HomeMy WebLinkAbout1991- 2nd Quaterly Financial Report4'0
QUARTERLY FINANCIAL REPORT
SIX MONTHS ENDING
MARCH, 1991
OF COLLEGE STATION
([CITY
/ FINANCE DEPARTMENT
Post Office Box 9960 1101 Texas Avenue
College Station, Texas 77842-0960
(409) 764-3555
MEMORANDUM
TO: Ron Ragland, City Manager
FROM: Glenn Schroeder, Acting Executive Director
Fiscal and Human Re
DATE: April 22, 1991
SUBJECT: Quarterly Financial Report
The second quarter financial reports for the fiscal year 1991 are attached. This
quarterly financial report for the six months ended March 31, 1991 has been
prepared on a cash basis. Please note that these are unaudited statements and that
entries to post such items as depreciation and expense accruals have not been
made.
SUMMARY:
During the six months covered by this report, October 1, 1990 through March 31,
1991, financial operations of the City of College Station were as anticipated. All
departments of the city are operating within budget appropriations and revenues
have been generally consistent with projections. Fiscal Year 1991 is the first year
of the increase in the local sales tax from one percent to one and one-half percent,
with a corresponding decrease in the transfer to the General Fund from the
Utilities. This is also the fourth year of a five-year restructuring of utility rates
designed to reduce dependence on electric revenues. Financial results indicate that
this project is proceeding on schedule. Fiscal Year 1991 is the first full year of
operations of the Brazos Valley Solid Waste Management Agency (BVSWMA).
Thus comparisons to the previous fiscal year for the Sanitation, Landfill, and
BVSWMA funds are somewhat misleading.
As of March 31, 1991, the City's investment portfolio consisted of the following:
Bank Demand Accounts* $321,161 1.0%
TexPool 3,261,124 10.6
Insured Cert. of of Deposit 50,000 0.1
U.S. Government Obligations 16,727,750 54.4
Government Agency Notes* 10,414,549 33.9
TOTAL $30,774,584 100.0%
*The Bank Demand Accounts total reflects $367,404.59 (or 1%) in the BVSWMA
account. This account will be combined with the Clearing Account during the
month of April. The Government Agency Notes total also reflects $220,000 (or
0.7%) in REFCORP Strips for the BVSWMA Landfill Closure Reserve.
At the end of the quarter, the weighted average rate of return on the portfolio was
7.83%. Interest rates have been generally. in a downward trend for the past twelve
months; current rates on short-term investments are now at their lowest levels in
four years. Rate reductions have come as a direct result of Federal Reserve activity
to stimulate the economy. To protect the portfolio from declining interest rates,
maturities have been extended. Weighted average maturity in the portfolio at
March 31, 1991 was 17.1 months, compared to 9.5 months a year ago. Total
investment earnings for fiscal year 1991 will depend on interest rates over the
balance of the fiscal year; however, earnings should reach the budgeted return of
7.5%.
CASH -FLOW ANALYSIS:
In cash -basis accounting, revenues are generally recorded in the month earned and
expenditures, with the exception of the payroll, generally recorded in the month
following the true cost of operations. For that reason, expenditures on a cash basis
are always understated. As an example, electric utility revenues show six months
of operation, while wholesale power purchased .reflects only five monthly payments.
March power consumption will be paid for in April.
0.0
ENERAL FUND:
G
Sales Tax: Sales tax revenues will fluctuate with new development and with the
health of the local economy. This revenue source for the City of College Station is
also directly related to the level of enrollment at the University. Sales tax revenues
reached $4,184,100 for the calendar year ended December 31, 1990, a 5.4% increase
over the previous year (both years calculated at a one percent local rate for
comparability). For the second quarter of Fiscal Year 1991, revenues of $1,662,908
put the City on target to slightly exceed the annual budget of $5,800,000 which was
based on a 5% growth in addition to the one-half cent rate increase.
96,000,000.00
$5,000,000.00
$4,000,000.00
$3,000,000.00
SALES TAX REVENUE: BUDGET VS. ACTUAL
FISCAL YEAR 1991
$0.00 I I I I I I
Oct Nov Dee Jan Feb Mar
Apr
May
{
Jun Jul Aug Sept
Actual
El Budget
Property Tax: Local property taxes tend to be a reasonably secure source for
funding municipal operations and debt service. Property tax collections, on a direct
comparison basis, are unchanged from last year. Total current tax collecton is at
89% compared to 88% last year and delinquent tax collections are at 50% compared
to 33.5% last year. Total outstanding delinquent tax as of March 31, 1991 is
$277,096.15 compared to $359,008.49 last year.
