Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
04/29/2002 - Report: - Wolf Pen Creek Oversight Committee
;-; O, czollob AVRV WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2002 Jan - March April May - June RECEIVES HARD COPY OF ALL PAPERWORK: James Massey City Council None held 4, None Held Dennis Maloney City Council 4, Kay Henryson Design Review Board Chair 4, Phillip Kelby Design Review Board - Alternate X John Nichols (Parks Board - Co -Chair) X Glenn Schroeder (Parks Board - Alternate) John Happ (Planning & Zoning - Chair) 4.0 . ihil Trapani (Planning & Zoning - Alternate) 4.0 Sharon Colson (Wolf Pen Creek TIF Board) 4.0 Marsha Sanford (WPC TIF Board - Alternate) X Steve Beachy Director of Parks & Recreation 4.0 Mark Smith Director of Public Works 4, Kelly Templin Director, Development Services 4.0 Glenn Brown Assistant City Manager X Tom Brymer City Manager WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2002-2003 July Aug Sept Oct Nov Dec Jan I Feb I Mar Apr May RECEIVES HARD COPY OF ALL PAPERWORK: 20H E J NONE H 2003 Held None eH James Massey City Council , Scott Mears City Council Alan King Design Review Board Chair Phillip Kelby Design Review Board - Alternate X John Nichols (Parks Board - Co -Chair) Glenn Schroeder (Parks Board - Alternate) X v Richard Floyd 'fanning & Zoning - Chair) Phil Trapani (Planning & Zoning - Alternate) X Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford (WPC TIF Board - Alternate) Steve Beachy Director of Parks & Recreation Mark Smith Director of Public Works X Kelly Templin Director, Development Services Glenn Brown Assistant City Manager X X Tom Brymer 'ity Manager JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY E-MAIL AGENDA & MINUTES: 'elia Hernandez City Manager's Office Susan Chmelar WPC TIF Secr' c 43 2 c Q E-MAIL MINUTES ONLY: Priscilla Henchel Cit Secretar 's Office E-MAIL AGENDA ONLY: Kelley Cole Public Communications/Marketing Caron Peters cc: Connie Hooks Vonn Casares Cit Secretar 's Office FAX AGENDA : Media Group Call to Order Adjourn TO DO: CALL HR FOR TRAINING ROOM RESERVATION: LUNCH ORDERED: Mike McClure Kent Laza McClure Engineering 1722 Broadmoore, Suite 210 Bryan, TX 77802 (W) 693-3838 (F) 693-2554 send to Kent Laza's e-mail address Paul Clarke Clarke & Wyndham, Inc. 3608 E. 29t Street Bryan, TX 77802 (W) 846-4384 (F) 846-1461 rke@tca.net o: \projects\wpc\oversite\members\attend.doc\3/30/2007 WOLF PEN CREEK OVERSIGHT COMMITTEE 2002-2003 James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: james-massey@tamu.edu (W) jmassey@ci.college-station.bc.us John Nichols (Parks & Recreation Board) 1317 Angelina Court College Station, TX 77840 (H) 693-2517 (W) 845-8491 e-mail: jpn@tamu.edu Alan King (Design Review Board Chair) 2517 Fitzgerald College Station, TX 77845 (H) 693-6399 (W) 846-2775 e-mail: alank@cox-internet.com Richard Floyd (Planning & Zoning N Chair) 1102 Austin Avenue College Station, TX 77840 (H) 690-3050 (W) 862-4440 (F) 862-7778 e-mail: rick-floyd@tamu.edu Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) 696-6050-call 1st e-mail: sharon@kamugate.tamu.edu Scott Mears 2908 Cortez Court College Station, TX 77845 (H) 695-1121 (W) 260-8966 x110 (F) 268-4276 e-mail: smears@ci.college-station.tx.us Glenn Schroeder (Parks & Recreation Board) 1304 Autumnwood Drive College Station, TX 77845 (H) 693-9937 (W) 846-5717 e-mail: gschroeder@aggiecatholicorg Phillip Kelby (Design Review Board N Alternate) 4702 Camargo College Station, TX 77845 (H) 696-3542 (W) 255-4027 (F) e-mail: pmk0514@hotmail.com Phil Trapani (Planning & Zoning N Alternate) 5012 Augusta Circle College Station, TX 77845 (H) 690-8771 (C) 229-4800 (message) 690-8485 e-mail: trapani717@aol.com Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 846-2894 (Cell) 777-2556 (F) 690-3189 e-mail: marshas@tca.net 0: \ parks \projects\wpc\oversite\members\add resses.doc\9/7/2006 STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3414 (F) 764-3737 e-mail: sbeachv@ti.college-station.tx.us Mark Smith, Director of Public Works 764-3692 (F) 764-3489 e-mail: msmith@ti.collecle-station.tx.us Kelly Templin Director of Development Services 764-3570 (F) 764-3496 Glenn Brown, Assistant City Manager 764-3510 (F) 764-3481 e-mail: gbrown@ci.college-station.tx.us O: \parks\projects \wpc\oversite\members \addresses. doc\9/ 7/2006 WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2002 RECEIVES HARD COPY OF ALL PAPERWORK: James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board - Alternate John Nichols ( Parks Board - Co -Chair Glenn Schroeder (Parks Board - Alternate) John Happ (Planning & Zonin -)Phil Trapani (Planning & Zonin g g Chair) Alternate) Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford (WPC TIF Board - Alternate) Steve Beachy Director of Parks & Recreation Mark Smith Director of Public Works Kelly Templin Director, Development Services Glenn Brown Assistant City Manager Tom Brymer City Manager April X X X X May -June.. WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2002-2003 RECEIVES HARD Copy OF ALL PAPERWORK James Massey City Council Scott Mears City Council Alan King Design Review Board Chair Phillip Kelby Design Review Board - Alternate John Nichols (Parks Board - Co -Chair) Glenn Schroeder (Parks Board - Alternate) Richard Floyd (Planning & Zoning - Chair) Phil Trapani (Planning & Zoning - Alternate) Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford (WPC TIF Board - Alternate) Steve Beachy Director of Parks & Recreation Mark Smith Director of Public Works Kelly Templin Director, Development Services Glenn Brown Assistant City Manager Tom Brymer City Manager July.