at Veterans Park and Athletic Complex (Groundbreaking November 12, 2001) E1 Complete pond renovation at Brothers Pond Park (Complete in December 2001) ❑ Installation of lightening prediction systems at parks (In progress) ❑ RPTS Student Study for the Development of a Visitor/Nature Center at Lick Creek Park (In progress) ❑ Assist with The George Bush Drive Extension Grand Opening Event (Scheduled for April 6, 2002) Implementation of New Programs • Investigate the potential of joint programming with the City of Bryan Parks and Recreation Department (First meeting with the City of Bryan PARD November 16, 2001 - Ongoing) • Implement monthly PARD newsletter (First edition complete in October 2001 -- Ongoing) 0 Facilitate the Northgate "Back Porch Concert' Series R1 Conduct Fall Special Olympics Bocce Ball Updated. April 5, 2002 J jacv I so Dorothy Miller Jogging Track Business Center Landsoaping Project Millennium Winds Improvements (FY'01) Castlepate Park Design and Construction lHallaran Pool Filters Gabbard Park Playground Replacement (High School Tennis Court Lights (FY'01) Georgie Fitch Playground Replacement Madeley Park Lick Creek Park Development Lincoln Center Expansion/Improvements lCemetery Land Acquisition IThomas Pool Shade Cover IC.S.S.C. Agreement (clubhouse) lHensel Park Playground Replacement IThomas Pool Renovation I =Woodway Park Development Gabbard Park Improvements IBrison Park Improvements lylerry Oaks Improvements lUnooln Entry Improvements 1Oaks Park Bridge Pebble Creek Park Improvements Veterans Park, Phase I Richard Carter Park Improvements Parks and Recreation Department CIP Pvqect List FY 2002 (updated 415/2002) Bid Opening .......... .-.7 Mot, X�iii . .... I comi . ... .Cclsrt A r" Ot 6h':tW::: Figal; on 4/3, Pete FY'02 General Fund 9M Complete. GG9705 $250,000 G. 0. 07/31/01 10/19/2001 $256,348 Complete HM0104 $7,195 FY'01 OaGI/01 7/31/2001 $7,665 Complete N/A NA NA Developer 5102 -$300,000 Complete Ric PK0106 $120,000 FY oi 3/02 Complete David PKQ120 $34,124 -FY'01 Replacement Complete Ric PK01 09 $91,500 FY'01 4/02 2/28/2002 $72,560 Complete Pete PK0207 $30,000 -FY'02 Replacement-Acot. 3/02 $26,729 In Design Ric PK9706 $oobo 98 G.O. 8f02 In Design Ric PK0069 $478,000 98 G.O. (TPWO.Grant) 12/02 On Hold Ric $50,000 C.D.B.G. 9/02 On Hold Ross GG9905 $275,000 98 G.O. Unknown On Hold -R'10 PK0104 $19,000 98 G.O. 12/03 Pending, Contract NA� C.S'S.C. - Unknown Pending Contraof Pete PK0210 $40,000 -FY'02 Replacement Acet. 8/02 Pending Contract Ric PK0205 $277,255 FY '02 1 3/03 Pendinjjj g Contract Ric PK9803 $6-0- 0,000 Park Ded. Zone 7 Unknown Under Construction David— PK0102 $78,000 98 G.O. 4/02 Under Construction David PK0100 $54,600 98 G.O. 3/02 Under construction David PK6103 $37,000 98 G.O. 7/02 Under Construction Ric CD1292 $90,000 FY'01 C.D.B.G. 9102 Under Construction Pete PK0067 $28.000 98 G.O. 5102 Under Construction Pete PK0061 $27,=l Park Ded, Zone 11 5t02 $27,051 Under Construction Ric PK9941 $2,936,800 98_G.O.. 11/02 Under Construction Pete PKD202 $13,500 FY'02 General Fund 9/02he j butirima Pending Contracts: Pending " C FnD 4 I Design: n: 2 Out to Bid: I Under Construction: 8 !Complete: 7 'On Hold: 3 !Total: 25 Potential CIP Ranking for $5, 6, or 7 Million Total Ranking Board Member Cost AveraM John Nichols Glen Davis Glenn Schroeder Lerr1v Farnsworth Don Allison Jon Turfon 841 DavisLaura Wood Project 8 3 2 10 1 I Shenandoah Park $315,006 7.40 9 9 6 4 9 1 1 Steeplechase Park $315,006 2.80 i 2 4 2 I 3 3 Forestry Shop $670,000 6 5 5 4 7 8 Central Park Office Expansion $615,006 .80 7.40 i 10 �j 6 8 9 4 Renovate Central Park Shop $200,000 $47,0001 6.20 6 7 5 6 7 No Vote No Vote Sandstone Park 0.20 i 8 10 9 8 11 Ric -hard Carter Park Improvements $217,000 1 1 11 1 Vetereans Park and Athletic Complex, Phase 11 $5,623,250 1 2.07 6.80 i 7 2 10 10 5 Lick Creek Park, Phase 11 $578,000 $300,0001 9.00 11 I 10 7 11 6 (New Cemetery, Phase I for Existing Parks $309,0001 4 3 1 5 2 Intergenerational Upgrades Total Ranking Board Member Cost Averag C_20 John Nichols 3 -Glen Davis 8 -Glenn Schroeder 3 