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HomeMy WebLinkAbout02/11/1997 - Regular Agenda - Parks BoardCITY OF COLLEGE STATION PARKS AND RECREATION BOARD REGULAR MEETING FEBRUARY 11, 1997 m® 7:00 P.M. CENTRAL PARK CONFERENCE ROOM 1000 KRENEK TAP ROAD AGEN )A Approval of Parks & Recreation Board Minutes: January 14, 1997 2. Hear Visitors 3. Discussion of a Proposed Land Donation for Park Zone 2 4. Consideration of Sports and Recreation Association Bylaws Produced by the Sports Advisory Subcommittee 5. Review of Parks and Recreation Board Goals 6. Capital Improvement Program Report 7. Other Business/Board Concerns 8. Adjourn CITY OF COLLEGE STATION PARKS AND RECREATION BOARD REGULAR MEETING FEBRUARY 11, 1997 -- 7:00 P.M. CENTRAL PARK CONFERENCE ROOM 1000 KRENEK TAP ROAD MEMBERS: Ron Gay, Chair; Elizabeth Cunha, Vice Chair; Debra Anderson; Bob DeOtte; Carol Reynolds; Gary Halter; and Mike Manson STAFF: Steve Beachy, Director; Eric Ploeger, Asst. Director; Peter Vanecek, Senior Planner; Bridgette George, Staff Assistant VISITORS: A&M Students: Jennifer Lehman, 1801 Southwood Drive; Carre Huber, 2500 Central Park Ln #1801. The meeting was called to order at 7:04 p.m. 1. Approval of Parks and Recreation Board Minutes -- January 14, 1997: The minutes were approved as submitted. 2. Hear Visitors: No comments were made by visitors who were there to observe the meeting for a class. 3. Discussion of a Proposed Land Donation for Park Zone 2: Ric informed the board members that he received a phone call from Mr. Ed Madely, an 85-year old Bryan resident. Mr. Madely, who has no heirs, has 5.16 acres located in College Station, that he is proposing to donate as a park. He is requesting that the area remain natural, with no fires and no smoking permitted in the park. He would like it named after his wife. The property is located behind Randall's on University Drive. The property which is surrounded by a 6 foot chain link fence, currently has no street access. L. A. Ford owns 2.7 acres ($30,000) which is adjacent to and NE of the area but is mostly a large ditch. Ric stated that if this additional land was purchased a bridge would have to be built in order to access the Madely property from that site. Shabeer Jaffar owns 3.3 acres ($75,000) that is adjacent to and just SE of the land and it's located directly behind Randall's. Ric stated that Jaffar's property would be a good piece of land to purchase and would allow access to Madely's property. The board discussed the fact that the land would be located in the same zone as the Spring Loop area, an area the board has listed as a goal to put a park in. The problem is that citizens would have to cross 29th Street to access the park from the Spring Loop area. Currently there is no public access to the land. Ric stated that there is a large creek that goes through both properties and they also have power lines. He also mentioned that the site was conducive to constructing a basketball court and/or jogging trails. Several questions were raised regarding whether the City could accept the land now and trade or sell it later. The board suggested taking a tour of the site prior to the next board meeting and then making a decision on what to do with the proposal. 4. Consideration of Sports and Recreation Association Bylaws Produced by the Sports Advisory Subcommittee: Bob stated that Mike called him with suggested changes which Bob incorporated into the bylaws and handed out at the meeting. Ron questioned Number 3 regarding minimum membership requirements and their financial report. He was concerned about new organizations that may not have that yet. Bob changed the wording to read a "Current financial report." Discussion took place regarding the word "reputable." Bob stated that the College Station Legal Department did not question that word nor ask that it be removed. Gary motioned to approve the bylaws as amended. The motion was seconded by Elizabeth. The motion passed. 