HomeMy WebLinkAbout09/14/1999 - Regular Agenda - Parks BoardRevised 9/9/99
Call to order.
2. Hear visitors.
Discussion of quorum requirements and excused absences for appointed board/committee
members from meetings.
4. Pardon — consider requests for absences of members from meetings.
Approval of minutes from Regular Meeting of August 10, 1999.
6. Presentation, discussion, and possible action concerning a potential revenue project and
revenue sources.
7. Presentation, discussion, and possible action concerning senior programs.
8. Appointment of subcommittee to work on indoor recreation grant to build a recreation
center (to be located south of Barron Road).
9. Report, discussion, and possible action concerning implementation of the Wolf Pen
Creek Master Plan.
10. Discussion and possible action regarding Lick Creek Park Trail Grant application.
11. Consent Items:
Capital Improvement Report.
Discussion of next meeting date and agenda.
12. Adjourn.
The building is wheelchair accessible. Handicap parking spaces are available. Any
request for sign interpretive services must be made 48 hours before the meeting. To
make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on
Internet Website http://juww.,ci.c.oUege:s.tataan;bx,.us and Cable Access Channel 19.
Staff Present: Steve Beachy, Director of Parks and Recreation; Eric Ploeger, Assistant
Director; Pete Vanecek, Senior Park Planner; Curtis Bingham, Parks Operations
Superintendent; Marci Rodgers, Senior Services Coordinator; Kris Startzman,
Board Secretary.
Board Members Present: Chris Barzilla, Chair; George Dresser, Co -Chairman; Bill Davis;
Sarah Birkhold; Susan Allen; Glen Davis; John Crompton.
Board Members Absent: John Nichols.
Visitors: Guy Denoux: 6465 Gibbs Circle, College Station, Texas 77840
Kim Kowalkowski: 950 Colgate Drive, Apartment #258, College Station, Texas 77840
Becky Hogan: 301 Holleman Drive East #723, College Station, Texas 77840
1. Gall to order: The meeting was called to order at 7:10 PM.
2. Hear visitors: Guy Denoux introduced himself as the new Chairman of the College
Station Little League and expressed a desire to observe the meeting.
3. Discussion of quorum requirements and excused absences for appointed
board/committee members from meetings: Steve said that this is the new City Council
Ordinance (passed on August 12, 1999) that pertains to all City appointed boards and
committees. Excused absences would include vacation, illness, a family emergency, jury
duty, and out-of-town business trips. Unexcused absences would include the failure to
inform the Chairman or Board Secretary prior to a scheduled meeting of a valid reason or
good cause for his/her absence, and any other absence not listed under "excused".
4. Pardon — Consider requests for absences of members from meetings: Glen Davis
made a motion to accept the absence of John Nichols as excused. Sarah Birkhold
seconded the motion. All were in favor, and the motion passed 7-0.
5. Approval of minutes from Regular Meeting of August 10,1999: George Dresser made
a motion to approve the minutes from regular meeting of August 10, 1999. Glen
seconded the motion. All were in favor, and the motion passed 7-0.
Page I of 4
Parks and Recreation Board
Regular Meeting
Tuesday, September 14,1999
xBoard/Minutes99/9-14-99. doe
G. Presentation, discussion, and possible action concerning a potential revenue project
and revenue sources: Steve said that this item is related to discussion from the last
Board meeting of August 10, 1999. Chris Barzilla had spoken with Bob Bearden from
the State Comptroller's Office regarding a hotel/motel tax that is used to fund the major
stadiums like the ones in Houston and Arlington. Chris mentioned that the tax law is
very broad, and thinks that Veterans Park and Athletic Complex can be funded with this
tax. He said that instead of raising bond money through ad valorem taxes, a 2% tax could
be added onto hotel/motel, which goes straight to a venue tax. Chris said that with this
tax increase, the City would be able to sell the current bonds. Chris thinks that the
current hotel/motel tax for Bryan/College Station is at 13%. He compared hotel/motel
taxes from other cities to the tax for Bryan/College Station. Dallas, Austin, and San
Antonio have a hotel/motel tax of 15%, whereas Houston has a 17% tax. Chris said that
ad valorem taxes couldn't be used for the maintenance of facilities, but that sales tax can.
The reason that Chris would like to look at this tax increase is because the City is looking
at three more bond elections. If it increases its hotel/motel tax, the City could sell the
current bonds, and start bringing revenue into the city. Chris reminded the Board that
this is a tax that is paid for by people that come in and visit the city, and stay in hotels and
motels. Mr. Bearden said that it could be used for projects such as Veterans Park and
Athletic Complex, even though it was bought with bond money. He also said that the
Department may also be able to apply for grants in addition to this tax —the Department
would have to talk with the Texas Parks and Wildlife Department relating to the
application of grants.
Chris said that in order to start the process, the City would need to write something up
and send it to the Comptroller's Office to determine whether this can be done. If it can
be done, then it would have to be put to a vote by the citizens. Before the City does this,
it would have to meet with the Hotel/Motel Association. Mr. Bearden said that he wasn't
sure why other small cities didn't take advantage of this tax. There is a misconception
that the tax is used only for big venues and professional ball teams.
Chris mentioned that the downside is that the tax rate on hotels and motels will increase
by 2%. But he doesn't think that people will stop using them if we increase the tax rate
by this percentage. George asked what would need to occur to make this happen? Chris
said that he would like to have the City's Legal Department look into the matter and also
present it to the Hotel/Motel Association in a way that will let them know that this 2%
increase would not reduce their occupancy rate.
John moved that the Department request that the City's Legal Department look into the
proposed 2% hotel/motel tax increase and find out if it is legally viable, before the
Department talks to the Hotel/Motel Association or the City Council. Once the
Department has information that this tax is feasible, it will go forward with its request.
Bill Davis seconded the motion. All were in favor, and the motion passed 7-0. Chris will
also present this proposal to Tom Brymer (Acting City Manager), for his input as well.
Page 2 of 4
Parks and Recreation Board
Regular Meeting
Tuesday, September 14,1999
o: Board/Min utes99/9-14-99. doc
7. Presentation, discussion, and possible action concerning senior programs: Steve said
that programs for senior citizens has been one of the City Council's Strategic Issues over
the last couple of years. In December 1998, the Parks Department hired Marci Rodgers
as the Senior Services Coordinator.
Marci talked about what she has done since she started working with the seniors and what
she is looking forward to doing in the future. She said that currently, the City offers a lot
of programs for children and adults, but hasn't offered much for senior citizens. She said
that Bryan/College Station has become a retirement area. One of the first things that
Marci did when hired was put together an advisory committee, consisting of senior
citizens in the community. She did this after visiting with other committees and
organizations to receive their input. She has put together a committee of about 20
seniors, and they meet at 10:00 AM on the last Monday of each month. She talked about
the accomplishments of the committee, one being setting up computer classes for seniors
at the Lincoln Center. (The seniors made good use of the seven computers at the Lincoln
Center that were not being utilized during school hours.) Beginning computer courses for
all ages are now being offered through Xtra Education as well. Marci said that there has
been a lot of interest in this area.
Marci talked about some of the activities that are offered to seniors: day trips to Brenham
and the Antique Rose Emporium, wildflower tours, Christmas tree light tours, and ice
cream and watermelon socials. Marci is currently working with Dr. Sarah Richardson,
who teaches a Research and Methods class at Texas A&M University, to conduct a
survey to find out the interests, needs, and abilities of senior citizens in the community.
Marci will also have use of the new Teen Center from 8:00 AM-3 :00 PM every day.
Marci said that according to the 1990 census, adults 65 and older represent more than
12% of the United States adult population. Predictions are that in the year 2025, the 65
and older population will outnumber the teen population 2 to 1.
8. Appointment of subcommittee to work on indoor recreation grant to build a
recreation center (to be located south of Barron Road): This item was tabled until the
next meeting.
9. Report, discussion, and possible action concerning implementation of the Wolf Pen
Creek Master Plan: Steve said that at this point, there are several active projects related
to the Wolf Pen Creek Master Plan, one of which —sidewalks, a pedestrian bridge, and
lighting between the Kona Steakhouse and Johnny Carino's restaurants, will be put out
for bid during the next City Council Meeting. It will be the initial part of the trail system
that will connect the remainder of the Wolf Pen Creek Corridor. One of the other
projects is the George Bush Drive East extension from Harvey Road to Holleman. The
focus of the new construction will be from Dartmouth Street to Texas Avenue. Steve said
that the City is trying to work out the final design of the plan with the Corps of
Engineers. Another project that has been bid out and awarded is the traffic signals for
Dartmouth and Holleman, and Dartmouth and Southwest Parkway.
Page 3 of 4
Parks and Recreation Board
Regular Meeting
Tuesday, September 14,1999
o: Board/Minutes99/9-14-99. doe
There is also a project to convert part of the lake area into something other than a lake.
The City has submitted a plan to the Corps of Engineers and are currently working out
the details with them. Steve said that the Wolf Pen Creek Oversight Committee now
meets on a monthly basis. It is composed of representatives from the Parks and
Recreation Board, the Planning and Zoning Commission, the Design Review Board, the
Wolf Pen Creek TIF District, and the City Council.
