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HomeMy WebLinkAbout04/10/2001 - Regular Agenda - Parks Board***AGENDA*** CITY OF COLLEGE STATION PARKS & RECREATION ADVISORY BOARD Regular Meeting Tuesday, April 10, 2001 Central Park Conference Room 1000 Krenek Tap Road 7:00 p.m. 1. Ca11 to order. 2. Hear visitors. 3. Pardon — Consider requests for absences of members from meeting. 4. Approval of minutes from Regular Meeting of March 6, 2001, and Special Meeting of March 26, 2001. 5. Discussion, consideration, and possible action concerning a park location study (Vision Statement #4, Strategy #4 — Connectivity between greenways and parks). 6. Discussion, consideration, and possible action concerning the Parks and Recreation Board Fiscal Year 2002 budget issues and priorities. 7. Discussion, consideration, and possible action concerning revisions to the Parks and Recreation Department User Fee Policy Statement. 8. Presentation, discussion, and possible action concerning a possible Park Land Dedication Ordinance Revision. 9. Discussion, consideration, and possible action concerning City Council Vision Statement #4: Strategy #1 (More emphasis on making parks more intergenerational) and Strategy #5 (Continued Emphasis on Parks Maintenance to Quality Standards through the Budget Process) 10. Report, discussion, and possible action concerning Veterans Park and Athletic Complex. 11. Report, discussion, and possible action concerning current projects in the Wolf Pen Creek area. 12. Consent Items: Capital Improvement Projects Report. Discussion of next meeting date and agenda. 13. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To take arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. IRescheduled from April 10, 2001 ***AGENDA*** CITY OF COLLEGE STATION PARKS & RECREATION ADVISORY BOARD Regular Meeting Monday, April 23, 2001 Central Park Conference Room 1000 Krenek Tap Road 7:00 p.m. 1. Call to order. 2. Hear visitors. 3. Pardon — Consider requests for absences of members from meeting. 4. Approval of minutes from Regular Meeting of March 6, 2001, and Special Meeting of March 26, 2001. 5. Discussion, consideration, and possible action concerning a park location study (Vision Statement #4, Strategy #4 — Connectivity between greenways and parks). 6. Discussion, consideration, and possible action concerning the Parks and Recreation Board Fiscal Year 2002 budget issues and priorities. 7. Discussion, consideration, and possible action concerning revisions to the Parks and Recreation Department User Fee Policy Statement. 8. Presentation, discussion, and possible action concerning a possible Park Land Dedication Ordinance Revision. 9. Discussion, consideration, and possible action concerning City Council Vision Statement #4: Strategy #1 (More emphasis on making parks more intergenerational) and Strategy #5 (Continued Emphasis on Parks Maintenance to Quality Standards through the Budget Process) 10. Report, discussion, and possible action concerning Veterans Park and Athletic Complex. 11. Report, discussion, and possible action concerning current projects in the Wolf Pen Creek area. 12. Consent Items: Capital Improvement Projects Report. Discussion of next meeting date and agenda. 13. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To take arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. ***Minutes*** CITY OF COLLEGE STATION PARKS & RECREATION ADVISORY BOARD Regular Meeting Monday, April 23, 2001 Central Park Conference Room 1000 Krenek Tap Road 7:00 p.m. Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant Director; Curtis Bingham, Parks Operations Superintendent; Kris Startzman, Board Secretary. Board Members Present: Glenn Schroeder; John Nichols; Glen Davis; John Crompton (Alternate); Laura Wood (Alternate). Board Members Absent: Chris Barzilla, Chair; George Dresser, Co -Chair; Jon Turton; Bill Davis. Guests: Sarah Nicholls, 2604 Pedernales, College Station, Texas Visitors: Megan Sandlin, 1608 E. Holleman, College Station, Texas Maria Trevino, 1210-A April Bloom, College Station, Texas Brian Wiggins, 3180 Cain Raod #130, College Station, Texas Nicole Lindsey, 1501 Harvey Road #605, College Station, Texas Maggie Dolan, 901-A Azalea, College Station, Texas Todd DeVilleneuve, 808 Azalea, College Station, Texas Michael Miller, 41.5 Gilbert, Bryan, Texas Jeff Schilling, 336 Crocker Hall, College Station, Texas 1. Call to order: The meeting was called to order at 7:05 p.m. Glen Davis made a motion to appoint Glenn Schroeder as acting Chairperson. John Crompton seconded the motion. All were in favor, and the motion passed unanimously. 2. Hear visitors: No visitors spoke at this time. 3. Pardon - Consider requests for absences of members from meeting: John C. made a motion to accept the absences of Chris Barzilla, George Dresser, Jon Turton, and Bill Davis as excused. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. 4. Approval of minutes from Regular Meeting of March 6, 2001, and Special Meeting of March 26, 2001: John C. made a motion to approve the minutes from the Regular Meeting of March 6, 2001, and the Special Meeting of March 26, 2001. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. 