- .Aug. d X d X X X s ;Se. VI X X Ian .l 'e1 WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2001 RECEIVES HARD COPY OF ALL PAPERWORK:, James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board -, Alternate Glenn Schroeder Parks Board George Dresser (Parks Board - Alternate) Karl Mooney (Planning & Zonin Judith Warren (Planning & Zonin g g - Chair) - Alternate) Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford (WPC TIF Board - Alternate) Steve Beachy Director of Parks & Recreation Mark Smith Director of Public Works Jim Callaway Director, Development Services Glenn Brown Assistant City Manager X X X x 1 X ✓+ Mosley Downs X une None eld.. None Held; None` Held None, field, -MAIL AGENDA & MINUTES: Celia Hernandez City Manager's Office Priscilla Henchel Cit Secretar 's Office E-MAIL AGENDA ONLY: Kelley Cole Public Communications/Marketing Connie Hooks Vonn Casares Cit Secreta 's Office Media Group TO DO: ROOM RESERVATION: LUNCH ORDERED: OCASS/ONAL ATTENDEES, Mike McClure Kent Laza McClure Engineering 1722 Broadmoore, Suite 210 Bryan, TX 77802 (W) 693-3838 (F) 693-2554 send to Kent Laza's e-mall address Tom Brymer City Manager Paul Clarke Clarke & Wyndham, Inc. 3608 E. 29th Street Bryan, TX 77802 (W) 846-4384 (F) 846-1461 clarke©tca. net +2 o: \projects\wpc\oversite\members \attend.doc\9/ 7/2006 WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2000 RECEIVES PAPERWORK: James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board - Alternate Glenn Schroeder Parks Board George Dresser (Parks Board - Alternate) Karl Mooney (Planning & Zonin Judith Warren (Planning & Zonin g g Chair) Alternate) Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford (WPC TIF Board — Alternate) X X X NOT YET APPOINTED X X g X ✓ ✓ X ✓ ✓ X X ✓ X ✓ X X X X ✓ rani opt niyueiu - Lurrent 4N, rant vvoii yen ureeK uversignt Lommrttee Members Page 1 From: Pam Springfield To: Kelley Cole Date: 3/26/02 2:22PM Subject: Current & Past Wolf Pen Creek Oversight Committee Members Kelley, I have the following names of past members of the Oversight Committee: George Dresser Sarah Birkhold Wayne Rife Judith Warren Chris Barzilla Steve Esmond David Hickson Karl Mooney I sent Patti the names and address for the current members last week. If you want the old addresses I have, I'll be happy to get them to you. Thank you! Pamela Springfield Senior Secretary College Station Parks & Recreation Department (979) 764-6271 CC: Steve Beachy J V 6Litt& lkkqJ2 _r eikio (6 di v Kin,e/vnm,s40 Nrwt4AAAAA-c-. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, APRIL 29, 2002 NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda 1. Call to Order 2. Approval of Member Requests for Absences 3. Approval of Minutes from November 2001 Meeting 4. Capital Improvement Program Projects Report 5. Starlight Concert Series Program Report 6. Wolf Pen Creek TIF Budget Report 7. Discussion, Consideration, and Possible Action Regarding Texas Parks & Wildlife Grant Application for Interpretive Displays Along WPC Trail System. 8. Discussion, Consideration and Possible Action Regarding Future Priorities and Projects 9. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, APRIL 29, 2002 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Members Present: James Massey, Dennis Maloney — City Council; Kay HenrysotJohn Happ, Phil Trapani — Planning & Zoning; Glenn Schroeder - Parks & Recreation Board; Sharon Colson — WPC TIF Board Members Absent: Phillip Kelby — Design Review Board; John Nichols — Parks & Recreation Board; Marsha Sanford — WPC TIF Board Staff Present: Tom Brymer, City Manager; Mark Smith - Public Works; Charles Cryan — Fiscal Services; Kelly Templin - Development Services; Steve Beachy, Sheila Walker, Pamela Springfield, Committee Secretary — Parks and Recreation Visitors: Scott Shafer — Department of Parks, Recreation and Tourism Sciences, TAMU Regular Meeting 1. Call To Order: James Massey called the meeting to order at 12:10 p.m. with a quorum present. 2. Approval of Member Requests for Absences: Requests for Absence had been submitted by John Nichols and Marsha Sanford. Kay Henryson made a motion to approve those requests and Phil Trapani seconded. All were in favor and the motion passed unanimously. 3. Approval of Minutes from November 2001 Meeting: At the November meeting it had been asked that the Unified Development Ordinance (UDO) be placed on the next agenda for discussion. James said that as it went into final form the various committees would be involved. Sharon made a motion to approve the minutes from the November meeting. John Happ seconded the motion. All were in favor and the motion passed unanimously. 4. Capital Improvements Program Projects Report — Mark Smith: The construction contract for Phase I lower trails development (between Dartmouth and the Highway 6 Bypass) would go before City Council for approval on May 9, 2002. This portion of the project would include development of the trails to the Bypass, a bus turn -out on Holleman, an overlook structure over the creek, emergency call boxes, landscaping, irrigation, drinking fountains, benches, and lighting. A pedestrian bridge will also connect up to the sidewalks on the apartment side, allowing access to the park from the residential development. Sidewalk widths will be ten and twelve feet wide to allow access for maintenance vehicles. Notice to Proceed should be given a couple of weeks after Council approval, with a construction time frame of 180 days. The plan included a small amount of erosion repair but no major channel changes would be made. Dennis expressed concern that the public's perception may be that nothing has been done on this issue and would still be expecting a lake to be developed. He asked if someone could, through radio or television, explain the solution