Loading...
HomeMy WebLinkAboutMAY 2021CITY OF COLLEGE STATION Home of Texas AdrM University' College Station, TX Meeting Agenda Parks and Recreation Board 1818 Harvey Mitchell Pkwy S. The City Council may or may not attend this meeting. May 11, 2021 6:00 PM Larry J. Ringer Library 1. Call meeting to order and consider absence requests. 2. Hear Visitors. At this time, the Chairperson will open the floor to citizens wishing to address issues not already scheduled on today's agenda. Each citizen's presentation will be limited to three minutes in order to allow adequate time for the completion of the agenda items. Comments will be received and city staff may be asked to look into the matter, or the matter may be placed on a future agenda for discussion. A recording may be made of the meeting; please give your name and address for the record. 3. Agenda Items 3.1. Presentation, discussion, and possible action on the approval of minutes from the previous meeting. 3.2. Presentation and discussion on a report from the Parks and Recreation Director. 3.3. Presentation and discussion on parks programs or events highlighted by the board chairperson. 3.4. Discussion and follow up on comments from Lick Creek trunkline project. 3.5. Discussion and update from Caruso subcommitee. 3.6. Overview of the report findings of a potential community recreation center in collaboration with the YMCA. 3.7. Report and discussion, concerning the current Parks Project Summary and Dedications of Less Than Five Acres from Rusty Warncke. 4. Discussion and possible action on future agenda items. A member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. 5. Adjourn. The Board or Commission may adjourn into Executive Session to consider any item listed on the agenda if a matter is raised that is appropriate for Executive Session discussion. I certify that the above Notice of Meeting was posted on the website and at College Station City Hall, 1101 Texas Avenue, College Station, Texas, on DATE POSTED, 2021 at 5:00 p.m. College Station, TX Page 1 ‘,' CITY OF COLLEGE STATION Staff Present: PARKS AND RECREATION ADVISORY BOARD AGENDA Tuesday April 13, 2021 Minutes Steve Wright, Director; Kelly Kelbly, Assistant Director; Andrea Lauer, Administrative Support Specialist; Rusty Warncke, Project Manager Board Present: Joel Cantrell; Lisa Aldrich; Debe Shafer; Madeline Giroir; John Polasek; David Higdon; Ann Hays Council Present: Bob Brick; Elizabeth Cunha; John Crompton 1. Call meeting to order and consider absence requests. With a quorum present, the Parks and Recreation Advisory Board was called to order @ 6:00 p.m. on Tuesday April 13, 2021. David White requested an absence, upon a motion made by David Higdon and a second by Ann Hays, the Parks and Recreation Advisory Board voted seven (7) for and none (0) opposed to approve the request. The motion carried unanimously. 2. Hear visitors. No visitors present. 3. Agenda Items 3.1 Presentation, discussion, and the possible approval of minutes from the previous meeting. Upon a motion made by Ann Hays and a second by Madeline Giroir, the Parks and Recreation Advisory Board voted seven (7) for and none (0) opposed, to approve the minutes as written. The motion carried unanimously. 3.2 Presentation and discussion on report from the Parks and Recreation Director. Steve Wright spoke to the board about the Council Workshop process. Mr. Wright went over a couple ways that an item could get on a workshop agenda. One is a citizen request that goes in front of this board first, then from there would go to council, and then could be pulled for workshop. Another way is that Council could request a workshop item on a specific subject to ask questions, get clarity and direction, staff would then take it to Parks Board for a vote if needed. Informational item only and no action was taken. 3.3 Presentation and discussion on parks programs or events highlighted by the board chairperson. Debe Shafer talked about how uplifting the Rec-Connect email is, and how it explains the programs, events, and camps in the Parks Department. 3.4 Presentation of the Lick Creek trunk line restoration project. Emily Fisher with Capital Projects started off with some background information for this project. Construction started in May 2019 and was completed in December 2020. The project was an estimated 14 million. The wastewater pipe was upgraded to a 48in.- 54in. pipe to increase capacity with the existing pipe being left in the ground. Approximately 200K was allocated to spend directly on the Lick Creek Park restoration. The scope and funding of the restoration was determined by Capital Projects who worked closely with the Parks Department. The scope includes trails, grass, trees, drainage, and additional amenities. The trails have recycled crush granite which adds to the longevity of the trails, Bermuda grass on both sides of the trails and the remaining 45'-60' on each side was seeded with Blackland Prairie mix. Aggie Replant came in and planted 300 trees with no cost to the city. The culverts were upsized to move water into the park. Soon you will also see 8 new maps, trail markers, benches, and trash cans along the trails. This work also comes with a 1- year warranty for the contractor and staff will be monitoring everything closely to see if the contractor needs to come back and do any work. Informational item only and no action was taken. 