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HomeMy WebLinkAbout06/13/2000 - Regular Agenda - Parks BoardCITY OF COLLEGE STATION PARKS AND RECREATION BOARD Regular Meeting Tuesday, June 13, 2000 Parks Conference Room 1000 Krenek Tap Road 7:00 p.m. 1. Call to order 2. Hear visitors 3. Pardon — Consider requests for absences of members from meeting 4. Approval of minutes from Regular Meeting of May 9, 2000. 5. Discussion and possible consideration regarding alcohol usage at Central Park 6. Committee Reports (each committee will give a report over their accomplishments of the last year, and what they hope to accomplish during the next year): • Conference Center Advisory Committee • Lincoln Center Advisory Committee • College Station Recreation & Sports Association • Senior Advisory Committee • Teen Advisory Committee 7. Discussion and possible consideration concerning park land dedication requirements for the Crowley tract 8. Discussion and possible consideration of developing an urban forestry plan for the City of College Station 9. Discussion and possible consideration of conducting a feasibility study to build a skateboard park 10. Discussion and possible consideration of City Council Strategic Issues 11. Update, discussion, and possible consideration concerning a special venue tax for sports facilities 12. Consent Items: Capital Improvement Program Projects Report — Discussion of next meeting date and agenda 13. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. City of College Station Parks & Recreation Board Regular Meeting Parks Conference Room June 13, 2000 7:00 p.m. Staff Prege 11) card t Steve Beachy, itirector of Parks and Recreation; Pete Vanecek, Senior Park Planner; David Gerling, Special Facilities Superintendent; Grace Calbert, Conference Center S pervisor; Lance Jackson, 1;1 les Center Supervisor; Curtis t ingh .1n, Parks Operations Superintendent; Shannon Waddell, Recreation Supervisor; Tony Scazzero, Recreation Supervisor; Marci Rodgers, Senior Services Coordinator; Kris Startzman, Board Secretary. Members Present: CTuis arzilla, Chair; George Presser, Co -Chair; Glenn Sel roeder; Jo I Nichols; Bill Davis; Jon Turton; Laura Wood, Alternate. Board Members Absent: Glen Davis; John Crompton, Alternate. Guests: Steve Smith, 1003 Dexter /rive, College Station, Texas Jim Wendt, 2201 Timberloch Pl.oce, The Woodlands, Texas Wallace Phillips, 5010 Augusta Circle, College Station, Texas Charles Ellison, P.O. ilr) 0 X. 10103, College Station, Texas Mollie Guin, 1605 N. tlue onnet Circle, College Station, Texas Carter Hall, 1702 Amber ridge, College Station, Texas Visitors: Larry K. Farnsworth, 4012 Hunter Creek, College Station, Texas 1. Call to 2. Swearing in of new members: Jon Turton, John Nichols, Glenn Schroeder, and L ura Wood were sworn in to serve on the P.] ks and Recreation goard. rder: The meeting was called to order at 7:03 p.m. r visitors No visitors spoke at this time. 4, rardoi, — Consider requests Tor abgene s of memb;!rs from meeting: John Nichols made a motion to accept the absences of Glen Davis and John Crompton as excused. Chris Barzilla seconded the motion. All were in favor, and the motion passed unanimously. P rks and Recreation amord R gdar Meedng Tuesday, June 13, 2000 Page 1 of 7 5. Alnprow.. ll of rraaunutes from I1'egaaflar meeting of May 99 200(k John moved to approve the minutes from regular meeting of May 9, 2000, with a minor editorial change. mill Davis seconded the motion. All were in favor, and the motion passed unanimously. 6. MtTIME ssioe. and possible coansider.stioan regarding alcohol usage at Central Park Steve Smith took the floor. He said that the recent incident ..t Central Park at which a team player was be ten with a baseball bat prompted his letter of concern regarding alcohol usage at the park. He feels ti,.,t drinking was probably a factor in the incident. Mr. Smith feels tlthe park doesn't have the same family atmosphere that frost attracted him to it. He went on to say that he does not feel comfortable playing sports or bringing his family to a place where there is heavy drinking, flaring tempers, and swearing. Steve peachy said that, to his knowledge, alcohol was not involved with the beating incident at Central Park. He said that rules at the parks are governed by a City ordinance, and at the present time, there is no prohibition on alcohol in the parks. To ch.:nge this situation would require a modification of the ordinance. He went on is say that he doesn't know if it is feasible to ban alcohol in a particular park or area of a park, but he would consult the Leg Department and bring the answer back to a future loard meeting. Steve said that in the meantime, the Department would resech the situation to see how extensive the problem is and report back to the oard. Glenn , asked Steve if there is supervision during games at the park or if someone monitors the dr i ing problem. Steve responded that Parks empl • yees are not at the park at all times during the games, but league officials usually are. He said that the Department would be able to express its concerns to the Leagues s well as try to come up with a solution to the problem. The Board agreed ti :.,t they would like the Department to research this issue and report back at a future meeting. No motion was made on this item. "1. Dismission and possible consideration cconcernig }dark Ld dedication regaairemmrrats for the Crowley Tract Steve I:. introduced Wallace Phillips (lPeveloper), Jim Wendt I"la Consult.nt), and Charles Ellison (Attorney). He said that the proposed development had been presented to the Parks and ecreation Board and to the Planning and Zoning Commission in years past. However, it has been a while since any development has occurred. He went on to say that it is the developer's contention tl .it the previsus Park L. nd Dedication Ordinance would still apply, wherein the requirement was one acre per 133 dwelling units. It is the City staff's contention that since there hasn't been !"arks and Recreation Board Regaakr Meeting Teeessdary, JJoee 13, 2000 Page 2 0f 7 43' development since the Park Land ordinance