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HomeMy WebLinkAbout01/31/2000 - Report: - Wolf Pen Creek Oversight CommitteeJ A t 11\\ 0\-CtitcCA M.L FEE N RecstAlcur De5-(91 Ucti-4146 ')\rflivvtt octp-A, 3 301110 (e\11\J 311600 'nr\o.16 AP F M Jut JUL AU( S E F Dc' NO \ DEC WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2000 RECEIVES HARD COPY OF AL PAPERWORK James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board - Alternate Glenn Schroeder (Parks Board) George Dresser (Parks Board - Alternate) Karl Mooney (Planning & Zoning - Chair) Judith Warren (Planning & Zoning - Alternate) Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford (WPC TIF Board — Alternate) X X X NOT YET APPOINTED X X ✓ X ✓ ✓ ✓ X ✓ X Yut P96A bkED Juct- aaA4_c;/ i/03 oveze_care,0 6( ✓ X ✓ X ✓ ✓ X X X X ✓ ✓ ec.. NONE HELD WOLF PEN CREEK OVERSIGHT COMMITTEE 2000 Attendance Update Five regular Wolf Pen Creek Oversight Committee meetings have been held since July 1, 2000 . Below is the attendance record for the committee members. 1. James Massey 2. Dennis Maloney Absences Since July 1, 2000 2 2 3. Kay Henryson 1 4. Phillip Kelby 5 5. George Dresser 1 6. Judith Warren 1 7. Glenn Schroeder 0 (appointed in August) 8. Karl Mooney 0 9. Sharon Colson 1 10. Marsha Sanford 1 July 10, 2000 - Regular Meeting August 7, 2000 - Regular Meeting September 11, 2000 - Regular Meeting October 2, 2000 - Regular Meeting November 6, 2000 - Regular Meeting December, 2000 - No Regular Meeting held Forwarded to Council Office on December 6, 2000 WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2000 nN non c, PAPERWORK:: James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board - Alternate Glenn Schroeder (Parks Board) George Dresser (Parks Board - Alternate) Karl Mooney (Planning & Zoning - Chair) Judith Warren (Planning & Zoning - Alternate) Sharon Colson (Wolf Pen Creek TIF Board) Marsha Sanford WPC TIF Board - Alternate Steve Beachy Director of Parks & Recreation Ric Ploege Asst. Director of Parks Pete ► - - k Senior Park Plann David o Park Planner ation NO \\ No Sept ctiq 9ln-r4 s1(412 Nitie )) \I uP,) 4U?f'W 1{-)P )\0 vyud 4p/ T 44Z1- calla Ur) Vb) 't*I)) ov uec NIC LD 1 \f1 \1a40) \\\\,c) E-MAIL AGENDA. & MINUTES: Mark Smith Director of Public Works osley City En2.neer Fr Simoneaux Project pager Key�o/e Public lations/Marketing Manager Jim Callaway Director, Development Services Ja -Kee City P ner, Development Services ries Cryan Fisca irector Foutz Econ mic Development Director Glenn Brown Assistant City Manager e McClure Mc re Engineering bvz_31A,NADfb Bryan, T 7802 el AA (W) 693-383 (F) 693-2554 send to Kent La . 's e-mail address t Laza McC b e Engineering (W) 693- :38 (F) 693-2554 klaza@tca.net C ck Ellison Attorn - at Law P.O. Box 0 103, College Stati• i, TX 1//7)14 (W) 696-9889 ( 693-8819 chuck@ellisonlaw.com Cn.-eLu en�nr,,A1\d9.4-61 ye-9 47/3, ,-1Na tAs-)) r) N1 („n) Jti,n (fit_ �_ o: \projects\wpc\oversite\members\attend.doc\6/ 28/00 14 Sept Oct a J Dec a1 July AGENDA ONLY E-MAILED TO. P. ! Clarke Clar' - & Wyndham, Inc. 3608 29th Street Bryan, T 77802 (W) 846-4 ' :4 (F) 846-1461 clarke • tca. - t Co - en Kavanagh The E. s le 776-4444 : t. 414 (F) 776-8923 ckavanagh •: heeagle.com Media Group Aug toij p 1 (f) Oct Nov o: \projects\wpc\oversite\members \attend.doc\6/28/00 WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE FOR 2000-2001 RECEIVES HARD COPY OF ALL PAPERWORK James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board - Alternate Glenn Schroeder ( Parks Board George Dresser Parks Board - Alternate Karl Mooney ( Planning & Zoning - Chair Judith Warren ( ) Planning & Zoning - Alternate Sharon Colson .664. . Wolf Pen Creek TIF Board Marsha Sanford cic4. ( WPC TIF Board - Alternate ) Steve Beachy Director of Parks & Recreation Mark Smith Director of Public Works Jim Callaway Director, Development Services Glenn Brown Assistant City Mana Tom Brymer City Manager g er Paul Clarke Clarke & Wyndham, Inc. 3608 E. 29t" Street Bryan, TX 77802 (W) 846-4384 (F) 846-1461 clarke@tca.net kb \tw .1{d 0)? 40),p9 �jo tb) t r pant a Celia Hernandez City Manager's Office Priscilla Henchel Cit Secreta 's Office E-MAIL AGENDA ONLY: Kelley Cole Public Communications/Marketing Connie Hooks Vonn Casares Cit Secreta 's Office Media Group Lunch Ordered journ Mike McClure Kent Laza McClure Engineering 1722 Broadmoore, Suite 210 Bryan, TX 77802 (W) 693-3838 (F) 693-2554 send to Kent Laza's e-mail address Nov 1., ec; Jan Feb Mar, o: \projects\wpc\oversite\members\attend.doc\11/7/00 WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING DATES Please make a note of the following dates that the Wolf Pen Creek Oversight Committee has been scheduled to meet for the next six months, and mark your calendars. Thank you! Monday, April 3, 2000 Monday, May 1, 2000 Monday, June 5, 2000 Monday, July 10, 2000 - moved to second week in July to avoid Fourth of July holiday Monday, August 7, 2000 Monday, September 11, 2000 - moved to second week in September to avoid Labor Day holiday WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING DATES Please make a note of the following dates that the Wolf Pen Creek Oversight Committee has been scheduled to meet for the next six months, and mark your calendars. Thank you! on ay, Hprli J, Monday, May 1, 2000 - C,CVi`A J 4\cyNv.6kits i, L v' MardayrA000 e,MU! Monday, September 11, 2000 - moved to second week in September to avoid Labor Day holiday — Cc - ,;v1.O, - ft,wIt-et- l� W 9 'wig "Duit 610-- cvb kt/tad 01 7 (ac4 Dt fir' bv-Q (�L WPC OVERSIGHT COMMITTEE MEETING ATTENDANCEfFOR 2000 3/00 4f6U �I o0 RECEIVES . HARD COPY OF ALL PAPERWORK: James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board - Alternate Sarah Birkhold Parks Board George Dresser c Parks Board -' Alternate Wayne Rife Planning & Zoning - Chair ) Judith Warren Planning & Zoning - Alternate Sharon Colson Wolf Pen Creek TIF Board Marsha Sanford WPC TIF Board - Alternate ) Steve Beachy Director of Parks & Recreation Ric Ploeger Asst. Director of Parks & Recreation Pete Vanecek Senior Park Planner David Wood Park Planner March; No Meeting Held April Mav l'Ac6 \ta5> \14 YES YES YES YES NO YES NO YES YES YES YES YES YES YES 1 u6u) June and te; OT July Aug 04) &AC) gkiLi o\N td-\49- "1-`-W9' E-MAIL AGENDA & MINUTES: Mark Smith Director of Public Works Bob Mosley City Engineer Frank Simoneaux Project Manager Kelley Cole Public Relations/Marketin Jim Callaway Director, Development Services g Mana Charles Cryan Fiscal Director Kim Foutz Economic Develo Glenn Brown P ment Director Assistant City Manager g er Mike McClure McClure Engineering 1722 Broadmoore, Suite 210 Bryan, TX 77802 (W) 693-3838 (F) 693-2554 send to Kent Laza's e-mail address Kent Laza McClure Engineering (W) 693-3838 (F) 693-2554 klaza@tca.net Chuck Ellison Attorney at Law P.O. Box 10103, College Station, TX (W) 696-9889 (F) 693-8819 chuck ellisonlaw.com Rachel Mach Rsm1330@geo.tamu.edu Vonn Casares Priscilla Henchel City Secretary'syOffice March NONE HELD None Held May jej 4 J 41,) .d) �00 Aaril YES YES YES YES YES NO YES YES NO NO YES NO June 6»k 6\')\ July Aug o: \ projects \wpc\oversite\members\attendnc.doc\4/5/00 AGENDA ONLY E-MAILED TO:. Paul Clarke Clarke & Wyndham, Inc. 3608 E. 29th Street Bryan, TX 77802 (W) 846-4384 (F) 846-1461 clarke • tca.net AGENDA ONLY. FAXED To: Colleen Kavanagh The Eagle 776-4444 ext. 414 (F) 776-8923 ckavanagh@theeagle.com MARCH` Held APRIL YES NO MAY \o JUNE JULY AUG Media Group 25 12:08 14) o:\projects \wpc\oversite\members \attendnc.doc\4/5/00 WOLF PEN CREEK OVERSIGHT COMMITTEE ATTENDANCE September, 1999 - February, 2000 James Massey City Council Dennis Maloney City Council Kay Henryson Design Review Board Chair Phillip Kelby Design Review Board Alternate Chris Barzilla Parks Board Chair Sarah Birkhold ( Parks Board George Dresser ( Parks Board - Alternate Wayne Rife ( ) Planning & Zoning - Chair Judith Warren ) Planning & Zoning - Alternate Sharon Colson ( Wolf Pen Creek TIF Board Marsha Sanford ) (WPC TIF Board - Alternate ) x x x x x cict t Jcrit, ta9q L e0 Not yet appointed none assigned none assigned x x s & &' �1i'if t None Held x 'oo None Held Sarah Birkhold took Chris's place for Parks Board. x ✓ x 3 WOLF PEN CREEK OVERSIGHT COMMITTEE 2000 Attendance Update Three Wolf Pen Creek Oversight Committee meetings have been held since January, 2000. Below is the attendance record for the committee members. 1. James Massey 2. Dennis Maloney Absences Since January, 2000 0 0 3. Kay Henryson 0 4. Phillip Kelby 1 5. George Dresser 0 6. Sarah Birkhold 2 7. Wayne Rife 2 8. Judith Warren 0 9. Sharon Colson 0 10. Marsha Sanford 0 January, 2000 - Regular Meeting February, 2000 - No Meeting Held March, 2000 - No Meeting Held April, 2000 - Regular Meeting May, 2000 - Regular Meeting June, 2000 July, 2000 August, 2000 September, 2000 October, 2000 November, 2000 tdickk d etawtO Viput, M gJ a 00 WOLF PEN CREEK OVERSIGHT COMMITTEE James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: (H) jlmasseycbccyber.com (W) jlm@[admin.tamu.edu] Sarah Birkhold (Parks & Recreation Board) 1811 Laura Lane College Station, TX 77845 (H) 696-2532 (W) 845-4318 (F) e-mail: sbirkhol@poultry.tamu.edu Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Wayne Rife (Planning & Zoning Chair) 9255 Brookwater Circle College Station, TX 77845 (H) 764-8382 (W) 694-7000 (F) 694-8000 e-mail: wwag@tca.net Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) None e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board N Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 777-2556 e-mail: marshas@tca.net O: \parks\projects \wpc\oversite\members\addresses. doc\11/8/99 /M-1600 STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.tx.us Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeger@ci.college-station.tx.us Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: msmith n ci.college-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoseley@ci.college-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea(a�ci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.bcus Kelley Chapman, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman@ci.college-station.tx.us Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryan@ci.college-station.tx.us Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcallaway@ci.college-station.bcus Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz@ci.college-station.bcus O: \ parks \ projects \wpc\oversite\members \add resses. doc\ 11/8/99 LLEGE STATI P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842 TO.. 409 764 3500 Memorandum DATE: January 24, 2000 TO: Wolf Pen Creek Oversight Committee Members & City Staff Mike McClure and Kent Laza, McClure Engineering Chuck Ellison Rachel Mach FROM: Pamela Springfield, Senior Secretary College Station Parks and Recreation RE: January Wolf Pen Creek Oversight Committee Meeting NEM Attached are the minutes from the last Wolf Pen Creek Oversight Committee Meeting, which was held on November, 8, 1999. The agenda and several attachments will be delivered to each of you on Thursday, January 27, 2000. The committee will meet on Monday, January 31, 2000 at Noon. Please let me know if you will be attending (if you haven't already), so that I will have an accurate headcount for lunch -ordering purposes. Thank you! Home of Texas A&M University WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, JANUARY 31, 2000 12:00 NOON - 1:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA CaII to Order 1. Approval of Minutes from November 8, 1999 Meeting 2. Approval of Member Requests for Absences 3. Discussion and Possible Action Concerning the Permit Applications Pending with the U.S Army Corp of Engineers 4. Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: Hotel/Conference Center - Project No. GG 9701 1 Traffic Signals - Dartmouth & Holleman Project No. FT 9807 Channel Improvements, Texas Ave to Tributary B - Project No. SD-9901 WPC Tributary B Site Improvements - Project No. PK 9902 Parking Improvements - Project No. WP-9903 Trails and Bridges - Project No. WP-9905 George Bush East Extension - Project No. ST 9916 Riparian Restoration — Project No. WP0001 5. Discussion and Possible Action Concerning Master Plan Implementation Priorities 6. Discussion and Possible Action Concerning a Design Charette for Future Wolf Pen Creek Projects 7. Discussion and Possible Consideration of Future Meeting Dates 8. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. pit)--Kk 60 WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, JANUARY 31, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Members Present: James Massey; Dennis Maloney; Kay Henryson; Sharon Colson; Marsha Sanford, Alternate; Sarah Birkhold; George Dresser, Alternate; Phillip Kelby, Alternate; Judith Warren, Alternate. Members Absent: Wayne Rife Staff Present: Steve Beachy, Pete Vanecek, Afsaneh Yazdani, David Wood - Parks & Recreation; I -rank Simoneaux, Mdrk Smith, Bub Mosley - Public Works; Kelly Chapman - Public Relations; Kim Foutz - Economic Development; Charles Cryan, Fiscal Services; Pamela Springfield, Committee Secretary Visitors: Mike McClure, Kent Laza, McClure Engineering; Charles Ellison, Attorney at Law; Paul Clarke, Clarke & Wyndham, Inc.; Rachel Mach, TAMU Student; Johanna Henry, KBTX- TV Regular Meeting Call To Order: James Massey called the meeting to order with a quorum present, at 12:11 p.m 1. Approval of Minutes of November 8, 1999: Sharon Colson made a motion to approve the minutes as written. Judy Warren seconded. The members voted and the minutes were unanimously approved. George Dresser and Sarah Birkhold were not present to vote. 2. Approval of Member Requests For Absences: James said that Wayne Rife was the only member absent due to business reasons, however the Planning and Zoning Board was represented. 3. Discussion and Possible Action Concerning The Permit Applications Pending With The US Army Corp Of Engineers (USACE1: Mark Smith stated that the City had a signed permit from the United States Army Corp of Engineers (USACE) for the project involving what was once part of the lake area. The USACE letter of approval and a map showing the project area, were passed out (attached) Mark described the project. Areas that are covered with debris and mud would be smoothed out, and grass planted. A wetland area will be retained, with the vegetation and ecosystem that goes along with that. Mark explained that the alignment of the creek was arrived at naturally by allowing the stream to seek its own path, and will remain as it is now. This project falls under a USACE nationwide permit for riparian restoration, which allows restoration of the area to its natural state before development occurred. A picture was passed around (attached) which showed a current photograph of the area, and a computer visualization showing what the area will look like after everything is done. Mark stated that The Arkitex Studio had done the computer visualization. Trees will be planted that do well in wetland areas, but not as densely forested as some of the upstream areas, so the turf could grow and be maintained. The width of the channel is narrow enough that it should not silt up - the velocity of the water will carry the silt on out. A lake will be retained around the amphitheater and separated off from the creek with a levee, to be maintained as a separate water feature. The lake is not a part of the wetlands or the riparian restoration area. During a flood event, water will still cover the lake, however the water will go down and back to a controlled level. Most of the earthwork to be done will involve moving silt from some of the dunes into the lower areas, with additional fill brought in to bring it up to grade. Wooden mats have been ordered to enable the heavy equipment to get onto the silt, so that it can be moved around. As soon as the mats arrive, work WPC Oversight Committee Jan, 2000 Minutes Page 2 will begin. There will be a natural grade transition between the wetland area and the area that will be maintained. Elevation -wise it will be a gentle slope. There will be an observation gazebo/kiosk installed, with wetlands educational information available. Planting wildflowers in the grassland area was discussed. Steve Beachy said that could be looked into. James said that perhaps Brazos Beautiful could be involved in that process if there was interest further down the line. Steve stated that getting the turf in place and the site work done within the next four months was the most important thing. Planting trees and flowering shrubs would be an ongoing process as the project progressed. Mark said that the bridge that is there now will remain. Silt will be allowed to build back up over some of the sidewalks along the creek, since it has been a constant battle to keep the silt off of them. Alternate routes will be established for those trails. Some of the light poles will also be removed. Mark said that the USACE's jurisdiction included everything in the shaded area on the map he'd handed out. James stated that there were three major portions to this project. a. Riparian Restoration Project: This will be done in-house, and the permit has been received (discussed above). b. Bridge Crossing Project/George Bush East Extension: This portion of the project is for the George Bush Drive East extension that runs next to Taco Bell. It will continue on, cross the creek, and come out on Holleman Drive next to The Arbors Apartments. The USACE nationwide permit for road crossings is required. The City has received verbal approval to begin the project, however nothing has been received in writing. Mark added that the final design needs be done, and the acquisition of one parcel of land completed, before that project can be put out to bid. The project is moving along quite well. The latest estimate puts completion in December, 2000. If the land acquisition goes faster, it could be completed sooner. c. Overall Conceptual Plan: The USACE has agreed to the concept, however, there are specific details that they want the City to address, as well as to get the final design. Mark stated that this is difficult, because the City is making a large commitment when it moves to final design, and if its not what the USACE wants, then the City will have to go back and start over. Mark said a lot of these details would need to be worked out before the process gets too far along. Once the conceptual plan is devised, that's what will have to be done, or the permit won't be any good. Mike McClure said the USACE wants to make the pilot channel a little bit wider so the tributary can meander within that lower area and set up various aquatic features. This would be addressed in the final design, and he didn't think that this would be a problem. Steve said the City would proceed with the concept, then from the concept into the design phase. There will not actually be a permit issued for the conceptual design, it will be a letter stating that the City is in compliance. The permit will have to be filed when the design is done, but the simple details can be addressed now. 4. Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: a. Hotel/Conference Center — Project No. GG 9701, Kim Foutz: The developer, WPC, Ltd., did not meet the November 13, 1999 deadline to dose on their financing. The City sent a letter of default providing for an additional sixty days, with a January 13, 2000 deadline, in which to cure that default. Notices indicate that they have secured financing, they just haven't gone through the closing process yet. The January deadline has also passed, but because of significant conversations with the developer and their financial institution, the City has determined to take no action through February, 2000. It is anticipated they should close by the end of February. WPC, Ltd., wants to update all the agreements associated with the project, since some conditions have changed. The construction timeline — the original completion date of August, 2000 - will have to be changed, and possibly the proposed use for the second phase of development. They are working on making those changes to forward to City Council. Kim said their wanting to update the agreements indicates that they are still committed to the project and moving forward. A WPC Oversight Cammiltee Jan, 2000 Minutes Page 3 contingency plan is being put together in case WPC, Ltd., doesn't close by the end of February. One of the keys to moving forward is preserving the tax increment zone for this particular project. It is possible that the project could be done at a different location, however financial support would have to be reevaluated when and if the time comes. Kim said that there have been no discussions with WPC, Ltd., regarding the use for the Phase II development. They intend to do the full value maintenance guarantee of $21 million through the hotel/conference center facility, since costs for the facility have escalated. An extended -stay facility has been considered for Phase II, but they could also ask for the removal of the second phase from the project agreement altogether. b. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Mark Smith: Mark said the signals have been installed and are operational. The only thing left to do is remove the street - name signs on poles at the corners and replace them with new street -name signs which will be mounted on the mast arms of the signals. The new signs have been ordered and will be installed when they are received. c. Channel Improvements, Texas Avenue to Tributary B, Steve Beachy: Design of this project was pending notification of the permit, and is dependent upon what direction the committee takes once Agenda Item #5 is discussed. d. WPC Tributary B Site Improvements — Project No. PK 9902, Steve Beachy: Project is underway, and the sidewalks have been poured. The pre -fabricated bridge is ordered and expected in on Thursday, February 3, 2000. Once it arrives, it will be installed. This project is coming along well. e. Parking Improvements - Project No. PK 9903, Steve Beachy: Design of this project was pending notification of the permit, and is dependent upon what direction the committee takes once Agenda Item #5 is discussed. f. Trails and Bridges — Project WP 9905, Steve Beachy: Design of this project was pending notification of the permit, and is dependent upon what direction the committee takes once Agenda Item #5 is discussed. g. George Bush East Extension — Project No. ST 9916; (Discussed in agenda item /3-6 above.) Frank Simoneaux stated that an offer letter had been sent to Richard Smith, the owner of the tract of land on George Bush and Harvey, offering him the appraised amount for the property. He has not accepted that offer, but has expressed and interest in selling the right-of-way rather than the entire tract. Frank stated that the City Council has already passed a Resolution of/Veeds, which is a prelude to condemnation. Mike McClure speculated that you could possibly get 20 parking spaces on that property. There had been discussion at previous meetings about the lack of parking, especially at that end of the park. James stated that the City Council has already approved the need and the interest in wanting to go ahead and acquire the property however possible. Sharon said she felt it was very important that the City be very careful about acquiring things outside what is really needed. James said that the Council feels the same way, but was advised that this property was necessary for the successful completion of the George Bush extension. Mark said sometimes the price for just what is needed, plus the cost of damages, is the same as or greater than, if the whole property is purchased. Parking was not the reason the City made the recommendation to Council, it was because it was the most feasible offer. h. Riparian Restoration — Project No. WP0001: (Discussed in agenda item /3 above.) 5. Discussion and Possible Action Concerning Master Plan Implementation Priorities: James stated that since the proposals for the three areas are in various stages of approval, what needs to be done next is to balance what's wanted in terms of finances. The money is projected out from the income from the TIF. Charles Cryan stated that currently there is $1.3 million in Drainage funds available, just under $700,000 available in the TIF, plus a couple of other sources where funds are WPC Oversight Committee N Jan, 2000 Minutes Page 4 available. There has been over $3 million projected out over the life of the project, with a substantial portion of that coming in on an annual basis from the TIF. James stated that there is about $2 million that the city could start to act on. The money for the Tributary B project is coming out of Park Land Dedication Funds, and the George Bush Drive extension is coming out of separate funds. Steve stated that the contract for design had been to develop a conceptual master plan, and that's been completed. The next contract, the George Bush Drive extension, is essentially complete. Steve said staff would next like to enter into another contract for the design of the channel improvements from Texas Avenue to Dartmouth, seek City Council approval to do that, and hopefully have entered into a contract sometime in March, so that the design process could begin. Bob Mosley said as part of the design contract, McClure Engineering would address parking, trails and bridges. Since the City does not own all the land from Texas Avenue to the Dartmouth/Holleman intersection, they will be involved in land acquisitions as far as the channel improvements are concerned. If the total design is there, even though there is a lack of funding for the entire project, pieces of the project could he broken off, such as parking, sidewalks, and the Millenium Park, and bid out as separate projects. Mike McClure reminded everyone that the project would be at the mercy of the USACE for their final approval, but he felt the design of the channel could be done in 6-7 months. He feels that there are some things in the design process that the USACE could help with. Projects that could stand alone would be identified in this process. Once permission to proceed with the contract is received, the earliest that it could be presented to City Council would be March. With the design completed six to eight months after that. A&M's drainage projects will not change the design of the channel. If their projects change anything, it will be how high the water rises during peak flood events. The improvements on campus will have positive effects on the City's design. Judith made a motion to direct staff to bring the proposal to City Council for the design portion of the channel improvements from Texas Avenue to Dartmouth. Marsha Sanford seconded. All members were in favor, and the motion passed unanimously. Steve told the members that probably this time next year staff would be seeking approval to go forward with the design of the downstream portion of the channel, from Dartmouth to Rudder Freeway (Highway 6 Bypass). George asked for timelines for some of the engineering work discussed, forward. Steve said some of that has been done, and he would have it available for the next meeting. 6. Discussion and Possible Action Concerning a Design Charette for Future Wolf Pen Creek Projects: This design charette would be for the areas that are out of the USACE control, and would give ideas for direction. Kay said she'd have to talk to the University again, as well as the local AIA Chapter. Both had helped with the Northgate design charette. The participants of the charette would need to be given the limits of what the committee wants them to look at. Issues that the committee hasn't already discussed, such as the gateways into the area, as well as the tracts from Dartmouth to the Bypass area, and how they connect into the project, could also be discussed. Steve said the purpose of the charette will not be to develop a master plan because that has already been done. It would concern the elements that go into the design process such as parking, gateways, gazebos, etc. James asked if it was possible to get this done as a summer project. Kay said possibly, but she didn't know for sure. James, Kay and Steve said they'd get together and go talk to someone at A&M, and come back with a possible time for the charette at the next meeting. 7. Discussion And Possible Consideration of Future Meeting Dates: Everyone agreed that the first Monday of the month was good, however since the January meeting was held so late in the month, the next meeting would be the first Monday in March — the 6"' 8. Adjourn: The meeting adjourned at 1:37 p.m. DEPARTMENT OF THE ARMY FORT WORTH DISTRICT, CORPS OF ENGINEERS P. O. BOX 17300 FORT WORTH, TEXAS 76102-0300 REPLY TO ATTENTION OF Environmental Division Regulatory Branch January 10, 2000 SUBJECT: Project Number 199900580 Mr. Mark Smith, P.E. Director of Public Works City of College Station 1101 Texas Avenue P.O. Box 9960 College Station, Texas 77842 Dear Mr. Smith: Thank you for your letter of August 18, 1999, concerning a proposal by the City of College Station to discharge dredged and fill material into waters of the United States associated with restoration of the Wolf Pen Creek riparian area east of Dartmouth Street in College Station, Brazos County, Texas. This project has been assigned Project Number 199900580. Please include this number in all future correspondence concerning this project. Failure to reference the project number may result in a delay. We have reviewed this project in accordance with Section 404 of the Clean Water Act and Section 10 of the Rivers and Harbors Act of 1899. Under Section 404, the U. S. Army Corps of Engineers (USACE) regulates the discharge of dredged and fill material into waters of the United States, including wetlands. Our responsibility under Section 10 is to regulate any work in, or affecting, navigable waters of the United States. Based on your description of the proposed work, and other information available to us, we have determined that this project will not involve activities subject to the requirements of Section 10. However, this project will involve activities subject to the requirements of Section 404. Therefore, it will require Department of the Army authorization. We have reviewed this project under the notification procedures of Nationwide Permit General Condition 13 (Federal Register, Vol. 61, No. 241, Friday, December 13, 1996). We have determined that this project is authorized by nationwide permit 27 for Wetland and Riparian Restoration and Creation Activities. To use this permit, the person responsible for the project -2— must ensure that the work is in compliance with the specifications and conditions listed on the enclosures and the special conditions listed below. The special conditions for this permit are as follows: 1. The permittee shall implement and abide by the restoration plan included in the letter from Mr. Mark Smith, P.E., Director of Public Works, dated December 12, 1999. Completion of all elements of this restoration plan is a requirement of this permit. 2. The permittee shall be responsible for maintenance of restoration areas created to comply with Special Condition 1 above until such time as the permittee provides documentation to, and receives verification from, the USACE, that: a. aquatic areas within the restoration area meet the definition of a water of the United States under the Regulatory Program regulations applicable at that time; b. wetlands within the restoration area meet the definition of a wetland under the Regulatory Program regulations applicable at that time; c. aquatic areas within the restoration area are functioning as the intended type of water of the United States and at an acceptable level of ecological performance; and d. non -aquatic areas, such as buffer and riparian zones, within the restoration area are functioning as the intended type of ecosystem component. 3. The permittee shall establish and implement a self -monitoring program that includes the following actions: a. designation, in writing, of a responsible party to coordinate with the USACE concerning on -site inspections and compliance with permit conditions; b. notification to the USACE of the schedule of activities for each phase of the project at least 30 days prior to the start of soil -disturbing activities; and c. implementation of a reporting program that shall include annual written compliance reports to the USACE, due October 1 each year, beginning in October 1, 2000. The permittee shall include in each report any schedule changes and a summary of all activities that occurred during the reporting period, including demonstration of the permittee's compliance with the permit conditions, and documentation of the progress and/or completion of all authorized work, including restoration activities. The permittee shall include in each report photographs, maps, and a description of the impacts to waters of the United States. Compliance reports are required even if no work is conducted during the reporting period. The permittee shall submit compliance reports until the USACE verifies that the permittee has successfully completed all restoration plan -3— requirements, the restoration areas have met the standards of special condition 2 and all authorized construction activities have been either completed or deleted from the project. Failure to comply with these specifications and conditions invalidates the authorization and may result in a violation of the Clean Water Act. Our verification for the construction of an activity under this nationwide permit is valid for two years from the date of this letter, unless prior to that date the nationwide permit is suspended or revoked, or modified such that the activity would no longer comply with the terms and conditions of the nationwide permit on a regional or national basis. Continued confirmation that an activity complies with the specifications and conditions, and any changes to the nationwide permit, is the responsibility of the permittee. Our review of this project also addressed its effects on endangered species. Based on the information provided, we have determined that this project will not affect any species listed as threatened or endangered by the U.S. Fish and Wildlife Service within our permit area. However, please note that you are responsible for meeting the requirements of general condition 11 on endangered species. The permittee must sign and submit to us the enclosed certification that the work, including any required mitigation, was completed in compliance with the nationwide permit. You should submit your certification within 30 days of the completion of work. This permit should not be considered as an approval of the design features of any activity authorized or an implication that such construction is considered adequate for the purpose intended. It does not authorize any damage to private property, invasion of private rights, or any infringement of federal, state, or local laws or regulations. Thank you for your interest in our nation's water resources. If you have any questions concerning our regulatory program, please contact Mr. Stan Walker at the address above or telephone (817)978-3551. If you would like more information about our nationwide permit program, please contact us and we will furnish you with a copy of the nationwide permit regulations. Sincerely, Enclosures Wayn. Lea Chief, Regulatory Branch Wolfpen Creek College Station, Texas STUD.O 100 0 100 200 Feet Proposed Conditions: Grade Smooth & Plant Grass Wetland Area Lake Levee Spillway ME Main Creek Channel Parcels Aphitheater /^„/ Contour Line — _— Dartmouth St Bridge Created by `% City of College Station. Texas' 4.sei ENGINEERING DIVISION Wolf Pen Creek Riparian Restoration Plan _ley 6_s. °, FcZ P r�t� _S r\AD M EA-u_K CO Cs -•-LI 6 r` t 1 l/(C /i. L CAA e !_ (Uk0 l". Channel impr( George Bu: East Exten: FY2000 STRATEGIC ISSUES ACTION PLAN Issue No: 2 Priority No: 2 Vision Statements: #3 Clean environment #4 Cultural arts & recreation #6 Transportation #7 Economy Issue: Wolf Pen Creek Master Plan Implementation Project Leader: Steve Beachy Team Members: Steve Beachy, Jim Callaway, Mark Smith, Charles Cryan, Kim Foutz Goal: Continue the implementation of the Wolf Pen Creek Corridor Master Plan Objectives: 1) Provide administrative support for the Hotel/Conference Center project development 2) Design and construct improvements for the upper Wolf Pen Creek corridor between Dartmouth and Texas avenue 3) Redevelop the existing lake area in accordance with U.S. Army Corps of Engineers guidelines 4). Develop recommendations for the implementation of the lower Wolf Pen Creek corridor between Dartmouth and Earl Rudder Freeway 5) Review and revise the Wolf pen Creek zoning ordinance Milestones: view Board approval of; +conferenc rolecl )„ Installatron,of-traffic signals;on Dartmouth Street`@,I ollerna velop request for.'proposal for;Cornrnunity s,Council of Brazos Valley selects firm foi ormin ermin �enterst ,enter stu way( 5) Complete financing for hotel/conference project (GG9701) 6) Council approval of design contract for Phase I channel & trails improvements 7) Complete construction of trails, lighting & bridge on tributary "B" (PK9902) ;) Complete reparian restoration project between amphitheater & Dartmouth (WP0001) 9) Complete revisions of the Wolf Pen Creek zoning ordinance Dates: 03/00 03/00 04/00 04/00 06/00 O:\group \ parks \council\98plans\issue#1.doc 10) Complete the Community Performing Arts Center feasibility study 06/00 11) Conduct design charrette for project elements associated with the master plan 09/00 12) Complete construction of George Bush Drive East extension (ST9916) 12/00 13) Complete design first phase of the channel improvement project (SD9901) 12/00 14) Complete land acquisition for first phase project 12/00 15) Complete construction of park, bridge and parking improvements @ Dartmouth & Holleman 04/01 16) Develop plan for the completion of the amphitheater complex 05/01 17) Complete design for phase two of the channel & trails from Dartmouth to Rudder Freeway 09/01 18) Secure funding for phase two channel and trails project 12/01 19) Complete construction of phase one improvements 12/01 20) Complete construction of phase two improvements 12/02 Estimated Project Cost: The cost of future development is dependent upon the final design that is approved. Funds currently available include $1.3m from the drainage utility district; $3.25m from the Wolf Pen Creek TIF and $100k from the Zone 3 parkland dedication fund. $120,000 is available for the traffic signals at Hollemen & Dartmouth from existing bond authorizations. An additional $836,000 is included in the ;urrent CIP budget for the extension of George Bush Drive East and the required bridge over Wolf Pen Creek. No funding has been approved for phase two channel and trail construction or for the completion of the amphitheater complex. Also, funding for the design and construction of the community performing arts center will require approval. 