Lar(v Farnsworth Don Alfton Jon Tufton B91 Da 2 10 1 Laura Wood Project Shenandoah Park $315,0001 . Steeplechase Park $315,0001 7.60 9 9 7 4 9 3.00 2 4 3 3 3 Forestry Shop $670,000 6.00 5 5 5 7 8 Central Park office Expansion $615,000 7.60 10 1 6 9 9 4 Renovate Central Park Shop $200,000 6.67 6 7 6 6 7 2 No Vote No Vote Sandstone Park $47,006 1.338 10 11 8 11 2 Richard Carter Park Improvements $217,000 1 1 2 1 1 1 Vetereans Park and Athletic Complex, Phase 11 $5,623,256 117 6.80 Ir 7 2 10 10 5 Lick Creek Park, Phase li $578,000 9.20 11 10 8 11 6 New Cemetery, Phase $300, 3.00I 4 3 1 6 Intergenerational Upgrades for Existing Parks $309,000000 Total Ranking Board Member Cost Average John Nichols Glen Davis Glenn Schroeder Lamy Fipmsworth Don Allison Jon Turfon Bill Davis Laura Wood Project 6.40 3 8 4 2 10 IShenandoah Park $315,00 7.60 I9 9 7 4 9 iSteeplechase Park $315,000! 2.80 i 2 4 2 3 3 Forestry Shop $670,0001 0.00 i 5 5 5 7 8 Central Park Office Expansion $615006 ,� 7.60 10 6 9 9 4 Renovate Central Park Shop ,1 $200006 6.83 6 7 6 6 7 3 No Vote No Vote Park 00 $47, 01 8.50 8 10 11 8 11 3 'Sandstone - Richard Carter Park Improvements $217,0001.33 1 1 3 1 1 1 Vetereans Park and Athletic Complex, Phase 11 $5,623,2501 6.33 7 2 10 10 5 4 Lick Creek Park, Phase 11 $578,0001 9.20 i 11 10 8 11 6 New Cemetery, Phase 1 $300,0001 4 3 2 2 jIntergepprational Upgrades for Existing Parks $309.0001 2.113 ....... ... .. ... Potential CIP Ranking for $5, 6, or 7 Million ToW Average of $5, 6, or 7 rrdlffon Total Ranking Board Member Cost Av4ra R L e_.-.--ii John Nichols GJAq Davis Glenn Schroeder Larry Farnsworth Don Allison Jon Turton Bill Davis Laura Wood Project Gel 3 8 4 2 A (Shenandoah Park $315,000 7.53 9 9 7 4 9 Steeplechase Park $315,0001 2.87 6.93 2 5 1 4 5 2 3 3 1 Forest r)LShop $670,000, 7.53 i i 10 6 5 9 7 9 8 4 Central Park Office Expansion $615,0001 6.90 6 7 6 Renovate Central Park Shop $200,0001 6 w 7 3 No Vote No Vote Sandstone Park $47,0001 8.68 8 10 11 8 11 3 Richard Carter Park ImDrovements $217,0001 1.72 q 1 1 3 1 1 1 Vetereans Park and Athletic Complex, Phase 11 $5,623,2501 6.8-4 7 2 10 10 1 5 4 Lick Creek Park, Phase It $578,0001 9.13 11 10 8 11 6 ILew Cemetery, Phase 1 $300,0001 2.94 4 - 3 5 2. 2 lInter ne!Mional Upgrades for Existing Parks $309,000 Total Averaae of $6, 6, or 7 million sorted by Board combined Priority Tot Total Ranking Board Member Cost _Average John Nicholls Glen Davis Glenn Schroeder Lam Farnsworth Don Allison Jon Turion Bill DavisLaura Wood Project 3 1 Ivetereans Park and Athletic Complex, Phase 11 $5 623,250 i2.87 2 4 2 3 1 3 1 Forestry Shop , $670000 i 194 4 3 1 5 2 2 Intergenerational Upgrades for Existing Parks $309:000 5.27 3 8 4 2 10 I I Shenandoah Park $315,000 6.90 6 7 6 6 7 3 Sandstone Park $47,000 5.93 5 5 5 7 8 No Vote No Vote Central Park Office Expansion $615'000� 6.64 7 2 10 10 5 4 I Lick Creek Park, Phase 11 $578,000 753 1 9 9 7 4 9 Steeplechase Park $315,000 1 7 53 i 10 I 6 9 9 4 Renovate Central Park Shop $200,000 8.68 9....' 10 10 11 8 .11 3 Richard Carter Park Improvements 1 r $217,000 ..13 8 New Cemetery, Phase - — ---- $300,0001 Note: John Nichols, Glen Davis, Larry Farnsworth, and Don Allison voted the same regardless of a $5-$7 million outcome Date Received: Feb.28.2002 Park Zone: 2 Name of Development: Universitv Preserve (east of Munson drive.north of Dominik drivel Applicant: Crux Financial Services,lnc. Address:502 Arrowhead Point Rd. City/State: Belton Texas . Zip: 76513 Phone Number: 254-780-1100 FAX: E-mail: Engineer/Planner: Ash & Browne Engineering,inc. Address: P.O.Box 10838 City/State: College Station.Texas Zip: 77842 Phone Number: 979-846-6914 FAX: E-mail: REQUIREMENT COMPLIANCE SECTION 1- -1 a Land Dedication Single Family Dwelling Units: 24 Multi -family Dwelling Units: none Total Land Requirement: .237 acre Proposed Dedication: 0 SECTION 10-13-2: Fee in Lieu of Land Has the Planning & Zoning Commission's approval been obtained?no Acres OAParks\Forms\Admin\Park Land Dedication Ordinance Project Review Checklist.dot Land Fee: Single Family Fee ($148/dwelling