to the silt problem that was worked out. Steve said that the interpretive signage along the trail system (to be discussed in agenda item 7) could also help with that by including information regarding drainage issues. Mark said that the other design contract underway, was for trails and drainage on the upper end and a parking lot at Dartmouth and Holleman. He said it would be approximately ninety days before preliminary design plans would be ready, with another thirty days after that to develop construction drawings. Construction should begin by year-end 2002. The engineers had been WPC Oversight Committee N April 2002 Minutes Page 2 given design constraints for the project and asked to include elements of the design charette in the parking lot design. James asked that the parking lot conceptual drawings be brought before the Design Review Board when ready and that Kay Henryson keep the Committee updated. Other discussion: - The majority of the landscape maintenance for this park would be contracted out, with other cost concerns identified and worked out through the budget process. - The old master plan drawing was being revised to show the more detailed conceptual plan of the lower end and the meanders in the creek that will remain, instead of the straightened channel that the US Army Corp of Engineers (USAGE) had wanted. - The possibility of leasing the small portion behind Fazoli's Restaurant for parking even though there were no trails to connect into it yet. -- The use of benchwalls in the project. - Acquiring the piece of property next to the amphitheater for dressing rooms and recreational vehicle (RV) hook-ups. Since this was something that would help promote the WPC district, some members felt that the purchase of the property should be a funding priority before it could be sold. Funding for those projects would be looked at during the upcoming budget process. Money has been budgeted for a marquise sign. The pedestal will match other features in the corridor. 5. Starlight Concert Series Program Report - Sheila Walker: There have been approximately 16,000 visitors to the amphitheater since March 2'. Sheila said she is working on getting the word out that the amphitheater is a place to come and bring the family. Approximately $135,000 - $140,000 has been spent for the eleven -event Starlight Concert series, some of which are one-time costs. The next event will be held on May 4`h There has been a lot of support from the media, other City departments, restaurants, etc. Sheila said she had been notified that several alcoholic beverage retailers in the WPC area had run out of product the night of the Jerry Jeff Walker concert. Retailers and restaurants in the WPC area are being notified when concerts are held so that they can have additional staff, product, etc. 6. Wolf Pen Creek TIF Budget Report - Charles Cryan: The latest WPC TIF budget was passed out. In 2001 the possibility of issuing some debt in 2002 had been discussed in order to speed up the projects. That debt has been issued and the funds received, which will allow those projects to get started. There is a little more value in the TIF than was anticipated - approximately $35 million. That amount will continue to grow over the life of the TIF, which ends in 2008. It had been estimated that there would be about $4 million over the life of the TIF to do projects. Now, there will be an additional $400,000 - $500,000 for projects. At the bottom of the handout were several projects that staff would be looking at to see what could be done over the next four or five years. - James said he would like to see some type of strategy developed, whether through purchase or trade, that would allow the property discussed in agenda item #4, to be acquired. - The wolves sculpture had been completed. -1 he ability to have more sculptures in the corridor would depend on the budget and the direction from council on the Art in Public Places program. A small amount of park land dedication money available in that park zone could possibly be used. The landscape architect identified and designed in areas in the lower trail area for additional public art. 7. Texas Parks & Wildlife Grant Application for Interpretive Displays Along WPC Trail System - Dr. Scott Shafer: Steve introduced Dr. Scott Shafer, who had worked with the City previously and successfully secured $80,000 through the same grant process for Lick Creek Park. Dr. Shafer said that he was involved with the Brazos Greenways Council, and that they were trying to come up things they could do in terms of trails and greenways in College Station. He explained that the Trails Grant opportunity, organized by Texas Parks and Wildlife, comes up once a year. WPC Oversight Committee — April 2002 Minutes Page 3 They will fund a variety of projects up to $125,000, and they will fund up to 80% of that amount depending on what they feel is appropriate. Dr. Shafer said that they came up with the idea of asking for the money to put a series of signs on the trails in the WPC corridor. The information on the signs could deal with habitat (wildlife and plant) issues, floodplain issues - how it works and why, and it could deal with the partnership or recreational opportunities. He did not have an exact budget for the signs, but it could cost from $2,000 — $2,500 fora professional looking sign. If the grant were awarded, the committee would want to work with the Brazos Greenways Council to decide how the signs would look and where they would be placed. He needed approval from the committee to proceed. Steve added that this was something that the design charette had touched on and the signs could tell the history of the corridor and its purpose. The deadline for submitting the grant application was June 1, 2002. Scott stated that the grant had already been written. Mark Smith stated that a resolution would be brought to Council and he would like the Oversight Committee's voted approval in the Council agenda packet. Phil Trapani moved that the committee support the grant application process. Glenn Schroeder seconded the motion. All were in favor and the motion passed unanimously. James asked if it would help the process if there was some partnering and support from the University. Scott said that it would. After some discussion it was agreed that Scott would e-mail a prototype letter to the members to use to help get support for the project. 