3.5 Update on Caruso Court subcommittee. Debe Shafer spoke about Alex Caruso's parents being very grateful for the decision to rename the court. Alex will host a basketball camp August 4-6, 2021 and the renaming ceremony will take place August 6. The hope is that next year Alex Caruso could host a tournament in College Station for younger kids with sponsors that would raise money for youth activities. 4. Presentation, possible action, and discussion on future agenda items: No items requested. 5. Adjourn. Upon a motion made by David Higdon and second by John Polasek, the Parks and Recreation Advisory Board voted seven (7) for and none (0) opposed to adjourn the meeting at 7:15 p.m. The motion carried unanimously. This building is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need accommodations, auxiliary aids, or services such as interpreters, readers, or large print are asked to contact the City Secretary's Office at (979) 764-3541, TDD at 1-800-735-2989, or email Dda855istanceacstx.uov at least two business days prior to the meeting so that appropriate arrangements can be made. If the City does not receive notification at least two business days prior to the meeting, the City will make a reasonable attempt to provide the necessary accommodations CITY OF COLIEGF. STATION PLANNING & DEVELOPMENT SERVICES CITY OF COLLEGE STATION PLANNING & DEVELOPMENT SERVICES Parkland Dedication of Less than Five Acres Administrative Approval PARKLAND ACRES DEDICATED: 0.000 TOTAL PARKLAND FEES CREDITED: $ 0 PARKLAND DEDICATION FEES PAID: $ 46,657.00 COMMUNITY PARK ZONE: Development Fees: Land Fees: AB $ 13,875.00 $ 9,250.00 Community Total: $ 23,125.00 DWELLING UNIT CREDITS: NEIGHBORHOOD PARK ZONE: Development Fees: Land Fees: Neighborhood Total: $ 23,532.00 0 15 $ 13,394.00 $ 10,138.00 Residential Type: Single -Family Project Number: FP2020-000028 Project Name: MISSION RANCH PHASE 103 Project Address: 3754 COOPER CT Legal Description: A011901, J ERWIN (ICL), TRACT 2.4, 145.675 ACRES, & A000701 C BURNETT No. of Dwelling Units: 37 Ordinance Vested Date: N/A Vesting Comments: N/A 77444,S 04k/(othig,L Michael Ostrowski, Director April 30, 2021 Date PROJECT UPDATE Parks & Recreation Department I City of College Station PROJECT UPDATE FY21 As of May 4, 2021 PARKS PROJECTS Total Number of Park Projects 12 Number of Projects in Progress 7 Number of Projects Completed in FY 21 5 Park Projects managed by Capital Projects — 3, (Texas Independent Park, Veterans Phase IA, and Fun for All) BEE CREEK PARK • Design of Concession/ restroom upgrades o Project funded by certificates of obligation o Demo and rebuild to address restroom and storage needs at this ballpark. o Hawkins Architecture was chosen as the design firm. Council approved the contract on May 14, 2018. o Review by planning and development services was completed in mid -June 2019. o This project, along with the Athletic Restroom, and Pavilion at Central Park, will all be bid as one competitive sealed proposal project. Dates are listed below • Pre -bid — September 12,2019 • Bid opening — September 26, 2019 • Evaluation to follow soon after. o Bids are in. Our Purchasing Department is evaluating all bids to ensure all bids are correct as stated on the bid form. Once completed, a small group will be selected to evaluate each contractor to insure we are getting the correct contract for the price. o Approved by City Council on December 10, 2019. o Pre -construction meeting scheduled for January 7, 2020. o Demolition of structure was completed on 3/3/2020. Crews will start with underground utilities within the next week weeks. o Week of 3/23/20 — remaining select brought in and sewer line was inspected. Break in line. Could not view entire line. Proposal requested to bypass break and run new. o 3/27/20 —4/3/20 — Forms set; plumbers started roughing. Electricians set for next week. o 4/6 -4/17 — underground plumbing installed, grade beams dug, repair set, and slab ready for concrete. Slab to ne poured on 4/17. o 4/20 — 4/24 — Waterline, fire hydrant, and sewer line installed. Slab poured on Friday, 4/24/20. o 4/27 — 5/1/20 — Slab forms removed, water and sewer connected, and walls laid out. Concrete crews working on connector sidewalks. o 5/11- 5/15 — Block laid on most walls. Block crew should have all walls completed next week. Wood framers to start later next week. o 5/28/20 - Wood framing nearly complete. Over the next few weeks water, electrical will be roughed in. Sinks and fixtures will also start going in. Page 1 CENTRAL PARK PROJECT UPDATE Parks & Recreation Department I City of College Station o As of 7/2/20 