unit): $148x24=$3552 Multi -family Fee ($112/dwelling unit): Total Acquisition Fee: $3552 Single Family Fee ($309/dwelling unit): x24= $7416 Multi -family Fee ($233/dwelling unit): -0- • Total Single Family Fee: ($457/Dwelling Unit): $10,968 Total Multi -family Fee ($345/Dwelling Unit): -0- 111 1151111111• Required development cost: Staff review date and comment: 2-28-2002 Parks Board review and decision: . Is the proposed park less than five (5) acres? If yes, staff recommends: SECTION 10-113®7: Prior Park Acquisition Is there an existing neighborhood park that can serve the proposed development?Yes Parkway Park is'Y4 mile away. Merry Oaks park is approx.3/4 mile away and Oaks Park is approx.3/4 mile away. If yes, staff recommends Staff recommends acceptance of the fee.Land requirement is too small for a nark.. SECTION 10®E: Comprehensive Plan Is the proposed park dedication in compliance with the City Comprehensive Plan and the Park Master Plan? Yes Comments: 1. Island in the 100-year floodplain? no ?Percentage:? not enough information furnished Size: Meets Board Policy: Acreage in floodplain: 0? Percentage: ? Acreage in detention:.152 acres . Percentage: ? Acreage in greenways: ?0 Comments: b. Does the location require users to cross an arterial road? no c. Topography: Fairly gentle slopes to level land in the . d. Trees/Scene 2. a. Is the land adjacent to a school? no b. Restricted access: Percentage: ? c. Is there screening if the park joins a non-residential use? N/A d. Park perimeter percentage that abuts a street: STAFF RECOMMENDATIONS: Parks staff recommends acceptance of fee vs.land due to the small land requirement for this subdivision. Parks & Recreation Board: Planning & Zoning Board: City Council: 4 M, IN 1��I-i*a :� cn w u o � z i Q o Q EXISTING FEATURES ® WATER METER . — — —4W— — — WATER MAIN WITH SIZE -9 FIRE HYDRANT ® WATER VALVE — — --a SEWER CLEANOU SEWER MANHOLE — — — 4S — — — WASTEWATER MAIN & SIZE OE OVERHEAD ELECTRICAL ELEVATION CONTOURS PROPOSEDWATER sW sW WATER MAIN W/SIZE PROPOSED SEWER 3: -mac WASTEWATER MAIN W/SIZE MANHOLE r-- CLEANOUT ABBREVIATIONS P.U.E. PUBLIC UTILITY EASEMENT U.E. UTILITY EASEMENT a P.D.E. PUBLIC -DRAINAGE EASEMENT w LOCATION MAP SCALE: N.T.S. GENERAL NOTES: 1. THE EXISTING BOUNDARY AND PLAT INFORMATION SHOWN IS BASED ON EXISTING RECORDED DATA OBTAINED BY KERR SURVEYING, CO. THE BOUNDARY IS NOT BASED ON AN ACTUAL FIELD SURVEY. UPON APPROVAL OF PRELIMINARY REPLAT, A FIELD SURVEY WILL BE CONDUCTED TO DETERMINE THE EXACT BOUNDARIES AS REQUIRED FOR THE REPLAT. 2. FOR THIS PRELIMINARY PLAT, THE BASIS OF BEARING IS THE MOST SOUTH EASTERN PROPERTY LINE OF LOT 15 OF WOODLAND ESTATES BEING AT A BEARING' OF N 40"20'32" E FOR A DISTANCE OF 1160.17'. Data Received: march 27, 2002 Park Zone: 9 - Project Location: North side of Greens Prairie -Road. east ®f State High av 6 -- Name of Development; mina Creek - Applicant Thurmond -Wind-ha Address; 1700 Barak Lane Ci /State: Bryan, -Texas- -- --- --- - --- Zap: 77803 Phone Number: (979) 546-8 44 - -- - --- FAX: E-mail: Engineeir/Manne o -MDG ( unici e Dave-@-op-ment G-r®uo - - Address: 2551 Texas Avenue, Suite Ci y/Stateo !Q e Station,_ Texas - - - - - --- �i�e - 7,7840 Phone Number: (979) 693-5359 FAX: (979) 693-4243-- _ _ - -- - E-mail: mdacs mdacs.c®m OPUME E U C ORMPLOANCE SECTON N 10-8-1 o Land OedocaUan_ Single Family Dwelling Units: 90 --- Multimfamiy Dweiiing Units: - Total Land Requirement: .8-9 - - - - - - - --- - - -,acres Proposed Dedication: 9 -- - acres SECTM ` 0-B-2o Fee on Loon of Land Has the Planning & Zoning Commission's approval been obtained? No Land Fee: Single Family Fee ($148/dweIfing unit): $148xgO,=$13,3,20------------,,,--- Muki-family Fee ($112/dwelling uno: Total Acquisition Fee: SECTION I O-B-3. Park Devadament -Fee Single Family Fee ($309/dwelling unit): $309 x 90 = $27,810 Mulfi-famHy Fee ($233/dvivdfing unit): Tota0 Fee Amounts: Total Single Family Fee: ($457/Dwelling Unit): $457 x 90 = $41,130 Total Multi -family Fee ($345/Dweiling Unit): SEC T50H 10-8-4. park BovePoD pima ng. on Lieu- of Fee Required