5. Review of Parks and Recreation Board Goals: Ron reviewed the goals that were produced at the last meeting and asked for any additions. Bob suggested adding, "Increased coordination with the school district in the development of programs and facilities." Steve mentioned that the department is currently involved with the school district in several areas such as Kids Klub, Xtra Education, the Natatorium, and the coordination and joint development of parks on or adjacent to school property. Bob stated that he has had conversations with Ross Rogers and he would like to see less programs offered at the same times as the High School's or Jr. High School's games. That way they may receive more support during their games. Steve stated that the department would be working diligently on Council Issues related to the Wolf Pen Creek master plan revision, the tourism plan, and the Teen Center. He also mentioned that the department is currently working on the following board goals #'s 1, 3, 4, 5, 8, 10. Steve stated that the department is working on five major projects that he would like to complete prior to starting any other projects such as a master plan for Lick Creek Park. The department would not have the time to put into a major project like that. Gary moved to approve the ten board goals. Bob seconded the motion. The motion carried. Bob also asked that the goals be ranked. Ron suggested ranking in conjunction with the department's goals. The Board goals were approved as ranked and a copy follows these minutes. 6. Capital Improvement Program Report Ric reported that the last condemnation of the land for Wayne Smith Park will be April 8. The department will be able to bid the project in May. The board members discussed whether they should address the Council in request of additional staff to help with the increase in programs and facilities to the department. Steve stated that he believes the Council is aware of this issue. Ric reviewed the report and stated that there was no additional information to report. 7. Other Business/Board Concerns: Debra asked for further information on the condemnation of the land for the Wayne Smith project. Ric stated that the hearings in April were to establish the value of the property that the City will pay. Debra also asked about the land located off of Greens Prairie Rd. Steve stated that Parks & Recreation Board 3/12/97 Page 2 the area is in the development process and doesn't believe any plat has been filed. No further contact has been made with him. Ron would like a response sent to Glen Carls and would like a copy sent to the mayor. Ron asked about the archery issue that was mentioned in the Items of Interest. Steve stated that land adjacent to Lick Creek Park would be used on a temporary basis, with a 30-day agreement, for archery. He said there will be no permanent building erected. They will be using mainly an open field, that goes back into the woods a short way. The department has agreed to purchase the materials but the archery club will build the fence. This will address the safety issue. No drastic changes will be made to the area. Elizabeth would like to see a trip out to Lick Creek Park prior to the board addressing a master plan for the park. Elizabeth asked about the bulldozing in Lick Creek Park. Steve said he wasn't aware of any and said he would check into it. Elizabeth mentioned that since there was so much controversy with the quality of the softball programming she decided to sign up her child in another Parks Department program to evaluate training, etc. Elizabeth signed up her child in basketball and volunteered to be an assistant coach and stated that she was very impressed with how the program is run. Debra congratulated the department on the number and quality of the Xtra Education program. Mike inquired about programs for senior citizens. Steve stated that Xtra Education could possibly include programs targeted for that age group. Mike also mentioned that he would like to see handicap access at Lick Creek Park addressed in the master plan. Carol was concerned about the chin up bars at Brother's Pond Park. One was moved up higher but the other one was moved lower, much lower. Steve stated that he noticed that and doesn't know why it was lowered to that height. Gary inquired about the Trout at Adamson. Steve stated that they were moved to Cy Miller Pond. 8. Adjourn: The meeting adjourned at 8:40 Parks & Recreation Board 3/12/97 Page 3 C February 6, 1997 TY OF CO E GE STATION Post Office Box 9960 1101 Texas Avenue College Station, Texas 77842-9960 (409) 764-3500 MEMORANDUM TO: Parks & Recreation Board FROM: iqteve Beachy, Director of Parks & Recreation SUBJECT: Items of Interest 1. Land Donation - Mr. Ed Madely, of 763 S. Rosemary in Bryan, is interested in giving 5 acres he owns in College Station for use as a park. This 5-acre site is in the Chimney Hill subdivision directly behind Randall's at the end of Arguello. Mr. Madely is interested in keeping the site natural with trails, no fires, and no smoking. He is also interested in naming the park after his wife. Attached is a drawing of the location of Mr. Madely's property showing that it is not accessible through a city street. The surrounding property is undeveloped and the tax values for these properties are shown. This is in park zone 2 and current fund levels in that zone are approximately $8,500. As a park it would primarily serve Chimney Hill residents. Chimney Hill has 39 homesites and approximately 93 residents. 