3 March, 2000 O:\group\parks\council\98plans\issue#1.doc 460 COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Name: Request Submitted on (date): I will not be in attendance at the meeting of for the reason(s) specified: akt C�L1 () ( ;2-GY10 Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you! ee air's Initials o:projects/wpc/oversightcomm ittee/members/abse ntee form.doc March 6, 2000 Mr. Tim Hogsett Chief Grants -In -Aid Branch Texas Parks and Wildlife 4200 Smith School Road Austin, Texas 78744 RE: Wolf Pen Creek Phase 1, Project Report Project Number 20-00329 Dear Tim: The Wolf Pen Creek Phase I Project was completed in May 1993, and has continued to function as planned. The amphitheater continues its seasonal use, while the remainder of the park is heavily used as a neighborhood park. The lake that was created as part of the project by excavating the area below the flow line of the creek, has continued to have significant accumulations of silt. In the mid 1990's, the city used a dredge to dispose of the silt. The effort was successful but the silt returned quickly. This issue, as well as others, was the subject of a detailed effort to revise the Wolf Pen Creek Master Plan. This effort began in 1997, and was completed in July 1998, when the City Council adopted the revised plan. The plan revision was needed because of the changes in conditions and uses since the adoption of the plan in 1988. This Master Plan deals with the entire corridor, of which the Phase I project is a small portion. Dealing with the silt, both in the existing lake and its upstream source, were important issues in the revised Master Plan. A silt study was commissioned by the City in 1997. The study indicated that the primary problem was highly erodible soils upstream, where the banks were near vertical, and water velocities were high. An engineering firm has been retained to design channel improvements to the upstream portion of the corridor in order to stabilize banks and reduce the silt movement. The City of College Station's Public Works Department has been working to develop a solution to the silt problem in the lake area. Unlike when the original project was developed, the Army Corps of Engineers now has considerable regulatory authority over the creek itself. Currently the creek is considered a wetland area, and any work done in the creek itself requires a permit from the Corps of Engineers. The attached plan was developed through discussions between the City's Engineering staff and the Corps of Engineers. The approved plan calls for a return to a creek channel, with some areas graded smooth to improve appearance, and a substantial portion to remain a wetland area. This wetland area will be designated with interpretive information for the public. A small lake will remain around the amphitheater itself. The riparian restoration project began in early February, and completion by the Public Works Department crews is expected by April depending on the weather. Attached is a letter from Mark Smith, the Director of Public Works for the City of College Station, requesting permission from the Corps to begin work, and the response from the Corps of Engineers. The attached drawing indicates, in graphic form, the proposed restoration plan. The implementation of the Wolf Pen Creek Master Plan is designated as the #2 strategic issue of the current city council. Approximately $5,200,000 has been allocated to begin the implementation process, and several individual projects are in progress. If any further information is needed, please contact Steve Beachy or myself at (979) 764-3773, at your convenience. Sincerely, Eric Ploeger Assistant Director College Station Parks and Recreation pas enclosures: Riparian Restoration Plan Mark Smith Letter of December 12, 1999 Wayne A. Lea Letter of January 10, 2000 copy: Steve Beachy, Director College Station Parks and Recreation LA.ALF ('6-w Dc (6N C(1--(ZL 77f u it-5 i!J G'� (lvl /V ie c 1. f J t2 Z cDca KK f td C - Pqf O 4,(it P-ekipti&iavl coopPAD 195 ® '\4v. fit, r s Ts, o GF 4,i1.111-Hu • frs\ c-5kki.tk Cs caAeot«.. Uak.-, o �Ja�� ,�, G.-c CuutA --c\--14(14 - 0 c(Aif/(t' eV a4 t-c . • �Vuef�.d-Wa��l�h • -r6 o Et'oLc C i firs U C *r.t Cs,��, /emu Ze,7S Wift (kblAt 744 [A ) e C lle e 5�1 �.- ?el/ .a 755 kPoaL ,1wik b (73-e- k etia ea) .cA,4 1 zz I t.)o rdt a� t o awti� . e ti -744UctO tAsuitUrOCi. cellev_ Siruhjrt . . U') 6 •ia'-z vocf-35-10 rtm J14e.ee c cot f7C.v5 iN. ' c2 �GLlose. 1 -Ituvw.edc, 14 )7.c �. ere, d Iz cz r Q e_4- 7vt-e ape.��ct�. (cJ WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, APRIL 3, 2000 12:00 NOON - 1:30 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA Call to Order 1. Approval of Minutes from January, 2000 Meeting 2. Approval of Member Requests for Absences 3. Presentation, Discussion, and Possible Action on Status of the Hotel and Conference Center - Project No. GG 9701 4. Presentation, Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: Traffic Signals - Dartmouth & Holleman Project No. FT 9807 Channel Improvements, Texas Ave to Earl Rudder Freeway - Project No. SD-9901: his project is complete u, j�- - r-`---- WP Tri t"ary B Site Improvements - Project No. PK 9902 Parking Improvements - Project No. WP-9903 Trails and Bridges - Project No. WP-9905 George Bush East Extension - Project No. ST 9916 Riparian Restoration - Project No. WP0001 5. Presentation, Discussion and Possible Action on the Status of WPC Ordinance 6. Presentation, Discussion, and Possible Action Concerning a Design Charette for WPC 7. Presentation, Discussion, and Possible Action Concerning the WPC Public Information Process 8. Presentation, Discussion, and Possible Consideration of Future Meeting Dates and Agenda Items, (See attached list of meeting dates.) 9. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, APRIL 3, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS James Massey, Dennis Maloney — City Council; Kay Henryson, Phillip Kelby, Alternate — Design Review Board; Sharon Colson, Marsha Sanford, Alternate — WPC TIF; George Dresser, Alternate — Parks & Recreation Board; Judith Warren, Alternate — Planning & Zoning. Sarah Birkhold — Parks & Recreation Board; Wayne Rife — Planning & Zoning Steve Beachy, Pete Vanecek, David Wood - Parks & Recreation; Glenn Brown, City Manager's Office; Frank Simoneaux, Mark Smith, Bob Mosley - Public Works; Kelly Cole - Public Relations; Kim Foutz - Economic Development; Jim Callaway, Jane Kee — Development Services; Pamela Springfield, Committee Secretary Charles Ellison, Attorney at Law; Paul Clarke, Clarke & Wyndham, Inc.; Johanna Henry, KBTX-TV Regular Meeting Call To Order: James Massey called the meeting to order with a quorum present, at 12:08 p.m. cTWwA 1000 1. Approval of Minutes of November/377999T Judith Warren made a motion to approve the minutes from the January 31, 2000 meeting, and Sharon Colson seconded. Hearing no objections, the vote passed unanimously. 2. Approval of Member Requests For Absences: James said that Wayne Rife and Sarah Birkhold would not be present, however, representation from the Parks & Recreation Board, and Planning & Zoning were present. 3. Presentation, Discussion, and Possible Action on Status of the Hotel and Conference Center — Project No. GG9701: James told the members that the plans for the Hotel/Conference Center had not worked out, and the project had gone into default. He stated that City Council however, was committed to putting a hotel/conference center in that area, and was exploring other options. He said that the City had given the developer every chance it could within the boundaries of the arrangement, but it had become apparent that it was necessary to move on. Dennis Maloney added that the City Council was committed to the vision of Wolf Pen Creek, and confident that they would be able to put something together. 4. Presentation, Discussion, and Possible Action Concerning Current Wolf Pen Creek Development Projects: Mark Smith gave an update on the status of the current projects. a. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807: Mark stated that this project had been completed. b. Channel Improvements, Texas Avenue to Tributary B: Mark said the agenda incorrectly stated that this project was complete (the Traffic Signals Project should have been marked as complete). The contract for design of the channel improvements for the entire length of the project had been awarded at the last City Council meeting. The original project scope had been for channel improvements from Texas Avenue to the Dartmouth/Holleman intersection, but had been expanded to go all the way to Earl Rudder Freeway. WPC Oversight Committee — Apri/, 2000 Minutes Page 2 c. WPC Tributary B Site Improvements — Project No. PK 9902: This trail and bridge project connects Johnny Carino's Restaurant and Kona's Steak House, and includes the sidewalks, bridge, and area lighting. The project is complete except for some brush clean-up that the Parks Department is doing. d. Parking Improvements - Project No. PK 9903: This project is for a parking lot near the Dartmouth/Holleman intersection. A contract for the design was awarded at the last City Council meeting, and the design for the project has begun. e. Trails and Bridges — Project WP 9905: This is for trails and bridges in the portion of the project from Texas Avenue to Dartmouth. A contract for the design was awarded at the last City Council meeting, and the design for the project has begun. f. George Bush East Extension — Project No. ST 9916: The design work is pretty well complete and they are continuing land acquisition. An item will be on the next council agenda to push along the acquisition of one tract of land behind the Taco Bell. Riparian Restoration — Project No. WP0001: The silt has been smoothed out, and the grading and planting of grass has been completed. Tree planting is planned for next fall - the appropriate time to plant trees. Grass will not be planted in the designated wetland area, but there will be selective planting of wetland vegetation. It will be too wet to walk out into that area or mow it, but there will be a boardwalk built to allow pedestrian access for viewing. Steve Beachy reminded everyone that this area would have a different appearance and would not be manicured like the rest of the project. Mark stated that a levee has been cut to drain the lake around the amphitheater so that it can be cleaned out. He said that as soon as it dries out from the recent rains, they would begin pumping out the silt. The levee will then be repaired and the lake refilled in time for the Easter service. James asked about the status of the permits from the US Army Corp of Engineers (the Corp). Mark said he has verbal approval and an e-mail, but would like to get something on letterhead with a signature. He said the Corp had certain details they wanted addressed in the design phase, and the verbal approval received gives the City enough confidence to move ahead with the design contract, and will be in touch with the Corp to resolve those issues. Bob Mosley added that the contract includes permitting with both FEMA and the Corp. g. 5. Presentation, Discussion, and Possible Action on the Status of WPC Ordinance: Jane Kee stated that it had been decided that it was best to wait and see what happened with the hotel/conference center, and so the City is currently on hold with the ordinance. 6. Presentation, Discussion, and Possible Action Concerning a Design Charette for WPC: James stated that on March 30, there had been a meeting with representatives from the University who had all indicated an interest in helping with a design charette similar to the one that had been held for Northgate. Due to the timing of classes, the charette will be a two-phase process. A second semester class of graduate students will do demographic marketing studies to see what the possibilities for development are in this area. The second phase will be the classic design charette that would occur early in the fall semester depending on how schedules and resources go. It will be a very focused effort, taking place over a day or so, that will produce visuals of what could happen based on the input of everyone who has involvement or interest in the area. Kay Henryson said that in addition to the demographic portion, the first charette would involve the Landscape Architecture Department, who will be looking at options for design details within the park trail systems. The Architecture Department will be more involved in the second phase, which will help identify certain key areas such as gateways, and property availability for certain types of development. Phase two would give more of an aesthetics -based view of what could happen in the corridor. Since this is a parks -oriented project they felt it was best to start with the things that unified the district from a parks standpoint, such as landscaping. She said about 15 students would be handpicked and paired WPC Oversight Committee — April, 2000 Minutes Page 3 with landowners, city staff, local architects, and other professionals, to form teams. There may be floaters who go from team to team, who have expertise in other areas. James told everyone that they would have an opportunity to participate in the charette. Paul Clarke said he thought the design charette was an excellent idea and encouraged it to move forward. He said for the benefit of the members who weren't aware of it, there had been a lot of things done over the past twelve years, such as working with A&M classes and an architectural firm out of Houston. 3D models of the project had also been developed. Paul felt it was a positive step forward that Council had approved McClure Engineering's contract to design the entire project from Texas Avenue to Earl Rudder Freeway, and thanked staff for their help in moving that forward. Paul said he felt it was important to remember that the project was both a park and an economic development. He believes there is a chance now for some type of waterscape -type development because some of the other regions of the creek, which have not yet been addressed, have a narrow flood fringe. Tf it is to he a waterscape development, then it needs to go in that direction. He said he would like to see the committee give McClure Engineering the direction and parameters now, to model the other reaches of the creek so that private development could be near the creek. He explained that if the flood fringe is too wide and the creek sides are laid too far back, it puts economic development too far away to be enjoyed as any type of waterscape development. He said he needed to know what direction the project is headed. James said the project is intended to be a partnership between the City and developers to create something special and unique. There are specifics to the plan and if some of those specifics are contrary to what the Corp of Engineers will let the City do, then they need to be reconciled. However, since the project is constrained by the permitting from the Corp and they have certain ideas of what they want, it may be a tough act to balance. Steve said the primary concern here has always been the drainage situation, and if that is not addressed, nothing else will work. He said he didn't believe McClure Engineering had ever been told that the project would not interact with commercial development. James said that perhaps Mike McClure could be at the next meeting to help address some of these issues. He added that if there has been some type of misunderstanding and McClure has a different perspective, then that needs to be visited. Kay asked if it was known yet what the Corp would require on the lower channel. Bob Mosley said based on discussions and the approval of the conceptual plan, it would be laid-back channel slopes with natural turf for erosion protection and a minimum of hard surfaces, versus a hard structure surface with vertical walls. He said it wouldn't be a riverwalk with vertical rock walls and businesses located over that. Paul said he believes that this is going in a different direction than what the vision of the project has been in people's minds. Steve said the conceptual master plan for the upper portion of the project, which had been developed by McClure and approved by the committee, clearly shows the banks laid back and selective trees planted in those sections where they will have to realign the creek. Kay said one of the biggest advantages of the charette would be to look at this section, however, there are parameters that have been imposed. Sharon stated that her concerns Tied with the development project on Texas Avenue, which had been taken out of the WPC Zoning Ordinance. She said she doesn't know if there's anything that can be done, but when you're developing something, if everything isn't considered, it's not going to be what anyone's vision is, and it won't match. Dennis said that unfortunately the constraints of the project are such that the strong visual impact will not be on Texas Avenue, but will be at the bridge and at the bypass. James asked if it would be productive to have a pre-charette workshop to discuss visions and constraints. Kay said to make the charette really useful, the more information the students have from the different segments involved the better. She said anything that's under discussion that impacts the design, needs to be made known to them. Judith Warren asked if staff could put together a framework of the given parameters from the Corp, as well as what has already been designed, that could be tested against the committee. Steve said that could easily be done. Mark stated that a lot of the requirements haven't changed since the original master plan, and it would be very easy to put together WPC Oversight Committee — April, 2000 Minutes Page 4 a list of parameters that have been set by the Corp. The modeling that Paul referred to, the latest floodplain revision, the drainage policy, and the design guidelines which indicate how developments should interact with floodplain areas, could all be included as well. Kay stated that the committee could look at what's left over and prioritize those things for the charette people. Dennis asked if it would be possible to not lay all the slopes back, and have buildings in harmony with the creek. Mark said if a commercial development could extend out over, and interact with, the natural features of the creek without affecting the natural drainage, then the concept was within the realm of possibility. There are some technical limitations, but nothing in the guidelines that state it couldn't be done. Paul said he's done projects with FEMA and the Corp, and knows how difficult it is, but he believes that the project could be modeled to do that. James stated that process could be addressed in the pre-charette workshop. Dennis suggested that Mark Smith voice these concerns to McClure Engineering and the Corp. Mark said he would talk to McClure Engineering to explain the desired outcomes and make sure they are aware that the City doesn't want to preclude the possibility of that type of interaction with the creek in the design. George Dresser asked how the project timelines mesh with the charette schedule and McClure's timeline. Mark said the design timeframe was probably longer than the timeframe for the charette. James said he wanted to make sure that there was as much dialogue and openness as possible, and would like to explore the possibility of having a representative from the Corp come down and get involved. George said private sector people should come to the pre-charette workshop, to get specifics from them on the types of questions they need answers to, what their particular desires are regarding how close they want to get to the creek, and what the trade-offs would be. James said a time for the pre-charette workshop would be decided on before the first charette, and that workshop items for discussion should be forwarded to Steve or Pam Springfield. 7. Presentation, Discussion, and Possible Action Concerning the WPC Public Information Process: James said that this item stemmed from the fact that a lot of people don't understand that there is something going on at Wolf Pen, and that there is a plan. He said Kelly Cole is getting the word out. Kelly stated that the public information campaign to date really hadn't been that aggressive due to waiting on the Corp of Engineers and the hotel/conference center. There had been a few events planned that did not take place because the hotel/conference center fell through, however, there were a lot of good projects coming up — the George Bush extension and the design charette. She said she felt it was important to get the information out, not just to the property owners, but to all the citizens. She said information had been sent to The Eagle regarding the clean-up being done near the amphitheater and also about Tributary B. She said she'd like ideas from the committee about what they would like to see. James said the City definitely wants to make sure that information gets out to the citizens. 8. Presentation, Discussion, and Possible Action Concerning Future Meeting Dates and Agenda Items: James said the next meeting would be held May 1, 2000, and everyone should have received a copy of the meeting schedule. He told the members to let him know if there were conflicts with any of the meeting dates over the summer. He said the pre-charette workshop might be done in place of one of the regular meetings or one evening, but a time could be worked out at the next meeting. James introduced Glenn Brown, the new Assistant City Manager, to everyone present. Some items for next agenda: a. Discussion, consideration and possible action concerning the pre-charette workshop N what it might contain, what will be discussed, limitations b. Discuss timeline and schedule of design work being done by McClure Engineering. 9. Adjourn: The meeting adjourned at 1:19 p.m. WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING DATES Please make a note of the following dates that the Wolf Pen Creek Oversight Committee has been scheduled to meet for the next six months, and mark your calendars. Thank you! Monday, April 3, 2000 Monday, May 1, 2000 Monday, June 5, 2000 Monday, July 10, 2000 — moved to second week in July to avoid Fourth of July holiday Monday, August 7, 2000 Monday, September 11, 2000 - moved to second week in September to avoid Labor Day holiday COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Name: Request Submitted on (date): ruLkkQcQ, (3foo I will not be in attendance at the meeting of 40s for the reason(s) specified: Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you! Committee Chair's Initials o:projects/wpc/o vers ightcommittee/members/absenteeform.doc WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, MAY 1, 2000 12:00 NOON - 1:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda Call to Order 1. Approval of Minutes from April 3, 2000 Meeting 2. Approval of Member Requests for Absences 3. Presentation, Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: a. WPC Tributary B Site Improvements - Project No. PK 9902 b. Parking Improvements - Project No. WP-9903 c. Trails and Bridges - Project No. WP-9905 d. George Bush East Extension - Project No. ST 9916 e. Channel Improvements - Project No. SD-9901 f. Riparian Restoration — Project No. WP0001 g. Hotel/Conference Center - Project No. GG 9701 4. Presentation, Discussion, and Possible Action Concerning Financial Report 5. Presentation, Discussion, and Possible Action Concerning Proposed Design Charette and WPC Committee Workshop 6. Presentation, Discussion, and Consideration of Future Meeting Dates and Agenda Items 7. Adjourn The budding is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, MAY 1, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Members Present: James Massey, Dennis Maloney - City Council; Kay Henryson, Design Review Board; Sharon Colson, Marsha Sanford, Alternate - WPC TIF; George Dresser, Alternate - Parks & Recreation Board; Judith Warren, Alternate - Planning & Zoning; Wayne Rife - Planning & Zoning. Members Absent: Sarah Birkhold - Parks & Recreation Board; Phillip Kelby, Alternate - Design Review Board Staff Present: Steve Beachy, Eric Ploeger, David Wood - Parks & Recreation; Glenn Brown, City Manager's Office; Frank Simoneaux, Mark Smith, Bob Mosley - Public Works; Kelly Cole - Public Relations; Kim Foutz - Economic Development; Jim Callaway, Jane Kee - Development Services; Charles Cryan - Fiscal Services; Pamela Springfield, Committee Secretary Visitors: Charles Ellison, Attorney at Law Regular Meeting Call To Order: James Massey called the meeting to order with a quorum present, at 12:15 p.m. 1. Approval of Minutes: Sharon Colson made a motion to approve the minutes from the April 3, 2000 meeting, and Judith Warren seconded. Hearing no objections, the vote passed unanimously. 2. Approval of Member Requests for Absences: James said that Philip Kelby had submitted a form and would not be present, however there was representation from the Design Review Board. He said Sarah Birkhold was not present but the Parks & Recreation Board was represented as well. 3. Presentation, Discussion, and Possible Action Concerning Current Wolf Pen Creek Development Projects: James stated that there may be some changes on the current project, but there would be months when no major progress would be made. a. WPC Tributary B Site Improvements - Project No. PK 9902: Steve Beachy stated that this project was complete in terms of construction, with the lights, bridge, and walkways installed. Site -work, such as mowing and trimming, will be done to make the overall appearance more park- like. It was asked if the bridge would remain as -is or if it would be painted. Steve stated that the bridge finish was the same as the amphitheater bridge finish which is a core -tin, oxidizing finish that you do not paint. He said that same finish has been used on other bridges in the park system and has held up very well. Steve said this area would be added to the maintenance contract that the City has for Wolf Pen Creek when it is renegotiated later this year. James stated that agenda items 3b through 3e were part of the design effort that McClure Engineering was working on for channel improvements, placement of the trails and bridges, the impact of the extension of George Bush East, and parking for the area from Texas Avenue to Earl Rudder Freeway. He said he was not sure of the target date for completion. b. Parking Improvements - Project No. PK 9903: c. Trails and Bridges - Project WP 9905: d. George Bush East Extension - Project No. ST 9916: e. Channel Improvements, Texas Avenue to Tributary B: WPC Oversight Committee ti May, 2000 Minutes Page 2 Mark Smith said he had nothing to add to those items, but there would be more to report as progress continued. f. Riparian Restoration — Project No. WP0001: Mark said the work the City crews did — smoothing out the silt and planting grass — was complete. Tree planting would be done in the fall. The lake around the amphitheater had been cleaned out, refilled, and was doing well. He said a hard clay bottom was found when they cleaned it out. Having the hard bottom allowed equipment in without a problem to clean out the lake, even when there was water still standing. The day bottom will make the lake more manageable. Steve added that the lake configuration now works well in terms of drainage, and benefits the amphitheater. The water from recent rains flowed through the area without a problem, never getting higher than the dance floor. George Dresser asked about the schedule for the George Bush East extension and how it meshed with the schedule for the retail work that's under construction. Mark stated that the City would need to know how the development would affect the drainage situation. The construction plans for the bridge are pending. Floodplain studies will have to be done to reflect the fill that the developer is putting in. Those studies will have to go through various approval processes to give the City a base line to base the bridge studies on. If the bridge studies were to be based on the current conditions, it would not necessarily show what the impact of the retail development would be. George asked if the retaining wall that would run parallel to the road would be built before the road. Mark said yes. Dennis asked if it would be possible to influence the type of material that would be used. Jane Kee stated that the developer was amenable to using materials that were similar to what is being used in the corridor. She said she'd check on that for the next meeting. Kay Henryson stated that some things had come up in Design Review Board (DRB) regarding the trail system and where it will actually lie. She stated that the location of trails/sidewalks affects what DRB tells developers as far as where they will connect into the trail system. She wanted to know if that information could be gotten from McClure Engineering earlier than the rest of the design. Steve said there is a conceptual plan, but until the channel is designed, there is no way of knowing where the trails will actually be. Mark added that the creek channel would also affect where the trails will go. He stated that accurate topographic survey information would be needed so that the location of the trails would not create erosion problems. He explained that site -specific details would affect the design of the trails. Kay asked if it were possible to request that the design of the trails be a priority. Mark said that he could ask McClure to do that. Judy said there had been prior discussion regarding an intermediate version — something between the concrete channel and having all that area laid back - that would allow old growth to remain a little closer to the creek. Mark said the conceptual design had been approved, and as part of that conceptual approval the US Army Corp of Engineers had said there were some specifics that needed to be addressed at design time, and those were the specifics they referred to. He said part of the field survey that McClure Engineering would do, would decide which trees were worth saving. Sharon expressed concerns regarding the steep grade and water run-off from the Wolf Pen Creek Plaza development. Mark said that was being looked at, and James added that Mike McClure was very sensitive to that. Steve stated that item "f" would probably drop off the next report since it had been completed. g• Hotel/Conference Center — Project No. GG 9701: James stated that City Council had just approved the hiring of consultants, Price -Waterhouse -Coopers, to help find a viable hotel to go into the corridor. Kim Foutz said that the consultants anticipate that it may take 3-5 months to go through the entire process, which would involve a number of steps. The hospitality division of Price -Waterhouse -Coopers will: 1) Develop a marketing package that they will present to clients; WPC Oversight Committee « May, 2000 Minutes Page 3 2) They will identify no more than ten prospects to be interviewed, and evaluate those proposals; and 3) They will work with the City through the negotiation process. Kim stated that the consultants have a lot of experience in this area, and already have a number of contacts. Sharon asked that the old signs please be removed from the hotel/conference center site. Kim said there had been two requests made to the former developer to remove his sign and she would follow up on that again. Kay asked if the City owned the plans for the conference center. Kim said yes, but not for the hotel. Marsha Sanford expressed her doubts about finding a client of this magnitude and negotiating a contract in only 3-5 months. Kim stated that the consultants have already talked to their contacts and they feel that there are qualified groups with a lot of experience that would be interested. She said the City has asked the consultants to be ayyressive, but they will have to have time to work out all the financing issues. They have been asked to find prospects that have had many projects financed and who already have a relationship with a financial institution. Marsha asked if that had been the case with the first developer, and Kim said no. Charles Cryan stated that the City did not have this type of review the first time - it was done in-house. Part of the deal with Price -Waterhouse is that they will have to pre -qualify everyone beforehand. Marsha said it sounds as though the City is on the right track. Judy asked if the City's need for a hotel/conference center has changed. James stated that Council has been told that there is a need for this type of development. Sharon asked if the office building added by the first group, was still an option. Dennis said that was not known, and it would depend on what the consultants come up with. James reminded everyone that the remaining projects could proceed without knowing what would be going in at that location. He said the first priority was the drainage issue, but it also meant working with the landowners to develop those areas, including the hotel/convention center. He added that what was being done with the corridor was just as important as the hotel/conference center. Judy agreed that drainage was the first priority, but felt it was important to allow different types of development that would increase the usage of the area in multiple ways, as well as add to the value of all the property along the corridor. 4. Presentation, Discussion, and Possible Action Concerning Financial Report N Charles Cryan: Charles distributed handouts (attached) and gave an update on the finances. He said based on the development that has already occurred and what's currently taking place, the numbers are up substantially. He added that the time for the TIF is getting shorter and shorter — it goes away in 2008. Based on the projects identified currently, there are resources available to pay for the project that is now done. There is $1.6 million more than had been projected for projects at this time. He said the committee would need to decide what to spend the $1.6 million on. Charles said another decision that will need to be made within the next year is whether to continue with the policy which has been in place since the TIF formed. That policy only allows funds to be spent as they become available. The alternative would be to issue debt based on the TIF revenues and move ahead faster with some of the projects. The downside of issuing debt is that interest would have to be paid on the debt, therefore, not all of the $1.6 million would be available. Charles said that if 2.8 million was issued for the balance of the eight years, it would cost about $600,000 in interest. He told the members to keep in mind that the same amount of money could be eaten up over the next 6-7 years in increasing costs. He said city contracts are seeing a 6-7% increase annually in the construction industry, so there may actually be more funds available by issuing the debt and doing the project in the next 2 1/2 years, versus stretching it out over the next eight years. He said when the debt is issued it's at a fixed rate. The longer the term, the higher the interest rate. He added that a decision did not need to be made right away because the City was not ready to issue the debt at this time since the projects weren't ready. WPC Oversight Committee ti May, 2000 Minutes Page 4 He told the members that just prior to bidding the work out, the decision will have to be made as to whether the project would be broken down into separate projects or done as one project. He said there will be mobilization costs and if you can do one project, versus five or six, you will save money. He said there were a lot of ways to save money by doing the project sooner. Charles explained that the money shown in the right hand column was money that would either be in the bank or spent at the end of fiscal year (September) 2001. He said that amount was based on what has been built already. The amounts in the first column were the expenses to come between now and December 2008. James asked how much money the TIF had at present. Charles said at the end of last fiscal year there was $800,00 that was not committed. Mark stated that the estimates given came from engineering and were the best estimates to -date. He said those numbers could change, as could the amount of money estimated for the construction of the trails. He said this only includes the trails to Dartmouth, since they did not want to budget for anything until they could tell Council the money would be there. Wayne asked how much more money would be needed to take the trails from Dartmouth to the bypass. Bob Mosley said $700,000 — $800,000. Steve said it was reasonable to expect that there would be enough money to complete the trails to the bypass. Charles said the City has taken a conservative approach to the TIF. The dollars are coming in now to expand what was originally discussed. The channel improvements to the bypass are already included the $3.1 million. He said that as the area is developed, money would be added to the TIF. However, if someone came in today with a plat, it would be two years before you would see revenue at all. He said he would like the members to consider the fact that the quicker the trails go in, the faster development might occur. Wayne asked what other funds might be available. James stated that department funds had been used to do some of the work. Steve said there were trails grants, however, they were limited to $100,000 per year, maximum. There were also Texas Parks & Wildlife matching grants, but you had to garner points. He said at present Parks was applying for one of those grants for Lick Creek Park. Wayne felt it would be better to do the project sooner adding that the longer it gets put off, the more strain it will put on the developers. Steve added that another option would be Drainage Utility District funds. He said that fund expires in 2002, but if Council renewed that option, money would be freed up to do other things. He added that that's where the money to do the upper channel improvements is coming from. James stated that before any decisions could be made, the members would have to know what the design would look like and the specifics of the project. At that point the projects could be prioritized. He agreed that if the trails were done, it would help. He said it needs to be determined how much the individual elements of the project will cost and then compare it to whatever money is available. Marsha asked when the members could expect to get the design information. Bob stated that McClure Engineering had 33 weeks to complete the design. Steve said the idea was that most of the design process would be done in calendar year 2000, with construction on most of the projects done in 2001. He said that could vary according to issues that need to be resolved. 