Glen asked if there is money allocated for this project. Steve said that there is about five
million dollars allocated for the overall project. Glen asked if any of the money is at risk
due to timing. Steve replied that it isn't. Steve said that overall, the City is making good
progress on these projects.
10. Discussion and possible action regarding the Lick Creek Park Frail Grant
Application: George had requested this item to be on the agenda. He said that the reason
he wanted this to be on the agenda, was because he thinks that the Trail Grant
Application for Lick Creek Park, that was submitted to the Texas Parks and Wildlife
Department, was not funded because the application was not as well thought out as it
could have been. He would like to regroup the key players who had worked on the
application and have them redo it. John made a motion to invite Dr. Scott Schaeffer from
the Department of Recreation, Parks, and Tourism Sciences at Texas A&M University, to
meet with a subcommittee with the idea of developing another grant proposal and
resubmitting it for the next grant cycle. Bill Davis seconded the motion. All were in
favor, and the motion passed 7-0. It was decided that Bill Davis, John Crompton, and
Scott Schaeffer would work on the application.
11. Consent Items:
Capital Improvement Report: Steve handed out the City Council's Strategic
Issues for FY2000. He said that many of the issues are capital improvement related.
Steve mentioned that the Teen Center is nearing completion. The opening will occur at
3:45 PM on September 20, 1999. He invited the Board to attend the opening of the Teen
Center and the Citizen's banquet that followed at 6:30 PM.
Glen asked if the City has started working on Edelweiss Park. Eric Ploeger responded
that some work has been done —the project should be complete by mid -November.
Discussion of next meeting date and agenda: Bill would like a synopsis of the
Bike Trail Project from when it was first submitted to when it was approved. Glen would
like some clarification on the $5 surcharge on user fees and how it would be
administered. Chris would like an update on the lights at the tennis courts at A&M
Consolidated High School.
12. Adjourn: Bill made a motion to adjourn. Glen seconded the motion. All were in favor
and the meeting adjourned at 8:55 PM.
Page 4 of 4
Parks andRecreation Board
Regular Meeting
Tuesday, September 14,1999
o: Board/Minutes99/9-14-99. doc
C'OLLEGE
STATION
P. 0. Box 9960 - 1101 Texas Avenue College Station, TX 77842
409 764 3500
TO: Parks and Recreation Board
FROM: Kris Startzman, Board Secretary Ili
DATE: September 9, 1999
SUBJECT: Parks and Recreation Board Meeting — September 14, 1999.
The next Parks and Recreation Board meeting is scheduled for Tuesday, September 14t' at
7:OOPM at the Parks and Recreation Department Conference Room. Please see attached agenda
and Board packet.
If you have any questions or changes to the minutes from the previous meeting, please contact
me at 764-3414 prior to the meeting. Also, if you will not be able to attend the meeting, please
fill out the attached Absentee Form and fax it back to me at 764-3737 prior to the meeting.
Thank you and hope to see you there.
Attachments:
Home of Texas A&M University
u "OLLEGE STATION
P. G. Box 9960 1101 Texas Avenue College Station, TX 77842
Tel: 409 764 3500
TO: Parks and Recreation Staff
FROM: Connie Hooks, City Secretary
DATE: August 26, 1999
RE: Absentee Policy for City Boards
The City Council adopted a policy on August-26th to assist them during the evaluation of
committee members attendance. This policy applies to boards and committees directly appointed
by the Council. Each member is limited to three (unexcused) absences in a twelve month period.
The policy outlines definitions for excused and unexcused absences. The ordinance also states
that an absentee report shall be filed with the City Secretary every six months.
Please make your committee members aware of the absentee request form and that it is a written
confirmation of a members' absence. Prior notification of an absence allows the staff liaison to
adequately plan a meeting and hopefully eliminate last minute cancellations due to lack of quorum.
For council meetings, we ask councilmembers to provide this form to us at least a week in
advance of the meeting. In some cases, you may wish to extend this time. I suggest that the
board/committees' agenda include action taken on absences. The council agenda has a standing
item which states "Consider request for absence from meeting." This allows you to have the
board's decision on whether or not the absence was excused.
The ordinance is effective at this time and if you have any questions or comments, please feel free
to call me. The council wants to hear the committee's feedback on this policy. Thank you very
much.
ulparkabs.doc
Home of Texas A&M University
r
ORDINANCE NO. 2406
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COLLEGE STATION,
ESTABLISHING AN ATTENDANCE POLICY FOR APPOINTED OFFICIALS SERVING ON
BOARDS AND COMMITTEES; ADOPTING A PROCEDURE FOR HAPLEMENTING THE
POLICY; AND, PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council selects volunteers throughout the year to serve on various
committees to perform a valuable tribute to the policy making process; and,
WHEREAS, the committees and boards should operate with a clear understanding of its purpose
and functions and follow simple guidelines in conducting its meetings;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEGE STATION, TEXAS:
PART l: That the City Secretary or her designee is hereby authorized and directed to implement
the applicable provisions of this Ordinance as necessary.
PART 2: That the provisions of this ordinance shall apply to all boards and committees appointed
by the College Station City Council. Each committee and board is established with a number of
members required to vote; therefore, it is imperative that members attend each called meeting.
PART 3: That the staff liaison assigned to each board or committee shall be responsible for
maintaining a record of attendance and reporting such information every six months to the City
Secretary. Notification of an absence shall be submitted by the member to the staff liaison on a
form provided by the city.
PART 4: That this section defines "excused" and "unexcused" for purposes in this ordinance as
follows:
Excused
1.
Vacation
2.
Illness
3.
Family Emergency
4.
Jury Duty
5.
Business out of town
Ordinance No. 2406
Page 2
Unexcused
1. Failure to inform Chairman of a valid reason or good cause for absence prior to a
scheduled meeting
2. Any other absence
PART S: In the event, a board or committee member is absent from three meetings in a twelve
month period that are considered unexcused by definition, the City Secretary shall notify the
member by letter requesting an explanation for the absences. After reviewing the explanation for
absences, if the City Council finds that the absences are unexcused, the City Council may choose
to notify the member of the importance of regular attendance or to remove a member for non-
attendance, and any range of response in between. The Council's response shall consider the
member's prior service, reasons for absence, likelihood of future attendance, and the necessity for
the City's board or committee to carry out its responsiblities. The City Council may after due
consideration, remove a member of the committee for any other good cause related to
performance of duty.
J This ordinance shall become effective immediately after passage.
PASSED, ADOPTED and APPROVED this 12th day of August, 1999.
Mayor Lynn McIlhaney
ATTEST:
City Secretary Connie Hooks
City Attorney Harvey Cargill, Jr.
o:group/oounciVabswtt.doc
CITY OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
Name
Request Submitted on (date) August 31. 1999
I will not be in attendance at the meeting of September 14,1999
for the reason(s) specified:
I am returning from an out of town business trip on Tuesday. September 14. 1999 and am not
scheduled to arrive in Collese Station until 7:46PM. Please submit this as my reauest for an
excused absence from the scheduled Board meetiniz as indicated above. Please note that I may,
be able to make it for the last part of the meeting. but cannot be certain.
Signature
This request shall be submitted to the office of the committeelboard secretary prior to the
meeting date.
o:board/absenteeform.doc
From: Kris Startzman
To: John Nichols
Subject: Re: Parks Board Agenda
I will add this to the packet. Thank you and have a safe trip.
Kris
>>> "John Nichols" <jpn@taexgw.tamu.edu> 08/31/99 07:34PM >>>
Kris:
At this point I am returning from an out -of town business trip on Tuesday, Sept. 14, 1999 and am not
scheduled to arrive in College Station until 7:46 pm. Please submit this as my request to be absent from
the scheduled meeting indicated below. I may be able to make it for the last part of the meeting, but
cannot be certain.
John P. Nichols
Member of the CSPARD Board
>>> "Kris Startzman"<KSTARTZMANe..ci.colleae-station.tx.us> 08/31/99 02:12PM >>>
This may change slightly within the next couple of weeks.... if so, I'll send revisions. Have a great day!
Kris
CITE' OF COLLEGE STATION
PARKS AND RECREATION DEPARTMENT
CAPITAL. IMPROVEMENTS PROGRAM
PROJECT STATUS REPORT
SEPTEMBER, 1999
Project Number:
PK9807
Budget:
$400,000
Contract Amount:
$364,289
Project Manager:
Eric Ploeger
Project Design:
Patterson Architects
Comments/Status: Opening Ceremony and dedication scheduled for September 20, 1999.
Task - Project Design: March - November 1998
Advertisement & Award: January 1999
Completion: September 1999
2. WPC LANDSCAPE IMPROVEMENTS
Project Number:
PK9505
Budget:
$80,000
Contract Amount:
N/A
Project Manager:
Peter Vanecek
Project Design:
In-house (Site); McClure Engineering (Bridge); Swoboda (Electrical)
Comments/Status: The bids go for City Council approval on September 9, 1999.
Task -Project Design:
Advertisement & Award:
Completion:
July -August 1999
August - September, 1999
February 2000
.. .. ;
s.. \ ... . . U .. U . .