HOTEL/MOTEL TAX FUND
Revenues from the hotel/motel room tax are very near the amount estimated in the
budget. Comparison to last fiscal year's revenues are misleading in that the
reporting requirements were changed at the beginning of Fiscal Year 1990 so that
two additional months of revenue were reported in that fiscal year compared to this
fiscal year. Expenditures are also as projected as the transfer of hotel/motel monies
to the Wolfpen Creek Project fund is anticipated to take place in the third quarter.
Renovation of the HVAC system in the College Station Conference Center is
expected to be done in July when the least number of groups use that facility.
UTILITY OPERATING FUNDS:
Ongoing monitoring of utility revenues becomes an essential part of the budget
process due to the effect of outside influences on revenues. Hot, dry summers and
cold winters will tend to increase both water and electric consumption and related
revenues, while a cool summer will depress revenues. The graphs of the utility
funds included in this report plot actual year-to-date revenues against the historical
annual distribution of budgeted revenues. Seasonally moderate temperatures
during the fall of 1990 and to date this spring have resulted in lower than projected
revenues. Revenues for March are also lower than usual because timing caused
only seven of the eight utility cycles to be billed during this month. That resulted
in revenues being understated for March (and the corresponding graphs) in the
following amounts: electric $287,280.45; water $33,389.72; sewer $31,277.56; and
sanitation $17,648.17. We should see actual revenues closer to projections as the
year progresses.
As noted above, the large excess of revenues over expenditures in the electric utility
fund is not an accurate representation. In the revenue/expenditure analysis for this
utility, all items are on a cash basis except for the proration of annual debt service;
the imbalance is caused by the difference between electric sales and wholesale
power purchases.
SANITATION/LANDFILLBVSWMA FUNDS:
The past year has seen many changes in the City's solid waste management system.
The cities of College Station and Bryan joined together to form the Brazos Valley
Solid Waste Mangement Agency (BVSWMA). That agency was in operation for the
last five months of fiscal year 1990. College Station serves as the landfill operator
under contract with BVSWMA and is paid by BVSWMA, but solid waste collection
expenditures reflect the payment of tipping fees to BVSWMA. The projected $1.5
million for capital outlay items in the landfill has not been received, therefore
resulting in a difference in revenues and expenditures for BVSWMA.
CONTINGENCY FUNDS:
Each year the City budgets funds to cover unexpected costs which arise during the
course of the year. An additional major use of contingency funds is to budget for
the expenditure of funds received during the year but not reflected in the original
budget. City charter does not provide for amending the budget to include these
expenditures, even when revenues are available. Year-to-date contingency reports
have been included at the back of this report for purposes of full disclosure.
cc: Mayor and City Council
Executive Staff
REVENUES:
Sales Tax (1)
Property Tax (2)
Court Revenues
Parks & Recreation
Trf. In -lieu -of taxes
Transfer - Admin.
Miscellaneous
TOTAL REVENUES
EXPENDITURES:
Police
Fire
Public Services
Culture & Recreation
Development Services
Administration (3)
Fiscal & Human Res.
Management Services
TOTAL EXPENDITURES
Unexpended Appropriations
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT)
GENERAL FUND
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL
1990
(6 MONTHS)
$2,140,500
1,470,900
277,600
80,300
2,350,700
1,148,600
425,500
7,894,100
ACTUAL
1991
(6 MONTHS)
$2,892,410
1,220,531
222,443
76,126
1,886,030
944,352
674,447
PERCENTAGE
INCREASE
(DECREASE)
35.13
(17.02)
(19.87)
(5.20)
(19.77)
(17.78)
58.51
1991
ANNUAL
BUDGET
% 5,800,000
1,465,800
575,000
351,300
3,772,000
2,490,800
1,138,100
7,916,339 0.28 15,593,000
1,601,900 1,762,883
1,319,300 1,417,999
658,200 751,828
956,800 1,073,939
562,400 591,414
441,800 463,393
636,700 665,116
459,800 . 664,769
6,636,900 7,391,341
$1,257,200
$524,998
PERCENT
OF ANNUAL
BUDGET
49.87
83.27
38.69
21.67
50.00
37.91
59.26
50.77
10.05 % 3,770,600 46.75
7.48 2,967,400 47.79
14.22 2,155,100 34.89
12.24 2,441,800 43.98
5.16 1,234,500 47.91
4.89 1,128,300 41.07
4.46 1,429,600 46.52
44.58 1,349,100 49.27
11.37 16,476,400 44.86
($728,800)
$154,600
(1) Local sales tax Increased from 1% to 1-1/2%, effective with December 1990 payments.