5. Presentation, Discussion, and Possible Action Concerning a Design Charette for WPC: He reminded everyone that there would be 2 charettes - one in the later part of the summer and one shortly after the start of the fall semester. A workshop would be held to gather ideas for the charette. He asked that everyone forward ideas for the pre-charette workshop to either himself or Pam, so those ideas could be incorporated into the workshop. Steve said he had talked to Scott Shafer with the Department of Recreation, Park & Tourism Sciences, who expressed interest in having a group participate with the landscape and architecture students. Steve said Mr. Schafer knows Tom Woodfin and has a senior level course. Steve felt that Mr. Shafer would have good ideas regarding trails and the recreational aspect of the park. Steve said Mark and the consultants should be able to provide the parameters necessary for the workshop. WPC Oversight Committee — May, 2000 Minutes Page 5 Wayne stated that some of the committee members would be rotating off the committees that they were on in June. Dennis said the appointments would be made to the committees the second week of May. George suggested trying to get the members to participate in the workshop even though their terms might be expiring. James said that was a good idea. It was decided that Pam would get with everyone for available times the first two weeks in June, for about four hours. 6. Presentation, Discussion, and Possible Action Concerning Future Meeting Dates and Agenda Items: James reminded everyone that the dates for the next meetings were scheduled for June 5th, July 10th, August 7th, and September 11th 7. Adjourn: The meeting adjourned at 1:25 p.m. Wolf Pen Creek Zone Improvements Resource and Project Estimates (Dollars x 1000) Total Currently Estimate Available/Obligated Funding WPC TIF $ 4,794 $ 1,107 Drainage 1,300 1,300 Parks Dedication 120 120 CO's 836 836 Bonds 92 92 $ 7,142 $ 3,455 Projects Drainage Improvements Design 301 ' 301 Construction 3,100 2 Trails Design 83 3 83 Construction 1,000 4 Geo. Bush East Ext 836 836 Parking lot Design 10 5 10 Construction 60 6 Traffic Signal 92 ' 92 Other Expense 49 49 $ 5,531 $ 1,371 Unobligated $ 1,611 ' Contract approved by council 2 Design underway and bidding early to mid '01 3 Contract approved by council 4 Design underway for portion between Texas Ave. and Dartmouth, and bidding early to mid '01 5 Design underway 6 Bidding later in '00 Installed COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Name: ()\k-d Request Submitted on (date): 11 I will not be in attendance at the meeting of for the reason(s) specified: btu - Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you/ Committee Chair's Initials o: projects/wpc/oversightcommittee/members/absenteeform.doc bteve beacny - t•wa: VVNL tire -Workshop Meeting Page 1 From: Pam Springfield To: James Massey; Massey, James; Steve Beachy Date: 5/26/00 10:15AM Subject: Fwd: WPC Pre -Workshop Meeting The following people rsvp'd to me that they would be attending today's 2:00 pre -workshop meeting at the City hall training room: James Massey Steve Beachy Bob Mosley Kent Laza Mike McClure Jim Callaway Jane Kee Kay Henryson Workshop Discussion Ideas for the WPC Design Charette 1. Architectural style 2. Outside composition 3. Lighting 4. Signage 5. Theme 6. Access — entrances from street, etc. 7. Walkways — "walkscape" 8. Trails/greenways 9. Public parking 10. How this relates to existing structures, etc. 11. Make sure existing restaurants are included in the charette 12. Gazebos 13. Interpretive displays 14. Benches, tables, trash receptacles, etc. lAtt. u> 1)(V,- WaShAV Uxi \413LV ‘---11-UtC11 OV i'k.1 AL Lt) Steve Beachy - RE: Charette Page 1 From: Tom Brymer To: Massey, James L Date: 5/26/00 4:38PM Subject: RE: Charette James, 1 probably should remember how much it took for the Ngate charette, but I don't. Does Kay have an estimate? I seem to remember $1,500.00, but that may be an old number and again, I may not remember correctly. Even if it's as high as $5,000, we should be able to handle it. Have a good weekend. »> "Massey, James L" <james-massey@tamu.edu> 05/26/00 04:31 PM »> Kay, It has been my understanding that the City was to look into underwriting the Charrette. By copy of this e-mail I'll ask Tom Brymer or Glenn Brown to confirm this. I don't think we'll need to talk with Julius. If we need an Architecture/TAMU contact I believe we should start with Ward Wells. As more is known, I'll pass it on. Thanks, jlm James Massey City Council, Place 1 College Station, Texas Original Message From: KayAIA cnr aol.com jmailto:KayAlA(a�aol.comj Sent: Friday, May 26, 2000 4:15 PM To: jmassey@ci.college-station.tx.us Subject: Charette Just talked with Elton about the Northgate charette and he says that Julius will be in Italy all summer and fall - do we have another contact at TAMU from the Architecture dept?- did the funding for this charette get worked out before he left? I will see Joe Hutchinson tonight at 5:30- he leaves for the program in Italy tomorrow morning - so if there is any message we need to get to Julius, please call me asap - 693-8283 or 696-8137... Thanks - Kay CC: Glenn Brown; Steve Beachy Pam Springfield - WPC Ovesight Graphic From: "James Massey" <jmassey@ci.college-station.tx.us> To: "Steve Beachy" <Sbeachy@ci.college-station.tx.us> Date: 5/29/00 7:25AM Subject: WPC Ovesight Graphic Steve, Attached is the WPC Oversight Workshop graphic that we put together at our meeting on Friday. I'm including it in a graphical format that hopefully will make it easier to clip into your graphics software. Let me know if there are problems getting this and if I'll need to find another way to get it to you. The other file is a *.PDF file containing the graphic and some notes that Kay Henryson has compiled relative to the workshop and the charette. Look at the items therein and see if there are problems collecting the information she lists for the charette. We may want to include these documents in the committee's packet on Friday. Let me know if you have trouble getting this file .... Thanks, jlm James Massey College Station City Council Place 1 jmassey@ci.college-station.tx.us CC: "James Massey (FCOR)" <james-massey@tamu.edu> WoL.F 11-44 Ceeel‹, Cog:2E4T ReCrutAT0e( o- 1 i�eN Goo*. irt_043 Iwl Mk12 YY AN -, uVKtr r %t/ «'i • - 6-• 4 M T `w, II'1 v 4 Vice dol : (Svi,W 21 /eoo) o69+l(_---..NT ' • .loua+t c1/2 ute1r / K -r-. � Uf.Y'Zr ) 64-itc6 i2E=Tt (aaroOk-e--- 2pvD � utP�TcfL'( ke'VLTVoJ O ,w/u-rf town -lee A 17f2.xc:fr rt MATERIALS TO BE MADE AVAILABLE TO STUDENTS Original Master Plan and amendments Wolf Pen Creek Ordinances Topography maps of area from Texas to E-Bypass current aerial? current flood plain map Photographs of existing buildings and streetscape Restaurants Sears building old Wolfe Nursery amphitheater Tributary B/bridge Car wash/Car Doc Student housing Fire Station View from Colgate to town View along wooded area of Holleman Site plans of existing development showing parking, sidewalks, access to park/paths, structures could use landscape plans from P & Z Current trail/creek plan from McClure Engineering Boards prepared by Bob Ruth? paths, bridge, etc. Current bike path plan through to ,campus Plans/elevations of proposed buildings, landscape plans Sheraton Conference Center including drawing of retaining wall at rear George Bush Bridge Development west of George Bush East including retaining wall Marketing studies Current Promotional material paths Need both Need west WOLF PEN CREEK DESIGN CHARETTE PLANNING ITEMS Impact of projects built since the Master Plan i.e. student housing units on land use market for additional development Performing Arts Center possible addition to corridor Public transportation Design bus stops out of traffic lanes tour bus/conference center campus bus/student residents public transit/park use and employees Streets George Bush East connection to Texas Avenue Parking Public for park use Requirements for future construction/conference ctr vs. public transit/pedestrian Parking garage vs. larger footprint lots Pedestrian Traffic Bike sides of creek in of Geo BUsh East? vs. continue on Geo Bush with bike path to campus Crosswalks Mall parking areas across to park Conference Center across Holleman Across highway 30 from student housing to restaurants Festival site parking booths electrical? all locations? to Texas Charette Page 2 LANDSCAPE ITEMS Lighting Continuity of street lights, i.e. color Park/path lighting Security lighting Security telephone Wetlands information kiosk separate out to first year design studio? Path widths and materials, separation of pedestrian and bike traffic, offsets for seating areas Importance and protection of existing major trees New plantings Sculpture Garden Water features Walls and fences i.e. behind Conference Center new Charette Page 3 ARCHITECTURAL ITEMS Images of building types which would enhance corridor Creek orientation Park orientation Service entry options Parking options Massing of structure Pedestrian orientation Impact of building height on pedestrian scale views of park, city New city construction Performing Arts Center/Arts Council Dressing Rooms and additional facilities for amphitheater Differing images of Wolf Pen Creek Corridor from Hwy 30 from Holleman Resident/vs Restaurant/vs retail/vs public Gateways Hwy 30/ Dartmouth Hwy 30/ George Bush East E Bypass frontage/ Holleman Southwest Parkway/ Dartmouth Texas Avenue/ Holleman Focal Points Signage Corridor Banners Park orientation/ i.e. directions to... MARKETING Public relations/information Prospectus to prospective developers/owners Update and verify, allowing for development constructed since origimal Master Plan/ current city growth SCENARIOS Student biking to class taking bus to class using park/sport facilities security at night Hotel guest walking to restaurants driving to restaurants/shopping taking tour bus to.... going to meeting at convent -.ion center going to meeting on campus Convention sponsor unloading displays/products proximity to needed services i.e. copying, photography, video Video conferencing capabilities Mother bringing child to park to bike/skate to play .... park equipment? Amphitheater patron in good weather in bad weather night vs/ day parking PerfoLming Arts patron Office worker exercising at lunch/ walking, etc. eating .lunch view from office during day security at night Restrictions to the Design Charette for Wolf Pen Creek The following items fall under regulatory control of the U.S. Army Corps of Engineers and are not subject to change. 1. Impoundment of water along the stream is not allowed except for small pools that form as a result of natural flow. 2. The size, shape and alignment of the main channel are fixed. 3. The vegetative cover along the main channel will be removed during construction and replaced with similar plant materials to recreate a natural, aquatic environment around the stream. 4. Hard surfaces such as concrete sidewalks, cart paths, etc. in the immediate vicinity of the stream are not allowed. Other restrictions: 1. The boundary of the channelization work is limited to the floodway line plus 20 ft. on each side. Improvements outside this zone must be limited to property owned by the city or where permission can be obtained to use the site. 2. No structures are allowed within the main channel that could restrict stormwater flow. 3. Flood elevations along the channel must not be raised more than one foot as a result of fill material being placed in the fringe area. r LLEGE STATIai:HN P. O. Box 9960 • 1101 Texas Avenue - College Station, TX '77842 Tel: 409 764 3500 FAXED MEMORANDUM TO: Wolf Pen Creek Oversight Committee Members: Sarah Birkhold Y 60x eL Wayne Rife4cycec,Q Dennis Maloney cylCotkivIcAX G Phillip Kelby pu,x& Marsha Sanford -0, (D Kay Henryson .,o xs(1) Sharon Colson ihcukA George Dresser Judith Warren im,e6r) FROM: Pamela Springfield DATE: May 30, 2000 SUBJECT: Wolf Pen Creek Pre -Design Charette Workshop sib James Massey has asked that I get this information to each of you so that you will have a chance to review it before the workshop on Friday. If you have any questions, you can contact me at 764-3773. Thank you! Home of Texas A&M University Cu R�trul.ATc'2i 1vevaMON TATIov4 ro4 Gvogy 'ems • Gv )4-r fr 11 y- et.AN d am lAt.- —v' i1,r r . *rAcr k9 -( tra1 • - - (z• KGB p lN�o. vIqe1!�A iao' _ (-.1�u 2i moo ' t o6ftGIlk -1:1�j • ,oue 4cl.. u / M�(10,y ) vto*..`( 6+-+i1/402tle° (f2tre_x,) 7,cN‘ � �! r dscl-VZ4-tom -- �M vtoM,m-r,��ivN --(FticioTY �i�TT�NC WYG oV MA4- ' C0KuMI-rr �G�a, erk,166'r : t rrriuge --Ycth. MATERIALS TO BE MADE AVAILABLE TO STUDENTS Original Master Plan and amendments Wolf Pen Creek Ordinances Topography maps of area from Texas to E-Bypass current aerial? current flood plain map Photographs of existing buildings and streetscape Restaurants Sears building old Wolfe Nursery amphitheater Tributary B/bridge Car wash/Car Doc Student housing Fire Station View from Colgate to town View along wooded area of Holleman Site plans of existing development showing parking, sidewalks, access to park/paths, structures could use landscape plans from P & Z Current trail/creek plan from McClure Engineering Boards prepared by Bob Ruth? paths, bridge, etc. Current bike path plan through to campus Plans/elevations of proposed buildings, landscape plans Sheraton Conference Center including drawing of retaining wall at rear George Bush Bridge Development west of George Bush East including retaining wall Marketing studies Current Promotional material WOLF PEN CREEK DESIGN CHARETTE PLANNING ITEMS Impact of projects built since the Master Plan i.e. student housing units on land use market for additional development PerfoLming Arts Center possible addition to corridor Public transportation Design bus stops out of traffic lanes tour bus/conference center campus bus/student residents public transit/park use and employees Streets George Bush East connection to Texas Avenue Parking Public for park use Requirements for future construction/conference ctr vs. public transit/pedestrian Parking garage vs. larger footprint lots Pedestrian Traffic Bike paths Need both sides of creek in all locations? Need west of Geo Bush East? vs. continue on Geo Bush to Texas with bike path to campus Crosswalks Mall parking areas across to park Conference Center across Holleman Across highway 30 from student housing to restaurants Festival site parking booths electrical? r �' Charette Page 2 LANDSCAPE ITEMS Lighting Continuity of street lights, i.e. color Park/path lighting Security lighting Security telephone Wetlands information kiosk separate out to first year design studio? Path widths and materials, separation of pedestrian and bike traffic, offsets for seating areas Importance and protection of existing major trees New plantings Sculpture Garden Water features Walls and fences i.e. behind Conference Center new Charette Page 3 ARCHITECTURAL ITEMS Images of building types which would enhance corridor Creek orientation Park orientation Service entry options Parking options Massing of structure Pedestrian orientation Impact of building height on pedestrian scale views of park, city New city construction Performing Arts Center/Arts Council Dressing Rooms and additional facilities for amphitheater Differing images of Wolf Pen Creek Corridor from Hwy 30 from Holleman Resident/vs Restaurant/vs retail/vs public Gateways Hwy 30/ Dartmouth Hwy 30/ George Bush East E Bypass frontage/ Holleman Southwest Parkway/ Dartmouth Texas Avenue/ Holleman Focal Points Signage Corridor Banners Park orientation/ i.e. directions to... MARKETING Public relations/information Prospectus to prospective developers/owners Update and verify, allowing for development constructed since origimal Master Plan/ current city growth SCENARIOS Student biking to class taking bus to class using park/sport facilities security at night Hotel guest walking to restaurants driving to restaurants/shopping taking tour bus to.... going to meeting at convention center going to meeting on campus Convention sponsor unloading displays/products proximity to needed services i.e. copying, photography, video Video conferencing capabilities Mother bringing child to park to bike/skate to play park equipment? Amphitheater patron in good weather in bad weather night vs/ day parking Performing Arts patron Office worker exercising at lunch/ walking, etc. eating .lunch view from office during day security at night Restrictions to the Design Charette for Wolf Pen Creek The following items fall under regulatory control of the U.S. Army Corps of Engineers and are not subject to change. 1. Impoundment of water along the stream is not allowed except for small pools that form as a result of natural flow. 2. The size, shape and alignment of the main channel are fixed. 3. The vegetative cover along the main channel will be removed during construction and replaced with similar plant materials to recreate a natural, aquatic environment around the stream. 4. Hard surfaces such as concrete sidewalks, cart paths, etc. in the immediate vicinity of the stream are not allowed. Other restrictions: 1. The boundary of the channelization work is limited to the floodway line plus 20 ft. on each side. Improvements outside this zone must be limited to property owned by the city or where permission can be obtained to use the site. 2. No structures are allowed within the main channel that could restrict stormwater flow. 3. Flood elevations along the channel must not be raised more than one foot as a result of fill material being placed in the fringe area. Pam Springfield - RE: WPC Oversight Committee Page 1 From: "Massey, James L" lames-massey@tamu.edu> To: 'Steve Beachy' <Sbeachy@ci.college-station.tx.us> Date: 5/29/00 12:48PM Subject: RE: WPC Oversight Committee Steve, Given the closeness to the workshop and unless you have something that we won't cover during the workshop, let's cancel both the next Agenda Meeting and the next Regular Meeting. If that is the case, would Pam please send that message out tomorrow to the Committee I'd appreciated it. Also, could she FAX copies of the printouts from the ACROBAT file that 1 sent you to the Committee members so that they can review them before Friday. L.et me know if there are problems printing the contents of the file and we can make arrangements to get a hard copies to her. Thanks, jlm James Massey City Council, Place 1 College Station, Texas Original Message From: Steve Beachy [mailto:Sbeachy@ci.college-station.tx.us] Sent: Monday, May 29, 2000 11:38 AM To: James Massey Subject: WPC Oversight Committee Do you still want to meet for a regular over sight committee meeting on Monday, June 5th? We are scheduled to meet tomorrow at 1 pm for the agenda. Let me know if you still want meet. Thanks! Workshop Attendance Agenda, Workshop Format, Etc... E mails, Correspondence v —c- c__ t_ / 4 e t tihtore-p- 1J A/114c- 11.4C-)6L-re A e )1/' 4!, C(471Aqi- ) ...„ Su! / / etej0 /e/CdublZe_ 4 C f\; c s c_S C C I/171 C_ 0 6 /.„.co..i2•(\i/"(,_s 110 89-0Auj c") •F.-CC ( "S. J.)/) \t, CCU, 5 `-) etArvin, 177€4,-/ci4c 5/44, 4c. 44/Alekirpl ,c7.02 DRT) ANA/vt}b-or- K Of? /1 A 12;4, - 414/ ,1,6 (4, f it'd) c ( '1)6, / c ( ‘. • e Wolf Pen Creek Oversight Committee Pre-Charette Workshop Participants Will Agenda/lnfo, Name Attend Sent James Massey Dennis Maloney George Dresser Sharon Colson Kay Henryson Phillip Kelby Wayne Rife Sarah Birkhold Judy Warren Marsha Sanford Steve Beachy Ric Ploeger Pete Vanecek David Wood ✓ ' ✓. No No No N✓ 6 ✓ d 5tto v 53 ceA'arA_ + cyoCltitci Mark Smith too No Bob Mosley u,� h ✓ Frank Simoneaux ct5 ✓ Jim Callaway itte ✓ Charles Cryan VO ✓ Jane Kee Kim Foutz Glenn Brown Kelley Cole lh Paul Clarke Chuck Ellison Tom Woodfin Scott Shafer 745-3g31 Mike McClure of) ✓ to6?-') a WAL, Kent Laza 'Ax))' WOLF PEN CREEK OVERSIGHT COMMITTEE James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: lames-massev@tamu.edu (W) jmassey@ci.college-station.tx.us Sarah Birkhold (Parks & Recreation Board) 1811 Laura Lane College Station, TX 77845 (H) 696-2532 (W) 845-4318 (F) 845-1921 e-mail: sbirkhol@poultry.tamu.edu Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Wayne Rife (Planning & Zoning Chair) 9255 Brookwater Circle College Station, TX 77845 (H) 764-8382 (W) 694-7000 (F) 694-8000 e-mail: wwag@tca.net Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) Council office 6377 e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board N Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 777-2556 (F) 690-3189 e-mail: marshas@tca.net 0: \parks\projects\wpc\oversite\members\addresses.doc\5/30/00 STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.tx.us Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeger@ci.college-station.tx.us Mark Smith, Director of Public Works 764-3692 (F)/64-3489 e-mail: msmith@ci.college-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoseley@ci.college-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea(c�ci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.tx.us Kelley Cole, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman@ci.college-station.tx.us Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryanPci.college-station.tx.us Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcallaway@ci.college-station.tx.us Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz@ci.collecie-station.tx.us Glenn Brown, Assistant City Manager 764-3510 (F) 3481 e-mail: gbrown@ci.college-station.tx.us 0: \ parks \ projects \wpc\oversite\members\addresses.doc\5/30/00 WOLF PEN CREEK OVERSIGHT COMMITTEE PRE-CHARETTE WORKSHOP MEETING FRIDAY, JUNE 2, 2000 8:00 A.M. — 12:00 NOON COLLEGE STATION CONFERENCE CENTER 1300 GEORGE BUSH DRIVE Agenda CaII to Order 1. Discussion and Possible Action Concerning a Design Charette for Wolf Pen Creek 2. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE PRE -DESIGN CHARETTE WORKSHOP NOON, DUNE 2, 2000 COLLEGE STATION CONFERENCE CENTER 1300 GEORGE BUSH DRIVE James Massey, Dennis Maloney — City Council; Kay Henryson, Phillip Kelby, Alternate — Design Review Board; Sharon Colson, WPC TIF; George Dresser, Alternate — Parks & Recreation Board. Marsha Sanford, Alternate — WPC TIF; Sarah Birkhold — Parks & Recreation Board; Wayne Rife, Judith Warren, Alternate --- Planning & Zoning Steve Beachy, Eric Ploeger, David Wood Parks & Recreation; Glenn Brown, City Manager's Office; Frank Simoneaux, Bob Mosley - Public Works; Kelly Cole - Public Relations; Charles Wood - Economic Development; Jim Callaway, Jane Kee — Development Services; Pamela Springfield, Committee Secretary Tom Woodfin, TAMU Department of Landscape Architecture & Urban Planning; Mike McClure, Kent Laza, Bob Ruth, Landscape Architect — McClure Engineering; Paul Clarke, Jim Dunlap — Clarke & Wyndham, Inc.; Scott Shafer, TAMU/Greenways Council; Elton Abbott, Mike Record — The Arkitex Studio, Inc.; Chara Ragland, Bill Trainor — Design Review Board; Brian Weihausen — Kay Henryson, AIA; Lynn Mcllhaney, Mayor; Anne Hazen, Winnie Garner — City Council Pre -Design Charette Workshop Call To Order: James Massey called the meeting to order with a quorum of the Wolf Pen Creek Oversight Committee (WPC) present, at 8:16 a.m. James thanked everyone for being there. He said it was important that everyone understood where the project was currently, and where it was going (see graphic at front of the attached handout) James stated that the committee's charge was to oversee the implementation of the WPC Master Plan and keep it on track. He stated that the US Army Corps of Engineers (the Corps) had become a very important part of the project, providing a regulatory dimension to the project. The restrictions would be discussed. James said that at this workshop stage, the goal was to come up with ideas beyond the regulatory limits of what the project could be. He explained that along with those limits, Tom Woodfin of TAMU Department of Landscape Architecture & Urban Planning, would have his class do market studies over the summer to establish who the potential users/customers of the corridor will be. Also, Scott Shafer with the Department of Recreation, Park, and Tourism Sciences will be providing demographic data and accessibility studies that had previously been done. All the information combined, will help to define what could be done from Texas Avenue to the Earl Rudder Freeway. The design charette would then be held in October. Kay Henryson stated that she had two goals in mind for the charette (page 2 - 4 of the handout): • Get all the different groups together so that all the information meshes. Divide all participants into four or more different groups, which would target the major areas of the whole corridor. • After the charette is over, have something visual that could be used for marketing purposes Kay said it was important that the goals of the charette be defined for everyone who would be participating in it. An overview of the City's status with the Corps was given by Kent Laza and Bob Ruth of McClure Engineering. Throughout the process questions and concerns were raised and addressed. Tom Woodfin also addressed the group. A summary of the workshop discussion follows: WPC Oversight Committee - June, 2000 Pre-Charette Workshop Page 2 Conceptual Plan: The conceptual plan, which had been approved by the WPC and submitted to the Corps, was the result of months of negotiating - coming up with ideas that the Corps would accept which could be developed around. It wasn't the first plan submitted. If the conceptual plan changes at this point, McClure Engineering would have to start over. Aquatic Environment: The Corps wants to recreate an aquatic environment along the channel: • They want to put back as much natural vegetation as possible. • They want the stream to flow by itself, creating pools, with natural meanders and a mud bottom — no channel linings or concrete. • They want to allow sediment to pass through — no sediment traps. Sediment is good for the aquatic environment downstream. US Army Corps of Engineers Design Restrictions (page 6 of handout): It was known early on that the Corps would be involved, when a study indicated that there were wetlands in the project (no endangered species). Also, any time fill or dirt work is done In a channel area of a project, the Corps gets involved. • The comments and feedback received from the Corps after the initial conceptual plans had been submitted, were used to develop the first four design restrictions. • Clarification was requested on restriction #4 regarding the meaning of "in the immediate vicinity of the stream'. Kent stated that the restrictions were received by e-mail from the Corps representative, however, they weren't from taken from a book that states what can and cannot be done. The restrictions are a little gray, but this was McClure Engineering's interpretation. Other Design Restrictions (page 6 of handout): • Item #1 is a City restriction created after hydrological studies of the channel were done for the restaurant developments along Highway 30. • Items #2 and #3 are FEMA restrictions. Concerns: • Rising water from the Wolf Pen Plaza development N The developer has stated that the development was modeled so that it will not affect the floodway by more than one foot. City staff has reviewed this extensively and agrees. McClure Engineering has expressed similar concerns to the City and everything has been addressed. A new floodplain model has been submitted to FEMA. • People being drawn to water/keeping children out of the stream area for safety reasons N The normal flow is only about 3'-4' wide and 6" deep. It will not be attractive to most people. Will not really be able to keep children out. It's possible to have some overlook areas. • Concerns about what was actually being developed/trading off wetlands in one area for another '' The Corps is looking at this as a restoration project and the more closely their definition of that is followed, the easier it will be to get the permit. Every time the wetlands are moved, they have to agree to the redesign. • Developing the project in such a way that would allow development close to the water, and identifying areas where that could be done as soon as possible before the engineers get too far along '' Developing it differently would require an individual permit from the Corps and significant environmental assessments would have to be made. Because this is a flood area, the Corps advised keeping it a restoration project and not getting into individual permits. Every aspect of development has been considered - from a riverwalk-type project to nothing — and development outside and at the top of the creek was the only place the Corps was comfortable doing anything permanent. Minimal interaction with the creek, like the bridge area between Kona's and Johnny Carino's, will be a much easier scenario to achieve for this site than getting people down low to walk along the edges of the water. This is true for two reasons. There won't be much water to see normally; when it floods, if something is built up high, it won't be washed away or dammed up with debris. • Removal of trees: Bob Ruth said he tried to save every tree by creating a pathway system through the natural creek and cutting another channel through another area, but the Corps wouldn't agree to WPC Oversight Committee - June, 2000 Pre-Charette Workshop Page 3 it. The Corps will allow trees to be protected via retaining walls made of timber or rock as long as they are kept isolated and are not uniform throughout the project. Wetland Areas: • The entire project itself is not a wetland. The wetlands are along the channel where water is running, and there are pockets of wetlands in surrounding areas. There is no map showing the wetland areas. • It is possible to trade a wetland in one area off for a wetland to be created in another area. This was addressed when the Corps representative was here, and they know that almost all of the wetlands in this project will be destroyed and will have to be recreated somewhere else within the project. McClure Engineering does not feel that it is necessary to establish the percentage and location of wetlands currently there. • Sidewalks or development close to the stream, would not be compatible with the aquatic environment the Corps wants recreated. Boulders, rocks, and natural objects, which would create the little pockets and allow the plant life that's needed to support the wetland environment, would be compatible. • A highly manicured park setting will not achieve the goal that the Corps is after. They want something that's more or less left alone. There may be room for compromise — areas with wetlands and cattails, etc. - but also areas that can be mowed. • There will be one permit given for the entire project from Texas Avenue to Earl Rudder Freeway. It may not be possible to do the project all at once, but the permit will be in place. • The Corps understands that the City intends this to be an asset (retail opportunities and park settings) as well as a drainage project. What needs to be done: Mike McClure stated that the wetlands are so dense, it is hard to know what's there. Need to: • Go to the site with field crews and define what the limits of the floodway are plus the 20'. • Get field notes written for easements, so the City can acquire the land. That way anything within that boundary cannot be changed. • Clear out some of the underbrush so you can see what's there. • Do a tree evaluation — some specimen trees will be kept, which may require a meander added to the channel in order to save something. • Have another meeting after these things take place to discuss what could possibly be done out there. Goals & the Charette: Tom Woodfin stated that a package would be put together over the summer for the charette. It will be done in a consistent format so that everyone sees the same thing and so that each of the teams will know what the opportunities and the restrictions are. The package would be neutral as far as information content but would express the goals of the stakeholders. It would have strong graphic content and show some of the detail work that's already been done. It will be brought back toward the end of summer for review. The students will create an 11" x 17" foldout that could be mailed, describing what the event will be about. Tom said that the charette should involve all the stakeholders, including developers and the private sector and should allow the developers' interests to be expressed and committed to on everyone's part. In this way the profit potential for the development is there and what occurs on the undeveloped parcels of land fit into the whole image of what the corridor is. Everyone should be working as a team - leaving opinions at the door. Tom wanted everyone to decide on what the image of the entire district, the creek corridor, and the image along the street should be. A list of goals and a list of participants for the charette were compiled. Formatting of the charette was also discussed. (See attached "Vision for WPC Goals", "WPC Design Charette Participants", and "WPC Design Charette Format".) James reminded everyone that the regularly scheduled WPC Oversight Committee meeting was cancelled due to the workshop, but there would be other meetings before the charette took place. Further details and ideas for the charette could be worked out at future meetings. Adjourn: The workshop adjourned at 11:44 a.m. WPC Charette Strategy 4 MARKET NEEDS DRAINAGE CORPS "PARK" "FUN" SUGGESTIONS FOR THE FORMAT OF THE WPC DESIGN CHARETTE • Mail out the marketing brochure with a detachable registration form that could be mailed back, to know who/how many will be attending. • Once registered, have a packet of information with maps, restrictions, etc., that could be mailed ahead of time to bring participants up to speed • Have place on registration form for people to list their affiliation • Charette will last no more than a day or a day and a half • Hold two orientations the day before to state the charette's purpose and bring people up-to-date -- have • Brazos AIA will provide an architect for each team • Assign people to teams or appoint them randomly as they come through door? • Have everyone look at the whole project to start with, then assign different smaller portions to different teams so that all parts are covered stress the three themes — parks, arts, and commerce • Have a presentation time at the end of the charette • Conference Center, Room 127 reserved October 19-21, 2000 for the charette all day Friday, beginning at 8:00 a.m.; Saturday a portion of the day can spill into the gallery area VISION FOR WOLF PEN CREEK GOALS • Curb Appeal - can begin now • Review Existing Ordinance - for pedestrian, height, color, lights • Supply Community Parking • Concentrate on Public -Private Partnership - Opportunity for private development to surpass public development - Identify existing restraints to private development for friendlier more conducive development • Develop Focal Draws - Create broad but balanced mix of development - Smaller specialty - Arts & entertainment - Combine with mall • Node Approach (Sub -Districts within the district) - All nodes connected with a common design theme - Provide guidelines for architects and landscape architects working on specific projects for the private sector • Diversity of Attractions - Use Northgate's success as a model - During the day it's park -like; in evening, a place where people will eat and stroll - Conference Center, hotel, office building -pedestrians coming to restaurants • Community & Neighborhood Destinations - Not just an area for out-of-towners but a community & neighborhood destination • Pass -through Uses - Bike & pedestrian - Connection to other areas - east and west - Key crossings @ Texas Avenue, Earl Rudder & Harvey Road • Promote Pedestrian Use - Try to make it conducive to fitness purposes • Optimize Drainage Solutions to Incorporate Other Goals - Splash blocks, etc... - Hydrological studies will dictate design/shape of channel • Three Themes: Parks - Arts - Commerce WPC DESIGN CHARETTE PARTICIPANTS Apartment Owners Association Arts Council Banking Brazos AIA Brazos Greenways Council Chamber of Commerce Children & Senior Citizens City Staff City Boards — City Council, 4B, P&Z, Parks, DRB, TIF Board Corps of Engineers Hotel Motel Association Land Owners Media (not as participants) Metropolitan Planning Organization National Parks Service Neighborhood Group & HOA Representatives Police (to discuss security issues) Restaurant Association TAMU Tourism Board (to be appointed) TXDOT WPC Oversight Committee v l Ill/ \I_ I IL- V V V 1 \I \ V l l v l June 2, 2000 8:00-9:00 Oversight Committee 1) Define goals for a) Summer design studio b) Fall Charette 2) Verify participants for Fall Charette a) number of teams a) number of permanent team members b) "floaters" b) need laison from Oversight Committee to various participants / contact persons with telephone, e-mail 3) Define End Product a) Visual tool for marketing b) Conversation/coordination between various interested persons and organizations 4) Need oversight committee members for following: a) Establish costs/ funding b) Legal/ i.e. contract w/ TAMU, use of materials releases c) Dates and location for charette d) Materials needed for charette/i.e. computer resources, paper, etc e) Food/ drinks for participants 9:00-12:00 Provide goal information and participant list to full group Provide information on summer studio/ i.e. data they will be providing to the Fall Charette Divide into smaller groups to refine goals for fall charette Planning Building types/ varying images within WPC Transportation/ Traffic flow and public transportation Pedestrian Traffic Parking Architecture Building types Gateway image into the corridor City funded facilities Landscape/Park Trail system/ greenways Wetlands issues Protection of trees Sculpture Garden Walls, fences, etc. Lighting/security Marketing Public relations information Prospectus to future development Use of data from summer graduate class WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, JULY 10, 2000 12:00 NOON - 1:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda Call to Order 1. Approval of Minutes from May and June 2000 Meetings 2. Approval of Member Requests for Absences 3. Presentation, Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: a. WPC Tributary B Site Improvements - Project No. PK 9902 b. Parking Improvements - Project No. WP-9903 c. Trails and Bridges - Project No. WP-9905 d. George Bush East Extension - Project No. ST 9916 e. Channel Improvements - Project No. SD-9901 f. Riparian Restoration — Project No. WP0001 g. Hotel/Conference Center - Project No. GG 9701 n�0 4. Presentation, Discussion, and Possible Action Concerning the Mj Workshop and the Design Charette 5. Presentation, Discussion, and Consideration of Future Meeting Dates 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, DULY 10, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Kay Henryson, Design Review Board; Marsha Sanford, Alternate — WPC TIF Board; George Dresser, Alternate — Parks & Recreation Board; Karl Mooney — Planning & Zoning Board James Massey, Dennis Maloney — City Council; Phillip Kelby, Alternate — Design Review Board; Judith Warren, Alternate — Planning & Zoning; Sharon Colson, WPC TIF Board Steve Beachy, Pete Vanecek- Parks & Recreation; Mark Smith, Bob Mosley - Public Works; Kelly Cole - Public Relations; Jim Callaway, Sabine Kuenzel — Development Services; Charles Cryan — Fiscal Services; Pamela Springfield, Committee Secretary Mike McClure, McClure Engineering Regular Meeting Call To Order: Steve Beachy, in James Massey's absence, called the meeting to order with a quorum present at 12:17 p.m. 1. Approval of Minutes: George Dresser made a motion to approve the minutes from the May and June, 2000 meetings, and Marsha Sanford seconded. There was no discussion. The motion was voted on and passed unanimously. 