development cost Staff review date and comment SECTON 10-8-7: Prior Park Aqquizkdon Is there an existing neighborhood park that can serve the proposed development? Yes, Woodland Hills, however, access is not convenient or close. Residents would have to walk, or drive back to Greens Prairie Road -and enter, on Woodland Hills Street------ If yes, staff recommends: - SECTdON 10-E. C® rpreElien ve Ran Is the proposed nark dedication in compliance with the Cott' Comprehensive Dian and the Park master Dian? N/P, - - -- ------ Comments; This subdivision has already satisfied dedication reauirements from the Woodland mills pant d3ieation. S, ring_Creek was included in the original dedication of Wood land _Hills. SECTON 1 -F: Additional Information I. is land in the I00-year floodpiain? NIA Percentage: a. Detention/Retenfi on Size: Meats Board Policy: Acreage in floodpiaino _ -- - -- - _ Percentage: Acreage in detention: - — -- - --- - - - Percentage: -- Acreage in greenwaysa Percentage:__ Comments: b. Does the location require users to cross an arterial road? r. ToDau1rafohw d. Park perimeter percentage that abuts a street, N/A STAFF RECO MENDA NS-. Staff recommends that pedestrian access be or®vided so residents in Spring Creek can reach Woodland Hills Paris easier, rather than having_ to travel on Greens Prairie Road. For examde, the furthest let on SDrina Branch East Street is over 8/10 of a wile by toot or by car. SECTJON 10-Mo Anpmroyss Parks & Recreation Board: Planning & Zoning Board: City Council. ■ ri � C reek subivismion \£f et R 2 me.? \: /.a_p 7 /.5.2\ + ..< � ° Creeks.shp ` f 7EC ±|_ C t©{-t1.3 \ ƒ FAI'l RM M I [WJ PON I alwW 111 QuaAeRly Peirgods- fkst Ouar�er, FY 2002 Ovemfl % of Stpand?,Tdo F\�rRet- 77% Second Quarter., F172002 OveirzH % of Standards Met 83% Thkd Ouarter, FY 2002 Gvermlh % of Standards Met Fowth Quarter, FX2002 Gvermflfl % of Sbandairdo Mee Afflede T4 aeffifle5.- Competifive ReRdo East South Is, Quarter 74% 76% 2"d Quarter 88% 85% 3 rd Quarter 4th Quarter IOL ]PD&YgFfOUJMd9 East South 1st Quarter 83% 88% 2nd Quarter 89% 890/0 3 rd Quarter 4'h Quarter IIL IRCIMk, Rmuffleo East South I' Quarter 88%® 87% 2 nd Quarter 900/0 90% 3rd Quarter 4'h Quarter of ec� COURIO East South 1st Quarter 83%® 62% 2 nd Quarter 91% 75% 3m Quarter 4th Quarter V. Ba5ketbaRD Courts) East South 1st Quarter 86% 96% 2 nd Quarter 89% 100%® ,rd -3 Quarter 4th Quarter West Average % of standards met 74% 75%® 82% 85% West Average % of standards met 55% 75%® 75% 84% West Average % of Standards met 81%® 85%® 83% 88% West Average % of Standards met 65%® 70%® 61%® 76%® West Average %® of Standards met 75% 86% 82%® 90% VL Sand voley bau Cowls East South 'West Average % of Standards met 1st Quarter 63% 77% 90% 77% 2nd Quarter 97% 86% 100% 94% 3 rd Quarter 4'h Quarter VNH. Ponds East South West Average % of Standards met 1st Quarter 43% 85% 57% 62% 2' Quarter 57% 75% 53% 62% 3rd Quarter 0 Quarter VIM Pork General Pairko East South West Average % of Standards met I"t Quarter 85% 79% 84% 83% 2nd Quarter 86% 82% 82% 83% 3rd Quarter 01 Quarter Oveyan IM5ftict, Avetrages East South West ovemn % of stmfldarft IVet I" Quarter 76% 81% 73% 77% 2 nd Quarter 86% 85% 77% 83% 3rd Quarter 4'h Quarter Veterans Park and Athletic Complex Phase 11 Estimate Developed by O'Malley Engineers and the Parks and Recreation Department staff. Amounts include 15% for Contingencies and 101/o for Design and Administration. A� Softball Drainage (from TAMU property under fields) .................................................... $285,000 Maintenance Building Addition (1,200 SF) ........................................................ $105,250 Three lighted softball fields ............................................................................. $3,200,000 This cost includes earthwork, 130 parking spaces, small shelter, special root zone soil, retaining wall, infield material, fences and walks, eight (8) bleachers, ten (10) shade covers, playground, irrigation, lighting, drinking fountains, 5,000 SF, concession and restroom. building, Landscaping for softball fields ........... ........... ................................................... . $60,000 Subtotal.... — ............... ...................... — ........... ......................................... $3,650,250 B. Pavilion and Adffifiorm&R ftrrldimg ......................................................................... $1,738,000 This cost includes street extension, earthwork, one (1) playground, four (4) volleyball courts, capacity for 500 people, and utility extensions. The pavilion will be 8,800 SF, and will include a kitchen, restrooms, picnic tables, and a small stage. Landscaping for Pavilion .......... ......................................................................... $35,000 Exercise Tirafl (5,000') 6' Mde ......................................................................... $170,000 Exerciseequipment ...................................................................................... $30,000 Subtotal......... ....... .. . .... ....... . .. ........... ................... .................. ......... $1,973,000 70W Tov PhRoe N Devepopmeunt ............................................. $5,623,250 OlProjeetslVeterans ParleVPAC Phase IlEstimate. doe f-L- 1L GClJG 'U.'-U V I II -L_.LI Li-!1I--- PRELIMINARY ESTIMATE OF PROBABLE PROJECT COST CITY OF COLLEGE STATION VETERANS PARK AND ATHLETIC COMPLEX PHASE 11 DEVELOPMENT OE JOB NO. 675.02-MA February 12, 2002 NOTE: The costs shown herein do not allow for any special construction procedures that may be required for facilities that are to be constructed on top of the old borrow pit area. Whether any special construction procedures are necessary in the area of the old borrow pit, and any related costs, cannot be determined until soil investigations {borings} are performed in that area. DrainageA. Site Requiredor Either The Softball Fields• Appears Not To Be Required For Pavilion And Related Parking Lot- 1. Storm Sewers :, Structures 3,000 LF rr $100.00 $300,000.00 Subtotal.: TOTAL300,000.00 2. Contingencies (15%) $45,000.00 A $375,000.00 B. One Addition Ty7 Maintenance Building 1. Building Addition Concrete2. Driveway Subtotal Items 1-2 4. • Administration t, TOTALB SF @ $65.00 $78.000.00 200 SY @ $31.00 $6,200.00 $84,200-00 $12,630.00 $8,420.00 $105,250.00 C. Three Lighted Softball Fields With Special Root Zone Soil, Bleachers, Parking, .. EarthworkBuilding, Playground, and Shelter 1. a. Excavation 40,000 CY @ $2.40 $96,000.00 b. Embankment 30,000 CY @ $2.90 $87,000.00 c- Spoil 10,000 CY @ $1.00 $10,000,00 Subtotal Item 1 $193,000-00 2. Topsoil For Disturbed Areas a. Material 5,000 CY @ $2.00 $10.000.00 b. Placing Topsoil 5,000 CY @ $5.00 $25,000.00 Subtotal Item 2 $35,000.00 3. 8" Washed Sand Root Zone Soil 6,300 CY @ $17.00 $107,100.00 4. Tifway 419 Grass 250.000 SF @ $0.10 $25,000.00 5. Fences 3,690 LF @ $22.00 $81,180.00 6. Backstop Fence 300 LF @ $55.00 $16.500.00 7. Dugouts 6 EA @ $10,000.00 $60,000.00 8. Scorekeepers Stand 3 EA @ $4,000.00 $12,000.00 9. Sandy Clay Infield Soil 450 CY @ $15.00 $6,750.00 10. Concrete Driveway Between Fields 1,450 SY @ $31.00 $44.950.00 11. Concrete Walkways 1,200 SY @ $26.00 $31,200.00 clericalt675-02-MAVetteriwst-2_xis f LL 1G GCJVG 1V "-f CJ V I InI,..LI_I Ll l�,l 11`1LL1\J 12. Bleachers a. Bleachers b_ Shade Covers (PARR Figures) c. Concrete Foundation For Bleachers Subtotal Item 12 13. On -Field Irrigation 14. Quick -Connect & Fountain Piping 15_ Electrical Conduit To Future Scoreboards 16. Ballfield Lights & Related Electrical 17. Lighted Parking 18. Drainage a. Storm Sewer Between Ph. I Softball Fields And Parking Lot b. New Fields Related Drainage Subtotal Item 18 19. Erosion Control Measures 20. Sanitary Sewer 21. Irrigation Supply Lines a. 60 Line b. Other Small Dia.Line e_ Halves & Fittings Subtotal Item 21 22. Electrical Duct a. Primary Duct b. Secondary Duct Subtotal Items 22 23. Retaining Wall East Of Softball Fields a. Wail w/Guard Fencing/Railing 24. Seeding & Fertilizing For Other Than Ballfaelds 25. Two Bleachers For Phase (Softball Fields a. Bleachers b. Shade Covers (2 for Exist. Blchrs. & 2 New) b. Concrete