Structured framed out. Plumbing and electrical are also in. Controlled air duct to be installed on 7/6/20. Remaining block work and woodwork will also be installed during the month ofJuly. o AS of August 5, 2020, Ongoing installation of metal roofing, AC ducting, outlets, and waterlines. Not a lot of work completed at this site. Contractor has been focusing on Central Park pavilion, athletic restroom, and Fun for All. o As of August 31, 2020, the following items have been completed. Installation of metal roof, AC duct work, all rough in of electrical and water, and exterior of building has been painted. Crews currently on site to install second course of brick. Once completed, crews will be back inside the structure to finish out. o As of October 5, 2020, the following items have been completed. Remaining block work, window frames, gutter down spouts, interior paint, and a few light fixtures. Focus is on Central Park structures. o As of November 3, the structure is 95% complete. The only remaining items left are glass for all windows (expected to arrive November 6), sealing the concrete floors and sink, and installing the toilet partitions. o As of January 5, 2021— Contractor is finishing up punch list items. All items are to be completed on or by January 22, 2021. o Project nearly complete. Staff stills owes contractor a final punch list. However, due to a reject of work on the Central Park Pavilion slab, we are at a standstill. o Final punch list sent to contractor on 3/2/21. Contractor expects to complete entire punch list within a few weeks. o This project is now complete as of 3/29/21 • Athletic Field Restroom Rehabilitation o Scope of Work - To rehab or rebuild the existing restroom and storage building located at the flat athletic fields. • Fund by certificates of obligation • Hawkins Architecture was chosen for this project. Council approved the contract on the 14th of May. Design work to be completed by mid -September. • Planning and Development Services completed their review in mid -June. • Project was bid on 9/26/19. Evaluation of contractors was completed on 10/25/19. Council approved on December 10, 2019. • Pre -construction meeting on 1/7/2020. • Demo started 1/27/20. • Week of 2/3/20 — demo finished up, slit fence installed, and construction fencing installed. Building pad and utilities to be installed over the next few weeks. • 2/10 — 3/2/2020 — Site work and utility installation. Foundation and concrete expected to be poured by the end of the month. • Questions on the existing ball field lighting are holding things up. Conduit depths where given to the engineer on 3/18/20. Contractor awaiting response. • 4/17/20 —Still waiting on response for engineer on what to do on the conduits. • 4/21/20 — Response for engineer finally given. Contractor will have to dig under conduits and sleeve around all conduits, then bring in select fil for slab. • 4/27 — 5/1/20 — Ball field lighting conduits repaired. Page 2 PROJECT UPDATE Parks & Recreation Department I City of College Station • 5/4 — 5/15 — subgrade work. Irrigation lines and phones line had/ must be moved. Thanks to Steve, irrigation is out of the way. Frontier has been contacted to disconnect the phone line. Currently, all phones and internet are on fiber, and we think the fire panel and burglar alarm is on cellular, but Frontier is going to confirm that when they disconnect the line. • 5/28/20 — Underground plumbing installed. Cover up next week along with rebar install. If time remains in the week, concrete slab will be poured. • 7/2/20 —Building slab is complete, and the interior walls are also up. Framing crews to start mid -July or once the pavilion is framed. Once walls are up, plumbers, electricians, and mechanical crews will start. • 8/5/2020 — Entire structure framed out. Electricians, mechanical crew, and plumbers are waiting on framers to finish so they can run their conduit, duct, and waterlines. • As of August 31— Crews still working on installing electrical wires, AC duct, and waterlines. Structures was painted the week of August 17. Within the next few days, the meal roof will be installed. • AS of October 5, 2020, the following items have been completed. Remaining plumbing and electrical, minus the fixtures, remaining block work, interior paint, and the reinstallation of electrical panels and wires for the athletic field lights. • As November 3, this structure is 80% complete. Power still needs to be connected, plumbing fixtures installed, window glass installed, trench drains installed, sealing the concrete floors and sink, and installing the partitions in the restrooms. • As of January 5, 2021 — Contractor is finishing up punch list items. All items are to be completed on or by January 22, 2021. • Project nearly complete. Staff stills owes contractor a final punch list. However, due to a reject of work on the Central Park Pavilion slab, we are at a standstill. • Punch list handed to contractor on 3/2/21. Slab still an issue. Awaiting direction for