2. Approval of Member Requests for Absences: Karl Mooney made a motion to accept the Member Requests for Absences of Sharon Colson, Judy Warren, Dennis Maloney, James Massey, and Phillip Kelby. Marsha seconded and hearing no discussion, the motion passed unanimously. 3. Presentation, Discussion, and Possible Action Concerning Current Wolf Pen Creek Development Projects: Steve said that Mark Smith would report on all but item "g". a. WPC Tributary B Site Improvements — Project No. PK 9902: No change in status. b. Parking Improvements - Project No. PK 9903: No change in status. c. Trails and Bridges — Project WP 9905: The channel improvements must be complete in order to define the limits of the project. Once the final plan for the channel improvements has been completed, a revised floodplain or WPC Reservation Area will be established and all the trails will have to fit within that area. The trail designs (elevation and location relative to the water) can be started after that definition has been made. The design charette process will give some direction and guidance on the amenities such as lighting, benches, signage, material consistency and so on. d. George Bush East Extension — Project No. ST 9916: The City has come to terms on the final parcel of property. The project should go out to bid within the next week or two and construction should begin shortly. Kay asked if the trees would be protected when the bridge extension was done. Mike McClure said yes, on the drawings there were various areas that the contractor had been instructed to protect. e. Channel Improvements, Texas Avenue to Tributary B: The City has asked the Consultant to move ahead with the design on that, but there is nothing to report at this time. f. Riparian Restoration — Project No. WP0001: This is the area of work around the lake that was done by City staff. Some of the landscaping has not been completed - there are trees that will be planted in the fall and early winter. Also, a contractor will be installing keystone block around WPC Oversight Committee N July, 2000 Minutes Page 2 the edge of the lake surrounding the amphitheater to give it a more finished look. In terms of functionality, the lake is in and the Corp of Engineers is satisfied with the product. g. Hotel/Conference Center — Project No. GG 9701: Steve stated that the City's consultant is in the process of identifying potential candidates for the hotel/conference center project and is scheduling interviews with City staff. Kay Henryson asked if the Pooh's Park information had been received. Mark said that it had. Bob Mosley said that the Notice to Proceed on the modeling had been given to McClure Engineering. A duplicate model has to be done first, and at present FEMA is in a 60-day review period of a corrected model that Nathan Meier sent in for the 1988 study. FEMA has to approve that model and then McClure will duplicate it, adding any revisions. Mike McClure stated that the duplicate model is what they've been given and will use to define the floodways. He said that although that model hasn't been formally approved, everyone believes it is accurate enough to move forward. Bob said informally he'd been told that there were a couple of people who had filed oppositions to some of the details with that plan, so it will probably take the full 60 days before FEMA will rule on it. Steve stated that the last estimated dates of completion given to the City Council on these projects was: the channel design - completion by October, 2000; trail design - completion by April, 2001; and construction of George Bush East — completion by May, 2001. 4. Presentation, Discussion, and Possible Action Concerning the June Workshop and the Design Charette for WPC: Steve said the workshop had been a good one. He stated that Tom Woodfin was present to discuss that, along with several of his students who would be involved in the charette. Tom said it was the design studio group that he had with him, as well as a colleague, Dr. Chan -Shan Huang, who would actually be conducting the charette in October. Tom stated that the workshop had been useful because a lot of very specific guidelines had come out of it. Tom said he'd received several Auto -CAD digital files of information from David Wood with the Parks & Recreation Department. He stated that a lot of work had been done and the group was looking at all the information. They are trying to: (1) decide how to put the package together so that the information is clear and not intimidating to someone without a design background; and, (2) decide how to market the charette to pull in players that are not the most active right now. He added that since the second semester had started July 5th, he didn't have anything to present. He stated that once the engineering parameters and specifications are received, the walkways and spaces could be designed, with the design charette contributing to the character of the "soft details". He said the 100-year floodline in the WPC area may be controversial and have an impact on some of the private parcels that could be developed, however that should not affect the City's and the citizens' commitment in terms of the other dimensions of the corridor. Tom said that the project is marketing — selling it to the citizens, and that Dr. Huang had suggested that the documentation for this be a web page, which would be accessed by more people than you could afford to make booklets for. He said the project doesn't suffer from a lack of commitment from anyone involved in it, but it does suffer from a lack of understanding on the part of the people not actively involved in it. That is the market share that needs to be captured. Tom said that he appreciated the opportunity to work on this. He said a contract needed to be written. He said when service projects are done, half the money goes into a scholarship fund with TAMU Development foundation to pay for scholarships for students. He said they are over halfway to having an endowed scholarship at this point. The other funds would be used to pay for the graduate student who will help Dr. Huang make sure that the workshop runs smoothly, coordinate with City staff, and provide the final documentation — build the web page and scan in everything that is produced. Steve asked Tom to go over what would be taking place over the summer to build up to the charette on October 20-21, 2000. Tom said they will decide how to convey the information that has been generated into a packet to be used by the design charette teams. He said the information will be clear regarding which areas people will have input in, should be fairly detailed, and will be in bulleted form. WPC Oversight Committee « July, 2000 Minutes Page 3 Tom said he had a call in to Scott Shafer with the Greenways Council regarding demographics. He said one of the dimensions for attracting private investment is to know who the users are. One of the tasks for his students will be to show socio-economic data. Tom said the Greenways Council was very interested in connecting this project into the neighborhoods. He felt it was important to ground this district in an immediate neighborhood context and then to the rest of the City. Steve said once the channel is realigned it will be opened up and will be a little more typical of a park project. Tom said once it is opened up visually it will be a secure place for people to go, and safety and surveillance issues are important. Steve asked when the summer work would be completed. Tom stated that the last class day was Monday, August 7, 2000. Steve stated that the next scheduled meeting for the committee would be on that same day and asked if the class would have something to present to the committee on that day. Tom said yes, a preliminary review could be presented. Marsha made the comment that the marketing was one of the most important parts of this project and that it would be good to have a theme that would tie the City and the marketing together to get the commerce going. She said the Historic Preservation Committee had discussed trying to find an old train station. She said she could see how that theme could be tied in together with the Wolf Pen project - even if it was a contemporary station. Karl Mooney stated that Benjamin Knox had recently received approval from Planning and Zoning to recreate the College Station railroad depot on University Drive and would be moving his studio there. Marsha said a second depot, tied in at Wolf Pen Creek, would be a good thing because that was what College Station was and is. One of the students asked if there was any background information that should be included in the charette packet. Steve said there was information available and having some sort of condensed information would be a good idea. 5. Presentation, Discussion, and Possible Action Concerning Future Meeting Dates and Agenda Items: Steve stated that the next meeting date was the first Monday - August 7, 2000. He said if it was okay with Tom, his class could do a presentation at that time. He told everyone to make sure and include the design charette on October 20-21, 2000 on their calendars. Steve said that room 127 was reserved from 1:00 p.m. on the Thursday the 19th, through 2:00 p.m. on the 215t 6. Adjourn: George Dresser made a motion to adjourn the meeting. All were in favor, and the meeting adjourned at 1:00 p.m. L ,k1\t12_, e}i9ec(c/L- r-, 1. t pri6,1(12 \VN.t 1+, A • s I ' (..; r „ ttlt,fr I AIM t (r-L1 , ( COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Name: Request Submitted on (date): att I will not be in attendance at the meeting of for the reason(s) specified: \2)-ka AtAN UC w()y , NCO(; CAN - Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you! Committee Chair's Initials o:projects/wp c/ove rs ightcomm ittee/members/absenteeform.doc WOLF PEN CREEK OVERSIGHT COMMITTEE 2000-2001 James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: james-masseyOtamu.edu (W) jmassey@ci.coilege-station.tx.us Parks & Recreation Representative To be appointed Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Karl Mooney (Planning & Zoning N Chair) 722 Berry Creek College Station, TX 77845 (H) 690-4344 (W) 845-7586 (F) 862-2461 Mobile 777-0604 e-mail kmooneyCabtamu.edu Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) Council office 6377 e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board N Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 777-2556 (F) 690-3189 e-mail: marshas@tca.net O: \parks\projects\wpc\oversite\members\addresses.doc\6/23/00 STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.tx.us Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeger@ci.college-station.tx.us Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: msmith@ci.collegc-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoseley@ci.college-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea(Dci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.tx.us Kelley Cole, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman@ci.college-station.tx.us Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryan@ci.college-station.tx.us Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcallaway@ci.college-station.bcus Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz@ci.college-station.tx.us Glenn Brown, Assistant City Manager 764-3510 (F) 3481 e-mail: gbrown@ci.college-station.tx.us O:\parks\projects\wpc\oversite\members\addresses.doc\6/23/00 4 q oir ren ureeK vversi nt uommittee Meeting Page 1 �' ram � nn neio - Ke: vv _ From: <KayAIA@aol.com> To: <Pspringf@ci.college-station.tx.us> Date: 6/28/00 1:43PM Subject: Re: Wolf Pen Creek Oversight Committee Meeting I plan to be at the meeting, however we will be driving in from Iowa so there is a remote possibility that I will not be back in time. Thank you. Kay Henryson ram apnngneia - Ke vvoit ven ureeK oversight Lommittee Meeting Page 1 From: Sharon Colson <sharon@kamugate.tamu.edu> To: "Pam Springfield" <Pspringf@ci.college-station.tx.us> Date: 6/28/00 11:27AM Subject: Re: Wolf Pen Creek Oversight Committee Meeting And I will be on vacation on July 12...sorry, can't make it this time! Hope you have a good holiday, Pam. Sharon 1, ram 5pringrieia - Ke: vvoit Fen creeK Oversight committee Meeting Page 1 From: "Judy Warren" <j-warrenl@tamu.edu> To: <Pspringf@ci.college-station.tx.us> Date: 6/28/00 5:19PM Subject: Re: Wolf Pen Creek Oversight Committee Meeting Pam, I will be on vacation but 1 put in an absence request for July 10th 1 think (if I didn't do the 3rd). I hope you have that. Let me know if you have it. Thanks, Judy »> "Pam Springfield" <Pspringf@ci.college-station.tx.us> 06/28/00 10:35AM »> Item Type: Appointment Start Date: 07/10/2000 12:00 pm (Monday) Duration: 1 Hour Place: City Hall Council Chambers The WPC meeting will be held on July 10th at noon. Please let me know if you will be attending so that I can order lunch. I will be on vacation from June 30 - July 7th, so if you could let me know by 4:00 p.m. tomorrow, I would appreciate it! Thank you! WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, AUGUST 7, 2000 NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda CaII to Order 1. Approval of Minutes 2. Approval of Member Requests for Absences 3. Discussion, Consideration, and Possible Action Regarding Future Directions for the Wolf Pen Creek Corridor 4. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NooN, AUGUST 7, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS James Massey, Dennis Maloney — City Council; Kay Henryson, Design Review Board; Karl Mooney, Judith Warren, Alternate — Planning & Zoning; Sharon Colson, Marsha Sanford, Alternate — WPC TIF Board; Glenn Schroeder, George Dresser, Alternate — Parks & Recreation Board Phillip Kelby, Alternate — Design Review Board; Glenn Brown — City Manager's Office; Steve Beachy, Eric Ploeger, Pete Vanecek, David Wood - Parks & Recreation; Mark Smith, Bob Mosley - Public Works; Kelly Cole — Communlcatlons & Marketing; Jim Callaway, Jane Kee — Development Services; Charles Cryan — Fiscal Services; Kim Foutz — Economic Development; Pamela Springfield, Committee Secretary Mike McClure, McClure Engineering; Paul Clarke — Clarke & Wyndham, Inc.; Chuck Ellison, Attorney at Law Regular Meeting 1. Call To Order: James Massey called the meeting to order at 12:08 p.m. 2. Approval of Minutes: George Dresser made a motion to approve the minutes from the July 10, 2000 meeting. Kay Henryson seconded the motion. All were in favor and the minutes were unanimously approved. 3. Approval of Member Requests for Absences: James stated that Phillip Kelby had turned in an absence request form and would not be present at the meeting. 4. Discussion, Consideration, and Possible Action regarding Future Directions for the Wolf Pen Creek Corridor: James stated that since the last meeting there had been changes to the dynamics of the WPC district. He explained that the recent approval of the Adams property out on Highway 60 as a hotel/conference center site by the City Council in Executive Session, was a decision made for the betterment of the City and the opportunities that it would bring. A lot of thought and discussion had taken place about what it would mean to WPC, but it all came down to the fact that there was someone ready to build something that would be a tremendous asset to the City of College Station. James said the district without the hotel/conference center is going to be different but the opportunities for the district are still there. The TIF monies are still there and McClure Engineering has a good design effort going. He added that Mike McClure's drawings didn't even include the conference center. James informed the members that the design charette had been cancelled. The Adams project influenced this decision as did the fact that Tom Woodfin's graduate assistant, who was to have taken over the running of the charette this fall in Tom's absence (administrative leave), received a better offer and would not be able to participate either. James said he had met with Tom Woodfin, who feels that there are still enough opportunities that the project can be an asset to the City through a public/private environment. Tom Woodfin's summer class project ended up not being related to WPC. WPC Oversight Committee — August, 2000 Minutes Page Dennis said that the consultants had stated that the environment in the WPC area as it is right now, would not support a full -service hotel. That doesn't mean hotels can't go in — just not full service hotels. James asked the members for their feedback. Some of the comments were: • The perimeter, as well as the core of the project, needs to be looked at. Firm steps need to be taken right away towards providing a continuous vision for future development. There are opportunities to purchase property that will keep the connection going east of the bypass. • Sorry to see the arts center leave that area. It is good that the hotel/conference center will go somewhere else, since it was never a part of the initial concept for WPC. It's better that the traffic and everything associated with large conferences, will not be in that area. • This is a parks, arts, and commerce district and that's the way it should be marketed, capitalizing on what we have - not what we don't have. • There absolutely has to be infrastructure there and it needs to come quickly. A marketable theme is needed for the area. • Everyone felt the design charette should still take place with a different facilitator. • Projects currently in progress will not be delayed. • Interested in the plans of the property owners adjacent to the corridor and how this affects them and their timetable. • This project is in the same parallel as the Business Park. It took a long time, but at some point it will just take off. • There will be a restaurant/club going into the old Wolf Nursery location which had been presented to DRB as being family -oriented, with volleyball courts and athletic facilities. James asked for Paul Clarke's feedback: • He greatly appreciated and thanked the group for volunteering their time and doing what they'd been challenged to do to - further the corridor. • Moving the hotel/conference center to a location where it wouldn't be supported by retail and within walking distance of restaurants is not a good idea. • Credit should be given to the private sector — those who've held property and paid taxes in that corridor for many years trying to further this vision. Everything that has occurred out there has depreciated property values. • Concern about what the vision is and how the project will look due to FEMA and the US Army Corp of Engineers' (The Corp) involvement. Killing all the trees and creating a wetland environment won't create a draw. He challenged McClure Engineering, the City engineers, and the Parks Department to look at another NWP (National Wetland Permit) while the project was in the conceptual phase that would provide incentive for businesses to locate facing the creek. Create cluster developments. Mike McClure addressed some of Paul Clarke's concerns: • This being a sloped stabilization and drainage project, the solution endorsed by the Corp is to clear a 100'-wide slough meandering through project, which will be cleared of trees. The slopes will be laid back, but trees will be replanted on those slopes. In order for the land at the lower end of the project to be developed, the trees would have to be cleared and the fringe area replanted, so you'd lose the trees anyway. • There. are small pockets of wetlands that the Corp doesn't want changed, but everything else would be left intact and could more or less be developed and better enhanced. There is control over the meandering of the creek and there are ways to jog one way or another in order to preserve some of the tree specimens that are there. Vertical retaining walls can be used in some WPC Oversight Committee N August, 2000 Minutes Page 3 areas to save vegetation but it can't be uniform throughout the project. That is why there is no permit now, because the project is still in the conceptual stage as far as the Corp is concerned. • All that has been done for the downstream area so far, are the boundary surveys and the floodway information, which is being put on the recent revision that Paul Clarke's engineer, had put together. A meeting will be held once that is completed, to discuss which tracts have been impacted and if there are any discrepancies. Paul Clarke stated that he has problems with the fact that metes and bounds descriptions are written based on aerial photography. They have been proven wrong in the past, holding up projects. Kona's Steakhouse and Johnny Carino's were shown originally as floodway and would never have gone in if the City's model had not been disproved. Now they are on the same track again. Paul stated that Mike's group is spending a lot of time and energy working on something inaccurate, which will be disputed. James said from what he was hearing everyone wanted to go forward with the charette. James stated that if the charette waits until Tom Woodfin can do it in spring, 2001, this will put the project back another year. He asked Kay Henryson to look at options for another facilitator to help with the charette in a timely manner. James stated that there was money available and asked everyone to think of projects that could be done as soon as possible. James said there were a lot of technical aspects he knew nothing about and suggested forming an action subcommittee to work on the public/private relationship. The intent of the subcommittee would be to find out what the private sector wants so that a happy medium can be reached and ground can be broken as soon as possible. He said he'd like to do this right away so that a report can be brought back to the September meeting. George asked that the committee be kept advised of the actions of the subcommittee. James said the subcommittee will not act independently of the committee but will come back with recommendations. James Massey, Paul Clarke, Mike McClure, Marsha Sanford, Jane Kee, Mark Smith, Karl Mooney agreed to be on the subcommittee. James invited anyone who would like to attend the meeting to do so. 5. Adjourn: The meeting adjourned at 1:29 p.m. MEMORANDUM TO: Wolf Pen Creek Oversight Committee FROM: Jane Kee, City Planner Kim Foutz, Director of Economic Development Mark Smith, Director of Public Works Steve Beachy, Director of Parks and Recreation RE: Possibilities for development in Wolf Pen Creek DATE: August 4, 2000 Attached are some examples of developments proposed in other communities, some of which are on tracts of land that are similar in size to some of the vacant tracts in Wolf Pen Creek. These examples show the kind of development that is often referred to as "new urbanism" or "traditional development" that is occurring in other parts of the country as well as in Texas. These examples are offered in order to generate discussion and conversation as to development possibilities in the corridor. Cc: Honorable Mayor and City Council Members City Manager Tom Brymer Assistant City Manager Glenn Brown Village at Colleyville - Colleyville, TX -Live, work, play and entertain in a quaint, small-town atmosphere - Reminiscent of the romantic courtyards of a European village; multi -level Mediterranean -style design - Businesspeople host clients at restaurants within walking distance of their offices and residential villas •Mixed -use development (retail, residential, office) • 3 0 acre development •600,000+ S.F. of retail space Carnegie Town Center - Charlotte, N.C. The town center concept envisions a mix of uses to create a pedestrian -oriented village atmosphere. Carnegie Town Center will feature a prominent village green, specialty retail, restaurants, luxury residential, full -service hotel accommodations and quality office. •Village Atmo sphere •Mixed -use development (retail, office, residential • 11.5 acre development The Crossings - Mountain View, CA A mixed use core of pedestrian -oriented retail and residential uses •Mixed -use development (retail and residential) •Developed on an old strip mall site • 18 acre development Plano Transit Village - Plano, TX Amicus Partners, Ltd. responded to the City of Plano's RFP. The transit village will be a $15 -20 million development. •Mixed -use development (retail and residential) •3.6 acre development • 12,000 S.F. of retail space •240 residential units (three and four story buildings) Legacy Town Center - Plano, TX •Close-knit, pedestrian -oriented development •Apartments, shops, hotels, offices, parks, public art and landscaping •Unique 2nd and 3rd floor office settings with retail space on ground floors •Community entertainment district featuring a movie theater and upscale restaurants • State-of-the-art fitness/recreation center, 2,700 apartments near offices, shops and parks. WOLF PEN CREEK OVERSIGHT COMMITTEE 2000-2001 James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: james-massey@tamu.edu (W) jmassey@ci.college-station.tx.us Glenn Schroeder (Parks & Recreation Board) 1304 Autumnwnod Drive College Station, TX 77845 (H) 693-9937 (W) 846-5717 e-mail: gschroeder@aggiecatholic.org Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Karl Mooney (Planning & Zoning N Chair) 722 Berry Creek College Station, TX 77845 (H) 690-4344 (W) 845-7586 (F) 862-2461 Mobile 777-0604 e-mail kmooney@tamu.edu Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) Council office 6377 e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation M Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board N Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 777-2556 (F) 690-3189 e-mail: marshas@tca.net O: \ parks \projects\wpc\oversite\members \addresses.doc\7/ 17/00 Name: COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE N*0 abw- Request Submitted on (date): �ooO 1)‘)(6r\1 I will not be in attendance at the meeting of for the reason(s) specified: ruvo.b• ti\k(div_ (kJ ()_(9c) JUG Signature Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you! 'ffilitee Chair's Initials o:projects/wpc/overs ightcommittee/members/absenteeform.doc LLEGE STATIiuI:rN P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842 Tel: 409 764 3500 MEMORANDUM TO: Wolf Pen Creek Oversight Committee FROM: City Staff DATE: August 28, 2000 SUBJECT: Implementation Strategies Recommendation Staff recommends that the implementation of the Wolf Pen Creek Master Plan move forward as quickly as possible. To accomplish this end, four specific proposals are offered: A. Upper Reach Trails - Trails between Dartmouth and Texas Avenue be designed and constructed whereever land ownership permits. B. Lower Reach Trails - Designate trail locations and secure land needed for construction. Design and construct trails as soon as possible. This portion of the creek will not be "channelized" and will receive minimal drainage improvements. This may require some ordinance changes to implement. C. Develop a request for proposal to \market the city -owned four -acre tract on Holleman Drive for commercial development. RFP's will be received and ranked to determine the most appropriate project for the location. D. Conduct the design charette for project elements concurrent with trail development and the RFP process. This information can then be incorporated into the completed trail system, public improvements and private development concepts as they occur. We feel that this process must move forward as soon as possible. The master plan implementation has moved from the "conceptual" phase into the "design and construction" phase. To complete this process, we feel the above -recommended proposals are essential to success. Thank you for your support and assistance in this project. WOLF PEN CREEK OVERSIGHT Subcommittee Meeting Tuesday, August 29, 2000 Noon — 2:00 p.m. College Station Conference Center, Room 106 1300 George Bush Drive Agenda 1. Call to Order 2. Discussion, Consideration, and Possible Action Regarding Future Directions for the Wolf Pen Creek Corridor 3. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website htto://www.ci.college-station.tx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT SUBCOMMITTEE James Massey Karl Mooney Marsha Sanford Steve Beachy Paul Clarke Mike McClure Mark Smith Kim Foutz Pete Vanecek Chuck Ellison Jim Callaway Ted Mayo Jane Kee Subcommittee Members Present: Subcommittee Members Absent: City Staff Present: WOLF PEN CREEK OVERSIGHT Subcommittee Meeting Tuesday, August 29, 2000 Noon - 2:00 p.m. College Station Conference Center, Room 106 1300 George Bush Drive James Massey — City Council; Marsha Sanford — WPC TIF Board Paul Clarke — Clarke & Wyndham, Inc. Karl Mooney — Planning & Zoning Jane Kee, Ted Mayo, Jim Callaway — Development Services; Steve Beachy, Peter Vanecek — Parks & Recreation; Mark Smith — Public Works; Glenn Brown — City Manager's Office; Kim Foutz — Economic Development; Pamela Springfield — Committee Secretary Visitors: George Dresser — Parks & Recreation Board 1. Call to Order: James Massey called the meeting to order at 12:23 p.m. 2. Discussion, Consideration, and Possible Action Regarding Future Directions for the Wolf Pen Creek Corridor: James stated that this meeting had been set in order to talk about what projects could be started in the process of developing WPC. Kim Foutz briefed those present on the status of the WPC TIF Districts #3 and #7 (see Kim's attached Follow-up Information/Clarifications Memo and Maps). • In a twenty-year TIF, state statute dictates a timeline in which certain things have to occur in order to preserve the TIF for the life of the project. One of three things have to happen within a three-year timeframe from the initiation of the TIF: a. Have an adopted finance and project plan b. Issuance of bonds for the project c. Construction has to start on the site whether or not bonds are issued. • TIF #7 is only twelve acres - eight acres at the corner of Holleman and Dartmouth where the hotel/conference center project was to have gone and four acres adjoining City property on Holleman. This TIF is in jeopardy because there is no up-to-date project plan. • TIF #3 is for the remainder of the Wolf. Pen Creek Corridor. Will have to verify, but this TIF should be fine because the scope of that project has not changed and construction is occurring. James stated that City staff had considered options of what could be done regarding development options. A memo outlining these options to the committee was distributed. James asked the subcommittee to review the proposal to see if there was anything that could be acted upon. Glenn Brown stated that there had been a meeting on 8/28/00 with Tom Brymer to discuss what it would take to get some of the public -type improvements such as trails, in place. The WPC project was divided into several manageable portions (see attached memo for breakdown). The following points were discussed: e Proposed to work concurrently on the trails and the charette process. It may not be possible to do ail the trails at once, but some part of the project needs to be started wherever possible. The charette would occur as it can be scheduled. • The channel in the lower half of the corridor (from amphitheater to Rudder Freeway) doesn't have to reflect the same channel improvements as the upper half. It is a backwater situation and channel improvements won't lower the floodplain elevation much at all. Rather than go through the Corps of Engineers permitting process and the delays that go with that, the plan is to go with more of a spot treatment strategy. The bank would be strengthened to protect certain spots/trees, which basically wouldn't require permitting. This would mean being able to get the design of the trails complete and would speed up the process. This would do away with laying back the banks on the lower half of the project, which would have negatively impacted the majority of the vegetation along the creek. • Would have to gain ownership of the property to locate the trails and for maintenance access purposes. Proposing to do some preliminary designs of the trails and then use that improvement to define the land needs rather than securing the land and then going in and designing the trails. The land acquisition will be based on a physical design rather than a regulatory boundary, which would resolve the dedication issues for the undeveloped property there. Part of the problem with using the floodway to define dedication is that the line can move. The proposed changes would fit into McClure's scope of services. Changes to the language of the dedication ordinance could be handled with a zoning ordinance amendment. This is a revised scope of what had been discussed in the past; however, City staff is trying to come up with some way to move the project forward quickly. Mark Smith stated that McClure Engineering is prepared to begin with this concept as soon as they receive direction to do so. Paul suggested picking out an area, doing a pilot project (a capital investment by the private sector) and working out the bugs in order to provide a format that would work for the rest of the reach. James said if Paul could get the word out that the City was willing to do what was necessary to make this work, then perhaps there could be multiple pilot projects. Marsha said she felt it was very important to establish a design theme for the corridor up front, before moving forward with the design of the trail system. Paul said it was a commonality of materials and themes that tie a project together, which can be done with different styles. The design charette would take care of some of that. Everything goes through the Design Review Board and they look for harmony and color, etc. James added that the City needed to be careful not to cross the line and become the developer and to keep in mind that there were time constraints. Paul said that there are a lot of standards already in place in the WPC ordinance and Master Plan, which should be reviewed in lieu of developing a new set of themes or other design guidelines. It was agreed that members would receive copies of those ordinances and schedules to review and redefine, if necessary. James stated that the subcommittee shouldn't get too tied up in this aspect. He stated that once those ordinances were reviewed a recommendation needed to be made to the Oversight Committee so that the project could move forward. Subcommittee members were generally in agreement that the plans presented by staff should be advocated to the main Oversight Committee. They also felt that any needed ordinance changes should be implemented to allow the development of the corridor to proceed. 3. Adjourn: The meeting adjourned at 1:52 p.m. LLEGE STATI N P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842 Tel: 409 764 3500 MEMORANDUM TO: Wolf Pen Creek Oversight Committee FROM: City Staff DATE: August 28, 2000 SUBJECT: Implementation Strategies Recommendation Staff recommends that the implementation of the Wolf Pen Creek Master Plan move forward as quickly as possible. To accomplish this end, four specific proposals are offered: A. Upper Reach Trails - Trails between Dartmouth and Texas Avenue be designed and constructed whereever land ownership permits. B. Lower Reach Trails - Designate trail locations and secure land needed for construction. Design and construct trails as soon as possible. This portion of the creek will not be "channelized" and will receive minimal drainage improvements. This may require some ordinance changes to implement. C. Develop a request for proposal to market the city -owned four -acre tract on Holleman Drive for commercial development. RFP's will be received and ranked to determine the most appropriate project for the location. D. Conduct the design charette for project elements concurrent with trail development and the RFP process. This information can then be incorporated into the completed trail system, public improvements and private development concepts as they occur. We feel that this process must move forward as soon as possible. The master plan implementation has moved from the "conceptual" phase into the "design and construction" phase. To complete this process, we feel the above -recommended proposals are essential to success. Thank you for your support and assistance in this project. WOLF PEN CREEK OVERSIGHT SUBCOMMITTEE \)James Massey J Karl Mooney/ .jMarsha Sanford .JSteve Beachyl Paul Clarke JMark Smith.