Project Number:
PK9941
Budget:
$2,038, 000
Contract Amount:
N/A
Project Manager:
Eric Ploeger
Project Design:
Comments/Status: , Proposals from design teams will be opened on September 2, 1999 and City
Council Approval will be sought on October 14, 1999.
Task - Project Design:
Advertisement & Award:
Completion:
CIP Report
o:board/cip/cip.doc
31-Aug-99
Pagel of 3
M
5
6.
M
Project Number:
Budget:
Design Contract Amount:
Project Manager:
Project Design:
N/A
$ 65,000
$51,100
Eric Ploeger
Waterscape Consultants
Comments/Status: Bids for the pool renovation will be opened on September 21, 1999 and go to the
City Council on October 14, 1999.
Task — Project Design: January - June 1999
Advertisement & Award: August - October 1999
Construction Completion: May 2000
Project Number:
PK9910
Budget:
$ 213,000 Park Land Dedication, and 1998 Bond Funds
Contract Amount:
$209,140
Project Manager:
Peter Vanecek
Project Design:
In-house
Task — Project Design: October - March 1999
Advertisement & Award: April 1999
Completion: November 1999
Project Number:
PK9927
Budget:
$481,000
Design Contract Amount:
$30 280
Project Manager:
Eric Ploeger
Project Design:
Holster and Associates
Comments/Status: The project is currently on hold, pending an investigation of the type of asbestos
abatement will be required by the Texas Department of Health on the existing building that will be
demolished.
Task — Project Design: March - July 1999
Advertisement & Award: August, 1999
Completion: March 2000
Project Number:
Budget:
Contract Amount:
Project Manager:
Project Design:
PK9308
$29,000 1990 Bond
$NIA
Pete Vanecek
In-house
r Comments/Status: Bids will go for City Council approval on September 9, 1999.
Task — Project Design: May 1999
Advertisement & Award: August 1999
Completion: February 2000
CIP Report
o:board/cip/cip.doc
31-Aug-99 Page 2 of 3
Project Number:
Budget:
Contract Amount:
Project Manager:
N/A
$500,000 - Park
$275,000 - Cemetery
N/A
Eric Ploeger
Comments/Status: Site review by staff and Parks and Recreation Board is complete. Recommendations
go to City Council on August 12, 1999.
Project Number:
Budget:
Contract Amount:
Project Manager:
N/A
$282,000
N/A
Eric Ploeger/Pete Vanecek
Comments/Status: This project is currently in the design review process.
Task Project Design: September 1999
Advertisement & Award: October - November 1999
Completion: February 2000
Project Number:
Budget:
Contract Amount:
Project Manager:
PK9939
$30,000 - '98 Bond
N/A
CSPARD Planning
Task Project Design:
Advertisement & Award:
Completion:
August - September 1999
October 1999
January 2000
CIP Report
o:board/dp/dp.doc
31-Aug-99
Page 3 of 3
College Station Y istoric Preservation Committee
Regular 91leeting
Wednesday, September 1, 1999, 5:1 S p. m.
College Station Conference Center, Room 104
1300 George Bush Drive
,Agenda
1. Call to Order
2. Approval ofMinutes: Way, 1999
3. Yfear visitors
4. Chairman's Report/update
S. Yfistoric Mome/Build ng plaques — l§view c Discussion of_Applications Submitted
S. Ora[M�tory Book update — Discussion
6. The Nall of Yfonor at the Oigh School— Discussion c� Bossi6fe Action
7. Agenda .Items Tor Tuture Meetings
8. Adjourn
The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services
must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-736-2989. Agendas
posted on Internet Website http:/lwww.ci.colleae-station.tx.us and Cable Access Channel 19.
-1999--2000
"isfoeic P,-,eseevoi on Co.--nm;ffee IA4eeting Dates
Maefina Dafe
Sep+ember 1, 1999
Oc+obew 61 1999
November- 3, 1999
Dece.mbee 1, 1999
actyu4cwy 12, 2000
Fe-6 Arno-` 2, 2000
JActeck 1, 2000
,April 51 2000
May 3, 2000
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-CkvesdaY, AuOLAsf 26, 1999
101
Tkw-sdctyY Sap+am6ew 301 1999
101
TkL4 •sActy/ Oc+ober` 28, 1999
101
ZuasciaY, Nove.mbeN 23, 1999*
104
ZuasclaY, December 21, 1999*
104
TkLAesdc%y, SayuAcwy 27, 2000
104
TktAesclaY, Fe-6t-EAcwy 24, 2000
104
TkW-sclaY, Mca- 11 30, 2000
104
ZllLArsJc%y, April 27, 2000
*Tke cleacllinas shown bare allow us enouc0k +iMe- +o rnal<e changes +o +ke. agenda and
ge.+ if +o +6 Gi+Y Secra+ary's office so +11a+ if can ba pos+acl for +ke- public wi+kin +lea
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0:\pamela\historic\99mtdate.doc\6J18 J99
Devised 6118199
Regular Meeting
Tuesday, August 3,1999, 12:00 p.m.
College Station Conference Center
MINUTES
MEMBERS PRESENT
Eileen Sather, Jennifer Pratt, & Ed Holdredge
I LVA I I 010V I 1 '3 '
Mollie Guin (Chair)
Fran Lamb (Vice -Chair)
Jennifer Honeycutt — Kim was informed that she has moved to Houston.
Grace Calbert, Supervisor
Kim Fox, Secretary/Scheduler
CALL TO ORDER
Grace Calbert called the meeting to order at 12:20 p.m.
APPROVAL OF THE MINUTES
Grace requested the minutes of July 6, 1999 be reviewed. The minutes were reviewed. Ed
Holdredge corrected the date of the August meeting from 8/10 to 8/3/99. There was no further
discussion. Eileen Sather moved to accept the minutes as presented. Jennifer Pratt seconded the
motion. All in favor and motion passed.
Memory Lanes Home Interviews — Grace discussed the two volunteers we received from Mike
Mullin, the City Volunteer Coordinator. One of those decided she did not have enough time to
committ to the project. From the previous meeting, Mollie and Fran agreed to assist with the
interviews also. They will be receiving their information soon. She also mentioned that we have a
community service worker that is assisting with the home interviews.
Jennifer Pratt asked about the status of the author. Grace stated there has been no update.
Church Use Policy — Grace updated Jennifer Pratt regarding the status of the Church Use Policy
and the Committee's previous discussion to reenact the policy. Grace will be sending a letter to
each of the two church groups to re -inform them of the policy. The Committee agreed to give a
grace period for these churches until June of 2000. At that point the groups will need to issue a
written requests to the Conference Center Advisory Committee to continue using the Conference
Center facilities.
NEW BUSINESS
Fall Meeting Times — Kim reminded the Committee members that meetings will go back to their
fall/spring times. That is, they will be held on the second Tuesday of the month at 5:15 p.m.
Review results of Citizen Survey — The City of College Station Citizen Survey results were sent
to each Committee member in their minutes booklet. This was passed along through the Parks &
Recreation Department for the Committee's information. The members stated that they reviewed
the surveys. Eileen mentioned remembering filling out a survey that she received.
REVENUE REPORT
July 1999, revenue was $7,906.96 versus the $7,119.29 from July 1998. Grace reported that FY
1999 will end with a positive increase over FY 1998's revenue.
ADJOURN
Jennifer Pratt moved that the meeting be adjourned. Eileen Sather seconded the motion. Meeting
was adjourned at 12:55 p.m. The next meeting will be held at the College Station Conference
Center on Tuesday, September 14, 1999, at 5:15 p.m.
Kimberly Fox, Secretary
Lincoln
Recreation Center Monthly Report
FACILITY USERS FOR FALL 1999 CONTINUED
Hallelujah Ministries
Phebe's.Piano Studio
Lincoln,, Former Students Association ,
Seven Day Adventist, Church and other local churches.
Other- business
The Center is currently operating at the family Reunion phase of the year. We will host eight to
ten families. They usually,aderage 250 people.,orbetter These.rMjters am encouraged; use file
gymnasium for its space and camforts.,The Lincoln Fom�er.Students Assoc, field its Br.annual`r ;
class reunion July 2-4, '1g99 _Total participation was over 600
Boys and Girls; Club. activities reopen 818-99 -After %c4oQI,tMkisportatlon from CSISQ schools
will, begin late August. Purpose of this ac�rty p to,maWat+e our;qub members to.use the tutorial..:
services and computer -lab. The Lincoln vans,wiil.our means. Plag footbalixeglstretron;starts.about
the.fime as well. Providing that we are,... ble to do so, the Brazos Food Bank will supply_the.Ctrb
with snacks. We,feed about 50 kids a day.
Our goal is to well plan in advance the upcoming special events. Look for a new twist in our
(� seasonal calendar events. The Center will continue to lookfotward to collaborating with other
entities about the Brazos Valley that support the misslon of the Boys and Girls Club of America.
Also, there might be an opportunity to join efforts with CSPARD`S Senior and Xtra Education
programs.
Habitat for Humanity will celebrate its 10 year anniversary at the Center on September 11, 1999.
It is planned to be a gala affair for the entire community. Activities will have a carnival atmosphere
to it.