engineer of record for guidance. • AS of 3/29/21, this project is now complete • Pavilion Rehabilitation o Scope of work — Expand and update restrooms, update kitchen area, and expand the current pavilion area. • Funded by certificates of obligation • Hawkins was chosen for this project. This project will be grouped together with the athletic field restrooms and the Bee Creek concession stand building. Contract approved by Council on May 14. Design work to be completed by mid - September. • Site plan review was completed in mid -June by Planning and Development Services. Construction will not start till January of 2020 because of Christmas in the Park. • Evaluation of bids and contractors completed on 10/25/19. • Approved by Council on 12/10/2019. • Pre -construction meeting on 1/7/2020. • Demo started 1/27/20. • Week of 2/3/20 — demo finished up, slit fence installed, and construction fence installed. Pad site and underground utilities to be Page 3 PROJECT UPDATE Parks & Recreation Department I City of College Station installed over the next few weeks. • 2/10 — 3/2/2020 —Utilities transfer and relocation. Underground utilities, and building foundation coming later this month. • First part of March, transformer moved, and sewer line ran. However, the sewer line was installed incorrectly. Contractor came back on 3/19/20 and reinstalled correctly. • 3/27/20 — Bee Creek crew to move to pavilion once all select is in a t Bee Creek. • Week of 3/27/20 — Issues with subgrade not compacting. Design engineer to visit site today 4/3/20. • 4/6 — 4/17 — Issues with subgrade where an issue. Change Order has come into cement stabilize the entire subgrade. On the change order is signed off on, crews with start mixing cement into soil. • 4/20/ - 4/24/20 — Cement mixed into existing soil to help stabilize the build site. Proof scheduled for 4/24/20. Pending proof roll, select fill will be brought in and compacted for the slab. Once in, piers will be drilled, underground utilities installed. Rebar for slab to follow closely behind. • 4/27/ - 5/1/20 — Select fill in and compacted to spec. Rebar tied for piers, and some beam steel tied. Drill truck to be onsite today to start drilling all piers. • 5/4 — 5/45/20 — All underground plumbing is in. Concrete crew is in the process of setting rebar. Pending weather, the pavilion slab will be poured on Tuesday, 5/19/20. • 5/28/20 — Red iron installed, and block started. • 7/2/20 Walls are up, and crews are framing in the roof. Once complete, mechanical crews, along with plumbers and electricians will start. • 8/5/2020 — Plumbers, electricians, and mechanical crews running electrical lines, ac duct, and waterlines. • As of 8/31/2020 — All water and electrical lines have been run, metal roof installed, and structure painted. Over the next few weeks, trades will be finishing out the inside of the structure. • AS of October 5, 2020, the following items have been completed or started. All electrical and water lines minus the fixtures, interior and exterior paint, and remaining block work. • As of November 3, this structure is 90% complete. Window glass, toilet partitions, and other odds and ends are all that remain. Contractor still confident they will achieve substantial completion by Thanksgiving for all three structures above. • As of January 5, 2021 —Contractor is finishing up punch list items. All items are to be completed on or by January 22, 2021. • On January 14, 2021, staff sent the contractor a formal rejection of work on the pavilion slab. Currently, after a rain, the slab holds water. From as safety and maintenance standpoint, this will not work. So, we care currently working with the contractor to resolve this issue. Because of this, the Athletic Restroom and Bee Creek are not open to the public. • Punch list handed to contractor on 3/2/21. On 3/29/21 the pavilion was opened to the public. Complete Page 4 PROJECT UPDATE Parks & Recreation Department I City of College Station TEXAS INDEPENDENCE BALLPARK ‘," • Design contract for the first four fields was approved by Council on February 8, 2018. Design firm working on construction drawings. • All comments, on the 60% drawings were sent to design firm in June. • 99% construction drawings where submitted to Planning and Development Services on August 16, 2019 and are currently still under review. o Meetings with design firm and P&D Services have occurred in hopes in resolving some outstanding issues. • As of 3/2/2020 - We currently in the process of applying for TCEQ permit. • Funded by Hotel Tax and Certificates of Obligations • Project on hold due to COVID19. Awaiting further direction from CMO and Council. VETERANS PARK • Phase IA expansion —Two additional artificial fields. o Funding — Hotel tax funds o Construction of the two new fields began the week of May 17tn. The contractor will have 150 days to reach substantial completion. o Under groundwork currently in progress. First section of cast in place box culverts is expected to be poured the week of