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HomeMy WebLinkAbout01/11/1999 - Report: - Wolf Pen Creek Oversight Committeepc,„ LI , wig (..1/4(fd_c atAiyv(._ tIcrf \)6-J\lo CGawsi-&t., (qc Luu °1,1999 Dc64G ract \ik-but43t c(C) Nct-9 WQ12(Q__ AVERY "" Table 'n Tabs' Dividers WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING ATTENDANCE MINUTES MAILED CALL TO ORDER: David Hickson, Chairman 2900 Coronado College Station, TX 77845 ��q? 0S (H)693-4805 (W)690-5200 � James Massey (Planning & Zoning Chair) 3305 Mildonhall Ct College Station, TX 77845 (H)693-1072 (W)845-8661 Dennis Maloney (Planning & Zoning - Alternate) 803 Welsh College Station, TX 77840 (H)696-6594 (W)Same Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H)696-8137 (W)693-8283 Phillip Kelby (Design Review Board - Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H)696-3542 (W)690-5200 Chris Barzilla (Parks & Recreation Chair) 2111 Chippendale College Station, TX 77840 (H)693-9951 (W)800-392-4109 George Dresser (Parks & Recreation Board Alternate) 501 Fairview College Station, TX 77840 (H)696-4361 (W)845-3327 Steve Esmond 1018 Muirfield Village College Station, TX 77845 (H)690-6252 (W)764-7640 JAN or'" FEB 9P) -1AD MAR 1 P,6 -rti) tleCt APR MAY JUNE o:\projects\wpc\oversite\members\attendnc. doc\2/24/99 uva 6adfma Oc-guite f?'61'6,6/q MINUTES & AGENDA E-MAILED Kent Laza, `17 - 6649F,oi( McClure Engineering 776-6700- pf Steve Beachy Director of Parks & Recreation 764-3413 (F) 764-3737 Ric Ploeger Asst. Director of Parks & Recreation 764-3415 (F) 764-3737 Peter Vanecek Senior Park Planner 764-3412 (F) 764-3737 Mark Smith Director of Public Works 764-3692 (F) 764-3489 Bob Mosley City Engineer 764-3581 (F) 764-3489 Frank Simoneaux Project Manager 764-3592 (F) 764-3489 Peter Va cek Senior P rks Planner 764- 12 (F) 764-3737 Jane Kee City Planner 764-3757 (F) 764-3496 Kelley Chapman Public Relations/Marketing Manager 764-3768 (F) 764-3571 Jim Callaway Director, Development Services 764-3570 (F) 764-3496 Charles Cryan Fiscal Director 764-6364 (F) 764-3571 Skip Noe City Manager 764-3510 (F) 764-3481 LUNCH ORDERED AGENDA E MAILED TO VONN ADJOURN JAN FEB 9P-)) t4f0- cf)/ MAR Up '41.0 } 'Y))/ up) o:\projects\wpc\oversite\members\atte ndnc.doc\2/24/99 1)02 AP R MAY A 1'v 3/ WOLF PEN CREEK OVERSIGHT COMMITTEE 1999 Attendance Update Eight Wolf Pen Creek Oversight Committee meetings were held in 1999. Below is the attendance record for the committee members. 1. James Massey 2. Dennis Maloney 3. Kay Henryson 4. Phillip Kelby 5. George Dresser 6. Sarah Birkhold 7. Wayne Rife 8. Judith Warren 9. Sharon Colson 10. Marsha Sanford January, 1999 - Regular Meeting February, 1999 - Regular Meeting March, 1999 - No Quorum April, 1999 - No Meeting Held May, 1999 - No Meeting Held June, 1999 - Regular Meeting Absences Since January, 1999 1 2 0 6 2 0 (appointed October, 1999) 2 (appointed May, 1999) 2 (appointed May, 1999) 0 (appointed September, 1999) 0 (appointed September, 1999) July, 1999 - No Meeting Held August, 1999 - Regular Meeting September, 1999 - Regular Meeting October, 1999 - Regular Meeting November, 1999 - Regular Meeting December, 1999 - No Meeting Held 61/4.4;T& to ct_AtAzta cki.tsz, vy\.4 goo -c), WPC OVERSIGHT COMMITTEE MEETING ATTENDANCE Vonn Casares City Council Office e-mail Colleen Kavanagh e-mail The Eagle 776-4444 ext. 414 (F) 776-8923 Paul Clarke Clarke & Wyndham, Inc. 846-4384 (F) 846-1461 James Massey City Council (H) 693-1072 (W) 845-8661 Dennis Maloney City Council (H) 696-6594 (W) Same Kay Henryson Design Review Board Chair (H) 696-8137 (W) 693-8283 Phillip Kelby Design Review Board — Alternate (H) 696-3542 (W) 690-5200 fax Chris Barzilla (Parks Board Chair) (H) 693-9951 (W) 800-392-4109 George Dresser (Parks Board - Alternate) (H) 696-4361 (W) 845-3327 Wayne Rife (Planning & Zoning — Chair) (H) 764-8382 (W) 694-7000 Judith Warren (Planning & Zoning — Alternate) (H) 696-0570 (W) 845-1953 Sharon Colson (Wolf Pen Creek TIF Board) (H) (W) 845-5611 Marsha Sanford (WPC TIF Board — Alternate) (H) (W) 846-2894 Rachel Mach rsm1330@geo.tamu.edu ✓ x Si x x node assigned none assigner! Na nine assigned none assigned Se x x none assigned nrnae assigned x 11 x x tlolle assigned none assigned Sent x x x x x AGENDA & MINUTES.E-MAILED Steve Beachy Director of Parks & Recreation 764-3413 (F) 764-3737 Ric Ploeger Asst. Director of Parks & Recreation 764-3415 (F) 764-3737 Peter Vanecek Senior Park Planner 764-3412 (F) 764-3737 Mark Smith Director of Public Works 764-3692 (F) 764-3489 Bob Mosley City Engineer 764-3581 (F) 764-3489 Frank Simoneaux Project Manager 764-3592 (F) 764-3489 Jane Kee City Planner 764-3757 (F) 764-3496 Kelley Chapman Public Relations/Marketing Manager 764-3768 (F) 764-3571 Jim Callaway Director, Development Services 764-3570 (F) 764-3496 Charles Cryan Fiscal Director 764-6364 (F) 764-3571 Tom Brymer Interim City Manager 764-3510 (F) 764-3481 Mike McClure McClure Engineering 776-6700 (F) 776-6699 � (9ct f/ jq t i lct (I x Veronica x Jeff Ifcrstcn N/A I Kent Laza McClure Engineering 776-6700 (F) 776-6699 24 iy pil,OH#11t. Ai x x x Erl Hard x Jeff Iferstcn N/A x 25 ep, 'Yc x .1 1:5 24 O Ye x Oavkl Weal x Charles McLentore x Charles Woad x 1: 25 ( o: \projects\wpc\oversite\members\attendnc.doc\11/03/ 1999 WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, JANUARY 11, 1999 - 12:00 NOON CITY HALL TRAINING ROOM 1101 TEXAS AVENUE AGENDA 1. Financial Forecast Update moo, G 2. Discussion and Consideration of Design Services for Creek Channel and George Bush East Extension - BO? rn"s 1(1 mc(+ J 1� 3. Discussion and Consideration of Proposed Landscape s�� Improvements at the West Corner of Dartmouth & Holleman 4. Hotel/Conference Center Site Plan Update 5. Other Business/Committee Concerns 6. Adjourn ` 7;19ti WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING JANUARY 11, 1999 COLLEGE STATION CITY HALL TRAINING ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: VISITORS: David Hickson, Chairman; James Massey; Chris Barzilla; Kay Henryson; Phillip Kelby, Alternate; Dennis Maloney, Alternate George Dresser, Alternate; Steve Esmond Steve Beachy; Eric Ploeger; Peter Vanecek; Mark Smith, Bob Mosley; Frank Simoneaux; Jim Callaway; Jane Kee; Kelley Chapman; Charles Cryan; Pamela Einkauf, Secretary Mike McClure, Joel Mitchell, Kent Laza, and Rick Robertson - McClure Engineering; Bob Ruth, Landscape Architect; Tom Brymer, City of College Station; Dr. Marty Matlock, TAMU MINUTES CALLiD ORDER: The meeting was called to order at 12:21 p.m. by David Hickson, Chair. 1. FINANCIAL FORECAST UPDATE — Char a s_Cryen: Financials haven't and won't change a whole lot on a regular basis. Have identified $5.6 million that will be available over the next ten years. $1.3 million from the drainage utility; $3.25 million from the original WPC TIF Number 1 (currently have $18 million of tax value available in the TIF); and about $141,000 is estimated in Park Land Dedication funds. A portion of General Obligation Bonds, about $120,000, will be doing the signalization at the intersection of Holleman and Dartmouth. Hotel/Motel Funds will be made available in the TIF area. It is currently estimated that $836,000 in Certificates of Obligation will be going towards the extension of George Bush East into the WPC District. Those funds will change over time. As new value is added to the TIF it will add to the incremental value available. The biggest portion, Drainage Utility District funds, Park Land Dedication funds, General Obligation bonds and Certificates of Obligation, will be available within the next year or two. The TIF is spread out over the ten years that are left in the TIF. TIF revenues could be used but it would reduce the amount of funds available because of interest. David asked what kind of interest rates, and Charles said five or below. David said it may be worthwhile to look into that. 2. DISCUSSION AND CONSIDERATION OF DESRS,N_SERYICES FOR_GREEK_CHANNELAND _GaEORDE_BUSH EAST EXTENSION — McClure Engineering: Steve Beachy said proposals from engineering firms had been received to do the design work on four projects: the creek channel from Texas Avenue to Dartmouth; the small parking area along Dartmouth Street; a portion of the trail project; and the extension of George Bush Drive East including the bridge. Steve turned it over to Bob Mosley. Bob said the council had approved negotiations with Mike McClure's firm, McClure Engineering. He introduced Mike McClure, Rick Robertson a design team member, Bob Ruth a landscape architect, Kent Laza, and Joel Mitchell, who had been invited so that they could receive the committee's input and guidance before the scope of services is finalized. Bob said TAMU Agricultural Engineering had been contacted, and a representative, Dr. Marty Matlock, was present and would provide additional expertise and guidance in the area of erosion and sediment control. Dr. Clyde Munster would also participate, but was not present. Bob said the intention was to get the scope of services finalized and on the January 28 council meeting agenda. Bob explained to the design team that the Master Plan called for leaving as much of the natural channel as possible, using a minimum of hard surface; erosion control; and straightening part of the channel. David said that the committee's biggest concern was spending money only to have a reoccurrence of what had already happened. The design process needed to take care of the siltation problem. Mike McClure said an issue of concern for the team was the limit of the project, which begins at Texas Avenue and runs down to Dartmouth, since a major portion of the silt is upstream from Highway 6. Did something need to be incorporated in the proposal that would address the problem upstream of Highway 6? Bob said project funding did not include anything upstream, but perhaps a sediment control point could be put at Texas Avenue, and at the Dartmouth Holleman intersection. Mark Smith said drainage utility funds could be used on up to George Bush, but WPC TIF would only be available east of Texas up to State Highway 6. Siltation problems coming from A&M were discussed. Mark stated that over the next five years A&M has plans to renovate the golf course which would include installation of detention ponds. When the drainage utility was done, the city negotiated with A&M to prepare a storm water management plan. They have a five year implementation period in which to get it all done, with plans showing where and to what extent the ponds will be made. Bob said that allowances would have to be made for areas that were private channel and outside the scope of this project. Sediment from the upstream portion would have to be intercepted in order to control what sediment came into the project. A section would have to be made wide enough that when the water flowed in, it lost its velocity and the sediment would drop out. It would be a planned point that would be cleaned out periodically. The members wanted to make it clear that the priority on this project was the drainage, but felt that the whole channel needed to be looked at. Options upstream needed to be explored - working with property owners, or acquiring easements or property upstream if necessary, as well as anything that may need to be done downstream to take care of any backflow problems. McClure's team said that a lot of the aesthetic issues and how they integrate with the functional demands of the project are probably going to be worked out as they get into it and see what needs to happen. Opportunities will surface to make a feature special in a certain area. He wanted to know what the greenbelts would be used for. The whole area ultimately will be a park setting for joggers, walkers, bikers, families, a variety of people. A place that people will want to go to, like Research Park or Town Lake in Austin. It is incorporated as part of the overall greenbelt plan, and classified as a highly developed, urbanized part of the plan. There will be continuity between the properties, trails, and walks. Bob said they would try to finalize the contract, and once a conceptual design was ready it would be presented to the committee. 3. DISCUSSION AND CONSIDERATION OF PROPOSED LANDSCAPE IMPROVEMENTS AT THE WEST CORNER OF DARTMOUTH & HOLLEMAN - SfeYc Beachy: Improvements done will not be anything that have to be redone due to channel design. It will affect the upper edge of the creek - the railing etc., and will be made to match existing landscape on the other side. Based upon the committee's approval, it will be carried to the WPC TIF Board for approval of funding. Pete Vanecek gave a brief presentation to the committee. The main purpose is to compliment the Conference Center and hotel, with matching materials. 4' wide sidewalks will be expanded to 6', with brick pavers every 20'-30'. Walkways; raised planter bed with sign; native grasses along slopes will be replaced with low growing shrubs; add river stone at outflow where water comes out from under the street; will be leaving creek alone; more crepe myrtles and some bald cypress will be planted to compliment the area; raise the metal railing about four more rails; irrigate lawn areas and get them established. The project will be put out to bid in the spring, with completion in late summer. After discussion about widening all the sidewalks to 8', McClure's team said they wanted to look at the pathway system more closely - it needs to be a minimum of 10' wide, maybe 12' to allow bicyclists to pass pedestrians safely. There are also opportunities to capitalize on some natural features at the intersection, and sign placement may need to be looked at. They wanted to look at the designs more closely before deciding on anything. James was concerned about the project looking only half done. Steve said the intent was to do things up top because in all likelihood, the channel will probably not be complete by the time the hotel is. At least some improvements can be done around the intersection. 4. HOTEL/CQNEERENCE_CEMTER SITE PLAN UPDATE —Tom Brvm The design development phase for the Conference Center, is nearly complete. The property is being planned, and developed as one, in terms of the site layout, how it will be maintained, property owner's maintenance associations, and deed restrictions. They have been working on a series of agreements to carry that out. The Conference Center - 45,000 square feet of meeting space with an exhibit hall with 30,000 square feet; 10,000 square foot ballroom; 5,000 square feet of break-up meeting space. It will share a common wall with the hotel and kitchen which will serve the conference center. The hotel will have 200 full -service rooms. The second phase will be an office building. The developer has to bring in to the project, a minimum value guarantee of $21 million, $18 million of which has to be the hotel. That investment and property tax value is what's being used to retire the $6 million debt to build the conference center. The Design Review Board had a lot of input with the design of the meandering sidewalks and open spaces, and areas designated for public art. Design on the second phase office building hasn't gone very far. Hotel still has to go through the Design Review Board process. The site is a challenge to deal with in terms of grading. A lot of cutting will have to be done and a lot of dirt will have to be moved for the parking lot to establish grade, so a retaining wall will go in, with landscaping on both sides. The design development phase of the hotel should be done by mid February. The phase going on now is the negotiation of the guaranteed maximum price for the conference center, trying to stay within the $6 million budget. Groundbreaking and construction should begin Summer, 1999. It will probably take 12-18 months to complete. Trying to get it done by the year 2000. Chris asked if the parking for the office building could be cut back and a parking garage incorporated in. Because of the large parking area will cause a lot of run-off. Tom said DRB has brought it up many times, but it all comes down to cost. The office building design hasn't been done yet, however, overall parking for the site has gone through the review process. Whether it would help to reduce drainage to build a garage won't be determined until they get into the design process for the office. Some of the parking lot will go in first and be used before the office building is built. Kaye asked if some of the trees and natural area could be left as is, until it's time to build the office? Tom said they could take a look at that but any changes to the site plan would have to go through the review process again. The project is on target. 5. OTHER BUSINESS/C_QMMITTEE CONCERNS: The next meeting will be on February 8th at the City Hall Training Room at noon. Kaye asked if the FEMA stuff had been done so that the development permits could go out on the restaurants. The FEMA approval letter and final plat still has to go to the Planning and Zoning Committee. Chris asked what would be done with the ditch that backs up to the amphitheater to make it look better. Steve said an interim plan to clean it up hadn't been worked out yet, but something needed to be done. He said he'd try to bring some recommendations back at the next meeting. Dennis recommended in the interim, letting the creek meander through as it was doing, and fill in the rest and seed it to make it look attractive. A motion to approve the minutes from the November 23, 1998 meeting was made, and seconded. The minutes were approved as written. 6. ADJOURN: The meeting adjourned at 1:37 p.m. IOC WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, MARCH 8, 1999 - 12:00 NOON CITY HALL TRAINING ROOM 1101 TEXAS AVENUE AGENDA 1. Approval of Minutes from February 8, 1999 2. Discussion and Consideration of Conceptual Ideas for Corridor Development 3. Discussion and Consideration of Site Work at Holleman Street Area 4. Update on Lake Modifications 5. Update on the Convention Center 6. Other Business/Committee Concerns 7. Adjourn 7, 2 3 ? (,)u-6 (12-Ct-T GTC-42- g (6 (1-1-- C ('a(( V--47 Pc s ,-41( 0 L2v 5 Ai A M 0 RI 46)(Vvit,- ) 0 13 CF-T15., fl rz_c_ Ct at CS g 111111thl e c, C-t'D P Lk, WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, FEBRUARY 8, 1999 - 12:00 NOON CITY HALL TRAINING ROOM 1101 TEXAS AVENUE AGENDA 1. Approval of Minutes from January 11, 1999 2. TAMU Drainage Update 3. Discussion and Consideration of Proposed Landscape Improvements 4. Presentation of Wolf Pen Creek Master Plan Web Site 5. Discussion of Proposed Improvements to the Area Between Kona's Steakhouse and Johnny Corrino's Restaurant 6. Other Business/Committee Concerns 7. Adjourn lts WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING FEBRUARY 8, 1999 COLLEGE STATION CITY HALL TRAINING ROOM MEMBERS PRESENT: James Massey; Kay Henryson; Dennis Maloney, Alternate; George Dresser, Alternate MEMBERS ABSENT: David Hickson, Chairman; Chris Barzilla; Steve Esmond; Phillip Kelby, Alternate STAFF PRESENT: Steve Beachy; Eric Ploeger; Peter Vanecek; Mark Smith, Bob Mosley; Frank Simoneaux; Jim Callaway; Jane Kee; Kelley Chapman; Charles Cryan; Pamela Einkauf, Secretary VISITORS: None MINUTES CALL._T_QOBDER:. The meeting was called to order at 12:15 p.m. by James Massey. 1. APPROVAL OEMINUTES: Minutes for the January 11, 1999 meeting were approved as written. 