5. Discussion, consideration, and possible action concerning a park location study (Vision Statement #4, Strategy #4 — Connectivity between greenways and parks): Steve introduced Sarah Nicholls who, in 2000, conducted a study using GIS (Geographic Information System) to determine accessibility to College Station parks. The Parks and Recreation Department had asked her to conduct some follow-up studies related to the Page 1 of 5 Parks and Recreation Board Regular Meeting Tuesday, April 23, 2001 City Council Strategic Issue concerning park location and connectivity. Sarah was asked to look at the park system, by individual park zones, identify the areas that are underserved, and come up with potential solutions to those areas. Steve added that the report that Sarah would give to the Board at the meeting was a follow-up to the report that she had presented to them in February 2000. He went on to say that the Department would seek input from the Board, and any additional information given would be added to the report before it is presented to the City Council at their Regular Workshop Meeting on May 10, 2001. Sarah presented her findings to the Board (see attached PowerPoint Presentation). John C. stated that the Board should take the information presented, and come up with an action plan to present to the City Council. After some discussion, John C. made a motion that the Parks and Recreation Advisory Board • Establish a subcommittee of three (3) Board members to work with Ms. Nicholls to develop a prioritized action plan for better park accessibility using the information presented; and • Present the action plan to the City Council. Steve stated that the City Council would be having their Strategic Planning retreat on May 14-15, 2001, to discuss strategic issues, and urged the Board to present an action plan to them before that time. John Nichols amended the motion to state that the Council should be given a progress report with an indication that the Parks and Recreation Advisory Board would be working to prioritize some of their recommendations. Glen Davis seconded the motion. All were in favor, and the motion passed unanimously. The progress report will be taken to the City Council on May 10, 2001. John Nichols, Glen Davis, and Glenn Schroeder volunteered to serve on the subcommittee. John C. made a motion to approve the members of the subcommittee. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. The subcommittee will meet with Ms. Nicholls on Wednesday, May 9, 2001, at 4:00 p.m. 6. Discussion, consideration, and possible action concerning the Parks and Recreation Board Fiscal Year 2002 budget issues and priorities: This item was a follow-up to the March 6, 2001, meeting during which the Board had been asked for input concerning their budget issues and priorities for Fiscal Year 2002. Steve gave a progress report of the Board's Fiscal Year 2001 approved list. Steve reminded the Board that these issues would be brought to the City Council for consideration on May 10, 2001, during the joint meeting with the Parks and Recreation Advisory Board. After some discussion, the Board put together the following list: • Provision of the necessary support to develop an Urban Forest Management Plan for the City of College Station; • Continued concern over the 30/60 Corridor Issue; • Support the implementation of a Greenways Oversight Committee to support the Greenways Master Plan; • Implementation of the Park Maintenance and Facility Standards Plan; • Implementation of intergenerational park projects; Page 2 of 5 Parks and Recreation Board Regular Meeting Tuesday, April 23, 2001 • Identification of a skateboard park location and initiation of construction; • Concern regarding acquisition of land prior to development; • Concern regarding playground renovation and replacement; • Purchase of two backstops and two batting cages to be located at Bee Creek Park; • Implementation of Senior Programs; • Implementation of Neighborhood and Community Park Access Plan; and • Resolution of conflicts between greenways and the Park Land Dedication Ordinance. Glen D. made a motion to approve the Board's priority budget items for Fiscal Year 2002 to present to the City Council. John C. seconded the motion. All were in favor, and the motion passed unanimously. 7. Discussion, consideration, and possible action concerning revisions to the Parks and Recreation Department User Fee Study: Steve stated that the revision to the Parks and Recreation Department User Fee Policy was developed during the March 26, 2001, Special Board meeting, and was included in the packets for review. He added that the Athletic Renovation and Improvement Fund statement was also included as part of the policy. John C. made a motion to approve the revised policy. Glen D. seconded the motion. All were in favor, and the motion passed unanimously. 8. Presentation, discussion, and possible action concerning a possible Park Land Dedication Ordinance Revision: Steve stated that this item was a follow-up to the March 6, 2001, meeting, and is related to the concern that much of the land being dedicated by developers is in the floodplain and detention ponds. He said that when the Park Land Dedication Ordinance was revised in 1999, it was recommended for official review once every three years, and that the next official review would be in the year 2002. He urged the Board to take a closer look at the current ordinance because they may not be fully exercising its powers. He also recommended that during the summer, the Board review the current ordinance, and continue to use it until the official review comes up. Eric Ploeger stated that the ordinance gives the Board a lot of authority pertaining to park land dedication. This item was for discussion only, and no motion was made. 9. Discussion, consideration, and possible action concerning City Council Vision Statement #4: Strategy #1 (More emphasis on making parks more intergenerational): Steve stated that this strategy was conducted as a class project by a Recreation, Park, and