August 13tn o Nearly all underground is now complete. Contractor working on fields, parking lot, and restroom currently. o Work is expected to be complete on or by March 12, 2019. o Substantial Walk held May 3, 2019. Contractor currently finishing up punch list items. All punch list items are nearly complete. • Capital Projects and contractor have been going back and forth about what needs to be done with the two remaining punch list items, parking lot and lights. As of today, this project is not considered complete and liquid damages are accruing. However, some work was done the last week of January 2020. • Legal has been brought in to help close out this project. o As of 4/3/20 — No updates. On the letter sent to Dudley Construction. o Dudley to start on 4/22 with milling the existing asphalt. Proof roll of existing subbase will be done on 4/24/20, and concrete poured on 4/30/20. o 5/14/20 — Dudley back onsite to repair asphalt areas within the parking lot. o 5/28/20 — Re -stripe parking spot messed up during the repaving and removal of gabion baskets from creek are all that remain. o 7/2/20 — Few remaining items remaining on contractors list. o This project is now complete. Page 5 FUN FOR ALL PHASE II PROJECT UPDATE Parks & Recreation Department I City of College Station O Expansion of park using both parkland dedication funds and donations o Phase II will consist of more play units, donor plaza, mini Kyle Field, restrooms, shade, and more. o This project was bid out on August 28, 2019. o Proposal evaluation held on August 30. o Council approved contract on September 26, 2019. o Contractor stared moving dirt on 11/4/19 o As of 11/15/19, CRT still working on subbase. The subbase for Phase II will have to be raised nearly 3'. Trucks will continue to move in and out till this achieved. o AS OF 011/21/19 — Contractor still working on sub -base for the entire park. o Week of 11/25/19 Site work. Electrical and water worked on. o CRT to start drilling piers the week of 12/9/19. Structural steel was not correct which caused the delay. o AS of 12/6/2019 — Water tap, sewer connection, and storm water sewer lines are complete. o 12/9 -12/13/19 — Sewer, water, and electrical extended into work site. o 12/16 —12/20 — Structural steel tie, drill and pour of foundation piers. o 12/23/19 — 2/3/2020 — underground drainage for mini Kyle Field completed, grade beams and building slab poured 2/3/2020. o 2/3 -2/7/20 — Building slab poured, shade cover piers drilled and poured, and material delivered. Brick and structural steel to be installed. o 2/7 — 2/14 — Block work. Rain slowed progress on restroom block work. o 2/17 — 2/21/20- Rain and a little block work. o 2/24 — 3/5/20 — Lot of brick work and structure steel installed. These two trades still have work to do and will remain onsite over the next few weeks. Once they complete their scope of work, Caprock will start with the concrete sidewalks. Per my conversation with Caprock on Thursday morning, they still feel like they are on track to complete this phase on time or maybe a little early. Time will tell. o 3/9/20 — 3/27/20 — Structural steel and block work on Crow Field. o 3/30 —4/17 — Structural steel completed the week of 4/6. Crews have been working on roofing, restrooms, paint, and masonry. o 4/20 — 5/15/20 — Brick and concrete the two many trades onsite for this week. Electricians, plumbers, and mechanical crews also onsite working on restrooms. o 5/25 — 5/28 — Electricians onsite as well and masons. o 6/1— 7/2- flatwork, play equipment, restrooms, and lighting have been installed or almost complete. Contractor still saying the will be finished on time. o 7/6 — 8/5/20 — Plumbing fixtures, AC units, wrought iron fence, and most of the landscaping have been installed. Artificial turf and remaining landscape to be completed within the next two weeks. o Artificial turf and landscape finished up shortly after this report was given. Contractor currently working on cleaning up site. Overall review still needs to be conducted by Park staff. Page 6 PROJECT UPDATE Parks & Recreation Department I City of College Station o As of October 5, 2020, the contractor is working on punch list items. All work is to be completed by the end of the month. o As of November 3, the contractor has stated they have completed their punch list. However, after reviewing their work, many items remain. Staff working on list of incomplete work. o The park was reopened on January 1, 2021. However, over the next few months, work to the lights, restrooms, and signage will occur. If for some reason the park needs to be closed, in order to perform the work safely, it will only be close for a short time. o Lighting upgrades are expected to start the last week of March. o Lighting upgrades will be complete by 4/9/21. Upgrades Complete SUMMIT CROSSING • Development of Park o Funded with parkland dedication funds, zone 4 o Design of new park started January 2, 2019. • Final design set was sent to Planning and Development Services (P&D) for final review on July 17, 2019. Request form P&D sent back to design firm on 8/7/19. Design firm working on corrections and requests. ■ Development permit issued 10/14/2019. o Park will be developed once there is enough money in that zone to construct. VETERANS PARK • Phase IB o Funded by certificates of obligation, field redevelopment, and parkland dedication funds. o Pending budget, park staff is looking at adding another restroom closer to Harvey road, more sidewalks, and possibly another playground. In addition, staff is looking at improving drainage in various areas along with improving the roads within the park. o At this time, staff is working with engineers, planning and Development Services for all improvements listed above. Once planning issues development permit, we can move forward with this project. o Updated plans sent to Planning and Development Services on 12/9/2019. • Currently awaiting approval from P&D Services. • Design firm currently addressing comments from planning. Questions sent to design firm on 1/29/20. All questions have been answered and addressed by design. Currently awaiting final review by Planning and Development Services. • Still looking at bidding this project at the end of February, early March so construction can start at the end of June 2020. • Pre bid meeting held on 5/28/20, and the bid opening was on 6/18/20. Five contractors bid the project. During the evaluation of bids, it was apparent JaCody Construction was the best choice for this project. We are currently set to go before Council on August 13 for formal approval. • Approved by council on 8/27/20. Preconstruction meeting to be scheduled. • AS of October 5, 2020, construction started on 9/21/20. Crews currently working on sidewalks be fields 5 and 6, as well as restroom subgrade and underground utilities. Page 7 PROJECT UPDATE Parks & Recreation Department I City of College Station • AS of November 3, one third of the proposed sidewalks between fields 1-6 have been installed. Contractor is positive they will finish the remaining sidewalks over the next three to four weeks in that area. In addition, the water and sewer lines to the new restroom have been connected. All underground plumbing for that restroom is also in. • January 5, 2021. Middle roundabout was poured on 12/22/20. In addition, work has continued the remaining drainage flumes and sidewalks, along with the new restrooms. • As of February 3, 2021— Two of the three roundabouts are complete. Roughly 90% of the sidewalks are complete, and the restroom is 50% complete. In addition, two of the shade structures have been installed. Remaining items are the first roundabout and entry of Harvey, and installation of two playgrounds. Current work is on schedule and the contractor is expected to be completed on time. ■ 3/2/21- Remaining part of February has been rough. Since the last update, very little has occurred due to weather. However, progress was made on installing the two playgrounds, demolition of the Harvey side entry, and the restroom was dried in. Metal roof panels will be installed once weather clears. Currently, contractor working on restroom and Harvey entrance. • 4/6/21— Pending weather, Harvey road entrance could be back open on 3/9/21. Remaining items include playground surfacing at both playgrounds, installation of restroom fixtures. Small portion of road work, and landscaping. While it sounds like a lot, this project could be completed at the end of April. • As of May 4, 2021, 99% of this project is now complete. A small amount of paving and landscaping is all that remains to date. Punch list walk through is scheduled for 5/6/21. Pending weather, the contractor should be 100% complete with the entire project. AGGIE FIELD OF HONOR CEMETERY Both projects funded through Memorial Cemetery Funds • Wrought Iron Fence- o The completion of wrought iron fence along the north and west sides of the cemetery. o Currently working with contractors on pricing. All quotes came in higher that budget. After reevaluating this project, adjustments were made. Awaiting formal proposal but it appears we now have a project within budget. o Contracts have been signed. This project is to go before Council on 8/27/20 o Due to shipping dates and delay in material, completion dates have been moved around. As of 9/28/20, the contractor is expected to start clearing 10/5/20. This will put substantial completion as 11/13/2020. o As of October 5, 2020, crews started clearing. New fence and fence post will be onsite later this month. Installation will start as soon as the arrive. o As of November 3, the entire fence line has been cleared, debris removed, and 50% of the fence posts installed. Crews currently working on far west side installing the panels. Per the contractor on November 3, if the next shipment of material arrives on time, they expect to be finished with the entire fence by Thanksgiving. o All work was, along with a change order to improve drainage within the cemetery was completed