2. TAM_IL DRAINAGE UPDATE:. James said at the last meeting there was discussion concerning water run-off from campus and what was being done about it. It's been discovered that they are doing quite a bit. Mark Smith said in June, 1996, the College Station City Council approved an ordinance establishing a drainage utility in the city with exempted entities - the University, school district, and the City of Bryan where they owned property within the College Station city limits. In lieu of the exemption, the University was required to set a Storm -Water Management Plan for campus development. Any improvements on campus would be made by A&M through the utility fee, with a plan submitted to the city showing how they would mitigate future campus run-off. Through an interlocal agreement with the city, A&M laid out a plan for a system of detention ponds to be developed on campus. Two in the Wolf Pen Creek basin - one on the golf course, and one on the polo field. The pond design criteria given to A&M for a base -line to establish run-off restrictions, was to 1987 run-off levels. That's when the city passed the ordinance requiring detention on development, and new developers are required to control their run-off based on that same date. Mark said that the model indicates that the impact of the ponds on Washington Chapel Baptist Church, which is in the 100 year flood plain and floods periodically, would remove it from the flood plain. In the Wolf Pen Creek Corridor, the floodplain should be reduced, giving more land for hiking trails. The ponds will restrict silt transport off campus, serving as a place to settle out any sediment that is occurring. Mark said when the plan was developed, the timeline for implementation was five years. The pond in the Bee Creek basin is in the final design stage, with construction to begin in April, and the ponds in the Wolf Pen Creek basin are scheduled to be completed by 2002. The changed information will be forwarded to FEMA for map revisions, once complete. Once an area is no longer in the floodplain, builders will not be allowed to go back after the change and reclaim property they've dedicated to the city. George asked if Mark knew what proportion of water coming under Texas Avenue would be affected by the Wolf Pen Creek ponds. Mark said the flow summary showed a 20% run-off reduction at George Bush Drive where the water leaves campus. Steve said another detention area is planned at the Willowbranch school. Mark said as part of the agreement to exempt the school district from the drainage utility, it was agreed that the city could install regional detention wherever possible on school district property. The improvements at Willowbranch campus start this summer, to be completed within two years. Mark said bank stabilization and reduction of sediment bad projects will still need to be done between George Bush and Texas. One location generating a lot of sediment, is the big bend in the creek behind The Meridian Apartments. Those apartments have had chronic flooding problems and some structures have been condemned and won't be rebuilt. A buy-back program is being worked on so that those areas can be purchased with federal and matching funds, the structures removed, and the area treated as greenway. The topography could also be changed to do away with the bend in the creek, thereby stabilizing it at that location. Currently there's no capital project money targeted to do that. Jim Callaway said once the asbestos survey report on the condemned buildings is received, cost estimates for removal can be put together. Steve said FEMA may have funds that could be used, with matching funds possibly coming from Community Development money. Mark said the detention ponds and bank stabilization behind The Meridian Apartments will help, but the majority of silt deposited in the lake is generated between Texas and Dartmouth. That's the area the city is looking at improving. George said the committee needed to find out how much water has to be retained before it gets to Texas Avenue, for the project to be a success. Even though money may not currently be in place to do certain items, he feels the committee should identify what needs to be done over time, to make the project successful. Mark said in terms of detention, the plan as adopted doesn't assume any. Any detention is an added benefit that improves the situation and reduces sediment. He agreed it would be wise not to do anything with the lake until it is known how to address the sediment problem. He'd rather improve the appearance of the existing lake and maintain it in that condition, until all of upstream is stabilized. 3. DISCl SSK I ANIZCONSIDERATLON OF PROPOSER i ANDSCAPE IMPROVEMENTS: Steve said that the committee had asked that this item be brought back for discussion after meeting with a representative from McClure Engineering. There have been only brief discussions with them since they are not technically under contract as yet, so no decisions have been made. McClure has concerns about building something now that would have to be altered later. Steve said he'd indicated to McClure that he'd like to have some improvements done by this summer, and not wait until the channelization is complete. It wouldn't interfere with the creek bottom, but would be up top, on the restaurant side of the intersection. Steve asked to defer this item to another meeting until a contract could be signed with McClure Engineering, and it would be possible to come back with a firm recommendation. James said it was important that the public not think that the improvements up top were all that would be done. Steve said this could be addressed through some type of public information campaign. James asked if someone from McClure Engineering could be present at future meetings. 4. PRESENTATION OF WOLF PEricREEK MASTER_P1.AN WEB SITE: Steve said the preliminary work had been done, mainly the entry of the written text which came from the implementation plan itself. Links will be set up with other city websites, and the website will contain information about the steps involved in the implementation plan, with updates and graphics showing some or all of the plan. The members agreed a timeline should be included. It will be part of the city's home page. Steve said he wasn't prepared to show anything at this time. Kay asked about the completion date for the Conference Center, and was told probably the end of 2000. She said if the sediment issue wasn't addressed until 2002, the time lapse would hurt the project. Mark reiterated that there would be site improvements before then. The silt will be graded, and the area will be green and grassy, with trails. A creek will run through it up to the amphitheater, with a small portion of the lake maintained. This will be a city project done this summer. 5. D1SCUS_SION OE_PROPOSEQ_1MPROVEMENTS _LO_SHE_AflEA_BEZINEEN_KONL�S_ STEAKHOUSE AND }LO1iNNY CORRINO'S RESTAURANT; Steve said this would be a new project for development of a sidewalk and pedestrian bridge between the two restaurants. Design criteria for the sidewalks, and estimating where the creek channel will be, will be coordinated through McClure. Pete said there was about an acre in between the two restaurants. The area is fairly flat except where the creek is, and it's about 6' deep x 25' wide with a shale bottom. A 10' w x 40' I, pre -fabricated bridge was being considered. The big problem there is erosion of the creek sides, and there are no creek improvements in the plans. McClure would handle that, with some type of retaining walls or concrete blocks. The area will be cleaned up, dead trees removed, and some trimming done. Pete said once that's done, lights and sidewalks will be installed. Erosion of the creek will be a constant problem. There was discussion about laying the slopes back, but Pete said a lot of big trees would be lost if that was done. The other option would be retaining walls. Kay asked if the guardrails at the Highway 30 bridge could be replaced with something more attractive. Mark said it belonged to TxDot. For them to remove the guardrail, the culvert would have to be extended far enough away from the road, that a car wouldn't be in the ditch if it went off the road, however, the design aspect could be looked into. There was discussion concerning the 6' sidewalk along Highway 30, which the developer had originally agreed to contribute to the project as part of the sidewalk system. Jane said the developer didn't have it on their plans to include the sidewalk, but they've said that they were willing for their monetary participation in the project to equal what they'd have spent to install it. Steve said the pedestrian bridge and the sidewalk needed to be completed at the same time as the restaurants this summer. The site would be cleaned -up and the area given the appearance of a finished product. He said unless directed otherwise, they will proceed with the sidewalks tied into the location further into the park. If later it's decided that the sidewalk needs to go in on Highway 30, it can be done at that time. The next step will be coordination with McClure Engineering regarding bridge structure design, Tight fixtures, etc. Steve said he'd bring back a more detailed plan at the next meeting. Money will probably come from the TIF fund and the Park Land Dedication fund. Site work permits have been issued for the restaurants. James stated that the Design Review Board (DRB) had decided which trees they wanted to preserve and protect at the restaurant site. Jane said that on the Kona's site plan, there were trees marked that were supposed to be barricaded and protected, that weren't. A letter was written, and the developer was called and told that he would not get any tree protection points for those trees. He was told to immediately barricade those trees. The developer has to go back to DRB and talk about what can be done. They still meet their point requirement, but they haven't met the intent of the DRB. Some of the trees may survive, but they basically didn't barricade like they were supposed to. James said this was a very important part of the design element of WPC, and perhaps the rules needed to be more stringent. Jane said the contractor for Corrino's put up their barricades too close to the trees, and they need to be further out. Steve asked if the tree dies after a while, would the developer be required to replace it. Jane said it depends on what happens at the DRB meeting. Jane said in the future, the city should refuse to issue any clearing and grubbing permits until protection is in place. Kay said if they choose not to protect, then they should be forced to replace the trees. Jane said the landscape architect, and the owner were not aware that the contractor had done this. 6. OTHER BUSINESS/COMMITTEE CONCERNS: Steve said the next meeting needed to be rescheduled, because George Dresser would be gone. It was decided that March 8 would work for everyone. The date for the April meeting would be set at the next meeting. 7. ADJOURN: The meeting adjourned at 1:30. LLEGE STATIN P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842 Tel: 409 764 3500 MEMORANDUM TO: Steve Beachy FROM: Ric Ploeger DATE: March 3, 1999 SUBJECT: Wolf Pen Creek Land Clearing I have investigated the use of a private company to clear 2 - 2.5 acres of city property directly across Holleman from the Conference Center. There are brush -cutting machines that can clear the property of underbrush and leave preselected trees. The mulched vegetation would be left behind and stumps chipped to ground level so that only mowing would be needed for future maintenance. The project can be bid by the acre or by the hour. By the hour would be easier to bid, but would require closer supervision. Costs: pe Mobilization $250 Cost Per Acre $1,000 maximum Cost Per Hour $135 maximum Estimate for 2.5 acres $3,000 Home of Texas A&M University lActc( '14 LLEGE ST1TI�:N P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842 Tel: 409 764 3500 Memorandum DATE: April 1, 1999 TO: Wolf Pen Creek Oversight Committee Members Mike McClure, McClure Engineering Kent Laza, McClure Engineering Bob Schober, The Eagle FROM: Steve Beachy, College Station Parks and Recreation RE: April Wolf Pen Creek Oversight Committee Meeting There will be no meeting of the Wolf Pen Creek Oversight Committee on Monday, April 5, 1999. The next meeting is tentatively scheduled for noon on June 7, 1999. We will contact you prior to this meeting. Thank you! Home of Texas A&M University 9--qq }V) WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, JUNE 7, 1999 N 12:00 NOON CITY HALL TRAINING ROOM 1101 TEXAS AVENUE AGENDA 1. Approval of Minutes from February 8, 1999 2. Presentation, discussion, and possible action concerning design concepts from McClure Engineering for Wolf Pen Creek Corridor 3. Discussion and possible action concerning design of pedestrian trails & bridges 4. Discussion and possible action concerning cleanup projects in the Wolf Pen Creek Corridor. 5. Discussion of future agenda items and meeting dates 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website httpw// w,_ci,.college-station tx us and Cable Access Channel 19. �iV1X 67 94, Q 'GLYa "to OgievAlLiva- La /3 r G% WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING JUNE 7, 1999 COLLEGE STATION CITY HALL TRAINING ROOM MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: VISITORS: James Massey; Dennis Maloney; Kay Henryson; George Dresser, Alternate; Wayne Rife; Judith Warren, Alternate Chris Barzilla; Phillip Kelby, Alternate Steve Beachy, Eric Ploeger, and Peter Vanecek, Parks and Recreation; Mark Smith, Frank Simoneaux, and Bob Mosley, Public Works; Jim Callaway, Natalie Ruiz, and Veronica Morgan, Development Services; Kelley Chapman, Public Relations; Jeff Kersten, Finance Department; Pamela Springfield, Committee Secretary - Parks and Recreation Mike McClure, Kent Laza, Bob Ruth, Rick Robertson - McClure Engineering; Colleen Kavanagh, The Eagle; KBTX CALL IO.ORDER: The meeting was called to order at 12:13 p.m. by James Massey. He asked that all members and visitors introduce themselves, since there had been some committee member changes. James stated that he and Dennis Maloney were the new City Council representatives. Wayne Rife and Judy Warren introduced themselves as the new Planning and Zoning representatives. All other members remained the same. 1. APPROVAL QEMINUTES1 George Dresser motioned to approve the minutes for the February 8, 1999 meeting. Dennis Maloney seconded, all voted and the minutes were approved as written. There was no quorum for the March meeting, and the committee did not meet in April or May. 2. PRESENTATION, DISCUSSIQN,__AND__P_QSSIBLE ACIIQN CONCERNINS3 DESIGN CONCEPTS EQR WPC CQRRIQQR F_RQM_MQCLURE.__ENQINEERIN_G: Steve explained to the new members that McClure Engineering had been retained to do the design work for the channel improvements from Texas Avenue to Dartmouth Street, as well as other particulars of the corridor, such as the George Bush Drive extension, pedestrian bridge, walkways, landscaped areas, etc. McClure Engineering had been notified to proceed on the design portion of the George Bush Drive extension and bridge, and were present to get feedback from the members regarding the conceptual planning for that section of the corridor. Once direction was given, the more detailed design work would proceed. Mike McClure stated that since the last meeting, the design team had met with City staff a couple of times, and with the Corps of Engineers. Kent_Laza's Update: The Corp of Engineers will be involved throughout the process. The site was walked with Mr. Stan Walker in May, who expressed interest in a joint "Environmental Rehabilitation Project" with the City. Mr. Walker will meet with his staff to decide if the Corp can participate in the project. Participation would involve some type of funding on a matching basis the amount is unknown. Kent said the Corp likes to demonstrate erosion control projects and this would be an opportunity for them to do that. The Corp decided that no permit would have been required for previous work done at the site (initial construction and recent dredging). Therefore, no enforcement action was pending as a result of any work previously done. Dennis asked if the Corp would address the silt -generating bend behind the Meridian Apartments. Kent said possibly, but they may not be willing to work that far upstream. Mike stated that the conceptual plan called for a siltation basin at the beginning of the project which would trap silt from upstream. Ideally, if the bend could be stabilized, it would lessen the responsibility within the WPC corridor. The meeting was turned over to Bob Ruth. Bob Rutb s Update: Bob reviewed, for the new members, the three initial conceptual schemes. Lincoln Plan: Full blown river walk; this idea tabled at last meeting; idea goes well beyond what needs to be done. Mercury Plan. Has viable elements, yet grandiose. Big bodies of water (lake -type environment) probably out - no base flow during non -rainy season to maintain it. Waterfall drop areas throughout the channel itself, and natural setting are still an option. Idea of something attractive at both ends still in place - won't know what until the issue of the channel itself has been resolved. ForcLPlan• Lesser of all schemes; highlight is a new channel cut the length of the corridor, so that slopes can be stabilized; this idea is part in, part out. The Corps of Engineers, Parks and Wildlife, and Texas Natural Resource Conservation Commission (TNRCC) have jurisdiction over the waterway, and will determine what can and can't be done, ultimately impacting the design. McClure Engineering has been told that there are no endangered species in the corridor, but there may be possible wetlands. Once that's determined, it will need to be decided what can be done. A meeting will be scheduled within the next few weeks with the Corp of Engineers, and the outside agencies will be pulled in later. McClure Engineering feels it has come up with a viable combination of solutions that work. The other entities will have to accept the concept and approve the design. The ultimate goal is to solve the drainage problem and develop a park, within the allotted budget, taking into consideration the development possibilities on the tracts of land that the City doesn't own. This could be done simply and reasonably cost -wise, but it would look dreadful. If the ground can be stabilized in the project area, and the sediment from upstream caught in a siltation pond, a good deal of the sediment can be eliminated. There will still be sediment from time -to -time, but nothing like what's been collecting at the amphitheater. The shape and sloping of the sides will determine how the project is used. If areas that people can walk on, called benches, are created, then it can be enjoyed. If the sides are sheer sloped, or Tined with concrete, it can't be used, but will solve the problem. The latest concept was presented and discussed by all: * A big silt trap where it's least visible - at Texas Avenue and Holleman to catch silt from bend behind Meridian Apartments and upstream; designed so a front-end loader can get in and remove silt. Other parts of the water feature that are blue have the opportunity to be attractive. * Re-channelization - cutting a new channel will stabilize the earth and the siltation problem in that segment of the project. Soil that's dug out will be used to fill in the meanders of the existing channel to within a foot or two of the surface, which will create a walkway system through the natural vegetation. This will preserve what's there and keep existing, larger trees from sloughing off into the creek. If the slopes are minimized and vegetation planted, erosion will be minimal. * Bridge would be aesthetic, echoing the theme /shapes from the amphitheater; functional, and can be dressed up or down to create an image. Same for any bridges that may cross tributaries. * Drainage issues regarding existing businesses - small pipe system that links to the new channel. * Creating an image that's different than most city parks; bullet lights between the two restaurants will create a moonlight effect; including a millennium sculpture garden in some area. * Do something interesting at each end of the channel; dry the base flow up under the bridge, and take the flowing water at that point, through a pipe underground and force feed down to the other end for a water feature. Using this gravity feed situation, the water feature could be a geyser that shoots out of the ground, a multiple tiered fountain, or a water basin. * If the Corp of Engineers won't allow the base flow to be dried up, then will have to go with the regular base flow in a natural -looking creek bottom. The sides and bottom will be designed so that normal rainfalls are controlled within the channel. The water is contained, sides are green, benches in place. Concrete or grass-crete blocks could be used for a stable bottom. Dirt and grass planted alone won't work. * Access to this park is important; do something nice at the George Bush intersection that will act as a gateway to the park. Parking is on City property. * Trees and Vegetation - can leave it alone, or go in, take out all underbrush, and manicure it. Security is a consideration - areas need to be wide, and well -lit with good visibility - no blind corners or narrow confined areas. * Trails would run from the George Bush Drive intersection, down both sides of the channel to the amphitheater, hopefully without having to cross intersections - a greenbelt - with bridges to cross over. Some trails can be added later. The 'benches' can be used as trails, with some trails up higher; some could be grass. * Sidewalks will go in high enough that they will stay dry for the most part, and maintenance will be minimized when it does rain. * Width of the new channel will depend on the slope but probably about 70' wide. The intent of the new channel is to capture rainfall beyond the average event including a two-year storm - about 4". Beyond that, amounts captured will be limited. 