Tourism Sciences class at Texas A&M University, and was presented to the City Council on April 12, 2001. He went on to say that the City Council appeared supportive of the report and they directed Parks and Recreation Department staff to begin work on intergenerational projects in conjunction with the Parks and Recreation Advisory Board. Steve stated that the Department is currently working on existing capital improvement projects where intergenerational features and concepts will be incorporated into the parks. Three (3) of these parks are Gabbard, Brison, and Merry Oaks. He added that features and concepts would also be incorporated into new park designs as well. This was an informational item only, and no motion was made. Strategy #5 (Continued emphasis on parks maintenance to quality standards through the budget process): Steve stated that a report on this strategy was presented to the City Council on March 22, 2001. The report recommended an Urban Forest Management Page 3 of 5 Parks and Recreation Board Regular Meeting Tuesday, April 23, 2001 Plan, for which the Department would recommend funds through the budget process. He went on to say that a methodology would also need to be developed. Steve stated that the report also addresses playgrounds. Dr. Crompton stated that one of the semester projects that he assigned his class was related to playground safety, and addressed his concerns over playground safety risks in parks. Curtis Bingham, a Certified Playground Inspector, took the floor and discussed the inspections that he had conducted of the playgrounds in College Station parks. He talked about some of the potential safety risks that he had noted during some of his inspections of 28 parks, which included: ® Concrete borders around the playgrounds being too close to the actual playground; ® Entrapment areas on the playground units; ® Slide poles being too close to the decks; ® Tire and child swings attached to the playground units; ® Splintered wood decking on the playground units; and ® Gaps between the decking levels. Steve noted that a lot of the standards have changed since those playgrounds were installed. He added that several playgrounds have already been replaced and more are scheduled to be replaced. Steve went on to say that the Department needs to try to increase its existing replacement fund in order to address some of the risks, and suggested an increase of $50,000. This was an informational item only, and no motion was made. 10. Report, discussion, possible action concerning Veterans Park and Athletic Complex: Steve stated that the Phase I development project for the park was presented to the City Council on March 22, 2001. At the meeting, the City Council directed Parks and Recreation Department staff to develop a Phase I project that includes two (2) lighted softball fields, four (4) soccer fields (two (2) lighted), related parking, and restroom facilities. Staff was also directed to come up with two (2) alternates --one, which would provide two (2) additional soccer fields, and another which would provide additional landscaping. Staff was also directed to come up with the means to fund those additions. Staff will present their funding recommendation to the City Council on May 10, 2001. Steve said that the selection of the artist to design the veterans memorial at the park will take place on May 4, 2001, at the Arts Council, at 2:00 p.m. He stated that the public is invited to attend. He went on to say that the parking area related to the Phase I development project would be delayed until the design is chosen for the memorial project. This way, the parking lot would compliment the memorial. The Veterans Park and Athletic Complex Subcommittee, along with several members of the Memorial for all Veterans of the Brazos Valley Inc., will be meeting on Monday, May 7, 2001, at 3:00 p.m., to discuss the naming of streets and facilities at the park. Steve talked about some of the upcoming events for the veterans memorial. This was an informational item only, and no motion was made. 11. Report, discussion, and possible action concerning current projects in the Wolf Pen Creek area: Steve stated that the current project is focused on the trails for the lower half of the corridor. He went on to say that the design for the project is under contract with Page 4 of 5 Parks and Recreation Board Regular Meeting Tuesday, April23, 2001 McClure Engineering, and showed the Board the concept that had been approved by the Wolf Pen Creek Oversight Committee. The design is going forward, and is expected to be under construction by the summer. The funding for the project is coming from the Wolf Pen Creek Tax Increment Finance fund. This was an informational item only, and no motion was made. 12. Consent Items: Capital Improvement Projects Report: ® Glen D. asked if the bonds allocated for Veterans Park and Athletic Complex were available and earning interest. Eric stated that the money would be available at the time that the park is developed. ® John C. asked what the status was regarding the acquisition of a community park site. Steve stated that the acquisition was not complete. Discussion of next meeting date and agenda: The next Parks and Recreation Board meeting is scheduled for Tuesday, May 8, 2001. The Board asked that the following items be placed on the agenda: ® Discussion of the joint meeting between the Parks and Recreation Advisory Board and the City Council on May 10, 2001; and ® Discussion regarding the Madeley Park Development. 