8. Future Priorities and Projects: This was on the agenda to discuss issues that the committee wanted to focus on beyond the trails and signage. Discussion followed regarding: Types of development the Committee wanted to encourage from the private sector; Key locations that could make -or -break how WPC ties into the city; Using the WPC Design charette document as a tool to help guide development and including parameters for development in the Unified Development Ordinance; Bicycle Paths connecting from the HEB grocery store area, to the corridor. Sharon moved that the Oversight Committee reaffirm its dedication to the results of the citizen's input into the WPC design charette, and to encourage future development to follow those tenets that were outlined therein. John Happ seconded, all were in favor, and the motion passed unanimously. 9. Adjourn: The meeting adjourned at 1:58 p.m. CITY OF COLLEGE STATION WOLF PEN CREEK TIF FUND SUMMARY CHANGE FY 02 FY 02 FY 03 FY 03 IN BUDGET FY01 REVISED YEAR-END BASE APPROVED FROM FY02 ACTUAL BUDGET ESTIMATE BUDGET BUDGET TOFY03 BEGINNING BALANCE $ 694,839 $ 1,306,688 $ 1,306,688 $ 2,633,688 $ 2,633,688 REVENUES AD VALOREM TAXES COCS $ 101,922 $ 109,000 $ 121,000 $ 158,000 $ 158,000 44.95% AD VALOREM TAXES CSISD 366,524 214,000 214,000 286,000 286,000 33.64 AD VALOREM TAXES BRAZOS CO 109,002 99,000 97,000 128,000 128,000 29.29 % BOND PROCEEDS 0 2,300,000 2,300,000 0 0 TRANSFER IN - PARKLAND DED 0 120,000 120,000 0 0 INVESTMENT EARNINGS 69,337 16,500 100,000 50,000 50,000 203.03% TOTAL REVENUES $ 646,785 $ 2,858,500 $ 2,952,000 $ 622,000 $ 622,000 (78.24%) TOTAL FUNDS AVAILABLE $ 1,341,624 $ 4,165,188 $ 4,258,688 $ 3,255,688 $ 3,255,688 (21.84%) EXPENDITURES AND TRANSFERS CAPITAL PROJECTS $ 9,464 $ 3,287,000 $ 1,405,000 $ 2,186,965 $ 2,186,965 (33.47%) ENGINEERING 14,900 0 200,000 100,000 100,000 N/A OTHER 10,572 0 20,000 20,000 20,000 N/A DEBT SERVICE 0 0 0 441,000 441,000 N/A CONTINGENCY 0 0 0 50,000 50,000 N/A TOTAL OPERATING EXPENSES AND TRANSFERS $ 34,936 $ 3,287,000 $ 1,625,000 $ 2,797,965 $ 2,797,965 (14.88%) INCREASE (DECREASE) IN FUND BALANCE $ 611,849 $ (428,500) $ 1,327,000 $ (2,175,965) $ (2,175,965) ENDING FUND BALANCE $ 1,306,688 $ 878,188 $ 2,633,688 $ 457,723 $ 457,723 CURRENT PROJECTS WPC PROJECTS TOTAL FY 01 FY 02 FY 03 PROJECT LOWER TRAIL DESIGN AND CONST. $ 161,950 1,000,000 1,298,050 $ 2,460,000 UPPER TRAIL DESIGN AND CONST. 0 0 918,215 918,215 PARKING LOT 0 0 70,000 70,000 GEORGE BUSH EAST EXT 0 505,000 0 505,000 WPC TREE PLANTING 7,300 0 0 7,300 WPC DESIGN CHARRETTE 6,845 0 0 6,845 WPC OVERSIGHT COMMITTEE 700 700 700 2,100 TOTAL CURRENT PROJECTS $ 176,795 $ 1,505,700 $ 2,286,965 $ 3,969,460 POTENTIAL PROJECTS WPC SCULPTURE(GENERALFUND) $ 0 100,000 0 $ 100,000 MARQUEE SIGN (HOTEL/MOTEL FUND) 0 0 100,000 100,000 LAND (Next to Amphitheater) 350,000 350,000 UPPER TRAIL CONST. 1,500,000 1,500,000 DRESSING ROOMS - TOTAL POTENTIAL PROJECTS $ 0 $ 100,000 $ 1,950,000 $ 2,050,000 GRAND TOTAL $ 176,795 $ 1,605,700 $ 4,236,965 $ 6,019,460 Name: COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Q J2,16-0i Request Submitted on (date): Giza Okek1( ;ixpa.aK;. I will not be in attendance at the meeting of for the reason(s) specified: -ik0 ±.6,c)Awt owt 0(1iQ&k(& ILIAtaArt - . 7. uL6 4.wy Signature Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (979) 764-3737, or you may call it in to Pamela Springfield at (979) 764-6271. Thank you! I1 ee Chair's Initials 0:proje is/WPC/WPC OveisiglUCuwiuillee/Alletidallee/abseuteefuitu.doc ��nngfield Re: Wolf Pen Creek Oversight Committee Meeting From: Pam Springfield To: John Nichols Date: Thu, Apr 4, 2002 8:23 AM Subject: Re: Wolf Pen Creek Oversight Committee Meeting Good Morning, John! I'm sorry you will be unable to attend. Hopefully Glenn Schroeder, as the alternate member from the Parks Board, will be able to attend. Thank you! Pamela Springfield Senior Secretary College Station Parks & Recreation Department (979) 764-6271 »> "John Nichols" <jpn@ag.tamu.edu> 04/03/02 04:30PM »> Pam, Unfortunately, that is a class time for me, the last week of classes. So I will not be able to attend. John N. »> "Pam Springfield" <Pspringf a(�.ci.college-station.tx.us> 04/03/02 04:25PM »> Item Type: Appointment Start Date: 04/29/2002 12:00 pm CDT (Monday) Duration: 1 Hour Place: City Hall Council Chambers Good Afternoon! A meeting of the Wolf Pen Creek Oversight Committee has been scheduled for Monday, April 29, 2002 at noon. Please let me know if you plan to attend. Lunch will be served. An agenda will be sent out prior to the meeting. Thank you! Pamela Springfield Senior Secretary College Station Parks & Recreation Department (979) 764-6271 College Station. Embracing the Past, Exploring the Future. 