5-year, 10-year rain events and higher, are going to inundate the area, just as they do now. The floodplain is not changing. * Hotel and Convention Center parking lot run-off will not increase there - those structures are at their capacity now. The additional capacity will be added under Dartmouth. James asked if the silt feature at Dartmouth would help the amphitheater. Mark Smith said that after the bank is stabilized and the silt load reduced, the lake at the amphitheater could be reclaimed and reconfigured so that it's more maintainable. The siltation feature works toward that plan. Bob R. asked for guidance. If the Corp decided the area had to remain wet, would a natural, or a controlled -site look be preferred. Wayne asked if there was no way to effectively take advantage of the natural creek and still address the siltation problem. Bob said there was, by building walls, which is extremely expensive and it would look like Carter Creek. Mike said the problem with the channel system now is that it's not functioning in its natural condition. It has a tremendous amount of flow that's been directed to it by the development within the City and TAMU, as opposed to the flow nature intended. The effect that's being seen - the sides collapsing in - is a reflection of that. There has been a major change in the system and it cannot be left in the condition it is in - it will not be stable. Bob R. said Mr. Walker loved the idea of the new channel because it eliminated a lot of evils. Preservation of the existing creek was another issue, however, and from an economic standpoint the money is not there to do both. Mike said that everything given to the Corp to -date had been in sketch form. The next thing they needed was direction. If advised by the committee to do so, his team would present the plan to the Corp of Engineers, pushing for a structured type channel, with the main goal being to solve the sedimentation and flood control issues. He asked the members to keep in mind that if the Corp decided there were wetlands present, then it may not be the park setting envisioned. The Corp's main concern is the environment - there would be no mowing, and it would be kept in a very native state. George made a motion to go with the concept of the newly aligned creek bed, abandoning the old creek bed and converting those to trails (the design of which was not part of the motion), and for McClure Engineering to present this idea to the Corp of Engineers. George seconded, all voted and the motion passed. The concept is for the barrel vault style bridge. Any surface could be chosen and it would be nice to continue the elements of the amphitheater there. Rough cut stone, smooth cut block, keystone wall element, and stucco walls, are the elements in place there. There would be four vaults, two would carry water and stay wet underneath, and the two outside vaults would have a pedestrian - way through them. Would like to keep it simple. Cost should run 20-25% over a standard concrete structure. There would be bike lanes on the bridge. James stated that he would like for the Police Department to look at the design plans for the corridor to see if there might be any security problems. Mike wanted to make sure everyone agreed on the conceptual design. George moved to approve the barrel -vault bridge structure. Judith seconded, the concept was voted on and passed unanimously. James thanked McClure Engineering for coming to the meeting. 3. DISCUSSIQN__AND POSSIBLE _ACTIOtLCoNc ERNING DESIGN OF PEDESTRIAN TRAILS AND BRIDGES: Steve stated that this was a project that the Parks Department was doing, and wanted to get underway as soon as possible. It would form the initial part of the trail system which would include: installing an arched, pre -fabricated bridge, similar to the one at the amphitheater; sidewalks that will connect the bridge to the two restaurants currently under construction; and lighting in the trees which would illuminate the trees as well as the walkways. Steve said that Pete Vanecek had been working in conjunction with Bob R., to make sure that the plan is complimentary with everything else that will be done. Pete has worked with the Design Review Board to make sure the sidewalk connections are in the correct place. This project will make a statement to the public that something's happening, and the trails will lead into the greater trail system, once the rest of the project comes into play. Provisions have been made to allow for some type of stone or block treatments at the entrances to those bridges. All bridges will meet ADA requirements. Steve wanted authorization from the committee to put the project out to bid as soon as possible. Bob R. said he would like the sidewalks in the major network system, to be at least 12' wide, with a stripe down the middle, and rather than do anything fancy with concrete, put that money towards an extra few feet on the major sidewalks which will include 2-way bicycle, and 2-way pedestrian traffic. This would allow the trees and natural vegetation to be the main focal point. The sidewalk between the two restaurants is not intended for bicycle traffic, so 10' should be wide enough. This walk is being done in lieu of a sidewalk along Highway 30. The developers' financial contribution and Park Land Dedication funds from Zone 3 will go towards this project. Pete said there would be some clean-up of underbrush, and dead trees and poison ivy would be removed. Steve said this project would be designed in-house, coordinated with McClure Engineering. Once approval is received to move forward, the project will be bid out as a separate project, and then taken to City Council. Dennis made a motion to move forward with the WPC tributary site improvements. George seconded, and the motion passed unanimously. Kay asked if there were some way that the State could replace the ugly guardrail at Highway 30, with something similar to what's at the amphitheater. Mark said the only way TxDot would remove it, would be if the culvert was extended the prescribed distance clearance from the edge of the highway. It's a safety feature that TxDOT will not be willing to compromise on, and it may be possible to get it removed - but it would not be easy. 4. DLSC SSION CQNCERNING_CtLEANSJP PROJECTSS IN_THE WPC COBR1DQR: Steve said this item related to the existing lake area. Previously the area at Dartmouth and Colgate had been cleared. Cleaning the area immediately across from the new hotel/conference center had also been intended, but has been put on hold pending the creek design from McClure Engineering. Mark said the plans for the amphitheater had been discussed with the Corp of Engineers when they were here. The City's idea was to confine the area to a narrower creek, build a barrier to maintain the moat around the amphitheater, and have the channel flow on through. Some channel realignment was done in areas that were undermining the parking lot, and the flow line of the creek there was lowered. This lowering of the flow line served to pull the water into the channel and it gave the City a dry area to work on. The idea had been to smooth out the silt next, so that grass would grow and there would be a mowable area. However when the Corp came, there were a lot of depressions which were holding water, and thus were declared wetlands. Therefore, those areas cannot be smoothed out and the low areas filled in, without a permit. So there are two options: 1) Put the project on hold, and include that activity in with the permit which will be required with the rest of the project (it will be a fairly long process to get a permit); or, 2) Separate this portion of the project out, and get a permit for some maintenance -type activities in that area. The Corp will tell the City what they have to do to mitigate for any of the areas that will be filled in. The City has chosen this option. Mark said that while waiting to get the permit for maintenance -type activities, City crews would go in, remove the debris, and try to make the area as pretty as possible. The City will also be trying to get whatever permits necessary for the channelization at this time. Mark said it may be six weeks before a permit could be gotten to do the maintenance portion of the creek, as opposed to six months to get the permit for the channelization. The Corp has no problem with removal of silt from the channel to get the water to flow better, or removal of debris and tree stumps from that area. No permits are required for those things. They do have a problem with putting the silt back into a low area. Mark said the Corp had some suggestions for vegetation, and they've taken an interest in the entire project. They would like to participate in all aspects of the project, and the city will work with them. Steve stated that in some areas, jasmine will be replaced with grass to help stabilize the banks. The Corp has no problem with planting anything in the area. 5. D1S1<ussloNQF EUTUREAGENDA1TEMSAND MEETING. DALES: Everyone agreed that they would like to keep the first Monday of the month as the regular meeting date. The next meeting will be held on Monday, July 12th, from noon until 2:00 p.m., since July 5th is a holiday for City employees. James asked if there was a project schedule. Mike said that nothing will be known until a resolution can be worked out with the Corp of Engineers. Mike stated that the results of this meeting would be forwarded to the Corp within the next few days, and once he has heard back from them, he will report to the committee. Steve said that agenda items for the next meeting would include: * Update from McClure Engineering on the Corp of Engineers * Update from Pete Vanecek on WPC tributary project 6. ADJOURN:. The meeting adjourned at 2:24 p.m. From: Steve Beachy To: Bob Mosley, Frank Simoneaux, Jim Callaway, Mark... Date: 6/15/99 9:48am Subject: WPC Concept Concerns - Update I had a lengthy conversation with George Dresser after the last over sight committee meeting. His concerns: 1) The design must have thorough staff review. This is particularly important with issues related to erosion and siltation. 2) Will the design work? Will it perform as it is being presented with relation to drainage? 3) There was no discussion concerning the preservation of the trees once the old creeks have been filled. How will they be protected during construction? Staff review is needed in this area as well (Ross Albrect, Ric & Pete). 4) The WPC over sight meetings should not be used for staff analysis. Review the information prior to the over sight conut ittee meeting and be prepared to offer staff rcconunendatious. I have discussed these issues with James Massey and Mike McClure and Mike has offered to meet with George individually to discuss the engineering aspects of the concept. Mike also suggested that Wayne Rife be included as he had to leave early and had also expressed some concerns. I will call George and Wayne and let them know that Mike will set up a meeting with them to further discuss the concept. The meeting will take place alter our trip to Ft. Worth on the 2lst to meet with the Corps of Engineers to discuss the wet lands issue and other aspects of the project. CC: Skip Noe .,,:..,,,,,,,,.� ,,, „ ,,,.,,,,, l!� College Station Police Department Intra-Departmental Memorandum To: Lt. Scott Simpson From: Tonya Bingham, #324q;/ Date: July 7, 1999 Subject: Wolf Pen Creek Corridor — Crime Prevention 4/101 I have reviewed the photographs of the proposed bridge to be located on George Bush Dr. East, south of the 600 block Harvey Road. It is my understanding that the walkway through the bridge is to be approximately 75' long but no other dimensions are available at this time. The bridge shows archways across a water/drainage area with a walkway built through one of the arches. Several factors should be considered when deciding upon the exact dimensions of the bridge and for the development of the surrounding area. They are as follows: • Proposed development of the area (residential/commercial) and how the borders to each area are to be preserved. • The estimated number of people using the area: vehicular traffic vs. pedestrian traffic. • Lighting • Visibility through tunnels and the area at each entrance/exit and along all sidewalks. • Placement of telephone and/or emergency 911 boxes along route • Trees, shrubs, groundcover, fences • Open areas • Closed circuit television for added security in select areas Borders and boundaries should be identified so that people recognize that they are passing from public or commercial areas to private or residential areas. Plaques and pictures help define ownership and are environmental cues that can affect the behavior and the predisposition of owners and users. A natural barrier of distance, elevation or parking lot may be used to avoid conflicts. To promote pedestrian traffic, sidewalks should be made wider. The number of pedestrians and the location (i.e.: commercial area where there are restaurants/shopping or open areas) should be considered to determine the width. Consideration should also be given for emergency vehicle access. Without plans or design review we are estimating that sidewalks should be a minimum of 10' wide at open areas and wider through the commercial areas. Streets should have lower speed limits and parking added along the street. Traffic lights should not be synchronized to deter vehicle traffic. There are many different types of lighting to be considered for the tunnels and outdoor areas. The quality of lighting refers to the brightness and color rendition of a particular light. Lighting in the tunnels and at each entrance/exit should be enough to provide continuous coverage, adequately illuminate inside of tunnel, and have good color rendition. Transitional lighting should also be considered to provide gradual light level changes as needed. (If the inside of the tunnel is well lit, surrounding areas should use transitional lighting to provide continuous visibility for safety and aesthetics. You do not want people walking from a well lit area to a dark area and vice versa.) Lighting in open areas should be spaced so as to reduce shadows from buildings, trees, automobiles, etc. Lighting creates a strong visual and psychological deterrent. The walkway through the tunnel should be straight through. There should be no turns or offsets to allow anyone the ability to conceal themselves. This is especially critical at the entrance/exit to the tunnel. All walkways should be designed so that there are no blind corners. Again, the width should be such as to safely accommodate the pedestrians. Narrow walkways increase conflict and fear and promote "abnormal users" such as vagrants. I An "open area" should be maintained on either side of the walkways. Depending upon the area (residential/commercial) as to determine the width. It is believed that a width of 20' will be sufficient but a better estimate can be made after a review of plans. In this 20' space there should be no trees or shrubs and any grass kept mowed to a height of not to exceed 8'. Public telephones should be placed in the commercial areas. It is also recommended that 911 emergency boxes be placed at other crucial areas along the walkways. These areas can be determined when a more complete plan is established. Trees should be selected which have a small trunk diameter and they should be trimmed to maintain a minimum clearance of 7' above grade. This prohibits people from hiding behind or in them. Trees should be placed away from walkways to keep birds and other animals away from areas that people are using and prevent sight restrictions. Trees should be spaced at intervals so as not to interfere with visibility. Shrubs are not recommended because of sight restrictions and that they allow person(s) to conceal themselves in them. Special consideration should be give to any area where shrubs are to be used. In these areas shrubs should have stickers or thorns and maintained at a height not to exceed 18". Closed circuit television is also recommended for certain areas of the corridor. CCTV is a reliable and cost-effective deterrent system which can increase/expand security and safety to this area. CCTV are widely used and can be integrated with other systems, including alarms, and can be used to view remote areas and record crimes for the apprehension and prosecution of offenders. This can be an exceptional crime prevention/deterrent to the area. Without any further information or plans on the area I am unable to give more definite information or specific crime prevention recommendations. This is a general analysis and covers most applications. If I can be of further assistance or you have any questions please call me at 764-3579. Handbook of Loss Prevention and Crime Prevention, 3rd edition by Lawrence J. Fennelly pg. 115 2 @I ce WOLF PEN CREEK lq&- OVERSIGHT COMMITTEE MEETING �� MONDAY, AUGUST 2, 1999 (.C2, 12:00 NOON - 2:00 P.M. CITY HALL TRAINING ROOM N��� 1101 TEXAS AVENUE AGENDA. Call to Order 1. Approval of Minutes from June 7, 1999 Meeting 2. Presentation and Discussion of June 21, 1999 Meeting with Corps of Engineers Officials 3. Presentation, Discussion and Possible Action on Revised Conceptual Plan for Wolf Pen Creek Corridor, from Dartmouth to Texas Avenue 4. Wolf Pen Creek Project Reports: a. Traffic Signals - Dartmouth & Holleman - Project No. FT 9807 b. WPC Tributary B Site Improvements - Project No. PK 9902 c. George Bush East Extension - Project No. ST 9916 d. Hotel/Conference Center - Project No. GG 9701 5. Discussion and Possible Consideration of Future Meeting Dates 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764- 3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http:/jww ci_college-station-tx.us and Cable Access Channel 19. ct (r( kt9 WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING FRIDAY, AUGUST 6, 1999 12:00 NOON - 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA Call to Order 1. Approval of Minutes from June 7, 1999 Meeting 2. Presentation and Discussion of June 21, 1999 Meeting with Corps of Engineers Officials 3. Presentation, Discussion and Possible Action on Revised Conceptual Plan for Wolf Pen Creek Corridor, from Dartmouth to Texas Avenue 4. Wolf Pen Creek Project Reports: a. Traffic Signals - Dartmouth & Holleman - Project No. FT 9807 b. WPC Tributary B Site Improvements - Project No. PK 9902 c. George Bush East Extension - Project No. ST 9916 d. Hotel/Conference Center - Project No. GG 9701 5. Discussion and Possible Consideration of Future Meeting Dates 6. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764- 3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http://www ci college-stationdx.us and Cable Access Channel 19. WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, AUGUST 6, 1999 COLLEGE STATION CITY HALL COUNCIL CHAMBERS MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: VISITORS: James Massey; Dennis Maloney; Kay Henryson; Judith Warren, Alternate Phillip Kelby, Alternate Chris Barzilla; Wayne Rife; George Dresser, Alternate Steve Beachy - Parks and Recreation; Mark Smith, Frank Simoneaux, Bob Mosley - Public Works; Jim Callaway, Ed Hard, Jeff Tondre - Development Services; Kelley Chapman - Public Relations; Charles Cryan - Finance Department; Pamela Springfield, Committee Secretary - Parks and Recreation Mike McClure, Bob Ruth, Rick Robertson, Stephen Franks - McClure Engineering; Paul Clarke, Chuck Ellison - Clarke & Wyndham, Inc. CALLTQ_OBDER:. James Massey called the meeting to order at 12:15 p.m. 1. APPROYAL OEMINuIE_S: Judy Wagner made a motion to approve the minutes for the June 7, 1999 meeting. Dennis Maloney seconded, all voted, and the minutes were approved as written. 