would apply. edication • rdinance was revised, the new The proposed development is located on Highway 6 and Greens Prairie Road, and is bisected by the proposed State Highway 40. The area is in Park Zone 10 and 13. The proposal includes approximately 757 single-family dwelling lots. Over four ,.,cres are being proposed for the park, but additional land is also being pros e sed for It eenbelts and walkways. The new P.' -k Land Dedication Ordinance states that the park land dedicated should be a minimum of five acres. So the Department is recommending that if the developer establishes a eighborhood park, that it be at least five acres. Steve went on to say that there is not an existing neighborhood park in that area, so neigh* orhood park is needed in the development. Steve said that the proposed dedication is in compliance with the City's Comprehensive Plan and with the Iecreatiin, Park, and *pen Space Master Pi n. Charles Ellison discussed the proposal. He stated tut a goal of the project is to incorporate a park system early in the development. John N. asked what the oard is being asked to act on. Steve said that the developer wsuld like to know, before they incur additional expenses, if the park configuration 4nd conceptual plan that they are proposing is agreeable to the It card. Jim Wendt discussed the proposed development. He said that proposed are three separate parks that are linked by a trail system. The amenities would be a couple of tennis courts, a basketball court, a picnic pavilion, a children's playground, a trail system that would link the three p.,ks, and a pond with a fishing pier. le said th.t the tl ee proposed parks would be equivalent to approximately 12 acres and the props sed trail system would be approximately seven acres (totaling around i 9 acres). It is the developer's contention to convey all of the acreage to the City of College St,tion. Steve said that the developer is proposing to develop the park, which is allowable under the ordinance, but the !oard would have the ability to approve the design specifications prior to constructi.n. ill D. moved that the 'l'arks and Recreation toard accept the conceptual plan with the proposed acreage. George D. seconded the motion. All were in favor, and the motion passed unanuimously. Committee calm -tag Steve said that this item had been placed on the agenda as a follow-up to the City Council's similar request to their Boards/Committees to report what accomplishments they have made over the past year. PaTifS and Idecrex ocs 3oard itegader Meedrag Tuesday, June 13, 2OW Page 3 of 7 Citnfere ce Center: Mollie Guin, Chairperson for the College Station Conference Center Advisory Committee, said that the purpose of the Advisory Committee is to study concerns at hand, make recommendations, and advise the Conference Center Staff and the Parks and Recreation Board of areas of community interest. The Advisory Committee is especially useful when its members serve as facilitators of ideas and as messengers to the community. She talked about the Committee's accomplishments over the last twelve months: • Completion of the City of College Station Memory Lane Oral History Project — this was a five-year project involving approximately 400 citizens and 100 volunteers to preserve College Station History. o Review of the Mission/Vision Statements of the College St.tion City Council. O IF.evision of the College Station Conference Center's policies, rules, and reguLtions. O Revision and simplification of the wording on the Conference Center Fees Schedule. o 111:evision of letters from churches on renting facilities. o Revision of the monthly and comparison reports concerning the number of commercial and non-profit users. o evision of the annual report over lost business. Lineoin Center Advisory Coninaittm L.1 ce Jackson, the liaison for the Committee, said he feels that one of the biggest accomplishments is that the Committee is being heard. He went on to say that there has also been an increase in civic awareness. Some of the accomplishments of the Committee are as follows: O Drafted a mission statement similar to the City Council's Mission Statement. O Created Subcommittees —Public elations and Education. O Implemented a Committee workshop that will be held twice a year. • Developed a customer service survey that will be implemented this next fiscal year. • Helped to implement a four-way stop at the intersection between Eleanor and Holleman. • Was instrumental in getting a lighted sign placed in front of the facility. Some of the accomplishments that they would like to achieve within the next twelve months are to e Become more active with city-wide activities. 3 Turn the Lincoln Center Facility into an alcohol -free facility. Parks and Reereadon Board Regular Meeting Tuesday, June 13, 2000 Page 4 of 7 o Improve the facility for the future — the Committee would like to review the facility, how to maintain it, and look at possible future expansions. • it ecome more active with the youth. College Sttioecreatio Sports Association: Glen avis was absent from the meeting. He will give a report at a future meeting. Senior Advisory Committee: Steve sid that the Senior Advisory Committee is not a formal committee at this time, but that they have been very active. Marci lodgers is the liaison for the Committee. She passed out a list of the accomplishments of the Committee for the last year (see attachment). Marci said that the seni r program is up and running She talked about some of the Committee' s accomplis 1; rents: • The Senior Advisory Committee w s formed in Janu.,. y 1999 — there are 17 members on the Committee tt meet monthly. o Computer classes were organized :.it the ILinco! Center ; Spring 1999. o Xtra Education classes are nsw oLlered to seniors. o They Hive hosted special events .Ind day trips. o They have met with the City Council to express goals and visions from the Senior Advisory Committee. Marci talked about what the Senior Advisory Committee would like to accmlish in the future: O iyecome a formal committee under the Parks and Recreation l;oard and adopt bylaws. o Conceptu:. line, request, and