(2) General fund property tax declined from 161 per $100 in 1990 to 13.251 per $100 In 1991.
(3) Includes non -departmental and contingency funds.
REVENUES:
Tax Receipts
Center Rentals
Miscellaneous
TOTAL REVENUES
EXPENDITURES:
Center Operations
Debt Service
Chamber of Commerce
Arts Council
B/CS Athlethic Fed.
Parks & Recreation
Conf. Ctr.- Capital
Contingency
Trf: Wolfpen Creek
TOTAL EXPENDITURES
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT)
HOTEL/MOTEL TAX FUND
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL
1990
(6 MONTHS)
$484,700
26,800
8,900
520,400
78,400
38,200
150,000
75,000
12,000
7,800
100,000
461,400
$59,000
ACTUAL
1991
(6 MONTHS)
$441,364
25,926
13,996
481,286
89,318
38,000
162,500
51,600
18,000
16,700
376,118
$105,168
PERCENTAGE
INCREASE
(DECREASE)
1991
ANNUAL
BUDGET
(8.94) %
(3.26)
57.26
$780,000
47,000
17,000
(7.52) 844,000
13.93
(0.52)
8.33
(31.20)
50.00
114.10
178,600
75,900
325,000
103,200
18,000
60,500
77,700
25,000
100,000
(18.48) 963,900
($119,900)
PERCENT
OF ANNUAL
BUDGET
56.59 %
55.16
82.33
57.02
50.01
50.07
50.00
50.00
100.00
27.60
39.02
REVENUES:
DEBT SERVICE FUND
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL ACTUAL PERCENTAGE 1991 PERCENT
1990 1991 INCREASE ANNUAL OF ANNUAL
(6 MONTHS) (6 MONTHS) (DECREASE) BUDGET BUDGET
Property Tax (1) $2,538,300 $2,820,185 11.11 % $2,954,300 95.46
Transfer from other funds 397,400 323,403 (18.62) 646,800 50.00
Investment Earnings 77,200 73,245 (5.12) 146,000 50.17
TOTAL REVENUES 3,012,900 3,216,833 6.77 3,747,100 85.85
EXPENDITURES:
General Obligation Bonds:
Principal 2,140,000 2,420,000 13.08 2,465,000 98.17
Interest 786,000 823,575 4.78 1,781,600 46.23
Certificate of Obligation:
Principal 142,900
Interest 84,600
Miscellaneous 5,300 5,587 5.42 15,000
TOTAL EXPENDITURES
37.25
2,931,300 3,249,162 10.84 4,489,100 72.38
REVENUES IN EXCESS OF
EXPENDITURES(DEFICIT) $81,600 ($32,329) ($742,000)
(1) Debt service property tax increased from 244 per $100 valuation In 1990 to 26.754 per $100 In 1991, offset by decrease
in General Fund Property Tax.
REVENUES:
ELECTRIC FUND
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL ACTUAL PERCENTAGE 1991 PERCENT
1990 1991 INCREASE ANNUAL OF ANNUAL
(6 MONTHS) (6 MONTHS) (DECREASE) BUDGET BUDGET
Sale of Electricity (1) $12,765,799 $12,214,771 (4.32) % $28,344,000 43.09 %
Investment Earnings 215,483 356,283 65.34 696,000 51.19
Miscellaneous 244,006 251,156 2.93 418,700 59.98
TOTAL REVENUES 13,225,288 12,822,210 (3.05) 29,458,700 43.53
EXPENDITURES:
Wholesale Power (2) 6,962,000 7,384,006 6.06 19,732,300 37.42
Electric Operations 120,756 90,895 (24.73) 262,400 34.64
Transmission & Distribution 751,754 935,233 24.41 2,492,200 37.53
Reimbursed Admin. &
Transfer in -lieu of Taxes 1,986,563 1,663,359 (16.27) 3,318,100 50.13
Development Foundation 29,167 - 50,000 -
Debt Service (Budget Proration) 477,083 475,900 (0.25) 951,800 50.00
Utility Billing 279,729 331,971 18.68 663,900 50.00
Capital Outlay 43,744 134,248 206.89 214,100 62.70
TOTAL EXPENDITURES 10,650,796 11,015,612 3.43 27,684,800 39.79
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT) $2,574,492 $1,806,598 $1,773,900
(1) Electric rates reduces by 4.65% In 1991, reflecting at reduction In General Fund Transfer and offset to water rate increase.