R•A. 1'effotlAdulf Men _Memorial 19askeMdi ?"burnathent Evaluadon
This basketball tournament was held forahe;sepond annual time.:on July 34to August;l t999! .
do not believe the staff could not planned this event more efikiively. Probably, this was our worst
turn out as far as total participation and available teams. The deadline for registration was July27,
1999. Tournament promotions and team mail out packages occurred at least four weeks in
advance. All aspects of this event we handled in a timely manner.., -Twelve teams.assured their
participation by July 28, 1999. The problem we encountered was that the majority of our main
stable of team had entered the Twin City basketball league on July 1S, 1999. Teams are low in
funds at this time. No team paid their registration fee by 7-29.99. By Friday, 7-30-99,,we were ..
down to 8 teams. By the next day, five teams. One team pulled out due to low number of,teams
entered. We made the best of the situation. A round robin format was played 7-31-99 and a single
elimination tournament concluded the event 8-1-99, Our remedy to this situation is to Change the
date of the tournament next year and have teams pay two weeks in advance or they, will not be
entered for tournament play. We had a great time and put out a quality product.
As reported by Lance Jackson, Ctr. Supervisor
Lincoln Recreation Center Monthly Report
August 1999
We concluded our summer activities for this year
membership total ends at 436. The last week lAugust wasfun andrewardifi, fort The summer
rewarding for the kids, Members
attended Adamson Lagoon, the Houston Zoo, and were welcomed to a new treaf. The Center has
a Sony projection television, donated on behalf of Mike Thornton of Brazos Christian School, I ,am
pondering the further use of this gift later. The Center will use it mainly on Saturday,momings, ,
Rated G, PG, or PGA 3 movies will be shown to stub members, as well as the serving a smail
breakfast snack. Currently, the Lincoln Recreation Center will not operate its function as a Brazos
Valley Boys and Girl Club until August 18, 1999. Our purpose for this action is to prepare forthe
fall after school program, inventory, training, and staff leaves. �`
July summer activity showed no sfowrng ddwn: Program Direofor, CFretefia Johnson, provided a
great -organized fun filled summer program for ttie kids She is very much appredated by our staff
Y
and paren#s. The most often comment (heard about this summer program was;that the
:C
_
communication Improved from staff to parents.'The Twrn City Mission; STAR'Program Conducted
two weeks of activities The cumculum was designed to give `children at risk Special skills to
:.
confront dolly issues causing negative consequences, team building exercises, and developing
a positive self esfeem Fortner Center Siipervtsor and CSISD; Junior High.Coach, fGmmie Daily,
led a weeklong voNeyball camp for girls These girls ranged in ages of_10 through 94 Average
daily participation was 35 on July 20 23, 1999. July 10,1�9,9;,Lincoln Center,`received a letter of
commendation from Endtime Pentecostal Church of Bryan, Texas for co- sponsoring a Youth for
Jesus Rail y and Camival. basketball contest, and,dothes give away. (Roans Prairie: Baptist
Church he an additional clot hes;give.away Juty 24; 1:999
.
Local DPS Safety officer, Eddie Carmon demonstrated proper bike safety and helmet precautions
on July 21, 1999. Kids were entertained by age appropriate videos on how to ride safe and wear
their bike helmets correctly. As a special prize, over 60 children will receive their own bike
helmets for their. attendance
Other notable mentions ..... the Center provided transportation to the annual Tiger Football
Camp and assisted with registration the week of July 19. LRC was a pick-up drop off point for the
TAMU's National Youth Program. Eight, LRC area children participated. LRC and Beal Rec. Ctr.
In Bryan, Tx Co-sponsors:summer adult basketball, league °;$peaal;thanks.goes to the locol area
churches for their volunteerism, Donna Barrington of CSISD Rock Prairie Elementary; Lincoln
t
Former Students Association, and Caldwell Family vending
FACILTy USERS FOR THE FALL 1999
Brazos Christian School
.
Brazos Valley Home.Schoo!
:.
�y
St. Michael Academy
4
St. Joseph School ,
Community of Single Adults
t
Universal Computer Systems
Alta VistaAcademy
t `
' Mumfnrd ISD
the People
itat for Humanity
►os County Health Department
►os Adult Community Supervision
Lincoln
199$ 999 Fiscal..
Recreation Center
Year
Program Goals
® To provide a positive and structured learning environment which will enable Club
members to utilize educational resources provided by a grant collaboration between
the College Station Parks and Recreation Department and College Station ISD.
® Implement after- school van route to College l4ills, Southwood Valley, and South
Knoll Elementaries for the enhancement of the Center's tutorial program and
computer lab to be fully utilize on a daily basis.
Conduct at least one educational team meeting quarterly.
Using available facilities, bring the Brazos Valley Boys and Girls Club sports
programming and events to the Center.
Continue positive relations with the Brazos Valley Boys and Girls Clubs of America,
implementing core programs and initiating new programs monthly.
a Maintain a safe, clean, and attractive facility year around.
® Meet the facility users needs on a consistent basis and in a professional manner.
e Change fee structure, comparable to other special facilities, but affordable to current
users.
® Complete score board project.
With the Department's mission in mind, continue a search and implementation of
special projects which may exist or have the potential to. Collaborators, such as
Project Unity, CBM, Arts for Everyone Inc., BVCASA, and others bring non-
existing programs, thoughts and ideas which aid in the reinforcement of the City's
Council Vision Statements.
w Improvements on staff developments issues, such as providing support materials,
employees reference manuals, training as made available, and orientation for
temporary employees.
® Coordinate and plan special events, summer activities, and summer van route
effectively.
Develop customer satisfaction survey applicable to the Center's programs, activities,
and facilities and implement by first quarter 1998-1999.
1-hlaJ IIV IIIIIiIYYI,IiII 11�I4I JI IIII uJluil II LIYIYiI I Hill II III Ilk 111I, I ill 1 I Ilili{IIII III III II Iill ill II III llll111 I Ii I1ia1. 111 9,1111111 II. a ilillll 161 1i1 111lAlI III II i:l I, ilil�Illl lh lilt li alIli Iilill Jll it dl0ilil IIIII11, ;1 IIiIJe,I llhli Ili Al fill III IIIYIL IIIJ
Lincoln Recreation Center Advisory Board Meeting -
Advisory Board Regular Meeting
Minutes
Monday, July 12, 1999
Time: 6:00 p.m.
Lincoln Recreation Center
�.! „Im.I,IJNYh II I,II IIIYIIII 111iI61J�llllll,i �JI,I IIJ.li l�lllall 141I',II I. �f 1, IIIIIII�II II,I, IJIIII�III,IIIIII�II,II III Ii II Ill AIli I'll.l II 1411, to I111IIII:J . III II:I,I 1:1311:1 illlllul 1111. IIIIIIIIiiIII IIIIIih,l illYhNIIIJ d, il=
Board Members Present: Linda Preston -Shepard, Carolyn Williams, Cathy Watson, Faye
Daily, Joe Dan Franklin,
Board Members Absent: Barbara Clemmons, A.C. Clark, III and alternate Board Member,
Merilyn Rucker
Staff Present: Lance Jackson
LFS Representative: James Steen
Visitors Present: None
I. Call to Order and Roll Cali
❑ Meeting was called to order by President Linda Preston -Shepard.
❑ All Board Members were present.
U. Approval of June 14,1999 Minutes
❑ June le Minutes were approved
ffi. Petitions or Communications from Visitors
❑ Board members commented on the Juneteenth Program, and overall the attendance
was good, the speakers were well received. The members suggested for future events
held at the Lincoln Recreation Center (LRC), when planning programs, being flexible
enough with the agenda to allow for substitutions (in the absence of the main speaker)
as not to have a delay in the start of programs.
❑ Motion was made, and second, the Board members would compose and send a letter
to the Parks Board requesting the purchase of a new sound system immediately
following the meeting.
❑ Board members agreed to submit a memo regarding additional space, summer
counselors and other needs for the LRC in the upcoming months.
❑ Joe Dan Franklin was asked to represent the LRC Advisory Board at the Parks Board
meetings that take place on the second Thursday of each month.
Fa
❑ Steen commented on:
❑ The success of the summer youth activities and events held at the LRC and
invited Board Members to visit the Center.
❑ Optimism and dedication of Jackson for the growth and development of the LRC.
❑ Success of the Lincoln Former Student Reunion that was held at the LRC.
❑ Scoreboard dedication.
IV. Treasury Report
❑ Williams informed the members of the current checking account balance, and
provided the Board with information on the Monthly account activities. Jackson then
presented receipts, and informed members of some upcoming expenses.
V. Other Business/Board Concerns:
❑ In order to avoid scheduling conflicts, the August LRC Advisory Board meeting has
been scheduled for August 9 h, 1999.
❑ Williams suggested, as a timesaving measure, and Jackson agreed to include a
monthly report with each month's LRC Advisory Board Minutes.
❑ Williams suggested, as a means of keeping the group focused, at the end of the
meeting if there are any items requiring action, to sum these items up.
Action Items:
❑ Letter to Parks Department identifying needs of the LRC
❑ Thank -you note to the Lions Club
❑ Jackson will check on operation of the Current LRC phone system
❑ Board members will look into having a dimmer on lights in the gymnasium.