13. Adjourn: The meeting adjourned at 10:05 p.m. Page 5 of 5 Parks and Recreation Board Regular Meeting Tuesday, April 23, 2001 Vision Statement #4 4. As a result of our efforts citizens will be enriched by a range of cultural arts and recreational opportunities provided through citywide initiatives and collaborative efforts. • Libraries • Recreation • Performing arts • Public art • Teen center • Festivals. • Parks • Museums • Athletic activities Preliminary Budget Issues for FY 01. Parks and Recreation Department 1. Conduct a space needs study for Parks and Recreation needs. Advisory Board Input The Parks and Recreation Advisory Board provided the following input on key budget and strategic planning issues for next fiscal year. 1. Urban Forestry Plan — Provide the necessary support to create an Urban Forestry Plan. One suggestion was to create an ad hoc advisory board. 2. Strategic integration of sports marketing and special events promotions. — Have a cohesive effort for sports marketing and special events promotions. This would involve the Parks Department activities in this area, the Convention and Visitors Bureau, and the Sports Foundation. 3. Frisbee Golf on old landfill site — Committee expressed a desire to have this included on a CIP list. They also wanted to move up the development of the site. 4. 30/60 Corridor issue — Committee was concerned about this study as it relates to the Veterans Park and Athletic Complex. Concerns include the issue of a connection from Copperfield Drive to Highway 30. 5. Tennis court lights at the High School — Provide funding to Tight six existing courts for public use. 6. Greenways Implementation — Encourage the earlier acquisition of greenways in accordance with the approved plan. 7. Soccer fields policy and use issues — Improve the turf conditions of the 12 existing competitive soccer fields. 8. Lincoln Center leadership development and program enhancement — Support the goals of the Lincoln Center Advisory Committee. 6 Vision Statement #4 As a result of our efforts citizens will be enriched by a range of cultural arts and recreational opportunities provided through citywide initiatives and collaborative efforts. Strategy #1 More emphasis on Making Parks More Intergenerational Implementation Plans a. Direct Parks Board to place more emphasis on "passive" parks, i.e. benches, walking paths Strategy #2 More Interaction Between Parks Advisory Board and Planning and Zoning and Shared Vision With Council Implementation Plans a. Schedule periodic meetings between Council and Parks Board Strategy #3 Continue to Update Comprehensive Plan Regarding Parks System Implementation Plans a. Establish design standards and criteria for development and placement of parks. Examine zoning ordinance as it relates to park land location and acquisition b. Analyze park distribution to determine areas that may be under served or under utilized, Strategy #4 Connectivity Between Greenways and Parks Implementation Plans a. Implement demonstration project to establish a future policy regarding greenway m park connectivity b. Greenways review (See Vision #8 Strategy #2) c. Wolf Pen Creek Masterplan implementation Strategy #5 Continued Emphasis on Parks Maintenance to Quality Standards through the Budget Process Implementation Plans a. Review fee structure and policy for possible revision in order to create funding for parks maintenance/upgrade. b. Review certain park maintenance service levels and identify options and associated costs to increase these service levels. Strategy #6 Develop Programs and Facilities for Senior Citizens Implementation Plans a. Staff work with Sr. Advisory Board to address space/facility needs. b. Address creating a Senior Citizen Advisory Board City of College Station Parks & Recreation Department Fiscal Year 2001 Board Goals o Investigate the feasibility of cooperative ventures with CSISD o Support the implementation of a Greenways Oversight Committee to support the Greenways Master Plan o Establish policies and standards for re -appraisal of existing parks, facilities, and services offered by the Department o Encourage arboretum/garden parks and color emphasis in existing parks o Work on plans to make current and future parks intergenerational o Set up quality standards to measure performance for maintenance and field use for neighborhood and community parks o Revision of the Surcharge Policy o Review the Parks and Recreation Department Fee Policy o Intergenerational ideas spanning all age gaps o Develop programs and facilities for senior citizens • Develop an Urban Forestry Plan for the City of College Station El Investigate the feasibility of cooperative ventures with TAMU on facilities and programs o Explore the feasibility of a commercial ice skating rink o More interaction between Parks Advisory Board and Planning and Zoning Commission, and shared vision with City Council o Monitor code review and revision projects currently underway with respect to codes impacting parks. o Identify areas of common concern between Parks Advisory Board and Planning and Zoning Commission. o Review the parkland dedication ordinance. Keep current a file of other city parkland dedication ordinances and review every three years. o Develop criteria for parkland dedication. What are the desired characteristics of a neighborhood park with respect to size, amenities, pedestrian access, vehicle access, lighting, vehicle parking, trees, open space, connectivity to greenways, connectivity to bikeways, drainage and retention ponds, ease of maintenance, location with respect to arterial streets and the neighborhoods served, etc. o Explore further the concept of advanced planning for neighborhood parks well ahead of the