estblish a place for seniors to meet and function as a cohesive ..nd constructive group. O Structure programs for seniors, which permit them to be a viable part of the College Station community. O Organize senior potential to make College Station a progressive, culturally active, and safe place to live. Teen Advisory Committee: C,.0 r er Hall, the outgoing President s f the Teen Advisory Committee, said that the major accomplishment of the Committee was getting a teen center (The Exit) that they could call their own. Right now, they are trying to look at different avenues and goals. Some of the goals that they are looking at for next year are: o To meet with other youths on a statewide level to discuss youth -related issues. O To get involved with more community service activities. Forks ea r ' eereaaeoaa Board Regular Meg Tuesday, .decree 13, 2000 age 5 of 7 iscaassioaa and possible consider don of developing an alla. n forestry plasm for the City of CColiege Statiotmo (see item #10) la !I oseam ©Irfi and pss>ssible easider.3tio k of conducting a feasibility study to build a skteboard p aoko John Nichols made a motion to table items 9 & 10 until the July nth "arks and Recreation / oard meeting. Glenn Schroeder seconded the motion. All were in favor, and the motion passed unanimously. flIlo f➢iseaassiorc and possible consideration =1sff C➢ty C=I>aaaaei➢ St€ategce Ilssaaeso Steve said that the City Council and key City staff attended a retreat earlier in the month to come up with and discuss issues related to the City Council's eight vision statements. Steve went on to say that parks were one of the main topics that were discussed during the retreat. Some other items of concern for the City Council were: o Having developers plan parks up front before developing subdivisions. ® Coming up with intergeneratio 4,1 p..rk amenities t. ,accommodate senior citizens and the yiuth. o ! I aving more interaction with the Parks and i ecreation It oard and the Planning and Zoning Cmmission regarding neighborhood park development. o Having joint meetings with the City Council ,..nd the Parks and Recreation oard to discuss the :,oard's issues. Steve reminded the toard that even though some of the issues may not take up a lot of room on paper, they will in fact, take a lot of time and work to achieve. He went on to say that City Council and Management ' .,ve indicated that these issues are top priority —other issues of concern that the Parks and I'ecreation ard may have will need to be weighed against these issues. Once the action plan is complete, it will be forwarded to the Parks and I':ecreation I:foard for their review. This was an informational item, and no motion w.as made. 112. Update, discussion, and possible consideration concerning a speeial venue tax TOT sports facilitieso This item (whether the City should increase the hotel/motel tax rate by 2% to help Lund Veterans Park and Athletic Complex) has been discs ssed during previous meetings. Steve said that he h,ad asked Parks staff to prepare cost estimates for development of the softball facilities and to prepare estimates for the operation and maintenance of those facilities as well. Steve said that whe ; the numbers were added up, it appeared that there would not be sufficient funds to fully support the development and operation of the softball complex through this taxing source. Note: In order to use the special venue tax, it has to be self-supporting without the aid of ad valorem taxes, although, sales taxes can be used. A meeting has been set up with P:.0 ks staff, the Finance Director, and the Assistant City Manager to revisit the issue and to see if there are other tax resources available that could be used. This item will be brought back to " irks and Reereaieon Board Regular Meeding Tuesday, June 13, 2000 Page 6 of 7 the Parks and Recreation oard at the next meeting. This was an informational item, and no motion was made. 13 Consent I tentso Capital Improvement war gran :'projects 'eporta John N. asked if there had been any new development with Madeley Park (the land donated to the City of College Station to be used for park purposes). Steve said that he had informally spoken with City of ryan officials to see if they would be interested in doing a joint project with the City of College Station, but he has no new infor i n.tion to report. Chris B. asked about the progress of the interlocal agreement between the College Station Independent School District and the City of College Station for the construction of four tennis courts to be looted on the Willow I: ranch campus. Steve said tl . t the School itistrict would l n.ive to rebid the project and act on the bids at their Jule 19th meeting. If approved by the School oard, it will go to the City Council for approval on June 22n1 JN. asked at what stage Veterans Park and AtAthletic Complex was. Steve responded that it was in Phase I —the design phase. The Master Pin for the "ark was approved by the City Council and now the '0)epartment needs to determine how much can be accomplished with the funds that are currently available. He went on to say that the grant for lights on some of the soccer fields was not approved. He said that the 'Department hopes to I.ive the design of the park complete tl.is year, ,.ive it under cnstruction next year, and ve the fields ready to play on the following year. The i)>epartment has requested $25,000 in the budget for the next fiscal year to 1, i e consultants and lawyers to g. in water rights to Carter Creek to irrigate the park (this war , ald save around $40,000 per year versus using City water). CI.. is asked about the additional lights at A,.LMi Consolidated tennis courts. Steve said that the Department ',..is requested funds for them in the budget for the next fiscal year. IAOesccg,ssea of next rneetiag date and agenda o George D. would like a Wolf Pen Creek Project report. He also :.asked if a B oard member could be present during the Planning and Zoning Commission's meeting regarding the Crowley Tract. Steve said that the epartment would send the }oard notification once the meeting has been set up. The next Parks and Recreation is oard meeting will be held on July 11, 2000. 