Six months electric sales.
(2) Five months wholesale power purchases.
ELECTRIC REVENUE BUDGET VS ACTUAL
30,000,000
25, 000, 000
20,000,000
15,000,000
10,000,000
5,000,000
0
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
❑ BUDGET
ACTUAL - BUDGET/ 12
REVENUES:
WATER FUND
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL ACTUAL PERCENTAGE 1991 PERCENT
1990 1991 INCREASE ANNUAL OF ANNUAL
(6 MONTHS) (6 MONTHS) (DECREASE) BUDGET BUDGET
Water Sales $2,126,393 $2,236,947 5.20 % $4,995,000 44.78 %
Investment Earnings 10,252 (11,793) (215.03) 41,000
Miscellaneous 21,865 47,068 115.27 103,300 45.56
TOTAL REVENUES 2,158,510 2,272,222 5.27 5,139,300 44.21
EXPENDITURES:
Water Production &
Distribution 1,000,600 1,073,022 7.24 2,478,700 43.29
Reimbursed Admin.&
Transfer in -lieu of Taxes 566,325 400,548 (29.27) 801,100 50.00
Debt Service
(Budget Proration) 932,810 890,000 (4.59) 1,780,000 50.00
Utility Billing 135,353 160,632 18.68 321,300 49.99
Capital Outlay 12,500 40,898 227.18 100,700 40.61
TOTAL EXPENDITURES 2,647,588 2,565,100 (3.12) 5,481,800 46.79
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT) ($489,078) ($292,878) ($342,500)
(1) Water rates increased by 10% in 1991, the fourth year of 5-year scheduled Increases to cost of service.
5,000,000 -
4,500,000 -
4,000,000 -
3,500,000 -
3,000,000 2,500,000
-
2,000,000 1,500,000 -
1,000,000 -
500,000 -
0
WATER REVENUE BUDGET VS ACTUAL
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
❑ BUDGET
ACTUAL - BUDGET / 12
REVENUES:
SEWER FUND
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL ACTUAL PERCENTAGE 1991 PERCENT
1990 1991 INCREASE ANNUAL OF ANNUAL
(6 MONTHS) (6 MONTHS) (DECREASE) BUDGET BUDGET
Sewer Service Revenue (1) $1,861,576 $1,864,274 0.14 % $3,793,300 49.15 %
Investment Earnings 16,572 25,321 52.79 60,000 42.20
Miscellaneous 749 38,344 5019.36 83,800 45.76
TOTAL REVENUES 1,878,897 1,927,939 2.61 3,937,100 48.97
EXPENDITURES:
Sewer Collection &
Treatment 594,600 720,699 21.21 1,930,300 37.34
Reimbursed Admin. &
Trf. in -lieu of Taxes 378,931 298,027 (21.35) 596,100 50.00
Debt Service
(Budget Proration) 630,619 674,700 6.99 1,349,400 50.00
Utility Billing 225,559 26,772 (88.13) 53,500 50.04
Capital Outlay 978 42,389 4234.25 77,000 55.05
TOTAL EXPENDITURES 1,830,687 1,762,587 (3.72) 4,006,300 44.00
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT) $48,210 $165,352 ($69,200)
(1) No changes to rate structure In 1991.
�9
SEWER REVENUE BUDGET VS ACTUAL
4,000,000 -
3,500,000 -
3,000,000 2,500,000 -
2,000,000 -
1,500,000 -
1,000,000 -
500,000 -
0
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
❑ BUDGET E ACTUAL
BUDGET/12
REVENUES:
SANITATION & LANDFILL FUNDS
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
ACTUAL ACTUAL PERCENTAGE 1991 PERCENT
1990 1991 INCREASE ANNUAL OF ANNUAL
(6 MONTHS) (6 MONTHS) (DECREASE) BUDGET BUDGET
Collection $891,975 $893,018 0.12 % $1,885,000 47.37 %
Landfill -City Owned 64,911 -
Landfill Operator Fees - 275,736 - 580,300 47.52
Miscellaneous 7,762 78,043 905.45 170,100 45.88
TOTAL REVENUES 964,648 1,246,797 29.25 2,635,400 47.31
EXPENDITURES:
Collection 317,400 713,669 124.85 1,619,400 32.90
Landfill -City Owned 109,700 -
Landfiil Operator Expenses - 249,286 450,600 42.30
Capital Outlay 185,300 27,538 (85.14) 109,200 24.20
Administrative Transfer &
Trf. In -lieu -of Taxes 306,800 259,117 (15.54) 518,200 41.70
Contribution -Brazos Beautiful 9,000 9,000 9,000 100.00
Contingency 535 30,000
TOTAL EXPENDITURES 928,735 1,258,610 35.52 2,736,400 35.70
Unexpended Appropriations (89,500)
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT) $35,913 ($11,813) ($11,500)
NOTE: BVSWMA started operations In May, 1990. City of College Station pays $15/ton tipping fee at landfill. City of College
Station serves as landfill operator and is reimbursed for expenses.