Foundation For Bleachers Subtotal Item 25 26. Playground (PARD Figures) 27. Field Signs 28. Shelter in East Alleyway (PARD Figures) 29. Benches (PARD Figures) 30. Trash Cans (PARD Figures) 31. Drinking Fountains & Related 32. Central Softball Conc./RR Bldg (PARD Figures) Subtotal Items 1-32 33. Contingencies (15%) 36. Design & Administration (10%) TOTAL C D. Pavilion And Adjacent Parking Lot 1. Earthwork a. Excavation b. Embankment Subtotal Item 1 2. Topsoil For Disturbed Areas a. Material ', clericall675A2-NMUetteAc.ast-2_xls 2 6 EA @ $15,000.00 $90,000.00 - 6 EA @ $7,000.00 $42,000.00 - 400 SY @ $26.00 $10,400.00 $142,400,00 3 Fields @ $22,000.00 $66,000.00 - 1,400 LF @ $4.00 $5,600.00 1,200 LF @ $4.00 $4,800.00 1 LS @ $270,000.00 $270,000.00 ' 130 Spaces (cry $1,250.00 $162,500.00 - 900 LF @ $55.00 $49,500.00 1 LS @ $47,000.00 $47,000.00 $96,500.00 1 LS @ 26,000.00 $26,000.00 1 LS a@ $2,000.00 $2,000.00 1,400 LF @ $8.00 $11,200.00 1,500 LF @ $4.00 $6,000.00 1 LS @ $5,000.00 $5,000-00 $22,200.00 1,200 LF @ $16.00 $19,200.00 1 LS @ $6,000.00 $6,000.00 $25,200.00 7,000 SF @ $30.00 $210,000.00 1 LS @ $5,000.00 $5,000.00 2 EA @ $15,000.00 $30,000.00 4 EA@ $7,000.00 $28,000M 170 SY @ $26.00 $4,420.00 $62,420.00 1 LS @ $40,000.00 $40,000.00 1 LS @ $6,000.00 $6,000.00 1 LS @ $30,000.00 $30,000.00 6 EA @ $2,000.00 $12,000.00 1 LS @ $1,000.00 $1,000.00 2 EA @ $3,500.00 $7,000.00 5,000 SF @ $150.00 $750,000.00 -- $2,659,300.00 $383,895.00 $255.930,00 $3,199,125.00 15,000 CY @ $2.40 $36,000.00 25,000 CY @ $2.90 $72.500.00 $108,500.00 3,000 CY @ $2.00 $6,000.00 I tD - 14.L U I'IHLLr-Y LNujpAt-t7MS b. Placing Topsoil Subtotal Item 2 3- Street Extension To Parking Lot a- Curb & Gutter b. Subgrade Stabilization c. Base Material d. Asphalt Pavement e. Fine Grading f. Storm Sewer g. Inlets h. Culvert 1. Street Lights Subtotal Item 3 4. Lighted Parking Lot At Pavilion 5. Erosion Contra( Measures 6, Potable Water a, 8a Line b. 6' Line c. Fire Hydrants d. Valves & Fittings e. Water Meter Subtotal Item 6 7. Sanitary Sewer a. 10' Line b. 64 Line c. Casing or Line d. Manholes Subtotal item 7 & Irrigation Supply Line (Across Parking Lot Entrance) a, 12' Line b, Valves & Fittings Subtotal Item 8 9. Electrical Duct a. Primary Electrical Duct b. Secondary Duct Subtotal Item 9 10. Pavilion Building For 500 Persons With Serving Kitchen And Restroorn (8,800 SF) 11. Sidewalks 12. Retaining Wall w/Guard Rail Near Pavilion 13. Seeding & Fertilizer For Disturbed Areas 14. Bridge Over Drainage Ditch North Of Soccer Restroom Building 15, Playground (PARD Figures) 16. Volleyball Area (PARD Figures) Subtotal Items 1-16 17. Contingencies (15%) 18. Design & Administration (10%) TOTAL 0 N 3,000 CY @ 800 LF @ 1.250 SY @ 1,050 SY @ 1,000 SY @ 1.250 SY @ 400 LF @ 2 EA@ I EA@ 2 EA@ 0-)CD (,-I-)C) r-, Q14/ UtD $5.00 $15,000.00 $21,000.00 $11.00 $4.00 $9.00 $6.00 $2.00 $50.00 $3,000.00 16,000.00 $7,600.00 400 LF @ $12.00 $4,800.00 700 LF @ $8.00 $5,600.00 2 EA@ $2,000.00 $4,000.00 i LS @ $4.000.00 $4,000.00 1 LS @ $1,000.00 $1,000.00 .$19,400.00 500 LF @ $18.00 $9,000.00 300 LF @ $12.00 $3,600.00 100 LF @ $40-00 S4.000.00 I EA jai $1,500-00 $1,600.00 $18,100,00 100 LF @ $18.00 $1,800.00 1 LS@ $2,000.00 $2,000.00 $3,800.00 700 LF @ $16.00 $11.200.00 1 LS @ $3,000.00 $3,000-00 $14,200.00 1 LS@ $720,000.00 $720,000.00 600 SY@ $26.00 $15,600.00 3.000 SF @ $30.00 $90.000.00 1 LS @ $5,000.00 $5,000.00 1 LS @ $16,000.00 $16,000.00 1 LS@ $40,000.00 $40,000.00 1 LS@ $20,000.00 $20,000.00 $1,390,360.00 $208,552.50 $139,035.00 $1,737,937.50 cleficaA675.02-MA\Iettertcost-2.xis 3 FEE-12-2002 16:41 0°MALLEY ENGINEERS 9?9 83G ?936 P.05i06 E. Exercise Trail (6' wide; 5,600' Lang) - N of Lighted (PARD Figures) TOTAL E 1 LS @ $170,000.00 $170,000.00 $1 70,000.00 Senior Advisory Committee Regular Meeting Monday, March 25, 2002 Minutes Members Present: Annie Lee Finch, Gerald Jordan, Billy Lay, Mary Jo Lay, Haskell Monroe, Neal Nutall, Suzanne Reynolds, Joanna Yeager. Member Absent: Phyllis Dozier, Laura Holmes, Bill Kling, Carol Parzen Staff Present: Marci Rodgers I. Call to