2. PRESENTATI.ON..ANDDISOUSSLON_ OF JUNE21, 1_999 MEEIING WITH CORPS_ OF_ENGINEER_OEFICIALS; Steve stated that the City and McClure Engineering had spent a lot of time with the US Army Corps of Engineers regarding the implementation of the Wolf Pen Creek Master Plan. Steve said Mark would update everyone and explain why some of the concepts which had been presented at the last committee meeting, would have to be changed. Mark handed out a memorandum (attached) detailing the June 21, 1999 meeting with the Corps of Engineers. Mark said the Corps was opposed to a hard liner bottom being used, and opposed to straightening the natural meanders of the creek, since those things contributed to the wildlife habitat and wetland characteristics of the project. With that in mind, McClure Engineering had gone back and reviewed various options, one of which they were ready to present to the committee. Mark felt that the option, which had been looked at before, would be consistent with the wishes of the Corps of Engineers. Mark explained that in the past, the Corps' concerns involved flood control - going in, straightening things out, and getting the water moving. Now they are into preserving the wetland areas, and keeping development away from drainage areas, so that there is space for the flooding in wetland areas to exist. Mark said the change in philosophy affects not only the WPC project, but also other drainage projects where the City is going through the same permitting process. Some channel stabilization methodologies have to be reconsidered in order to accommodate the wetland preservation philosophy. James asked if the amphitheater side of the project had been discussed. Mark said when they told the Corp that the goal in that area of the project was to have the creek establish its natural flow characteristics; they were fine with that. The Corp helped them look at the project from a different perspective. Rather than calling it a channelization project, they called it a riparian restoration project, which falls under a nationwide permit. They asked for a sketch to be drawn up and sent to them. Mark said the drawings had already been prepared and were on their way to Fort Worth. Judy asked what funds the Corps of Engineers would have available to help with the project. Mark said funding had only been discussed in general terms, and that the time to ask for funding assistance is when the plans are submitted. He said the amphitheater portion of the project was not going to be costly to do, and he wouldn't be asking for funding assistance for that part of the project. 3. PRESENTATIQN, DISCUSSION ANDpQS_SIBLEACTIQN_ON_REVISED CONCEPI_UAL P AN_FOWWQLF PEN CREEK —CORRIDOR, FROM_DARIMOUTH TO_TEXAS AVENUE: Steve said that McClure Engineering would be asking for direction from the members on several things: ♦ The appropriateness of the alternate concept; • The design of the bridge that will go across the creek of the George Bush extension; and ♦ The acquisition of a portion of land that would facilitate part of the project, in relation to the George Bush Street extension. A. The alternate concept that McClure Engineering had come up with after the meeting with the Corps of Engineers and City staff was presented by Bob Ruth and discussed by all. Trail system' Designed through the site on high, dry land, avoiding the creek elements. Linking from the corner of the hotel/conference center site to the restaurants already in place and beyond. It can be done all at once, or in segments, and it can be altered. It crosses the stream in as few points as possible to control expenses. When all trails are implemented some will go through arches of the bridge. The natural resources - tree material and natural vegetation - are disturbed as little as possible. Site _amenities: A small parking lot; millenium sculpture garden; dress up the high visibility corner. Some type of refreshment station (coke machines, water fountains, rest rooms) somewhere about midway through the project. Mostly tree lighting, scattered throughout the site, shining down on the ground rather than pole -type fixtures. Signage scattered throughout the park will show you the route to follow. Bridges: Similar to what's at the amphitheater. The bridge that will cross the creek which links the parking lot to the sculpture garden, will probably be the main entrance. Mid -block crossings and pedestrian safety issues are not completely solved at this point. There is a potential observation area to allow a view of the bridge at the George Bush Drive intersection. Realignment: Some of the oxbows will be straightened out, while still allowing a serpentine flow for the water to pass through - something that's manageable. Can't avoid rechannelizing the creek totally, but it can be left somewhat natural. There will be a lot of excess soil that can be used to build some of the low areas up to street grade. Sta •'lizationm No sheer retaining walls; the easiest, least expensive way to stabilize the creek with the least amount of maintenance and the longest range effect, would be grass side slopes. Depending on the depth of the stream, from the center of the creek, the slopes may be as wide as 50' feet or more on either side. In some areas, small retaining walls will have to be built because the grass slopes won't work. Proposing a mud bottom — Corps of Engineers is adamant about keeping the natural percolation in the stream. One of the elements wanted was a waterfall that could be done with a series of check dams that would allow the grade change and the noise without backing the water up. Those could silt -in over time and just wind up being drops at some point but it would be natural. Cle n-•sat locations' The Corps of Engineers said silt was good, however two proposed areas in the concept would allow clean -out of the silt that collects from areas outside the project. Stabilizing the slopes on the creek, putting sod down, and installing the sprinkler system, etc., will keep the walls from deteriorating and creating sediment. Clean -out sites would have to have a concrete bottom to allow heavy equipment in. There are four, 10'x10' concrete box culverts in the Dartmouth/Holleman bridge, with aprons on both the upstream and downstream sides that extend out about thirty feet. Equipment can enter at that point and be driven through the culverts. James expressed concern about pouring concrete, and wanted to remain sensitive about trying to keep the project as natural as possible. Kay asked why the silt clean- out areas had been moved further downstream in this concept. Mike McClure stated that the design of the channel is such that the silt will just flow right through, with only minimum silt pockets collecting. Clean -out at the Texas Avenue location would be very difficult. Because of traffic problems, it would be hard to get equipment in and out. Safely Concerns' The sides will be sloped so that they can be mowed - similar to what's at the amphitheater — not so steep to be a safety concern. There are a few areas of the creek where the water is five feet deep, however those will be eliminated. Most of the creek, except for flood stage is only about one foot deep. At the committee's direction, safety suggestions had been received from the Police Department. Trails will be about 12' wide with vegetation cleared off on each side — not completely, but enough to allow for visibility. Some areas will be left natural, but no isolated trails with blind spots. The Police Department had recommended call boxes and video cameras in several locations on the trail system, with site lines from adjacent properties when possible. Steve said it will be hard to draw up construction plans to show exactly how this part will be laid out. Some of the design will evolve over time. This is because of the design of the stream and not knowing which trees will remain. Bike lanes will be part of the George Bush Drive extension. Based on what had been proposed, it may allow a bike lane located on Holleman, between Texas Avenue and Dartmouth, to be removed from the City's bike loop. Barking: Concerns were expressed about sufficient parking near the park. Property between Taco Bell and Office Max is not necessarily attractive but accessible. Hoping to get parking from other developments. May need to look at acquisition if it will make a difference as to whether people use the park or not. There's no facility in the park that will draw a large number of people for a particular activity, and no set formula to determine what the parking requirements would be for a park of this type. The master plan calls for the corner of Dartmouth and Colgate to be designated as a site for an art center with the appropriate parking. The parking issue has not been addressed. The members were pleased with the concept presented. Everyone agreed it was more in line with what was originally discussed and more of a natural area. B. The bridge needs to be designed so that it is functional, yet attractive/decorative so that it adds to the experience. If it will be a focal point, then the interaction with the bridge needs to be kept in mind when designing the trails, picnic areas, etc. C. Property Acquisition — Mike McClure said off of the George Bush Drive extension, south of the creek, there was a particular tract of land that they would like to see acquired. All others have been dedicated or have been acquired. It is a 25-foot wide lot (1.1) acre that would be used to do some of the slopes and limit some of the retaining walls that would be necessary along the bridge. It would be used as access to the silt trap and would give maneuvering space. Grade -wise, it was not good for parking and access from the road would be bad. Drawings presented were done based on the assumption that the parcel would be acquired. The City likes the concept and feels it's doable. Mark said he felt acquisition was essential to making the bridge itself work out. One of the reasons it's vacant is that it has a creek running through it — it is not really developable. Pulling the twist out of the creek would eliminate the problem behind Wolf Creek Car Care, where there is bad erosion and structural damage to the parking lot. James asked City staff to explore the options on how to acquire that tract and the other two pieces of property, and bring it back to the committee. Budget: Mike McClure said the cost would be $4.4 Million, which included everything presented - the bridge, trails, channel work, etc., except the land acquisition. Steve said $5 million has been identified in the budget at the current time, but that amount is expected to increase as evaluations come into the tax increment fund (TIF). $2 million is available now, and $3 million will accrue over the next 3 — 10 years. There is no estimate available for the land acquisition. Dennis made a motion that McClure Engineering present the proposed plan to the Corps of Engineers. Phillip seconded; no members were opposed. 4. WOLF PEN CREEK_P_RQJECT REPORT: Steve said this would be a standing item on the committee's agenda, and updates will be given at each meeting. A. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Mark Smith: City Council awarded the contract for the traffic signals. Construction should begin soon on the Olsen/George Bush intersection. Once completed, the Dartmouth/Holleman and Dartmouth/Southwest Parkway intersections will be done at the same time. The project should be completed by the end of the fiscal year. B. WPC Tributary B Site Improvements — Project No. PK 9902, Steve Beachy. The project is being finalized in terms of design, and should be out to bid within the next few weeks. Tentatively, that award of bid should go to council on the September 23 meeting. This is for the section of the walkway and bridge between the two restaurants, which will tie in with the existing walkways on either side of the property. It also includes lighting on the ground and up in the trees. The estimated cost of $80,000-$90,000, will probably be paid with Park Land Dedication funds. There is no estimate on the construction time, it shouldn't take too long once the bridge is constructed and delivered. It is a pre -fabricated bridge, similar in design to the bridge at the amphitheater. The initial clearing has been completed down to the utility line easement. Clearing consisted of removal of dead trees, poison ivy, vines, etc. All other trees of significance were left. It is a very tight construction site, but he didn't foresee a lot of damage to the remaining trees. The City did the clearing, but the construction will be bid out to a contractor. C. George Bush East Extension — Project No. ST 9916, Mike McClure: The right of way acquisition portion preliminary drawings are under review by city staff. When he gets those comments back, he will be ready to put the finished product together. James asked that the concept of the arched bridge be presented to the Design Review Board (DRB). Kay asked that all amenities of the project be brought before DRB so that they can review the consistency throughout. D. Hotel/Conference Center — Project No. GG 9701, Steve Beachy. Steve passed out a copy of a press release and notes from Economic Development. The City has received financing commitments on the hotel project. The tentative schedule for construction completion is spring, 2001. Charles Cryan said at this point the Wolf Pen Creek Development Group was looking at a couple of other concepts. They felt that the office building originally proposed would not be the best use for that property, but that could change. James asked if the sign on the hotel/conference center site could be updated to reflect the groundbreaking. Steve said that was already being worked on. 5. DISCUSSION AND POSSIBLE CONSIDERATION_OFFUTURE I EET1NG DATES & AGENDA ITEMS: James asked if conceptual site plans and an update for the Pooh's Park development could be brought to the next meeting. Jim Callaway said yes. Steve said he hoped that the committee would be meeting on a monthly basis now that the implementation process will be getting underway. He asked for a good date. It was decided that the next meeting would be at noon on Tuesday, September 7, 1999, since Monday the 6th would be a holiday for city employees. It was decided that the regular schedule for meetings would be the first Monday of the month, unless it is a holiday. 6. AwotJRN: The meeting adjourned at 1:43 p.m. College Station Public Works Department Memorandum To: Wolf Pen Creek Oversight Committee From:Mark Smith, P.E. Director of Public Works CC: George K. Noe, City Manager Steve Beachy, Director of Parks and Recreation Date: 08/06/99 Re: Meeting with US Army Corps of Engineers 6/21/99 A group from College Station met with representatives of the Corps of Engineers (COE) in Fort Worth on Monday, June 21, 1999. We met to discuss the implementation of the Wolf Pen Creek Master Plan. Frank Simoneaux, WPC project manager, from the College Station engineering staff and Mike McClure, the engineering consultant working on the WPC project remained in Fort Worth through Wednesday to attend a seminar presented by the COE on stream development. The purpose of our meeting was to discuss what kinds of permits would be required to do the work that we proposed and what requirements we would have to meet in order to get the necessary permits. The essence of the response by the COE was that our project would need an individual 404 wetlands permit and that we must design the improvements in such a way as to preserve the natural channel as much as possible. We also discussed proposed modifications to the area known as the amphitheater lake. As I described in a previous meeting, we propose to allow the channel to re- establish a stable path and to grade the silted -in areas so that they could be re - vegetated and maintained. The COE indicated that his work could be considered a "riparian restoration" project and could be done under a nation wide permit. We presented the drainage improvements option that the oversight committee looked at on June 7th. This option involved constructing a diversion channel and filling in the natural channel as a means of preserving trees and eliminating silt from the erosion of the natural channel. The COE discouraged this design concept saying that they did not feel that there was adequate justification (property damage due to flooding) for abandoning the natural channel and thus eliminating a wetland area. The COE indicated that a permit might be obtained for a proposal that would stabilize site specific erosion problems and do some straightening of the channel but ® Page 1 would retain the "natural" channel. Retaining the natural channel means that no hard bottom should be installed. The proposal that the COE favors would involve three methods of stream stabilization: • Cutting the stream banks to a stable slope and vegetating • Installing retaining walls where we do not have adequate room to slope the banks • Check dams to create stilling basins. The COE concedes that there are some areas on the creek where some of the meanders may need to be straightened. However, this activity should be kept to a minimum. This means that our plan will involve the loss of some trees in order to stabilize the stream banks. Removal of some trees is also necessary in order to get sunlight adequate to support the bank stabilizing vegetation. We had planned to meet with the Oversight Committee on Monday, July 12th. However, after our meeting with the COE, that meeting is being postponed to allow some time to develop an alternative approach. We will be contacting the committee members to schedule a meeting later in the month or possibly early in August. • Page 2 AUG-30-1999 M0N 02:27 PM C.S. PUBLIC WORKS FAX NO. 409 764 3489 P. 02 July 28, 1999 McCLURE ENGINEERING, INC. Mr. Frank Simoneaux Graduate Civil Engineer CITY OF COLLEGE STATION P,O. Box 9960 College Station, Texas 71842 RE: George Bush Drive Extension Preliminary Design Dear Frank: With reference to our July 19, 1999 meeting where you, Mr. Bob Mosley, P.E, Steven Franks, P.E. and myself were in attendance, I submit the following summary of issues that were discussed: fio.c Oil. Our design identified the need for additional property along the southwest line of the project near given to acquiring 1.0871 acres out of Lot 2 of Wolf -Pen ard alk Subdivision. The property iu ndeveloped and currently owned by R chard Sm the Bo 2. Consideration should be given to acquiring an additional access and utility easement at the south corner of Lot 1, Lacour Subdivision. We propose to jog the new water line around the outer limits of the bridge. Additionally, it would maximize the options for access and maintenance of a reflective pool at the bridge. (0. ;3. Between Stations 17+00 to 19+50, there is approximately a four foot (4') cross fall in the existing ‘,i' r.�<< ` 70' wide right-of-way. Temporary construction easements are desirable on at least one side of (.;` the right-of-way to accommodate the fill slopes. In lieu of the easements, retaining walls could <a. `,`\ be constructed. ‘4. ` 4. What is the status of Pooh's Park development? Floodway and reservation areas in accordance with the WoliPen Creek Zoning Ordinance have yet to be dedicated. 5. No sanitary sewer line modifications have been identified.. However, we are not clear on the > needs of the Pooh' Park development. 6. The Lacour Subdivision plat dedicated a portion of the George Bush drive Right-of-way. The most southerly portion of the concrete pavement, consisting of approximately 100 feet in length, was not constructed in the center of the right-of-way. Removal and replacement of part of the pavement has been recommended, For the given central angle in this right-of-way dedication, a much larger center line radius is recommended. 