2,000,000
1,800,000
1,600,000
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
SANITATION REVENUE BUDGET VS ACTUAL
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
❑ BUDGET
ACTUAL - BUDGET/ 12
BRAZOS VALLEY SOLID WASTE MANAGEMENT AGENCY
REVENUE/EXPENDITURE ANALYSIS (CASH BASIS)
FISCAL YEARS 1990 & 1991
(50% OF FISCAL YEAR)
REVENUES:
ACTUAL ACTUAL PERCENTAGE 1991 PERCENT
1990 1991 INCREASE ANNUAL OF ANNUAL
(6 MONTHS) (6 MONTHS) (DECREASE) BUDGET BUDGET
Landfill Charges $876,029 $1,710,000 51.23
Sale of Equipment 42,900
Miscellaneous 13,384
Debt Issue 800,000
City of Bryan 750,000
TOTAL REVENUES 932,313 3,260,000 28.60
EXPENDITURES:
Landfill Operator 375,462 580,300 64.70
State Disposal Fees - 15,000 57,500 26.09
Reserves (Budget Proration) 250,000 500,000 50.00
Consultant Contracts - 5,000 100,000 5.00
Equipment Purchases - 805,000
Capital Constr. & Land 218,783 656,800 33.31
Debt Service - Notes - 93,400 186,800 50.00.
Miscellaneous - 71,347 208,900 34.15
TOTAL EXPENDITURES - 1,028,992 3,095,300 33.24
REVENUES IN EXCESS OF
EXPENDITURES (DEFICIT) - ($96,679) $164,700
Note: BVSWMA commenced operations in May, 1990.
COLLATERAL HELD:
CITY OF COLLEGE STATION
COLLATERAL RECONCILIATION
March 29, 1991
COLLATERAL BOOK
MARKET VALUE BALANCE
I. N.C.N.B. TEXAS A&M BRANCH
$1,000,000 $1,021,875.00
Treasury Notes (+accrued Interest)
9-1/8% 2-15-92 1.021875
CUSIP 912827XD9 (03/29/91 WSJ)
$312,161.25
CITY OF COLLEGE STATION
INVESTMENT MATURITY SCHEDULE
March 29, 1991
MATURITY SETTLEMENT DESCRIPTION
DATE
Daily
Daily
Daily
Daily
Daily
05-16-91 12/19/90
07-31-91 01/26/90
08-15-91 02/01/90
01-15-92 08/17/90
01-31-92 02/08/90
Clearing Account
BVSWMA
Agency Fund
TexPool Fund -1st City
TexPool Fund -NCNB A&M
F.N.M.A. Disc. Note (1,100K)
100% Bond Funds
CUSIP: 313588FR1
Treasury Note 7-3/4% (1,000K)
100% Operating Funds
Treasury Note 8-3/4% (1,000K)
100% Operating Funds
BROKER
N.C.N.B.-A&M
N.C.N.B.-A&M
INTEREST RATE AMOUNT
1st City Nat'l Bank -Houston
TexPool
TexPool
First Tennessee
Prudential—Bache
Union Planters
REFCORP Strip Coupon (1,500K) Union Planters
100% Bond Funds
CUSIP: 76116EDM9
Treasury Note 8-1/8% (1,000K)
100% Operating Funds
05-31-92 09/25/90 Treasury Note 8-1/216 (2,000K)
50% Operating Funds
50% Bond Funds
CUSIP: 912827YX4
06-10-92 10/01/90
08-10-92 12/11/90
08-15-92 12/11 /90
08-15-92 02/05/90
09-18-92 01/09/91
F.N.M.A. 10-1/8% (1,740K)
100% Operating Funds
CUSIP: 313586SW0
F.N.M.A. Notes 7-3/4% (1,000K)
100% Bond Funds
CUSIP: 313586G94
Treasury Notes 7-7/8% (1,00019
100% Bond Funds
CUSIP: 912827XV9
Treasury Notes 7-7/8% (2,000K)
100% Bond Funds
S.LM.A. Notes 8.15% (1,000K)
100% Bond Funds
CUSIP: 863871 GR4
First -Southwest
Prudential-Bache
First Southwest
Shearson -Lehman
Prudential -Bache
Prudential-Bache
First Tennessee
($87,245.96)
$367,404.59
$32,002.62
$3,069,181.56
6.4605% $191,942.01
7.20% $1,068,796.67
8.29%
8.28%
8.22%