order. The meeting was called to order at 10:05am by Chairman, Billy Lay. II. Hear visitors. Bob Holmes with the Bryan Parks and Recreation Department visited with the committee and asked for comments regarding the formation of a "Walking Club for Seniors". The program would utilize the parks and walking trails located throughout the community. Walkers would meet at a designated site to register and begin the walk, also walkers would log their miles and earn rewards for number of miles walked. Refreshments would be served at the conclusion of each walk. The purpose for the program would inspire the citizens to visit the parks and enjoy the outdoors as well as offer the opportunity to meet together with other seniors. The committee suggested that the program use the name Brazos Valley walkers, create a logo, have participants wear medical identification for emergencies and offer seminars to be held in conjunction with the walks. The committee suggested offering the program once a month and contact the two hospitals and Aerofit for input. Haskell Monroe made the motion that the Senior Advisory Committee endorse the walking program. Joanna Yeager seconded the motion. The motion passed. III. Approval of minutes from regular meeting on February 25, 2002. Haskell Monroe made the motion that the minutes be approved. Mary Jo Lay seconded the motion. The motion passed. IV. Presentation, discussion and possible action concerning the ad hoc committee report on a monthly calendar. Suzanne Reynold and Gerald Jordan met with Marci Rodgers on two occasions to discuss ideas on marketing senior programs. Gerald Jordan presented the report for the committee. Gerald told the committee that the ad hoc committee focused on the best way to communicate what is taking place in College Station for seniors. • Monthly calendar. The ad hoc committee suggested that a monthly calendar be established listing activities for seniors. The calendar could be distributed in the Golden Eagle and also sent electronically by e-mail to identified senior organizations and facilities. • Establish a master list with the help of the Senior Advisory Committee listing agencies and organizations that would benefit the senior population. • Senior Information Center Citizens interested in programs, clubs or activities for seniors should be able to visit a location that is centrally located to obtain this information. It was suggested that a touch screen computer with printer be made available. Possible locations include the Chamber Convention and Visitors Bureau and The Teen Center. • Website Citizens should be able to access information for seniors through the City of College Station's website. Gerald Jordan distributed ideas for a senior newsletter and asked the committee to review the list and make any suggestions at the next meeting. V. Senior Citizens Police and Fire Academy. The deadline to apply for the academy is the end of the month. The sessions begin April 4th. Citizens are encouraged to apply. VI Senior Services Coordinator report. On File. VII. Next greeting date and agenda. The next meeting will be April 29th at the Teen Center. Agenda items: Sign-up for Senior Expo VIII. Adjourn. The meeting adjourned at 11:28am Senior Services Coordinator Report March 2002 College Station Police and Fire Department Senior Citizen Academy: Applications are being accepted through the end of March. The course will be offered on Thursday mornings from 9:00-11:30am at the Teen Center. The first session meets on April 4 and session ends May 23. The academy is free. Classes: We began a Computer 101 class on March 20th and will run through April 1 Oth. We will offer six new Computer 102 classes beginning April 9-May 9th. The classes are one hour in length and cost $45.00. We will offer two beginning computer classes this Spring. Dates have not been set. Computer Club: The computer club met on March 6 and March 20 with approximately 30 participants. The next meeting will be held on Wednesday, April 1 Oth at 9:00am at the College Station Conference Center. We will be discussing