on time. The project is now 100% COMPLETE. Page 8 PROJECT UPDATE Parks & Recreation Department I City of College Station ‘,,s' o Cemetery Maintenance Shop o Design of new shop to house current employees and equipment. • Request for design proposal to be opened on 1/22/2020. • Architect/ Engineering to be selected from proposals by 2/15/2020. o Arkitex Studios chosen as design firm for this project. Design firm currently working on design fees. Hope to be under contract with design firm by the end of the monthly. o Cost of design $160,000. This is $28, 000 underestimated cost of design. o Contract to go before Council on 4/9/20 for approval. o Project was on Hold due to COVID19. o 4/22/20 — Project back on Council agenda for official approval. Currently on the May 14 Council meeting. o Council has approved contract. Design now in progress. o 6/5/20 — First design layout received. Since that date, three modifications have been done. We now have a floor plan that will work while staying within budget. o As of 10/23/20, the final drawings have been completed. Since that time, they have been under staff review. 10/6/20, staff will meet with the design firm to make any last changes before plans are sent over the Planning and Development for review. o As of November, design is 99% complete. Currently awaiting IT response on fiber routing to the new shop. Once I have that, plans will be sent to Planning and Development Services for one final review. o Plans were sent to Planning and Development services for review. Site plan has been approved. We are currently awaiting approval on the building. We are still looking to be this project out sometime in the spring of 21. o As of January 21, 2021, in order to have the water flows correct, the Water Department has requested we install two fire hydrants or a sprinkler system with the shop. We are currently over budget but still think we could move forward with this project. However, we may have to delay the bidding process a little. o As of 3/2/21— Exploring ways to fund this project. Cemetery funds will not support this project in its entirety. o 4/6/21— Still working on fully funding this project. o 5/4/21— Currently working on ways to reduce the overall cost of construction with losing the true propose of the building. CENTRAL PARK AND STEEPLECHASE PARK Project funded by System Wide Improvements CENTRAL • Sidewalks • Replacement and installation of new sidewalks within the park • Addressing drainage issues within the parks as well. Page 9 PROJECT UPDATE Parks & Recreation Department I City of College Station STEEPLECHASE PARK • Improvements to park • Improved drainage within dog park area • Additional lighting within park • LED light fixtures to basketball court • Dog washing station • New playground and fall surfacing • The above items are part of • Proposal received on 2/13/20. Staff reviewing to ensure all work is within the scope of work. • Checking with Planning and Development Services to see if any additional studies or reports will be needed since we will be working within the detention pond at Steeplechase. • Since my last report on 2/21/20, the design proposal was submitted and approved by parks. We are currently waiting on contracts to be signed by design firm. Design firm should have all contracts turned back in by next week. • 3/16/20 — All contracts have been signed and approved. Engineer currently working on design. • Crew out taking elevation the week of 3/23/20. • Week of 3/30/20 — Soil samples. • 3/30 — 4/17 —Soil samples, topo, and other design information was gathered. Engineering firm is now working on design. • First set of plans came out towards the end of May. Adjustments had to be made to both Central and Steeplechase. Currently awaiting new set of drawings. • Final review completed by Park staff and sent to Planning and Development Services on 9/24/20 for final review. • As of January 5, 2021, pans have been approved and development permit has been issued. Once the Park Structures project is completed, we will take the remaining funds for that project and start at Steeplechase. To date, we do not have the funds to cover this project in its entirety. • As of 3/2/21—Still exploring options for funding. The original funding source was moved to over Veterans. • This project will be fully funded in FY22. Bidding will start in October, with construction starting a few months later. ADAMSON LAGOON SLIDE STRUCTURE • Repair and repaint of entire slide structure. Funded by Certificates of Obligation. • Total cost to repair, (items Gessner Engineering identified) and repaint. $72,165. Contracts currently routing for signatures. Once Parks has a PO, I will set a pre - construction meeting. • Work currently scheduled for September 14, 2020. Contractor will have 35 days to complete all work. As of 10/5/20, All metal stripped and primed. Welders working on repairs to underside of slide, and stairway. Over the next few weeks, structure will be repainted and the Page PROJECT UPDATE