development in an area. o Identify, as a part of the City's Comprehensive Plan, the future general location of community parks. Determine time frames for when they will be needed. Estimate land acquisition costs. Develop community park acquisition strategy. Page 1 of 2 ❑ Explore opportunities and identify locations where parks could serve as the focal point for a neighborhood, subdivision entrance, city gateway, or arterial corridor. ❑ Further explore opportunities for developer fees and/or parkland dedication for development of community parks. Find out what other Texas cities are doing. ❑ Identify obstacles to quality parkland dedication by developers. Work to remove obstacles that are within the control of the City. ❑ Schedule a joint meeting of the Parks Advisory Board and the Planning and Zoning Commission once a year. ❑ Schedule a joint workshop meeting of the Parks Advisory Board and the City Council once a year. On -Going Activities ❑ Implementation of the approved Capital Improvement Program. o Implementation of the Wolf Pen Creek Master Plan. Page 2 of 2 CITY OF COLLEGE STATION PARKS & RECREATION DEPARTMENT FEES POLICY STATEMENT The citizens of College Station have made a commitment to excellence in parks facilities and recreation programs. These facilities and services require substantial expenditures by the City to ensure appropriate maintenance and effective programming. This policy is intended to insure that a proportion of these costs is recovered through user fees in an equitable manner in accordance with the City's current fiscal and budgetary policies approved by the City Council. I. Fees for athletic programs shall be set in accordance with the following guidelines: A. The cost of maintaining and operating athletic facilities should be borne by those who use them. In addition, in those situations where the City has responsibility for organizing and/or programming activities, participants should bear all costs involved including proportionate staff salaries and overhead of direct supervisors associated with the program. B. The City recognizes that it is appropriate to subsidize youth athletic and aquatics activities. Such activities contribute to educational development and to encourage leisure literacy, which are increasingly important aspects of life. Youth is defined as all students individuals up to, and including, twelfthgrade eighteen years of age. The City will absorb the bulk of these costs.all maintenance and operating costs associated with facilities and the staff costs associated with organizing and/or programming activities. A fee will be assessed to cover all variable costs associated with programs such as uniforms, equipment. awards, umpires, etc. in accordance with the City's fiscal and budgetary policy statement. C. It is intended that facilities and programs should be available to all citizens and that none should be excluded because of inability to pay. The Department Director, at his/her discretion, may reduce any fee in individual cases upon evidence of financial hardship. The "Parks Bucks" program is intended to meet the majority of these cases. D. In addition to this user fee policy, the City levies a fee surcharge. which goes into an Athletic Renovation and Improvement Fund. The policy governing that fund is attached to this policy. II. Fees for the use of rental facilities shall be set to cover the cost of utilities and maintenance expenses related to that facility. Deposits may be required, as needed, to ensure proper care and clean-up is provided by user groups. Deposits Page 3 of 5 Parks and Recreation Board Special Meeting Monday, March 26, 2001 may be waived when users establish a satisfactory record with the City, and will be determined on a case by case basis- The fee and deposit will be waived for the College Station Independent School District per a joint use agreement. III. Aquatics, special events and instruction fees shall be set to cover all expenses directly associated with conduct of the class or event. Pool admission fees shall be set on an annual basis to recover a portion of the pools' operating expenses up to 50%. All fees shall be reviewed on an annual basis at public meetings by the Parks and Recreation Board. After receiving public input, the Board will then submit fee recommendations for the next calendar year to the City Council for final approval. Page 4 of 5 Parks and Recreation Board Special Meeting Monday, March 26, 2001 Athletic Renovation and Improvement Funds The CIP Committee recommended multiple lighting, irrigation, shade structures, pathway and backstop projects on athletic fields as part of the 1998 bond program that was approved by the City Council and the citizens. They were assured that this would restore all athletic fields to the City's desirable standard. However. the CIP Committee noted that it was unreasonable to fund these short- term projects which had an expected life of considerably less than 25 years with 25 year bonds, since future taxpayers would be paying for assets that no longer existed. The Council concurred with the Committee's strong recommendation that a surcharge should be required of all teams using athletic fields to pay for the replacement of items that have deteriorated as a result of their use, and for any improvements in the existing standard of facilities they would like to have. In response to this mandate, the Parks and Recreation Department is preparing a rolling 10 year schedule which projects the renovations and improvements required at each athletic field complex. Input from representatives of the athletic field users will be