computer programs that assist with income tax preparation. The Mayor's Brunch: The Mayor and City Council will host a lunch on Tuesday, April 30th at the Conference Center starting at 11:30am. The seniors are invited to express their feelings about the things they like about the city and discuss areas they would like to see improvements made. The advisory committee will receive invitations. Senior Expo: This is one of the largest and most exciting events we have been involved with. The date is Wednesday, May 29th from 9:00-4:00 at the Brazos Center. We expect to have 100 booths. Entertainment and educational seminars will have their schedules finalized soon. This is free to the public and the focus is to show off the community as "A Senior Friendly Place to hive" Total Attendance for March: 129 CITY OF COLLEGE STATION CONFERENCE CEH7ER ADVISORY COMMNTTEE Regular Meeting Tuesday, January 8, 2002, 5-15P.M. College Station Conference Center MINUTES Stuff 1pfremune Grace Calbert, Conference Center Facility Supervisor Members 1hresent.- Mollie Guin (Chair), Ed Holdredge, Glenda Elledge Members Abpent,. Eileen Sather, Fran Lamb (lice Chair) C.%RR to OR-deir- The Meeting was called to order at 5:50 p.m. ?2rdou ® ConsWeir requests Tbir absences of members from meefing' None HeRir Askoirs - None AppircvaD oT the Minuteo- Ed Holdredge made a motion to approve the minutes for November 13,2001 as written. Glenda Elledge seconded that motion. There was no meeting in December due to no quorum. Revenue Repouls, Revenue reports were reviewed for November 2001. Revenues for November 2001 were $10,911.95 versus November 2000 of $12,830.84. Number of clients served November 2001 were 6936 vs. November 2000 of 8540. Revenue reports were re viewed for December 2001. Revenues for December 2001 were $6,744.3 8 versus December 2000 of $10,3 87.52. Number of clients served December 2001 were 4557 vs. December 2000 of 7183. Ad�ouirn- Guin asked for a motion to adjourn. Ed moved the meeting to be adjourned and Glenda Elledge seconded the motion. The Meeting was adjourned at 6:40 p.m. The next meeting will be held at the College Station Conference Center on February 12, 2002, at 5:15 p.m. Respectfully submitted, Nita Hilburn, Recording Secretary VS 3 S 4.a Urban Forest Plan Ross VS 4 S 2.a Parks Maintenance Standards Curtis VS 4 Intergenerational Park Ric S 3.a Facilities VS 4 Developer incentives S 4.a to provide adequate parks Steve VS 4 Complete S4.b h development ofVPAC Ric Develop master plan VS 4 for new community S 4A park & landfill site Ric Improve VS 4 communication S 8.a between Parks Board, Steve Council, P&Z NOTE: Shaded items have ,been completed I Presentation of Presentation of Determine plan Submit consultant's consultant's repo ! based upon mplementation report to Parks to Council for Council's direction plan for Council Board direction consideration if required Board review Board review of 2^d Board review of 3ro of 0 quarter quarter. quarter, and year end. I April 91h Board review of Focus Group results. April 9th 4125 Presentation related to Parks Strategic Plan Trison, Gabbard, Merry Oaks, Madeley, Woodway, and Spring Loop Nrks a Complete Phase I Construction Park projects completed by year's end" Revised April 5, 2002 Yf 014 CGriGO n WHEREAS. Dr. John Crompton faithfuily sowed for many years as a member of that Board,- and WHEREAS. DrCrompton l=ntal �� instrumental in providing his expertise n " leadership in he successful passage of numerous legislative, programmatic, aLic, and capital issues during his tenure; and WHEREAS. His efforts have made a significant impact upon the fives of many A,merie-ns at the local, state, and national level. NOW THEREFORE, ! Dr. John i Nichols, as Chairo the College S`aiC)' Parks an Re creation 1..- Advisory `,! Board, and ading on behalf of the members ibers of the Board, do hereby designate COLLEGE STATION PARKS AND RECMr--=` IONI ADVISORY BOARD in the 1, _ _ City Chi �.go; City o,College Station, Texas RecreationParks & Y f T I ® ! r. John Nichols, Chair S44 clay 0/ I/V MA -- elf 70Z T� -17YI0