8.34%
8.11%
8.06%
7.41%
7.35%
8.39%
7.25%
$992,500.00
$1,006,562.50
$1,463,233.39
$996,015.63
$2,011,562.50
$1,795,462.50
$1,005,156.25
$1,007,968.75
$1,976,718.75
S1,013,906.25
CITY OF COLLEGE STATION
INVESTMENT MATURITY SCHEDULE
March 29, 1991
MATURITY SETTLEMENT DESCRIPTION
DATE
09-30-92 01/10/91
11-02-92 11/02/90
01-15-93 02/05/90
02-15-93 08/31/90
05-15-93 01/29/91
05-15-93 02/13/91
09-13-93 09/13/90
10-12-93 08/01/90
Treasury Notes 8-1/8% (3,075K)
100% Bond Funds
CUSIP: 912827ZH8
Cert. of Deposit -1st City
100% Cemetery Fund
Treasury Note 8-3/4% (1,000K)
100% Bonds Funds
Treasury Note 8-1/4% (1,600K)
100% Operating Funds
CUSIP: 912827VO2
F.H.LM.C. 8.25% (1,000K)
C.M.O. 2.4 years
Final 9/15/95
100% Bond Funds
CUSIP: 312904X42
Treasury Strips ($1,000K)
100% Operating Funds
CUSIP: 912833EW6
S.LM.A. Notes 8.65% (500K)
Call Date 09/13/91
100% Operating Funds
CUSIP: 863871 GP8
F.N.M.A. NOTE 9.05% (1,000K)
Index Sinking Fund Debenture
100% Operating Funds
CUSIP: 313586558
11-15-93 11/15/90 Treasury Note 7-3/4% (1,000K)
104% Bond Funds
CUSIP: 912827ZM7
11-15-93 02/07/91
Treasury Note 7-3/4% ($1,000K)
100% Operating Funds
CUSIP: 912827ZM7
BROKER
Prudential-Bache
1st City Nat'l Bank
Houston
Prudential-Bache
Prudential-Bache
Shearson -Lehman
Prudential-Bache
Union Planters
Paine-Webber
Shearson -Lehman
Prudential-Bache
INTEREST RATE AMOUNT
7.08%
7.90%
8.39%
8.21%
7.92%
6.95%
8.65%
8.70%
7.78%
7.00%
$3,125,929.69
$69,324.78
$50,000.00
$1,009,218.75
$1,601,500.00
$976,591.30
$894,817.47
$500,000.00
$626,539.06
$999,210.00
$1,018,437.50
$17,983.43
CITY OF COLLEGE STATION
INVESTMENT MATURITY SCHEDULE
March 29, 1991
MATURITY SETTLEMENT DESCRIPTION BROKER INTEREST RATE AMOUNT
DATE
03-01-94 03/01/91 F.F.C.B. Note 7.15% (1,000K) Prudential-Bache 7.15% $1,000,000.00
100% Operating Funds
CUSIP: 313311 F31 C
04-15-94 03/20/91 REFCORP Strip Coupon (1,000K) First Tennessee 7.75% $824,338.90
100% Operating Funds
CUSIP: 76116EAJ9
10-15-96 03/25/91 RECORP Strip Coupon (220K) First Southwest 8.23% $140,525.00
BVSWMA Closure Reserve
CUSIP: 76116EAP5
TOTAL $30,765,583.89
3ENERAL FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
:ISCAL YEAR - 1990-91
DATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
Dct-90 BEGINNING BALANCE 85,000
Oct-90 TILLER PURCHASE 5383 3,500 81,500
OVERHEAD PROJECTOR 1001 783 80,717
WOLF PEN CREEK CONCERT 5381 570 80,147
5383 353 79,794
6016 1,262 78,532
25,000
55,000 165,000
POSITION RECLASSIFICATION 6016 972 54,028
PRINTING ASSISTANT
POSITION RECLASSIFICATION 3028 2,101 51,927
DEPUTY FINANCE DIRECTOR
POSITION RECLASSIFICATION 4145 1,060 50,867
RECORDS SUPERVISOR
Oct-90 ENDING BALANCE
78,532 25,000
50,867 154,399
Nov-90 POSITION RECLASSIFICATION 4141 5,808 45,059
POLICE SERGEANTS 4142 591 44,468
4143 591 43,877
LEGAL SERVICES 1013
COLLEGE STATION SIGN BEDS 5384
FLOAT EXPENSES 6016
POLICE ACCREDITATION 4140
TUITION REIMBURSEMENT 3020