❑ Jackson will complete year end report
❑ Croup picture of the LRC Advisory Board to be taken
Motion Made by Clemmons and seconded by Rucker, Meeting was adjourned.
Meeting adjourned 7:00 p.m.
Next Advisory Board Meeting— Monday, August 9, 1999 at 6.00 p.m, Lincoln Recreation
Center
c:
Call to Order
1. Approval of Minutes from June 7, 1999 Meeting
2. Presentation and Discussion of June 21, 1999 Meeting with Corps of
Engineers Officials
3. Presentation, Discussion and Possible Action on Revised Conceptual Plan
for Wolf Pen Creek Corridor, from Dartmouth to Texas Avenue
4. Wolf Pen Creek Project Reports:
a. Traffic Signals - Dartmouth & Holleman - Project No. FT 9807
b. WPC Tributary B Site Improvements - Project No. PK 9902
c. George Bush East Extension - Project No. ST 9916
d. Hotel/Conference Center - Project No. GG 9701
5. Discussion and Possible Consideration of Future Meeting Dates
6. Adjourn
r The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-
3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-stationAxits
and Cable Access Channel 19.
WOLF PEN CREEK OVERSIGHT COMMITTEE
REGULAR MEETING
NOON, AUGUST 6x 1999
COLLEGE STATION CITY HALL COUNCIL CHAMBERS
MEMBERS PRESENT: James Massey; Dennis Maloney;Kay HgO[yaoO; Judith \8/an8n. Alternate
Phillip Kg|h«'Alt8Dlate
MEMBERS ABSENT: ChhsBarzi|kz Wayne Rife; George Dresser, AKgnl8t8
STAFF PRESENT: Steve Beachy- Parks and Recreation; MarkSmith, Frank Simoneaux, Bob
Mosley - Public Works; Jim CaUavvay, Ed Ha[d, Jeff ToDdne - Development
Services; Kelley Chapman - Public Fle|a1iOO8; Charles Cryan - Finance
Department; Pamela Springfield, Committee Secretary -.Parks and Recreation
VISITORS: Mike W1cC|Vng' Bob Ruth, Rick Robertson, Stephen Franks - McClure
Engineering; Paul Clarke, Chuck Ellison ' Clarke & Wyndham, Inc.
CALLao-ORom- James Massey called the meeting to order at 12:15 p.m.
1. Judy Wagner made amotion to approve the minutes for the June 7'1999
meeting. Dennis Maloney seconded, all voted, and the minutes were approved as written.
2. PRESENTATION AN
Steve stated that the City and McClure Engineering had spent alot oftime with the UGArmy Corps
of Engineers regarding the implementation of the Wolf Pen Creek Master Plan. Steve said Mark
would update everyone and explain why some of the conmao1a which had been presented at the
last committee meeting, would have tVbechanged.
Mark handed out a nle[OO[aOdunn (attached) detailing the June 21. 1883 meeting with the Corps of
Engineers. Mark said the Corps was opposed to a hard liner bottom being used, and opposed to
straightening the natural meanders of the creek, since those things contributed to the wildlife
habitat and wetland characteristics Of the project. With that in mind, yWcQU[e Engineering had
gone back and reviewed mahoUa OptiVno, one of which they were ready to present to the
committee. Mark felt that the option, which had been looked at before, VVOU|d be consistent with the
vviahan of the [}o[pG of Engineers. Mark explained that in the past, the Corps' concerns involved
flood ooDt[O| - going in, straightening things out, and getting the VV818r rOVViOg' Now they are into
preserving the wetland areas, and keeping development away from drainage areas, so that there is
space for the flooding in wetland areas to HxiGt Mark said the change in philosophy affects not
only the WPC project, but also other drainage projects vVhe[8 the City is going through the same
permitting process. Some channel stabilization methodologies have to be reconsidered in order to
accommodate the wetland preservation philosophy.
James asked ifthe amphitheater side ofthe project hadbe8ndiGcUGsgd. Mark said when they told
the Corp that the goal in that area of the project was to have the creek establish its natural flow
characteristics; they were fine with that. The Corp helped them look at the project from a different
perspective. Rather than calling it ohanne|izo1ioO project, they called it a riparian restoration
project, which falls under anationwide permit. They asked for a sketch tobgdrawn Vpand sent to
them. Mark said the drawings had already been prepared and were on their way to Fort Worth.
(
`.' Judy asked what funds the Corps of Engineers would have available to help with the project. Mark
said funding had only been discussed in ggDgDd to[DlG. and that the time to ask for funding
assistance iswhen the plans are submitted. He said the amphitheater portion of the project was
not going to be costly to do, and he wouldn't be asking for funding assistance for that part of the
project.
CRE said that McClure Engineering
would be asking for direction from•eon •
® The appropriateness of the alternate concept;
0 The design of the bridge that will go across the creek of the George Bush extension; and
® The acquisition of a portion of land that would facilitate part of the project, in relation to the
George Bush Street extension.
A. The alternate concept that McClure Engineering had come up with after the meeting with the
Corps of Engineers and City staff was presented by Bob Ruth and discussed by all.
Trail system: Designed through the site on high, dry land, avoiding the creek elements.
Linking from the corner of the hotel/conference center site to the restaurants already in place
and beyond. It can be done all at once, or in segments, and it can be altered. It crosses the
stream in as few points as possible to control expenses. When all trails are implemented some
will go through arches of the bridge. The natural resources - tree material and natural
vegetation - are disturbed as little as possible.
Site anieni ies: A small parking lot; millenium sculpture garden; dress up the high visibility
corner. Some type of refreshment station (coke machines, water fountains, rest rooms)
somewhere about midway through the project. Mostly tree lighting, scattered throughout the
site, shining down on the ground rather than pole -type fixtures. Signage scattered throughout
the park will show you the route to follow.
8-6ciges: Similar to what's at the amphitheater. The bridge that will cross the creek which links
the parking lot to the sculpture garden, will probably be the main entrance. Mid -block
crossings and pedestrian safety issues are not completely solved at this point. There is a
potential observation area to allow a view of the bridge at the George Bush Drive intersection.
Realignment: Some of the oxbows will be straightened out, while still allowing a serpentine
flow for the water to pass through - something that's manageable. Can't avoid rechannelizing
the creek totally, but it can be left somewhat natural. There will be a lot of excess soil that can
be used to build some of the low areas up to street grade.
stabilization: No sheer retaining walls; the easiest, least expensive way to stabilize the creek
with the least amount of maintenance and the longest range effect, would be grass side slopes.
Depending on the depth of the stream, from the center of the creek, the slopes may be as wide
as 50' feet or more on either side. In some areas, small retaining walls will have to be built
because the grass slopes won't work. Proposing a mud bottom — Corps of Engineers is
adamant about keeping the natural percolation in the stream. One of the elements wanted was
a waterfall that could be done with a series of check dams that would allow the grade change
and the noise without backing the water up. Those could silt -in over time and just wind up
being drops at some point but it would be natural.
Clean -out lop-atioms: The Corps of Engineers said silt was good, however two proposed areas
in the concept would allow clean -out of the silt that collects from areas outside the project.
Stabilizing the slopes on the creek, putting sod down, and installing the sprinkler system, etc.,
will keep the walls from deteriorating and creating sediment. Clean -out sites would have to
have a concrete bottom to allow heavy equipment in. There are four, 10'x10' concrete box
culverts in the Dartmouth/Holleman bridge, with aprons on both the upstream and downstream
C sides that extend out about thirty feet. Equipment can enter at that point and be driven through
the culverts. James expressed concern about pouring concrete, and wanted to remain
sensitive about trying to keep the project as natural as possible. Kay asked why the silt clean-
out areas had been moved further downstream in this concept. Mike McClure stated that the
design of the channel is such that the silt will just flow right through, with only minimum silt
pockets collecting. Clean -out at the Texas Avenue location would be very difficult. Because of
traffic problems, it would be hard to get equipment in and out.
Safety_ oncerns: The sides will be sloped so that they can be mowed - similar to what's at
the amphitheater — not so steep to be a safety concern. There are a few areas of the creek
where the water is five feet deep, however those will be eliminated. Most of the creek, except
for flood stage is only about one foot deep.
At the committee's direction, safety suggestions had been received from the Police Department.
Trails will be about 12' wide with vegetation cleared off on each side — not completely, but
enough to allow for visibility. Some areas will be left natural, but no isolated trails with blind
spots. The Police Department had recommended call boxes and video cameras in several
locations on the trail system, with site lines from adjacent properties when possible. Steve said
it will be hard to draw up construction plans to show exactly how this part will be laid out. Some
of the design will evolve over time. This is because of the design of the stream and not
knowing which trees will remain. Bike lanes will be part of the George Bush Drive extension.
Based on what had been proposed, it may allow a bike lane located on Holleman, between
Texas Avenue and Dartmouth, to be removed from the City's bike loop.