001Pc) diviit-ATLJ 4/07? Ato z ColCe Ce 7 -7 5 Parks TecreuFion City of College ithtion Facsimile Cover Sheet To: Company: Phone: Fax: From: Company: Phone: Fax: Date: Pages including this cover page: Comments: 0/0-, Livuo), 14Av4 odu '42 t -6QQ, ceA ;t1LLVI.LL, Wolf Pen Creek Oversight Committee Meeting July 15th Draft Notes Present: James Massey, Dennis Maloney, Scott Mears, Alan King, John Nichols, Richard Floyd, Sharon Colson, Marsha Sanford, Philip Kelby, Absent: Glen Schroeder, Phil Trapani Staff Present: Steve Beachy, Bob Mosley, Laura Harris, Sheila Walker, Kelly Templin, Tom Brymer, Charles Cryan Visitors: David Romei, Jim Singleton, Veronica Morgan 1. Called to order at 12:09 p.m. Scott Mears now WPC Council representative. Richard Floyd, new representative from Planning & Zoning, and Alan King new rep from DRB. 2. Phil Trapani's absence was excused. 3. April 2002 minutes were approved. 4. Arts Council of Brazos Valley Building (Agenda item #7 moved to #4): David Romei and Jim Singleton briefed those present on the Arts Council's preliminary plans to build a permanent structure. Building instead of renting would save them money in the long term. The plan, if accepted, is to build on ten acres at the corner of Colgate and Dartmouth. A long-term lease is being looked at with the City who would buying back the improvement - the building - when the permanent Performing and Visual Arts Center is built. All of this is being looked at and still has to be negotiated. Building will house a retail gallery and reception area and will blend in with corridor — exterior a blend of gray and pink. Will be ready to move into by April or May 2003. Motion made, voted on, and passed by this committee to endorse conceptual nature of the project. 5. CIP Program Projects Report: Three projects in various degrees of completion — the Upper Trails Project, the WPC Lower Trails Project, and the WPC Amphitheater Marquee Sign Project. The sign will be 4' 3" x 16'. Concern was expressed about city ordinance against LED signs and the sign complying with size and height ordinance. 6. WPC Starlight Concert Series: Sheila Walker gave an update. Music series had to cancel final event due to weather. The series was a huge success and hopefully will be able to get funding for next year's series. 7. TIF Fund Status Report: (See attached.) 8. Future Meeting Date: None set. 9. Adjourn: 1:36 p.m. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, JULY 15, 2002 NOON CITY HALL TRAINING ROOM 1101 TEXAS AVENUE Agenda 1. CaII to Order 2. Member Requests for Absences - Discussion, Consideration, and Possible Action 3. Approval of Minutes from April, 2002 Meeting 4. Capital Improvement Program Projects Report — Discussion, Consideration, and Possible Action on: a. Lower Trails Project b. Upper Trails Project c. Amphitheater Marquee Sign Project 5. Starlight Concert Series Program Update - Discussion, Consideration, and Possible Action 6. TIF Fund Status Report - Discussion, Consideration, and Possible Action 7. Arts Council of Brazos Valley Building - Discussion, Consideration, and Possible Action 8. Future Meeting Date - Discussion, Consideration, and Possible Action 9. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.collecie-station.tx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NooN, JULY 15, 2002 COLLEGE STATION CITY HALL TRAINING Room Members Present: James Massey, Dennis Maloney, Scott Mears — City Council; Richard Floyd — Planning & Zoning; John Nichols — Parks & Recreation Board; Sharon Colson, Marsha Sanford — WPC TIF Board; Alan King, Phillip Kelby — Design Review Board Members Absent: Phil Trapani - Planning & Zoning; Glenn Schroeder — Parks & Recreation Board Staff Present: Visitors: Tom Brymer, City Manager; Laura Harris, Bob Mosley - Public Works; Kelly Templin - Development Services; Charles Cryan, Fiscal Services; Steve Beachy, Sheila Walker — Parks and Recreation; Pamela Springfield, Committee Secretary David Romei, Arts Council of Brazos Valley; Jim Singleton, Architect; Veronica Morgan, Mitchell & Morgan, LLP 1. Call To Order: James Massey called the meeting to order at 12:09 p.m. with a quorum present. James introduced the three newly appointed members: Scott Mears replaced Dennis Maloney as the representative from City Council; Richard Floyd replaced John Happ from the Planning & Zoning Commission; and, Alan King replaced Kay Henryson from the WPC Design Review Board. 2. Approval of Member Requests for Absences: A Request for Absence had been submitted by Phil Trapani. Sharon Colson made a motion to approve the request and John Nichols seconded. All were in favor and the motion passed unanimously. 3. Approval of Minutes from April 2002 Meeting: Philip Kelby made a motion to approve the minutes from the April meeting. John seconded the motion. All were in favor and the motion passed unanimously. 4. Arts Council of Brazos Valley Building — David Romei: (This agenda item moved up from #7.) James stated that the City Council had previewed the plans the week before. David Romei, Executive Director of the Arts Council of Brazos Valley (ACBV) briefed those present on their preliminary plans to build a permanent structure in the WPC Corridor. The plan, if accepted, is to build at the corner of Colgate and Dartmouth, with the ACVB paying for all of the improvements. David stated that the ACBV was not asking for City funds, but for a long-term lease with the City. The City would buy back the building for $25,000 (the ACBV's down payment) and take over the mortgage when the permanent Performing and Visual Arts Center is built. The building could then be used as a senior center or for other purposes. David asked for input and for representatives willing to work with the ACBV as they develop the final plans to be presented to the City. He introduced architect Jim Singleton, to present the plans for the new building. Mr. Singleton stated that a workshop had been held with City staff, generating a lot of