2,500
650
208
6,000
115
76,032
75,382
75,174
69,174
69,059
Nov-90 ENDING BALANCE
69,059 25,000
Dec-90 PUBLIC EXECUTIVE INSTITUTE 1011 750 68,309
43,877 137,936
Dec-90 ENDING BALANCE
68,309 25,000 43,877 137,186
Jan-91 POSITION RECLASSIFICATION 3044 3,504 40,373
MUNICIPAL COURT CLERKS
TUITION REIMBURSEMENT 4410 181 68,128
RIOT EQUIPMENT PURCHASE 4141 7,382 60,746
Page 1
GENERAL FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
FISCAL YEAR - 1990-91
DATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
TUITION REIMBURSEMENT 4410 120 60,626
Jan-91 ENDING BALANCE 60,626
Feb-91 CHRISTMAS DECORATIONS 1011 300 60,326
TUITION REIMBURSEMENT 3044 115 60,211
NIXDORF MAINTENANCE 4145 11,700 44,536.
3044 3,975
9600 BAUD MODEM 3021 945 43,591
EXTENDED LIBRARY HOURS 6018 4,267 39,324
TUITION REIMBURSEMENT NON•DEPT 1,500 37,824
ACCOUNT SETUP
25,000
40,373 125,999
Feb-91 ENDING BALANCE 37,824
Mar-91 HUMAN/RESOURCES COMPUTER 3012 1,900 35,924
UPGRADE
MIS PHONE SYSTEM 6026 7,298 28,626
NATIONAL JUDICIAL COLLEGE CO 3044 1,800 26,826
25,000
40,373 103,197
Mar-91 ENDING BALANCE
26,826 25,000
40,373 92,199
Page 2
ELECTRIC FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
'ISCAL YEAR - 1990-91
)ATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
)ct-90 BEGINNING BALANCE
31,600 8,400
20,000 60,000
)ct-90 ENDING BALANCE
31,600 8,400
20,000 60,000
4ov-90 ENDING BALANCE
31,600 8,400
20,000 60,000
)ec-90 ENDING BALANCE
31,600 8,400
20,000 60,000
lan-91 ENDING BALANCE
31,600 8,400
'eb-91 TUITION REIMBURSEMENT NON-DEPT 500 31,100
ACCOUNT SETUP
20,000 60,000
:eb-91 ENDING BALANCE
31,100 8,400
20,000 59,500
Aar-91 ENDING BALANCE 31,100 8,400 20,000 59,500
Page 1
NATER FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
:ISCAL YEAR - 1990-91
)ATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
Dct-90 BEGINNING BALANCE
36,250 3,750
20,000 60,000
Dct-90 ENDING BALANCE
36,250 3,750 20,000 60,000
Vov-90 TUITION REIMBURSEMENT 5194 175 '36,075
Vov-90 ENDING BALANCE
36,075 3,750 20,000 59,825
Dec-90 ENDING BALANCE
36,075 3,750
20,000 59,825
Jan-91 ENDING BALANCE
36,075 3,750
=eb-91 TUITION REIMBURSEMENT NON-DEPT 500 35,575
ACCOUNT SETUP
20,000 59,825
=eb-91 ENDING BALANCE
35,575 3,750
20,000 59,325
Aar-91 ENDING BALANCE
35,575 3,750
20,000 59,325
Page 1
SEWER FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
FISCAL YEAR - 1990-91
DATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
Oct-90 BEGINNING BALANCE
33,000 7,000 20,000 60,000
Oct-90 ENDING BALANCE
33,000 7,000
20,000 60,000
Nov-90 ENDING BALANCE
33,000 7,000 20,000 60,000
Dec-90 ENDING BALANCE
33,000 7,000
20,000 60,000
Jan-91 ENDING BALANCE
33,000 7,000
Feb-91 TUITION REIMBURSEMENT NON•DEPT 500 32,500
ACCOUNT SETUP
DISPOSAL LEASE 5195 5,000 27,500
20,000 60,000
POSITION RECLASSIFICATION 5196 9,607 10,393
FACIUTY MAINTENANCE SUPERVISOR
Feb-91 ENDING BALANCE
27,500 7,000