solicited in preparing this schedule. The costs of implementing the 10 year program will be calculated, with allowances made for likely future cost increases, and divided into equal annual amounts. The surcharge will be sufficient to pay each user groups' prorated share of the fields' annual renovations and improvements. This money will be retained in a separate capital fund for each athletic field complex, and will be used exclusively for renovating or improving that complex. The Parks and Recreation Department will consult with representatives from the athletic groups contributing to a fund before money can be appropriated from it. It is likely to take some months for the staff to carefully develop and cost the 10 year plans. However, it is desirable to implement the program as soon as possible, since delays will increase the surcharge amounts that will be needed in future years. This policy will be implemented on October 1.1999 at the commencement of FY2000. In lieu of the availability of the 10-year plan, the Parks and Recreation Board recommended a surcharge be leveled on each item that equates to approximately $5 per person, per season (Fall, Spring, and Summer). per team in FY2000. This will be reviewed with athletic team representatives before the FY2001 budget cycle when the rolling 10-year plan is available, and revisions, if necessary, will be made to this $5 amount to reflect the financial needs of the fields. This procedure will be replicated annually in future years. Page 5 of 5 Parks and Recreation Board Special Meeting Monday, March 26, 2001 PARKS & RECREATION DEPARTMENT CIP PROJECT LI T FY 2001 Priority & Project Status Project # Budget Funding Source Expected Completion Date Completion Date Final Cost 3 Brison Park Improvements PK0100 $54,600 '98 G.O. 1 Brothers Park Improvements In Construction PK0084 $32,000 '98 G.O. 3/31/01 3/28/01 $25,087.00 1 Business Center Landscaping Project In Construction GG9705 $250,000 G.O. 7/31/01 2 Castlegate Park Design In Design 4/31/01 1 Cemetery Land Acquisition GG9905 $275,000 '98 G.O. 3 Central Park Improvements PK0101 $17,000 '98 G.O. 2 Community Park Acquisition Underway PK9948 $520,000 '98 Bond 6/1/01 2 Gabbard Park Improvements In Design PK0102 $78,000 '98 G.O. 9/30/01 1 Hallaran Pool Filters & Coating (FY `01) On Hold PK0106 $120,000 FY '01 3/31/02 2 High School Tennis Court Lights (FY `01) Agreement Complete PK0109 $91,500 FY '01 9/1/01 Indoor Grant Application for Joint CSISD Project Suspend until 01 1 Lemontree Park Playground Complete PK0066 $22,000 '98 G.O. 12/31/01 11/31/01 $21,000 1 Lick Creek Grant Application Complete '98 G.O. 1 /31 /01 1/19/01 N/A 2 Lick Creek Trails Grant Project Grant Approved $126,265 C.D.B.G. Funds 2 Lincoln Improvements On Hold CD1292 $90,000 FY '01 10/1/01 Revised: April 5, 2001 2 Merry Oaks Improvements In Design PK0103 $37,000 '98 G.O. 9/31/01 1 2 2 1 1 3 Merry Oaks Playground Replacement Millenium Winds Improvements (FY `01) Oaks Park Bridge In Construction Out to bid PK0088 PK0067 $25,000 $7,195 $28,000 Replacem ent Funds FY '01 '98 G.O. 3/31/01 6/31/01 3/28/01 $23,643 Parking Garage Landscape Plan Raintree Park Improvements Shenandoah Park Development Complete In Construction PK0068 $44,000 $48,000 C.O. '98 G.O. Ded 12/31/01 4/31/01 12/1/01 4/6/01 $28,187 1 1 2 1 1 Southwood Soccer Field Renovation (FY `01) Thomas Park Improvements Thomas Pool Improvements Thomas Pool Leak Investigation & Repair (FY `01) Veterans Park Phase I Bids Underway Complete On hold Complete In Design PK9931 PK0104 PK0107 PK9941 $84,000 $19,000 $25,000 $2,120,000 FY '01 '98 G.O. '98 G.O. FY '01 '98 G.O. 5/31/01 12/31/01 5/1/02 11 /31 /01 2/01 $80,000 2 1 Veterans Park Water Feasibility (FY `01) West District Maintenance Shop Complete Complete PK0110 PK9927 $25,000 $501,000 FY '01 '98 G.O. 10/1/01 2/31/01 2/01 2/16/01 1 Willow Branch Tennis Courts Complete PK0074 $125,000 DED 3/1/01 2/16/01 $125,000 2 Woodway Park Development Wolf Pen Creek Tree Planting In Design $468,600 Zone 3 Dedication 7/31/01 3/22/01 $5,491.00 (+ $1,785.00 for 1 year Maint. until March 02) O:/parks/Projects/C I P/ci p2001.doc OTHERS 1 1 3 City Center Concepts City Hall Atrium George Bush at Wellborn Road to Texas Avenue Medians Complete Complete GG0102 $8,500 5/1/01 2/23/01 $8,547.00 2 2 1 Northgate Park (FY `01) Raintree Land Acquisition Wolf Pen Creek trails On hold In Design 1 Wolf Pen Creek Design Charette Skateboard/Roller Hockey Park PRIORITIES Complete Public Hearing Jan 30, 2001 PK0073 $162,000 WPC TIF FY00 SLA #1 - In progress currently or will be in progress before January 1, 2001. #2 - In progress before August 1, 2001 #3 — In progress after October 1, 2001 O:/parks/Projects/CI P/cip2001.doc CITY OF COLLEGE STATION LINCOLN RECREATION CENTER ADVISORY COMMITTEE Regular Meeting Minutes Monday, March 12, 2001 Lincoln Recreation Center 1000 Eleanor Street 5:45 PM 1. Call to order- The meeting was called to order by LRC Advisory Committee Vice Chairman Joe Dan Franklin at 5:44 p.m. 2. Hear visitors- None present 3. Pardon — Consider requests for absences of members from meeting- A Request for absence was received from LRC Committee Chairman, Carolyn Williams. 4. Approval of minutes from Regular February, 2001 Meeting. The February 2001 Minutes were approved with the noted corrections to correct date at the top of Minutes and correct the member attendance. 5. Discussion and Possible consideration of Donation to Telia Peterson- The committee was informed of the levels of support that could be offered to Ms. Peterson and motion was made by Clemmons and carried to provide a $100 donation to Ms. Telia Peterson. It was also decided that upon return Ms. Peterson would make a report of her activities to the Committee. 