Parking: Concerns were expressed about sufficient parking near the park. Property between
Taco Bell and Office Max is not necessarily attractive but accessible. Hoping to get parking
from other developments. May need to look at acquisition if it will make a difference as to
whether people use the park or not. There's no facility in the park that will draw a large number
of people for a particular activity, and no set formula to determine what the parking
requirements would be for a park of this type. The master plan calls for the corner of Dartmouth
and Colgate to be designated as a site for an art center with the appropriate parking. The
parking issue has not been addressed.
The members were pleased with the concept presented. Everyone agreed it was more in line with
what was originally discussed and more of a natural area.
B. The bridge needs to be designed so that it is functional, yet attractive/decorative so that it adds
to the experience. If it will be a focal point, then the interaction with the bridge needs to be kept
in mind when designing the trails, picnic areas, etc.
C. Property Acquisition — Mike McClure said off of the George Bush Drive extension, south of
the creek, there was a particular tract of land that they would like to see acquired. All others
have been dedicated or have been acquired. It is a 25-foot wide lot (1.1) acre that would be
used to do some of the slopes and limit some of the retaining walls that would be necessary
along the bridge. It would be used as access to the silt trap and would give maneuvering space.
Grade -wise, it was not good for parking and access from the road would be bad. Drawings
presented were done based on the assumption that the parcel would be acquired. The City
likes the concept and feels it's doable. Mark said he felt acquisition was essential to making the
bridge itself work out. One of the reasons it's vacant is that it has a creek running through it — it
is not really developable. Pulling the twist out of the creek would eliminate the problem behind
Wolf Creek Car Care, where there is bad erosion and structural damage to the parking lot.
James asked City staff to explore the options on how to acquire that tract and the other two
pieces of property, and bring it back to the committee.
Bjiiget: Mike McClure said the cost would be $4.4 Million, which included everything
presented - the bridge, trails, channel work, etc., except the land acquisition. Steve said $5
million has been identified in the budget at the current time, but that amount is expected to
increase as evaluations come into the tax increment fund (TIF). $2 million is available now, and
$3 million will accrue over the next 3 — 10 years. There is no estimate available for the land
acquisition.
Dennis made a motion that McClure Engineering present the proposed plan to the Corps of
Engineers. Phillip seconded; no members were opposed.
4. WOLF PENCgEEK PROi!ECT REP013TS: Steve said this would be a standing item on the committee's
agenda, and updates will be given at each meeting.
A. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Mark Smith: City Council
awarded the contract for the traffic signals. Construction should begin soon on the
Olsen/George Bush intersection. Once completed, the Dartmouth/Holleman and
Dartmouth/Southwest Parkway intersections will be done at the same time. The project should
be completed by the end of the fiscal year.
B. WPC Tributary B Site Improvements — Project No. PK 9902, Steve Beachy. The project is
being finalized in terms of design, and should be out to bid within the next few weeks.
Tentatively, that award of bid should go to council on the September 23 meeting. This is for
the section of the walkway and bridge between the two restaurants, which will tie in with the
existing walkways on either side of the property. It also includes lighting on the ground and up
in the trees. The estimated cost of $80,000-$90,000, will probably be paid with Park Land
Dedication funds. There is no estimate on the construction time, it shouldn't take too long
once the bridge is constructed and delivered. It is a pre -fabricated bridge, similar in design to
the bridge at the amphitheater. The initial clearing has been completed down to the utility line
easement. Clearing consisted of removal of dead trees, poison ivy, vines, etc. All other trees
of significance were left. It is a very tight construction site, but he didn't foresee a lot of
damage to the remaining trees. The City did the clearing, but the construction will be bid out to
a contractor.
C. George Bush East Extension — Project No. ST 9916, Mike McClure: The right of way
acquisition portion preliminary drawings are under review by city staff. When he gets those
comments back, he will be ready to put the finished product together. James asked that the
concept of the arched bridge be presented to the Design Review Board (DRB). Kay asked that
all amenities of the project be brought before DRB so that they can review the consistency
throughout.
D. HotellConference Center — Project No. GG 9701, Steve Beachy. Steve passed out a copy
of a press release and notes from Economic Development. The City has received financing
commitments on the hotel project. The tentative schedule for construction completion is
spring, 2001. Charles Cryan said at this point the Wolf Pen Creek Development Group was
looking at a couple of other concepts. They felt that the office building originally proposed
would not be the best use for that property, but that could change.
James asked if the sign on the hotel/conference center site could be updated to reflect the
groundbreaking. Steve said that was already being worked on.
5. IJSCUSSIONAND P S,%3LE_C_ONSIDERAT10N ()F FUTuREMEETIN ATES& AGENDA ITEMS: James
asked if conceptual site plans and an update for the Pooh's Park development could be brought to
the next meeting. Jim Callaway said yes.
Steve said he hoped that the committee would be meeting on a monthly basis now that the
implementation process will be getting underway. He asked for a good date. It was decided that
the next meeting would be at noon on Tuesday, September 7, 1999, since Monday the 6" would be
( i a holiday for city employees. It was decided that the regular schedule for meetings would be the
first Monday of the month, unless it is a holiday.
1,
6. AR,[SZURN: The meeting adjourned at 1:43 p.m.
YAugu1999 Kids Club
st
20th Facts and Figures
Total Enrollment: 663
They are enrolling students almost on a daily basis. Things have
slowed down a bit, but they have been registering several each day
this week. At this time they cannot generate the figures for how
many students are on reduced tuition.
The new intermediate school Cypress Grove has 59 students
enrolled.
Oakwood has 30 enrolled and they are utilizing the Yahooz
Facility for the program this year.
We have almost reached our max. enrollment at several sites:
Pebble Creek (largest enrollment) has 142 students with only 13
available slots left.
College Hills has 22 slots available
Rock Prairie has 22 slots available
If all sites were maxed on enrollment (based on established limits)
we would have 920 students.
(See max. enrollment figures per site attached)
08/20/99 10:24 FAX 409 7645483 COMMUNITY E-) 4 JANAWOOD
m
SCHOOL
CYPRESS GROVE
COLLEGE HILLS
OAKWOOD
PEBBLE CREEK
ROCK PRAIRIE
SOUTH KNOLL
SOUTHWOOD VALLEY
MAXIMUM LIMIT
TOTAL ENROLLMENT
KIDS KLUB ENROLLMENT
at close of business clap
8119199
ENROLLMENT LIMIT
100
135
100
155
150
130
150
920
# CURRENTI-w
ENROLLED
59
113
30
142
128
81
110
663
SPACES
AVAILABLE
41
22
70
13
22
49
40
September Recreation Activi#es
1
Historic Preservation Committee at 5:15 pm
Pam Springfield 764-3773
2-6
ASA Men's C Fastpitch National Championship
at Central & Bee Creek Parks
Tony Scazzero 764-3736
3
John Conlee & Bellamy Brothers Concert at WPC
Anel Bow 764-3408
r 7
Fall Session 1 Swim, Water Fitness and Tennis Lessons begin
Emily Baker 764-3486
10-11
Music Festival at WPC
Anel Bow 764-3408
11,12
Adamson Lagoon open weekends only
12
Adult Fall Flag Football play begins
13
Adult Fall Softball play begins
14
Parks and Recreation Board at 7:00 pm
Kris Startzman 764-3414
20-24
Adult Volleyball Session 4 and Fall Adult Basketball
Registration begins at Central Park 8am-5pm
Emily Baker 764-3486
23
Glen Smith & Robert Earl Keen Concert at WPC
Anel Bow 764-3408
a
27
Fall Youth Flag Football practice begins
A: CALENDAR.DOC
Date Event Gate Opens Showtirne Admission
Sept 3 John Conlee & Bellamy Bros. Concert 6.00 pm 7:00 pm $15.00
Sept 24 Glen Smith -Robert Earl Keen Concert 7:00 pm 8:00 pm $15 pre/$20 day of
Oct 8 Phi Delt Concert Don't know vet
(Willie Nelson & Gary P. Nunn)
Ticket sales: Cavaender's Boot City, Central Park Office, Disc Go Round, Duddley's Draw,
MSC Box Office (845-1234 to charge), Rother's Book Stores
4- -
TEXAS A&M UNIVERSITY
Department of Wildlife & Fisheries Sciences
August 9, 1999
Stephen C. Beachy
Director of Parks and Recreation
P.O. Box 9960
College Station, TX 77842
Dear Steve,
Thank you for including us on your recent tour of the intended soccer and softball
complex. Although I can only speak for the Texas Cooperative Wildlife Collection (TCWC) and
this Department, we will be very pleased to work with you. We feel it would be appropriate to
open the fence between your new complex and the nature trail, to allow better access to the trail.
Better yet is the idea of connecting our nature trail with other trails which might be incorporated
in the new complex.
As for now, we allow only very limited access to the TCWC for tours. We do not yet
have an interpretive center associated with the TCWC, and therefore the facility is primarily a
research. collection. As a result, we prefer not to incorporate the TCWC collection into the new
recreation facility. In the future, should we obtain funding to develop exhibits and to provide
staffing,' we might be interested in providing more public access to the collection.
As you are aware, maintenance of our nature trail (monthly mowing) is a problem for us,
so perhaps something could be worked out for the City to help with that, should our trail be
connected to the new park. At any rate, it would probably be best for you to work with Dr.