good ideas. The WPC Master Plan had been used to help develop the schematic he was presenting, which included parking for 48 cars, a large gallery, a sculpture garden leading to an entrance/reception area, a staff office area, service area, and a workroom/storage area. The building would be configured so that multiple events could be held at the same time, leaving the staff office area secluded. The 5,000SF building could be built for approximately $28,000-$38,000 per year, as WPC Oversight Committee — July 2002 Minutes Page 2 opposed to the $40,000 the ACBV was paying in rent for a 3,200SF space. The building will be subtle and blend in with the corridor, in exterior colors of light gray and possibly pink accents. They hope to break ground in September, with an estimated move -in date of April or May, 2003. A motion was made by Sharon to endorse the conceptual nature of the project. Discussion followed, after which Tom Brymer assured the committee that he and staff would work hard to ensure that the project was harmonious with the existing facilities and the plan for the corridor, adding that any feedback on design considerations for future use would be taken into consideration. The motion was seconded by Phillip Kelby, voted on, and passed unanimously. After further discussion, it was agreed that DRB should look at the final plans. James asked that the committee be made aware of any DRB meetings held that would address this project so that those interested could attend. 5. Capital Improvements Program Projects Report — Laura Harris: There were three projects in various degrees of completion — the Upper Trails Project, Lower Trails Project, and the Amphitheater Marquee Sign Project. Ground was broken on June 24th on the Lower Trails Project, which started out slow due to rain. Laura introduced Veronica Morgan of Mitchell & Morgan, LLP, the engineer on the project who was also working on the Amphitheater Marquee Sign Project. Ms. Morgan briefed the committee. The Lower Trails Project starts at Dartmouth and Holleman, extending to Highway 6, on the Post Oak Mali side of the creek. The project includes a trail system from Dartmouth to Highway 6, a pedestrian bridge connecting to the apartment complex on Colgate, emergency telephones, drinking fountains, landscaping, two overlook structures, lighting, benches, bicycle racks, and a small kiosk. Brass plaques and colored tiles inset into the concrete will act as quarter -mile markers. Paw prints will repeat themselves throughout the project. Ms. Morgan also gave a brief update regarding the marquee sign for the amphitheater. She stated that the 16'-7" x 4'-3", four -line, LED sign would have a black paw print medallion, and would blend in with the trail system. Two members expressed concern about the use of an LED sign. Ms. Morgan stated that they had worked with Development Services to ensure compliance with the City's ordinance regarding LED signs. The sign's height and size are in compliance and the flashing mechanism ("spectacularness" feature) will be turned off so that it will be a static display sign only. It will have a remote programming feature, which will allow it to be changed from the Parks office. Marsha Sanford asked to go on record as stating that in order to move forward, be proactive, and be equitable to the private sector, perhaps the City's ordinance on LED signs should be reviewed. 6. Starlight Concert Series Program Report — Sheila Walker: The final event had to be cancelled due to rain, however, overall the series was a huge success with over 33,000 people at nine events. A lot of goodwill was generated for the facility, for area retailers, and for College Station Utilities. Sheila added that, hopefully, the funding for the series has been worked out for next year. 7. TIF Fund Status Report — Charles Cryan: $2.3 million worth of debt was issued for 2002. It is anticipated that most of the money available will be spent by the end of next year. However, there is about $441,000 of debt service per year on that $2.3 million, that is issued. With about $130,000 available per year for the six years remaining in the TIF, it is estimated that there will be about $800,000 in additional funds available to spend. The Upper Trails Project will probably take most of that amount. 8. Future Meeting Date: No future meeting date was set. 9. Adjourn: The meeting adjourned at 1:36 p.m. Wolf Pen Creek Amphitheater Starlight Music Series 2002 Event Report Date Event Attendence April 13 Jerry Jeff Walker 7800 With Diamondback Texas April 20 Bruce Robison 2900 With Max Stallings April 27 Bo Diddley 4000 With Karan Chavis and The Brew May 4 Grupo Vida 2400 With Fuerza Latina May 11 The Bellamy Brothers 6800 With Rodney Hayden June 1 Trout Fishing in America 2200 With Ruthie Foster June 8 Vince Vance and the Valiants 2200 June 15 The Back Porch 2nd Anniversary Special 2200 With Seth James, John Evans, Six Bridges June 22 June 29 July 13 Ian Moore and Hadden Sayers 3200 Big Otis Rain -out Event canceled due to rain The Killer Bees Rain -out With Bobby Hall and the Ice Cold Blues Band Total Attendence for 2002 Starlight Music Series 33,700 Other Events Held at WPC Amphitheater this season to date: Aggie Air Corps Ceremony (350 attending -private event) Kappa Delta Battle of the Bands(wind chill factor was 20, 350 attended) Easter at the Creek (3,300 attended over a two day period) CS1SD Pops concert (700 attended) Total number of persons attending events at WPC to -date, this season: 38,400 CITY OF COLLEGE STATION WOLF PEN CREEK TIF FUND SUMMARY % CHANGE FY 02 FY 02 FY 03 FY 03 IN BUDGET FY01 REVISED YEAR-END BASE APPROVED FROM FY02 ACTUAL BUDGET ESTIMATE BUDGET BUDGET TO FY 03 BEGINNING