2. Historical Marker Dedication - The state historical marker "African American Education in College Station" will be dedicated in front of the Lincoln Recreation Center on Saturday, February 8, at 3:00 p.m. This marker commemorates the history of the education of African Americans in our community. The Lincoln Recreation Center was chosen as the sight for the marker because it was the first Negro High School in College Station. 3. Teen Advisory Boards (TABs) - Both the Junior High School and High School TABs continue to meet on a regular basis. Both groups met jointly on January 28, at the Utility Service Center. TAB members decided on their logo, color, and style of shirt for board members. In addition, each student turned in revisions for proposed by-laws, and finalized their 1997 goals. At this point each group has decided on a regular meeting day and location and will meet independently of each other. Jana Wood and Linda Waltman will be meeting with the Junior High Board, David Hudspeth and Mary Alice Beachy will be meeting on a regular basis with the High School Board. 4. Memory Lanes - In an effort to preserve our history, the City of College Station is collecting memories from our area. The project, called "Memory Lanes" is being conducted by the Parks and Recreation Historic Preservation Committee and the Conference Center Advisory Committee Home of Texas A&Ivi University and staff. Memory Lane no. 8 will be pertaining to the military from 1900 to 1949, including the Spanish-American War, The Corp, Allen Academy, World War I, World War II, the Bryan Air Force Base, POW camps, the 420th Engineer Battalion, the National Guard, Project Housing, and life on the home front. A discussion, pertaining to the Memory Lanes - Military In Our Area, will be held from 9:00 a.m. to noon on Wednesday, February 19, 1997, at the College Station Conference Center. Memories, photos, documents, and memorabilia are sought. If you or anyone you know has information, please call Sylvia or Grace at 764-3720 or 764-3726. 5. Brothers Park - Several improvements have taken place at Brothers Park to address Mr. Glen Carls' previous concerns. A 250' split -rail fence has been built as a Boy Scout project along the tree line on the east side of the park to address the overabundance of trails which are causing erosion and compaction problems. More fencing may be added as funds are available. The Scout project also included spreading underbrush and leaves on as many cut throughs and makeshift trails as could be found. A chin-up bar was reconstructed and raised to accommodate taller people and an additional sit-up bench has been installed. Also, about twenty ducks have been moved to Bryan Lake which leaves about ten ducks as Brothers Pond. There was a slight problem in removing the ducks when a woman complained that four of the ducks were hers which she turned loose at the pond, although she could not tell which were hers. 6. TAMU class studies conducted at Lick Creek Park - Bob Wharton, an entomology professor, is setting up Malaise Traps to collect insect samples. He is also taking several entomology classes to the park at various times of the year to collect and observe insects. Richard Houseman, a graduate student with the Entomology Department, will be using Lick Creek Park as a sight for conducting a study on "Termite Foraging Behavior." Lee Fitzgerald, the Assistant Professor and Curator of Amphibians and Reptiles for the Department of Wildlife and Fisheries Sciences, will also be conducting field research projects at Lick Creek on "The Basic Biology of Amphibians and Reptiles." 7. Southwood Park T-Ball Fields - Little League is in the process of contracting out the construction of additional fencing along the park road at the south end of the t-ball fields. The installation of the fence was approved by their Board and Little League will be paying for the fence material and the installation. 