Gaston on any arrangements of this nature, but I wanted you to know we are excited about the
possibilities of cooperating with you on this project.
Sincerely,
Robert D. Brown
Professor and Head
Room 210, Nagle Hall e College Station, Texas 77843-2258 0 (409) 845-5777; FAX (409) 845-3786
August 18, 1999
COMMISSIONERS
LEE M. BASS
CHAIRMAN, FT. WORTH
RICHARD (DICK) HEATH
VICE-CHAIRMAN, DALLAS
ERNEST AN JR.
MIDLAND
MIDLAND
Mr. Steve Beachy
JOHN AVILA, JR.
Director, Parks & Recreation
FT. WORTH
R (�(�(/�
P. O. Box 9960
CAROL E. DINKINS
HO15TON
College Station, Texas 77842
ALVIN L. HENRY
HOUSTON
KATHARINE ARMSTRONG 1DSA
Re: Master Plan Review City College Station
DALLAS
- of
NOLAN RYAN
ALVIN
Dear Mr. Beachy:
MARK E. WATSON, JR.
SAN ANTONIO
PERRY R. BASS
CHAIRMAN -EMERITUS
Our review of your parks, recreation and open space master plan has been completed.
,, ,................ FT. WORTH
Upon review, it appears that all of the standard requirements identified in the Texas
Recreation and Parks Account Program Procedural Guide have been
ANDREW SANSOM
met.
EXECUTIVE DIRECTOR
!o manage and
conserve the natural
and cultural resources
q%Texas fm• the use rind
ertjoynrent of present
and,firlure {u�nerrrtiorrr.
4200 SMITH SCHOOL ROAD
AUSTIN, TEXAS 78744-3291
51 2-389-4800
WWW.tPWd.State AX.US
You will now qualify for priority points under criteria two of the "TRPA Project
Priority Scoring System", beginning with the Spring 2000 review.
Please call Joel Seffel if you have any questions at 512/912-7119. The Department
commends you and your organization for your planning efforts.
Sincer ly,
im Hogsett, CLP
Director
Recreation Grants Branch
TH:JSS:lb
COLLEGE STATION
P. 0. Box •••I - 1101 Texas Avenue College Station,
Tel: 409 764 3500
MEMORANDUM
TO: l Planning and Zoning Commission
FROM: ! (Steve Beachy, Director of Parks & Recreation
DATE: August 19, 1999
SUBJECT: Lick Greek Park Access
The future development of Lick Creek Park as a natural area will require the open access to the
site fiom the existing utility/pipeline line right of way. This right of way property is owned by
the City of College Station and is classified as "parkland". The land was dedicated as part of an
overall land trade between W.D. Fitch and the City with the provision that part of the property be
used for the extension of Pebble Creek Drive.
Lick Creek Park extends to this right of way at the extreme eastern boundary of the Pebble Creek
Subdivision. The master plan for the park was approved by the city council in 1998 and it
includes a comprehensive system of trails throughout the site. One of the key components of the
plan is the entry point from the Pebble Creek Drive location. This access will allow future
connection to other parks and green belts throughout the community. This is especially important
for the connection with the proposed park development on the existing Rock Prairie Road
landfill site. This future trail connection will also affect the current location of the existing fence
and entry on the north side of Pebble Creek Drive between Muirfield Court and Stonebriar
Circle.
The development of Lick Creek Park is scheduled to begin in Fiscal Year 2002. This is when the
bond funds which were approved by the voters in 1998 will be available. Until the trails and
other support facilities are completed, we do not want to encourage access from the Pebble Creek
Drive entrance. This is to deter the creation of unauthorized trails, littering and other problems.
Once Lick Park is developed, we will want full access throughout the length of the park property.
I have attached a copy of the approved master plan to help illustrate the intended use of the park.
Please contact me if additional information is required.
Copies: Parks & Recreation Board
Jim Callaway, Director of Development Services
Ric Ploeger, Assistant Director of Parks & Recreation
Home of Texas A&M University
August 21, 1999
Mr. Steve Beachy
P.O. Box 9960
College Station, TX 77842
Dear Mr. Beachy:
The Down Syndrome Support Group of Bryan/College Station would like to thank you
for waiving the park deposit and rental fee for our use of the Oaks Park pavilion on
Saturday, August 21, 1999. We held our first family picnic and a great time was had by
all. The children especially enjoyed the adaptive playground -- my daughter was able to
climb up and slide down easily, without any fear on our part that she would be injured on
the equipment or by the ground.
Several parents mentioned their appreciation of the City for having such a playground
available for children of all abilities to use. Also, all who attended were grateful that you
waived the park fees.
Thank you again.
Sincerely,
Loretta Bender
Down Syndrome Support Group Facilitator
13140 Hill Road
College Station, TX 77845
PH: 690-9024
Email: lbender@tca.net
P.S. Could you tell me who supplied and installed the surface that is
under the Oaks Park playground equipment? Thanks again.
r�w}a�'mot-
.�. _-.. .u.._,..
—A6 �✓G'�'wcX/.�--� /'!/ ._ is
COMMISSIONERS
LEE M. BASS
CHAIRMAN, FT. WORTH
RICHARD (DICK) HEATH
VICE-CHAIRMAN, DALLAS
ERNEST ANGELO, JR,
MIDLAND
JOHN AYI' JR.
FT. WORTH
CAROL E. DINKINS
HOUSTON
ALVIN L. HENRY
HOUSTON
KATHARINE ARMSTRONG IDSAL
DALLAS
NOLAN RYAN
ALVIN
MARK E. WATSON, JR,
SAN ANTONIO
PERRY R. BASS
CHAIRMAN -EMERITUS
FT. WORTH
August 26, 1999
Mr. Pete Vanecek
City of College Station
1000 Krenek Tap Road
College Station, TX 77840
Dear Mr. Vanecek:
I regret to inform you that the trail project proposal that you submitted requesting
funding under the National Recreational Trails Fund was not selected for funding by
the Parks and Wildlife Commission at this time. Competition for these funds was
greater this year than any previous funding cycle.
We will be issuing another call for recreational trail proposals next Spring. You are
j ANDREW SANSOM
EXECUTIVE DIREECTORCTOR encouraged to re -apply for funding at that time. Please feel free to contact me at (512)
389-4737 if you would like to discuss your project and possible ways to improve its
chances for funding in the future.
!o mandge.and
coluserre the natural
and cultural resources
t?f 7.,.�as for the'use and
ercjoyunent gfpresent
crud, f uture geneurrlions.
4200 SMITH SCHOOL ROAD
AUSTIN, TEXAS 78744.3291
51 2-389.4800
www. t pwd . state. tX. us
Thank you for your interest in this program, I am truly sorry we didn't have the means
to fund every project submitted.
Sincerely,
Andrew Goldbloorn
Program Manager
i
09/�^1/99 12:09
V409 764. 3513 COL STA CONF.CTR
[� 002
CITE' OF COLLEGE ,STATION
Conference Center
T 1300 deorge Bush DrIO
College Station, TX 77941)
(409) 764-3720
FAX: (4091764.3513
Internet: www.ci.college-statlon.W.us
Hilary Sheridan
College Station Conference Center
Receptionist
September 1, 1999
FOR IMMEDIATE RELEASE
The College Station Conference Center's feature artist for the months of September and October is W.F.
Hawkins.
WF Hawkins studied for 31/2 years at the Society of Beau Arts in Ft. Lauderdale, Florida, under the direction
of Charles B. Attaya. He has painted off and on for 45 years and hlis also been a sign artist. He painted
pictorals and highway bulletins for 40 years.
In 1968 he finished Is, place in oils in the Bryan show. In 1969 he finished 2°d plate in oils in the Bryan show.
He is experienced with oils, water colors, acrylics and pastels.
The paintings can be reviewed Monday through Friday between the hours of 8 am. and 5 p.m. at the City of
College Station Conference Center, at 1300 George Bush Drive.
CITE' OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
Name
Request Submitted on (date)
I will not be in attendance at the meeting of
for the reason(s) specified:
Signature
This request shall be submitted to the office of the committealboard secretary prior to the
meeting slate.
o:board/absenteeform.doe
September 13, 1999
M►lrL�M1 t� '.: ►11 1►I
TO: Shannon Waddell, Youth Services Coordinator
Dana Albrecht, Instruction Supervisor
Jana Wood, School Age Care Specialist
Marci Rodgers, Sr. Citizens Coordinator
FROM: Linda Waltman, Recreation Superintendent
SUBJECT: Memorandum of Understand in Regards to the multi use of the Teen Centers
We have met several times to discuss use of one or both of the Teen Centers for "non -teen"
recreational division use. Based upon these discussions I wanted to formalize what was agreed
upon.
Both facilities will remain under the direct supervision of Shannon Waddell. Any deviation from
established guidelines of use should be directed to Shannon with a copy to me.
YAHOOZ:
Jana Wood will have use of the facility Monday — Friday, from 3:OOPM until 6:OOPM for Kids
Klub. She will be provided a key(s) and security code information. Use of the facility for this
purpose has only been promised throughout the duration of the August, 1999 — May, 2000 school
term. We anticipate that with the opening of the new Junior High School for the school term of
2000 — 2001, that we will re -open the facility and have it available as a "Teen Center" for student
use. This will be contingent upon budget approval.
