HomeMy WebLinkAbout03/10/2022 - Regular Minutes - City Council
CCM031022 Minutes Page 1
MINUTES OF THE CITY COUNCIL MEETING
IN-PERSON WITH TELECONFERENCE PARTICIPATION
CITY OF COLLEGE STATION
MARCH 10, 2022
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
Elizabeth Cunha
John Nichols
Dennis Maloney
City Staff:
Bryan Woods, City Manager
Jeff Capps, Deputy City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present.
With a quorum present, the Meeting of the College Station City Council was called to order by Mayor
Mooney via In-Person and Teleconference at 4:00 p.m. on Thursday, March 10, 2022, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel, the College Station City Council convened into Executive Session at 4:01 p.m.
on March 10, 2022, to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation, to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos County,
Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas; and
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City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas; and
B. Consultation with attorney to receive legal advice; to wit:
Legal advice related to elected officials and public speech.
Legal advice regarding streaming services and video service provider fees.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
City Secretary
Council Self-Evaluation
3. Reconvene from Executive Session and take action, if any.
Executive Session recessed at 5:50 p.m. No action was taken.
4. Pledge of Allegiance, Invocation, consider absence request.
5. Hear Visitors Comments
Dennis Arce, College Station, came before Council to state that he has ceased to file any new open
records request because he now feels that council is doing what he believes needs to be done.
6. WORKSHOP ITEMS
6.1. Presentation, discussion, and possible action on the use of QR codes for historical purposes
in College Station.
Steve Wright, Parks and Recreation Director, stated that Parks and Recreation currently uses QR
codes at several parks to inform citizens about the park amenities, maps of the park, and the park's
history. Using an example from the Yaupon Loop area he demonstrated the use of a QR code and
demonstrated many of the interactive features. He went on to explain that QR technology is currently
used in some of the parks and propose using it to tell the history of historical markers across College
Station, tourist destinations, eateries, trails, and conservation areas. These markers are an interactive
way to engage citizens in learning more about the features and history of our city and with an
investment of resources and staff time for research, design, signage, and information campaign we
can build a network of QR enabled areas.
6.2. Presentation, discussion, and possible action regarding the annual traffic contact report
required by Senate Bill 1074 of the Texas 77th legislative session.
Billy Couch, Chief on Police, stated that this report is presented on a yearly basis in an effort to
remain transparent to our community, the police department employs an independent consultant to
analyze traffic contact data and develop this report. The report indicates that the department is in
compliance with state law and continues to employ best practice strategies.
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The most recent Texas Racial Profiling Law requires that police department perform data audits in
order to validate the data being reported. Consistent with this requirement, the College Station Police
Department has engaged del Carmen Consulting to perform these audits in a manner consistent with
normative statistical practices. The audit performed has shown that the data is valid and reliable.
Further, as required by law, this report also includes an analysis on the searches performed. This
analysis includes information on whether contraband was found as a result of the search while
controlling for race/ethnicity. The search analysis demonstrates that the police department is
engaging in search practices consistent with national trends in law enforcement.
Chief Couch went on to state that the comprehensive analysis of the data included in this report
demonstrates that the College Station Police Department has complied with the Texas Racial
Profiling Law and all of its requirements. Further, the report demonstrates that the police department
has incorporated a comprehensive racial profiling policy, currently offers information to the public
on how to file a compliment or complaint, commissions quarterly data audits in order to ensure
validity and reliability, collects and commissions the analysis of tier 2 data, and ensures that the
practice of racial profiling will not be tolerated.
6.3. Presentation, discussion, and possible action on the naming of City facilities and symbols.
Councilmember Crompton recused himself from this item.
Jeff Capps, Deputy City Manager, stated that this item is requested by council to discuss the
feasibility of naming or renaming several city owned sub-facilities after city elected officials or other
notable individuals in the community. Specifically, the request was to look at renaming “The Green
Room” meeting facility at Wolf Pen Creek Amphitheater, the renaming of the Northgate Pavilion,
the renaming of the Lick Creek Nature Center, and renaming a sub-facility at Veterans Park. Also, to
discuss the possibility of naming the podium in the Council Chambers after a former community
member who often spoke at Council meetings. The current City policy was updated and adopted by
Council in May of 2012.