14. Adjoara The meeting adjourned at 9:46 p.m. ************************************************************************ Parks and ;teceeaion i.';oared "egad¢w Meeting Taaeedaay, June 13, 2000 Page 7of7 To Whom It May Concern: My name is Steve Smith and for the past 6 or 7 years I have been fortunate to play softball at your complex, Central Park. Let me first say that it has been a real pleasure to be a part of this fine facility. But I do have some concerns that I have noticed through the years that I would like to bring to your attention. When I first began to play at Central Park, the thing that attracted me to your facility the most was the family atmosphere. Back then I rarely noticed anyone ever consuming alcohol at the games and rarely witnessed any problems from players. That has all changed and quite drastically I might add. It only takes a quick walk around the park to see the number of folks consuming alcohol while at the games. I now see players drinking in the parking lot before and after games along with drinking behind the dugouts. I've seen tempers flare now more than ever and I can't help but believe that most of it is alcohol induced. I am sure that you are all too aware of the incident a couple of weeks ago that happened in the parking lot where one player was beaten with a bat. No one has personally said so to me but I would be willing to bet that incident was also alcohol related. My point is this: You have a first rate facility so why let it get tainted by allowing alcohol on the premises. I have nothing against anyone who likes to drink, but this has taken away from the family atmosphere I so much enjoyed at one time. Not to mention the liability you are setting yourselves up for, the next beating incident might not end as well as this last one. Again, logically thinking, alcohol and competitive sports do not mix. It just increases the potential for volatile tempers along with verbal expletives. Both of which I do not care for my family to be exposed to. And I don't think I am alone in my thinking. I am married and have a four year old son now that enjoys corning to the games with me. I am increasingly more hesitant to bring them to the park because of this new atmosphere. Would you please consider banning any alcohol from the premises altogether. Logically thinking, if someone can't obstain from a drink for an hour or so while they play, then they have a much more serious problem. Please for the safety of the players, umpires and especially our families, consider my proposal. There is a proper time and place for alcohol. This is certainly not one of them. Yours respectfully, Steve Smith 845-5450 CITY OF COLLEGE STATI[(ItN PARKS AND EkEC i':EATI N Absence Request Form For Elected and Appointed Officers t1 Name Request Submitted on (date) June 13, 2000 1 will not be in attendance at the meeting of June 13, 2000 for the reason(s) specified: 11 have .t business meeting on Tuesday night in which several' peopie ere corning in from out of town. Glen A. Davis This request sell be seibrhitted to the �iffce of t e committee meeting date. m Signature card secrete; rry prior to the o:board/absenteeform.doc 5/30/00 15:29 Priority 2000 Strategies By Vision Statement #1 Customer Focused City Services 1 1.71 a Create motivated work environment Build into FY 01 Budget the second year of the implementation plan for pay. Monitor retention rate for employees Pursue competetive, cost effective health insurance benefits. Promote employee recognition. Promote employee personal and professional development. 2 2.00 a Take steps to ensure equity representation of funding for multi -jurisdictional funding requests. Develop policy that when request impacts citizens countywide, the request be apportioned on impact on College Station and equitable sharing with other agencies. These agencies should be able to demonstrate positive impacts for College Station. Continued use of joint funding relief committee for all social service budget requests. 3 3.14 a c Ongoing evaluation of the use of Hotel/Motel fund revenues to enhance CS tourism economy. Management study of CVB and Sports Foundation Performing arts center in CS. Continue development of Hotel/Conference Center Project and WPC corridor. 4 4.29 a Examine facilities, technology and personnel to ensure adequate customer service. Develop a multi year e-govt/telecommunication plan that balances personal customer service with technology. Develop City Center project. 5 5.33 Constant evaluation of sales tax issues. (Internet and sales tax holidays) 6 5.67 a Constant evaluation of possible impacts of electric utility deregulation. Retain consulting expertise to prepare deregulation strategic plan. 5/30/00 15:29 Priority 2000 Strategies y Vision Statement #2 Safe, Secure and Healthy Environment In depth review of development trends and new roadways as it pertains to annexation. Staff prepare annexation feasibility study. 1 2.00 a 2 2.86 a b Goals and strategies to attain the ISO rating. Countywide fire station planning. Proactive fire station site planning and acquisition. 3 3.00 a b c Adequate street Iightin9 citywide. Pursue areas for: Historical (period) lighting. Thoroughfare lighting. Residential lighting. 4 4.71 a Development of a holistic program for breaking the cycle of poverty and intervention for families in crisis. Receive feasibility report and final staff recommendation. 5 5.57 a Toxic waste disposal enhancement. Examine feasibility of on interim facility to use between collection events. 5/30/00 15:29 Priority 2000 Strategies By Vision Statement #3 Clean Environment that Enhances and Protects the Quality of Life. Stronger code enforcement in residential areas. Increased noise abatement enforcement. Emphasize community policing partnership w/ code enforcement Utilize nightwatch program with code enforcement. Create ongoing code enforcement training for city field personnel. Increased public education on code enforcement. Develop communication/education strategy with TAMU/Blinn. re:code enforcement issues. 