% im Foutz ,f Pete Vanecek,J Chuck Ellison 100 r/Jim Callaway/ 4Ted Mayo,/ 4Jane Kee J4cAr 16 ata MOVE) 2,efcwit. foto ec/4c,e,vs. (,e(a. it}t (40 &cos Nurh/L s-d- (9- � a� Od2eA .0,tvikck e_ 7 / 76+- 373-2 p1-1 - -210q-3-773 City of College Station Absence Request Form For Elected and Appointed Officers Name -:11,1Nt., JL,'e YI Request Submitted on CLIA a (64 I will not be in attendance at the meeting of 1j0P d- &7A/t-5f, ' % a Q tr the reason(s) specified: J ' � n � (Date �� gb 'm r (ICJ p v-&-a,c_ _ ..///;_ • A-cx-e-`10 IL94)( 01;14, AU2c42 . X Z/Jaa-i-t Signature This request shall be submitted to the Secretary of the Board one -week prior to meeting date. WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING FOLLOW UP INFORMATION/CLARIFICATIONS FROM SUBCOMMITTEE MEETING ON 8-29-00 Preface: The following questions were asked at the WPC Subcommittee meeting in response to a staff report which indicated that TIF #7 may be subject to the school district withdrawing its participation in the future. Question : What conditions need to be met to ensure continued participation in TIF #7 by the county and school district ? The TIF Board must ensure that bonds have been issued for the zone, that the city has acquired property in the zone pursuant to the project plan, and/or that construction of improvements has begun in the zone. If at least one of the above three items has not been accomplished within the first three years of the zone's existence, the other taxing units are not required but may choose to continue payments into the tax increment fund. It appears that an additional public hearing may need to be conducted if the proposed public improvements in the zone change. A significant change in the project plan/finance plan will probably also require county and school district approval. Question: On what day does the "first three years of the zone's existence occur"? The zone will be in existence for three years on December 11, 2000. At that time, if no action is taken, the county and school district will have the option of whether they will continue to participate in the TIF. Question: Can the City have a plan for only a portion of the land in TIF #7 i.e. the 4 city -owned acres? The City must establish a project plan and finance plan for both the city -owned 4 acre tract and the privately -owned 8 acre tract. This may be accomplished by designating specific public improvements for the 4 acres and designating the 8 acres for "future development". Any additional improvements on the 8 acre tract may be accomplished by an amendment to the project/finance plan at a later date. Question: What are the boundaries of TIF #7 and TIF #1. See attached maps. Question: What happens to the TIF money if it isn't spent? Any remaining funds at the end of the life of the TIF could be used to complete or continue the plan as approved. Currently, only TIF #1 has any funds that did not originate as City revenues. COLL=G R- \V 1ST STA-i0\ -AX = \A\C v-\ T ZON \JVBER NC SEA/ -\ EXHIBIT D WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, SEPTEMBER 11, 2000 NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda CaII to Order 1. Approval of Minutes 2. Approval of Member Requests for Absences 3. Discussion, Consideration, and Possible Action Regarding the Wolf Pen Creek Oversight Subcommittee Meeting held on August 29, 2000 4. Discussion, Consideration, and Possible Action Regarding the Riparian Restoration Project WP0001 5. Discussion, Consideration, and Possible Action Regarding Future Directions for the Wolf Pen Creek Corridor 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, SEPTEMBER 11, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS James Massey, Dennis Maloney — City Council; Kay Henryson, Design Review Board; Karl Mooney, Judith Warren, Alternate — Planning & Zoning; Sharon Colson - WPC TIF Board; Glenn Schroeder, George Dresser, Alternate — Parks & Recreation Board Phillip Kelby, Alternate — Design Review Board; Marsha Sanford, Alternate — WPC TIF Board Glenn Brown — City Manager's Office; Eric Ploeger, Pete Vanecek, David Wood - Parks & Recreation; Mark Smith, Bob Mosley - Public Works; Jim Callaway, Jane Kee — Development Services; Charles Cryan — Fiscal Services; Kim Foutz — Economic Development; Pamela Springfield, Committee Secretary Mike McClure, Kent Laza, Rick Robertson - McClure Engineering; Paul Clarke — Clarke & Wyndham, Inc.; Chuck Ellison, Attorney at Law Regular Meeting 1. CaII To Order: James Massey called the meeting to order at 12:06 p.m. 2. Approval of Minutes: Karl Mooney made a motion to approve the minutes from the August 7, 2000 meeting, as written. Glenn Schroeder seconded the motion. All were in favor and the minutes were unanimously approved. 3. Approval of Member Requests for Absences: James stated that Phillip Kelby and Marsha Sanford had both turned in absence request forms and would not be present at the meeting. Sharon Colson made a motion to approve their requests. Judith Warren seconded. All were in favor and the motion passed unanimously. 4. Discussion, Consideration, and Possible Action Regarding the Wolf Pen creek Oversight Subcommittee Meeting Held on August 29, 2000: James stated that he felt that progress had been made at the meeting, adding that everyone should have received the minutes and staff's memo dated August 28, 2000, proposing ways to move forward with the development of the Wolf Pen Creek corridor. Mark Smith stated that item "B" of the memo was one of the issues that was slowing down progress. This was due to the controversy and ambiguity regarding the location of the dedication boundary. Rather than define the reservation area based on the floodway or floodplain boundary, as the current ordinance says, staff was proposing to go ahead and design trails based on the natural features that are there. After the trail design is done, the dedication requirement will be redefined based on the proposed design rather than the floodway plus twenty feet. This will leave more buildable area and preserve the vegetation, which is much sparser in this area. It would still be possible to build in the flooplain but not in the floodway. James stated that an ordinance change would be necessary to implement this. Paul Clarke stated this change has been received favorably by everyone he's spoken with. Mark stated that laying back the slopes was a US Army Corps of Engineers (the Corp) requirement based on the channel improvements. Those improvements are needed in the upper half in order to cure some of the problems and to improve drainage. From Dartmouth to Earl Rudder Freeway, the channel improvements aren't necessary because the floodlines are not dictated by the width of the channel. Glenn Schroeder expressed concern that the upper portion of the channel would become a siltation pond if the lower portion is left as is. Mark said that by laying back the slopes, the channel would achieve a certain stability. If it is left too wide, it will silt up. The lower end has naturally achieved the width that it is currently. Downstream WPC Oversight Committee — September, 00 Minutes Page 2 of Earl Rudder Freeway the impact shouldn't change. The impact on the stable portion of the channel due to the laying back of the slopes in the upper section, as well as maintenance and safety issues related to the sidewalks and trails after flood events are some of the possible problems that will have to be taken into consideration during the design phase. Mark stated that one of the goals that staff is hoping to achieve by this, is a more flexible boundary. This would allow more opportunities for the developer to interact with, and get better use of, the facilities that will be there. James stated that in order for all this to happen, the committee would need to recommend changing the ordinance. Kay stated that the ordinance would need to clarify the interaction that the development would have with the creek. Paul Clarke suggested the possibility of having an either-or situation and doing it throughout the entire corridor since he felt these ideas would help facilitate the northern reach of the corridor as well. He suggested keeping the current ordinance in place but offering the option to dedicate based upon a design that the City has approved. Paul said he was talking about trails not capital improvements. James said rather than having to go and acquire the large amounts of property needed (beyond what the City owns), the property could be dedicated in those areas in order for the trails to connect. Mark said if part of the objective is to move projects along, he would rather do a full design based on the features that are there and then take that proposal to the property owner rather than engaging in a parcel - by -parcel design process. Interaction with the property owner would consist of taking the master design, carving out the section that fits that property owner, and then sitting down with them and telling them what the City is proposing and the amount of dedication required. The dedication need not be ownership — it could be a trail and drainage easement which the City would be responsible for maintaining. Sharon made a motion to endorse the principals discussed and presented by staff for the entire reach of the corridor. Karl seconded. Mark Smith stated that they were not proposing a change in the design on the upper portion of the corridor, but rather a change in the methodology for going about the dedications. The specific proposed improvements would define the dedication boundary rather than the floodway plus twenty feet. He said there is still a lot of land to acquire on both ends and it may be easier to have the same methodology for the entire project rather than an old ordinance on the north end and a new one to the south. He felt that if there was one thing that should be consistent throughout, it should be a specific design proposal that defines the boundary, which could be applied at either end. The type of design may vary, but it's the design that dictates the dedication. He said he'd like to see the floodway/floodplain language taken out of the ordinance so that the requirements for WPC are the same as anywhere else in the City. If the dedication is defined as easement, it may facilitate better interaction between private development and the facility. James restated the motion for clarification. The committee recommended the use of easements rather than dedication, developing a specific design for the entire length of the district that would show how the trail would interact with development throughout the district, and the plan would be developed in conjunction with the private sector. All were in favor. There was no opposition and the motion passed unanimously. James asked Jane about the ordinance change. She stated that once the ordinance is prepared it will be a two -month process. She wanted to be sure that if a change was made before the design change was completed, that there was language covering the City in the interim in the event that someone came in to develop prior to the design being ready. Mike McClure told the committee that in order for his group to gather the data to do the design and define the easements, he needed time to clear the underbrush out. He said he also needed approval to be on the necessary properties in order to define which trees needed to be saved. There is at least two months of data collection that will need to be done. James stated that the subcommittee had agreed that the work on the trails would be done concurrently with the charette process. He asked Kay Henryson if she'd had any success finding another facilitator for the charette. She said that she'd been working with Tom Kittrick at the University who was trying to identify the staff that would be able to do that. She didn't have an answer yet. She said at the moment they are still looking at the same dates for the charette. She said the handout she'd given everyone was about a trail system in Canada that was very nice. James said the subcommittee had also discussed the status of the two TIF Districts #1 and #7. Kim gave an update on the status of the two TIF districts. TIF #1 is on track. There are three criteria that must be met WPC Oversight Committee « September, 00 Minutes Page 3 in order to preserve a TIF - construction of improvements, issuance of bonds or acquisition of property. Master planning and design do not qualify. You have to satisfy only one of the options within a three-year timeframe. To -date, none of those three options have been satisfied. The three years will end on December 11, 2000, and it would not be possible to make that deadline. This means the school district or the county could withdraw their participation if they choose. Charles Cryan stated that the school district was precluded from making the choice of whether to participate in the TIF as of September 1999. They will automatically be out. Kim stated that the City has control over four acres in TIF #7 and there could be a real opportunity to spur some development in that area. She said that the process, which had been discussed, was to work with a subcommittee of the Oversight Committee to define what everyone wanted to see as an outcome for development on that tract. This would then be turned into a request for proposal (RFP) process, whereby proposals would be solicited from developers. It could involve just the four acres or it could include other adjacent lands either in the TIF or outside of the TIF area. The four acres could be used as a base for a proposal, with additional properties as an alternate type of proposal. This will have to be discussed at a future date since staff is still defining how to go about this process. Kay asked about the acquisition of property requirement. Kim stated that theoretically, if it served a City purpose to acquire property, it would satisfy the requirements necessary for the continuity of the TIF. That's the only mechanism by which you could satisfy that particular option. Issuing bonds to support a project or starting construction is not physically possible at this point. Kim wanted to clarify that there is no outgoing money or loss in this TIF right now because TIF's are based on additional increment or additional value that is created by the development. There is no additional value being generated from there, so the taxes that are being paid continue to be paid on this property because that is the base line that is not subject to the TIF. Paul Clarke said he was trying to find a way to preserve the TIF. He asked if the TIF board were to agree to do it and the City agreed to acquire ten feet of the WPC, Ltd. tract, would it preserve the value of the TIF. Kim said that her interpretation is that the only way to save it - the school aspect - is to buy land. She said she hadn't seen anything specific as to how much would have to be acquired in order to satisfy that option, so you would have to look at Mr. Clarke's suggestion regarding that or issue bonds. If bonds were issued, you would have to be very specific about what you wanted to accomplish with the bonds. Paul Clarke stated that he felt sure that Mr. McGill would agree to such an arrangement because it would preserve a lot of options for him to do things in the future, however, it would have to close before December 11, 2000. Kim stated that the project plan, which currently describes the hotel/conference center, would have to go through an amendment process to reflect any changes. Charles stated that the plan actually calls for the City to purchase property as part of the construction. Kay said she could see a reason for the City to have a node in that area since sidewalks and amenities for that corner were important. Dennis Maloney stated that he could support acquiring the ten feet on Holleman to put a sidewalk rather than going ten feet in and just buying that property. He asked if it had to be a purchase or if the property could be dedicated. Kim said the requirement says "acquire" - it doesn't say whether there is a monetary restriction. James asked if getting an easement to that property would qualify. Kim said she didn't think it would but added that these were specific legal questions which staff could look into. James said that the committee needed to make sure that if it did go forth with a plan, that there be a bonafide reason, such as acquisition of an area to build a sidewalk on the south side. He wanted to make sure that the committee was not just doing this to be doing it. Kay felt that the acquisition of land in that area was important in order to protect the trees and the ambience of the drive down Holleman. Kim stated that it was the county's option of whether they continue to participate in the TIF. If a long-term plan could be developed for at least the four acres and an RFP could be sent out, then the City could still utilize the TIF and show the County that this is a good project. It would create some momentum in the area as far as development, even if the City chose not to try to resolve the school's portion of the TIF. George asked what the RFP would do for the TIF between now and December 11. Kim said nothing at this point — it is a separate deal. George stated that if there were actually assets on the ground that the City needed to make the project for the whole corridor successful, and if it is possible to acquire that between now and December 11, then that WPC Oversight Committee September, 00 Minutes Page 4 would do two things. The most important being to protect land that's wanted in that corridor. If it also protects the TIF for a period of time, then that's a bonus. Discussion continued regarding being able to continue the sidewalks/trail system and acquiring a part of the land at the southwest corner of the intersection at Dartmouth and Holleman in order to protect the continuity of the growth and development of WPC. Charles stated again that this would have to be within the project plan. Kim stated that she would like to seek some legal advice as to whether that would satisfy that TIF requirement. James stated that it would just be a recommendation to the Council and they would decide whether to do it or not. Charles added that the funding was not in place for it. James stated that it could be argued that the trail would enhance the development of the TIF, integrating it within the whole thing. The committee agreed that the recommendation would be that the TIF plan be amended to reflect this. A motion was made by Judy Warren to make a recommendation to staff to preserve the TIF, as well as the continuity of the whole district, using this piece of property, with the intent of providing a continuity and link between the upper and lower parts of the district. The members recommended that the Council approve a plan that would enable the City to acquire the property to maintain the TIF and to link the upper and lower parts of the district through a trail system that would enhance and service the twelve acres. Kay seconded the motion. All were in favor and the motion passed unanimously. 5. Discussion, Consideration, and Possible Action Regarding the Riparian Restoration Project WP0001: Mark Smith stated that this covered the section from the Dartmouth/Holleman intersection to the amphitheater area. The City had completed the channel work and they are waiting for fall to do the landscaping. Also, the levee section of the lake area will be faced with keystone block. When the construction of the trails goes out to bid that levee wall will be included along with the landscaping. 6. Discussion, Consideration, and Possible Action regarding Future Directions for the Wolf Pen Creek Corridor: James stated that he had included this item in case there were any items regarding the direction of the corridor that members might want to discuss 7. Adjourn: James stated that the next regular meeting would be held on Monday, October 2, 2000. The meeting adjourned at 1:29 p.m. MUSIC TO YOUR EYES How do you translate Bach into plants? Landscape designer Julie Moir Messervy and cellist Yo-Yo Ma show the way GO WIT} i }ii FLOW Ma performs in the finished garden, left; right. the Prelude is interpreted as a dry riverbed punctuated by boulders and juniper t seems an impossible task: using plants, not instruments, to express a piece of music. And for most people, it would be. But Massachusetts land- scape designer Julie :Moir Messervy, who studied in Japan, has ahv aCs known that a tree is much more than just a tree. Messer yy, the author of [/1 Inll-ord Garden, C'ncea LItiveGardens, and ,i/e is Len,/, is famous for her ability to turn fleet- ing emotions and abstract thought_ Into living, grow- ing, three-dim!-:n;ional gardens. She also happens to be an accomplished pianist. In fact, four years ago, when famed cellist Yo-Yo iAia approached M esservv about creating the world's first "music garden," she had already been thinking, she says, about "how easy it would be to make a garden that expressed flutes, harps, and percussion." So it's not Surprising that, together, Ma and Messervy Were able to come up with a dynamic, unconventional plan (below right) that really does feel like music: Eschewing grids and straight lines, the design is infused with energy, spirals, and movement. It confidently !lows up and down hills through a variety of eco- systems, each with a differ- ent mood-- -from a deep, dart: grove of Col.lifers to a bright, expansive meadow. The shocker is how long and hard this talented aril influential cluo had to strug- gle to get their plan off the page and into the ground — before it finally opened to the public, as the Toronto Music Garden, last year. In 1996 !via invited Messervy as well as five other artists ----each work ing in a different medium, — to interpret Bach's six Suites for Idnaccompanied Cello for a PBS television series titled h - Yo Inspired by Bach. The hour- F \LLe.WANUL z long segrnent devoted t,_' Ma and Mc ;set v ys tramia- tion of the Suite no. I was supposed to be an uplifting documentary, offering a behind -the -scenes look at the planning and planting of a music garden ---then intended for a site at Boston's City Nall Plaza. Instead, it turned into, a cautionary tale about American bureaucracy, following M.a and Ntcsscry as they spent ten months S,'i=H1nU1. n pHLI5DF CO(IR 1'1(L 51( 51: 'nr.,v' 5 T s 116 lJ S T I SEPTEMBER = O q I h as no t ciao n u t u rc m a,i c so n 1 u c h n 01 Sc --- R I C H A R D ' dealing with no fewer than five federal and city agen- cies, only to have their project die. The story did have a happy ending, when, at the last minute, the city of Toronto stepped in and saved the day, approving (and lining up funding for) Ma and Messervy's garden in a single afternoon. Now, at the finished Music Garden which stretches out to fill three acres bordering Lake Ontario -- you can rent an audiotape of Bach's Suite no. 1 and feel for yourself how welt the music harmonizes with the landscape. The flowing sound of the Prelude is echoed by an undulating rivcrscape, punctuated by boulders and juniper (opposite). The Allemande (slow, double time) inspired trails leading through a grove of birch trees. Then, as the tempo in the Courante picks up briskly, paths swirl through a vivid wildflower meadow, where butterflies flicker around the Buddleia davidii and sway st • grasses near a styl- ized ized maypole. The music slows again in the Sara- bande, guiding you through a green grove of conifers. And for the Menuett a slow, stately, triple meter — what else but a formal flower parterre with phlox, irises, catmint, and roses? For the last movement, the Gigue, the tempo quickens as you come to wide grass steps held in by billowy perennials. You can sit on these steps and listen to concerts being performed down below. Then, when PASSIONATE AMATEUR OA. PROFE:SSION,A°L nter'the Passionate'Amateur Category i15 our'own garden is one to.be proud of This do not mean you have never solicited advice from others.: What counts is that; this' is your personalpi ana that you are not compensated «ith 'more than }oy for making it happen Enter the Professional Category if you are a landscape architect;' rofessionalgarden designe 'or student. The project can be grand or small, public or. private, as long as it is residential:. A CHECKLIST. Vital Statistics:Your:name,W; AT ;S'professio; address daytime phone phone and/or fax number. Also, a stamped,>self?addressed enn.elo e'fort return ofyour materials. The Story: No garden' comes together without obstacles: We V4a to know what you had to overcome to achieve your goals, including cost estimates ,tithe will iearn'fromyourexpernence. A Plant List: Please include a list of the most importa , too) and show their location on your plan. Photographs: Send onl plants (trees and shrubs 35mm shdes'or larger transparencies (not prints). Hint: Gardens come alive on' film in earl morning or golden afternoon light.. Slower -speed films (200 ASA or lower) produce a les grainy, more reproducible image. Slides must give us an overall picture of your garden (not ju flowers) Send portraits (including close-ups) of the gardener,' don't forget to credit your phi:. tographer.:The Award: Winners v,sll receive a trophy and Will be published in GARDE DESIGN The Details: All submissions become the property of GARDEN DESIGN: Your entr must not have been published previously in a national magazine. We assume you osn or ha secured theright to publish all photographs and materials,4nd assume ).our consent to pub lish'without remuneration. Mail your entry. to GARDEN •1)Esicn,Golden Trowel Awards, 101 Avenue: of the Americas, New York,NY 10013.' QUESTIONS? :Call the Golden Trow Awards hot line at 212/2.19-7444, Fax: 212 '334'-1260;' e-mails;gardendesigno isorldpub ne ROCK MUSIC Clockwise from left: Boulders in the Gigue; Julie Messervy; signs explain each part of the garden. you're ready to leave, granite boulders, set like a string of chunky pearls, guide you out. Perhaps just as amazing as the garden itself is the fact that Ma and Messervy managed to remain friends throughout the arduous process of finding a home for it. "Julie is always a collaborative person," Ma says. "Her vision remains consistent. It doesn't get diluted, hut it's generous enough to include many other people's visions. "As a traveling musician," he continues, "I'm always a visitor to various commu- nities. What I do in perfor- mance is very ephemeral. It only lasts as long as people have a memory of it. Having something in the ground, where people can take hold of it and nurture it, has been a wonderful experience. The garden has deepened my appreciation of the music that inspired it, and of the connection between nature and music and art." ---Susan Dooley If you want to visit the garden, read Julie Messervy's books, or order the PBS video, see INFO, page 90. NTLY. MIXED. UNTIL, I. WAS LIGHTER THAN AIR, 1 SPREAD OUT, WARMED BY THE EN HEAT, BED WITH ANTICIPATION. GOAL Develop a Comprehensive Plan to recognize the interrelationships of drainage, erosion, and recreation as they apply to the Wolf Pen Creek Corridor from Texas Avenue to the East Bypass, as well as to create a community attraction for College Station residents and out-of-town guests. 1) Original plan adopted by the City Council in 1988. 2) Goal still valid. 3 7.21 DISTRICT WPC WOLF PEN CREEK DEVELOPMENT CORRIDOR The Wolf Pen Creek Development Corridor is defined by the metes and bounds description found in the attached Exhibit A. A. PURPOSE This district is designed to encourage development in a predominantly open and undeveloped area with drainage, erosion and flooding problems. It is designed to encourage the public and private use of Wolf Pen Creek as an active and passive recreational area while maintaining an appearance consistent with the Wolf Pen Creek Master Plan. Development should enhance and preserve property values in the Corridor. B. USES The following uses are permitted: Retail sales & services with no outside storage of merchandise. Personal services. Cleaners with no on -premise cleaning (drop off & pick up only). Professional offices. Financial institutions. Photographer's studios. Travel agencies or tourist bureaus. Art galleries. Music or dance studios. Restaurants. Hotels/motels. Night clubs, taverns, bars. Theaters or motion picture houses. Arenas or coliseums. Apartments built under the restrictions of the R-6 zone. Other uses may be allowed as conditional uses by the Planning & Zoning Commission upon recommendation by the Design Review Board. C. REVIEW PROCESS All development projects proposed within the corridor shall be reviewed by the Design Review Board (DRB). The DRB shall be a body appointed by the City Council and shall consist of (1) one registered architect (2) one business person, (3) one member knowledgeable in aesthetic judgment, (4) one landowner or developer in the Wolf Pen Creek Corridor, (5) one citizen at large, and the voting members of the Project Review Committee, being a committee established bythe City s Zoning Ordinance. The DRB hal sl be supported by the same technical staf as the Project Review Committee. The initial term of office shall be two (2) years for the business person and the architect and three (3) years for the expert in aesthetic judgment, the citizen at large, and the landowner. All terms thereafter shall be for three (3) years. Zoning Ordinance Page 7 - 30 The DRB, in reviewing each proposal, shall consider the City's land use and development codes, the olf Pen Creek Corridor Study . and Master Plan, and the standards and policies herein provided. Standards and policies herein take precedence over other applicable codes and ordinances where conflict exists. The following factors and characteristics, which affect the appearance of a development, will govern the Design Review Board's evaluation of a design submission: Conformance to the City's land use and development codes and this ordinance. Logicof design. . Exterior space utilization. Architectural character. Attractiveness. Material selection. Harmony and compatibility. Circulation - vehicular and pedestrian. Maintenance aspects. The DRB shall make recommendation to the Planning & Zoning Commission regarding each proposal for development in this district. Appeals from decisions of the Planning & Zoning Commission shall be to the City Council. Applicants appealing must do so in writing and within ten (10) days of the Planning & Zoning Commission's decision. Appeals shall be submitted to the office of the City Secretary. The City Secretary's office shall schedule a hearing of the appeal before the Council within thirty (30) days from receipt of the letter of appeal. (As amended by Ordinance No. 2214 dated October 10, 1996) D. REQUIREMENTS FOR DEDICATION/DEVELOPMENT OF DRAINAGE AND PEDESTRIAN ACCESS WAYS The developer shall preserve the natural setting of the creek while conveying the 100- year flood waters of the fully developed Wolf Pen watershed in a natural appearance. No channel of concrete or similar material shall be allowed. The developer or property owner may reclaim the flood fringe subsequent to reclamation plans approved by the City Engineer. Flood fringe areas not reclaimed by the developer may be acquired by the City through dedication or purchase at market value for flood plain land. The floodway and the minimum reservation line as defined in the Wolf Pen Creek Master Plan shall be indicated on the site plan. Upon development of the property and at the option of the developer the floodway and the minimum reservation line shall either be dedicated to the City for drainage and public open space use or be improved by the developer to conform with the standards of the Develo?ment Corridor which may include, but not be limited to (a) cleaning and removal of )rush; .(b) bank stabilization; (c) erosion control; (d) no extensive channel work; and (e) pedestrian walkways, lighting and access easements. A plan for the improvement of this area shall be approved by .the Planning_ & Zoning Commission based on the recommendation of the Design Review Board. Cross sections as shown in the Wolf Pen Creek Master Plan shall be used in designing improvements unless otherwise approved by the P&Z. If developed privately the developer or property owner may. submit the improvements to City tor dedication and, if accepted, the City will maintain those facilities to the same standards as public development along the creek. E. DEVELOPMENT OF PROPERTIES IN THE CORRIDOR Criteria have been developed to establish a checklist of those items that affect the physical aspect of the environment of the Wolf Pen Creek Corridor. Pertinent to appearance is the design of the site, building and structures, planting, signs, street hardware, and miscellaneous other objects that are observed by the pub ic. Zoning Ordinance Page 7 - 31 Building Design: Architectural style is not restricted. Evaluation of the appearance of a project shall be based on the quality of its design and relationship to surroundings. Buildings shall have good scale and be in harmonious conformance with permanent neighboring development. Materials shall have, good architectural character and shall be selected for harmony of the building with adjoining buildings. Materials shall be selected for suitability to the type of buildings and the desi n in which they are used. Buildings shall have the same materials, or those that are architecturally harmonious, used for all building walls and other exterior building components wholly or partly visible from public ways. Materials shall be of durable quality. In any design in which "the slnictural frame is exposed to view, the structural materials shall be compatible within themselves and harmonious with their surroundings. Building components, such as windows, doors, eaves, and parapets, shall have good proportions and relationships to one another. Colors shall be harmonious and shall use only compatible accents. Mechanical equipment or other utility hardware on roof, ground, or buildings shall be screened from public view with materials harmonious with the building, or they shall be so located as not to be visible from any public ways. Monotony of design. in single or multiple building projects shall be avoided. Variation of detail, form,, and siting s lall be used to provide visual interest. In multiple building projects, variable siting or individual buildings may be used to prevent a monotonous appearance. Landscaping: Landscape elements included in these criteria consist of all forms of planting and vegetation ground forms, rock groupings water patterns, and all visible construction except buildings and utilitarian structures. In addition to the requirements of Section 11 all landscaping shall meet the following: Where natural or existing topographic patterns contribute to beauty and utility of a development, they shall.be preserved and developed. Modification to topography will be permitted where it contributes to good appearance. Grades of walks, parking spaces, terraces, and other paved areas shall provide an inviting and stable appearance for walking and, if seating is provided, for sitting. Landscape treatment shall be provided to enhance architectural features, strengthen vistas and important axes, and provide shade. Unity. of design shall be achieved by repetition of certain plant varieties and other materials and by correlation with adjacent developments. Plant material shall be selected for interest in its structure, texture, and color and for its ultimate growth. Plants that are indigenous to the area and others that will be hardy, harmonious to the design and of good appearance shall be used. In locations where plants will be susceptible to injury by pedestrian or motor traffic, they shall be protected by appropriate curbs, tree guards, or other devices. Parking areas and traffic ways shall be enhanced with landscaped spaces containing trees or tree groupings. Where building sites limit planting, the placement of trees in parkways or paved areas is encouraged. Zoning Ordinance Page 7 - 33 F. DEVELOPMENT INCENTIVES 1. Incentives For Creek Orientation The following incentives may be awarded for developments adjacent to the creek which orient a facade (comparable in design and materials to the front facade) to the floodplain and have pedestrian access to the trail system. The Planning & Zoning Commission shall determine appropriate use of incentives. a. Parking Standards. All standards and requirements relative to the required. number of parking spaces and the dimensions and location of parking spaces and islands shall be as required by the City's Zoning Ordinance except as herein provided upon approval of the Planning & Zoning Commission. (1) A raised island, not less than six ((,) inches in height and not less than four (4) feet in width shall separate public right-of-way from parking areas. (2) A raised island, not less than six (6) inches in height and encompassing not less than ninety (90) square feet in area with a bottom conti uous with existing soil shall be located between every twenty-five (25) parking spaces in peripheral parking rows. A raised island, not less than six (6) inches in height and encompassing not less than one hundred and eighty (180) square feet in area witi a bottom contiguous with existing soil, shall be located at both ends of every double parking row regardless of the length of said row. (4) Islands are required at the ends of every other single interior parking row. There is no limit to the length of a single or double interior parlang row. Medians, wheelstops or other treatments may be required within parking lots to discourage cross traffic movements and for traffic safety. (6) For any use, building or structure where the required off street parking cannot be provided on the premises because of size or location of the lot or building plot .such parking maybe provided on other property under the same ownership whether in fee simple or through a perpetual easement not more than three hundred and fifty (350) feet distant from the building site, provided that the proposed parking area is located in a