BALANCE $ 694,833 $ 1,306,688 $ 1,306,6,38 . $ 2.633,688 $ 2,633,688 REVENUES AD VALOREM TAXES COCS $ 101,922 $ 109,000 $ 121,000 $ 158,000 $ 158,000 44.95% AD VALOREM TAXES CSISO 366,524 214,000 214,000 286,000 286,000 33.64% AD VALOREM TAXES BRAZOS CO 109,002 99,000 97,000 128,000 128,000 29.29% BOND PROCEEDS 0 2,300,000 2.300,000 0 0 TRANSFER IN - PARKLAND DED 0 120,000 120,000 0 0 INVESTMENT EARNINGS 69,337 16,500 100,000 50,000 50,000 203.03% TOTAL REVENUES $ 646,785 $ 2,858,500 $ 2,952,000 $ 622,000 $ 622,000 (78.24%) TOTAL FUNDS AVAILABLE $ 1,341,624 $ 4,165,188 $ 4,258,688 $ 3,255,688 $ 3,255,688 (21.84%) EXPENDITURES AND TRANSFERS CAPITAL PROJECTS $ 9,464 $ 3,287,000 $ 1,405,000 $ 2,636,965 $ 2,636,965 (19.78%) ENGINEERING 14,900 0 200,000 100,000 100,000 N/A OTHER 10,572 0 20,000 20,000 20,000 N/A DEBT SERVICE 0 0 0 441,000 441,000 N/A CONTINGENCY 0 0 0 50,000 50,000 N/A TOTAL OPERATING EXPENSES AND TRANSFERS $ 34,936 $ 3,287,000 $ 1,625,000 $ 3,247,965 $ 3,247,965 (1.19%) INCREASE (DECREASE) IN FUND BALANCE $ 611,849 $ (428,500) $ 1,327,000 $ (2,625,965) $ (2,625,965) ENDING FUND BALANCE $ 1,306,688 $ 878,188 $ 2,633,688 $ 7,723 $ 7,723 CURRENT PROJECTS WPC PROJECTS TOTAL FY 01 FY 02 FY 03 PROJECT LOWER TRAIL DESIGN AND CONST. $ 161,950 1,000,000 1,298,050 $ 2,460,000 UPPER TRAIL DESIGN AND CONST. 0 0 918,215 918,215 PARKING LOT 0 0 70,000 70,000 GEORGE BUSH EAST EXT 0 505,000 0 505,000 WPC TREE PLANTING 7,300 0 0 7,300 WPC DESIGN CHARRETTE 6,845 0 0 6,845 WPC OVERSIGHT COMMITTEE 700 - 700 700 2,100 TOTAL CURRENT PROJECTS $ 176,795 $ 1,505,700 $ 2,286,965 $ 3,969,460 POTENTIAL PROJECTS FY 01 FY 02 FY 03 WPC SCULPTURE (GENERAL FUND) $ 0 100,000 0 $ 100,000 MARQUEE SIGN (HOTEUMOTEL FUND) 0 0 100,000 100,000 LAND (Next to Amphitheater) 350,000 350,000 DRESSING ROOMS - TOTAL POTENTIAL PROJECTS $ 0 $ 100,000 $ 450,000 $ 550,000 GRAND TOTAL $ 176,795 $ 1,605,700 $ 2,736,965 CioLti; /A1 ,//)/6-.E.-7-127)/ Name: COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE sasL 32,a,) Request Submitted on (date): I will not be in attendance at the meeting of)t,04,\ l� , �0 0 for the reason(s) specified: Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (979) 764-3737, or you may call it in to Pamela Springfield at (979) 764-6271. Thank you! ittee Chair's Initials o:projects/WPC/WPC Oversight/Committee/Attendance/absenteeform.doc WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, DECEMBER 2, 2002 NOON CITY HALL TRAINING ROOM 1101 TEXAS AVENUE Agenda 1. Call to Order 2. Member Requests for Absences - Discussion, Consideration, and Possible Action 3. Approval of Minutes from July, 2002 Meeting 4. Unified Development Ordinance (UDO) Report - Discussion, Consideration, and Possible Action 5. WPC Design Review Board Ordinance Change Report - Discussion, Consideration, and Possible Action 6. Arts Council of Brazos Valley Building Report - Discussion, Consideration, and Possible Action 7. Capital Improvement Program Projects Report — Discussion, Consideration, and Possible Action on: a. Lower Trails Project and Dedication Ceremony b. Upper Trails Project c. Amphitheater Marquee Sign Project 8. TIF Fund Status Report - Discussion, Consideration, and Possible Action 9. Future Meeting Date - Discussion, Consideration, and Possible Action 10. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.colleqe-station.tx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, DECEMBER 2, 2002 COLLEGE STATION CITY HALL TRAINING ROOM Members Present: James Massey, Scott Mears — City Council; Richard Floyd — Planning & Zoning; John Nichols — Parks & Recreation Board; Sharon Colson, Marsha Sanford — WPC TIF Board; Alan King, Phillip Kelby — Design Review Board, Glenn Schroeder — Parks & Recreation Board Members Absent: Phil Trapani - Planning & Zoning Staff Present: Tom Brymer, City Manager; Kelly Templin, Jane Kee, Nanette Manhart - Development Services; Charles Cryan, Fiscal Services; Steve Beachy, Parks and Recreation; Mark Smith, Laura Harris,' Public Works; Pamela Springfield, Committee Secretary Visitors: David Romei, Arts Council of Brazos Valley; Kay Henryson, Architect; 1. Call To Order: James Massey called the Wolf Pen Creek Oversight Committee (WPC) meeting to order at 12:05 p.m., with a quorum present. 2. Approval of Member Requests for Absences: A Request for Absence had been submitted by Phil Trapani. A motion to approve the request was made and seconded. All were in favor and the motion passed unanimously. 3. Approval of Minutes from July 2002 Meeting: A motion was made to approve the minutes from the July meeting. The motion was seconded. All were in favor and the motion passed unanimously. 4. Arts Council of Brazos Valley Building Report — David Romei: David Romei, Executive Director of the Arts Council of Brazos Valley (ACBV) briefed those present on their preliminary plans to build a permanent structure in the WPC Corridor. There would be public input through numerous subcommittees that had been formed. Madison Construction had agreed to build the building at cost and to return any profit they might make, as a gift to the Arts Council. Since the July WPC Oversight meeting, there had been a few changes in the design. David presented and went over drawings of the building. June 1, 2003 had been set as the move -in date. James added that the design charette participants had envisioned a building of this sort. 5. Unified Development Ordinance (UDO) Report - Kelly Templin: James Massey began by stating that this was an opportunity for the committee to provide input on issues that had come up during the UDO process. He explained that the role of the Oversight Committee was to look at components that would affect the WPC District and