7. Existing gutter drainage on George Bush Drive is routed through the driveways and parking areas of the adjoining properties (Lot I of The Boardwalk and Lot lA of Lacour Subdivision). We recommend obtaining appropriate drainage easements. 8. Bike Ianes and a center left -turn lane have been provided. Edwin Hard is to review and comment on the design. 1722 Broadmoor, Suite 210 • Bryan, Texas 77802 • (409) 776-6700 • FAX (409) 776-6699 2 t t t AUG-30-1999 MON 02:28 PM C.S, PUBLIC WORKS FAX NO, 409 764 3489 P. 03 George Bush Drive Extension Mr. Frank Simoneaux 7/28/99 Page 2 9. A preliminary cost estimate has been prepared and submitted for your consideration and use. Please note that in addition to land and easement acquisition costs not being included, the estimate does not include electrical and lighting costs. The City has provided this design on other similar projects. Your review and comments regarding this design is greatly appreciated: Should you have any questions concerning these comments, please do not hesitate to call. Very truly yours, ichael . McClure, P.E., R.P.L.S. President MRM/nnirn attachment AUG-3U-l9B8 flUN U2:28 PM C.S. PUBLIC WONKS FAX NO. 409 764 3489 P. 04 } George Bush Drive Preliminary Design Engineer's Estimate July 19, 1999 Item Description Unit Quant. Unit Price Total Paving Construction 1 Mobilization Lump Sum 1 15,000.00 15,000.00 2 Prepare Right -of -Way Lump Sum 1 3,000.00 3,000.00 3 Clearing and Grubbing Lump Sum 1 10,000.00 10,000.00 4 8" Reinf. Concrete Paving w/ 6" Curb S.Y. 5,285 28.00 147,980.00 5 8" Lime Stabilized Subgrade S.Y. 6,622 3.50 23,177.00 6 Handicapped Ramps S.F. 214 6.00 1,284.00 7 Sidewalks S.F. 11,593 3.00 34,779.00 8 Earthwork C.Y. 4,244 3.50 14,854.00 9 Barricades, Signs, and Traffic Control Lump Sum 1 6,000.00 6,000.00 10 Pavement Striping and Signs Lump Sum 1 6,000.00 6,000.00 11 Concrete Channel Lining S.Y. 2,150 28.00 60,200.00 12 5 Span Arch Bridge w/ Retaining Walls Lump Sum 1 450,000.00 450,000.00 Paving Subtotal 772,274.00 Drainage Construction 13 18" Reinf. Concrete Pipe, Structural Backfill L.P. 442 35.00 15,470.00 14 18" Reinf. Concrete Pipe L.F, 53 27.00 1,431.00 15 24" Reinf. Concrete Pipe L.F. 90 34.00 3,060.00 16 10' Recessed Curb Inlet EACH 2 2,500.00 5,000.00 17 5' Recessed Curb Inlet EACH 3 2,000.00 6,000.00 18 Junction Box EACH 1 2,000.00 2,000.00 19 18" RCP Sloped Headwall EACH 1 1,000.00 1,000.00 20 24" RCP Sloped Headwall EACH 1 1,000.00 1,000.00 21 Trench Safety (drainage) L.F. 250 1.00 250.00 Drainage System Subtotal 35,21 1.00 Water Line Construction 22 12" PVC Water Line L.F. 897 28.00 25,116.00 23 12"x 13" Anchor Coupling EACH 2 700.00 1,400.00 24 20" Diameter Casing L.F. 105 50.00 5,250.00 25 12"xl 1.25 Degree Bend EACH 1 500.00 500.00 26 _ 12"x22.5 Degree Bend EACH 1 500.00 500.00 27 12"x45 Degree Bend EACH 4 500.00 2,000.00 28 12" M.J. Valve EACH 2 1,000.00 2,000.00 29 12"x 8" Reducer EACH 1 500.00 500.00 30 _8" Gate Valve EACH 2 500.00 1,000.00 31 8"x 13" Anchor Coupling EACH 3 300.00 900.00 32 8"x 8" Tee EACH 1 500.00 500,00 33 FH Assy., Type I EACH 1 2,000.00 2,000.00 34 Trench Safety (water) L.F. 897 1.00 897.00 Water System Subtotal 42,563.00 Estimated Construction Cost S850,048.00 10°70 Contingency S85,004.80 Total Estimated Construction Cot S935,052.80 lofI PROGRESS ON WOLF PEN CREEK HOTEL AND CONFERENCE CENTER 1. Received financing commitments from Wolf Pen Creek, LTD - Letter of Commitment for debt financing by Morgan, Weinstein & Co. of California - Letter of Commitment for equity from Oxford Internaitonal, Maryland 2. Has 120 days to close on financing -$100,000 application fee paid (verified by wire transfer) 3. Application to Sheraton hotels in progress 4. City design is ahead of WPC's design — need to match Design/Development (City): Complete Design/Development (WPC): September, 1999 Complete Construction Docs (City): November, 1999 Complete Construction Docs (WPC): January, 2000 5. Schedule — see attached -Groundbreaking in fall -Design from fall to February, 2000 -Begin construction February, 2000 - Complete construction April, 2001 COLLEGE STATI N P. O. Box 9960 • 1101 Texas Avenue • College Station, TX 77842 Tel: 409 764 3500 Kelley Chapman, 764-3768 Public Relations & Marketing Manager July 28, 1999 For Immediate Release City of College Station Announces New Hotel Representatives for the City of College Station announced today that they have received financing commitments from Wolf Pen Creek, LTD for the construction of a 200-room hotel to be located adjacent to a new 45,000 square foot City -owned conference center on Holleman Drive in the Wolf Pen Creek Corridor. These financing commitments were received pursuant to the requirements of the project agreement between Wolf Pen Creek, LTD and the City. This agreement was approved by both parties in April, 1998. Financing commitments presented to the City by Wolf Pen Creek, LTD involve both debt and equity financing for the hotel totaling $21.5 million. Under the terms of its agreement with the City, Wolf Pen Creek, LTD must close on this financing within 120 days. Earlier this year the City Council and Wolf Pen Creek, LTD approved a guaranteed maximum price for the municipal conference center that will be adjoining Wolf Pen Creek, LTD's full -service hotel. Conceived as a public -private partnership to enhance the local tourism economy, the hotel is slated to be a full -service Sheraton. A groundbreaking ceremony will be scheduled for this Fall with Wolf Pen Creek, LTD indicating its intent to finish design and be under construction by this February. College Station Mayor Lynn Mcllhaney stated, "We are glad to see this important step take place in moving this exciting project forward. The City views the Wolf Pen Creek hotel/conference center as a vital part of enhancing the City's tourism economy." For further information contact Tom Brymer, College Station's Assistant City Manager, at 764-3510 or Kim Foutz, College Station's Economic Development Director, at 764-3753. # # # Home of Texas A&M University Site Development Options Do nothing -- option / no option Political solution -- aid / treachery Layback Sides --- preservation Sheer Walls -- $$$$ (structural) Concept Elements Trail System --- high and dry Links new hotel conference site to restaurants Greenbelt park system Site Amenities Intersection --- Sculpture Garden, Parking NOTE: Pedestrian Safety Issue Refreshment Station Trail system Lighting Signage Bridges --- pedestrian and Geo. Bush Drive Natural Resource Preservation Trees / Vegetation (50%) Realignment of Creek Mud bottom Check Dams Clean -out Locations Standing Water (lake) Erosion Control Corps options — willow trees Property acquisition Approval Procedure bA) )1Lit,'5 tOb-6 Jh WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING TUESDAY, SEPTEMBER 7, 1999 12:00 NOON - 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA Call to Order 1. Approval of Minutes from August 6, 1999 Meeting 2. Quorum Requirements and Excused Absences for Committee Members Discussion and Possible Action 3. Wolf Pen Plaza Development - Presentation, Discussion and Possible Action 4. Proposed Repairian Restoration Project for the Amphitheater "Lake" Area Presentation, Discussion and Possible Action 5. Potential Parking Areas for WPC Corridor - Discussion and Possible Action 6. Wolf Pen Creek Project Reports: a. Traffic Signals - Dartmouth & Holleman - Project No. FT 9807 b. WPC Tributary B Site Improvements - Project No. PK 9902 c. George Bush East Extension - Project No. ST 9916 d. Hotel/Conference Center - Project No. GG 9701 7. Discussion and Possible Consideration of Future Meeting Dates 8. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764- 3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http;.J/__www.ci_college-station.tx.us and Cable Access Channel 19. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: VISITORS: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, SEPTEMBER 7, 1999 COLLEGE STATION CITY HALL COUNCIL CHAMBERS James Massey; Dennis Maloney; Wayne Rife; Kay Henryson; George Dresser, Alternate; Judith Warren, Alternate Chris Barzilla; Phillip Kelby, Alternate Steve Beachy, Eric Ploeger, Peter Vanecek - Parks and Recreation; Tom Brymer - City Manager's Office; Mark Smith, Frank Simoneaux, Bob Mosley - Public Works; Jim Callaway, Jane Kee, Ed Hard, Jeff Tondre - Development Services; Kelley Chapman - Public Relations; Charles Cryan - Finance Department; Pamela Springfield, Committee Secretary - Parks and Recreation Mike McClure - McClure Engineering; Colleen Kavanagh, The Eagle CALL TO_ORDER: James Massey called the meeting to order at 12:18 p.m. 1. APPROVAL_OEMIN_UTES: Dennis Maloney made a motion to approve the minutes for the August 6, 1999 meeting. Judy Wagner seconded. All voted, and the minutes were approved as written. 2. • UORUM _REQUJREMENIS_AND EXCUSED_ABSENCES FOR COMMLLTEE_11ilEMSEftS DiscUSs1QN, ( POSSIBLEACIIQN, STEVE BEACHY: This concerns the ordinance passed by City Council regarding excused absences, and requests for excused absences. Quorum requirements for the WPC Oversight Committee is representation from three of the five groups involved (City Council, Planning & Zoning, Parks & Recreation Board, Design Review Board, and the Wolf Pen Creek TIF Board). Wayne said his understanding was, that as long as one of two members from each group was present, the absence issue wouldn't come into play for the absent member. James asked Steve to get clarification on how the ordinance applied to the WPC Oversight Committee. James said currently there were four groups with active membership, however a representative from WPC TIF board would be appointed at the Thursday, September 9, 1999 Council meeting. 3. WOLF PEN PLAZA DEVELOPMENT PRE.SENI_AIION, DISCUS_StoN,ANDPOSS1BLE_ACTION, _ED HARD & s1EFE_T__ONDRE: Ed Hard with Development Services updated the members on the site plan for the 175,000' SF shopping center development to go in on Holleman just off Texas Avenue. The property had been consolidated out of the Pooh's Park tract, which had been rezoned to C-1, with some conditions. One condition had been that the WPC dedication would still be done as part of the development. Their site plan meets parking requirements exactly, with no excess, and they have far exceeded the streetscaping and landscaping requirements. The City has two primary concerns - traffic & grading. Traffic - An additional fifteen feet of right-of-way dedication has been obtained for the future widening of Holleman Drive, bringing that into accordance with the Thoroughfare Plan, which shows Holleman to be a minor arterial. TxDOT is designing the next phase of the Texas Avenue widening project, which will extend out to FM 2818. They have incorporated both future designs into their site plans, meeting all setback requirements and City ordinances. Access was a concern, knowing the problems on Holleman in the area of Target and HEB Pantry, but the development WPC Oversight Committee 22-Sep-99 Page 2 exceeds the minimum requirement of the Driveway Ordinance. They have two primary entrance points into the site from Holleman, and two limited -access driveways on Texas. Grading: They have been asked by the City to coordinate the grading of their site with the grading plans for Bush Drive East. Currently the grade on their site is about 6-7 feet above the grade of the roadway, and there needs to be some coordination to get the grades to work out. Service entrances will be on the creek side at the rear of their site, and an access easement will allow maintenance vehicles to get in and out. Drainage: The developer has proposed an internal, single -pipe, storm sewer system. They are putting about 8' of fill in the floodplain, and by ordinance they will be allowed to fill up to the floodway line, provided they are not adversely affecting any of the adjacent properties. The church, the auto parts store, and the car wash are built below flood elevation, and putting fill in will shift additional water towards those businesses. The City has asked the developer to address those concerns, however, they have not heard back from them. The concerns mentioned do not take into account the future improvements to the creek. McClure Engineering has seen the site plan for the development, and has the same concerns as the City regarding grade difference, and the fill the developer wants to put into the floodplain. The City has required the developer to put vegetative screening along the rear of the buildings, to screen the parking and the buildings. There will be 6'-8' retaining walls along the rear of the site, with a six-foot wooden fence on top of the retaining wall along Bush East. The corners of their buildings are set at natural grade, so they will have six-foot foundations visible at the back of the buildings. Jeff doesn't know which materials will be used for the retaining walls, and the City (DRB) will have no input on that, since the site is no longer part of the WPC Zoning District. He added that a lot of the City's discretionary authority was lost when the zoning changed. George would like the City to negotiate for appropriate landscaping along the retaining wall on the creek side. There's no provision for pedestrian access from the parking area to the creek area. It's possible something could be coordinated at their access point off Bush Drive East, for pedestrian and bicycle access into the site. Development Services expressed some of these same concerns to the developer, but could not make them requirements. In some of the gray areas they have exceeded the requirements. George suggested being proactive with the developer and going over the Bush East design concepts with them, to see if they would choose to consider them in their design work. Jeff Tondre said they are on their fourth stage of review, and are at the point where they have to show how they are going to address some of the grading issues. The only way they can do that is to design their site, to work with the Bush East extension plans. Judith motioned that the City work with the developer to provide direction on the use of materials which have been approved for other parts of the corridor; and to direct them to coordinate the development of the walls and the screening particularly, so that they are consistent with the remainder of the corridor. Kay seconded, there was no discussion. The motion was voted on and passed unanimously. 4. PROPOSED RIPARIAN_ RESTORATION PROJECT FOR TEIE AMPHITHEATER "LAKE '— .AREA PRESENTATION, DISCUSSION, AND POSSIBLE ACTEO.N,__MARK SMITH: By letting the silt deposits and the creek find its own course, the creek channel has reestablished itself naturally in some areas, achieving a fairly stabilized channel location. Because of the route that the floodwaters take, there are some areas that are scoured out and end up holding water, creating swamp -like areas. These are the areas to be preserved as wetlands. The rest of the silt areas are proposed to be smoothed out, and grass planted so that they can be maintained. A proposed earthen levy, faced with keystone block, will be designed so that the creek will go around the lake area, maintaining the pool WPC Oversight Committee 22-Sep-99 Page 3 around the amphitheater and some of the aesthetic features that go with the amphitheater itself. The lake elevation will remain the same. There will be some means of pumping the water out of the lake for periodic silt removal and maintenance. The levy will be built to hold the equipment needed to clean out the silt and debris. The Corps of Engineers would like a more proactive tree planting program to put some of the species located upstream into the area. Mark stated that he and Steve are looking at some way to respond to that requirement. Fairly aggressive tree planting would prohibit the option of returning to a lake, once the channel upstream was stabilized. Getting new trees established may be a challenge, since they won't have the root system needed to hold them in place for several years. Mark McClure stated that he doubted that the Corps of Engineers would ever allow that area to go back to a lake. All their regulations are headed in the direction that won't allow much to be done in floodplains. Mark said the Corps of Engineers was supportive of what was trying to be done outside of the wetland areas. Mark said he would like to get the equipment in to start smoothing the silt off within the month, while it's dry. Wayne asked why the project wouldn't wait until the problem upstream was taken care of. Mark said the design assumes that the silt is going to be there, and given the existing conditions upstream, the channel has stabilized. These are aesthetic improvements to the silt. The surface will be smoothed out and uniform, so that it can be maintained, with grass established. As more layers of silt are deposited, the grass will grow through the silt. Steve stated that currently at the amphitheater, the slopes where grass has been established have not had erosion problems. Wayne expressed concerns that the public may not understand what's being done. Steve said once the plan has been approved, a PR effort needed to be worked out describing what would be done. Judy asked about going through the Junior Master Gardener Program to get the public involved. Steve said they were being utilized at Richard Carter Park. However it cannot be totally depended on for maintenance. He said he and Mark have talked about developing some type of interpretive program with descriptive markers. Mark said they had also discussed a trail or deck extending out into the wetland area with an educational -type kiosk. Mark said the next step is to get the revised submittal in to the Corp of Engineers, get the permit done so that the crews can get out there, and get the smoothing done before the rains hit. James asked for an update on this issue at the next meeting. 5. POTENTIAL__P__ARKINC AREASEQR WPC CORRIDOR - DISCUS$ION_AND POSSIBLE ACTION,_MARK SMITH: This would be for parking for the recreational use of the trail system. Mark said he's looked at the area and the options. There will be some parking located at the festival site, which would be available when festivals weren't going on. Also, behind The Arbors Apartments there is a stretch of land that could serve as parking, however, it would probably be expensive, and LaCour Investments may have something planned for it. The most promising answer to the parking dilemma, which has been done in the past, is a shared parking agreement with Post Oak Mall for part of the parking lot. The restaurants don't have any excess parking. Office Max has more parking than required, but they have a large undeveloped parcel and will probably make use of that parking at some point. Wayne felt that shared parking agreements were the best way to go. Mark said the prime location would be the Office Max location. Kay said the handout everyone had received, listed issues that had arisen at the last DRB meeting, that they wanted her to pass on. A lot of the concerns assume a proactive position, gateway issues, etc. (see attached). Kay said DRB also had concerns about buses and bus stop areas. They'd like to see areas with shelters, where buses could pull off the road to alleviate traffic congestion. Mark said it may be possible to fit bus turnouts into existing right-of-ways, without WPC Oversight Committee 22-Sep-99 Page 4 adding a lot to land acquisition. This could possibly be done in front of the convention center and near the hotel. James asked that the city look into this so that it could be planned for. Mark needed direction from the committee on whether to pursue parking agreements similar to the one with the mall. He said the most immediate solution would be to contact Office Max, see how much excess parking they have, and work on an agreement with them. Kay made a motion that the City check with Office Max about shared parking agreements. George seconded, there was no further discussion. The motion passed. 6. 14LOLEPEN CREEK PROJEO_T_RERORTS: A. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Mark Smith: The Contractor has completed the Olsen traffic signal. Work on the Dartmouth/Holleman and Dartmouth/Southwest Parkway will begin simultaneously within the next few weeks. B. WPC Tributary B Site Improvements — Project No. PK 9902, Ric Ploeger: The primary improvements include a pedestrian bridge between the two restaurants, ADA accessible sidewalks, and site lighting in the trees. There were five bidders on the project, and the low bidder was R.M. Dudley, with 150 calendar days construction time. The primary reason for that length of time is due to the fact that the bridges have to be custom ordered and they estimate 6-8 weeks for delivery. This will go to City Council for possible approval at their last meeting in September. There will be no sidewalk along Highway 30, instead a little over $17,000 has been donated towards the project. The rest of the money will come from Park Land Dedication funds. The project specifications specifically ask that the contractor protect the trees along the bridge site and at the sidewalk construction. James asked that this be watched closely. This project should be completed next spring. C. George Bush East Extension — Project No. ST 9916, Mike McClure and Frank Simoneaux: Frank had put together an estimated timeline for this project (see attached). The appraiser has been hired for the Richard Smith tract. Mike McClure said they were on tract to be done with the design of the bridge and the street portion by month's end. Frank said the appraisal should be complete by then. His timeline showed two scenarios. If the owner isn't willing to sell at appraised value, it will extend the timeframe considerably. That is what will determine the schedule of the project. Mike said the information on the creek project had been sent to the Corp of Engineers, and they agree with the concept, but there are a few things they'd like to visit with McClure on. Their review process should be ongoing for about another thirty days. Steve said the update for the creek portion of the project would be added to the agenda for next month. Kay mentioned that there was a prime specimen tree in the creek area behind the car wash that DRB would like to see saved. Someone has indicated to DRB that it is the largest tree of its kind in the Brazos Valley. Dennis asked who was responsible for correcting the erosion of the parking lot situation at the car wash on Holleman. Mark Smith stated that if the erosion is on a city -owned drainage facility, then the City would be responsible. Many creeks however are just features of the property, and the owner's responsibility. Mark said as far as the car wash is concerned, ultimately the project will see his problem through. D. Hotel/Conference Center — Project No. GG 9701, Tom Brymer: At this time the City is waiting for Wolf Pen Creek Ltd., to close on the financing for the hotel, which will be a Sheraton. Debt and equity financing commitments were presented to the City in July, and under the contract they have 120 days to close, which would be mid -November. The hotel portion of the project is in design development now, and should be done by mid -October. Once that's done, they will be scheduled to go before the Wolf Pen Design Review Board. The r � � WPC Oversight Committee 22-Sep-99 Page 5 conference center is about ready to go into the final stage of design development, but is waiting on the hotel design. Because the two buildings will be joined at one end, there are some key connection points (from an engineering and architectural standpoint) that won't be identified until the design development of the hotel is further along. The projects are supposed to be done by August 2000, however Council has agreed to renegotiate that date, and it will probably be completed by spring 2001. In May, the City Council approved the guaranteed maximum price, a key milestone in moving the project along. Bid packages have to be prepared and the project put out for public bid. The hotel and conference center will be bid out separately. It is doubtful that any site improvements will be seen this year. The developer has changed his sign, and will put another one up next to it. This project will be a challenge — it will be two buildings that are separate yet tied together. 7. DISCUSSION AND POSSIBLE CONSIDERATION OEEUTURE_MEETINGiDATES &AGENDAITEMS: The next meeting will be Monday, October 4. That date worked for all members present which would make quorum. James asked Steve to look at the letter Kay handed out, and put some of the items on the agenda for the next meeting. The following items would also be included: Riparian Restoration Project update; parking and bus access points; proactive marketing to address the type of retail that is wanted. 8. AR.I_R!lRN: The meeting adjourned at 1:55 p.m. Wolf Pen Creek DRB September 2, 1999 Present: Kay Henryson Philip Kelby Bill Trainer Chara Ragland Jane Kee Sabine McCully Briagette George Jeff Tondre Reviewed Bob Ruth's plan for trails/bridge area: 1) DRB did not want to see vending/restrooms at the trail node at the center of the park- would prefer to see plaza area with water feature/ benches/ shaded area for seating either by trees or canopy- o.k. for drinking fountains but felt that city should not be in competition with restaurants such as Sonic for beverage service and was concerned that both vending and restrooms at this location would be prone to vandalism due to the distance from patrolled streets, etc. Felt that restrooms should be located nearer the parking areas provided for visitors to the park, rather than down inside the park greenway area 2) Parking: Felt that smaller parking areas needed to be located at areas around the park- and that these needed to be incorporated into the treed areas carefully. Possible locations: off George Bush behind apartments, but leaving treed buffer area behind apartments -would mean.purrhgse of tract by city; leasing some of parking at Office Max which is currently underutilized in conjunction with development of "gateway" at intersection of George Bush East/Harvey Road. Possibly purchasing all or part of that tract; developing part of the festival area lot for amphitheater/park use parking now 3) Focal Points/ Gateways - Design of Hwy 6/ Holleman corner George Bush East/Harvey (power poles/transformers exist) George Bush East/Holleman S.W. Parkway/Dartmouth? Possible charette w/ University like that done with Northgate Might involve easements or purchase of property by City 4) Alignments of sidewalks with those of conference center/need to see this plan and that of conference center together- Provide pedestrian access in addition to light at corner 5) Public transportation/bus stops a) cross city transit for employees of hotel/conference center/ timing critical for routes b) tour bus per Chamber of Commerce info c) TAMU bus Need pull outs and sheltered bus stops so that buses do not hinder traffic once conference center is open 6) Marketing a) pro active marketing by city for prime tracts such as the old Nursery building tract (gateway) and the tracts across from and diagonal from Conference Center b) small retail needs to be targeted, pedestrian oriented 7) Ordinances for Wolf Pen District a) need tree protection ordinance which requires permit to remove trees of certain description/size even if development not iminent- at minimum with development permit requiring barricading as specified by City (to drip line) b) "big box" ordinance- need to address mass/design 8) May not need bike path behind Auto Store/Car Wash 9) concern about size of minor arterial Geo Bush East between Dominik and Texas with increased traffic- small homes, nice trees now, but seems to be weak link between Conference Center and campus, particularly when loaded with bike traffic 10) effectively Wolf Pen Park stops at Geo Bush East bridge on the west- need to look at prioritizing funding for st ,et;;cs/ paths etc. between here and Texas =r.s using. the funds first for areas within park proper *Remind Mike McClure about Bill Trainer's tree at rear of property and protection for it - largest of kind in County TO: WOLF PEN DESIGN REVIEW BOARD MEMBERS RE: NOTES FROM DISCUSSIONS Please look over my notes and let me know if you have any other concerns for me to relay to the Oversight Committee on Tuesday, Sept. 7 - You can reach me at 693-8283/ 696-8137/ or kayaia@aol.com Thank you! Kay Henryson t I 1 GEORGE BUSH EAST EXTENSION PROJECT NO. ST-9916 Schedule assuming no condemnation 8/24/99 Appraiser hired 9/30/99 Appraisal complete; Final design due 11/1/99 ROW acquired 12/1/99 Bids due 1/13/00 Council approval of construction contract 1/31/00 City signatures obtained; Notice to proceed given 7/31/00 Construction complete Schedule assuming condemnation 8/24/99 Appraiser hired 9/30/99 Appraisal complete; Final design due 6/1/00 ROW acquired 7/5/00 Bids due 7/27/00 Council approval of construction contract 8/14/00 City signatures obtained; Notice to proceed given 2/15/01 Construction complete i i I AUG-30-1999 MON 03:03 PM C,S, PUBLIC WORKS FAX NO, 409 764 3489 P, 02 August 30, 1999 Mr. Kent M. La7.a, P.E. McClure Engineering, Inc. 1722 Broadmorc, Suite 210 Bryan, Texas 77802 COLLEGE STATI N P. O. Box 9960 • 1101 Texas Avenue • Collage Station, TX 77842 Tel: 409 764 3500 George Bush East Extension, Project No. ST-9916 Notice to Proceed, Final Design Dear Mr. Laza: Wc have received your preliminary design for the abovc-referenced project. Your letter of July 28, 1999 raised several issued that I would like to address. 1. Wc have ordered an appraisal of the referenced property. 2. Please prepare metes and bounds description of any additional easements that will be required. 3. We prefer to acquire a temporary construction easement on thc side of the street that will cause the least amount of disruption to the property owners. 1 believe this would be on the cast side of the street. Plcasc prepare a description that we could use to obtain temporary construction enccmcnt. 4. This point addressed by Development Services. 5. This point addressed by Development Services. 6.- This point addressed by Development Services. 7. Plcasc prepare metes and bounds description of any additional casements that will be required. 8, This point addressed by Development Services. 9, 'the City of College Station Electrical Department contact you about adding electrical conduit and concrete bases to the projcct. Your letter of August 25, 1999 presented a revised alignment. The City of College Station will pursue acquisition of the Richard Smith tract, therefore we believe that thc revised alignment will work better. The bridge section presented in this letter is also acceptable. This letter shall serve as your Notice to Proceed with thc final design of thc abovc referenced projcct. The Notice to Proceed is effective August 31, 1999, and the contract allows 30 days for completion of the final desibm. The final design will be due on Septcinber 30, 1999. The conceptual design of George Bush East Extension is part of the conceptual design of thc Wolf Pen Creek drainage projects (S1.D-9901, WP-9903, and WP-9905). The drainage projects are currently in the conceptual design phase. The final design of Gcorgc Bush Fast Extension will be concurrent with the conceptual design. if the final design is delayed by the conceptual design, the final design contract will be modified. If you have any questions concerning this matter, please call me at 764.3592. Sincerely, Frank O. Simoncaux, Jr. Project Manager copy: Steve 13eachy, Director of Parks and Recreation Home of Texas A&M University AUG-30-1999 NON 03:04 PN C,S. PUBLIC WORKS FAX NO. 409 764 3489 P. 03 McCLURE ENGINEERING, INC. poi August 25, 1999 • -- Mr. Frank Simoneaux Graduate Civil Engineer CITY OF COLLEGE STATION P.O. Box 9960 College Station, TX 77842 RE: George Bush Drive Alignment Dear Frank: Attached please find a revised centerline alignment for the proposed George Bush Drive extension. This alignment is more cost beneficial since it utilizes the completed portion of the roadway in its entirety. No portion of the concrete pavement will need to be removed. The Richard Smith tract is still needed for street right-of-way and access to the creek. I have also included in this submittal, a bridge section. Please review the overall bridge length, in particular. Since this structure is composed of concrete masonry arch blocks, its width must be an even multiple of the block size (8 inches for this structure). Your early review and approval is requested. Should you have any questions or need additional information, please advise. Very truly yours, ichael R. McClure, P.F.., R.P.L.S. MRM/mlm attachment 1722 Broadmoor, Suite 210 • Bryan. Texas 77602 • (409) 776-6700 • FAX (409) 776-6699 J 1.0' 61.333' 6.667' ' Face/Curb to Face/Curb 6.657' In a rn C o cc 8' Rein. Conc. Pvmt. mbi+ Cors Troffic/Pedestrlanatton Bicycle Railing '- Soil StabilizedMesh and Backfili {t Keystone Reinforced Concrete `t--Cona Masonry Arch. Blocks per TxOott... Footing (Beyond) E269.60 1e6�ia:w'�µ����." k."S {r(5���"� ^2 Y �.AY e ia� f�'?k`.�i=Y 1.�' 3 Yx Aghtiit y-C`i=-ti-rc?.�?n''�'i7+`T4' tR' .-, .. , iF . FPS ♦ ; ,,5 , �'�t-.i..a,, ��'i-`�•1' �•�•,Sf, �^��'-.A i�., rM .4f� �����';.. _ iY..��:�{" am : rl� ���`il,) fF' �..- 1.0' TRANSVERSE SECTION AT BRIDGE MID -SPAN AUG-30-1999 IlON 03:04 Phi C. S PUBLIC WORKS 6817E b9L 6017 'ON XUA 0 _, MEMORANDUM From: Connie Hooks To: Deborah Grace; Debra Charanza; Emily Baker; Gary Balmain; Jo Carroll; Kim Foutz; Kris Startzman; Lee Battle; Lisa Hankins; Mail List A - Management Council Members; Natalie Ruiz; Pam Springfield Date: 8/20/99 2:37PM Subject: Absentee Policy On August 12, the Council adopted a policy regarding absences of committee members. This information will be forwarded to each staff member on Monday, and I will visit with them to discuss the procedures. Basically, the ordinance says that if a member has three (unexcused absences) in a 12 month period, they will need to submit an explanation to council and council will decide whether or not to replacement that individual. This issue surrounding the lack of quorums and lack of notification to staff by committee members of absences in a timely manner has occurred frequently and council felt this policy would address these issues. The policy becomes effective immediately, If you have any questions, please call me, 3541. CC: Priscilla Henchel WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, OCTOBER 4, 1999 12:00 NOON — 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE AGENDA Call to Order 1. Approval of Minutes from September 7, 1999 Meeting 2. Approval of Member Requests for Absences 3. Marketing Options for Retail Development of WPC Corridor, Charles Wood Presentation and Discussion catAlt) e),A. 146114 ekwq-c CDNAtcuL 4. Design Review Board Concerns - Discussion and Possible Action / 5. Proposed Riparian Restoration Project for the Amphitheater "Lake" Area Presentation, Discussion and Possible Action 6. Potential Parking Areas, Bus Stop Locations, and Focal Points for WPC Corridor Discussion and Possible Action 7. Wolf Pen Creek Project Reports: —Project No. GG 9701 - Hotel/Conference Center Project No. FT 9807 - Traffic Signals - Dartmouth & Holleman -- Project No. SD-9901 - Channel Improvements, Texas Ave to Tributary B r— Project No. PK 9902 - WPC Tributary B Site Improvements Project No. WP-9903 - Parking Improvements Project No. WP-9905 - Trails and Bridges �--Project No. ST 9916 - George Bush East Extension 7. Update on Absentee Policy - Clarification on How it Effects the Committee 8. Discussion and Possible Consideration of Future Meeting Dates 9. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website littp://www.ci.college-stationAx.us and Cable Access Channel 19. 1 WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NOON, OCTOBER 4, 1999 COLLEGE STATION CITY HALL COUNCIL CHAMBERS MEMBERS PRESENT: James Massey; Kay Henryson; Marsha Sanford; Sharon Colson; George Dresser, Alternate. MEMBERS ABSENT: Dennis Maloney; Chris Barzilla; Wayne Rife; Judith Warren, Alternate; Phillip Kelby, Alternate STAFF PRESENT: Eric Ploeger, David Wood - Parks & Recreation; Charles McLemore; Frank Simoneaux, Bob Mosley - Public Works; Jim Callaway, Jane Kee, Ed Hard - Development Services; Kelley Chapman - Public Relations; Charles Cryan - Finance Department; Pamela Springfield, Committee Secretary - Parks and Recreation. VISITORS: Charles Wood, Economic Development Analyst; Mike McClure, McClure Engineering; Colleen Kavanagh, The Eagle; Rachel Mach, TAMU Student; Paul Clarke, Clarke & Wyndham, Inc. CALLTO_ORDER: James Massey called the meeting to order at 12:15 p.m. He welcomed Sharon Colson and Marsha Sanford, from the WPC TIF Board, to the committee.. James announced that Dennis Maloney, Wayne Rife, Judy Warren, and Philip Kelby, all had excused absences and wouldn't be present due to business -related activities. 1. APPBQVAL OE VIINl.I_TES: George motioned to approve the minutes from the September 7, 1999. Kay seconded. The motion passed unanimously, and the minutes were approved as written. 2. APPRovAL OEMEMBER REQUESTS FORABSENCES.: James addressed this item immediately after the Call to Order. Ric Ploeger said that information he'd received from Steve Beachy had indicated that regular members, as well as alternates, needed an excused absence if they were not going to be present for a meeting. James told the members that a quorum was representation from three of the five boards that make up the committee. He asked members to be sure and let Pam know ahead of time if they weren't going to be able to attend a meeting. George stated that Chris Barzilla was probably not aware of this requirement. Ric said this determination had just been made since the last meeting, and Parks Board would be discussing this issue at their next meeting. 