district where parking lots are permitted for that use. (7) A developer may provide up to 25% of the total parking requirement using compact car spaces. These spaces shall be a minimum of _requirement wide by 16 feet deep. The location of such spaces shall be noted on the site plan. The parking requirement for banks, day care centers, offices and personal services shall be one space per 275 square feet. The parking requirement for medical and dental offices shall be one space per 200 square feet The joint use or sharing of parking facilities is encouraged and shall be allowed based on consideration of the types of facilities sharing and the hours of operation of each. b. Signs An additional identification sign oriented to the creek may be allowed for projects oriented to the creek. Signs oriented to the creek shall not exceed sixteen (16) square feet in area, four (4)feet in height or six (6) feet in length. Such signs may be indirectly lighted from ground lighting and shall be no closer to the creek than the minimum reservation line. (3) (5) (8) (9) Zoning Ordinance Page 7 - 35 7.22 DISTRICT C-B BUSINESS COMMERCIAL A. PURPOSE: This district is intended as an alternative to general commercial districts in areas where certain commercial uses may be appropriate, but where more intensive uses of the land may not be compatible with the surrounding character. Only limited outside business activity is allowed. Outside business activity is defined as outside displayof merchandise for sale but does not include outside storage of merchandise. Ouside business activity locations are permitted onlyin areas no further than 50 feet from the building where the primary business is locaed and are not allowed in areas out in the parking lot. Outside business activity is not _permitted within 50 feet from any adjacent roadway. (As amended by Ordinance No. 2220 dated November 20, 1996) B. PERMITTED USES: Administrative/professional offices. Alcoholic beverage sales (retail). Art studio or gallery. Cleaner (no on -site cleaning). Dance or music school. Domestic household and office equipment rental. Dormitory. Financial institution. Hotel/motel. Personal service shop. Radio or TV station or studio (no towers). Restaurant. Retail sales. Theater or motion picture house. Veterinary hospitals. (As amended byOrdinance No. 2356 dated October 22, 1998) Other uses may be considered by the Commission. C. SITE PLAN/LANDSCAPE REVIEW REQUIRED: Refer to Sections 10 and 11. D. CONDITIONAL USES PERMITTED: The following conditional uses shall be allowed in addition to any use allowed under Section 8.12: Night Clubs. Convenience Stores. Gasoline and Service Stations. Cleaners with on -site cleaning facilities. (As amended by Ordinance No. 2316 dated March 12, 1998) E. AREA REQUIREMENTS: Refer to Table A at the end of this section. F. PARKING REQUIREMENTS: Refer to Section 9. G. SIGN REGULATIONS: Refer to Section 12. (As amended by Ordinance No. 1904 dated September 12, 1991) Zoning Ordinance Page 7 - 37 D. PERFORMANCE CRITERIA: The following criteria shall be met for any use in this district. Buffer yard:. The buffer yard is a combination of setback and visual barrier with the plantings required thereon. Both the amount of land and type plantings are designed to separate different zoning districts from each other and to separate different types of land uses from each other. -Buffer yards shall be located on the outer perimeter of a lot or parcel, extending to the boundary line. They shall not be located on any portion of an existing or dedicated public or private street or right-of-way. The building setback area may be contained within the buffer yard area. Buffer areas may be excluded from the land area used to calculate landscape point requirements under Section 11, and the plantings thereon do not count toward the required landscape points. Buffer areas shall be irrigated. Irrigation is optional when using the buffer yard with the masonry wall. Buffer areas may be used for passive recreational activities or storm water management. They may contain pedestrian, bike or equestrian trails provided that no plant material is eliminated the required width is maintained and all other regulations are met. In no event shall any active recreation activities occur such as swimming pools, tennis courts, etc. No parking or building shall be allowed in any buffer yard area. No required buffer yard plantings shall be located in any storm water detention area. Buffer yards must be in place prior to an approved request for R&D zoning becoming effective. Buffer yard plantings and any wall details must be approved by the City Planner prior to installation and must meet the specifications in the Cityof College Station's ap?roved, plant list for buffers and wall specifications. Fifty (50%) percent of bufferyarc. plantings must be evergreen. Buffer yards are required in the following circumstances : (1) When this district abuts residentially zoned land or land that has been platted for residential development, (2) When this district is separated from residentially zoned land or land that has been platted for residential development by a street (any. required streetscape plantings shall be counted toward any required bufferyard plantings (3) When this district abuts land that is not zoned or developed for residential uses, but where an existing residence(s) is located within 100 feet of the R&D boundary line, the buffer yard shall extend 100 feet along the common property line and shall be placed in such a location as to maximize screening of the existing residence from the proposed development and any adverse impacts of the development. This buffer yard location shall be established at the time of site plan approval and must be in place prior to building permit issuance on the R&D property. Zoning Ordinance Page 7 - 39 Building Height: No portion of any structure or building, in this district and within 75 feet of an existing plated residential property line or within 100 feet of an existing residence on an unplatted tract, shall exceed one story or 20 feet in height. When greater than 75 feet Tom a residential property line, the maximum height shall not exceed 2 stories or 35 feet.. Building Materials: All main buildings shall have not less than ninety (90%) percent of the total exterior walls, excluding doors, windows and window walls, constructed or faced with brick, stone, masonry, stucco or precast concrete panels. Lighting: All exterior lighting designed for security, illumination, parking lot illumination or advertising shall be designed pointing downward to ensure that it does not extend into adjacent residential properties. Nighttime lighting shall be low level lighting and so situated as to not directly or indirectly extend into adjacent residential properties. Utility Service: All new utility services or upgrading of existing services shall be installed underground according to City standards. Signs: Any detached or freestanding signage shall meet the criteria established in Section 12 of the Zoning Ordinance relating to low profile signs. Materials shall match building facade materials Any applicable State and/or Federal regulations regarding the following criteria shall be followed as well. Noise: All uses and activities conducted within this zoning district shall conform to the requirements and limitations set forth in the City of College Station Code of Ordinances, Chapter 7, Section 2: Noise. Odors: No operation shall permit odors to be released which are detectable at the property line. Other District Regulations: Uses should be designed to provide adequate access and internal circulation such that travel through residentially zoned or developed areas is precluded. All processes are to be conducted inside buildings and there shall be no outside storage or business activity. Any business operations occurring during the hours between 7 p.m. and 6 a.m. must meet all the performance criteria established in this section,, as well as limit vehicular access into the site through a designated access point that mitigates any adverse impacts of the traffic on surrounding residential areas. E. ADDITIONAL STANDARDS: This section may be applied to any conditional use proposed in this district when either the City Planner or City Engineer believe that the existing performance standards contained in this ordinance are insufficient to address the proposed use because of its technology or processes and thus,, will not effectively. protect adjacent existing or future land uses one or both shall so advise the P&Z in writing. In such cases the Planning & Zoning Commission shall hold a hearing, to determine whether a professional investigation or analysis should be performed to identify and establish additional reasonable standards. If so determined, based on the information presented at the hearing, the Planning & Zoning Commission will identify the areas to be investigated and analyzed and will direct the staff to conduct the appropriate research necessary to develop standards for successful management of the new project. Any and all costs incurred by the City to develop additional standards shall be charged to the applicant and included as an addition to the cost of either the building permit fee or zoning application fee. F. PARKING REGULATIONS: Refer to Section 9 G. LANDSCAPING REGULATIONS: Refer to Section 11. H. SIGN REGULATIONS: Refer to Section 12. (As amended by Ordinance No. 2180 dated May 23, 1996) Zoning Ordinance Page 7 - 41 APPEAL: Appeals from decisions of the NRB/PRC shall be to the Planning and Zonin . Commission. All appeals must be submitted in writing and within 10 days of the N' t /PRC decision to the office of the City Planner. The City Planning office shall schedule a hearing of the appeal before the Commission within 30 days from receipt of the letter of appeal. D. SPECIAL RESTRICTIONS: Recent parking , and traffic studies conducted for the Northgate Redevelopment Plan reveal that there is a significant deficiency in the numbers of available parking spaces and that existing parkin and traffic facilities are sub- standard. Because each particular use has relatively different parking and traffic impacts, when reviewing a project the NRB may require additional parking and traffic impact studies, a review of existing .occupancy, and other reasonable appropriate data to determine the impact of the project. Additional parking or landscaping may be required where studies reveal that it is necessary to relieve or mitigate this impact. E. SUB -DISTRICT REGULATIONS 1. SUB -DISTRICT NG-1 HISTORIC NORTHGATE a. PURPOSE: This subdistrict is intended for areas in Northgate containing historically significant structures which are included in the Northgate Historic Resources Survey, as well as structures that are eligible for inc.usion in the National Register for Historic Places. This subdistrict also applies to areas containing a diversity. of pedestrian -oriented retail and entertainment businesses that are in close proximity to on -campus dormitories. This zoning district shall incorporate regulations in accordance with the Northgate Redevelopment Plan which are designed to aid structural rehabilitation and pedestrian -oriented infill development in a manner compatible with the character of the Northgate area. b. PERMITTED USES: The following uses are permitted: Definitions of uses shall be those construed to be in accordance with customary municipal planning, engineering, or normal English usage. Alcoholic beverage sales - retail and wholesale Apartments or residential condominiums Bank Bed and Breakfast Bookstore, retail and wholesale Child Care Cleaner, dry and pressing plant, laundry and/or linen supply Commercial amusements (excluding sexually oriented commercial enterprises) Domestic household equipment rental, storage Dormitories Filling Stations Furniture, appliance store, sales, service Hardware store Public parking building or lot for operating vehicles Printing and reproduction Private lodges, fraternal Radio or TV stations or studios, (no towers) Restaurant, without drive-in Retail sales and services, under 7500 square feet Theaters and motion picture houses Any other use determined by the Commission to be of the same general character as the above permitted uses. Zoning Ordinance Page 7 - 43 J• (2) Eligible landscape/streetscape improvements shall include raised planter boxes, at-gradeplanting beds, indoor window plantings where sidewalks are too narrow for outside plantings, seativ, benches, light features trash receptacles, decorative railings, and other elements featured in the College Station Streetscape Plan. The standards set forth herein are in lieu of and not in addition to the Landscaping Requirements contained in Section 11 of this Zoning Ordinance. SIGN REGULATIONS: Attached signs only. Refer to Section 12 of the Zoning Ordinance. k. PARKING SCREENING: A three foot high parking screen shall be provided when parking is adjacent to public Right of Way. Screening may be accomplished using plantings, berms, or structural elements. 1. DUMPSTERS: Dumpsters shall be kept in the rear of the building and shall be screened with devices made of masonry or wood with surrounding landscaping. Where feasible, consolidation of dumpsters may be required by the NRB/PRC. 2. SUB -DISTRICT NG-2 COMMERCIAL NORTHGATE a. PURPOSE: This subdistrict is intended for areas in North ate containing larger retail commercial uses and undeveloped land. . This subdistrict also applies to areas identified in the Northgate Redevelopment Plan as suitable for mixed -use redevelopment in close proximity to Texas A&M University. This zoning district shall incorporate regulations designed to aid mixed -use development and redevelopment in a manner compatiblge with the general character of the Northgate area. b. PERMIrl 1ED USES: The following uses are permitted: Definitions of uses shall be those construed to be in accordance with customary municipal planning, engineering, or normal English usage. All permitted uses in NG-1, plus the following: Apartment Hotel Bowling alley Drive-in sales Drive-in eating establishment Hotel Motel Retail sales and services, over 7500 square feet Shopping Centers Any other use determined by the Commission to be of the same general character as the above permitted uses. c. CONDITIONAL USES PERMI 1'1 ED: The following conditional uses shall be allowed in addition to any use allowed under section 8.12 provided the Commission determines them to be compatible with the general character of the particular area within which they are proposed to be located and provided these uses do not adversely affect or limit uses of adjacent or nearby property: (1) Fraternity or sorority houses and fraternity or sorority meeting places (2) Group Housing (3) Hospital, sanitarium, nursing home, or convalescent home (4) Night Clubs Zoning Ordinance Page 7 - 45 b. PERMITTED USES: The following uses are permitted: Definitions of uses shall be those construed to be in accordance with customary municipal planning, engineering, or normal English usage. Townhouses Apartment(s) and Apartment buildings Convalescent homes Home occupations Dormitories Parking lots associated with other permitted uses in this district Rooming and Boarding houses Any other use determined by the Commission to be of the same general character as the above permitted uses. c. CONDITIONAL USES PERMITTED: The following conditional uses shall be allowed in addition to any use allowed under section 8.12 provided the Commission determines them to be compatible with the general character of the particular area within which they are proposed to be located and provided these uses do not adversely affect or hmit uses of adjacent or nearby property: (1) Bed and Breakfast (2) Fraternity or sorority houses and fraternity or sorority meeting places (3) Group housing d. AREA REQUIREMENTS: As required by Chapter 3, Building Regulations of the City of College Station Code ot_Ordinances. Refer to Table A. e. PARKING REQUIREMENTS: Off-street parking shall be required by the NRB/PRC in accordance to parking and traffic impact study data. f. BICYCLE PARKING: Projects involving site development or redevelopment require the installation of a minimum of 1- bicycle space per dwelling unit. In no case shall more than 20 bicycle parking spaces per apartment project be required. LANDSCAPE REQUIREMENTS: Refer to Section 11 of the Zoning Ordinance. g. h. SIGN REGULATIONS: Attached signs only. Refer to Section 12 of the Zoning Ordinance. i. PARKING SCREENING: A three foot high parking screen shall be provided when parking is adjacent to public Right of Way. Screening may be accomplished using plantings, berms, or structural elements. j. DUMPSTERS: Dumpsters shall be kept in the rear of the building and shall be screened with devices made of masonry or wood with surrounding landscaping. Where feasible, consolidation of dumpsters may be required by the NRB/PRC. EXEMPTIONS: Legally nonconforming structures and uses shall refer to Section 10 of this Zoning Ordinance to determine whether and to what extent they are exempt from the requirements in this ordinance. (As amended by Ordinance No. 2183 dated June 13, 1996) Zoning Ordinance Page 7 - 47 5. The provisions for parking spaces for all uses will be as established in Section 9 of this ordinance. Alternative parking standards may be allowed where the applicant provides evidence showing the alternative is acceptable to the City and meets the intent of Section 9. Development requirements for each separate PD District shall be included as a part of the development plan for each PD District and shall include, but may not be limited to: uses, density, lot area, lot width, lot depth, yard depths and widths, building height, building elevations, coverage, floor area ration,, parking, access, streets and circulation, screening, landscaping, accessory buildings, signs, lighting, project _phasing or scheduling management associations, and other requirements as the City Council and Planning an Zoning Commission may deem appropriate. The preparation of preliminary and final plats for the development shall be prepared in accordance with the provisions of the Subdivision Regulations and with any modifications approved by the Planning and Zoning Commission or City Council on the development plan. The preparation of site plans for the development shall be in accordance with the provisions of the Zoning Ordinance and with any modifications approved by the Planning and Zoning Commission or City Council. E. The PD District shall be designated as a zoning district on the City Zoning Map once Council approves the PDD. F. The Ordinance granting a PD District shall include a statement as to the purpose and intent of the planned development granted therein. All specific conditions of approval that are imposed by the City Council shall be listed in the PDD ordinance and development plans shall be referenced as attachments. G. SPECIFIC DEVELOPMENT CRITERIA: Buffer Yards: Fach proposed development shall be reviewed to determine the compatibility of the development with surroundingland uses. Open space buffers shall be required to separate land uses within the plannd development from land uses adjacent to the planned development unless it is determined by the Planning and oning Commission that no incompatibility exists between the land uses. No structure, parking lot, equipment pad, or other manmade construction not approved by the City shall be placed in an open space buffer. Buffer yard choices shall, at a minimum be those found in Section 7.23 R&D District, subsection D. Performance Criteria. 'Wider buffer yards may be required by the Planning & Zoning Commission where necessary to mitigate negative impacts of more intense uses on less intense uses either within the PDD or between the PDD and adjacent uses or districts. Building Heights: Where structures within the planned development are proposed to exceed thirty-five feet (35') in height on land adjacent to any residential use or an residential or agricultural zoning districts, such structures shall be located a minimum of one foot (1') from the boundary of the open space buffer described in Section F above for each two feet (2') of h eight over thirty five feet (35'). Access and Frontage: Planned developments designated as PDD-B, PDD-I, or PDD-M shall have frontage along and access to major arterial streets on at least one side of the proposed development. Access through a residential area toa PDD-B, PDD-I, PDD-M via a local street (as defined in the City's Subdivision Regulations) is prohibited. H. CONDITIONS OF APPROVAL: The Planning and Zoning Commission or City Council shall not approve a planned development if it finds that the proposed planned development: 1. does not conform with applicable regulations and standards established by this ordinance; Zoning Ordinance Page 7 - 49 3. Minor additions to parking lots comprising no more than 25 percent of the original number of parking spaces required, not to exceed 25 spaces. 4. Clearing or grading that does not exceed 5,000 square feet in area. 5. With Council authorization on the originally approved development plan there may be an increase of no more than 25 percent of the total number of dwelling units for single-family attached or multi -family developments as long as the maximum allowable density shown on the land use plan is not exceeded. (As amended by Ordinance No. 2297 dated January 7, 1998) Zoning Ordinance Page 7 - 51 DISTRICT USE SCHEDULE - TABLE A Dist. Min. Lot Min. Lot Min. Lot Area/DU Width Depth Min. Front Min. Side Min. Side Setback Setback St. Setback Min. Rear Setback Max. Max. Net Height DU/AC A-0 5 acres R-1 5,000 SF 50' R-lA 4,000 SF none R-1B 8,000 SF none R-2 3,500 SF 35'(E) R-3 2,000 SF 20' R-4 R-5 R-6 Lot area, setbacks, height determined by R-7 See Mobile Home Park Ordinance. NG-3 No Minimum PUD Sec. 7.19 for restrictions. A-OX 2.0 Acres A -OR 1 Acre C-N Sec. 7.10 24' A-P, C-1, C-2*, C-3 , CB 24' NG-1 NG-2 C-PUD Sec. 7.20 for restrictions. 100' none none 100' 100' Sec. 7.10 100' RESIDENTIAL DISTRICTS 50' 20' 15' 25'(D) 7.5'(C) 15'(F) 25'(F) 25'(D) 7.5'(C) 15'(F) 20'(F) 25'(D) 7.5'(C) 15'(F) 25'(F) 25'(D) 7.5'(C) 15'(F) 20'(F)(H) 25'(D) (A)(B) 15'(F) 20'(F) 25'(D) (A)(B) 15' 2S'(D) (A)(B) 15' site plan review; density above 24 15' 50' 15' 15' 50' 25' 25' COMMERCIAL DISTRICTS 15' 15' 25' 25' 0'(J) 0'(J) (A)(B) (A)(B) (B) 0' (B) 0' 35' 2.5 story/35' 2.5 story/35' 2.5 story/35' 2.5 story/35' 35' 25'(F) 2.5 story/35' 20'(F) 45' DU/acre determine) by City 8.0 10.0 6.0 12.0 14.0 16.0 24.0 Council 60' no max.(1) 25' 35' 50' 35' 1.0 15' 35' 15' 15' 15' 50' None(J) *When C-2 abuts single family residential, duplex, or townhouse development or zoning districts. 24' 100' 25' 40' 15' INDUSTRIAL DISTRICTS 40' 35'(G) M-1 100' 200' 25' (A)(B) 15' 15' M-2 25' (A)(B) 25' 15' A - A minimum side setback of 7.5 feet is required for each building or group of contiguous buildings. B - Lot Line construction on interior lots is allowed where access to the rear of the building is provided on the site or by dedicated right-of-way or easement. C - Zero lot line construction of residence is allowed where property on both sides of lot line is owned and/or developed simultaneously by single party. Development under lot line construction requires prior approval by the Zoning Official. In no case shall a single family residence or duplex be built within 15 feet of another building. D - Minimum front setback may be reduced to 15 feet when approved rear access is provided, or when side yard or rear yard parking is provided. E - The minimum lot width for duplex dwelling may be reduced to 30 ft./DU when all required off-street parking is provided in the rear or side yard. Zoning Ordinance Page 7 - 52 COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Name: Request Submitted on (date): t I will not be in attendance at the meeting of for the reason(s) specified: It -ARcuatA0_/ °1440A, u� :-T(uAR Signature but Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you! mittee 3'!ir'siniti o:projects/wpc/oversightcommittee/members/absenteeform. doc MEMORANDUM TO: WPC Oversight Committee Members FROM: Glenn D. Brown, Assistant City Manager Kim Foutz, Director of Economic Development Charles Cryan, Director of Fiscal Services Subject: Clarifications Regarding TIF #7 Date: September 20, 2000 After considerable discussion and review, City Staff offers the following clarification/recommendations from comments that were made at the Wolf Pen Creek Committee meeting on September 11th. At that meeting various options were discussed for attempting to salvage Tax Increment Financing Zone (TIF) # 7 as it is structured today. Since that meeting, staff has met with the legal department, and also had time to reflect on what is realistically achievable. As a result, our recommendation is to abandon any further plans for keeping TIF # 7 as currently configured (with the College Station Independent School District and Brazos County), in tact. The reason for this recommendation is that if TIF #7 is not utilized to construct a conference center/hotel as it was originally structured, any other uses or improvements will require an amendment to the TIF and approval of the School and County. After an in depth evaluation of the amendment process, for all general purposes it is not practical to expect to accomplish this by December 11, 2000. This would not preclude the City and County from developing a project at this site in the future, if the entities so choose. Even though the TIF as originally structured may go away, there is still a great deal of planning and work needed for the development of this four to twelve acre area. Also the development of the overall trail system for the Wolf Pen Creek area should continue. City Staff appreciates all of the hard work and many efforts from the Wolf Pen Creek Oversight Committee. The purpose of this memo is to ensure that everyone's very valuable time is used in the most productive manner possible. If you have any questions please do not hesitate to contact us. CC: The Honorable Mayor and City Council Tom Brymer City Manager Harvey Cargill Jr., City Attorney Roxanne Nemcik, First Assistant City Attorney Steve Beachy, Director of Parks and Recreation WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, OCTOBER 2, 2000 NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda 1. Call to Order 2. Approval of Minutes 3. Approval of Member Requests for Absences 4. Capital Improvement Project Reports - Discussion, Consideration, and Possible Action 5. Wolf Pen Creek Zoning Ordinance - Discussion, Consideration, and Possible Action 6. Wolf Pen Creek Design Charette - Discussion, Consideration, and Possible Action 7. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http:/lwww.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, OCTOBER 2, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS James Massey, Dennis Maloney — City Council; Kay Henryson, Design Review Board; Karl Mooney, Judith Warren, Alternate — Planning & Zoning; Sharon Colson, Marsha Sanford, Alternate — WPC TIF Board; Glenn Schroeder, Parks & Recreation Board Phillip Kelby, Alternate — Design Review Board; George Dresser, Alternate — Parks & Recreation Board Tom Brymer, City Manager's Office; Mark Smith, Public Works; Jim Callaway, Development Services; Charles Cryan, Fiscal Services; Kelley Cole, Public Communications & Marketing; Steve Beachy, Parks & Recreation; Pamela Springfield, Committee Secretary Paul Clarke — Clarke & Wyndham, Inc. Regular Meeting 1. Call To Order: James Massey called the meeting to order at 12:10 p.m. 2. Approval of Minutes: Kay Henryson said that Tom McKittrick's name had been misspelled. Sharon Colson made a motion to approve the minutes from the September 2000 meeting with the correction. Glenn Schroeder seconded the motion. All were in favor and the minutes were unanimously approved. 3. Approval of Member Requests for Absences: James stated that Phillip Kelby had turned in absence request form and would not be present at the meeting. 4. Capital Improvement Proiect Reports — Discussion, Consideration, and Possible Action: Mark Smith stated that there was only one project to report on. The George Bush East extension, including the bridge across the creek at Holleman, would go out to bid that week. The last parcel was purchased and there had been a few minor design changes to make, however, it was moving forward. The time schedule for the project shows substantial completion by May 2001 and would include the area from Taco Bell, across the bridge, to Holleman. The section from Dominik to Texas Avenue is a different project. The City is in the process of acquiring the property along Kyle Street and it will probably take some time to do that. Once that is completed, the extension of George Bush at that location will be started. James asked about the status of the Wolf Pen Plaza development at the corner of Texas Avenue and Holleman. Tom Brymer stated that most of the site/utility work had been done and then they stopped. City staff has been assured that they will move forward with the development of the property, however, they had encountered some asbestos problems with some of the buildings that were demolished. Also, they told staff that a couple of the major anchors that would be going into the shopping center had wanted to change something to do with the design of their building. The last remaining building on the property has been demolished and it appears that they are moving forward with the project. 5. Wolf Pen Creek Zoning Ordinance — Discussion, Consideration, and Possible Action: (Portions of this section of the tape were difficult to hear and transcribe due to the distance of the speakers from microphone,) James said this item was in reference to the discussion at the last meeting. He added that the potential of changing the way that the lands in the corridor would be dedicated, developing a plan to know where the trails would be located for the entire district, and possibly changing the dedication ordinance for the entire district had all been discussed at that time. He asked Tom Brymer, who'd talked with McClure Engineering, about how long this would take. Tom said he'd been told 8-12 weeks. WPC Oversight Committee ti October 2000 Minutes Pave 2 Tom said that after the last meeting he had met with Mark, Jim Callaway, and Roxanne Nemcik from the Legal Department about how to move forward. The general consensus had been that it was better, from a clarity standpoint, to go ahead and get the design done so that the exact location of the trails would be known. Depending on where they lay on the property, it might be a drainage -related dedication instead of a park land dedication, which would affect how to do the ordinance amendment. He said Mike McClure had said it would take 8-12 weeks to get the survey work and design work done. A letter had been sent to Paul Clarke asking for permission to get on all properties to get the survey work done. Paul Clarke stated that the additions that he'd like to see on the letter were: N Not more than 20% of the underbrush, per acre, be cleared; That trees four inches and larger in caliper not be torn down without permission; N That trees 12" and larger in caliper not be cleared under the canopy; and Trees 20" in caliper - stay back 25' from the canopy of the tree with heavy machinery. Paul added that there were about 8 or 9 legal entities that would have to sign the letters. He said he was not the legal representative for all of entities involved, however, he could probably get most of the signatures necessary within a few days. He said he would fax those to Mark once he'd gathered them. 6. Wolf Pen Creek Design Charette — Discussion, Consideration, and Possible Action: James asked Kay Henryson to update everyone on the October 19-21 design charette. She passed out a tentative schedule and sign-up sheets. She said her intent was to pull together eight teams of people, with a member of AIA acting as a facilitator for each of those teams. She said she was trying to get commitments from people so that there would be at least four or five people per team all day Friday, and 8:00 a.m. until noon on Saturday. Besides the AIA person, the others on the team should be a mix of an owner/developer/real estate person, someone in parks and landscaping, someone in the arts, and possibly a representative from the Design Review Board (DRB) and Planning and Zoning (P&Z). She said she had the AIA people identified and she asked that anyone able to participate, to please sign up. Kay said that packets of information would be handed out to all the team members at the amphitheater on Tuesday evening from 5-7 p.m. The team members would be able to meet each other at that time and tour the site. If it rains on Tuesday then Wednesday evening would be the rain date. The charette would be held in the same room at the Conference Center all three days. Kay said there would be a reference area set up with various information, such as larger aerial maps, copies of the ordinance, articles, photographs, etc. She said she'd like to have some resource people available to answer questions — either City staff or WPC Oversight Committee members. She said at the end of Saturday morning each of the eight teams would do about a twenty -minute presentation to those present. Kay said that during the first hour of the charette on Friday, everyone would be together looking at the overall corridor. Then everyone would divide into six groups, with the seventh group continuing to work on the overall corridor theme looking at gateway, image, and identity issues. The 8th and last team would deal with transportation, parking, buses, and pedestrian issues, etc. Names for the six different teams were discussed. It was decided that a map would be done that would go in all of the team packets. Steve stated that the updated master plan, conceptual plan, land ownership map, a charette schedule, and the list that was generated at the pre -design charette workshop would also be included in the packets. Everyone agreed that it should be made clear that the idea was not to reinvent the master plan, but to revitalize the plan in place because there had been changes. Steve added that it would actually be taken a step further and the charette would be getting into the potential details for the trail design, entry points into the corridor, and that type of thing. Kay said a registration brochure would be created that would be distributed and mailed out. October 13, 2000 will be the deadline to register. Steve asked how people would be assigned to teams. Kay said she'd look at all the names on Monday, October 16, 2000 and she would try to get a good diversity on each team. Advertising on radio, Cable Channel 19 and possibly KBTX would be done. A press release would be done, and a banner placed in the park. Flyers would be distributed to the apartment complexes and property owners, and commercial businesses in the area would be contacted. The design charette agenda would be posted for all the committees involved, in the event that a quorum of one of the committees was present. WPC Oversight Committee ti October 2000 Minutes Page 3 Kay stated that a $5,000 scholarship would be set up at A&M in memory of Linda de Salvo who had been President of the AIA. Discussion continued regarding the teams, set-up of the room at the Conference Center, food, and which businesses would be contacted. Kay said that she was working from the following list of people to be contacted: Real Estate people Banking Arts Council Texas Parks & Wildlife Shopping Centers 4B Board Apartment Complexes Planning people Hotel/Motel Restaurants TV/Radio City Boards Teen Advisory Board Post Oak Mall TAMU Recreation, Parks & Tourism Landscaping People TxDot Metropolitan Planning Organization Churches in the vicinity Library Board Churches in that area Steve said that Kay had worked on some narrative that would go into the registration brochure: PurposQ: To revitalize the existing Master Plan for the WPC corridor with emphasis on parks, arts, and commerce. Goal.' To facilitate sharing of innovative ideas and expertise of community leaders, owners, developers, designers, city staff, citizens, and community organizations to define the future opportunities for public and private development. James thanked Kay for all her hard work. 7. Adjourn: James stated that there would not be another meeting until after the charette. The meeting adjourned at 1:15 p.m. WOLF PEN CREEK DESIGN CHARETTE ARTS PARKS AND COMMERCE SCHEDULE OF EVENTS Tuesday, October 17 5-7 pm (Rain date, Wednesday, October 18) Wolf Pen Amphitheater Give out packets to team members, meet and tour site Thursday, October 19 1-5 pm College Station Conference Center Set up reference area Provide staff and oversight committee members to answer participants questions Friday, October 20 - 8-5 Saturday, October 21- 8-12 College Station Conference Center Design Charette and Presentation COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE Name: Request Submitted on (date): 00 I will not be in attendance at the meeting of \ Q. 60 for the reason(s) specified: Mn,01✓aSS (to CE.Stin S IRA4 Signature Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you! o:projects/wpc/overs ightcommittee/members/absentee form.doc WOLF PEN CREEK DESIGN CHARETTE ARTS PARKS AND COMMERCE SCHEDULE OF EVENTS Tuesday, October 17 5-7 pm (Rains dale, Wednesday, October 18) Wolf Pen Amphitheater Give out packets to team members, meet and tour site Thursday, October 19 1-5 pm College Station Conference Center Set up reference area Provide staff and oversight committee members to answer participants questions Friday, October 20 - 8-5 Saturday, October 21- 8-12 College Station Conference Center Design Charette and Presentation Attendance Project Codes Agenda Monthly &mails, Correspondence PARKS, ARTS AND COMMERCE WOLF PEN CREEK DESIGN CHARETTE WOLF PEN CREEK MASTER PLAN 1r V PREPARED BY; COLLEGE STATION PARKS & RECREATION PLANNING, DEVELOPMENT SERVICES,& PUBLIC WORKS DEPARTMENT ADOPTED BY CITY COUNCIL JULY 9,19PB TEAMS:' 1. Entire Corridor 2. Transportation Issues 3. Upper Corridor - North 4. Upper Corridor - South 5. South Quadrant 6. North Quadrant 7. Festival Area 8. Lawer Corridor Additional information concerning the charette will be provided on Channel 19 or contact. Steve Beachy at 979-764-3413 or Kay Ffenryson, AIA at 979-693-8283 