Parks & Recreation Department I City of College Station plumbing under the slides will be addressed. All work to be completed by 10/23/20. Few days had to be added to the contract due to rain. • This project is now complete. Substantial completion and punch list items were completed on October 26, 2020. Adamson Lagoon Pavilion Repair Repair to two pavilion support post. • Singed contract and executed PO received on 12/22/20. Awaiting pre -construction. Start date will be determined at that time. • 1/29/21— Contractor has been holding off the start date. The hope was money was there to do the baby pool decking and this project at the same time. Contractor has been told to move forward with this project now, there is no money for the repairs at the baby pool at this time. • 2/12/21- Contractor to start once weather improves • 3//19/21— This project is now complete Gabbard and Oaks Park Gabbard — Repairs to the existing fishing pier. Pier damaged due to vandalism. Oaks Park — Metal repairs to the pavilion roof and side after large limb fail. • This project is grouped together for two reasons, both are insurance claims and the same JOC will repair both parks. • Currently awaiting insurance from JOC contractor. • 1/15/21— Awaiting PO • 1/21/21— PO received. Pre -con to be determined. • 1/27/21— Metal replaced start on pavilion. All metal to be installed by February 3. • 2/5/21— Contractor finishing up repairs to the pavilion. Work started on 2/1/21. • Oaks Pavilion repair now complete. • Gabbard — wrong material ordered or sent. Contractor working on re -ordering. • 3/25/21 —Still no material • 4/6/21- Work completed. Few of the boards are off color from the original. Due to back orders and not being able to get materials, we made is work so the pier could be opened back up. Library Bollards Installation of bollards between building and entry way to prevent someone driving into the building. • 2/12/21— Installation started. All bollards to be set today. Crews will return once weather warms to infill metal bollards with concrete and paint them. • 2/23/21—This project is Complete Page PROJECT UPDATE Parks & Recreation Department I City of College Station Bird Blinds Installation of one or two bird watching structures, "Bird Blinds", within Lick Creek Park. • 9/22/20 — Budget number received from local contractor to construct two "bird blinds" in location chosen by local bird watching groups. • 2/12/21 Working with local groups to see if they can be installed cheaper. To date, groups are looking at cutting concrete paths and various other aspects of this structure. After talking with Legal on 2/11/21, cutting concrete will not work. If the structure is built, we must have ADA access. • 2/26/21- Meeting set for 3/2/21. Adamson Lagoon Baby Pool Decking Complete removal of decking, pool coping, and plumbing. • Due to leaks, ground shifting, and wear and tear, the existing decking around the baby pool is heaving. Selected contractor will come in and remove all decking 6'-10- around the pool, repair and replace any water/drain lines that are needed, replace the coping around the pool, and then re -pour the decking deck so there are to "toe stumpers". • Work will not start till pools are closed in the fall. Till that time, we will work with local contractors on what is to be expected, pricing, and contract. • 4/26/21— Pricing is in and is still estimated to cost just over 50K. Contractor also knows we will not start this project till September, when the pool closes for summer. Lick Creek Park Drainage Improve drainage on the Pebble Creek side of the park, Deer Run Trail • Working with CIP to have the contractor come back out and make improvements to the drainage and trail system that they were not able to take care of because of weather. As of 4/28/21— CIP and Parks met with contractor to discuss issues with drainage. CIP working with contractor to come back out, once it dries out, to regrade and re -roll the trail. Cove of Nantucket Park Installation of an irrigation system for new trees. • Currently working with JOC's for pricing. • Electrical and water meters will need to be installed as well. Working with Utilities currently. Page CALENDAR OF EVENTS Parks & Recreation Department 1 City of College Station CALENDAR OF EVENTS MAY 2 12-5 P.M. Cinco De Mayo Celebration Lincoln Recreation Center MAY 8 16-10 P.M. Starlight Music Series Wolf Pen Creek Amphitheater MAY 15 1 5:30-9 P.M. Dine Around Century Square Century Square MAY 16 12-4 P.M. Walk with The Mayor Southwood Valley Neighborhood MAY 21 17-9 P.M. Friday Night Live (Ages 10-15) Lincoln Recreation Center MAY 22 16-10 P.M. Starlight Music Series Wolf Pen Creek Amphitheater MAY 22-23 I TIMES VARY Freedom Fight (Baseball) Brian Bachmann Community Park MAY 29-31 I SAT. -SUN., 12-7 P.M. & MON., 12-6 P.M. Memorial Weekend at the Pool (Opening weekend) Adamson Lagoon & Cindy Hallaran Pool MAY 29-JUNE 1 I TIMES VARY NCS State Cup Finals (Soccer) Veterans Park & Athletic Complex Updated: 4/30/2021