to provide input, coordinate, advise, prioritize projects, and become advocates of the implementation of the master plan. Kelly Templin stated that the City Council and the Planning & Zoning Commission had asked for input on four of 43 issues (#27, #28, #32, and #33) that had been discussed at several joint P&Z WPC Oversight Committee N December 2002 Minutes Page 2 and City Council meetings. Kelly explained that the draft UDO retained, almost entirely, the same process and review criteria that was in the current Zoning Ordinance. It was formatted differently, however, and not everything for WPC would be found in one location. A memo was handed out that outlined the differences in the language and Kelly went over each issue. #27 - Removal of the term "architectural character": This was proposed because the term is vague and difficult to define legally. This was the only change/addition to the review criteria. #28 - Special District Review Process: There will be only one Design Review Board (DRB) for all design and overlay districts. The make-up of the DRB will mirror the current membership requirements. Council has asked that the future Design Review Board include a landscape architect and a registered architect. Those membership requirements will go into the UDO. After some discussion, a motion was made to recommend deletion of the term "architectural character" in Section 3 for reasons as explained by staff. The Committee asked that staff review the entire document for similar wording and make the decision as to whether it needed to be deleted or rephrased elsewhere. The motion was seconded. All were in favor and the motion passed unanimously. Kelly explained that the combination of all design review bodies into a single design review board will improve efficiency as far as the development process is concerned, and make it easier to keep everyone up-to-date by only having to keep one body informed. The need for alternates on the boards was discussed. Kelly stated that currently there were no provisions for alternates. There would have to be a number of people appointed by Council and named to serve as alternates if the primary person could not attend. The committee supported the idea of a single design review board, to include a registered architect, a landscape architect, and other members (possibly stakeholders from each design district). The committee also wanted to see if alternates could be named so that the expertise of each member would remain in place, if the primary person were unable to attend a meeting. A motion was not needed for this recommendation. #32 - Big box retail in the WPC district: Currently there are no scale restrictions in the district. The draft change would limit retail structures to 50,000 square feet. This would prevent large, freestanding, buildings from coming into the corridor and would help to maintain the pedestrian nature of the area. Concern was expressed about limiting retail structures to 50,000 square feet. Kelly stated that the intent was to limit structures to 50,000 square feet on one floor - not the total square footage. There could be multiple floors totaling over 50,000 square feet, but limited by footprint. The consensus of the committee was that big box should be defined as retail space, and that multiple floor office space was acceptable. Concern was also expressed about building orientation to the site interfacing with pedestrian movement. Kelly stated that he could add wording to the ordinance to clarify that the district was intended to be a pedestrian area. #33 - The removal of apartments from the WPC Corridor. Concern was expressed about not allowing apartments because of discussions at previous meetings about "loft living". Marsha Sanford spoke about the need for a senior center and assisted -living facilities. Kelly stated that nursing homes and assisted -living facilities could be included, however, you wouldn't find them existing only on the second or third floor of a building, in a loft -type situation. It was proposed that residential uses be limited to non -apartment type housing. "Loft living" would be allowed if located above one or two floors of commercial use. All other types would be allowed through conditional use permits. WPC Oversight Committee — December 2002 Minutes Page 3 6. WPC Design Review Board Ordinance Change Report: The current ordinance does not have a provision for a landscape architect, but it has a provision for a registered architect. There will be consideration with P&Z and Council to up the membership of the current DRB to nine people, to include a landscape architect. 7. Capital Improvement Program Projects Report — Mark Smith and Laura Harris: Mark introduced Laura Harris, the Project Manager for all of the WPC projects. a. The Lower Trails Project was under construction and the trails are going in. Completion was originally set for January, but due to weather that will be delayed. The dedication ceremony will be held mid -March and will have some type of biking or walking event. b. The Upper Trails Project was on schedule. Staff was reviewing the preliminary designs. Construction should begin in April or May. c. The Amphitheater Marquee Sign Project was awarded to Dudley Construction. Work would begin shortly, with the estimated completion date set for the end of April. 8. TIF Fund Status Report — Charles Cryan: Handouts were distributed. The members were asked to contact Charles if there were any questions. James stated that at the next meeting, the TIF Fund status report would be put on the agenda as one of the first items for discussion. 9. Future Meeting Date: No future meeting date was set. 10. Adjourn: The meeting adjourned at 1:35 p.m.