PARKS, ARTS AND COMMERCE WOLF PEN CREEK DESIGN CHARETTE Purpose To revitalize the existing Master Plan for the Wolf Pen Creek Corri- ' dor with an emphasis on Parks; Arts, and Commerce., Goals To facilitate sharing innovative. Ideas and expertise of community leaders, owners, developers, design- ers, city, staff, citizens and commu- nity organizations to define the To Register; simply fill oul this form, end -,nail to Steve Beachy, College Station Parks and Recreation Department, P.O. Box 9960, College Station, TX 77842 orbring to College Station Parks Office in Central Park, 1000 K,enekTap Rd. Registration deadline: October 13 Name: Address: Telephone: - E-mail (optional): Affiliation: O i.e. Wolf Pen Crock Property Owner, ❑ member of City ❑ member of organization, O-TAMU faculty,. O other WillAttend on (circle ono or more): Oct 20, Oct 21 future opportunities for public and private development. It is hoped the charette will provide those involved in the future of the district a vision toguide growth in the area and a sense of identity which will be unique to Wolf Pen Creek. After looking at the district as whole, the participants will be divided into eight groups, each looking at a different part of the Wolf Pen District. These intensive `brain- storming" sessionswill. utilize TAMi1. students to help graphically present the ideas and concepts on Saturday, October 21st at MOO to the charette members and the public. Reference -Area An area at theConference Center will be used to provide reference materials as well as 0 collage of .. photographs collected from partici- pants and the public illustrating comparable projects. If, you have a photograph or magazine article which .you would like to share, please mail or bring to Steve Beachy.atthe Parks and'Recreation Office in Central Park before October 18th. These can be, pictures of buildings; _ parks,, trails, street landscaping, etc..' Please attach a return envelope to the photo/article if you would like, it . returned to you.. Schedule Friday, October 13 Registration Deadline Tuesday, October 17 (Rain date, Wednesday, Octg5er 18) 5-7PM Wolf Pen Creek Amphitheater Informational packets will be available for team members.. This will be an . opportunity to meet other partial- . ;pants and walk through the district. Thursday, October 19 College Station Conference Center 1300 George Bush Dr. Room 127 The reference room will be available. with additional . information concern- ing Wolf Pen Creek's History and Pe- velopment. Staff will be present to answer any questions concerning the. project or the Charette. Friday, October 20 8 AM - 5 PM & Saturday, October 21 8AM-12PM College Station Conference Center 1300 George Bush Or. Room 127 Intensive Design Charette will happen with 8 teams, each lead by the Brazos Chapter, American Institute of Archi- tects and will be comprised of mem- bers from the community, city staff, owners and developers, and students: as well 25 any interested citizen. Non -registered visitors are welcomed! PARKS, ARTS AND COMMERCE OLF PEN CREEK DESIGN CHARETTE October 20 21, 2000 (Registration deadline, October 13) Sponsored by the Cry 01 College Station In 003170c{Ion with = Texas A&M University Department of Landscape Architecture &'Urban Planning. Department of Archltec Cure and Brazos Chapter, Americah Institute of Architects MAYOR LYNN MCILHANEY COUNCILMAN JAMES MASSEY COUNCILMAN RON SILVIA COUNCILMAN WINNIE GARNER COUNCILMAN ANNE HAZEN HARRY GREEN 1304 SCARBOROUGH COLLEGE STATION, TX 77840 LEE BLANK 2707 TEAKWOOD COURT COLLEGE STATION, TX 77840 JERE BLACKWELDER 1815 BEE CREEK DRIVE COLLEGE STATION, TX 77840 CAROLYN WILLIAMS 4614 SHOAL CREEK DRIVE COLLEGE STATION, TX 77845 BILL TRAINOR 8505 AMETHYST COLLEGE STATION, TX 77845 WAYNE RIFE 9255 BROOKWATER CIRCLE COLLEGE STATION, TX 77845 -ZL MOONEY 7z2 BERRY CREEK COLLEGE STATION, TX 77845 COUNCILMAN LARRY MARIOTT TOM BRYMER, CITY MANAGER MARK WEICHOLD 2010 SPRING CREEK COLLEGE STATION, TX 77845 GENE JOYCE 3203 WESTCHESTER AVE COLLEGE STATION, TX 77845 RICK FLOYD 4758 STONEBRIAR CT. COLLEGE STATION, TX 77845 JOHN HAPP 5007 CRYSTAL DOWNS CT. COLLEGE STATION, TX 77845 GEORGE MCLEAN 5901 LOS ROBLES COLLEGE STATION, TX 77845 PHILLIP KELBY CIC CORPORATION 200 GREENS PRAIRIE ROAD COLLEGE STATION, TX 77845 JUDITH WARREN 904 FRANCIS DRIVE COLLEGE STATION, TX 77840 COUNCILMAN DENNIS MALONEY GLENN BROWN ASSISTANT CITY MANAGER NANCY CROUCH 8700 APPOMATTOX DRIVE COLLEGE STATION, TX 77840 SHERRYE COGGIOLA 5002 MAIDSTONE COURT COLLEGE STATION, TX 77845 JOE HORLEN 4607 ST. ANDREWS COLLEGE STATION, TX 77845 RAY HARRIS 6026 AUGUSTA CIRCLE COLLEGE STATION, TX 77845 JUDY HOLT 5002 AUGUSTA CIARCLE COLLEGE STATION, TX 77845 MARSHA-SANFORD 4603 SHOAL CREEK COLLEGE STATION, TX 77845 SHARON COLSON 1116 NEAL PICKETT COLLEGE STATION, TX 77840 KENT LAZA McCLURE ENGINEERING 08 WOODCREEK DR. ALLEGE STATION, TX 77845 MARK SMITH PUBLIC WORKS KELLEY COLE CHARLES CRYAN BOB RUTH McCLURE ENGINEERING 1008 WOODCREEK DR. COLLEGE STATION, TX 77845 I_ .fHY PARKER EASTMARK CENTER OFFICES 7607 EASTMARK DRIVE COLLEGE STATION, TX 77840 ELTON ABBOTT ARKITEX STUDIO 511 UNIVERSITY DR. E. COLLEGE STATION, TX 77840 MICHAEL RECORD ARKITEX STUDIO 511 UNIVERSITY DR. E. COLLEGE STATION, TX 77840 J.P. GROM BROWN, REYNOLDS, WATFORD 2700 E. BYPASS, M0 COLLEGE STATION, TX 77845 •K FORESTER • S CONVENTION & VISITOR BUREAU 715 UNIVERSITY DRIVE EAST COLLEGE STATION, TX 77840 MIKE MCCLURE McCLURE ENGINEERING 1008 WOODCREEK DR. COLLEGE STATION, TX 77845 BOB MOSLEY JIM CALLAWAY KIM FOUTZ PAUL CLARKE CLARKE & WYNDHAM, INC 3608 E. 29TH STREET BRYAN, TX 77802 MOISES GONZALEZ HOLSTER & ASSOCIATES 7607 EASTMARK #200 COLLEGE STATION, TX 77840 CHARLIE BURRIS ARKITEX STUDIO 511 UNIVERSITY DR. E. COLLEGE STATION, TX 77840 CHRIS GILBERT BROWN, REYNOLDS, WATFORD 2700 E. BYPASS, #M0 COLLEGE STATION, TX 77845 R.L. PAYNE & ASSOCIATES 1509 EMERALD PKWY, #104 COLLEGE STATION, TX 77840 RON FULTON QUALITY SUITES 1010 UNIVERSITY DRIVE COLLEGE STATION, TX 77840 CHUCK ELLISON ATTORNEY AT LAW PO BOX 10103 COLLEGE STATION, TX 77842 FRANK"SIMONEAUX JANE KEE CHARLES WOOD JIM DUNLAP CLARKE & WYNDHAM, INC 3608 E. 29TH STREET BRYAN, TX 77802 ANDREW HAWKINS HOLSTER & ASSOCIATES 7607 EASTMARK #200 COLLEGE STATION, TX 77840 CHAD GRAUKE ARKITEX STUDIO 511 UNIVERSITY DR. E. COLLEGE STATION, TX 77840 TOM PARKER BROWN, REYNOLDS, WATFORD 2700 E. BYPASS, #400 COLLEGE STATION, TX 77845 BILL SAVAGE CSISD 1812 WELSH AVE. COLLEGE STATION, TX 77840 DAVID ROMEI ARTS COUNCIL OF THE BRAZOS VALLEY 2501 TEXAS AVENUE COLLEGE STATION, TX 77840 DR. PETER WITT RECREATION, PARK & TOURISM TAM U ) FRANCIS HALL !-LEGS STATION, TX 77843-2261 BILL LANCASTER 303 DEXTER COLLEGE STATION, TX 77840 SHAWN CARLSON 1031 ROSE CIRCLE COLLEGE STATION, TX 77840 MYRON GANTT 9405 STONEBRIDGE DRIVE COLLEGE STATION, TX 77845 CHARA RAGLAND 2200 FERBER CIRCLE COLLEGE STATION, TX 77845 I uM BEVANS, JR 5008 COMMONWEALTH CT. COLLEGE STATION, TX 77845 KONA RANCH STEAKHOUSE 520 HARVEY ROAD COLLEGE STATION, TX 77840 TEXAS COOKIE CUTTERS & DELI 900 HARVEY ROAD, SUITE 5-B COLLEGE STATION, TX 77840 CITY CRAB 1601 TEXAS AVE SOUTH COLLEGE STATION, TX 77840 1 TAP 81:, HARVEY ROAD COLLEGE STATION, TX 77840 SCOTT SHAFER GREENWAYS COUNCIL MONTE TRENCKMANN 205 FIDELITY COLLEGE STATION, TX 77840 ROBERT MCGEE 1603 FRANCIS DRIVE COLLEGE STATION, TX 77840 GRAHAM SHEFFY 2901 PIERRE COLLEGE STATION, TX 77845 ALAN KING THE LAND DESIGN GROUP, INC. 3707 S. COLLEGE AVENUE BRYAN, TX 77802 BOB DAVIS FIZOLI'S PO BOX 564 WACO, TX 76703 NINFA'S MEXICAN RESTAURANT 1102 HARVEY ROAD COLLEGE STATION, TX 77840 GARCIA'S MEXICAN CAFE 1704 GOERGE BUSH EAST COLLEGE STATION, TX 77840 BENNIGAN'S GRILL & TAVERN 1505 TEXAS AVE SOUTH COLLEGE STATION, TX 77840 SWENSEN'S ICE CREAM CULPEPPER PLAZA SHOPPING CENTER HARVEY ROAD COLLEGE STATION, TX 77840 DEBORAH JASEK 1007 WINDING ROAD COLLEGE STATION, TX 77840 MARGARET GRIFFITH 1102 SAN SABA COLLEGE STATION, TX 77845 THOMAS TAYLOR 2805 MESCALERO COURT COLLEGE STATION, TX 77845 LEE BATTLE CLAY BRITT THE LAND DESIGN GROUP, INC. 3707 S. COLLEGE AVENUE BRYAN, TX 77802 BRETT OLDHAM JOHNNY CARINO'S 620 HARVEY ROAD COLLEGE STATION, TX 77840 SONIC DRIVE-IN 512 HARVEY ROAD COLLEGE STATION, TX 77840 SWEET EUGENE'S 1702 GEORGE BUSH DR. EAST COLLEGE STATION, TX 77840 CICI'S PIZZA BUFFET 1713 S. TEXAS AVENUE COLLEGE STATION, TX 77840 SOUPER SALAD 1727 TEXAS AVE COLLEGE STATION, TX 77840 WOLF PEN FAMILY RECREATION 2400 EARL RUDDER FREEWAY S. `.LEGE STATION, TX 77845 CARDOC 204-A HARVEY ROAD COLLEGE STATION, TX 77840 PIER 1 IMPORTS 1402 HARVEY ROAD COLLEGE STATION, TX 77840 POTATO SHACK 909 HARVEY ROAD SUITE B COLLEGE STATION, TX 77840 ELREY ASH ASH & BROWNE ENGINEERING 3800 HIGHWAY 6 SOUTH COLLEGE STATION, TX 77845 MIKE PATTERSON COLLEGE STATION POLICE DEPT. RICK LEMONS 905 WELSH COLLEGE STATION, TX 77840 LARRY RINGER 4717 ST. ANDREWS COLLEGE STATION, TX 77845 KATHY APPELT 1907 COMAL CIRCLE COLLEGE STATION, TX 77840 L 'E MOORE 5609 CHELSE CIRCLE BRYAN, TX 77802 OFFICEMAX 833 410 HARVEY ROAD COLLEGE STATION, TX 77840 WOODSTONE WASH HAUS 913 HARVEY ROAD COLLEGE STATION, TX 77840 DOUBLEDAVE'S 919 HARVEY ROAD COLLEGE STATION, TX 77840 BURGER KING 1719 TEXAS AVENUE SOUTH COLLEGE STATION, TX 77840 DALE BROWNE ASH & BROWNE ENGINEERING 3800 HIGHWAY 6 SOUTH COLLEGE STATION, TX 77845 BRUCE BATEMAN 1512 JASMINE CT COLLEGE STATION, TX 77845 690-7301/H 845-8936/W B BATE MAN @TAZ.. TAM U. E D U RANDY BRUMLEY CITY PROJECT COORDINATOR BILL BARZAK 1106 EDGEWOOD BRYAN, TX 77803 ELAINE VANCE 1504 BENNETT BRYAN, TX 77802 KAREN WITT 607 E. UNIVERSITY COLLEGE STATION, TX 77840 PARTS AMERICA 204 HARVEY ROAD COLLEGE STATION, TX 77840 RUDY'S BARBECUE 504 HARVEY ROAD COLLEGE STATION, TX 77840 LOS CUCOS 1521-A TEXAS AVENUE COLLEGE STATION, TX 77840 THE BAGEL STATION 1703 TEXAS AVENUE SOUTH COLLEGE STATION, TX 77840 FRANK, COX 1728 STARLING COLLEGE -STATION, TX 77845 690-9032/H 845-5511/W FCOX@PTTFS4@TAMU.EDU ERIC MILLER 1415 ANTONE COURT COLLEGE STATION, TX 77840 693-4678/H 821-0330/W EM@BITSMART.COM GARY BALMAIN CITY PROJECT COORDINATOR MARY CHAUVIN 1015 MUIRFIELD COLLEGE STATION, TX 77845 JO BERG 414 E. BROOKSIDE BRYAN, TX 77801 ERIC PLOEGER I Steve Beachy - Charette Registration Page 1 I From: Afsaneh Yazdani To: Steve Beachy Date: 10/13/00 1:20PM Subject: Charette Registration Charette Registration: Name: Ande Bloom Address: 1209 Glade, C.S. TX 77845 Phone: 696-3517 (H) 693-8495 E-mail: ande.bloomOprodigy.net Affiliation: Brazos Greenways Council Project Coordinator She will be available after 8 am on Friday and has to leave at 3 PM I'm not sure about Saturday. JUDITH DO GREENWAYS PROGRAM 7p4....3844 MGR. (i71) ,r1 BFN,ITC).:AbFiES-MEATH 13-El,b14t§'PitAtilietit'SOFT.COM LA RY'WELLS 2551 -A TEXAS' AVE. S COLLEGE STATION, T 77840 693-5359 LWELLS@MDGCS.COM Co e 'En l+c)ti'eAAct,... Cr. Cs(tcac... r (1, 0.Q.5 toxmces ft_Qcw 4/ Kelley Cole, 764-3768 Public Communications & Marketing Manager October 6, 2000 For Immediate Release City of College Station To Hold Wolf Pen Creek Design Charette The City of College Station will hold a Wolf Pen Creek (WPC) Design Charette to revitalize the Master Plan for the WPC Corridor with an emphasis on Parks, Arts and Commerce. The Charette will facilitate the sharing of innovative ideas and expertise of community leaders, owners, developers, designers, city staff, citizens and community organizations to define the future opportunities for public and private development in WPC. The City is currently seeking volunteers to participate in the Charette. Interested parties can contact Steve Beachy, College Station's Parks & Recreation Director, at 764-3413, or Kay Henryson, American Institute of Architects, at 693-8283. The Charette will enable those involved to share in a vision to guide growth in the WPC District and a sense of identity unique to the WPC area. After reviewing the WPC District as a whole, participants will be divided into eight groups, each looking at a different part of the district. The groups will work with Texas A&M University students, who will assist in graphic presentation of ideas and concepts of the groups. These presentations will be made to charette members, the media and public on Saturday, October 21 at the College Station Conference Center, 1300 George Bush Drive. The WPC Charette Schedule of Events: Friday, October 13 Registration Deadline Tuesday, October 17 (rain date: October 18) 5:00-7:00 p.m., WPC Amphitheater Thursday, October 19 3:00-7:00 p.m., CS Conference Center Friday, October 20, 8:00 a.m. to 5:00 p.m. Saturday, October 21, 8:00 a.m. to 12:00 Noon CS Conference Center Information packets distributed to team members. Walk-through WPC area. WPC Reference Room open. City staff to answer questions about the Charette. Design Charette work. Design Charette completion and presentations. The WPC Design Charette is sponsored by the City of College Station, in conjunction with Texas A&M Department of Landscape Architecture & Urban Planning, Department of Architecture, and American Institute of Architects, Brazos Chapter. # # # WOLF PEN CREEK OVERSIGHT COMMITTEE James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: iames-massev@tamu.edu (W) jmassey@ci.college-station.tx.us Sarah Birkhold (Parks & Recreation Board) 1811 Laura Lane College Station, TX 77845 (H) 696-2532 (W) 845-4318 (F) 845-1921 e-mail: sbirkhol@poultry.tamu.edu Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Wayne Rife (Planning & Zoning Chair) 9255 Brookwater Circle College Station, TX 77845 (H) 764-8382 (W) 694-7000 (F) 694-8000 e-mail: wwag@tca.net Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) Council office 6377 e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board N Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrens@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 777-2556 (F) 690-3189 e-mail: marshas@tca.net O: \parks\projects\wpc\oversite\members\add resses.doc\5/ 30/00 STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.tx.us Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeger@ci.college-station.tx.us Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: rnsmith@ci.college-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoseley@ci.college-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea(a�ci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.tx.us Kelley Cole, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman@ci.college-station.tx.us Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryan@ci.college-station.tx.us Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcallaway@ci.college-station.tx.us Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz@ci.college-station.tx.us Glenn Brown, Assistant City Manager 764-3510 (F) 3481 e-mail: gbrown@ci.college-station.tx.us 0:\parks\projects\wpc\oversite\members \addresses.doc\5/30/00 Nam springtield - Ne: WPC c;harrette Page 1 1 From: Steve Beachy To: Tom Woodfin Date: 5/9/00 5• 01 PM Subject: Re: WPC Charrette David Neal is the contact at the CSISD office concerning the demographic data. I am not familar with the format for the design books. We can probably generate some of the materials from our office if we have the specific information concerning size and content for each section. Also, how many copies will be needed? »> Tom Woodfin <woodfin@archone.tamu.edu> 05/09/00 01:27PM »> James, Steve, Kim, Chang -Shan, Scott: With the June 2nd meeting now on the agenda, it is appropriate to start some discussions of where I see us going for the WPC charette scheduled for late September. 1) To prepare for the charette, my graduate design studio will perform an exercise the second summer session in assembling all available/relevant data and graphic information into a 'charette book' that can be used as the source material for participants as well as maps of relevant scale to be used by teams. This is an appropriate information management and presentation for my studio group. Knowing that we will prepare camera-ready originals for this, the next question to pose is what should be included? 2) Charette Book contents should represent ALL known stakeholders involved with WPC: real estate community Brazos Greenways economic development staff WPC Oversight Committee and Design Review Board Inclusion of the real estate community, in particular Paul Clark and other property owners/developers, is critical to developing ideas that respond to development needs and pressures currently in place in WPC. As I write this the land uses in the District are being decided as witness the new shopping center at the west end of the district. The scale of WPC and its "watershed" of potential users, particularly pedestrian/bicycle, needs to be established so that design ideas and proposals are not isolated from the context and, more importantly, the relevant user groups (i.e. for retail, for entertainment, for walkers/bikers). I envision two scales of data portrayal in geographic form: the first would be for all surrounding neighborhoods around WPC, at a minimum from Dominick on the north, Earl Rudder Freeway to the east, Texas Ave and into the neighborhood on the west, and at least to SW Parkway on the south. Jumping over Harvey Road allows us to look at demographics for the many multifamily living units within short walking time to WPC District. 3) From each of you we will need to know what info you have that may have relevancy for inclusion in the Charette Book: Scott, I have been told that one of John Crompton's grad student did a park accessibility study for College Station which would include WPC and I Pam Springfield - Re: WPC Charrette Page 2 I surrounds. This would be very useful. Kim, I am sure that there is relevant demographic information, land ownership, land valuation and other data that, if not now in geographic form, could be transferred to map form to be visible to charette participants. Steve Beachy suggested contacting CSISD since recent elem. school redistricting was done using socioeconomic data showing ages, incomes, households, etc. This info is important to portray potential markets for various retail and other developments. If you already have that or can put me in contact with appropriate person(s) as CSISD, it would be appreciated. 4) Chang -Shan has indicated a strong interest in the charette and will be here this fall to help make the charette happen. Just as Northgate charette wouldn't have happened without strong volunteer effort, so the WPC charette needs similar commitments. Chang-Shan's graduate student, Hyoung-Suk Lee, is a very capable woman who just completed a case study of the Wolf Pen Creek Master Plan. She will work under the guidance of her chair, Chang -Shan, on her final study and has considered the WPC Charette and subsequent 'new' master plan as a final study. She cannot afford to do this uncompensated. Dr. Huang may be in China during the June 2nd meeting but I will keep him apprised of the situation. He was a participant in the Northgate charette so is familiar with many of the potential players. Unfortunately I am teaching in Italy this fall so will not be present at the charette. However, my contribution can be the Charette Handbook prepared for the event. This is a first draft of ideas from my point of view. Please respond, amplify or correct anything I may have missed. Each set of stakeholders has issues that need to be articulated, described, or depicted for the handbook. Then the results of the charette need to be documented like the Northgate process - I can envision Hyoung-Suk working to do that with Dr. Huang. Let me hear from you, Tom Woodfin Thomas M. Woodfin, ASLA Associate Professor & BLA Program Coordinator Dept. of Landscape Architecture & Urban Planning College of Architecture, Texas A&M University College Station, TX 77843-3137 tel: 409-845-1079 fax: 409-862-1784 CC: Ric Ploeger ateve rseacny - vvru unarrette 'age From: Tom Woodfin <woodfin@archone.tamu.edu> To: <jmassey@ci.college-station.tx.us>,<sbeachy©ci.college-station.tx.us>, <kfqutz@ci.college-station.tx us>, <cshuang@taz.tamu.edu>, <sshafer@rpts.tamu.edu> Date.;. t 5/9(001:38t'M Subject: PCCharrette James, Steve, Kim, Chang -Shan, Scott: With the June 2nd meeting now on the agenda, it is appropriate to start some discussions of where I see us going for the WPC charette scheduled for late September. 1) To prepare for the charette, my graduate design studio will perform an exercise the second summer session in assembling all available/relevant data and graphic information into a 'charette book' that can be used as the source material for participants as well as maps of relevant scale to be used by teams. This is an appropriate information management and presentation for my studio group. Knowing that we will prepare camera-ready originals for this, the next question to pose is what should be included? 2) Charette Book contents should represent ALL known stakeholders involved with WPC: real estate community Brazos Greenways economic development staff WPC Oversight Committee and Design Review Board Inclusion of the real estate community, in particular Paul Clark and other property owners/developers, is critical to developing ideas that respond to development needs and pressures currently in place in WPC. As I write this the land uses in the District are being decided as witness the new shopping center at the west end of the district. The scale of WPC and its "watershed" of potential users, particularly pedestrian/bicycle, needs to be established so that design ideas and proposals are not isolated from the context and, more importantly, the relevant user groups (i.e. for retail, for entertainment, for walkers/bikers). I envision two scales of data portrayal in geographic form: the first would be for all surrounding neighborhoods around WPC, at a minimum from Dominick on the north, Earl Rudder Freeway to the east, Texas Ave and into the neighborhood on the west, and at least to SW Parkway on the south. Jumping over Harvey Road allows us to look at demographics for the many multifamily living units within short walking time to WPC District. 3) From each of you we will need to know what info you have that may have relevancy for inclusion in the Charette Book: Scott, I have been told that one of John Crompton's grad student did a park accessibility study for College Station which would include WPC and surrounds. This would be very useful. Kim, I am sure that there is relevant demographic information, land ownership, land valuation and other data that, if not now in geographic form, could be transferred to map form to be visible to charette participants. Steve Beachy suggested contacting CSISD since recent elem. Steve beacny - vvt-' unarrette Page 2 school redistricting was done using socioeconomic data showing ages, incomes, households, etc. This info is important to portray potential markets for various retail and other developments. If you already have that or can put me in contact with appropriate person(s) as CSISD, it would be appreciated. 4) Chang -Shan has indicated a strong interest in the charette and will be here this fall to help make the charette happen. Just as Northgate charette wouldn't have happened without strong volunteer effort, so the WPC charette needs similar commitments. Chang-Shan's graduate student, Hyoung-Suk Lee, is a very capable woman who just completed a case study of the Wolf Pen Creek Master Plan. She will work under the guidance of her chair, Chang -Shan, on her final study and has considered the WPC Charette and subsequent 'new' master plan as a final study. She cannot afford to do this uncompensated. Dr. Huang may be in China during the June 2nd meeting but I will keep hire apprised of the situation. He was a participant in the Northgate charette so is familiar with many of the potential players. Unfortunately I am teaching in Italy this fall so will not be present at the charette. However, my contribution can be the Charette Handbook prepared for the event. This is a first draft of ideas from my point of view. Please respond, amplify or correct anything I may have missed. Each set of stakeholders has issues that need to be articulated, described, or depicted for the handbook. Then the results of the charette need to be documented like the Northgate process - I can envision Hyoung-Suk working to do that with Dr. Huang. Let me hear from you, Tom Woodfin Thomas M. Woodfin, ASLA Associate Professor & BLA Program Coordinator Dept. of Landscape Architecture & Urban Planning College of Architecture, Texas A&M University College Station, TX 77843-3137 tel: 409-845-1079 fax: 409-862-1784 Steve Beachy - Wolf Pen Creek Design Charette Page 1 ;I From: "Massey, James L" <james-massey@tamu.edu> To: ;TQJn:!tef ( railj°.<Tbrymer@ci.college-station.tx.us> Date: Subject: Wolf Pen Creek Design Charette Tom, I believe that the Wolf Pen Creek Design Charette "organizational" meeting yesterday went well. Here is a general summary of the discussions .... Those attending included: Kay Henryson-WPC Design Review Bd Dennis Maloney -CC Glenn Brown -CS Steve Beachy-CS Jane Kee -CS Mark Smith -CS Kim Fouts -CS Ward Wells -Exec Associate Dean, College of Architecture, TAMU Julius Gribou-Professor and Architecture Dept Head, College of Architecture, TAMU Tom Woodfin-Professor, College of Architecture, TAMU & Me There was a good discussion related to the past, current and future of WPC. There were no pointed questions about the status of the Hotel/Conf Cntr, except to say that our plans for such would weigh heavily on how the Charette process would develop. Bottom -line, the College of Architecture, is interested in helping coordinate the Charette. The,irtitial plan ts..to have'two evetrts One during thelast summer session to help define the market, demographics and other in#or attbef 61 , define the demand in WPC and how the features of the` matti Charette doUR be structured ip reactiop toithose needs. The second a d rnote'trdtr1 fly dad e, cc,rnpJishe rn fhea�l i�ey are 'tii e st6d Irti fun mg to cover expenses and for a student "scholars contribution.z` The latter w ind tiro alp $10,00© They anticipated that they matrt'"rrvert v+'ottjct &tfr II, fateSepteinber. 5 We asked Steve Beachy and Tom Woodfin to be the primary contacts between the City and the University. Steve would work on the City's behalf to include the needed City Staff, WPC landowners, other interested citizens and the members from the local Architectural/Landscape architecture professionals. Tom would coordinate providing the student/college input. This is all contingent upon the funding. Glenn and Steve said that they would visit with you about this. No committments were made. Tom Woodfin is going to try to attend the WPC Oversight meeting on Monday to discuss the project as needed with the other members of the Committee. Let me know of any questions. Thanks, jim LL P. O. Box 9960 • 1101 Texas. Avenue • College Station, TX 77842 Tel: 409 764 3500 October 9, 2000 Mr. Paul Guernsey The Hartnett Group 4504 Winewood Ct. Colleyville, Tx. 76034 Dear Mr. Guernsey, I would like to invite you to participate in a design charette for the Wolf Pen Creek District in College Station which is being held on October 20-21 at the College Station Conference Center on George Bush Drive. This is a joint effort of the Brazos Chapter, American Institute of Architects, the Texas A & M College of Architecture, Urban Planning and Landscape Architecture and the City of College Station as a venue for interested parties to contribute their ideas for enhancing and revitalizing the existing master plan, taking into account recent changes in the district and engineering being done along the creek area. Our plan is to establish eight teams comprised of an architect/facilitator from the AIA Chapter, a landscape/parks person, an owner or developer in the area, a representative of the Arts and a member of either the Planning & Zoning Commission or the Wolf Pen Creek Design Review Board. From this core we will add participants as registrations are received to fill out the teams with interested citizens, members of the real estate community, and those with backgrounds in finance and commerce. Information has also been sent to members of various Boards and organizations whom we felt might be able to contribute to the charette and TAMU students from planning and architecture who will help convert the ideas generated into graphics which could be used by the City later as a guide to possible development, both on city properties and as information to the owners and developers in the district. Home of Texas A&M University Page 2 On Tuesday, October 17th, team members will pick up informational packets at the Wolf Pen Amphitheater, meet other team members and walk thru the district. Thursday, October 19th, from 3-7 there will be a reference area open to everyone with information on the existing master plan, the George Bush East extension and bridge, bike and trail information, etc. as well as a representative of McClure Engineering, the City and the oversight committee to answer questions concerning the district and the charette. We are also trying to develop a resource area with magazine articles, and photographs of projects from other areas which might be suitable in Wolf Pen. Everyone is welcome to submit items for this area, and if your name and address is affixed to the back, these materials will be returned to you. I hope that this will be a forum which, while inspiring some innovative and creative ideas for the district, will also serve to educate the public and team members as to the restrictions and opportunities that both the city and private developers face, as well as impact of engineering requirements in dealing with the waterway/drainage areas throughout the corridor. I look forward to hearing from you. Please feel free to call myself or Steve Beachy if you have any questions or would like to register as a team member. If you cannot participate for the full day and a half charette, please feel free to attend when you can. Presentations of the groups will begin at 11:00 on Saturday. Thank you. Sincerely, K-.yM. Henryson, AIA Chairperson, Wolf Pen Creek Design Review Board cc: Massey, Brymer, chy, Clarke Copies sent to: Paul Guernsey John Vawter Bart Munro David Jarvie Greg Jarvie James Jarvie Chris Pesek Simon Kahan Leslie Feigenbaum Martha & Ernie Camp Creed Ford Ray Corkran Davis McGill Jim Allen/ DAL -MAC Eric Seitz Steve Beachy - FW: Wolf Pen Creek Design Charette Page 1 From: "Massey, James L" <james-massey@tamu.edu> To: "Jim Callaway (E-mail)" <jcallaway@ci.college-station.tx.us>, "Jane Kee (E-mail)" <jkee@ci.college-station.tx.us> Date: 10/17/00 8:28AM Subject: FW: Wolf Pen Creek Design Charette Jim/Jane, I don't have the e-mail addresses for all of the P&Z or Parks Board members and would appreciate your forwarding this note to them as reminder of the Charette. These Boards will be especially important in the implementation of our plans for WPC. I'd like to personnally encourage them to attend & participate in as much of the Charette as possible. Let me know of any questions. Thanks for your help with this. jinn James Massey City Council, Place 1 College Station, Texas 77840 (979) 845-8661 work Original Message From: James Massey <mailto:jmassey@ci.college-station.tx.us> To: Lynn Mcllhaney <mailto:Lmcllhaney@ci.college-station.tx.us> ; Ron Silvia <mailto:RSilvia@ci.college-station.tx.us> ; Winnie Garner <mailto:garnerw@fabtexas.com> ; Larry Mariott <mailto:lmariott@ci.college-station.tx.us> ; Anne Hazen <mailto:ahazon@ci.college station.tx.us> ; Dennis Maloney <mailto:dmaloney@ci.college-station.tx.us> Cc: Charles Sippial <mailto:c-sippial@tamu.edu> ; Mike Beal <mailto:mike@century21 bcs.com> ; Russell Bradley <mailto:rbradley@cox-internet.com> ; Kenny <mailto:mallardken@insnettx.com> Mallard ; Tom Brymer <mailto:Tbrymer@ci.college-station.tx.us> ; Kay Henryson <mailto:KayAIA@aol.com> ; Steve Beachy <mailto:Sbeachy@ci.college-station.tx.us> ; Susan Lowy <mailto:swlowy@tamu.edu> ; Steve Aldrich <mailto:aldrich@tca.net> ; Tim Jones <mailto:timothy.c.jones@wellsfargo.com> ; Rick Floyd <mailto:rick-floyd@tamu.edu> ; John Happ <mailto:jhapp@tamu.edu> Sent: Tuesday, October 17, 2000 7:10 AM Subject: Wolf Pen Creek Design Charette You are invited to participate in the WPC Design Charette scheduled for Friday -Sat, October 20-21, 2000. It is sponsored by the City of College Station in conjunction with Texas A&M University Department of Landscape Architecture & Urban Planning, the Brazos Chapter of the American Institute of Architects. The process is intended to support the revitialization of the existing Master Plan for the WPC Corridor with an emphasis on Parks, Arts and Commerce. We hope to facilitate sharing innovative ideas and expertise of community leaders, owners, developers, designers, city staff, citizens and community I, Steve Beachy - FW: Wolf Pen Creek Design Charette Page 2 I organizations to define the future opportunities for public and private development. It is hoped that the charette will provide those involved in the future of the district a vision to guide growth in the area and a sense of identity which will be unique to WPC. There will be eight teams. The participants will be divided into groups, each looking at a different part of the WPC District. These intensive "brainstorming" sessions will utilize TAMU students to help graphically present the ideas and concepts on Saturday, October 21 st at approximately 11:00 to the charette members and the public. These sessions will be held at the College Station Conference Center on Bush Drive. SCHEDULE: Tuesday, Oct 17: 5-7pm Informatioin packets will be available for team members. This will be an opportunity to meet other participants and walk through the WPC district. Thursday, Oct 19th: 3-7pm There will be a reference room available with additional information concerning WPC's history and development. Staff will be present to answer any questions concerning the project or the Charette. Friday, October 20: 8am - 5pm Saturday, October 21: 8am - Noon Intensive Design Charette will happen with 8 teams, each lead by the Brazos Chapter, American Institute of Architects and will be comprised of members from the community, city staff, owners and developers, students and interested citizens. Saturday, October 21 st: 11:00 Graphical presentation of ideas & concepts developed during the charette. Specific questions regarding the charette can be directed either to Steve Beachy (764-3413) or to Kay Henryson, AIA (693-8283) I'd appreciate you're sharing whatever time you have to participate in this process. The success of the charette and the future development of WPC will come only through the interests and participation of each of you. Please share this invitation with friends and other civic minded persons. 1 hope to see you all there Please let me know of any questions. jim James Massey City Council Place 1 College Station, Texas jmassey@ci.college-station.tx.us <mailto:jmassey@ci.college-station.tx.us> CC: "Kay Henryson (E-mail)" <KayAIA©aol.com>, "Steve Beachy (E-mail)" <Sbeachy@ci.college-station.tx.us> Steve Beachy - TEXT.htm Page You are invited to participate in the WPC Design Charette scheduled for Friday -Sat, October 20-21, 2000. It is sponsored by the City of College Station in conjunction with Texas A&M University Department of Landscape Architecture & Urban Planning, the Brazos Chapter of the American Institute of Architects. The process is intended to support the revitialization of the existing Master Plan for the WPC Corridor with an emphasis on Parks, Arts and Commerce. We hope to facilitate sharing innovative ideas and expertise of community leaders, owners, developers, designers, city staff, citizens and community organizations to define the future opportunities for public and private development. It is hoped that the charette will provide those involved in the future of the district a vision to guide growth in the area and a sense of identity which will be unique to WPC. There will be eight teams. The participants will be divided into groups, each looking at a different part of the WPC District. These intensive "brainstorming" sessions will utilize TAMU students to help yrapldually present the ideas and concepts on Saturday, October 21st at approximately 11:00 to the charette members and the public. These sessions will be held at the College Station Conference Center on Bush Drive. SCHEDULE: Tuesday, Oct 17: 5-7pm Informatioin packets will be available for team members. This will be an opportunity to meet other participants and walk through the WPC district. Thursday, Oct 19th: 3-7pm There will be a reference room available with additional information concerning WPC's history and development. Staff will be present to answer any questions concerning the project or the Charette. Friday, October 20: 8am - 5pm Saturday, October 21: 8am - Noon Intensive Design Charette will happen with 8 teams, each lead by the Brazos Chapter, American Institute of Architects and will be comprised of members from the community, city staff, owners and developers, students and interested citizens. Saturday, October 21st: 11:00 Graphical presentation of ideas & concepts developed during the charette. Specific questions regarding the charette can be directed either to Steve Beachy (764-3413) or to Kay Henryson, AIA (693- 8283) I'd appreciate you're sharing whatever time you have to participate in this process. The success of the charette and the future development of WPC will come only through the interests and participation of each of you. Please share this invitation with friends and other civic minded persons. 1 hope to see you all there Please let me know of any questions. jlm James Massey City Council Place 1 College Station, Texas jmassey(ci.college-station.tx.us ram sprmgtieid - special Joint Meeting Agenda Page 1 1 From: Vonn Casares To: Charles Cryan; Julie Savage; Kris Startzman; Steve Beachy; Susan Hazlett; Tammy Macik Date: 10/17/00 10:43AM Subject: Special Joint Meeting Agenda Attached is the Special Joint Meeting Agenda regarding the Wolf Pen Creek Design Charette. Please be sure that your board/commissioners receive a copy of this agenda. CC: Connie Hooks • City of College Station Special Joint Meeting Agenda City Council, Parks and Recreation Advisory Board Planning and Zoning Commission Wolf Pen Creek Design Review Board Wolf Pen Creek Tax Increment Finance Board Friday, October 20, 2000, 8:00 a,m.-5:00 p.m. and Saturday, October 21, 2000 8:00 a.m.