1 1.57 a f 2 2.29 a Possible funding sources to address implementation of the greenways system. Active pursuit of grant funds for trail development. 3 3.00 a Expand recycling programs. Initiate multi family recycling. Develop design standards for recycling facilities for new multi familiy development. 5/30/00 15:29 Priority #4 Cultural Arts and Recreational Opportunities More emphasis on making parks more intergenerational. Direct Parks Board to place more emphasis on "passive" parks. ie benches, walking paths. 2000 Strategies By Vision Statement 1 3.86 a 2 4.14 a More interaction between Parks Advisory Board and Planning and Zoning and shared vision with Council. Schedule periodic meetings between Council and Parks Board. 3 4.86 a Continued updating of Comprehensive Plan regarding Parks System. Establish design standards and criteria for development and placement of parks. Analyze park distribution to determine areas that may be underserved or underutilized. Examine zoning ordinance as it relates to park land location and acquisition. 4 5.00 a Connectivity between greenways and parks. Identify demonstration project that helps establish a future policy regarding this connectivity. Greenways Review (see Vision #8 Strategy #2) WPC Masterplan implementation 5 5.00 a Continued emphasis on Parks maintenance to quality standards through the budgeting process. Review fee structure and policy for possible revision in order to create funding for park maintenance/upgrade. Review certain park maintenance service levels and identify costs of options to increase these service levels. 6 5.00 a Develop programs and facilities for Senior Citizens. Staff work with Sr. Advisory Board to address space/facility needs. Address creating a senior citizen advisory board. 5/30/00 15:29 Priority 2000 Strategies By Vision Statement #5 Participate and Contribute to the Well Being of our Community. 1.71 Continue facilitation of neighborhood assosiations. a Assist in formulation of nei• hborhood associations 1 b Communication to neighborhood associations. 2 1.86 Improve citizen access to information about their city govt. a City newsletter b Use of print and electronic media. c Technology - Web site enhancements, cable channel, email list serves. d Direct communication to citizens via direct marketing. 5/30/00 15:29 Priority 2000 Strategies y Vision Statement #6 Travel to, within and from the community. traffic needs. 1 3.29 Examine roadway standards to insure adequate roadway planning for future a Increased ROW Standards. b Adequate resources for street maintenance, markings, signs, etc. 2 4.14 Updating thoroughfare plan more frequently. a Emphasis on north/south access. b Establish policies relating to timing, access, connectivity, and reimbursement for making thoroughfare connections. construction. c Pursue more integrated approach w/all other affected entities on thoroughfare planning and Improve our "pedestrian friendliness" with adequate facilities. non -motorized transportation. 3 4.43 a Ensure that standards for new development provide for adequate pedestrian, bicycle, and other b Identify funding sources for sidewalk retrofit program. 4 4.86 Improvements to public transit system to improve rider convenience, reliability, and accessibility. a Identify strategies for providing transportation services to citizens. Priority 2000Stmtegi*s By Vision Statement Contribute - . .�o and ---=^=----/^�../.�qx","and Diverse-rt"niti, for our citizens. 1 2.14 a b o d Review incentive packages as it relates to business park. Review business park design standards. 2 2.57 a b Proactive involvement in s regional approach toairport/air tnanamortation. Enhance commercial air service and explore ties cfair service with rail. Determine position on economic desirability of airport location for College Station. 3 3.00 a b o Continued emphasis on proactive retail ,ecru�n�entto maintain/grow ea�o tax bou� of 4BB �i na an�hu��\�mm�me�. Continue--- and incentives. Explain/educate public on need for sales "'^ ~..~ growth._ 5/30/00 15:29 Priority 2000 Strategies y Vision Statement #8 Live in Well Planned Neighborhoods Suited to Community Interests and Lifestyles. Policy emphasis to prevent residential decline and improve neighborhoods. Evaluate and develop a solution that addresses problems created by rental properties in single family areas. 1 2.86 a - Number of unrelated persons, traffic, parking. Develop policy for installing sidewalks in nei hborhoods that request them. Policies that facilitate the transition from developer responsibility to HOA resp. Policies that foster additional landscape maintenance of multi -family development. Examine policies that determine layouts of neighborhoods. 2 4.43 a f Policy emphasis on on -going update/revisions and adhering to comp plan and development policies. Identify areas where we want to foster various types of development and create incentive programs to encourage that type of development in those particular areas. Examine apartment design standards. Re-examine Northgate redevelopment plan. Develop a program (schedule) of work to review the comprehensive plan on a section by section section basis (cyclical). Identify necessary resources to conduct (focus on) proactive land use and neighborhood planning. Policy regarding land use types as related to desired land use mix. 3 5.29 a Examine policies that set infrastructure construction standards. Conduct engineering analysis on street standards and identify options to improve. CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT June, 2000 1. VETERANS PARK & ATHLETIC COMPLEX MASTER PLAN Project Number: Budget: Contract Amount: Project Manager: Project Design: PK9941 $2,038, 000 $168,200 (O'Malley Engineers) Eric Ploeger O'Malley Engineers Comments/Status: The Master Plan was approved by the City Council on May 25, 2000. Design of Phase I began June 6, 2000. Advertisement & Award: February 2001 Completion: November 2001 2. WEST DISTRICT MAINTENANCE SHOP Project Number: Budget: Design Contract Amount: Project Manager: Project Design: PK9927 $501,600 $30,280 Eric Ploeger Holster and Associates Comments/Status: Possible City Council approval of bid on June 22, 2000. Task - Project Design: Advertisement & Award: Completion: March - February 2000 April - June 2000 January 2001 3. COMMUNITY PARK AND CEMETERY SITE ACQUISITION Project Number: Budget: Contract Amount: Project Manager: 4. Willow Branch Tennis Courts Project Number: Budget: Contract Amount: Project Manager: Project Design: N/A $500,000 - Park $275,000 - Cemetery N/A Eric Ploeger PK0074 $125,000 (Park Land Dedication Fund, Zone 6) N/A Eric Ploeger, Asst. Director Municipal Development Group - for CSISD Comments/Status: Bid and interlocal agreement will go to City Council for approval on June 22, 2000. CIP Report o:board/cip/cip.doc 6-Jun-00 Page 1 of 3 5. Playground Replacements (Brothers Pond. Raintree, and Merry Oaks): Project Number: Budget: Contract Amount: Project Manager: Project Design: Design: Adverstisement & Award: Completion: PK0068 Brother's ($32,000), Raintree & Merry Oaks ($25,000/each) N/A Pete Vanecek, Senior Park Planner Parks and Recreation Department Staff May 2000 to July 2000 July 2000 to August 2000 December 2000 CIP Report o:board/cip/cip.doc 6-Jun-00 Page 2 of 3 WOLF PEN CREEK OVERSIGHT COMMITTEE PRE-CHARETTE WORKSHOP MEETING FRIDAY, JUNE 2, 2000 8:00 A.M. — 12:00 NOON COLLEGE STATION CONFERENCE CENTER 1300 GEORGE BUSH DRIVE Agenda CaII to Order 1. Discussion and Possible Action Concerning a Design Charette for Wolf Pen Creek 2. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NooN, MAY 1, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Members Present: James Massey, Dennis Maloney — City Council; Kay Henryson, Design Review Board; Sharon Colson, Marsha Sanford, Alternate — WPC TIF; George Dresser, Alternate — Parks & Recreation Board; Judith Warren, Alternate — Planning & Zoning; Wayne Rife — Planning & Zoning. Members Absent: Sarah Birkhold — Parks & Recreation Board; Phillip Kelby, Alternate — Design Review Board Staff Present: Steve Beachy, Eric Ploeger, David Wood - Parks & Recreation; Glenn Brown, City Manager's Office; Frank Simoneaux, Mark Smith, Bob Mosley - Public Works; Kelly Cole - Public Relations; Kim Foutz - Economic Development; Jim Callaway, Jane Kee — Development Services; Charles Cryan — Fiscal Services; Pamela Springfield, Committee Secretary Visitors: Charles Ellison, Attorney at Law Regular Meeting Call To Order: James Massey called the meeting to order with a quorum present, at 12:15 p.m. 1. Approval of Minutes: Sharon Colson made a motion to approve the minutes from the April 3, 2000 meeting, and Judith Warren seconded. Hearing no objections, the vote passed unanimously. 2. Approval of Member Reauests for Absences: James said that Philip Kelby had submitted a form and would not be present, however there was representation from the Design Review Board. He said Sarah Birkhold was not present but the Parks & Recreation Board was represented as well. 3. Presentation, Discussion, and Possible Action Concerning Current Wolf Pen Creek Development Projects: James stated that there may be some changes on the current project, but there would be months when no major progress would be made. a. WPC Tributary B Site Improvements — Project No. PK 9902: Steve Beachy stated that this project was complete in terms of construction, with the lights, bridge, and walkways installed. Site -work, such as mowing and trimming, will be done to make the overall appearance more park- like. It was asked if the bridge would remain as -is or if it would be painted. Steve stated that the bridge finish was the same as the amphitheater bridge finish which is a core -tin, oxidizing finish that you do not paint. He said that same finish has been used on other bridges in the park system and has held up very well. Steve said this area would be added to the maintenance contract that the City has for Wolf Pen Creek when it is renegotiated later this year. James stated that agenda items 3b through 3e were part of the design effort that McClure Engineering was working on for channel improvements, placement of the trails and bridges, the impact of the extension of George Bush East, and parking for the area from Texas Avenue to Earl Rudder Freeway. He said he was not sure of the target date for completion. b. Parking Improvements - Project No. PK 9903: c. Trails and Bridges — Project WP 9905: d. George Bush East Extension — Project No. ST 9916: e. Channel Improvements, Texas Avenue to Tributary B: WPC Oversight Committee '' May, 2000 Minutes Page 2 Mark Smith said he had nothing to add to those items, but there would be more to report as progress continued. f. Riparian Restoration — Project No. WP0001: Mark said the work the City crews did — smoothing out the silt and planting grass — was complete. Tree planting would be done in the fall. The lake around the amphitheater had been cleaned out, refilled, and was doing well. He said a hard clay bottom was found when they cleaned it out. Having the hard bottom allowed equipment in without a problem to clean out the lake, even when there was water still standing. The clay bottom will make the lake more manageable. Steve added that the lake configuration now works well in terms of drainage, and benefits the amphitheater. The water from recent rains flowed through the area without a problem, never getting higher than the dance floor. George Dresser asked about the schedule for the George Bush East extension and how it meshed with the schedule for the retail work that's under construction. Mark stated that the City would need to know how the development would affect the drainage situation. The construction plans for the bridge are pending. Floodplain studies will have to be done to reflect the fill that the developer is putting in. Those studies will have to go through various approval processes to give the City a base line to base the bridge studies on. If the bridge studies were to be based on the current conditions, it would not necessarily show what the impact of the retail development would be. George asked if the retaining wall that would run parallel to the road would be built before the road. Mark said yes. Dennis asked if