6. Discussion and possible consideration of development of LRC newsletter and website — Jackson discussed the LRC website with the Committee. It was decided that Jackson would work with Public Relations subcommittee Chairperson, Eleanor Williams to publish Quarterly LRC newsletter publications. Williams advised that July 1, 2001 would be the target date for the first publication. 7. Discussion and possible action on a youth development survey- Jackson provided details on viewing the Youth Development Outcome Measurement (online document). No action was taken on this item. 8. Discussion and possible action on the LRC Advisory Committee's Proposed 70's Hip -Hop Party for Teens - This item was Tabled for the April 9, 2001 Committee Meeting. 9. Discussion and possible consideration of a Participation Form- Clemmons presented the draft of the afore- mentioned document to the Committee for discussion/comments. It was decided that Clemmons would fine- tune the document and submit for final approval at the April 9, 2001 Committee Meeting. 10. Report(s): — Treasurer- Clemmons reported a $60.00 Donation — Quarterly Report -Jackson a. Special event evaluation and report, Terrell Tournament Jackson informed the committee the event was a success. The only modification for next year would be an addition of a Peace Officer at future tournaments. b. Spring break Activities — Jackson informed the Committee of the LRC planned activities for Spring Break. c. Creative programming -Jackson discussed the LRC's plans for more involvement in the areas of outreach, diversification as well as specialization in programs geared towards teens. C:\WINDOWS\TEMP\aprilmtgminutes2001.doc d. Recreation assistant evaluation tool- Jackson informed the Committee that he would develop the recreation assistant evaluation tool and have it ready for the summer. e. Advisory Committee Workshop evaluation and information -Jackson discussed the workshop with committee members. — Education Subcommittee- Clemmons lead the committee discussion on the TAAS Buster and announced that the next TAAS Buster was planned for September. Girls Outreach Subcommittee -Thomas informed the committee that she had spoken with an etiquette instructor and they have planned a workshop on etiquette to be held at the LRC and concluding with a dinner at the Texas A&M University Faculty Club. Thomas then asked for permission to proceed with the plan to host the etiquette session followed by the dinner at the Faculty Club. After discussion it was decided that this item will be discussed at the April 2001 Meeting and decided upon at that time. —Facilities Subcommittee- No information presented —Public Relations Subcommittee- No information presented 11. Future Agenda Items- Motion was made and carried to table the discussion of the LRC Juneteenth participation until the April 9, 2001 Meeting. Motion was made by Jackson and carried to invite Mr. Toree to attend a LRC Committee Meeting and at that time Mr. Toree would be thanked for his donation of the Magna Carta Materials to the LRC. 12. The meeting adjourned. The building is wheelchair accessible. Handicap parking spaces are available. Next LRC Advisory Committee Meeting Monday, April 9, 2001 at the LRC. C:\WINDOWS\TEMP\aprilmtgminutes2001.doc Senior Advisory Committee Regular Meeting Monday, March 26, 2001 10:00am THE ANNEX Minutes Members Present: Betty Horne, Wendell Horne, Bill Kling, Florace Kling, Joanna Yeager, Annie Lee Finch, Bill Lanca§ter, Mary Lancaster, Phyllis Dozier, Helen Siegel and Carol Parzen Members Absent: Bill Lay, Mary Jo Lay, Vallie Broussard and James Boone Guests: Jimmie Gilbert, Neal Recreation Center Kerri Brittain, Eisenhower Project Courtney Jester, Intern Staff Present: Marci Rodgers, Senior Services Coordinator I. Welcome: Carol Parzen called the meeting to order at 10:02am II. Approval of February 26, 2001 minutes: Wendell Horne made the motion that the minutes be approved. Helen Siegel seconded the motion. The motion passed and the minutes were approved. III. Report on Neal Recreation Center tour: Carol Parzen, JoAnna Yeager, Helen Siegel, James Boone and Marci Rodgers toured the Neal Recreation Center on Tuesday, March 20th. Comments were shared with the advisory committee and Mr. Gilbert the education director for the center was able to answer additional questions from the committee. The center is located next door to Neal Elementary School in Bryan and was funded by the City of Bryan, Bryan Independent School District and a grant from the Texas Parks and Wildlife. It is currently operated and staffed by the City of Bryan. Those who toured the facility were very impressed and complemented the staff. The advisory committee was able to answer questions from the Bryan Parks Department concerning how to start a Senior program. The city is very interested in working with seniors. IV. Eisenhower Program report: Kerri Brittain reported that their research has been completed. They are waiting approval from the A&M review board on the survey. Approximately 150 surveys will be mailed and a report will be given to the committee. Those members who attended the conference in New Orleans said it was very informative and a report will be presented. V. Senior Services Coordinator report: A copy of the report is on file. The new Senior Friendly Award program brochure was distributed and discussed. The committee discussed the best means of distributing the brochures. It was suggested that they be included in business utility bills. Also, promotion on local TV noon shows along with public service announcements to all news media. The committee would like to see an article in the Eagle and Golden Eagle. Phyllis Dozier asked if we were going to recognize businesses in Bryan. Bill Kling made the motion that the Senior Advisory Committee recommend to the College Station City Council that the award include businesses in the Brazos Valley. Bill Lancaster seconded the motion. The motion passed. Bill Kling asked the committee if they would be interested in a study of intergenerational communication. Discussion included identifying specific areas such as changes in communication, improvement between seniors and students. For example, the students seem to talk so fast that it is hard for older adults to understand their words. The committee seemed in favor of the idea and will discuss the topic at the next meeting. The University could be a great resource on this topic. Courtney Jester announced that a fundraiser was being held at the Wolf Pen Creek Amphitheater on May 9th' Aimed Forces Day, to raise money for the new Veteran's Park Memorial VI. Next meeting: The committee will meet again on Monday, April 30th VII. Adjourn: The meeting adjourned at 11:20am N 11" CITY OF COLLEGE STATION • PARKS AND RECREATION Absence Request Form For Elected and Appointed Officers equest Submitted on (date) 4/23/01 I will not be in attendance at the meeting of April 23, 2001 for the reason(s) specified: Conflict with a business meeting. Signature This request shall be submitted to the office of the committee/board secretary prior to the meeting date. o:board/absenteeform.doc Fr4m: "George W.R. (Bill) Davis" <bill@pianoplace.net> To: 'Kris Startzman' <KSTARTZMAN@ci.college-station.tx.us> Date: 4/10/01 2:04PM Subject: Request for Pardon On Monday April 23, beginning at 5:30 I am already committed to a Board Meeting and rehearsal for the Brazos Valley Chorale. As a member of the Board of Directors for the Chorale, and since this is our last Bard meeting prior to our Light Divine Concert at Christ United Methodist Church on May 13 @ 4:00, I will not be able to attend the Special Parks Board meeting. —Original Message From: Kris Startzman [SMTP:KSTARTZMAN@ci.college-station.tx.us] Sent: Tuesday, April 10, 2001 10:25 AM To: gschroeder@aggiecatholic.org; GDavis6264@aol.com; DAVISG@fabtexas.com; lwood@medicine.tamu.edu; jcrompto@ ts.tamu.edu; Jpn@tamu.edu Cc: Glenn Brown; csb@cox-intemet.com; jturton@mail.st-joseph.org; bill@pianoplace.net; G-dresser@ttimail.tamu.edu Subject: P&R Board Meeting Rescheduled The Parks an 10, 2001), h..,s 1. Recreatio n resch Please see attach • r r vs oard that was scheduled to meet tonight (April ul to londay, Aprl 23, 2001. agenda, dong with an u If you hive ny questions, please feel fr for the inconvenience. Kris me • *1 t ted CIP 7 • 41, - College Station. Embracing the Past, Exploring the Future. « File: April 23, 2001.doc >> « File: cip2001.doc » rt. 14. Sorry From: Jon Turton lturton@mail.st-joseph.org> T 'Kris Startzman' <KSTARTZMAN@ci.college-station.tx.us> Date4/9/01 5:46PM Subject: RE: Parks Board Meeting Reschedule I will be out of town on the 23rd on business. I'm sorry. —Original Message — From: Kris Startzman [mailto:KSTARTZMAN@ci.college-station.tx.us] Sent: Monday, April 09, 2001 4:51 PM To: gschroeder@aggiecatholic.org; GDavis6264@aol.com; csb@cox-intemet.com; DAVISG@fabtexas.com; jturton@mail.st-joseph.org; Iwood@medicine.tamu.edu; bill@pianoplace.net; jcrompto@rpts.tamu.edu; Jpn@tamu.edu; G-dresser@ttimail.tamu.edu Cc: Curtis Bingham; David Gerling; Glenn Brown; Linda Waltman; Ross Albrecht; Ric ser; Steve Beachy; Ifamsworth@tamu.edu Subject: Parks Board Meeting Reschedule ** High Priority ** The Parks and [-e-cre-i'ion Board m.--ting that s scheduled for this Tuesday ( pril luh) has been canceir The C1 Secretary's Office did nit post our agenda, ,=Ind therefsre we cannot ksafly hold the public rneetng. e have a lot of items in the .genela that need the Board's consider.tion, so we re byi,-g to reschedule the mthig ftr Montay, April 23rd. Please check your vailability for that day, nd let me know as soon as possible if it will work for you. Thanks for your help, and sorry for the inconvenience. Kris College Station. Embracing the Past, Exploring the Future. Fr,forn: "Dresser, George" <g-dresser@tamu.edu> To: 'Kris Startzman' <KSTARTZMAN@ci.college-station.tx.us> ate: 4/10/01 11:27AM Subject: RE: P&R Board Meeting Rescheduled Please use this as my request for an approved absence from the April 23 meeting. I will be in Memphis for the entire week on University business. --Original Message — From: Kris Startzman [mailto:KSTARTZMAN@ci.college-station.tx.us] Sent: Tuesday, April 10, 2001 10:25 AM To: gschroeder@aggiecatholic.org; GDavis6264@aol.com; DAVISG@fabtexas.com; Iwood@medicine_tamu.edu; jcrompto@rpts.tamu.edu; Jpn@tamu.edu Cc: Glenn Brown; csb@cox-intemet.com; jturton@mail.st-joseph.org; bill@pianoplace.net; Gs:resser@ttimaLtamu.edu Subject: P&R Board Meeting Reschedul The Parks -ind Recreation Board that was scheduled to meet tonight (April 10, 2001), has been rescheduled to Monday, April 23, 2001. Please see tt ch ,-111 revised agenda, along with an updated CIP Report. If you have any questions, plea for the inconvenience. Kris feel fr to call me at 7 College Station. Erfilorcing the Past, Exploring the Future. -3414. Sony From: <GDavis6264@aol.com> To: <KSTARTZMAN@ci.college-station.tx.us> Date: 5/7/01 4:31PM Subject: Re:Tuesday Park Board Meeting I will be out of town on business and will be unable to attend the meeting Tuesdat night.