Dana Albrecht and Marci Rodgers will have the option of using the facility during the hours of
8:00 AM until 3:00PM, Monday through Friday and from 6:OOPM through 10:OOPM for Senior
activities or instructional classes. Arrangements may be made for Saturday and Sunday activities
if needed.
The only exception for this would be during times that the school would want to have an end of
the six weeks activity. Shannon would notify each of you as soon as he agrees to such requests.
THE EXIT:
Marci Rodgers will utilize the facility for Senior Activities Monday through Friday, anytime from
8:OOAM until 3:OOPM. At 3:OOPM all activities should have been concluded and the facility
clean and vacant for the Teen Center Staff to make preparations for teen activities. The only
exception to this arrangement would be on school holidays. During school holidays (with the
exception of the Christmas Eve, Christmas Day, New Years Eve, New Years Day, Thanksgiving
Day, and other posted closing dates) the facility is scheduled to be open at 12:OOPM for use by
the teens.
Should Dana Albrecht desire to schedule instructional classes during the above mentioned times,
it should be coordinated with Marci and notification given to Shannon.
Dana and Marci will be provided with keys and the code to the security system.
FOR BOTH FACILITIES;
As you know there is not money allowed in Shannon's budget to provide anyone to supervise the
facilities during non -teen use. It will be up to each of you to provide supervision during the time
you are utilizing the facility(ies). In addition, each of you will be responsible for your own set-
up, break -down and clean up of the facility(ies) each time they are utilized by your group(s).
Again, funds are not available to pay someone out of Shannon budget to provide set-up or clean
up services. During clean-up, restrooms and trashcans should be addressed.
If when your activity is completed, please make sure that the doors are locked and the alarm is
set. The only exception to this would be if the teen center staff is already on duty prior to your
leaving the building.
Neither facility will be available for rentals due to the heavy use for the above mentioned
activities.
Any broken equipment or damaged to the facility as a result of the use of your group, will be
expected to be payed for out of each respective budget. Please report any damages, or broken
items or discovered vandalism or de-facement of the facility(ies) to Shannon.
It is important that we all remember that The Exit is a TEEN CENTER first, however through
cooperative efforts I believe we can share in the use of this facility as well as YAHOOZ for other
important Recreational activities such as senior activities, instructional classes and Kids Klub.
Should you have any suggestions, comments or concerns please let me know.
XC: Steve Beachy
Rec. Division
September 10, 1999
TO: Kris Strartzman
FROM: David Hudspeth
RE: '99 Adult Volleyball Session 3
HISTORY '95 '96 '97 '98 `99
# of Participants: 71 47 81 126 162
# of Teams: 8 5 9 14 18
This session will wind down the 1999 City fiscal year. This fiscal year was an
exceptional year for adult volleyball with a total of 45 teams. The revenue
estimate will be exceeded by more than one grand this year. I do not think that
this program will continue to grow this fast, but I hope that it will have a slow
steady growth over the next few years. Our largest hurdle is facilities. We use
the CSISD Middle School (formally Jr. High) on Rock Prairie road. When school
is in session it is very difficult for us to get into that facility, because the school
itself has many of their own activities and teams to schedule. Currently we are
able to get in after 7:30pm. This may soon change, because they are about to
begin basketball season. That school has sixteen teams in their seventh and
eight -grade girls and boys program. That alone may keep us from being able to
use the facility at all.
Session 3 games are being played on Monday - Thursday nights between the
hours of 7:30pm and 11:15pm at the College Station Middle School on rock
prairie road. This is a co-ed recreational program and the Parks and Recreation
Department (Sports) provides three to four sessions per year.
September 10, 1999
MEMORANDUM
TO: Kris Startzman
FROM: David Hudspeth
RE: '99 Adult Flag Football Items of Interest
HOSTORY '93 '94 '95 '96 '97 '98 '99
of Participants: 156 205 156 180 180 169 208
of Teams: 13 16 13 15 15 13 16
The 1999 Adult Flag Football season is sure to have an exciting year with the most
teams since 1994. We will exceed our revenue estimate and hope that future seasons
will see steady growth of one to two more teams per year. Games are being played on
Sundays at Southwood Athletic Complex. The season will last from September through
November of 1999. The top two teams will be eligible to participate at the Texas
Amateur Athletic Federation State Tournament in December of 1999. It has been
mentioned form past surveys that our teams are looking for the opportunity to add a
spring season. The main reason a spring season has not been provided is facilities.
c:991TEMS (aM
CIITY OF ST®CKTCN
rx`
OEPARTMENT OF PARKS & RECREATION
CITY HALL ANNEX
6 E. LINOSAY STREET
STOCKTON, CALIFORNIA 55202-1 997
(209) 937-8676
Steve,Beachy, Director —
City of College Statio!r Park and Recreation Department
College Station, Central Park
1000 Krenek Tap Road
College Station, Texas 77842-9960
Thank you for the wonderful hospitality you, your staff and City showed us during our
stay at College Station for the Men's C Division National Fast Pitch Tournament. We
introduced ourselves to you following the opening ceremonies and you were gracious
enough to give us a tour of your office facilities. We were very impressed with the
facilities and the friendly nature of your staff.
Our team, San Joaquin Stogies, finished with 3 wins and 2 loses and tied for 17th in the
tournament. We all enjoyed the tournament and would look forward to any future
tournaments in College Station.
Please find enclosed some information concerning the City of Stockton Department of
Parks and Recreation. if we can ever be of assistance to you or your staff please don't
hesitate to call or write.
If there are any shirts (XL) left over from the tournament some of my teammates might
be interested in purchasing additional shirts (we will pay for shipping).
Thank You,
d�
a
LOYD G. GOOLSBY
RECREATION SUPERVISOR
Safety/Training/Camps/Pixie Woods
BILLIE N. BATES
RECREATION COORDINATOR
Oak Park Senior Center
J
"STOCKTON... CALIFORNIA'S SUNRISE SEAPORT"
IfSteve Beachy - City/County Venue Tax
Page 1
From:
"John Nichols" <jpn@taexgw.tamu.edu>
To:
<sbeachy@ci.college-station.tx.us>
Date:
9/11/99 8:31PM
Subject:
City/County Venue Tax
Dear Steve,
Following are my comments on this agenda item for Tuesday night. Sorry I won't be there. Please share
them with the other members of the Board if you feel it is appropriate.
In general, I don't see much here as a revenue source, but I learned a lot reading the materials, so it was
worth a look. I appreciate having this on the agenda and only wish I could be there to discuss it.
0. Imposing a Sales Tax increase: I'd say we are already at the max and this is too general for what I
think we are trying to do.
1. Short term Motor vehicle rental tax: this has very broad implications and can be self defeating if it
discourages visitors, most of whom would not be coming and renting a car for any sports related activity
we hosted in new facilities.
2, Admission tax: assumes an event that would charge significant ticket price to make it worth wihile,
TAMU is the only thing of this type and I don't think I would take that on at this time. Besides the tax is
supposed to be on events at the facility being planned and I don't see that we are talking about that. What
kind of facility do we have in mind? Why not just raise the users fee on teams being solicited or
tounaments being invited. But this could defeat the competitive bids we want to make to get them here. I
think Chris's idea was extract some of the profit that local hotels, resturants and other businesses make as
a result of the out of town visitors to our facilities, so they could help pay for the investment. This doesn't
do that.
3. Tax on Event parking: Same as (2) above.
4. Additional Hotel tax: this may be the only possiblity but it is pretty broad based and aren't we about
maxed out on this? We could try to get the authorities to shift some allocation of existing funds from other
business development efforts (tax abatements? or operating costs for development foundations etc.) to a
new purpose of building some sports venues. I'd be very careful on this. Lots of people would be
affected and I'm not sure I could support taking $ away from other worth while investments. Also, here
again, raising the tax can be self defeating if it results in higher costs for visitors with sports tournaments.
assume that low total room cost (tax included) is a competitive advantage in bidding.
5. Facility Use Tax: This simply doesn't apply by definition. Its only for professional sports.
6. Special Motor Vehicle Tax in Certain Cities: Again this doesn't apply. Its only for El Paso.
So, my conclusion is that this is interesting, but I don't see the angle for us. I look forward to reading the
minutes to see what I missed in the analysis.
Have a good meeting. Best regards,
John Nichols
Member, College Station Park and Recreation Board
_09/10/99.. 08:32 V409 862 3019 RUSS-AMER PROJ [a001
Name
Request Submitted on (date)
CITE' OF COLLEGE STATION
PARKS AND RECREATION
Absence Request Form
For Elected and Appointed Officers
August 31. 1999
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I will not be in attendance at the meeting of September 14,1999
for the reason(s) specified:
I am returning from an out of town business trio on Tuesday. September 14. 1999 and am not
scheduled to arrive in College Station until 7:46PM. Please submit this as my reauest for an
excused absence from the scheduled Board meeting as indicated above. Please note that I may
be able to make it for the last dart of the meeting. but cannot be certain.
Signature
This request shall be submitted to the office of the committee/board secretary prior to the
meeting date:
o:board/absenteefonmdoc