it would be possible to influence the type of material that would be used. Jane Kee stated that the developer was amenable to using materials that were similar to what is being used in the corridor. She said she'd check on that for the next meeting. Kay Henryson stated that some things had come up in Design Review Board (DRB) regarding the trail system and where it will actually lie. She stated that the location of trails/sidewalks affects what DRB tells developers as far as where they will connect into the trail system. She wanted to know if that information could be gotten from McClure Engineering earlier than the rest of the design. Steve said there is a conceptual plan, but until the channel is designed, there is no way of knowing where the trails will actually be. Mark added that the creek channel would also affect where the trails will go. He stated that accurate topographic survey information would be needed so that the location of the trails would not create erosion problems. He explained that site -specific details would affect the design of the trails. Kay asked if it were possible to request that the design of the trails be a priority. Mark said that he could ask McClure to do that. Judy said there had been prior discussion regarding an intermediate version — something between the concrete channel and having all that area laid back - that would allow old growth to remain a little closer to the creek. Mark said the conceptual design had been approved, and as part of that conceptual approval the US Army Corp of Engineers had said there were some specifics that needed to be addressed at design time, and those were the specifics they referred to. He said part of the field survey that McClure Engineering would do, would decide which trees were worth saving. Sharon expressed concerns regarding the steep grade and water run-off from the Wolf Pen Creek Plaza development. Mark said that was being looked at, and James added that Mike McClure was very sensitive to that. Steve stated that item "f" would probably drop off the next report since it had been completed. g. Hotel/Conference Center — Project No. GG 9701: James stated that City Council had just approved the hiring of consultants, Price -Waterhouse -Coopers, to help find a viable hotel to go into the corridor. Kim Foutz said that the consultants anticipate that it may take 3-5 months to go through the entire process, which would involve a number of steps. The hospitality division of Price -Waterhouse -Coopers will: 1) Develop a marketing package that they will present to clients; WPC Oversight Committee « May, 2000 Minutes Page 3 2) They will identify no more than ten prospects to be interviewed, and evaluate those proposals; and 3) They will work with the City through the negotiation process. Kim stated that the consultants have a lot of experience in this area, and already have a number of contacts. Sharon asked that the old signs please be removed from the hotel/conference center site. Kim said there had been two requests made to the former developer to remove his sign and she would follow up on that again. Kay asked if the City owned the plans for the conference center. Kim said yes, but not for the hotel. Marsha Sanford expressed her doubts about finding a client of this magnitude and negotiating a contract in only 3-5 months. Kim stated that the consultants have already talked to their contacts and they feel that there are qualified groups with a lot of experience that would be interested. She said the City has asked the consultants to be aggressive, but they will have to have time to work out all the financing issues. They have been asked to find prospects that have had many projects financed and who already have a relationship with a financial institution. Marsha asked if that had been the case with the first developer, and Kim said no. Charles Cryan stated that the City did not have this type of review the first time - it was done in-house. Part of the deal with Price -Waterhouse is that they will have to pre -qualify everyone beforehand. Marsha said it sounds as though the City is on the right track. Judy asked if the City's need for a hotel/conference center has changed. James stated that Council has been told that there is a need for this type of development. Sharon asked if the office building added by the first group, was still an option. Dennis said that was not known, and it would depend on what the consultants come up with. James reminded everyone that the remaining projects could proceed without knowing what would be going in at that location. He said the first priority was the drainage issue, but it also meant working with the landowners to develop those areas, including the hotel/convention center. He added that what was being done with the corridor was just as important as the hotel/conference center. Judy agreed that drainage was the first priority, but felt it was important to allow different types of development that would increase the usage of the area in multiple ways, as well as add to the value of all the property along the corridor. 4. Presentation, Discussion, and Possible Action Concerning Financial Report N Charles Crvan: Charles distributed handouts (attached) and gave an update on the finances. He said based on the development that has already occurred and what's currently taking place, the numbers are up substantially. He added that the time for the TIF is getting shorter and shorter — it goes away in 2008. Based on the projects identified currently, there are resources available to pay for the project that is now done. There is $1.6 million more than had been projected for projects at this time. He said the committee would need to decide what to spend the $1.6 million on. Charles said another decision that will need to be made within the next year is whether to continue with the policy which has been in place since the TIF formed. That policy only allows funds to be spent as they become available. The alternative would be to issue debt based on the TIF revenues and move ahead faster with some of the projects. The downside of issuing debt is that interest