3. MARKETING OPTIONS_ FOR RETAIL DEVELOPMENT OF WPC CORRIDOR - PRESENTATION & DISCUSSION, CHARLES 1ilWOSZD: Charles Wood said he'd been the Economic Development Analyst for the City for six months, and therefore, did not have a strong grasp on the committee's focus for retail development at Wolf Pen Creek. He said to an extent, anything could go in there. He gave the committee a brief overview of what Economic Development does and who they work with. He said they look at leaks in the economy - where people go to shop in Houston, Bryan - and try to fill those gaps. They also mediate between developers and staff in the event of difficulty. He said Economic Development had talked to a number of city staff to try and get an idea of the goals and a feel for the focus and vision of Wolf Pen Creek. The next step would probably be to talk to developers to see what the possibilities for development are. He said with retail WPC Oversight Committee, Oct-99 Page 2 development in general, you have to have the numbers. Population, traffic counts, and estimated buying income, are all important factors because the businesses have to be convinced that they can be supported. They will also want to know what amenities they can expect when they come to College Station. Some general observations: * None of the commercial sites are going to be very close to the creek. * The businesses are there now because of the mall, and because it's a general thoroughfare with a high traffic count. Further down, where you want development to go in, there's no traffic count, and it's the back side of the mall. The best hope is traffic from Highway 6. The area closest to Highway 6 will develop first - probably a fairly large-scale development. Some things that will have to be worked through: * Most all those commercial areas are owned or managed by one company. He said he didn't know if it was a close relationship or not, but with one owner, the city will have to work with them. * Lack of retail space. Must have buildings in place — you won't get smaller businesses in without spec space already there. Restaurants are something different, and there is a growing trend for some retail developments to actually go with their own buildings (such as Eckerd's). However, smaller businesses need something to move into, since they lease. * Water Improvements — where, when, and if, they will be implemented is a big sticking point. He believed originally the idea of the project was to center the development around water. He asked for feedback from the committee. Sharon stated that the original intent had been to create a Parks & Arts type complex, but unfortunately not all the stages were put in place when they should have been. James said the purpose of this Oversight Committee is to make sure that the project is done correctly. He stated that this was a drainage project first and foremost, but it was also a cooperative between the city and the business developers there, adding that the committee has been working with the University as well. With the Conference Center coming in, it's difficult to say what the vision is, because every person you talk to will have a different idea of things. The project has gone to a new level. As far as features - there are certain engineering limitations due to the involvement of the Army Corp of Engineers. Sharon said marketing is going to be a problem until there is something to sell. The City has not developed anything along the creek for businesses to orient to. Lights, landscaping, and walkways have all been discussed, however until there is something in place, it will be hard for people to see the vision. James asked if they were aware of the Tributary B improvements, which would be the prototype for what the rest of the project will look like. Sharon said she was aware of the project, however, it was still a prototype and still not done. Charles said he was not familiar with the project, and asked if he could get with James afterwards to be brought up to speed on what was going on. James said that was a good idea. Charles continued by saying that the businesses along Harvey Road were there because that area is marketable. The section further down is a little different. There will need to be something there for them to orient to, which is why the water improvements need to be addressed. In order to get development there, there's going to have to be commitment. He said it's not too hard to sell a vision, but at the same time without having some of it on the ground, it may not happen. He said the Business Center was a good example. He said that Economic Development wants to know what the committee is looking for specifically. They don't want to shoot for a business that won't make it after they come here. He said he needs a specific list of examples of companies that the committee would like to see go into that area. Charles said there weren't really any marketing materials for WPC - everything is older stuff. They need something that looks nice as far as platting and zoning, and they need a list of goals for developers - a checklist of design criteria — telling them exactly what they can and cannot do. WPC Oversight Committee, Oct-99 Page 3 Charles said Economic Development needed to do further research. He said Planning, Parks, Engineering, and the Corp of Engineers need to meet, so he can get a good idea of what the vision is. He told the members that Economic Development was optimistic about this, and he didn't mean to sound negative, but he wanted the committee to be aware of the things that will have to be worked through. He said Economic Development will have to get on board and everyone will have to work together. Compromises will have to be made in order to get development in there - meaning the water issue (what's going to happen and how that's going to work for development). He said he's worked with the Corp of Engineers before, and he believes they may be able to offer advice. James said that would be something to discuss with Engineering, when everyone got together. 4. DESIGN REVIEW BOARD CONCERNS r+ DISCUSSION AND POSSIBLE ACTION, JANE KEE, KAY HENRYSON: Jane said Planning had updated everyone on the Wolf Pen Plaza development going in on the Pooh's Park property at the last meeting. The members had asked Planning to visit with the developers regarding a few items. a. The type__o_f_nater_iais_to-ke_ased on the retaining_w_aILs: Jane said they met with the engineer for Wolf Pen Plaza and they have intended all along to use the same type of keystone block that's used at the amphitheater. At the meeting they got the numbers and specifications for the block. She said she doesn't believe they intend to do anything to the back sides of the buildings that will be facing George Bush. There are two retaining walls - one along the creek and one along George Bush East - with the same material used for both. Jane said if they are required to screen the parking areas, it's up to the applicant if they decide to use shrubbery, berms, or fencing. Sharon said it would be very pretty if those retaining walls could staggered or tiered, with opportunities for landscaping, Jane said they will continue to talk to them. She feels they are very open to talking about those type things, but since there is no DRB process here, there is no ability to negotiate that. b. The -differences in_grndei Mween1he design ofthe George Bush East extensiortancLthe design oLthe private development: One of the issues with the driveway was that it needed to be moved further north so that it could be aligned with the interior travel aisle. This would help move traffic in and out of the site better, and take some of the pressure off of the Holleman and Texas Avenue driveways. They have moved the driveways over as requested. Planning is now working with the developer trying to negotiate what would be an acceptable grade for the driveway. On the site plan review, Planning had a 6% grade, and they are requesting a 10% grade. Ed said they've redone some of the grading work so the elevation between the site and the road is not as great as it was. 5. PROPOSED RIPARIAN—RETHE__— AMPHITHEATER AKE"_AREA PRESENTATION, DISCUSSION AND POSSIBLE ACTION, BOB MOSELEY: Bob said he was covering for Mark Smith, who was on vacation. For the benefit of the new members he gave a brief update on the portion of the project dealing with the amphitheater "lake" area. (See Item #4, of the September 7, 1999 minutes for details.) He said the City's Drainage Maintenance crews are ready to start work, however we don't have the go-ahead from the Corps of Engineers. Graphics and plans have been submitted to them, but we have to have their permit before any fill can be done. Excavation does not require their approval. He believes the holdup is the berm that will go in between the amphitheater lake and the natural channel. He wasn't sure how much longer it would be before approval would be received. Mike McClure has resubmitted a revised conceptual plan for the main channel to the Corp of Engineers. Approval will be needed before we move on with the rest of the channel. The basis of the revised plan is that the remainder of the channel will have some realignment by getting rid of some oxbows, as in the George Bush East extension project. The slopes will be laid back, which f f 1 WPC Oversight Committee, Oct-99 Page 4 will get rid of the trees. That is where the Corp of Engineers wants trees planted. There will be no water features. 6._ POTENTIAL PARKING AREAS, BI ST 2 LOCATIONS,_AND FOCAL POINTS FOR WPC_CQRRIDOR DLSOUSSLON AND POSSIBLE ACTION: Bob said no action has been taken at this point. James told Marsha and Sharon that the concern was the committee didn't want to end up with on -street parking for the patrons of WPC. He told them that there were several possibilities for parking: a possible joint parking agreement with Office Max; the festival site which would be off Dartmouth, and; an area off Dartmouth just north of Holleman, that the City owns. 7. WOLEPEN CREEKPROJECLREPORTB: A. Hotel/Conference Center — Project No. GG 9701, Charles Wood: The design development phase of the hotel is complete. WPC Ltd., has submitted schematics to the Sheraton Hotel. Their response is anticipated in about two weeks. WPC Ltd. plans to submit a request to meet with the WPC Design Review Board as soon as Sheraton has completed its review. Final financing commitments to WPC, Ltd., are due November 13, 1999. B. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Bob Moseley: The contractor should start no later than the end of the week on the Dartmouth/Holleman and Dartmouth/Southwest Parkway traffic signals, with estimated completion in 30-45 days. C. Channel Improvements, Texas Avenue to Tributary B: D. WPC Tributary B Site Improvements — Project No. PK 9902, Eric Ploeger: The contract for low bidder, R.M. Dudley to do the work, was approved by City Council two weeks prior. The pre -construction meeting will be in October. He's already discussed with staff regarding the location of trees and where the contractor will park. The Forestry Superintendent will be involved in the pre -construction meeting. Every effort will be made to make sure the contractor stays out from under the trees. Ric presented the plans for everyone to view. He said they have avoided using lights on poles to Tight the 10' wide sidewalks. Instead, lights have been scattered throughout the trees in the overall area. Some lights shine up into the trees, and some shine down onto the walkways. The bridge is 10' wide and 40' long. Everything will meet American's With Disabilities Act (ADA) requirements. E. Parking Improvements - Project No. PK 9903, Bob Moseley: There had been discussion of a parking lot at Dartmouth/Holleman, which would be broken out and bid as a separate project. No work has been done on these as yet. F. Trails and Bridges — Project WP 9905, Bob Moseley: No work has been done as yet.. G. George Bush East Extension — Project No. ST 9916, Frank Simoneaux: The final set of plans submitted by McClure Engineering, was displayed. They are asking for acquisition of a Richard Smith tract for right-of-way and easements; a temporary fill easement to do grading; a small easement which will make the grading transition between an existing sidewalk and a new sidewalk; and, a future access easement. An area will be graded so that the creek can be straightened and a concrete bottom put in. Mike McClure said the erosion problem should be solved when the s-curve is taken out of the channel in that area. Sharon asked how the increased speed of the water (from the curve being removed) would affect everything downstream. Mike said the bridge will slow the water down and the water surface profile will remain the same, causing no effect downstream. The greenspace in that area is being marketed to the Corp as being preserved in its natural habitat. Mike said parking has been an issue and the Richard Smith tract has a small portion that could be used for parking, but it is in an area that would flood. The road grade will be 5% maximum. WPC Oversight Committee, Oct-99 Page 5 Bob handed out a memo from the Corp of Engineers (attached). It was their first response after the conceptual plan had been submitted. They want the water velocity sufficient enough in the lower section of the channel, so that silt will not be deposited, it will pass right on through the system. There will be some silt dropped out in the oxbow of the creek. Silt collecting around the bridge could be removed via the Richard Smith tract. The appraisal ($20,000 for a 1.3-acre tract) has been received. On the October 14th Council Agenda a "Determination of Needs" item will be addressed, which will allow the City to make an offer on the property. Sharon asked what was being done about the silt from the top of the hill where the water starts. James said that there would be another area at Dartmouth specifically designed to remove silt. Also, the City has acquired the Meridian Apartments; the University is working on a drainage project off the golf course; and the school district will have a detention pond at Willowbranch School. Frank said that all construction and fill easements would need to be acquired before construction could start on this portion of the project. He did not think those would be as difficult to acquire. He said the best -case scenario on the Richard Smith tract would be a month or so; worst case — a year. Mike said he'd met with Design Review Board on the architectural aspects of the bridge. They are waiting on samples from the supplier. George asked about replacing trees. Bob Moseley said the Corp of Engineers was out of their jurisdictional area when they talked about the tree replanting. The City will try to do some planting but in a sparser, less dense fashion than the Corps would like to see. The tree canopy has to be done away with in order for the grass to grow to stabilize the banks of the channel. The Corp of Engineers is supporting the widening of the channel in order to help control the erosion problem, and they want the forest there when the channel overflows. 8. UP_DATE_ON_ABSENTEEIPQL.ICY CLARIFJCAT[QN QN_HOW__1LEFEECTS THE COMMITTEE: Discussed in item #2. 9. DJSCIJSSIQNAND POSSIBLE CONSIDERATION_ OF FI TURE_ IEEETir1Q_DATES & AGENDALTEMS: The next meeting would be on November 1, 1999. James asked everyone to pencil in the first Monday of the month from here on out. If a conflict arose, the meeting could be held at an alternate time 10. ADJOURN; The meeting adjourned at 1:40 p.m. 09/09/99 15111 g 409 776 6699 ri» LUKt triuK £t ., r. of Kevin R. McClure From: Walker, Stan M SWF (Stan.M.Walker@swf.usace.army.mflj Sent: Tuesday, September 07, 1999 2:25 PM To: 'mccture@tca.neV Subject: Wolf Pen Creek Just to firm up our conversation this morning. We support the conceptual plan that a new, wider channel is needed to restore stability (reduce or eliminate degradation and erosion) to this segment of Wolf Pen Creek. However, we suggest you consult with someone who has experience in stream restoration and fiu_yiggeomerpholooy for the final study and design of a restored channel. We believe more information is needed assess flows, sediment loads, ete,, and overall stream stability. We suggest that the existing riparian forest continue to function as a floodplain by receiving periodic overbank floodiag. We -believe the ultimate design will likely involve a compound channel. with the lower section containing a newly formed natural meander designed to match the new flow regime. The new low flow channel would be sized to provide sufficieQt velocity to paaanormal sediment loads. Above that channel might be a bench — n a n ng ttomland hardwood species (hopefully incorporating the existing forest). Vie— * pressed crossing at George Bush Drive would need to accommodate this compound channel, i.e. t e x cu e s may ave o o se vertically to avoid slowing down flows (sediment trapping). We generally discourage on -channel pools, unless they are a part of the restoring natural functions, i.e. pool and riffle complexes. The Rey for our consideration of this project under t,l_gor_igde Permit 27, is t t the new channel is designed to restore the stream to a natural and non -erosive state highly landscaped linear park design would likely fall short of tha goal. We are looking fora re -designed stream that mimics a similar undisturbed section, that is vegetated with native plants and oes not require regular maintenance,) As we discucspd, we encourage you to incor rate off- ' storm water deten i n ssible to stage flows ip this area. The cityuld need to miti ate the re oss of t ees associated wilh-1 a nh ew'channelA construction. an Indiced loss of trees associated with the park development, by planting trees Na-- another another floodplain as dose as possible to the project area. Thanks, Stan Walker Post-1t' brand fax transmittal memo 7671 x or P•oes ► J "to jfi2.vc eeych.1 from • x-iete ca. C e s, Co, Dept. 1 Phone R 4!3 ow Furl/ moo¢ 3737 ->.xi-- Gyj fcCoe. 1 City of College Station Absence Request Form For Elected and Appointed Officers Name Request Submitted on I will not be in attendance at the meeting of for the reason(s) specified: cit ictqq (Date) s&u3- This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. o:counciUabsenreq.doc City of College Station Absence Request Form For Elected and Appointed Officers Name Request Submitted on I wilt not be in attendance at the meeting of for the reason(s) specified: q, 000 (Date) This request shall be submitted to the office of the City Secretary or Board Secretary one week prior to meeting date. o:counciUabsenreq.doc City of College Station Absence Request Form For Elected and Appointed Officers Name c Request Submitted on ( 0 T Ckci I will not be in attendance at the meeting of for the reason(s) specified: This request shall be submitted to the office of the City.Secretary or Board Secretary one week prior to meeting date. o:counciUabsenreq.doc WOLF PEN CREEK OVERSIGHT COMMITTEE James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: (H) jlmasseyctxcyber.com (W) jlm@[admin.tamu.edu] Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) None e-mail: dmaloney@ci.college-station.tx.us Chris Barzilla (Parks & Recreation Chair) 2111 Chippendale College Station, TX 77840 (H) 693-9951 (W) 800-392-4109 (F) 281-396-6111 e-mail: None Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Wayne Rife (Planning & Zoning Chair) 9255 Brookwater Circle College Station, TX 77845 (H) 764-8382 (W) 694-7000 (F) 694-8000 e-mail: wwag@tca.net Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) (W)845-5611 (F) e-mail: George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board N Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: i-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) (W) 8462894 e-mail: O: \parks\ projects \wpc\oversite\members \add resses.doc\9/23/99 STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.tx.us Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeger@ci.college-station.bcus Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: msmith@ci.college-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoseley@ci.college-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimonea(a�ci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.tx.us Jane Kee, City Planner 764-3757 (F)764-3496 e-mail: ikee@ci.college-station.tx.us Kelley Chapman, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman@ci.college-station.tx.us Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryan@ci.college-station.tx.us Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcailaway@ci.college-station.bcus Tom Brymer, Interim City Manager 764-3510 (F)764-3481 e-mail: tbrymer@ci.college-station.tx.us O:\parks\projects\wpc\oversite\members\addresses. doc\9/23/99 )1\ \\I \I\J / <S M :Ott rsil /9 4, fr 2 or:8 (e/c//4ty, /,7) DL) Z:Je.)-2-,-.3tX.-.-_-e:/,. 24.:';' 5 i --- l'_' -.:.:, if-,--. ','-'• : ' - „.. , /1 - 1 ri ( / ° ''' 1--- i g./71.1 WOLF PEN CREEK OVERSIGHT COMMITTEE MEETING MONDAY, NOVEMBER 8, 1999 12:00 NOON - 2:00 P.M. CITY HALL COUNCIL CHAMBERS 1101 TEXAS AVENUE 11:00 New Member Orientation AGENDA REGS1 LARMEEIING Call to Order 1. Approval of Minutes from October 4, 1999 Meeting 2. Approval of Member Requests for Absences 3. Discussion and Possible Action Concerning the Permit Applications Pending with the U.S Army Corp of Engineers 4. Discussion and Possible Action Concerning Current Wolf Pen Creek Development Projects: Hotel/Conference Center - Project No. GG 9701 Traffic Signals - Dartmouth & Holleman Project No. FT 9807 Channel Improvements, Texas Ave to Tributary B - Project No. SD-9901 WPC Tributary B Site Improvements - Project No. PK 9902 Parking Improvements - Project No. WP-9903 Trails and Bridges - Project No. WP-9905 George Bush East Extension - Project No. ST 9916 5. Discussion and Possible Action Concerning a News Media Day at Wolf Pen Creek 6. Discussion and Possible Consideration of Future Meeting Dates 7. Adjourn The building is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made 48 hours before the meeting. To make arrangements call (409) 764-3517 or (TDD) 1-800-735-2989. Agendas posted on Internet Website http:/Lwww.ci college-station.tx.us and Cable Access Channel 19. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: VISITORS: WOLF PEN CREEK OVERSIGHT COMMITTEE REGULAR MEETING NooN, NOVEMBER 8, 1999 COLLEGE STATION CITY HALL COUNCIL CHAMBERS James Massey; Dennis Maloney; Kay Henryson; Wayne Rife; Sharon Colson; Marsha Sanford, Alternate; Sarah Birkhold; George Dresser, Alternate. Judith Warren, Alternate; Phillip Kelby, Alternate Steve Beachy, Eric Ploeger, Pete Vanecek - Parks & Recreation; Frank Simoneaux, Mark Smith, Bob Mosley - Public Works; Jim Callaway - Development Services; Patti Roberts - Public Relations; Kirn FUutL - Economic Development; Pamela Springfield, Committee Secretary Mike McClure, McClure Engineering; Charles Ellison, Attorney at Law; Rachel Mach, TAMU Student; Ryan Wilson, Graduate Student; Mike Sorice, 4100 Aspen Street, Bryan, TX NEW MEMBER ORIENTATION: The orientation began about 11:30 for the new members. Sharon Colson and Marsha Sanford were present. James Massey and Steve Beachy were present to brief them on the duties and responsibilities of the Oversight Committee, and to answer any questions. REGULAR MEETING CALL TO ORDER: James Massey called the meeting to order at 12:09. He stated that in the future he would like to try and keep the meetings to around an hour in length. 1. APPROVAL OF MINUTES: Wayne Rife stated that he would like the minutes to reflect that he was not 100% percent in favor of the timing of the restoration of the lake area until the upstream problems have been taken care of (item #5). George motioned to approve the minutes with Wayne's addition. Sharon seconded and the minutes were unanimously approved. 2. APPROVAL OF MEMBER REQUESTS FOR ABSENCES: James said that Judith Warren and Philip Kelby were both absent. He said that Judith's absence had been approved. Philip's request would be processed once his Absence Request Form was received. 3. DISCUSSION AND POSSIBLE ACTION CONCERNING THE PERMIT APPLICATIONS PENDING WITH THE US ARMY CORP OF ENGINEERS, MARK SMITH AND MIKE MCCLURE: Steve said two items had been submitted to the Corp of Engineers (Corp) for their review. One for the restoration project for the old lake area which had been submitted by the Public Works Department, and the revised conceptual master plan submitted by McClure Engineering. Mark Smith said his last communication with the Corp was an e-mail dated October 28, 1999 from Stan Walker, and concerned some key issues: A. The Corp requires permitees to execute some type of legal restriction on the area that's receiving the permit. It is something that goes with the deed to the property, which notifies future purchasers that the property from the amphitheater up to the Dartmouth -Holleman intersection, is a wetland mitigation area and development is restricted. Mark doesn't see that WPC Oversight Committee, Dec-99 Page 2 as a problem because what's being proposed is a use consistent with the master plan. It could, however, come into conflict with other restrictions that may have been on the property when the Parks and Wildlife Grant was obtained to do the initial development. Mark will get clarification on what this involves from the Legal Department. The restrictions need to be investigated before the permit can be completed. B. The Corps had asked that trees be planted in the area where the project called for mowable turf. They want tree density similar to what's upstream, however, the tree canopy is so dense it doesn't let any Tight through. If done, it would preclude the development of turf that would be used to control erosion. Mark said he had asked Mr. Walker about it, who understood the problem, and told Mark to send him a proposal. Mr. Walker had told Mark that the Corp would like to see trees in there but it wasn't a sticking point. They were also interested in an old aerial photo that Mark has, showing that there were no trees in the area before development. The Corp of Engineers said that type information was very important to them. Mark said what was being restored, was what was originally there before development occurred. Kay asked what was actually considered wetlands. Mark said it was subjective, but in general it's the area that is the stream, the bank, and some of the low areas where silt has deposited and which hold water and wetland vegetation. Stan Walker has been on site, and the Corp wants this project. Mark feels we should have approval by Christmas. The restrictions imposed by the Corp will affect later development going in closer to the Bypass, if the development gets into the creek area. The Corp has received a copy of the entire master plan, and is aware of the big picture. Sharon asked if the work being done at the Meridian Apartments would impact the project downstream. Mark said anything that disturbs the stream bank is going to generate some erosion and silt downstream, but it will try to be minimized. In terms of flood heights or runoff amounts, it won't have much effect. He said the objective of the restoration project is to restore that section of the creek to a stable flow regime. The water flowing through there now is mostly clear, in a compliant channel, and is carrying silt on through. He said that most of the silt and erosion problems occur during large flood events. With the silt having been deposited and vegetation growing to hold it in place, the stream is more consistent with what's going on upstream and is a more stable design. Mike McClure said they've submitted the conceptual drawings to the Corps, and have been told that the review should be completed by November 10, 1999. The bridge information was also sent to the Corp, though it was not a requirement. Wayne expressed concerns about 1) doing projects downstream before the problems upstream have been corrected; and 2) the public's perception of the project being adversely affected by the work being done, if problems arise again. Steve said silt will probably always come in, but by smoothing the ground out and creating a turf area, the silt will top -dress the turf, and grass will grow through it without adversely affecting it. Where turf has been well established, no erosion problems have been experienced. Mike added that the key here is to maintain the creek. When there is a flooding event, you have to clean it up and not let it continue in a state of disrepair. If that's done, you can do a reasonable job of keeping siltation on site. 4. WOLF PEN CREEK PROJECT REPORTS: Steve said some of these projects are under construction, some are in the preliminary design stage, and some haven't even gotten to that point. A. Hotel/Conference Center — Project No. GG 9701, Kim Foutz: She said that WPC, Ltd., had met with the Design Review Board (DRB) regarding the design of the Sheraton Hotel, and those plans were approved. The capital improvement sign at the site has been updated, and WPC, Ltd., has been asked to update their sign so that it more clearly reflects the status of the project. Nothing has been submitted yet as a replacement project for the office building, which was to have gone in. The value on the hotel is between $19.5 and $21 million, and they are WPC Oversight Committee, Dec-99 Page 3 obligated to guarantee $21 million. They are looking at this as a two-phase project, and want to get construction started on the hotel, before they do a reevaluation. If they don't pursue the development of an office building, they will have to ask City Council for an amendment to the contract to more clearly reflect what theft second phase will be. In the meantime, most of that area to the south will stay as is except for a small amount of sidewalk and landscaping which will go in at the corner. The deadline for financing is November 13,1999. They have requested a letter for the final closing date from their lender. B. Traffic Signals at Dartmouth & Holleman — Project No. FT 9807, Mark Smith: The contractor has completed the foundations and the conduit for the signal poles at the Dartmouth/Holleman and the Southwest Parkway/Dartmouth intersections. Signal boxes will be installed and the bronze -colored poles erected shortly. The streetlights at the corner will remain. C. Channel Improvements, Texas Avenue to Tributary B, Frank Simoneaux: Frank said Mike McClure had basically given an update. The contract with McClure was for the completion of the conceptual design. With their submission of that design, their contract is basically completed. The next step would be to negotiate a new contract so they can get started on the plans for the preliminary design. Steve said Tributary B is the creek channel that comes through Oaks Park and crosses between the two restaurants. Wayne asked for a target date when work would actually start. Frank said it would depend on the Corps. Mike said optimistically a year, assuming a contract is negotiated soon. Then there would be six months worth of design and a bid process to go through. D. WPC Tributary B Site Improvements — Project No. PK 9902, Ric Ploeger: Steve said this project was being funded with Park Land Dedication funds. Ric said the contractor, R.M. Dudley, was on site and has brought in dirt to adjust the height of the sidewalks to meet American's With Disabilities Act (ADA) requirements. The pedestrian bridge has been ordered and should arrive in January. It will probably be one of the last things done on the project. E. Parking Improvements - Project No. PK 9903, Frank Simoneaux: This is regarding the parking lot at Dartmouth and Holleman, and is on hold at least until approval is received to start work on the channel itself. F. Trails and Bridges — Project WP 9905, Frank Simoneaux: This project is on hold as well, awaiting approval of the conceptual plan. Wayne said that getting the trails and walkways out there needed to be a priority. He said even though it may be 1-2 years before anything is done, development will still move forward. James told Wayne that the project is a partnership, and everyone has to be sold on the idea. Dennis added that everything hinged on the Corp of Engineers and the financing, and once those things go through, everyone involved will know that the project is going to happen. James told Wayne that the Council was very much in favor of this project happening. Steve added that you didn't want to put a bridge and trails in, only to have to remove them when the work on the creek was done. He stated that some of the trails and bridges could be done as a separate project prior to the channel work being completed, and then linked up later. The trails as drawn, meander out in the overflow area, not in the channel proper. They will cross the creek, and bridges will be put in. Wayne asked when the first trails might go in. Mike said that if the City would like for them to look at that contract next, there wasn't any reason why it couldn't be done. Sharon felt the public would look upon the project more favorably if there was something out there they could start using - even if it was temporary. James stated that it was very important that the Corp didn't think the City was trying to go ahead with the project and do what it wanted. Steve agreed, stating that approval for the conceptual plan needed to be gotten before anything was done. If the plan is not approved, it will affect what is done with the creek and the trails. G. George Bush East Extension — Project No. ST 9916, Frank Simoneaux: Frank passed out a revised schedule. He said the title report has come back on the tract of land that the City WPC Oversight Committee, Dec-99 Page 4 wants to purchase. There are a couple of issues that the Legal Department wanted to research regarding a mineral lease and an easement, before they give it their blessing. He still doesn't know if the landowner will be cooperative. Assuming he's willing to sell at the appraised value, then you could go with the optimistic schedule. Legal hasn't given Frank a date as to when they'll be finished with the review, so it's hard to give a definite schedule. 5. DISCUSSION AND POSSIBLE ACTION CONCERNING A NEWS MEDIA DAY AT WOLF PEN CREEK: Chuck Ellison stated that he'd heard landowners express frustration about 1) the lack of a master plan for the entire corridor; and, 2) ordinances that impose significant restrictions on what they can do with the property. Basically, a huge investment -- a lot of money, lot of taxes, lot of interest, and a lot of waiting and waiting. Steve said there was a Master Plan, which includes the area from Highway 6 to Texas Avenue, which was revised and approved by City Council in 1998. Marsha said it sounded like there needed to be more communication between the City and the landowners. Steve said one of the roles of this committee was to set priorities, and the process which they've been moving forward with is to try to get the upstream pall of the corridor fixed before anything is done with the bottom half. Preliminary estimates indicate that it will take most of the $5 million identified, to do what needs to be done in the upstream area. Financial resources have not been identified to do anything beyond the upper half of the corridor. Steve said there are a lot of big projects that the committee is trying to get designed and out to construction, and those take time, which causes frustration. He said that even though it's slow going now, Mike McClure and Mark Smith are dealing with everything as fast as they can. Once the point is reached where the committee can tell Mike to go design the channel and get the trails going, then the committee can begin to look at what can be done downstream. Kay suggested that a design charette be done for the Wolf Pen Creek project, like the one done for the Northgate issues. The local chapter of the AIA, the University, and the City had done the charette. It got some positive PR, and brought a lot of professional people and students together with a lot of creative ideas. Some of the ideas worked and some didn't, but the best part was all ideas were okay, and a lot of the ideas were actually implemented. There were a lot of specifics within Wolf Pen that need to get jump-started. She said AIA would have an interest in doing this again, and probably A&M during the spring semester. She said it would give the opportunity for the committee to give a timeline and make everyone aware of all the issues involved. Everyone agreed this was a good idea, however it would have to be done within the framework of the Master Plan, and all involved would have to be given parameters. The landowners, and private developers would also be involved. Steve said the Master Plan is very general in nature, and the charette could concentrate on more specific things and bring in some fresh ideas and enthusiasm. He thought it would be good to identify and focus on one portion, work on it, and then perhaps do another charette for another portion. Mike McClure agreed it was a good idea, and would help by setting the groundwork for what needs to be done. Mark Smith said it was a good idea, however he had some concern that there might be a desire to go back and review the Master Plan and perhaps cast doubt on it. He said he would like to invite Stan Walker, from the Corp, to attend. Kay said it was important that there be some lead-time for the University to plan before the semester ends. This item would be placed on the December agenda for discussion and to determine the scope of the project. Sharon said she didn't think it was a good idea to have a media day until after the charette design has been done. Marsha said it was important that the public is kept informed, whether through the newspaper, a quarterly update, or the City's access channel, and coordinated through the Public Relations Department. 6. DISCUSSION AND POSSIBLE CONSIDERATION OF FUTURE MEETING DATES & AGENDA ITEMS: James said the next meeting would be held on December 6, 1999, from Noon to 1:00 p.m. Topics to be added as agenda items for the next meeting included: WPC Oversight Committee, Dec-99 Page 5 a. Priorities and timing of some of the Wolf Pen Creek projects b. Proposal in the Wolf Pen Creek area regarding rezoning of apartments c. Parameters for a design charette for future Wolf Pen Creek projects d. Public information initiatives and possible media day. George asked that the appropriate staff bring back a proposal on the media issue. James asked Steve to let Kelly Chapman know about the charette as well. e. Status of the permit applications pending with the US Army Corp of Engineers f. Status/update of current Wolf Pen Creek projects 7. ADJOURN: Kay moved to adjourn the meeting and Marsha seconded. The meeting adjourned at 1:26 p.m. GEORGE BUSH EAST EXTENSION PROJECT NO. ST-9916 Optimistic Schedule 8/24/99 Appraiser hired 9/22/99 Appraisal complete 9/30/99 95% design submitted 10/28/99 Title work complete 11/12/99 Final design submitted 11/30/99 Legal review complete 12/15/99 ROW acquired 1/18/00 Bids due - 2/10/00 Council approval of construction contract 2/24/00 City signatures obtained; Notice to proceed given 8/31/00 Construction complete Schedule assuming condemnation 8/24/99 Appraiser hired 9/22/99 Appraisal complete 9/30/99 95% design submitted 10/28/99 Title work complete 11/12/99 Legal review complete; Final design submitted 6/ 1 /00 ROW acquired Iv 7/5/00 Bids due 7/27/00 Council approval of construction contract 8/14/00 City signatures obtained; Notice to proceed given 2/15/01 Construction complete '%a WOLF PEN CREEK OVERSIGHT COMMITTEE James Massey 3305 Mildonhall Ct College Station, TX 77845 (H) 693-1072 (W) 845-8661 (F) 458-2069 e-mail: (W) jmassey@ci.college-station.tx.us Sarah Birkhold (Parks & Recreation Board) 1811 Laura Lane College Station, TX 77845 (H) 696-2532 (W) 845-4318 (F) e-mail: sbirkhol@poultry.tamu.edu Kay Henryson (Design Review Board Chair) 9204 Riverstone Ct. College Station, TX 77845 (H) 696-8137 (W) 693-8283 (F) 696-2143 e-mail: kayaia@aol.com Wayne Rife (Planning & Zoning Chair) 9255 Brookwater Circle College Station, TX 77845 (H) 764-8382 (W) 694-7000 (F) 694-8000 e-mail: wwag@tca.net Sharon Colson (Wolf Pen Creek TIF Board N Chair) 1116 Neal Pickett College Station, TX 77840 (H) 696-6050 (W) 845-5611 (F) e-mail: sharon@kamugate.tamu.edu Dennis Maloney 803 Welsh College Station, TX 77840 (H) 696-6594 (W) Same (F) None e-mail: dmaloney@ci.college-station.tx.us George Dresser (Parks & Recreation N Alternate) 501 Fairview College Station, TX 77840 (H) 696-4361 (W) 845-3327 (F) 845-7548 e-mail: g-dresser@tamu.edu Phillip Kelby (Design Review Board (s, Alternate) CIC Corporation 200 Greens Prairie Road College Station, TX 77845 (H) 696-3542 (W) 690-5200 (F) 690-5390 e-mail: phillip_kelby@ciccorp.com Judith Warren (Planning & Zoning N Alternate) 904 Francis Drive College Station, TX 77840 (H) 696-0570 (W) 845-1953 (F)845-6496 e-mail: j-warrenl@tamu.edu Marsha Sanford (Wolf Pen Creek TIF Board N Alternate) 4603 Shoal Creek College Station, TX 77845 (H) 690-6894 (W) 777-2556 e-mail: marshas@tca.net O: \parks\ projects \wpc\overslte\mem bers\addresses.doc\11/ 15/1999 i f I STAFF PROJECT COMMITTEE Steve Beachy, Director of Parks & Recreation 764-3413 (F)764-3737 e-mail: sbeachy@ci.college-station.bcus Ric Ploeger, Assistant Director of Parks & Recreation 764-3415 (F)764-3737 e-mail: rploeger@ci.college-station.tx.us Mark Smith, Director of Public Works 764-3692 (F)764-3489 e-mail: msrnithOc:i.college-station.tx.us Bob Mosley, City Engineer 764-3581 (F)764-3489 e-mail: bmoseley@ci.college-station.tx.us Frank Simoneaux, Project Manager 764-3592 (F)764-3489 e-mail: fsimoneapci.college-station.tx.us Peter Vanecek, Senior Parks Planner 764-3412 (F)764-3737 e-mail: pvanecek@ci.college-station.bcus Kelley Chapman, Public Relations/Marketing Manager 764-3768 (F)764-3800 e-mail: kchapman@ci.college-station.bcus Charles Cryan, Fiscal Director 764-6364 (F)764-3571 e-mail: ccryan@ci.college-station.bcus Jim Callaway, Director of Developments Services 764-3570 (F)764-3496 e-mail: jcallaway@ci.college-station.tx.us Kim Foutz, Economic Development Director 764-3752 (F)764-3481 e-mail: kfoutz@ci.college-station.tx.us O:\parks\projects\wpc\overslte\members\addresses.doc\11/03/1999 I") - 41- „ •z. f ( cpery:) / mot, , '7) — 0 Eku (41-I 66,0- -01. Name: COLLEGE STATION PARKS AND RECREATION Absence Request Form For Appointed Officers OF THE WOLF PEN CREEK OVERSIGHT COMMITTEE uclJd, (tip Request Submitted on (date): I will not be in attendance at the meeting of for the reason(s) specified: to(2a(4ei 1/000•Q_ /CI" 9(1 (S-Q.S1-) rt./kir/4.4 Signature Please submit your request to the office of the committee secretary prior to the meeting date. You may fax your request to (409) 764-3737, or you may call it in to Pamela Springfield at (409) 764-3773. Thank you/ ttee Chair's Initials o: projects/wpc/oversightcommittee/members/absenteeform.doc vu