A majority of Council requested a sub-committee consisting of Councilmembers Brick, Maloney,
and Cunha to discuss the feasibility of naming and/or renaming several city owned sub-facilities.
7. CONSENT ITEMS
Presentation, discussion, and possible action on consent items which consist of ministerial, or
"housekeeping" items as allowed by law: A Councilmember may request additional
information at this time. Any Councilmember may remove an item from the Consent Agenda
for a separate vote.
Items 7.5 and 7.8 were pulled from Consent for clarification.
(7.5): Billy Couch, Chief of Police, stated that crossing guards fall under the Police Department
under State Law and all City Management Services, Inc is a provider of crossing guard services at
local school zones. This company provides similar services in the City of Bryan and the contract
submitted would provide for these services for the school zones in the City of College Station. The
current coverage of the school zones creates a heavy demand for the police department. This contract
removes the burden of school zone coverage from the police department, providing capacity for staff
to cover other necessary demands.
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(7.8): Michael Ostrowski, Planning and Development Director, stated that the zoning and
development ordinance for the BioCorridor Planned Development District establishes a BioCorridor
Board. The Board is comprised of representatives from the City of College Station, the City of Bryan,
and the Texas A&M University System that are able to make subjective decisions and/or
recommendations regarding appeals and waivers to District standards. The ordinance calls for the
City Council to appoint three representatives from the City of College Station to the Board, including:
• One City Council member and
• Two Planning and Zoning Commissioners.
Mr. Ostrowki explained that Planning and Zoning Commission considered this item at their February
17, 2022 regular meeting and voted to recommend Melissa McIlhaney and Bobby Mirza to be the
two Planning and Zoning representatives to the BioCorridor Board.
7.1. Presentation, possible action, and discussion of minutes for:
February 24, 2022 Council Meeting
7.2. Presentation, discussion, and possible action regarding the second renewal of an Annual
Price Agreement, through a contract with Titan Utility Services, for the dielectric testing of
electric utility vehicles, tools, and personal protective equipment (PPE). The total
recommended award is for an amount not to exceed $132,052.
7.3. Presentation, discussion, and possible action on the first reading of a franchise agreement
ordinance with Bullseye Site Services, LLC for the collection of recyclables from commercial
businesses and multi-family locations.
7.4. Presentation, discussion, and possible action regarding a construction contract with Elliott
Construction in the amount of $2,861,538 for the Carters Creek Wastewater Treatment Plant
Lift Station and Force Main - Gravity Portion project and a Resolution Declaring Intention to
Reimburse Certain Expenditures with Proceeds from Debt.
7.5. Presentation, discussion, and possible action on a contract for crossing guard services with
All City Management Services, Inc, in an amount not to exceed $108,356.
7.6. Presentation, discussion, and possible action on a five-year plotter and copier lease
agreement with Ubeo, LLC for $105,823.20.
7.7. Presentation, discussion, and possible action regarding approval of annual price
agreements with C.C. Creations for $75,000 and M&M Apparel for $50,000 totaling an
estimated annual not-to-exceed amount of $125,000.
7.8. Presentation, discussion, and possible action regarding the appointment of Planning &
Zoning Commission representatives to the BioCorridor Board.
7.9. Presentation, discussion, and possible action regarding Ordinance No. 2022-4337
consenting to and extending the Mayor's renewal of a disaster declaration due to a public health
emergency.
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MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Harvell, the City Council voted seven (7) for and none (0) opposed, to approve the Consent Items.
The motion carried unanimously.
8. REGULAR ITEMS
8.1. Public Hearing, presentation, discussion, and possible action on approving Ordinance No.
2022-4338 vacating and abandoning a 0.0604-acre portion of two 10-foot Public Utility
Easements, said portion is centered along the shared property lines of 1531 & 1533 Pine Ridge
Drive in the Parkway Plaza subdivision Phases 4 & 5, according to the plats recorded in Volume
372, Page 751 & Volume 373, Page 749, of the Deed Records of Brazos County, Texas.
Parker Mathews, Planning and Development, stated that the public utility easement abandonment is
being requested by the applicant because of a desired change in the lot layout in this area. This
originally platted easement is no longer needed in this location because the utilities have been
relocated and the applicant desires to construct a building across the shared lot line. The 0.0604-acre
public utility easement is 20' wide, centered between lots 1531 & 1533 Pine Ridge Drive.