would have to be paid on the debt, therefore, not all of the $1.6 million would be available. Charles said that if 2.8 million was issued for the balance of the eight years, it would cost about $600,000 in interest. He told the members to keep in mind that the same amount of money could be eaten up over the next 6-7 years in increasing costs. He said city contracts are seeing a 6-7% increase annually in the construction industry, so there may actually be more funds available by issuing the debt and doing the project in the next 2 1/2 years, versus stretching it out over the next eight years. He said when the debt is issued it's at a fixed rate. The longer the term, the higher the interest rate. He added that a decision did not need to be made right away because the City was not ready to issue the debt at this time since the projects weren't ready. WPC Oversight Committee N May, 2000 Minutes Page 4 He told the members that just prior to bidding the work out, the decision will have to be made as to whether the project would be broken down into separate projects or done as one project. He said there will be mobilization costs and if you can do one project, versus five or six, you will save money. He said there were a lot of ways to save money by doing the project sooner. Charles explained that the money shown in the right hand column was money that would either be in the bank or spent at the end of fiscal year (September) 2001. He said that amount was based on what has been built already. The amounts in the first column were the expenses to come between now and December 2008. James asked how much money the TIF had at present. Charles said at the end of last fiscal year there was $800,00 that was not committed. Mark stated that the estimates given came from engineering and were the best estimates to -date. He said those numbers could change, as could the amount of money estimated for the construction of the trails. He said this only includes the trails to Dartmouth, since they did not want to budget for anything until they could tell Council the money would be there. Wayne asked how much more money would be needed to take the trails from Dartmouth to the bypass. Bob Mosley said $700,000 — $800,000. Steve said it was reasonable to expect that there would be enough money to complete the trails to the bypass. Charles said the City has taken a conservative approach to the TIF. The dollars are coming in now to expand what was originally discussed. The channel improvements to the bypass are already included the $3.1 million. He said that as the area is developed, money would be added to the TIF. However, if someone came in today with a plat, it would be two years before you would see revenue at all. He said he would like the members to consider the fact that the quicker the trails go in, the faster development might occur. Wayne asked what other funds might be available. James stated that department funds had been used to do some of the work. Steve said there were trails grants, however, they were limited to $100,000 per year, maximum. There were also Texas Parks & Wildlife matching grants, but you had to garner points. He said at present Parks was applying for one of those grants for Lick Creek Park. Wayne felt it would be better to do the project sooner adding that the longer it gets put off, the more strain it will put on the developers. Steve added that another option would be Drainage Utility District funds. He said that fund expires in 2002, but if Council renewed that option, money would be freed up to do other things. He added that that's where the money to do the upper channel improvements is coming from. James stated that before any decisions could be made, the members would have to know what the design would look like and the specifics of the project. At that point the projects could be prioritized. He agreed that if the trails were done, it would help. He said it needs to be determined how much the individual elements of the project will cost and then compare it to whatever money is available. Marsha asked when the members could expect to get the design information. Bob stated that McClure Engineering had 33 weeks to complete the design. Steve said the idea was that most of the design process would be done in calendar year 2000, with construction on most of the projects done in 2001. He said that could vary according to issues that need to be resolved. 5. Presentation, Discussion, and Possible Action Concerning a Design Charette for WPC: He reminded everyone that there would be 2 charettes - one in the later part of the summer and one shortly after the start of the fall semester. A workshop would be held to gather ideas for the charette. He asked that everyone forward ideas for the pre-charette workshop to either himself or Pam, so those ideas could be incorporated into the workshop. Steve said he had talked to Scott Shafer with the Department of Recreation, Park & Tourism Sciences, who expressed interest in having a group participate with the landscape and architecture students. Steve said Mr. Schafer knows Tom Woodfin and has a senior level course. Steve felt that Mr. Shafer would have good ideas regarding trails and the recreational aspect of the park. Steve said Mark and the consultants should be able to provide the parameters necessary for the workshop. WPC Oversight Committee « May, 2000 Minutes Page 5 Wayne stated that some of the committee members would be rotating off the committees that they were on in June. Dennis said the appointments would be made to the committees the second week of May. George suggested trying to get the members to participate in the workshop even though their terms might be expiring. James said that was a good idea. It was decided that Pam would get with everyone for available times the first two weeks in June, for about four hours. 6. Presentation, Discussion, and Possible Action Concerning Future Meeting Dates and Agenda Items: James reminded everyone that the dates for the next meetings were scheduled for June 5th, July 10th, August 7th, and September 11tn 7. Adjourn: The meeting adjourned at 1:25 p.m.