-Noon College Station Conference Center 1300 George Bush Drive, Room 127 College Station, Texas l . Discussion and possible action regarding the development of the Wolf Pen Creek Design Charette. The process is intended to support the revitalization of the existing Master Plan for the Wolf Pen Corridor with an emphasis on Parks, Arts and Commerce. 2. Adjourn. APPROVED: City Manager Thomas E. Brymer I certify that this agenda was posted on the bulletin board at the Municipal Building, 1101 Texas Avenue, College Sta k n, Texas on October 17, 2000 at 10:00 a.m. City Secretary Connie Hooks This building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Kelley Cole, 764-3768 Public Communications & Marketing Manager October 18, 2000 INVITATION TO THE MEDIA AND PUBLIC: College Station Begins Wolf Pen Creek Design Charette The City of College Station invites the media and public to attend the Wolf Pcn Creek (WPC) Design Charette on Friday, October 20 and Saturday, October 21 at the College Station Conference Center. On Friday, from 8:00 a.m. to 5:00 p.m., nine groups of participants will develop ideas and concepts for the WPC area and work with Texas A&M University students to create graphic presentations of these concepts. On Saturday morning, each group will present their ideas to all charette members, the public and media. The WPC Design Charette will help revitalize the Master Plan for the WPC Corridor with an emphasis on Parks, Arts and Commerce. The Charette will also facilitate the sharing of innovative ideas and expertise of community leaders, owners, developers, designers, city staff, citizens and community organizations to define the future opportunities for public and private development in WPC. The WPC Design Charette is sponsored by the City of College Station, in conjunction with Texas A&M Department of Landscape Architecture & Urban Planning, Department of Architecture, and American Institute of Architects, Brazos Chapter. For more information contact Steve Beachy, College Station's Parks & Recreation Director, at 764-3773, or Kay Henryson, American Institute of Architects, at 693- 8283. ### DESIGN TEAMS AIA -ream Leader 5 Holster & Assoc/ Moises Gonzalez, Andrew Hawkins 7607 Eastmark #200; CS 7/840; 693-3179 Arkitex Studio/ Elton Abbot vt/Charlie Burris Arkitex Studio/ Chad GraukeY Mike Record,/ 511 University Dr. E.; CS 77840; 260-2635 Brown Reynolds Watford Architects/Chris Gilbere, Tom Parker Brown Reynolds Watford Architects/ J. P. GromV' 2700 E. Bypass, Suite 400; C.S. 77845 694-1791 R.L. Payne & Associates (Friday only) 1509 Emerald Pkwy, Ste 104; CS 77845 696-7272 Other AIA members to call: Eva Read-Warden/Bob Warden eread@startel.net, 268- 1378 Larry Priesmeyer- 845-8283, 693-3322 Ray Reed- 693-3844 Rodney Hill - John Greer - Mark Clayton - Tim Donathen- in Corpus Debra Hardt- in Corpus James Davidson - in Corpus Chuck Brenton (Brown Reynolds) Fred Patterson David Godbey/music Russ Reid Mike Murphy Susan Rodick/TAMU SUPPORT Corps of Engineers ,/ McClure & Assoc/Mike McClure, PE; Kent Laza, PE; McClure@myriad.net; 693-3838 ✓Bob Ruth, Landscape Architect; bobruth@txcyber.com 776-9692; mobile 222-2828 Corps of Engineers Student Chapter AIA f Prof May students V City Staff / Police/ re: security in parks Chamber of Commerce Royce Hickman Nancy Crouch Economic Development Corp Robert Worley KBTX WTAW KAMU, Marilyn Martel Sharon Colson Eagle Colleen Kavanagh ckavanagh@theeagle.com; 776-4444 ext 414 School Districts: Bryan ISD- Mike Kristynik CSISD- Bill Savage,; P. eorge McLean (Wolf Pen DRB) Ban ng: Winnie Garner/ City Council HomeBuilder's Assoc: Bryan Construction: David Ritter Hotel/Motel/Bed and Breakfast: Dick Forester/ Convention and Visitors Bureau 260-9898 also ask about restaurants Brazos Valley Lodging Assoc- Ron Fulton (Quality Suites) Panhellenic: )1 y Y2?. /2 /7,,2 y Sororities/Fraternities r.4mk 04947' we" Others: Real Estate/Development: T.H. Kwa- United Realty (conflict- NO) (BA Env Des, MA Planning, PhD Real Estate Finance) Paul Clarke- Clarke & Wyn'dha.m, Inc. 3608 E. 29th Street Bryan, Tx. 77802 846-4384 &�°�� clarke@tca.net e uat itiJim Dunlap- Clarke & Wyndham astmark Center Offices; 7607 Eastmark Dr; CS 77840 Kathy Parker Planning: Dr. Sharkawy- Urban Planning Dept (Woodlands) David Pugh- Landscape/Parks: Shan -Chang Huang- TAMU/ Landscape Arch j -.Land Design Group: Alan King, Clay Britt 846-2775; 3707 S. College Ave; Bryan; Karen Pitt-Landscape Ragland-Landscape, former WPC DRB ,/ 2200 Ferber Circle; CS 77845 �/ cragland@bio.tamu.edu (Fri only until 2:00) David Brochu-Landscape, former WPC DRB Chair The Greenery; 1512 Cavitt; Bryan; 823-7551 Don Austin- TAMU/ Landscape Arch Art/Arts Council: David, • Rome - Arts Council -- OS \"'C cAS CtN`p. C S, 77 o� Diane Stropp-Arts Council ecTudy Holt- Arts Council, DRB/ v\\0101- Joe Hutchinson- TAMU-Arch/Art Recreation Parks. and Tourism Peter Witt- TAMU Dept head/ Rec Parks & Tourism l Scott Shafer -Brazos Greenways Commission Texas Parks and Wildlife Restaurants: Within Wolf Pen: Texas Cook Cutter Deli) Ninf a' s et 1 q, Double Dave's / Potato Shack- 901 C'' ie V cs v The TapV , Garcia' s,. / woody' s 2 f10- A �� City Cra Soup N Salad- Bennigans�/� CiCi's Pizza Poet's Z blrat%wbcok Los Cucos N 4(K Swensen'sc China Wok Burger King (ato( ,. , ��,,,��✓ - 0-Q_Bagel Station, `.Z©3 r( lk Cal e(-) Johnny Carino's Manager, Brett Oldham 764-73741 Rudy' s arbecue r-' taVe-7383 -- '3' 4 � � � Sonic Kona's SteakhouseY Taco Bell Fizoli's Bob Davis; P.O. Box 564; Waco, Tx. 76703` (254) 744-0305 Rooster's Tom Bevans, Jr.; 5008 Commonwealth Ct.; CS 77845 690-6512 Near -by: JJ Owners: Within Wolf Pen: n(DN6Q. Wq.--„et o-kis \/ Aggieland Car- Bill Trainer (Wolf Pen DRB) Car Doc -✓ Parts America --- RA (-6y (242 Office Max Wolf Pen Bowling Nearby: Post Oak Mall: Culpepper Plaza: Woodstone Center: Post Oak Center: (Pier l) Post Oak Village: (Deli) Wolf Pen Plaza: (Pooh's Park) Post Oak Florist Center: Washington Chapel Baptist Church: Highway 6, South; 693-5145 Metropolitan Planning Organization Michael Parks TXDOT Ask Mark Smith or Jim Calloway Apartment Complexes TAMU Student Body President Off Campus Aggies Youth: Teen Advisory Board Seniors: Marcie Rogers/City Staff STAFF/CITY OF COLLEGE STATION City/ Manager Office: r/ Tom Brymer- City Manager tbrymer@ci.college-station.tx.us; 764-3510 ✓Glenn Brown- Asst. City Manager gbrown@ci.college-station.tx.us 764-3510 Parks and Recreation Department: Steve Beachy, Director Sbeachy@ci.college-station.tx.us; 1101 Neal Pickett 764-3413 PO Box 9960 1000 Krenek Tap; CS 77842 ,Ric Ploeger, Asst. Director rploeger@ci.college-station.tx.us; 764-3415 et.e Vanacek, Senior Parks Planner pvanecek@ci.college-station.tx.us; 764-3412 Public Relations Department: t/ Kelly Cole -Public Relations/Marketing Mgr 764-3768 Broadcast FAX kcole@ci.college-station.tx.us FAX 764-6258 Plann,ing Department/Development Services: Jim Calloway- Director, Development Services jcallaway@ci.college-station.tx.us; 764-3570 Jane Kee- City Planner jkee@ci.college-station.tx.us; 764-3757 Lee Battle- Neighborhood Planner Public Works: J Mark Smith, P.E., Director of Public Works msmith@ci.college-station.tx.us; 764-3692 Frank Simoneaux, P.E. Project Manager fsimonea@ci.college-station.tx.us; 764-3592 "Bob Mosley- City Engineer bmoseley@ci.college-station.tx.us; 764-3581 Economic Development Dept: harles Wood Kim Foutz, Economic Development Director kfoutz@ci.college-station.tx.us 764-3752 /Fiscal Department: Charles Cryan, director ccryan@ci.college-station.tx.us; 764-6364 CITY BOARDS COUNCIL: •Lynn Mcllhaney, Mayor: lmcilhaney@ci.college-station.tx.us 1009 Muirfield Village; CS 77845 690-0504 -J James Massey: james-massey@tamu.edu 3305 Mildenhall Ct; CS 77845 845-8661; 693-1072 J Winnie Garner: wgarner@ci.college-station.tx.us 2708 Redhill; CS 77845 696-4233; 260-4399 (First Am Bank) J Dennis Maloney: dmaloney@ci.college-station.tx.us 803 Welsh; CS 77840 696-6594 ti Anne Hazen: ahazen@ci.college-station.tx.us 1309 Wilshire Ct.; CS 77845 J 693-3566 Ron Silvia: rsilvia@ci.college-station.tx.us 4601 Shoal Creek Dr; CS 77845 690-6519 Larry Mariott: lmariott@ci.college-station.tx.us 6024 Augusta Circle; CS 77845 690-0094; 696-1787 Planning and zoning: Karl Mooney: mooney@tca.net 690-9500 722 Berry Creek; CS 77845 690-4344; 845-7586; 777-0604 .% Judith Warren: j-warrenl@tamu.edu 904 Francis; CS 77840 845-1953, 845-8954, 696-0570 J Rick Floyd: rick-Floyd@tamu.edu 4758 Stonebriar Circle; CS 77845 690-3050; 862-4440 Joe Horlen: joe@hhhlaw.com 4607 St. Andrews; CS 77845 690-0677; 696-1923 X104 c/Carolyn Williams: cfwilliams@spa.ars.usda.gov 4614 Shoal Creek Dr. CS 77845 690-7750; 260-9345 ✓John Happ: jhapp@tamu.edu 5007 Crystal Downs Ct. CS 77845 690-6565; 845-8511 L/Ray Harris: randkharris@earthlink.net 6026 Augusta Circle; CS 77845 690-7786; 229-3953 Ron Kaiser (former P & Z) ✓Wayne Rife (former P & Z) : 9255 Brookwater Circle; CS 77845 764-8382; 694-7000 Wolf Pen Design Review Board: ✓ Kay Henryson, AIA L/Phillip Kelby; phillip_kelby@ciccorp.com 200 Green Prairie Rd; CS 77845-9394 690-5290; 696-3542 George McLean; gmclean@collegestation.isd.tenet.edu 764-5588; 690-0918 ,/Bill Trainer; 8505 Amethyst; CS 77845 696-7589, 693-7866 j"udy Holt; judyh@loanstar.com 5002 Augusta Circle; CS 77845 774-7590; 690-3096 Wolf Pen TIF: Sharon Colson: sharon@KAMUgate.tamu.edu 1116 Neal Pickett; CS 77840 n/ 696-6050; 845-5611 Marsha Sanford: marshas@tca.net 4603 Shoal Creek; CS 77845 690-6894; 777-2556 Parks and Recreation: George Dresser: g-dresser@tamu.edu 501 Fairview; CS 77840 696-4361; 845-3327 Glenn Schroeder: gschroeder@aggiecatholic.org 1304 Autumnwood Dr; CS 77845 693-9937; 846-5717 Sarah Birkhold: sbirkhol@poultry.tamu.edu 1811 Laura Lane; CS 77845 696-2532; 845-4318 (former Parks member) Library: Larry Ringer, Pres.: 4717 St. Andrews; CS 77845 696-8912; 845-3141 CS Business Development: Harry Green, Chmn: 1304 Scarborough; CS 7784 696-4499 TEAM AREAS Overall area: traffic and pedestrian access/ trail continuity/ boulevards/ gateway issues Former conference center/hotel property Undeveloped corner of Darmouth/Holleman to mall Area north of creek between bridge and Dartmouth/ Area south of creek between bridge and Dartmouth/ Sculpture garden, trails and undeveloped Festival sight property/ Amphitheater/ and undeveloped South of Holleman to creek to bypass TEAM ASSIGNMENTS TEAM #1A/ TRAIL SYSTEM THROUGHOUT CORRIDOR Facilitator: 1. Karl Hays Arkitex Studio, Inc. background in arch, landscape & currently grad student in land development 2. Eva Read -Warden, AIA Arkitex Studio, Inc. Faculty, Dept of Arch, TAMU Pres. Brazos Chapter, AIA 3 Judith Downs City Staff Greenways Program Director 4. Chara Ragland Landscape Design Former member Wolf Pen DRB 5. Ric Ploeger City Staff Asst Director Parks & Recreation 6. M. A. Sterling Director, Brazos Valley Troupe 7. Mike Patterson Major, College Station Police Department S. Yolanda Lukaszewski TAMU Dept of Journalism 9. April Conkey Society for Conservation Biology, TAMU Chapter 10. Steven Aukers, PhD. Asst. Professor and Extension Specialist Texas Agriculture Extension Service Recreation, Park and Tourism Sciences TEAM ASSIGNMENTS TEAM #1B/ GATEWAYS, CORRIDOR IDENTITY Facilitator: 1. Chad Grauke, AIA Arkitex Studio, Inc. 2. Sharon Colson, KAMU Wolf Pen Creek TIF Board WPC Oversight Committee Representative 3. Afsaneh Yazdani City Staff, Park Planner 4. Clay Britt, Landscape Architect Land Design Group 5. Linda Piwonka, Director CS Office of Technology Services TEAM ASSIGNMENTS TEAM #2/ TRANSPORTATION Facilitator: 1. Chris Gilbert Brown Reynolds Watford Architects 2. Larry Wells Municipal Design Group 3. Stephen Hill (TAMU graduate student, Dept of Landscape Arch and Urban Planning) 5. Edwin Hard CS City Transportation Planner 6. Bob Appleton TxDot 7. Doug Johnson Metropolitan Planning Organization 8. Bahman Yazdani TAMU, Department of Energy TEAM ASSIGNMENTS TEAM #3/ Upper Corridor North Facilitator: 1. Robert Payne, AIA R. L. Payne & Associates Architects, Planners 2. Ben Boggs R. L. Payne & Associates 3. Ande Bloom Greenways Council Project Coordinator 4. Alan King, Landscape Archtiect Land Design Group 5. Pete Vanacek City Staff, Senior Parks Planner Parks and Recreation 6. Frank Cox TAMU Physical Plant, Grounds Maintenance 7. Kiley Jackson TAMU Architecture student, AIAS member 8. Clint Schroff Real Estate broker, Clarke & Wyndham TEAM ASSIGNMENTS TEAM #4/ UPPER CORRIDOR/ SOUTH Facilitator: 1. Andrew Hawkins Holster & Associates, Architects 2. Don Wilkerson, Ph.D. Professor and Extension Specialist TAMU Horticultural Sciences 3. David Wood City staff, Park Planner, Parks and Recreation 4. Pam Coe, Apartment Manager The Arbors at Wolf Pen Creek 5. Bart Munro Wolf Pen Creek Property Owner 6. Diane Stropp Past President, Arts Council 7. Frank Simoneaux, Jr., P.E. Project Manager, Department of Public Works 8. Yaniser Orioli, TAMU Architecture student, member, AIAS 9. Deborah Harrington Lowry Mays College of Business-TAMU TEAM ASSIGNMENTS TEAM #5/ SOUTH QUADRANT Facilitator: 1. Elton Abbott, AIA Arkitex Studio, Inc. 2. Curtis Bingham, Parks Operations Superintendent City Staff, Department of Parks and Recreation 3. Judy Holt Vice -President Operations Greater East Texas Servicing Corporation Member, Wolf Pen Creek DRB, Arts Council 4. Joe Hutchinson (Sat only) TAMU Faculty, Department of Architecture 5. Marilyn Hooton 6. Dick Forster Convention & Visitor's Bureau 7. Dave Stevenson Commercial Loan Officer/First American Bank 8. Rye Lemons, student 9. Jerry McGill Wolf Pen Creek property owner 10. Brent Swain Arkitex Studio, Inc. i I t TEAM ASSIGNMENTS TEAM #6/ NORTH QUADRANT Facilitator: 1. Moises Gonzalez Holster & Associates, Architects 2. David Gerling, Recreation Superintendent City Staff, Dept of Parks & Recreation 3. Judith Warren, Ph.D. Program Leader, Family Development and Resource Management, Professor and Extension Gerontology Specialist, Texas Agricultural Extension Service Planning & Zoning Commissioner WPC Oversight Committee representative 4. Kathy Parker Brazos Resources Development 5. C.D. Claycamp, PE Structural Engineer 6. Lee Battle City Staff; Planning Department 7. Paul Clarke Clarke & Wyndham 8. Tom Prabowo, TAMU Architecture student, AIAS member 9. Paul Guernsey Hartnett Group I I I TEAM ASSIGNMENTS TEAM #7/ FESTIVAL AREA Facilitator: 1. Bill Scarmardo, AIA Bill Scarmardo, Architect 2. Brian Weihausen, Assoc. Member, AIA Kay M. Henryson, AIA- Architect 3. Linda Waltman, Recreation Superintendent City Staff, Parks and Recreation 4. Scott Hooks, Parks Operations Supervisor City Staff, Parks and Recreation 5. Debbie Hutchinson, artist 6. Ed Motley C. F. Jordan Co. 7. Ashley Kelley TAMU Architecture student, AIAS member 8. Jason Fischer TAMU Architecture student, AIAS member 9. Diedre Smith Special Events, Programs Coordinator City Staff, Parks and Recreation TEAM ASSIGNMENTS TEAM #8/ LOWER CORRIDOR Team Facilitator: 1. J. P. Grom Brown Reynolds Watford Architects 2. Tom Bevans, Jr. Owner, future Rooster's Restaurant 3. Ross Albrecht, Forestry Superintendent City Staff, Parks & Recreation 4. Marsha Sanford Realtor Wolf Pen Creek TIF WPC Oversight Committee representative 5. Ben Walker Capstone Development 6. Jane Kee College Station City Planner 7. Ernie Camp Owner, Wolf Pen Bowling Center 8. Jennifer Cowley, Ph.D., AICP Assistant Research Scientist Real Estate Center, Lowry Mays College and Graduate School of Business-TAMU 9. Mervyn Austria TAMU Architecture student, AIAS member UNASSIGNED AND GUESTS James Massey Director of Facilities Coordination-TAMU College Station City Council Charette Coordinator for the WPC Oversight Committee Winnie Garner Vice President of Business Development First American Bank College Station City Council Dennis Maloney Business Owner/ Painting Contractor College Station City Council WPC Oversight Committee member Kay Henryson, AIA Charette Coordinator for the Brazos AIA Chair, Wolf Pen Creek Design Review Board WPC Oversight Committee representative Karl Mooney Chair, Planning & Zoning Commission Tom Brymer College Station City Manager Mark Smith City of College Station Director of Public Works Steve Beachy City of College Station Director, Parks and Recreation Department Charette Coordinator, City of College Station Sabine Kuenzel, Senior Planner City of College Station Mike McClure, PE McClure Engineering Kent Laza, PE McClure Engineering Bob Ruth Landscape Architect Marlynn May, Ph.D. Research Professor Director, Community Based Research, Teaching and Learning Center for Housing and Urban Development Adjunct Professor of Community Development Department of Landscape Architecture and Urban Planning TAMU Asma Naz Graduate student, Dept of Landscape Architecture and Urban Planning- TAMU Scott Shafer, Greenways Council TAMU, Dept of Recreation, Park and Tourism Sciences David Godbey, AIA Past President, Brazos Chapter, AIA Facilities & Planning - TAMU (provided musical entertainment Tuesday at the Amphitheater) Tom McKittrick, FAIA Charette Coordinator for the College of Architecture Department Head, College of Architecture Texas A & M University Tom Parker, AIA Brown Reynolds Watford Architects Jim Holster, AIA Holster & Associates, Architects David De Salvo Family of Linda De Salvo in whose honor and memory the Brazos Chapter, AIA is pleased to fund a scholarship at TAMU through the Texas Architects Foundation Sherry Ellison Lacy Mackey Bryan High School student, Student Body President TEAM ASSIGNMENTS TEAM #lA/ TRAIL SYSTEM THROUGHOUT CORRIDOR Facilitator: ✓1 Karl Hays Arkitex Studio background in arch, landscape & currently grad student in land development 2. Eva Read -Warden, AIA (after 2:00 Fri) Faculty, Dept of Arch, TAMU Pres. Brazos Chapter, AIA f 3. Judith Downs City Staff Greenways Program Chara Ragland Landscape Design Former member Wolf 5. Ric Ploeger City Staff j 6. M. A. SterlingAsst Director Parks & Recreation Director, Brazos Valley Troupe Mike Patterson Major, College Station Police Department Yolanda Lukaszewski TAMU Dept of Journalism �9. April Conkey Society for Conservation Biology, TAMU Chapter i OP 8. Director Pen DRB L) TEAM ASSIGNMENTS TEAM #1B/ GATEWAYS, CORRIDOR IDENTITY Facilitator: 7i. Chad Grauke, AIA Arkitex Studio Sharon Colson, TIF Afsaneh Yazdani City Staff, Park Planner 4. Jennifer Coffin President, TAMU Student Chapter AIA �. Clay Britt Land Design Group v6e. Asma Naz, TAMU graduate student, Dept of Landscape Arch and Urban Planning 17. Sherry Ellison, citizen CsAT) \A. Mervyn Austria, AIAS student 1/79. Linda Piwonka, Director CS Office of Technology Services TEAM ASSIGNMENTS TEAM #2/ TRANSPORTATION Facilitator: fl. Chris Gilbert Brown Reynolds Watford Architects /2. Larry Wells Municipal Design Group7/.n/ r � //e-c. C(ac67Gc 3. EL i� Milli /%7r/ / fi e-r 60%✓/71y1e/7 4. Bruce Bateman TAMU Dept of Construction Science �. Stephen Hill (TAMU graduate student, Dept of Landscape Arch and Urban Planning) �6. Edwin Hard CS City Transportation Planner Bob Appleton TxDot (tentative) ,.8. Doug Johnson Metropolitan Planning Organization ✓9. Bahman Yazdani TAMU, Department of Energy TEAM ASSIGNMENTS TEAM #7/ FESTIVAL AREA Facilitator: 1. Bill Scarmardo, AIA Bill Scarmardo, Architect ✓2. Brian Weihausen, Assoc. Member, AIA Kay M. Henryson, AIA- Architect Linda Waltman, Recreation Superintendent City Staff, Parks and Recreation ✓4. Scott Hooks, Parks Operations Supervisor City Staff, Parks and Recreation ey 6. Debbie Hutchinson, artist 7. Roy Johnson R. L. Johnson & Associates 8. Leslie Feigenbaum Wolf Pen Creek property owner ✓9. Ed Motley C. F. Jordan Co. Ashley Kelley TAMU Architecture student, AIAS member IMP i' Jrr rr> i f `�' 3 e&t I .8-re , 7i'd y rains (Oold/ L / �a rK S a � "C5 J, ,.‘ s��e C , TAIA4U ,fir . 54Je.v..4- AiAs TEAM ASSIGNMENTS TEAM #5/ SOUTH QUADRANT Facilitator: • Elton Abbott, AIA Arkitex Studio • Curtis Bingham, Parks Operations Superintendent City Staff, Department of Parks and Recreation 3. Judy Holt Member, Wo].f_ Pen Creek DRB, Arts Council �. Paul Clarke Clarke & Wyndham 5. Joe Hutchinson (Sat only) TAMU Faculty, Department of Architecture "6. Marilyn Hooton �7. Dick Forster // Convention & Visitor's Bureau �/8. Dave Stevenson Commercial Loan Officer/First American Bank 9. Rye Lemons, student V10. Jerry McGill Wolf Pen Creek property owner TEAM ASSIGNMENTS TEAM #4/ UPPER CORRIDOR/ SOUTH Facilitator: Andrew Hawkins Holster & Associates, Architects Don Wilkerson TAMU Horticulture Department v/3. David Wood City staff, Park Planner, Parks and Recreation �. Pam Coe, Apartment Manager � The Arbors at Wolf Pen Creek X. Bart Munro Wolf Pen Creek Property Owner Diane Stropp (Friday a.m. only) Past President, Arts Council //7. Frank Simoneaux, Jr., Ott. Project Manager, Department of Public Works y/8. Yaniser Orioli, TAMU Architecture student, member, AIAS (Fri only) ✓9. Debra Harrington College of Business, TAMU TEAM ASSIGNMENTS TEAM #3/ Upper Corridor North Facilitator: �1. Robert Payne, AIA Payne & Associates (Friday) 2. Ben Boggs Payne & Associates �3. Ande Bloom (8-3 Fri only) Gteerrwd.ys Council Project Coordinator /4. Alan King Land Design Group ✓5. Pete Vanacek City Staff, Senior Parks Planner Parks and Recreation ‘A. Frank 4/7. Kiley Jackson, AIAS student (Friday afternoon only) Patti Roberts, 764-3445 Public Communications & Marketing Assistant October 27, 2000 For Immediate Release Wolf Pen Creek Design Charette Deemed "Great Success" The City of College Station announced the success of the Wolf Pen Creek (WPC) Design Charette that took place Friday, October 20 and Saturday, October 21 at the College Station Conference Center. The WPC Design Charette brought together over 90 community leaders, land and business owners, developers, designers, city staff, citizens and community organizations. Participants split into nine groups to develop ideas and concepts for the WPC area. Working with Texas A&M University students to create graphic presentations of these concepts, each group presented their ideas to all charette members and the public. Groups made land use suggestions including: • A "Bark Park," where citizens could bring their dogs to play off the leash; • Children's play areas with small special event stages; • Walking and bicycle trails to connect the entire area; and • Restaurants and cafes designed to compliment the recreation areas. The Charette was sponsored by the City of College Station, in conjunction with Texas A&M Department of Landscape Architecture & Urban Planning, Department of Architecture, and American Institute of Architects, Brazos Chapter. Ideas formed at the WPC Design Charette will help revitalize the Master Plan for the WPC Corridor with an emphasis on Parks, Arts and Commerce. For more information contact Steve Beachy, College Station's Parks & Recreation Director, at 764- 3773, or Kay Henryson, American Institute of Architects, at 693-8283. # # # Steve Beachy - Revised list WPC From: <KayAIA@aol.com> To: <sbeachy@ci.college-station.tx.us> Date: 10/27/00 3:46PM Subject: Revised list WPC Steve - I'm bringing back the sign up sheets that 1 borrowed this afternoon with a copy of my updated list of the people who actually came last week, I've made a few corrections and updated some of their backgrounds, titles, etc. I will try and attach my Word Perfect file for you - let me know if it doesn't work. Thanks again for everything- wish the Batallion had gotten all their facts straight! Kay I Steve Beachy - FINALTM.023 TEAM ASSIGNMENTS TEAM #1A/ TRAIL SYSTEM THROUGHOUT CORRIDOR Facilitator: 1. Karl Hays Arkitex Studio, Inc. background in arch, landscape & currently grad student in land development 2. Eva Read -Warden, AIA Arkitex Studio, Inc. Faculty, Dept of Arch, TAMU Pres. Brazos Chapter, AIA 3. Judith Downs City Staff Greenways Program Director 4. Chara Ragland Landscape Design Former member Wolf Pen DRB 5. Ric Ploeger City Staff Asst Director Parks & Recreation 6. M. A. Sterling Director, Brazos Valley Troupe 7. Mike Patterson Major, College Station Police Department 8. Yolanda Lukaszewski TAMU Dept of Journalism 9. April Conkey Society for Conservation Biology, TAMU Chapter 10. Steven Aukers, PhD. Asst. Professor and Extension Specialist Texas Agriculture Extension Service Recreation, Park and Tourism Sciences Steve Beachy - FINALTM.023 TEAM ASSIGNMENTS TEAM #1 B/ GATEWAYS, CORRIDOR IDENTITY Facilitator: 1. Chad Grauke, AIA Arkitex Studio, Inc. 2. Sharon Colson, KAMU Wolf Pen Creek TIF Board WPC Oversight Committee Representative 3. Afsaneh Yazdani City Staff, Park Planner 4. Clay Britt, Landscape Architect Land Design Group 5. Linda Piwonka, Director CS Office of Technology Services li Steve Beachy FINALTM.023 TEAM ASSIGNMENTS TEAM #2/ TRANSPORTATION Facilitator: 1. Chris Gilbert Brown Reynolds Watford Architects 2. Larry Wells Municipal Design Group 3. Stephen Hill (TAMU graduate student, Dept of Landscape Arch and Urban Planning) 5. Edwin Hard CS City Transportation Planner 6. Bob Appleton TxDot 7. Doug Johnson Metropolitan Planning Organization 8. Bahman Yazdani TAMU, Department of Energy 7 t I Steve Beachy - FINALTM.023 Page 4 1 TEAM ASSIGNMENTS TEAM #3/ Upper Corridor North Facilitator: 1. Robert Payne, AIA R. L. Payne & Associates Architects, Planners 2. Ben Boggs R. L. Payne & Associates 3. Ande Bloom Greenways Council Project Coordinator 4. Alan King, Landscape Archtiect Land Design Group 5. Pete Vanacek City Staff, Senior Parks Planner Steve Beachy - FINALTM O23 Page 5 ;I Parks and Recreation 6. Frank Cox TAMU Physical Plant, Grounds Maintenance 7. Kiley Jackson TAMU Architecture student, AIAS member 8. Clint Schroff Real Estate broker, Clarke & Wyndham TEAM ASSIGNMENTS TEAM #4/ UPPER CORRIDOR/ SOUTH Facilitator: 1. Andrew Hawkins Holster & Associates, Architects t Steve Beachy - FINALTM 023 2. Don Wilkerson, Ph.D. Professor and Extension Specialist TAMU Horticultural Sciences 3. David Wood City staff, Park Planner, Parks and Recreation 4. Pam Coe, Apartment Manager The Arbors at Wolf Pen Creek 5. Bart Munro Wolf Pen Creek Property Owner 6. Diane Stropp Past President, Arts Council 7. Frank Simoneaux, Jr., P.E. Project Manager, Department of Public Works 8. Yaniser Orioli, TAMU Architecture student, member, AIAS 9. Deborah Harrington Lowry Mays College of Business-TAMU Steve Beachy - FINALTM.023 Page 7 TEAM ASSIGNMENTS TEAM #5/ SOUTH QUADRANT Facilitator: 1. Elton Abbott, AIA Arkitex Studio, Inc. 2. Curtis Bingham, Parks Operations Superintendent City Staff, Department of Parks and Recreation 3. Judy Holt Vice -President Operations Greater East Texas Servicing Corporation Member, Wolf Pen Creek DRB, Arts Council 4. Joe Hutchinson (Sat only) TAMU Faculty, Department of Architecture 5. Marilyn Hooton 6. Dick Forster Convention & Visitor's Bureau 7. Dave Stevenson Commercial Loan Officer/First American Bank 8. Rye Lemons, student 9. Jerry McGiII Wolf Pen Creek property owner 10. Brent Swain Arkitex Studio, Inc. 1 I 1 Steve t3eactly - I-INAL I M.0L 3 TEAM ASSIGNMENTS TEAM #6/ NORTH QUADRANT Facilitator: 1. Moises Gonzalez Holster & Associates, Architects 2. David Gerling, Recreation Superintendent City Staff, Dept of Parks & Recreation 3. Judith Warren, Ph.D. Program Leader, Family Development and Resource Management, Professor and Extension Gerontology Specialist, Texas Agricultural Extension Service Planning & Zoning Commissioner WPC Oversight Committee representative 4. Kathy Parker Brazos Resources Development 5. C.D. Claycamp, PE Structural Engineer 6. Lee Battle City Staff; Planning Department 7. Paul Clarke Clarke & Wyndham 8. Tom Prabowo, TAMU Architecture student, AIAS member 9. Paul Guernsey Hartnett Group 1 1 P Steve Beachy - FINALTM.023 Page 9J TEAM ASSIGNMENTS TEAM #7/ FESTIVAL AREA Facilitator: 1. Bill Scarmardo, AIA Bill Scarmardo, Architect 2. Brian Weihausen, Assoc. Member, AIA Kay M. Henryson, AIA- Architect 3. Linda Waltman, Recreation Superintendent City Staff, Parks and Recreation 4. Scott Hooks, Parks Operations Supervisor City Staff, Parks and Recreation 5. Debbie Hutchinson, artist 6. Ed Motley C. F. Jordan Co. 7. Ashley Kelley TAMU Architecture student, AIAS member 8. Jason Fischer TAMU Architecture student, AIAS member 9. Diedre Smith Special Events, Programs Coordinator City Staff, Parks and Recreation 1 Steve Beachy - FINALTM 023 �.. Page 10' TEAM ASSIGNMENTS TEAM #8/ LOWER CORRIDOR Team Facilitator: 1. J. P. Grom Brown Reynolds Watford Architects 2. Tom Bevans, Jr. Owner, future Rooster's Restaurant 3. Ross Albrecht, Forestry Superintendent City Staff, Parks & Recreation 4. Marsha Sanford Realtor Wolf Pen Creek TIF WPC Oversight Committee representative 5. Ben Walker [ Steve Beachy - FINALTM.023 Page 11 :I Capstone Development 6. Jane Kee College Station City Planner 7. Ernie Camp Owner, Wolf Pen Bowling Center 8. Jennifer Cowley, Ph.D., AICP Assistant Research Scientist Real Estate Center, Lowry Mays College and Graduate School of Business-TAMU 9. Mervyn Austria TAMU Architecture student, AIAS member UNASSIGNED AND GUESTS James Massey Director of Facilities Coordination-TAMU College Station City Council Charette Coordinator for the WPC Oversight Committee Winnie Garner Vice President of Business Development 1 r Steve Beachy - FINALTM.023 First American Bank College Station City Council Dennis Maloney Business Owner/ Painting Contractor College Station City Council WPC Oversight Committee member Kay Henryson, AIA Charette Coordinator for the Brazos AIA Chair, Wolf Pen Creek Design Review Board WPC Oversight Committee representative Karl Mooney Chair, Planning & Zoning Commission Tom Brymer College Station City Manager Mark Smith City of College Station Director of Public Works Steve Beachy City of College Station Director, Parks and Recreation Department Charette Coordinator, City of College Station Sabine Kuenzel, Senior Planner City of College Station Mike McClure, PE McClure Engineering Kent Laza, PE McClure Engineering Bob Ruth Landscape Architect Steve Beachy - FINALTM.023 Marlynn May, Ph.D. Research Professor Director, Community Based Research, Teaching and Learning Center for Housing and Urban Development Adjunct Professor of Community Development Department of Landscape Architecture and Urban Planning TAMU Asma Naz Graduate student, Dept of Landscape Architecture and Urban Planning- TAMU Scott Shafer, Greenways Council TAMU, Dept of Recreation, Park and Tourism Sciences David Godbey, AIA Past President, Brazos Chapter, AIA Facilities & Planning - TAMU (provided musical entertainment Tuesday at the Amphitheater) Tom McKittrick, FAIA Charette Coordinator for the College of Architecture Department Head, College of Architecture Texas A & M University Tom Parker, AIA Brown Reynolds Watford Architects Jim Holster, AIA Holster & Associates, Architects David De Salvo Family of Linda De Salvo in whose honor and memory the Brazos Chapter, AIA is pleased to fund a scholarship at TAMU through the Texas Architects Foundation Sherry Ellison Lacy Mackey Bryan High School student, Student Body President I I i Pam Springfield - Re: George Bush East Extension Bid Page 1 From: Steve Beachy To: Frank Simoneaux Date: 10/26/00 4:03PM Subject: Re: George Bush East Extension Bid Thanks, Frank. We'll need to get a recommendation from McClure. We may need to rebid with another bridge option. »> Frank Simoneaux 10/26/00 03:35PM »> There were just two bids, and most of the difference in price was due to the bridge. The estimate of the bridge was $550,000 and the low bid for the bridge was $781,600. Frank O. Simoneaux, Jr. City of College Station Engineering (979) 764-3592 College Station. Embracing the Past, Exploring the Future. »> Steve Beachy 10/26/00 03:32PM »> Any idea why the extreme difference from the estimate? How many bids?? »> Frank Simoneaux 10/26/00 03:17PM »> We opened the bids for G. Bush Extension including the bridge. The low bid was $1,343,379. The bids were higher than the engineer's estimate and significantly higher than the existing budget. The budget is $865,000, and McClure's design contract for the street was $85,000. Included in the bid are costs for water line extension of about $64,000 and electric for about $10,000. I will need Dale and Tony to approve these out of their budgets. We also received an appraisal for the right-of-way on the current Fazoli's tract (next to Office Max) which we are required to purchase according to Development Agreement. The appraisal is for $233,660. If we decide to go with the street and bridge as bid, the net shortfall would be: 865,000 + 10,000 + 64,000 - 233,660 - 1,343,379 - 85.000 - 723,000 The net shortfall appears to be around $750,000. Can the shortfall from the street and the right-of-way come from the TIF, and does this have to be approved by the TIF Board? Thanks Frank O. Simoneaux, Jr. City of College Station Engineering (979) 764-3592 College Station. Embracing the Past, Exploring the Future. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING MONDAY, NOVEMBER 13, 2000 NOON CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE Agenda 1. Call to Order 2. Approval of Minutes 3. Approval of Member Requests for Absences 4. Capital Improvement Project Reports — Presentation, Discussion, and Possible Action a. George Bush East Extension, Project No. ST-9916 b. Channel Improvements, Project No. SD-9901 c. Trails and Bridges, Project No. WP-9905 5. Wolf Pen Creek Design Charette — Presentation, Discussion, and Possible Action 6. Future Meeting Dates 7. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (979) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www.ci.college-station.tx.us and Cable Access Channel 19. Members Present: Members Absent: Staff Present: Visitors: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, NOVEMBER 13, 2000 COLLEGE STATION CITY HALL COUNCIL CHAMBERS Karl Mooney, Judith Warren, Alternate — Planning & Zoning; Sharon Colson, Marsha Sanford, Alternate — WPC TIF Board; Glenn Schroeder, George Dresser, Alternate — Parks & Recreation Board James Massey, Dennis Maloney — City Council; Kay Henryson, Phillip Kelby, Alternate - Design Review Board Glenn Brown, City Manager's Office; Mark Smith, Public Works; Jim Callaway, Development Services; Steve Beachy, Parks & Recreation; Pamela Springfield, Committee Secretary Paul Clarke — Clarke & Wyndham, Inc. Regular Meeting 1. Call To Order: Steve Beachy called the meeting to order at 12:20 p.m. with a quorum present. 2. Approval of Minutes: Sharon Colson made a motion to approve the minutes from the October 2000 meeting. Glenn Schroeder seconded the motion. All were in favor and the minutes were unanimously approved. 3. Approval of Member Requests for Absences: Phillip Kelby and Kay Henryson had turned in absence request forms. James Massey and Dennis Maloney had Council commitments that had arisen. James arrived toward the end of the meeting. Karl Mooney made a motion to approve the requests, and Sharon seconded. All were in favor, and the motion passed unanimously. 4. Capital Improvement Project Reports — Presentation, Discussion, and Possible Action: a. George Bush East Extension, Project No. ST-9916: The bids that came in were substantially higher than the budget and the project may need to be redesigned to cut approximately $300,000. The bridge bid was $781,000 for the arch structure with a masonry facade. Options were to find ways to reduce the project cost or to find additional money to put into the project to do the original design. Less expensive options include: 1) A bridge with a modified stack block; 2) A pre -cast arch; 3) A different masonry finish; or 4) A box culvert with a decorative treatment. If any of these options are chosen, the project will have to be re -bid. If the committee decided to move forward with the bridge as designed, it would leave less money in the TIF fund (the main source of funding) to do some of the other elements of the project. Also, a special meeting of the TIF Board will need to be held as soon as possible to authorize the use of additional TIF funds, and in order to get on the council agenda for the December 14, 2000 meeting. Council will ultimately accept or reject the bid. Lengthy discussion followed regarding the different options, the amount of time that would be lost if the project were re -bid, and the aesthetics of the different designs. Sharon felt that the George Bush Drive extension was a key project, which would set the tone for everything else that would be done. She made a motion to recommend that the City move forward with WPC Oversight Committee — November 2000 Minutes Page 2 the bridge project as originally designed and bid out, and to call a meeting of the TIF board to discuss the issue. Marsha Sanford seconded the motion. Discussion took place regarding replacing the masonry facade with a stamped concrete finish in order to save money, and whether it could be done with just a change order. George Dresser felt that the change order question should be decided once the project had begun. The motion was restated. Judy Warren and George approved. Glenn and Karl opposed. The motion passed 4-2. b. Channel Improvements, Project No. SD-9901: The survey work needs to be done. The City will do the clearing work for the survey crews once weather permits. There has been nothing new on the detailed channel improvement design submitted to the U.S. Army Corp of Engineers. c. Trails and Bridges, Project No. WP-9905: This project will be paid for out of Park Land Dedication Funds and TIF funds. The channel and trail designs from Texas Avenue to Earl Rudder Freeway are scheduled to be completed by April -May 2001, contingent upon the survey work and clearing being done. Both of these are under contract and will hopefully be the next projects that are done. There is the possibility of looking into funding from different sources once the designs for specific amenities are looked at. 5. Wolf Pen Creek Design Charette — Presentation, Discussion, and Possible Action: This was an opportunity for the members to discuss the charette. Dr. May with the TAMU Department of Architecture will have his students assemble the materials from the charette into a report to be presented at the January, 2001 meeting. The information will be put on the City's website so that anyone who wants to access it will be able to do so. 6. Future Meeting Dates: Paul Clarke suggested including an item on future agendas in order to allow discussion on the status of the WPC Ordinance at future meetings. There will be no December 2000 meeting. Tentative meeting dates were set for January 8, 2001, February 5, 2001, March 5, 2001, and April 2, 2001. 7. Adjourn: The meeting adjourned at 1:40 p.m. f t