8. Trout Fishing in the parks - Our citizens have several opportunities to fish for Rainbow Trout during the next couple of months. Central Pond and Cy Miller Pond were recently stocked with Rainbow Trout. These fish will be able to stay in the water until it reaches a temperature of about 68° F, which should be around mid April. We will also stock Adamson Lagoon with Rainbow Trout for the weekend of February 7, 8, 9. Fishing in the pool will cost $2.00 and you're allowed five fish (no license needed). Fishing in the pond requires a State of Texas fishing license ($19.00) and a freshwater trout stamp ($7.00). Both of these events are very popular and continue to attract more fish enthusiasts every year. 9. Xtra Education - Spring classes are now underway. Preliminary indications are showing over 350 participants enrolled to date with registration continuing until each class begins. The program has expanded from 150 to 240 classes offered for the Spring '97 season. The classes already outgrown the initial facilities. Xtra Education classes are now offered at College Station Jr. High, Oakwood Middle School, Consolidated High School, Rock Prairie Elementary and at several local businesses. Weekly reports will be submitted as the first week of classes come to an end. 10. Concessions Renovation - Shannon Waddell, Concessions Supervisor, is in the process of renovating Southwood Little League and Senior League including paint, floor tile, cabinets, Formica countertop replacement, and more. Shannon is also in the process of outfitting the newly -purchased concession trailer and making the department capable of providing full -service concessions practically anywhere. The use of the trailer will primarily be focused towards Wolf Pen Creek events. Shannon is also in the process of getting Central, Bee Creek, and Senior League ready for operation. Our concession facilities scored perfect 100's on all Health Department inspections last year. The spring seasons are here! Bee Creek and Senior League start this Saturday with A&M Consolidated boys and girls. Youth and Adult Softball will begin March 3. 11. Archery range adjacent to Lick Creek Park - A local archery club has requested to use an area to the north of and adjacent to Lick Creek Park. About 65 acres will be fenced off to enclose an area that will be used for archery practice and archery competition. The club was using a site in Bryan until other plans for that area forced the club to seek another location. Parks Operations is paying for the fencing material and the Archery Club will be responsible for installing the fence. The fence will consist of double -braided wire and T-posts. A User's Agreement will be written to conduct their temporary use of the property which will have a 30-day termination clause in it. 12. Christmas Tree Recycling - On the weekend of January 4 and 5, the Brazos County 4-H Equestrian Club and the Forestry Division took in 1,180 Christmas trees at Central Park. These trees were chipped on site and spread throughout the picnic area by the ponds. The chips will help alleviate soil compaction caused by foot traffic, reduce soil erosion, and will provide nutrients to the soil. In addition to these benefits in the park, the recycling project helps save landfill space by diverting the Christmas trees to other uses. Prior to the Central Park project, Christmas tree lot operators were notified by the Sanitation Division of the chance to dispose of their unwanted stock at no cost at the compost facility. Roll -off containers were made available to some tree lots at their request and the trees were taken by College Station sanitation to the compost facility. In addition, Sanitation picked up 3,046 trees during normal curbside yard waste service and taken to the compost facility. Since flocked trees were not accepted at Central Park nor the compost facility, 213 were taken to the landfill. Without the recycling program, College Station would have put 4,439 trees into the landfill. Sponsors of the event include Advance Tree Care, Brazos Beautiful, Texas Forest Service, Brazos Co. 4-H Equestrian Club, Cities of Bryan and College Station. Copies: Skip Noe, City Manager Tom Brymer, Assistant City Manager PARD Superintendents CITY OF COLLEGE STATION PARKS AND RECREATION DEPARTMENT CAPITAL IMPROVEMENTS PROGRAM PROJECT STATUS REPORT FEBRUARY, 1997 1. WAYNE SMITH BASEBALL COMPLEX Project Number: PK9505 Budget: $1,230,000 - 1995 Bond Contract Amount: Design $84,490 Project Manager: Eric Ploeger Project Design: HSI Consulting Architects Comments/Status: After review of 16 proposals by Architectural firms, the staff recommended HSI Architects of Bryan to the City Council. The City Council approved this selection. The contract was signed in early February 1996 and the initial meeting with staff took place on February 27. The project has moved to the final design phase with cost estimates completed in late September. Completion of land acquisition is expected by late May allowing bids to be let. Task: Project Design: December 1996 Advertisement & Award: May 1997 Complete: October 1997 2. LOBBY RECEPTION AREA REMODELING Project Number: Budget: $ 7 ,000 Contract Amount: Project Manager: Eric Ploeger Project Design: Parks and Recreation Department, Planning Comments/Status: This project includes the remodeling of the counter tops and cabinets in the front lobby. This will help facilitate all program registration. Task: Project Design: January 1997 Advertisement & Award: January 1997 Complete: March 1997 CIP Report 2/6/97 Page 1 of 2 PARKS PLANNING CIP SUPPORT PROJECTS 1. COLLEGE STATION LIBRARY LANDSCAPE AND IRRIGATION DESIGN Budget $40,000 Comments/Status: Parks Planning is providing the design for the exterior landscaping and irrigation design. The expected bid date for the project is January 1997. 2. COLLEGE STATION FIRE STATION #1 LANDSCAPE AND IRRIGATION DESIGN Budget: $8,000 Comments/Status: Construction began in June 1996. The Forestry Division will install the plant material. The project completion is expected in January 1997. 3. THOMAS PARK SIDEWALKS SIDEWALK DESIGN Budget: $53,000 Comments/Status: This is a Development Services project to put sidewalks on both the east and west side of the south end of Thomas Park. Parks Planning will provide design drawings for the project. 4. WOLF PEN CREEK MASTER PLAN BASE MAP REVISION Budget: N/A Comments/Status: This is an effort to develop a base map containing updated information on the WPC corridor. This will assist in the master plan updating process. The first meeting for this process will be February 25 5. MASTER PLAN STUDY Budget: N/A Comments/Status: The City of College Station, the City of Bryan, and Brazos County are looking into the possibility of a joint venture that could include an athletic park, golf course, convention center, and fairground complex. CIP Report 2/6/97 Page 2 of 2 ATTENTION College Station Girl Athletes FROM: Parents and others concerned about girls' athletics in College Station: The Board of Directors of College Station Little League is taking a survey to determine if any girls are interested in playing Little League softball. All five other Little League organizations in the Brazos Valley offer Girls' Softball. College Station Little League is the only one not to offer softball for girl athletes. Please let them know that you would like the same opportunities for our daughters that our sons enjoy. Mark the survey that you would like College Station Little League to offer girls' softball. and mail back to: College Station Little League Att. Registration PO Box 9041 College Station, TX 77842 For more information please contact Julian and Jan McMurrey at 693-5854 CSLL Girls Fast Pitch Parent Survey 1. My daughter plans to enroll in the following program. Age(s) A. College Station Parks and Recreation FAST Pitch B. College Station Parks and Recreation SLOW Pitch C. Bryan Little League Fast Pitch D. None Comments: 2. Rate your satisfaction with the program. A. Very Satisfied B. Satisfied C. Dissatisfied D. Very Dissatisfied Comments: 3. How do you prefer that future leagues are organized and operated? A. The program continue to be operated by the College Station Parks and Recreation Department. B. The program is operated by the College Station Little League. Comments: Signature (optional) NOTICE OF MEETING OF THE PARKS AND RECREATION BOARD of the City of College Station Notice is hereby given that a (Regular) (Special) ( REGULAR PARKS AND RECREATION BOARD meeting of the of the City of College Station, State of Texas, will be held on the 11th day of FEBRUARY ,1997,at 7:00 (A0M.)(PM.),at 1000 KRENEK TAP RD. (CFNTRAI PARK CONFFRFNCF ROOM) COI 1 FGF STATION, TFXAS 77840 The following subjects will be discussed, to -wit: SEE AGENDA Dated this the 6th day of FEBRUARY , 1997. CITY • COLLEGE STAT ! N, TEjtaS) By CONNIE HOOKS, CITY SECRETARY I, the undersigned authority, do hereby certify that the above Notice of Meeting of the. regular meeting of the Parks and Recreation Board of the City of College Station, Texas, is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board in the City Hall of said College Station,. Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on FEBRUARY 6 , 1997, at 3 :00!: o'clock (A.)M.)(P.M.). Dated this the NJ day of AL.A. Col pis, , 1997. CITY OF COLLEGE STATION, TEXAS SUBSCRIBED AND SWORN TO BEFORE ME ON THIS G THE L1"Q DAY OF - , 1997. NO • RY PUBLIC - BRAZOS COUNTCMS My commission expires: "` S" ! ig By CONNIE HOOKS, CITY SECRETARY �etrp}1Y_pi.)i .5. INS YVONNE S. CA$ARES NottPty Pu611c, State of Texas My Commissions Expires AUGUST5,1998