10,393 44,893
Mar-91 ENDING BALANCE
27,500 7,000
10,393 44,893
Page 1
JTILITY BILLING FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
,ISCAL YEAR - 1990-91
)ATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
)ct-90 BEGINNING BALANCE
)ct-90 ENDORSER PURCHASE
DESK CHAIR REPLACEMENT
ADDS TERMINALS
6023
6023
6023
12,500
2,785 9,715
1,000 8,715
3,000 5,715
1,000
6,500 20,000
)ct-90 ENDING BALANCE
5,715 1,000
6,500 13,215
lov-90 ENDING BALANCE
5,715 1,000
6,500 13,215
1ec-90 ENDING BALANCE
5,715 1,000 6,500 13,215
an-91 ENDING BALANCE
5,715 1,000 6,500 13,215
"eb-91 TUITION REIMBURSEMENT NON•DEPT 500 5,215
ACCOUNT SETUP
'eb-91 ENDING BALANCE
5,215 1,000
6,500 12,715
lar-91 ENDING BALANCE 5,215 1,000 6,500 12,715
Page 1
SOLID WASTE COLLECTION FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
FISCAL YEAR - 1990-91
DATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
Oct-90 BEGINNING BALANCE
O 10,000 5,000 15,000
Oot-90 ENDING BALANCE 0 10,000 5,000 15,000
Nov-90 ENDING BALANCE
O 10,000 5,000 15,000
Dec-90 ENDING BALANCE
O 10,000 5,000 15,000
Jan-91 ENDING BALANCE
O 10,000 5,000 15,000
Feb-91 ENDING BALANCE
O 10,000 5,000 15,000
Mar-91 ENDING BALANCE 0 10,000 5,000 15,000
Page 1
ANDFILL OPERATION FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
'ISCAL YEAR - 1990-91
)ATE DESCRIPTION
CONTINGENCY RESERVED FOR TOTAL
AMOUNT OF AVAILABLE FOR RESERVED FOR SALARY CONTINGENCY
DIVISION TRANSFER OTHER USES FUEL COSTS ADJUSTMENTS BALANCE
)ct-90 BEGINNING BALANCE
O 10,000 5,000 15,000
)ct-90 ENDING BALANCE
O 10,000 5,000 15,000
Jov-90 ENDING BALANCE
O 10,000 5,000 15,000
)ec-90 ENDING BALANCE
O 10,000 5,000 15,000
Ian-91 ENDING BALANCE
0 10,000 5,000 15,000
,eb-91 ENDING BALANCE
O 10,000 5,000 15,000
Aar-91 ENDING BALANCE 0 10,000 5,000 15,000
Page 1
;APITAL EQUIPMENT FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
ISCAL YEAR - 1990-91
)ATE DESCRIPTION
CONTINGENCY TOTAL
AMOUNT OF AVAILABLE FOR CONTINGENCY
DIVISION TRANSFER OTHER USES BALANCE
)ct-90 BEGINNING BALANCE
45,000 45,000
)ct-90 ENDING BALANCE
45,000 45,000
lov-90 MEMORY EXPANSION NON-DEPT 28,750 16,250
lov-90 ENDING BALANCE
16,250 16,250
lec-90 ENDING BALANCE
16,250 16,250
an-91 SOFTWARE TRAINING NON-DEPT 2,182 14,068
an-91 ENDING BALANCE
14,068 14,068
'eb-91 ENDING BALANCE
14,068 14,068
Aar-91 FLEET MGMT TRAINING NON -DEFT 5,000 9,068
Aar-91 ENDING BALANCE
9,068 9,068
Page 1
IOTEL/MOTEL FUND CONTINGENCY
STATEMENT FOR MONTH ENDING MARCH 31, 1991
SCAL YEAR - 1990-91
ATE DESCRIPTION
CONTINGENCY TOTAL
AMOUNT OF AVAILABLE FOR CONTINGENCY
DIVISION TRANSFER OTHER USES BALANCE
ct-90 BEGINNING BALANCE 25,000 25,000
ct-90 ENDING BALANCE 25,000 25,000
ov-90 ENDING BALANCE 25,000 25,000
ec-90 HISTORICAL PLAQUES NON-DEPT 3,525 21,475
ea-90 ENDING BALANCE 21,475 21,475
to-91 ENDING BALANCE 21,475 21,475
3b-91 ENDING BALANCE 21,475 21,475
ar-91 ENDING BALANCE 21,475 21,475
Page 1