At approximately 6:44 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 6:44 p.m.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022-4338,
vacating and abandoning a 0.0604 acre portion of two 10-foot Public Utility Easements, said portion
is centered along the shared property lines of 1531 & 1533 Pine Ridge Drive in the Parkway Plaza
subdivision Phases 4 & 5, according to the plats recorded in Volume 372, Page 751 & Volume 373,
Page 749, of the Deed Records of Brazos County, Texas. The motion carried unanimously.
8.2. Public Hearing, presentation, discussion, and possible action on Ordinance No. 2022-4339
Budget Amendment 2 amending Ordinance No. 2021-4286 which will amend the budget for the
2021-2022 Fiscal Year in the amount of $6,943,000.
Michael DeHaven, Assistant Finance Director, stated that the proposed budget amendment is to
increase the FY22 budget appropriations by $6,943,000 for increases in the cost of FY22 Police
vehicles, the addition of two vehicles for the Electric Underground Crew, and the advance purchase
of the FY23 scheduled vehicle replacements and Police ammunition. This amendment also includes
interfund transfers totaling $6,407,000 that have no overall budget impact. The city has resources or
can reasonably expect resources to cover the appropriations in this budget amendment. The summary
has the complete description of the items included on the proposed budget amendment and a
description of the interfund transfers. If approved, the net revised budget appropriations will be
$375,228,841.
FY22 Budget Amendment 2
Budget Increase for Police Vehicles - $245,000
Electric Underground Crew Vehicles Purchase - $240,000
Advance Purchase of FY23 Replacement Vehicles - $6,407,000 (Budget Amendment) and
$6,407,000 (Interfund Transfer)
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Advance Purchase of FY23 Police Ammunition - $51,000
At approximately 6:50 p.m., Mayor Mooney opened the Public Hearing.
There being no comments, the Public Hearing was closed at 6:50 p.m.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember Brick,
the City Council voted seven (7) for and none (0) opposed, to adopt Ordinance No. 2022-4339,
Budget Amendment 2 amending Ordinance No. 2021-4286 which will amend the budget for the
2021-2022 Fiscal Year in the amount of $6,943,000. The motion carried unanimously.
9. Council Calendar
Council reviewed the calendar.
10. Items of Community Interest: The Council may receive reports from a Council Member or
City Staff about items of community interest for which notice has not been given, including:
expressions of thanks, congratulations or condolence; information regarding holiday
schedules; honorary or salutary recognitions of a public official, public employee, or other
citizen; reminders of upcoming events organized or sponsored by the City of College Station;
information about a social, ceremonial or community event organized or sponsored by an entity
other than the City of College Station that is scheduled to be attended by a Council Member,
another city official or staff of the City of College Station; and announcements involving an
imminent threat to the public health and safety of people in the City of College Station that has
arisen after the posting of the agenda.
Councilmember Nichols recognized the retirement of Troy Rother and his 18 years of service as
College Station City Engineer.
Councilmember Maloney recognized Tree City USA for Parks and Emily Fisher for being awarded
Engineer of the Year by the Brazos Chapter of Texas Society of Professional Engineers (TSPE).
11. Council Reports on Committees, Boards, and Commission: A Council Member may make
a report regarding meetings of City Council boards and commissions or meetings of boards
and committees on which a Council Member serves as a representative that have met since the
last council meeting. (Committees listed in Coversheet)
Nothing to report.
12. Future Agenda Items and Review of Standing List of Council Generated Future Agenda
Items: A Council Member may make a request to City Council to place an item for which no
notice has been given on a future agenda or may inquire about the status of an item on the
standing list of council generated future agenda items. A Council Member’s or City Staff’s
response to the request or inquiry will be limited to a statement of specific factual information
related to the request or inquiry or the recitation of existing policy in response to the request
or inquiry. Any deliberation of or decision about the subject of a request will be limited to a
proposal to place the subject on the agenda for a subsequent meeting.
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Nothing to report.
13. Adjournment.
There being no further business, Mayor Mooney adjourned the Meeting of the City Council at 6:56
p.m. on Thursday, March 10, 2022.
________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary