HomeMy WebLinkAboutFY 1995-1996 -- Service LevelSERVICE LEVEL ADJUSTMENTS
TABLE OF CONTENTS
GENERAL FUND
PG. REF.
CUMULATIVE
POSITIONS
DESCRIPTION
NET AMOUNT
AMOUNT
NEW
TOTAL
POLICE
1
26
8 CHAIRS (ES #3)
$4,800
$4,800
0.0
2
4
SCHOOL RESOURCE OFFICER (ES #3,4, SI #18 AP) (I FTE)
63,456
68,256
1.0
1.0
6
5
CUB SCOUT PROGRAM (ES #3, 6, SI #18 AP, 22 AP)
1,000
69,256
1.0
POLICE SUBTOTAL
$69,256
1.0
FIRE
7
18
LIFE-PAK 10 FOR EMS (ES #3, 5)
$10,500
$79,7156
1.0
8
21
BOMB TRAINING (ES #3,4)
6,400
86,156
1.0
9
19
EXTRICATION TOOLS & POWER PLANT FOR 722 (ES #3, 5)
16,730
102,886
1.0
10
20
FIRE DEPARTMENT OVERTIME FUNDS (ES #3, 5)
40,600
143,486
1.0
11
27
FIRE STATION #2 FURNITURE (ES #3, 5)
5,080
148,566
1.0
FIRE SUBTOTAL
$79,310
0.0
PUBLIC SERVICES
12
12
REFRIGERANT RECYCLER (MANDATE) (ES #5)
$2,700
$151,266
1.0
13
13
FUEL ISLAND UPGRADE (MANDATE) (ES #5)
3,970
155,236
1.0
14
34
STREET SIGN SUPPLIES FOR STREETSCAPE (ES #6, SI #6)
8,500
163,736
1.0
15
41
GUARDRAIL UPGRADES FOR STREETSCAPE (ES ", SI #6)
15,000
178,736
1.0
16
52
DRIVE -ON -HOIST (ES #5)
8,000
186,736
1.0
17
36
PARKING LOT MAINTENANCE (PROP. COUNCIL BUDGET POLICY) (ES #5)
143,100
329,836
1.0
18
38
WPC HANDRAIL (ES #6, SI #6)
10,000
339,836
1.0
19
2
SOUTHGATE STREET SIGN REPLACEMENT (ES #7, SI #6 AP)
10,000
349,836
1.0
PUBLIC SERVICES SUBTOTAL
$201,270
0.0
PARKS AND RECREATION
20
29
SOUTHWOOD POOL RENOVATION (FROM FY 95) (ES #2, 3, 8)
$186,810
$536,646
1.0
21
30
ADAMSON REPAIR STUDY (ES #2, 3, 8)
25,000
561,646
1.0
22
22
AQUATICS SEASONAL PAY INCREASE (ES #2, 3. 8)
4,241
565,887
1.0
23
31
LINCOLN CENTER GYM FLOOR (ES #2, 3, SI #18)
55,000
620,887
1.0
24
32
BROTHER'S PARK PLAYGROUND (ES #2,3,8)
19,500
640,387
1.0
25
33
CENTRAL PARK IRRIGATION SYSTEM (ES #2, 3,5)
22,000
662,387
1.0
26
53
SOFTBALL SCOREBOARDS (ES #2, 3, 5)
13,9D0
676,287
1.0
27
44
CEMETERY LANDSCAPING (O&M) (ES #8, SI #6)
17,575
693,862
to
28
39
NATATORIUM (NET COST TO CITY) (ES #2, 3, SI #16, 18, 22) (8 FTE'S)
19,991
713,853
8.0
9.0
29
14
CLOSING TEEN CENTER (ES #3, 5, SI #18, 22) (-2 FTE'S)
(37,212)
676,641
(2.0)
7.0
30
9
LINCOLN CENTER SURVEY (ES #3, S. SI 08 AP, 22 AP)
2,000
678,641
7.0
31
8
LINCOLN CENTER EXTENDED HOURS (ES #3, 6, SI #18 AP, 22) (2 FTE'S)
23,510
702,151
2.0
9.0
32
7
ADAMSON LAGOON FAMILY NIGHTS (ES #3, 6, 81 #18 AP, 22 AP)
2,100
704,251
9.0
33
6
BOY SCOUT PROGRAM (ES #3, 6, SI #18, 22)
1,000
705,251
9.0
34
40
WPC HOLLEMAN/DARTMOUTH BRIDGE PLANTER (ES #2, 3, SI #6)
10,000
715,251
9.0
PARKS AND RECREATION SUBTOTAL
$365,415
8.0
ECONOMIC & DEV. SERVICES
35
10
PRINT/DISTRIBUTE COMP. PLAN (ES #1, 3. 5. 7)
$5,000
$720,251
9.0
36
42
UNIV. DRIVE BANNERS (ES #6, 7, SI #5)
10,000
730,251
9.0
37
43
LANDSCAPE INCENTIVE PILOT PROGRAM (ES #7, SI #6)
10,000
740,251
9.0
38
11
PAINT TESTING (MANDATE, CD GRANT) (ES #3, 6, 7, SI #6)
10,000
740,251
9.0
ECONOMIC & DEV. SERVICES SUBTOTAL
$35,000
0.0
SERVICE LEVEL ADJUSTMENTS
TABLE OF CONTENTS
GENERAL FUND
PG. REF,
CUMULATIVE
POSITIONS
#
#
DESCRIPTION
NET AMOUNT
AMOUNT NEW TOTAL
MANAGEMENT SERVICES
39
36
PARK BUILDING MAINTENANCE (PROP. COUNCIL BUDGET POLICY) (ES #2, 5)
$50,000
$790,251
9.0
40
55
FUNDS FOR PRINTING BILL STUFFERS (ES #4, 5)
6,000
796,251
9.0
41
37
INTERNET (ES #6, 31 #7,13, 16)
33,516
829,767
9.0
42
45
2 KIOSKS (ES #41, 6, SI #13,43)
80,000
909,767
9.0
43
3
TV ACCESS TO CITY HALL (ES #4, 6, SI #13 AP)
239,000
1,148,767
9.0
MANAGEMENT SERVICES SUBTOTAL
$408,516
0.0
FISCAL & HUMAN RESOURCES
44
15
BCAD FEE INCREASE (ES #4. 5)
$9,675
$1,158,442
9.0
45
16
BANK FEE INCREASE (ES #4, 5)
2,200
1,160,642
9.0
46
17
COLLECTION FEE INCREASE (ES #4, 5)
4,088
1,164,730
9.0
47
60
PERFORMANCE APPRAISAL SYSTEM REVIEW (ES #5)
30,000
1,194,730
9.0
48
51
FIXED ASSET INVENTORY (AUDIT RECOMMENDATION )(ES #4, 5)
35,000
1,229,730
9.0
FISCAL & HUMAN RESOURCES SUBTOTAL
$80,963
0.0
GENERAL GOVERNMENT
49
46
COUNCIL LAPTOPS OPTION I (ES #4, 6, SI#13)
40,230
1,269,960
9.0
50
47
COUNCIL LAPTOPS OPTION 2 (ES #4, 6, SI#13)
27,034
1,269,960
9.0
51
48
COUNCIL LAPTOPS OPTION 3 (ES #4, 6, S1#113)
20,146
1,269,960
9.0
52
56
COPIER UPGRADE (ES K 5)
4,356
1,274,316
9.0
53
28
CD-ROM FOR LEGAL LIBRARY SERVICES (ES #5)
23,324
1,297,640
9.0
57
54
CITIZEN SURVEY PRINTING, POSTAGE, AND SUPPLIES (ES #4, 5)
1,360
1,299,000
9.0
GENERAL GOVERNMENT SUBTOTAL
$69,270
0.0
NON -DEPARTMENTAL
58
49
LAND FOR CITY SERVICES RELOCATION (DEBT SERVICE) (ES 95, SI #23)
$40,000
$1,339,000
9.0
59
1
NORTHGATE REVITALIZATION (DEBT SERVICE) (SI #1 AP)
85,000
1,424,000
9.0
60
23
800 MHz RADIO SYSTEM
120,000
1,544,000
9.0
61
24
HEALTH DEPARTMENT (ES #3, 5)
2,980
1,546,980
9.0
63
57
CHAMBER OF COMMERCE - DEBT RETIRE (ES #4, 5)
20,000
1,566,980
9.0
67
58
MHMR BRA70S VALLEY (ES #1, 2, 3, 4, 5,7, 8)
75,000
1,641,980
9.0
69
59
TAMU DEPARTMENT OF WILDLIFE & FISHERIES (ES #4)
37,500
1,679,480
9,0
71
25
MERIT AND SCALE ADJUSTMENTS
323,015
2,002,495
9.0
NON -DEPARTMENTAL TOTAL
$703,495
0.0
GENERAL FUND TOTAL
$2,002,496
9.0
LESS FUND BAL. FOR MAJOR MAINTENANCE
(308,310)
NET GENERAL FUND OPERATING COSTS
$1,694,186
LEGEND TO CURRENT SERVICE LEVEL ABBREVIATIONS
M
Maintenance - ongoing annual maintenance
MM
Major maintenance-4.e., generally a one-time expenditure
MN
MANDATE -Required by state or federal law or regulation or council policy
ABBREVIATIONS INCLUDED IN DESCRIPTION
BOLD Service Level Adjustments that are related to a City Council Strategic Issue and the cost is included in the action plan.
ES City Council Ends Statement
SI City Council Strategic Issue
SERVICE LEVEL ADJUSTMENTS
TABLE OF CONTENTS
PARKLAND DEDICATION FUND
PG. REF. CUMULATIVE POSITIONS
# # DESCRIPTION NET AMOUNT AMOUNT NEW TOTAL
-lip r_, ..t.•.,r., «.._.a:,.,-.._..><...?.,.,...,,.......,___....:.,...;a."r3, .,,:e>.tk:'.i.:a,....:....re,•:,."..t......„_.,.."._ir.?':..,.::. ,..._,. ,.c_:.,,::.,....,:f�,_.....,:..,....��., ........r.a,.:.......:.. r..:«. _....:...,.I<...>.J,. ..._,,.A..q._:.......:;:_.....: <.:....:rfr,..,.r._,.r,.._",.G..f.,.a..:,...m,-d.;m,..:.r,...,�...,:.:»t.t._..r:...:... ,C. ,_,v.3,.:..:...Y>.s.4r•':9,2.,�.�:.5.,.v."..;a,P..mSxttaR:.a
.rn.«.Sr... 3<�_i.,,.».Y';...�,r..R,.a-�:.,.n:.�,., r^..n..:t:::.:•t_o-k. :.. ::.- .:..;....:-', �.., -`.�«.:;:,:._
.:rG. 1::".�':r'.;2&t':�'".:'?..S�,:u� :.,,, .3$s>.'.'.,''Ss .'ve.sl..'.r',T:'u§: 77`'6.i„.:;�^.i.:,.�:.r.e'�ri^.,t:„%"5l1„:v;oa::'Su" r?F. .:s,?•?,.t?a,?"<;Cdr) °3;.-r±}.;S�'}?:^;•:^'.y?:;,<:^_.:...f.i.:a?9..s.,..w.,..,,.'..^r. trM1....:'_5i',f.'::_<F&_.1,..S;,'..-,'fr.,.rm...t...d,i,; 3a"r:�
�,...1n.8.:.:3tr i.-.". •._�T.a�3' fls.aJ',
75 60 CENTRAL PARK IMPROVEMENTS (ES #2, 3, 5) $37.500 $1,731,685 9.0
76 61 WPC PLAYGROUND IMPROVEMENTS (ES 02, SI 028) 24,000 1,755,685 9.0
PARKLAND DEDICATION FUND TOTAL
HOTEUMOTEL FUND
PG. REF.
# # DESCRIPTION
79 64
CONFERENCE CENTER A/V EQUIPMENT (ES #5)
80 62
BUSH LIBRARY TOURIST HOUSING ANALYSIS (ES #4, 6, SI #16 AP)
81 63
PUBLIC ART PROGRAM (ES #6, SI #5 AP, 16,41) *
82 65
NORTHGATE REVITALIZATION (DEBT SERVICE) (SI #1 AP) -
83 66
AGS SWIM CLUB (ES #2)
86 67
CONVENTION 8, VISITORS BUREAU (ES #1, 5, 7)
89 68
SCA STUD. AMBASSADOR PROGRAM (ES #4, 6)
93 69
BRAZOS VALLEY BUSH LIBRARY COMMITTEE (3 YR. PER.) (ES #4, 5)
94 70
SISTER CITIES ASSOCIATION (ES #2, 4, 6)
96 71
LIONS CLUB (ES #8)
HOTEUMOTEL FUND TOTAL
* If city council wants to give $100,000 for public art program, the authorization
needs to come out of the Arts Council funding or another fund due to the
fact that only 1/7 of the Hotel/Motel tax can be used for programs such as this.
Explanation of Net Amount:
117 of approximate FY 96 Hotel/Motel Tax Revenue = $179,000
FY 96 request from Arts Council = $155,000
Difference is the amount that could be spent on Public Art Program = $24,000
** Of the $365,000 proposed, $300,000 is to come from fund balance.
ELECTRIC FUND
$61,600
0.0
CUMULATIVE
POSITIONS
NET AMOUNT
AMOUNT
NEW TOTAL
.....::..:.
$1,500
$1,757,185
9.0
10,000
1,767,185
9.0
24,000
1,791,185
9.0
365,000
2,156,185
9.0
15,400
2,171,685
9.0
34,500
2,206,085
9.0
500
2,206,585
9.0
50,000
2,256,585
9.0
9,000
2,265,685
9.0
550
2,266,135
9.0
$510,460
0.0
PG. REF.
CUMULATIVE
POSITIONS
#
#
DESCRIPTION
NET AMOUNT
AMOUNT
NEW TOTAL
101
77
INSPECTOR/LOCATOR POSITION (ES #5, 7) (1 FTE)
$50,421
$2,316,556
1.0 10.0
102
78
HYDRAULIC COMPRESSION WRENCH (ES #5)
2,300
2,318,856
10.0
103
73
HOTSTICK METER TEST CLAMPS (ES #5)
3,000
2,321,856
10.0
104
75
CONCRETE SAW (ES #5)
7,000
2,328,856
10.0
105
72
TIMEKEEPER CENTRAL SYSTEM (ES #5)
24,000
2,352,856
10.0
106
74
LAPTOP COMPUTER (ES #5)
3,000
2,355,856
10.0
107
76
REPLACEMENT COMPUTER (ES #5)
3,000
2,358,856
10.0
108
79
NCR MAINTENANCE CONTRACT (6 MONTHS) (ES #5)
15,000
2,373,856
10.0
109
80
800 Mhz RADIO SYSTEM
15,250
2,389,106
10.0
110
81
ECONOMIC DEVELOPMENT CORPORATION (ES #4, 5, 7)
17,000
2,406,106
10.0
113
82
MERIT AND SCALE ADJUSTMENTS
70,035
2,476,141
10.0
ELECTRIC FUND TOTAL
$210,006
1.0
SERVICE LEVEL ADJUSTMENTS
TABLE OF CONTENTS
WATER FUND
PG. REF.
CUMULATIVE
POSITIONS
DESCRIPTION
NET AMOUNT
AMOUNT
NEW TOTAL
M
-nI
W, NE,RkK"'
117
84
BACK HOE/LOADER (ES #5)
$49,500
$2,525,641
10.0
118
83
STRAP ON FLOW METER (ES #5)
8,500
2,534,141
10.0
119
85
800 Mhz RADIO SYSTEM
15,250
2,549,391
10.0
120
86
MERIT AND SCALE ADJUSTMENT
18,181
2,567,572
10.0
WATER FUND TOTAL
$91,431
0.0
WASTEWATER FUND
PG. REF.
CUMULATIVE
POSITIONS
#
#
DESCRIPTION
NET AMOUNT
AMOUNT
NEW TOTAL
123
87
UPGRADE TO SLUDGE SPREADER (ES #5)
$60,500
$2,628,072
10.0
124
88
AUTOMATIC SAMPLING MACHINE (ES #5)
5,000
2,633,072
10.0
125
89
800 MHz RADIO SYSTEM
15,250
2,648,322
10.0
126
90
MERIT AND SCALE ADJUSTMENT
28,994
2,677,316
10.0
WASTEWATER FUND TOTAL
$109,7"
0.0
SOLID WASTE COLLECTION FUND
PG. REF.
N
#
DESCRIPTION
129
92
APARTMENT RECYCLING (CONTINUE PILOT PROGRAM) (ES #5)
130
91
COMPUTER (1) (ES #5)
131
93
$00 MHz RADIO SYSTEM
132
94
MERIT AND SCALE ADJUSTMENT
SOLID WASTE COLLECTION FUND TOTAL
ALL FUNDS TOTAL
CUMULATIVE
POSITIONS
NET AMOUNT
AMOUNT
NEW TOTAL
$4,000
$2,681,316
10.0
2,000
2,683,316
10.0
15,250
2,698,566
10.0
15,962
2,714,528
10.0
The reference number may be used to identify specific Service Level Adjustment packages
from the list provided with the memo from the Interim City Manager.
$37,212 .. 0.0
$2,714,528 10.0
m
v k
0
We're Committed
To Excellence
10
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank 1
Maintenance of Service Level + X Division Rank 1
DEPARTMENT/DIVISION: 4141 TOTAL THIS REQUEST: $4.800
ACTIVITY CENTER:.541 LESS SAVINGS:
PREPARED BY: M. Newton NET EFFECT ON BUDGET: $4.800
Proposed Project or Program
Replace eight chairs in Patrol. The original chairs were purchased in 1987 and most have become unserviceable with
broken backs, bases, and armrests.
Council Ends Statement/issues
Ends Statement #3: Health and Public Safety
Impact on Service Level
Current Service Level: Maintain effective levels of Proposed Service Level: No change in service level.
police services on a 24-hour per day basis throughout the
city.
Impact on Performance Indicators
Current Performance Indicator: 46% of a patrol Proposed Performance Indicator: No change in
officer's time is spent on preventative patrol, report writing, performance indicator.
and other required tasks.
Appropriation
Category
1000
2000
3000
4000
5000
6000
7000 1
Description
Salaries & Benefits
Supplies
Maintenance
Professional Services
Property Services
Other Services
Capital
Total
Eight chairs @ $600 each = $4,800.
Request
Explanation of Savings/Revenues
None
4,800
$4, 800
Explanation of Costs
1
N
Service Level Adjustment
Increased Service Level X, City Rank
Decreased Service Level Department Rank 2-
Maintenance of Service Level I I Division Rank 1
DEPARTMENT/DIVISION: 4143 TOTAL THIS REQUEST: $63.466
ACTIVITY CENTER: 9551 LESS SAVINGS: (15.3231
PREPARED BY: M. Patterson NET EFFECT ON BUDGET: $48.133
Proposed Project or Program
Requesting an additional High School Resource Officer due to an increase in demand by students wanting to take the
courses. Other programs including proactive truancy reduction, programs for "at risk" students, and a criminal vocational
club are not being implemented. The 2nd officer will allow these programs to get started.
Council Ends Statement/Issues
Ends Statement #3: Health and Public Safety
Ends Statement #4: Educational/Information
Strategic Issue #18 - Youth at Risk
. Impact on Service Level
Current Service Level: Provide classroom
Proposed Service Level: Provide classroom
instruction in criminal justice courses for high school credit
instruction in criminal justice courses for high school credit
and for college credit in conjuction with the Tech Prep
and for college credit in conjuction with the Tech Prep
Program at Blinn College.
Program at Blinn College for a greater number of
students.
Impact on Performance Indicators
. Current Performance Indicator: 95% of teachers
Proposed Performance Indicator: go% of
and administrators surveyed in the high school are satisfied
students who sign up for these types of classes are
with the School Resource Officer Program.
able to get into a class.
School programs beyond teaching are established and
maintained.
Appropriation
Explanation of Savings/Revenues
Category Description Request
It is anticipated that the city will be reimbursed 50% of the
1006 Salaries & Benefits 30,646
salary and benefits for this position ($15,323) by the
2000 Supplies 1,910
College Station Independent School District.
3000 Maintenanre
4000 Professional Services 390
Additionally CSISD pays about $1,500 for TECH -PREP
5000 Property Services
conferences, $1,000 in College tuition and books for
6000 Other Services 28,550
teacher certification and $1,800 for classroom
7000 Capital 1,960
curriculum and printing materials.
Total $63,456
Explanation of Costs
Supplies = Office supplies $150, File Cabinet/Phone $750, Clothing/Uniforms $510, Pager $300, Fuel/Oil $200.
Prof. Services = Cleaning allowance.
Other Services = Travel/Lodging $1,200, Outside Training $800, Vehicle (incl. light bar and radio) $23,600, one year fleet
cost $2,950.
Capital = Desk/chair $1,200, side chairs $760.
A&M Consolidated High School
College Station Independent School Distric
January 30, 1995
Chief Feldman
College Station Police
2611 A Texas Ave. S.
College Station, Texas
Dear Chief Feldman,
701 West Loop South
College Station, TX 77840
409-764-5500 FAX 409-693-0212
Department
77840
RECEIVEO FEB 0 1 1995
4
'acdjj t �C.1 � f- /
t
A�
would first like to thank -you for the cooperation we have received
from the College Station Police Department this year. All officers have
been tremendous and supportive. We appreciate all the time & hard work
they put in to support our students and teachers.
would also like to let you know what an excellent job Mark
Langwell is doing. The idea of the Police Officer as an instructor in our
Criminal Justice Courses is excellent. We commend you and give you our
support. However, because of Officer Langwell's teaching load we are
unable to use him as the officer on duty during our lunch period. He does
help before and after school, but as the school continues to grow and the
cafeteria, parking lot and halls become more crowded, we need more help.
While fighting at A & M Consolidated is not a major issue, fights are
becoming more frequent. Before school, after school and lunch periods are
the most common times that fights occur. As a preventative measure I
would like to request that a police officer, in addition to Mark Langwell,
be assigned to A & M Consolidated. The most important times are:
7:30a.m.-8:30a.m.
11:00a.m.-1:00p.m.
3:00p.m.-4:00p.m.
"HRISSY HESTER JIM SCALES, Ph.D.
Principal Excellence In Education... -An Investment In The Future Superintendent of Schools
N
Please let me know how we can work together to take this
preventative measure. We need to keep our high school a safe environment
where learning occurs. I believe an additional officer will help provide
this.
Please let me know what I need to do to help make this happen.
Sincerely,
Chrissy Hester
Principal
cc: Dr. Jim Scales, Superintendent
Mr. John Rouse, Assistant Superintendent for Instruction
Mr. Larry Ringer, Mayor
Ms. Lynn Mcllhaney, Councilwoman
Mr. Tom Brymer, City Manager
06/26/95 08:25 `Y409 764 3466- C.6: ruLiub ur,rl
06--01-19% 02:28PM FROM R&m coNsu-iDATo HS TO
s
Wjuuz
?643468 P.01
5 •-
A&M Consolidated High School
College Station Independent School District I
701 .Vest Loop South
Como station, Tx 77840
409-764-5500 FAX 409-698-0212 10
Chief Feldman
Dr. Jim Scales
Additional School Resource Officer
June 1. 1995
1 would like to request an additional School Resource Officer for the 1995-96 School year.
officer Langwell has done an excellent job, therefore our course offerings in criminal justice
are increasing. The additional resource officer would:
1. Teach Emergency Communications
2. Develop Emergency Communications lessons because it Is our 1st year to offer it
as a course.
3. Be available to supervise the campus 1st, 4th and 7th periods as well as before
and after school.
4. CS1SD will pay 50% of each officers salaries.
believing Officer Langwell from teaching Emergency Communications will allow him to continue
:o be available to students and faculty while still supervise the campus.
The rote he has developed this year is very positive. As we move into a 3 year construction
Droject and continue to grow in numbers, we need additional security.
I would like to request Craig Anderson be this additional officer.
CHRIS;SY HESTER
Principal
Erceldence In F.ducadan.. An Invarr unt A The Future
JIM SCALES, Ph.D.
Superintendent of Schools,
I
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 41-43 PD
ACTIVITY CENTER: 551 Soec. Svcs.
PREPARED BY: David Gerlina
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
6
$1.000
Proposed Project or Program
Cub scout pack program at Lincoln Center. This is one of a group of alternative programs if the Teen Center is closed.
Council Ends Statement/Issues
Ends Statements #3 Health and Public Safety Strategic Issues #16 Youth at risk
#5 Quality Service #22 Recreation programs for youth
Impact on Service Level
Current Service Level: Provide proactive Proposed Service Level: No change
preventative programs that allow police officers to interact
with school age children in a non -confrontational
environment.
Impact on Performance Indicators
Current Performance Indicator: None Proposed Performance Indicator: None
Appropriation
Category
Description
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital
Total
supplies = $1,000
Request
1,000
None
Explanation of Savings/Revenues
$1,000 1
Explanation of Costs
Service Level Adjustment
7
Increased Service Level
Decreased Service Level
Maintenance of Service Level X
DEPARTMENT/DIVISION: Fire 4251
ACTIVITY CENTER: Suunression 562
PREPARED BY: D. Giordano
City Rank
Department Rank 1
Division Rank 1
TOTAL THIS REQUEST: $10.600
LESS SAVINGS:
NET EFFECT ON BUDGET: $10.500
Proposed Project or Program
Requesting a Life Pak 10 defibrillator for Advanced Life Support EMS Response. This equipment would replace an
existing, obsolete and unrepairable unit. This piece of equipment allows a broad range of life saving techniques to be
implemented and is vital to the delivery of emergency medical services.
Council Ends Statementlissues
Ends Statement #3: Health and Public Safety.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Ensure advanced life support Proposed Service Level: No change in service level.
response equipment is available at an emergency scene
within 4.5 minutes.
Impact on Performance Indicators
Current Performance Indicator: Provide Proposed Performance Indicator: No change in
paramedic care and advanced life support equipment with performance indicator.
first arriving units 100% of the time.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 10,500
Total $10,500
None
Explanation of Savings/Revenues
Explanation of Costs
Life Pak 10 defibrillator purchase cost = $10,500.
J
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank 2
Maintenance of Service Level Division Rank 1
DEPARTMENT/DIVISION: Fire 4252 TOTAL THIS REQUEST: $6.400
ACTIVITY CENTER: Prevention 566 LESS SAVINGS:
PREPARED BY: B. Ellen NET EFFECT ON BUDGET: $6.400
Proposed Project or Program
Request is for funding to train two bomb technicians. Promotions and transfers within the department have left the division
without properly trained personnel to handle emergencies involving explosives. At this time, no other agency exists within
Brazos county or surrounding counties that offers these services. All academic costs are paid for by the federal govt.
Council Ends Statement/Issues
Ends Statement #3: Health and Public Safety
Ends Statement #4: Educational/Information
Impact on Service Level -
Current Service Level: Provide explosive ordinance Proposed Service Level: No change in service level.
disposal.
Impact on Performance Indicators
Current Performance Indicator: Respond to all Proposed Performance Indicator: No change in
requests for explosive ordinance disposal within one hour. performance indicator.
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services 6,400
7000
Capital
Total $6,400
Per diem: 27 days @ $45 = $1,215
Lodging: 26 nights @ $65 = $1,690
Travel: $295
Explanation of Savings/Revenues
Explanation of Costs
Total: $3,200 per person x 2 personnel = $6,400
9
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank 3
Maintenance of Service Level Division Rank 2
DEPARTMENT/DIVISION: Fire 4251
ACTIVITY CENTER: Sunnression 562
PREPARED BY: D. Giordano
TOTAL THIS REQUEST: $16.730
LESS SAVINGS:
NET EFFECT ON BUDGET: $16.730
Proposed Project or Program
Request is for an additional set of extrication tools and power plant for Engine 722. Currently we have extrication
equipment located in the north and south districts, but do not have any on the engine at Station #2. This tool will allow the
Fire Department to use both equipment and staffing more effectively and efficiently.
Council Ends Statement/Issues
Ends Statement #3: Health and Public Safety.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide prompt, effective Proposed Performance Indicator: Reduce
response to individuals trapped in automobile accidents, equipment response time in the area covered by station #2.
construction site emergencies, and other disasters.
Impact on Performance Indicators
Current Performance Indicator: Provide Proposed Performance Indicator: No change in
appropriate emergency rescue equipment and manpower performance indicator.
within 4.5 minute 95% of the time.
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 16,730
Total ( $16,730
Explanation of Savings/Revenues
Explanation of Costs
Engine $5,080
Hydraulic Rams (2 @ $2,515) $5,030
Spreader Magnum 27" $4,165
Tips Set Pulling, Chains Set with Hooks, Hose $2,455
10
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level ( Department Rank 4
Maintenance of Service Level X Division Rank 3
DEPARTMENT/DIVISION: Fire 4251 TOTAL THIS REQUEST: $40.600
ACTIVITY CENTER: SunDression 562 LESS SAVINGS:
PREPARED BY: D. Giordano NET EFFECT ON BUDGET: $40.600
Proposed Project or Program
Requesting overtime funds for shift level staffing. It is necessary to call in off -duty pers. due to illness or special
assignments or training. As the Fire Dept. continues to see an increase in emer, responses & assoc. services, "call back"
pers. are used to staff additional units in order to provide pre -determined levels of service to our citizens.
Council Ends Statement/Issues
Ends Statement #3: Health and Public Safety.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide prompt, effective fire Proposed Service Level: No change in service level.
response and EMS response. Provide appropriate work
conditions for employees.
Impact on Performance Indicators
Current Performance Indicator: Maintain Proposed Performance Indicator: No change in
minimum staffing levels necessary to achieve 4.5 minute performance indicator.
emergency fire response 95% of the time. ,
Appropriation
Category
Description Request None
1000
Salaries & Benefits 40,600
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $40,600
Explanation of Savings/Revenues
Explanation of Costs
The FY 95 Budget for overtime is $79,072 (approximately 4,673 hours of overtime). Based on expenditures, it is expected
that there will be approximately 2,100 extra hours of overtime for FY 95 and roughly the same for FY 96 ($35,000 overtime
+ $5,600 benefits).
Service Level Adjustment
11
Increased Service Level
Decreased Service Level
Maintenance of Service Level
X
DEPARTMENT/DIVISION: Fire 4250
ACTIVITY CENTER: Administration 561
PREPARED BY: D. Giordano
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $5.080
LESS SAVINGS:
NET EFFECT ON BUDGET: $3.080
5
K7
Proposed Project or Program
Requesting replacement of furniture at Fire Station #2. Current furniture is ten years old and has deteriorated to the point
it is no longer cost effective to continually repair it. Due to current conditions of the furniture at Station #2, the livibility in
the station is questionable.
Council Ends Statement/Issues
Ends Statement #3: Health and Public Safety.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
.Current Service Level: Monitor departmental budget Proposed Service Level: No change in service level.
to assure fiscally responsible policies and practices.
Impact on Performance Indicators
Current Performance Indicator: Work within 97% Proposed Performance Indicator: No change in
of budgeted funds. performance indicator.
0
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 5,080
Total $5,080
None
Explanation of Savings/Revenues
Explanation of Costs
Kitchen Table $250, 12 Stacking chairs $480, 4 Office chairs $1,000, 2 Love seats $1,000,
4 Arm chairs $1,200, 3 End tables $750, and 4 Ottomans $400.
0
12
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank 1
Maintenance of Service Level X Division Rank 1
DEPARTMENT/DIVISION: Public Services 4433 TOTAL THIS REQUEST: $3.600
ACTIVITY CENTER: Fleet 599 LESS SAVINGS: J9001
PREPARED BY: L. Scott NET EFFECT ON BUDGET: $2.700
Proposed Project or Program
Requesting a refrigerant recycler. After November 15, 1995, the E.P.A. has mandated requirements to prevent the release
of ozone depleting substances (freon) during vehicle servicing and repair. Our R134A and R12 freon will fall within these
rules. Currently Fleet does not have the ability to recover, recycle, and charge with the new R134A freon.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide pro; r;pt and reliable Proposed Service Level: No change in service level.
fleet maintenance programs at rates comparable with the
private sector.
Impact on Performance Indicators
Current Performance Indicator: Keep the shop Proposed Performance Indicator: No change in
rate at, or below, $30 per hour. performance indicator.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request
Fleet spends $1,800 per year on freon. With this new
1000
Salaries & Benefits
refrigerant equipment, we will have the ability to recover
2000
Supplies
(900)
and recharge our vehicles. Fleet expects a 50%
3000
Maintenance
reduction in freon purchases. The savings will recover
4000
Professional Services
the cost in approximately three years.
5000
Property Services
6000
Other Services
7000
Capital
3,600
Total
$2,700
Explanation
of Costs
Capital Cost = purchase price of refrigerant recycler.
13
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level ' Department Rank 2_
Maintenance of Service Level X Division Rank 2i
DEPARTMENT/DIVISION: Public Services 4433 TOTAL THIS REQUEST: $3.970
ACTIVITY CENTER: Fleet 599 LESS SAVINGS:
PREPARED BY: L. Scott NET EFFECT ON BUDGET: M970
Proposed Project or Program
Requesting an upgrade in the Public Services Center fuel island. E.P.A. requires all underground fuel tanks & lines be
tested yearly. Fleet will need to upgrade their current equipment with new software, printer replacement, yearly line leak
test at Public Services and Public Utilities, replace worn hoses and install new breakaways, and seal concrete surface.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide prompt and reliable Proposed Service Level: No change in service level.
fleet maintenance programs at rates comparable with the
private sector.
Impact on Performance Indicators
Current Performance Indicator: Maintain Proposed Performance Indicator: No change in
downtime for vehicles and equipment below 2%. performance indicator.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
2000
Supplies
1,245
3000
Maintenance J
4000
J Professional Services J
2,725
5000
Property Services J
6000
J Other Services J
7000
Capital
Total J
$3,970
Explanation of Savings/Revenues
Explanation of Costs
Supplies: sealer for concrete surfaces.
Purchased Professional Services: contract to perform work (conduct yearly line leak test, replace worn hoses, install new
breakaways, and seat concrete).
This service level adjustment is being driven by a federal mandate from the E.P.A.
14
Service Level Adjustment
Increased Service Level ' X City Rank
Decreased Service Level Department Rank 3
Maintenance of Service Level Division Rank 1
DEPARTMENT/DIVISION: Public Services 4434 TOTAL THIS REQUEST: $$.500
ACTIVITY CENTER: Traffic 634 LESS SAVINGS:
PREPARED BY: P. Urso NET EFFECT ON BUDGET: $8.500
Proposed Project or Program
Requesting an upgrade of our current inventory of supplies. This request will upgrade a portion (20%) our annual
inventory of street sign poles & materials to meet streetscape specifications. Our plan is to over time eliminate the current
standard of aluminum colored poles & signs & replace damaged/vandalized equipment with streetscape equipment.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Ends Statement #8: Civic Pride
Strategic Issue #5 - Community Appearance and Beautification.
.
Impact on Service Level
Current Service Level: Provide traffic marking Proposed Service Level: Provide traffic marking
maintenance programs that keep signage and pavement maintenance programs that keep signage and pavement
markings in good condition. markings in good condition and meet streetscape
standards.
Impact on Performance Indicators
Current Performance Indicator: Customer
Proposed Performance Indicator: No change in
satisfaction survey results indicate satisfaction rate of 95%
performance indicator.
or more with traffic maintenance services.
20% of streetsigns replaced annually will meet streetscape
0% of streetsigns replaced annually meet streetscape
standards.
standards.
Appropriation
I
Explanation of Savings/Revenues
Category Description
Request
None
1000 Salaries & Benefits
2000 Supplies 8,500
3000 Maintenance
4000 Professional Services
._ 5000 Property Services
6000 Other Services
7000 Capital
Total $ 8 500
I
Explanation of Costs
200 street sign poles @ $42.50 each.
15
Service Level Adjustment
Increased Service Level I X I
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Public Services 4431
ACTIVITY CENTER: Streets 632
PREPARED BY: P. Urso
City Rank
a
Department Rank 4
Division Rank 3
TOTAL THIS REQUEST: SM.000
LESS SAVINGS:
NET EFFECT ON BUDGET: S ,000
Proposed Project or Program
Requesting an upgrade to our current standard of guardrail placement to meet streetscape specifications. Currently our
routine standard of guardrail placement consists of fabricated 2" pipe painted silver after installation. This request will
upgrade new installations to meet streetscape standards and to replace 5 crossings annually.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Ends Statement #8: Civic Pride
Strategic Issue #5 - Community Appearance and Beautification.
Impact on Service Level
Current Service Level: Provide street maintenance Proposed Service Level: Provide street
programs which result in roadways that are safe, in good maintenance programs which result in roadways that are
repair, smooth, and aesthetically pleasing. safe, in good repair, smooth, aesthetically pleasing, and
meet streetscape specifications.
Impact on Performance indicators
Current Performance Indicator: Customer Proposed Performance Indicator: No change in
satisfaction survey results indicate satisfaction rate of 95% performance indicator.
or more with streets maintenance services.
0% of guardrails meet streetscape standards.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies 15,000
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $15,000
20% of guardrails upgraded to streetscape standards.
Explanation of Savings/Revenues
Explanation of Costs
10 guardrails @ 5 crossings will be replaced to streetscape standards on an annual basis.
16
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level ! Department Rank 3
Maintenance of Service Level O Division Rank 1
DEPARTMENT/DIVISION: Public Services 4433 TOTAL THIS REQUEST: $8.000
ACTIVITY CENTER: Fleet 599 LESS SAVINGS:
PREPARED BY: L. Scott NET EFFECT ON BUDGET: $8.000
Proposed Project or Program
Requesting a 12,000 lbs, drive hoist for heavy trucks. Fleet will service 70 heavy trucks twice a year. This is being done
in one bay with a pit. With this extra lift, fleet could reduce the vehicle downtime and by having a drive on hoist we would
have the ability to perform other types of maintenance and not tie our only bay up. It also improves safety.
Council Ends Statement/issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide prompt and reliable Proposed Service Level: Provide prompter and
fleet maintenance programs at rates comparable with the more reliable fleet maintenance programs at rates
private sector. comparable with the private sector.
Impact on Performance Indicators
Current Service Level: Maintain downtime for Proposed Performance Indicator: Maintain
vehicles and equipment below 1.6%. downtime for vehicles and equipment below 1.5%.
Current downtime is approximately 13,200,hours annually
Appropriation
Category
1000
2000
3000
4000
5000
6000
7000
Description
Salaries & Benefits
Supplies
Maintenance
Professional Services
Property Services
Other Services
Capital
Total
Request
8,000
$8, 000
Proposed downtime would be approximately 12,300 hours
annually. Reduction, of approximately 900 hours of
downtime.
Explanation of Savin
gs/Revenues
Explanation of Costs
Capital Outlay = purchase price for 12,000 lbs. drive on hoist.
17
Service Level Adjustment
Increased Service Level I X I
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Public Services 4431
ACTIVITY CENTER: Streets 632
PREPARED BY: P. Urso
City Rank
Department Rank 6
Division Rank 2
TOTAL THIS REQUEST: $143.100
LESS SAVINGS:
NET EFFECT ON BUDGET: $143.100
Proposed Project or Program
Requesting funds to allow Pub. Svcs. to maintain all city -owned parking lots. Currently there is minimal maintenance done
on city -owned parking lots. This request will enable Pub. Svcs. to maintain these areas at the same level of service of our
current street program. They will be graded, put on the Pavement Mgmt. Sys., and put on a routine schedule for repairs.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level .
Current Service Level: Provide street maintenance Proposed Service Level: Provide street and
programs which result in roadways that are safe, in good parking lot maintenance programs which result in
repair, smooth, and aestheticaly pleasing, roadways that are safe, in good repair, smooth, and
aestheticaly pleasing.
Impact on Performance Indicators
Current Performance Indicator: Using the Proposed Performance Indicator: Using the
Pavement Management System, rate 95% of city streets at Pavement Management System, rate 95% of city street and
a LEVEL C or greater. city parking lots at a LEVEL C or greater.
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance 143,100
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $143,100
Explanation of Savings/Revenues
Explanation of Costs
18,910 square yards (10%) of resurface annually = $79,470; Concrete maintenance and repair = $24,000; Street sweeping
= $17,280; Pot -hole patching = $20,350; and Pavement marking replacement = $2,000. This service level adjustment is
being driven by city council policy.
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
I x I City Rank
Department Rank
Division Rank
DEPARTMENT/DIVISION: 4431 Public Services TOTAL THIS REQUEST: $10.000
ACTIVITY CENTER: 632 Streets LESS SAVINGS: 0
PREPARED BY: Eric Ploeaer NET EFFECT ON BUDGET: $10.000
Proposed Project or Program
Installation of a handrail for the northwest corner of the Dartmouth/Holleman intersection. Handrail will provide a barrier to
the dangerous area above the existing entrance to the box culverts that go under the interseciton. Presently, there is a
temporary fence that protects against a fall of approximately 12 ft.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide street maintenance Proposed Service Level: Provide street
programs which result in roadways that are safe, in good maintenance programs which result in roadways that are
repair, smooth, and aesthetically pleasing. safer, in good repair, smooth, and aesthetically pleasing.
Impact on Performance Indicators
Current Performance Indicator: Customer Proposed Performance Indicator: This request
satisfaction survey results indicate satisfaction rate of 95% would improve safety and appearance.
or more with streets maintenance services.
Appropriation
Category
Description Request None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital $10,000
Total $10,000
Explanation of Savings/Revenues
Explanation of Costs
Capital = Handrail $10,000
19
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Pub Srvc.
ACTIVITY CENTER: Streets
PREPARED BY:
x City Rank
Department Rank
Division Rank
4431 TOTAL THIS REQUEST: $10.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $10.000
Proposed Project or Program
Southgate street sign replacement. Replace the street signs in a portion of the older southgate area with distinctive
signage. This request is a result of discussion and revision of the Community Appearance Strategic Issue action plan.
Council Ends Statement/issues
Council End Statement: 7) Civic Pride.
Council Strategic Issue: 5) Community Appearance/Beautification
Impact on Service Level
Current Service Level: Develop and implement Proposed Service Level: Implement a program to
projects associated with assigned strategic issues. directly address strategic issue #5 Community Appearance.
Impact on Performance Indicators
Current Performance Indicator: Address all Proposed Performance Indicator: Address
assigned strategic issues and report on progress quarterly. strategic issue #5 Community Appearance.
Appropriation
Category
Description
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
Request
$ 0
10,000
0
0
0
0
$10,000 1
Explanation of Savings/Revenues
Explanation of Costs
The package provides $10,000 to be used to purchase distinctive signage for the Southgate area.
20
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level X
DEPARTMENT/DIVISION: Parks 53-82
ACTIVITY CENTER: Aauatics 652
PREPARED BY: Eric Ploeaer
City Rank
Department Rank 1
Division Rank 1
TOTAL THIS REQUEST: $194.000
LESS SAVINGS: $7.190
NET EFFECT ON BUDGET: $186.810
Proposed Project or Program
Southwood Pool Renovation - This project was funded in the FY94-95 budget but not completed. This will authorize the
funds to carry over to FY95-96. The project design is expected to be complete during FY94/95, with construction carried
over to the next year.
Council Ends Statementlissues
Ends Statement #2 Parks and Recreation.
#3 Health and Public Safety.
#8 Civic Pride.
Impact on Service Level I
Current Service Level: Provide safe facilities for Proposed Service Level: No change in service level.
aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community.
Impact on Performance Indicators
Current Performance Indicator: Operate three Proposed Performance Indicator: No change in
public swimming pools on a seasonal basis that provide performance indicator.
safe recreation opportunities for 90,000 people annually.
Appropriation
Category
Description
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
I Capital
Total
Explanation of Savings/Revenues
Request Maintenance cost reduction = $5,000/year
Water cost reduction = $2,190/year
(5000)
194,000
(2,190)
$186,810
Explanation of Costs
The project is to correct pool leaks (2 gal/hr), repair gutters, possibly install pool liner, repair of the mechanical system and
repair all pool decks. Originally, $219, 000 was budgeted. Fees expended from the FY94/95 budget are expected to be
$25,000 leaving $194,000 for construction in FY95/96.
21
Service Level Adjustment
Increased Service Level f
Decreased Service Level
Maintenance of Service Level X
DEPARTMENT/DIVISION: Parks 53-82
ACTIVITY CENTER: 652 Aauatics
PREPARED BY: David Gerlina
City Rank
Department Rank 2�_
Division Rank 2__
TOTAL THIS REQUEST: $25.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $25,000
Proposed Project or Program
Architectural/Engineering Fees for Adamson Lagoon Repair - These funds will be used to have an engineer/architect
explore and study deficiencies at Adamson Lagoon. He will be instructed to consider filtering system, sinking decks,
lighting, ADA requirements, pool shell integrity and State of Texas Inspection citations of 5/25/95.
Council Ends Statement/Issues
Ends Statement #2 Parks and Recreation.
#3 Health and Public Safety.
#8 Civic Pride.
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: No change in service level.
aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community.
Impact on Performance Indicators
Current Performance Indicator: Operate three Proposed Performance Indicator: No change in
public swimming pools on a seasonal basis that provide performance measure.
safe recreation opportunities for 90,000 people annually.
Appropriation
1 Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services $25,000
5000
Property Services
6000
Other Services
7000
Capital
Total $25,000 J
Explanation of Savings/Revenues
No savings up front. Only in the increased longevity of
the facility and length of the facility and length of closure
due to State citations.
Explanation of Costs
Architectural/Engineering Fees - $25,000
22
Service Level Adjustment
Increased Service Level
Decreased Service Level I
Maintenance of Service Level X
DEPARTMENT/DIVISION: Parks 53-82
ACTIVITY CENTER: Aauatics 652
PREPARED BY: David Gerlina
Aquatics Seasonal Pay Increase
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Council Ends Statement/issues
Ends Statements #2 Parks and Recreation.
#3 Health and Public Safety.
#8 Quality Service.
K,
3
$38.661
$34.410
$4,,241
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: No change in service level.
aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community.
Impact on Performance Indicators
Current Performance Indicator: Operate three Proposed Performance Indicator: Operate three
public swimming pools on a seasonal basis that provide public swimming pools on a seasonal basis that provide safe
safe recreation opportunities for 90,000 people annually. recreation opportunities for 90,000 people annually.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request
1000
Salaries & Benefits
$38,651 Approximately $34,400 can be generated by increasing
2000
Supplies
pool use fees by $0.25 at Thomas and Southwood and
3000
Maintenance
$0.50 at Adamson Lagoon, if this package is approved.
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
"Total
$38,651
Explanation of Costs
This package will
increase the hourly rate of pay for cashiers from $4.40/hr to $5.00/hr. Lifeguards from $4.65 per hour to
$5.50 per hour, and managers from $5.50 per hour to $7.00 per hour. Currently, we are having difficulty keeping qualified
(E&A certified) guards.
23
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level I X
DEPARTMENT/DIVISION: Parks 53-82
ACTIVITY CENTER: Lincoln Center 654
PREPARED BY: David Gerlina
City Rank
Department Rank 4
Division Rank 4
TOTAL THIS REQUEST: $55.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $55.000
Proposed Project or Program
Resurface/Replace Lincoln Center gym floor - The gymnasium floor is the original covering put in place 1985. Over that
period, the flooring has become worn and the non-skid surface has become slick.
Council Ends Statement/Issues
Ends Statements
#2 Parks and Recreation, #3 Health and Public Safety.
Strategic Issue #18 - Youth at risk.
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: No change in service level.
aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community.
Impact on Performance Indicators
Current Performance Indicator: Provide one Proposed Performance Indicator: No change in
recreation center for youth and adult activities that is open a performance level.
minimum of 303 days per year.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services $55,000
5000
Property Services
6000
Other Services
7000
Capital
Total $55,000
None
Explanation of Savings/Revenues
Explanation of Costs
These funds will allow the contractor to remove, prepare, and apply a new flooring comparable to the current flooring.
24
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank 5
Maintenance of Service Level I X Division Rank 1
DEPARTMENT/DIVISION: Parks 53-83 TOTAL THIS REQUEST: SM500
ACTIVITY CENTER: South Dist. 667 LESS SAVINGS: 0
PREPARED BY: Eric Ploeaer NET EFFECT ON BUDGET: $19.500
Proposed Project or Program
Brothers Pond Park - This package is for the replacement of Brothers Park's playground equipment. This playground is an
older style that contains wood parts that are no longer used by the Parks Department. Playground is requiring increased
maintenance to maintain safety. Installation date: 1983.
Council Ends Statement/issues
Ends Statements #2 Parks & Recreation.
#3 Health and Public Safety.
#8 Civic Pride.
Impact on Service Level
Current Service Level: Provide effective Proposed Service Level: No change.
maintenance, mowing and safety inspection activities for 27
parks throughout the year.
Impact on Performance Indicators
Current Performance Indicator: Inspect 32 play Proposed Performance Indicator: No change.
units on a monthly basis, 384 inspections annually.
Appropriation
Category
Description Request
1000
Salaries & Benefits None.
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital $19,500
Total $19,500
Explanation of Savings/Revenues
Explanation of Costs
This cost includes addition of recycled rubber to the gravel cushion material to provide safety. Replacement of
several other similar wood playgrounds will be requested in future years as the units are of similar construction and age.
25
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 63-83
ACTIVITY CENTER: 656
PREPARED BY: Eric Ploeaer
City Rank
Department Rank
I X I Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Central Park Softball Field Irrigation System Replacement
Council Ends Statement/Issues
Ends Statements #2 Parks and Recreation.
#3 Health and Public Safety.
#5 Quality Service.
Impact on Service Level
Current Service Level: Supervise and provide Proposed Service Level: No change.
landscape maintenance activities for parks, municipal
grounds, and public facilities.
9
$24.000
2.000
$22.000
Impact on Performance Indicators
Current Performance Indicator: Provide irrigation Proposed Performance Indicator: No change.
system maintenance for all city parks, public buildings, and The use of the softball fields may be impaired due to faulty
municipal grounds to ensure that all systems are irrigation systems.
operational 90% of the time.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request
1000
Salaries & Benefits
Less labor for irrigation repair will be needed and parts
2000
Supplies
will be interchangeable with our more up-to-date systems.
3000
Maintenance
This will be an ongoing project to replace the aging
4000
Professional Services
2,000
hydraulic systems. Approximately $2,000 is spent on
6000
Property Services
repair parts for these fields. Also, the new type of
6000
Other Services
sprinkler heads cost $30 to replace versus $100 for the
7000
Capital
22,000
existing units.
Total
$24,000
Explanation of Costs
This package is for the replacement of the Central Park softball field irrigation system. This package is for parts and
trencher rental only. The PARD irrigation crew will complete the installation. The old system is a hydraulically controlled
unit that is prone to malfunction and parts are difficult to obtain. All new systems are the more reliable low voltage
electrically controlled type.
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 63-81
ACTIVITY CENTER: 643
PREPARED BY: Linda Waltman
City Rank
Department Rank
I X ( Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Scoreboards at Central Park and Bee Creek softball fields.
Council Ends Statement/Issues
Ends Statements #2 Parks and Recreation
#3 Health and Public Safety
#5 Quality Service
Impact on Service Level
Current Service Level: Provide a variety of special Proposed Service Level: No change.
events for local citizens and to attract visitors to the
community.
10
1
$16.400
2,600
$13.900
Impact on Performance Indicators
Current Performance Indicator: Host a minimum Proposed Performance Indicator: Continue to host
of two state or nationally sanctioned athletic tournaments a minimum of two state or nationally sanctioned athletic
annually that provide an economic impact of $2,000,000 or tournaments annually.
greater.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital $16,400
Total $16,400
Explanation of Savings/Revenues
Advertising space can be sold for each scoreboard on an
annual basis to recover costs. The four scoreboards at
Central Park could recover approximately $500 each and
the two at Bee Creek approximately $250 each. This will
allow for a recovery of all costs within seven years. The
scoreboards should have a life expectancy of ten years or
more. Also, the economic impact from these tournaments
will be lost resulting in a decline in hotel/motel revenues if
we do not install scoreboards..
Explanation of Costs
Purchase and installation of four new scoreboards for Central Park Softball Complex and installation of two renovated
scoreboards at Bee Creek Softball Fields. Four old scoreboards were removed from the Little League complex at
Southwood Athletic Park and parts will be utilizied to make two working scoreboards for Bee Creek Park.
27
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Parks 53-84
ACTIVITY CENTER: Cemetery 649
PREPARED BY: Ross Albrecht
City Rank
Department Rank 11
Division Rank 2
TOTAL THIS REQUEST: $17.575
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $17,575
Proposed Project or Program
The cemetery committee has developed a master landscape plan that encompasses city landscape efforts and memorial
plantings. The plan provides planters and trees in various areas.
Council Ends Statement/Issues
Ends Statement #8 - Civic pride
Strategic Issue # 5 - Community appearance
Impact on Service Level
Current Service Level: Supervise and provide Proposed Service Level: Supervise and provide
landscape maintenance activities for parks, municipal increased landscape maintenance activities for parks,
grounds, and public facilities. municipal grounds, and public facilities.
Impact on Performance Indicators
Current Performance Indicator: Provide for the Proposed Performance Indicator: No change.
operation and maintenance of one municipal cemetery.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital $17,575
Total $17,575
Explanation of Savings/Revenues
Explanation of Costs
This request will fund: 2 planters in section k, seating area with 4 planters in section O, shade trees in sections J,K, and A,
and screening in section A.
Installation - $9,375 (This could be done by forestry division); Plants & materials - $8,200
Maintenance will be done by the on -site staff and is not expected to adversely impact their current operations due to the
size and nature of this project.
rs
Service Level Adjustment
Increased Service Level I x I
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Parks 53-81 & 82
ACTIVITY CENTER: Aauat. & Instruction
PREPARED BY: Linda Waltman
City Rank
Department Rank 1 2—
Division Rank 2
TOTAL THIS REQUEST: $80,527
LESS SAVINGS: Revenues ($60.536),
NET EFFECT ON BUDGET: $19.991
Proposed Project or Program
To manage and offer a wide variety of instructional aquatic programs at the CSISD Jr. High School Natatorium on a year-
round basis.
Council Ends Statement/issues
Ends Statements #2 Parks and Recreation Strategic Issues - #18 Youth at risk
#3 Health and Public Safety #15 Intergovernmental relations
#22 Recreational programs for youth
Impact on Service Level
Current Service Level: Provide a variety of youth Proposed Service Level: Provide public operation of
and adult leisure programs that meet the needs of our CSISD natatorium year round and three pools from May
citizerns. Provide safe facilities for aquatic, recreational, through August
and educational activities to meet the needs of local citizens
and visitors to our community.
Impact on Performance Indicators
Current Performance Indicator: Provide a Proposed Performance Indicator: Serve a
minimum of fifteen recreation programs to meet the minimum of 100,000 customers annually.
participant demand levels on an annual basis. Operate Generate a minimum of $124,000 in pool revenue annually.
three public swimming pools on a seasonal basis that
provide safe recreation opportunities for 90,000 people
annually.
Appropriation
Category
Description
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
Explanation of Savings/Revenues
Request
Revenue
$79,027
Public swim- $24,000
Lessons- $5,500
Swim team- $1,000
CSISD-$30,036 (reimbursement for life guards)
The additional revenue that would result from this request
$1,500
is $60,536. Total revenue from the natatorium is
estimated to be $108,000.
$80,527
Explanation of Costs
The city would take care of daily operations(cashiers, maintain chemical levels, guarding and scheduling). CSISD would
pay for chemicals, utilities, etc. and life guards during class time.
Life guards - $42,435 Audit Fee $1,600 Instructors $36,592
It is the current policy of the City of College Station to subsidize youth athletic activities. It is estimated that the
Natatorium will be utilized by 80% youth and 20% adult populations.
29
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 53-82
ACTIVITY CENTER: 655
PREPARED BY: David Gerlina
City Rank
X Department Rank 13
Division Rank 6
I I
TOTAL THIS REQUEST: 0
LESS SAVINGS: ($37,212)
NET EFFECT ON BUDGET: ($37.2121
Proposed Project or Program
Parks proposes that the Teen Center be closed. It currently only supports about 50 households or 60 kids. the PARD
1 believes the funds ($37,212) would be better spent at Lincoln Center and on other programs. Alternatives are presented in
4 separate Service Level Adjustments and 1 from the Police Department.
Council Ends Statement/Issues
Ends Statements #3 Health and Public Safety Strategic Issues #18 Youth at risk
#5 Quality Service #22 Recreation programs for youth
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: This service level would be
aquatic, recreational, and educational activities to meet the eliminated.
needs of local citizens and visitors to our community.
Impact on Performance Indicators
Current Performance Indicator: Provide one Proposed Performance Indicator: All associated
recreation center for youth and adult activities that is open a performance indicators would be eliminated.
minimum of 303 days per year.
Appropriation
Category
Description
1000
2000
3000
4000
5000
6000
Salaries &Benefits
Supplies
Maintenance
Professional Services
Property Services
Other Services
Total
Capital
Request
(26,862)
(1,986)
(1,139)
(1,290)
(4,953)
(1,992)
(37,212) 1
Explanation of Savings/Revenues
PARD staff has recommended closing the Teen Center.
FY96 budget savings are $37,212. The building would be
used for PARD storage.
Explanation of Costs
Entire Teen Center budget would be eliminated.
30
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
X City Rank
p Department Rank 14
Division Rank 6
DEPARTMENT/DIVISION: 53-82 TOTAL THIS REQUEST: $Z&O
ACTIVITY CENTER: 654 LESS SAVINGS:
PREPARED BY: David Gerlina NET EFFECT ON BUDGET: $2,000
Proposed Project or Program
Lincoln Center citizens survey to determine effectiveness of existing programs and needs assessment for new services.
Council Ends Statement/issues
Ends Statements #3 Health and Public Safety Strategic Issues #18 Youth at risk
#5 Quality Service #22 Recreation programs for youth
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: Provide safe facilities for
aquatic, recreational, and educational activities to meet the aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community. identified needs of local citizens and visitors to our
community.
Impact on Performance Indicators
Current Performance Indicator: Provide one Proposed Performance Indicator: Provide one
recreation center for youth and adult activities to meet the recreation center for youth and adult activities that better
needs of local citizens and visitors to our community. meets the identified needs of local citizens and visitors to
our community.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request Use of volunteer organizations is more cost effective than
1000
Salaries & Benefits
paid employees.
2000
Supplies
$1,500
3000
Maintenance
4000
Professional Services
500
5000
Property Services
6000
Other Services
7000
Capital
Total
$2,000
Explanation of Costs
Survey supplies = $1,500
Volunteer organizations = $500 This would be donated to an a volunteer organization that helps distribute the survey.
31
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
City Rank
Department Rank 16
Division Rank
DEPARTMENT/DIVISION: 53-82 Parks TOTAL THIS REQUEST: $23.510
.ACTIVITY CENTER: 654 Coln Center LESS SAVINGS:
PREPARED BY: David Gerlina NET EFFECT ON BUDGET: $23,510
Proposed Project or Program
Lincoln Center extended hours -- center would be open weekends and 1.5 hours longer on week days thereby providing a
safe environment for recreational activities on weekends and evenings.
Council Ends Statement/Issues
Ends Statements #3 Health and Public Safety Strategic Issues #18 Youth at risk
#5 Quality Service #22 Recreation programs for youth
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: Provide safe facilities for
aquatic, recreational, and educational activities to meet the aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community. needs of local citizens and visitors to our community for a
longer period of time.
Impact on Performance Indicators
'Current Performance Indicator: Provide one Proposed Performance Indicator: Provide one
recreation center for youth and adult activities that is open a recreation center for youth and adult activities that is open a
minimum of 303 days per year. minimum of 360 days per year.
Appropriation
Category
Description Request
1000
Salaries & Benefits $23,510
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $23,510
None
Explanation of Savings/Revenues
Explanation of Costs
Temp./seasonal salaries = 27.5 hours per week x 3 staff x 52 weeks x $5/hour = $21,450
FICA, WC, LIE = $2,060
32
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank 16
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 53-82 Parks TOTAL THIS REQUEST: $2,100
ACTIVITY CENTER: 652 Aauatics LESS SAVINGS:
PREPARED BY: David Gerlina NET EFFECT ON BUDGET: $2,100
Proposed Project or Program
Provide three family nights at Adamson Lagoon each summer. This will add to the activities available for local residents
during the summer months.
Council Ends Statement/Issues
Ends Statements #3 Health and Public Safety Strategic Issues #18 Youth at risk
#5 Quality Service #22 Recreation programs for youth
Impact on Service Level
Current Service Level: Je a variety of special Proposed Service Level: Provide a greater variety
activities and public services a..• facilities for local of special activities and public services at park facilities for
residents. local residents.
Impact on Performance Indicators
Current Performance Indicator: Provide a Proposed Performance Indicator: Provide a
minimum of ten special recreation and educational activities minimum of 13 special recreation and educational activities
for local residents annually. for local residents annually.
Appropriation
Category
Description
Request None
1000
Salaries & Benefits
1,500
2000
Supplies
3000
Maintenance
4000
Professional Services
600
5000
Property Services
6000
Other Services
7000
Capital
Total
$2,100
Explanation of Savings/Revenues
Explanation of Costs
Temp./seasonal salaries & benefits = $1,500 for lifeguards
Disk -jockey = $600
00
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 53-80 Parks TOTAL THIS REQUEST:
ACTIVITY CENTER: 642 Emera. Ma_ mt LESS SAVINGS:
PREPARED BY: David Gerlina NET EFFECT ON BUDGET:
Proposed Project or Program
Boy scout program with emergency management emphasis (Explorer Post) for youth ages 14-20.
Council -Ends Statement/Issues
Ends Statements #3 Health and Public Safety Strategic Issues #18 Youth at risk
#5 Quality Service #22 Recreation programs for youth
Impact on Service Level
Current Service Level: Provide effective emergency Proposed Service Level: Provide effective
planning preparedness and disaster response services for emergency planning preparedness and disaster response
the citizens of College Station. services for the citizens and youth of College Station.
Impact on Performance Indicators
Current Performance Indicator: Participate in a Proposed Performance Indicator: No change
minimum of one interjurisdictional training exercise
annually.
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies 1,000
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7060
Capital
Total $1,000
Explanation of Savings/Revenues
I _ Explanation of Costs
supplies = $1,000
This will provide for minor equipment, clothing, and supplies to conduct meetings and special events throughout the year.
34
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 6384 Parks
ACTIVITY CENTER: 648 WPC
PREPARED BY: Eric Ploeaer
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Installation of a planter for the northwest corner of the Dartmouth/Holleman intersection.
Council Ends Statement/issues
Ends Statement #2: Parks and Recreation.
Ends Statement #5: Quality Service at a reasonable cost.
18
$10.000
0
$10.000
Impact on Service Level
Current Service Level: Supervise and provide Proposed Service Level: Supervise and provide
landscape maintenance activities for parks, municipal landscape maintenance activities for parks, municipal
grounds, and public facilities. grounds, and public facilities Including the northwest
corner of the Dartmouth/Holleman intersection.
Impact on Performance Indicators
Current Performance Indicator: Provide Proposed Performance Indicator: Provide
horticultural and forestry services for all city parks, public horticultural and forestry services for all city parks, public
buildings, and municipal grounds. buildings, and municipal grounds including the northwest
corner of the Dartmouth/Holleman intersection.
Appropriation
Category
Description
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
Capital = Planter $10,000
Request
$10,000
$10,000
None.
Explanation of Savings/Revenues
Explanation of Costs
35
Service Level Adjustment
Increased Service Levei
Decreased Service Level
Maintenance of Service Level x
DEPARTMENT/DIVISION: Dev Srvc 4362
ACTIVITY CENTER: Plannina_ 577
PREPARED BY: T. McDaniel
City Rank
Department Rank
3
Division Rank
1
TOTAL THIS REQUEST:
$5.000
LESS SAVINGS:
0
NET EFFECT ON BUDGET:
$5.000
Proposed Project or Program
Print and distribute copies of the completed Comprehensive Plan. It is the departments policy to provide updates to meet
all requests and to replace earlier versions for those people who have purchased previous editions of documents. This will
be a one time expense.
Council Ends Statement/issues
Council End Statements: 1) Transportation/Mobility; 3) Health and Public Safety; 5) Quality of service delivered at a
reasonable tax rate; 7) Civic Pride.
( Impact on Service Level
Current Service Level: Maintain, monitor & Proposed Service Level: No change in service level.
implement the city's comprehensive planning program.
Impact on Performance Indicators
Current Performance Indicator: oversee Proposed Performance Indicator: No change in
completion of HOK contact by 1995 year end. indicator.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
I 5000
Property Services
0
i 6000
Other Services
5,000
7000
Capital
0
Total
$5,000
J
Explanation of Savings/Revenues
Explanation of Costs
The package provides for printing and distribution of the final updated version of the comprehensive plan as adopted by
the city council.
36
Service Level Adjustment
Increased Service Level x City Rank
Decreased Service Level Department Rank 4
Maintenance of Service Level Division Rank 2
DEPARTMENT/DIVISION: Dev Svcs 4362 TOTAL THIS REQUEST: $10.000
ACTIVITY CENTER: Plannina_ 577 LESS SAVINGS: 0
PREPARED BY: T. McDaniel NET EFFECT ON BUDGET: $1Q4000
Proposed Project or Program
Pilot program to place banners on entrances into the city. The project is planned for the area of University Drive between
Texas Ave. and the Hwy. 6 Bypass. This was recommended by the community appearance committee. The pilot program
was originally considered for the Northgate area but it was determined that it would be more prudent to wait on the
nit of +ho hlnrthea+o c+i ir4% hri fnr&4nlaninc honncra in +hat arcs
Council Ends Statement/Issues
Council End Statement 5) Quality of service delivered at a reasonable tax rate and 7): Civic Pride;
Strategic Issue 5: Community Appearance.
Impact on Service Level
Current Service Level: Project development/ Proposed Service Level: Implement a program to
implementation/management associated with the strategic directly address Council Strategic Issue #5 Community
issues. Appearance.
Impact on Performance Indicators
Current Performance Indicator: Address all Proposed Performance Indicator: Address
assigned City Council Strategic Issues and report on Council Strategic Issue #5 Community Appearance.
progress quarterly.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
10,000
3000
Maintenance
0
4000
Professional Services
0
6000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$10,000
Explanation of Savings/Revenues
Explanation of Costs
The package will provide for the purchase and installation of banners along University Drive between Texas and the Hwy.
6 Bypass (10,000).
37
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: pev Srvc. 4362
ACTIVITY CENTER: Plannina_ 577
PREPARED BY: T. McDaniel
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
I Proposed Project or Program
I Landscape Incentive Pilot Program to encourage businesses to upgrade landscaping around their buildings.
Council Ends Statement/Issues
II Council End Statement: 7) Civic Pride.
! Council Strategic Issue: 5) Community Appearance/Beautification
$10.000
0
$10.000
Impact on Service Level
Current Service Level: Develop and implement Proposed Service Level: Implement a program to
projects associated with assigned strategic issues. directly address strategic issue #5 Community Appearance.
Impact on Performance Indicators
Current Performance Indicator: Address all Proposed Performance Indicator: Address
assigned strategic issues and report on progress quarterly. strategic issue #5 Community Appearance.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
10,000
7000
Capital
0
Total
$10,000
Bring 10 commercial sites up to a higher standard of
landscaping.
Explanation of Savings/Revenues
Explanation of Costs
The package provides $10,000 to be used as matching funding to encourage business owners to improve the landscaping
around their buildings. The program as envisioned is anticipated to match up to $1,000 per business.
KM
Service Level Adjustment
Increased Service Level I x I
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Dev Srvcs 4362
ACTIVITY CENTER: Com Dev 679
PREPARED BY: T. McDaniel
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Testing of paint in existing structures for lead as required by new federal and state mandates.
$10.000
10.000
$ 0
Council Ends Statement/Issues
Council End Statements: 3) Health and Public Safety; 5) Quality of service delivered at a reasonable tax rate. 7) Civic
Pride;
Strategic Issue: 5) Community Appearance.
Impact on Service Level
Current Service Level: Improve the condition of the Proposed Service Level: Improve the condition of
existing housing within the city for low and moderate the existing housing within the city for low and moderate
income residents. income residents.
Impact on Performance Indicators
Current Performance Indicator: 1. Rehabilitate or Proposed Performance Indicator: 1. Rehabilitate
replace 25 dwelling units. 2. Demolish 10% of dilapidated or replace 25 dwelling units. 2. Demolish 10% of
residential structures annually and meet current federal and dilapidated residential structures annually and meet new
state requirements. federal and state requirements.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$10,000
Explanation of Savings/Revenues
The block grant will cover the cost of purchasing,
operating and maintaining the equipment ($10,000).
Explanation of Costs
The package provides for the purchase of an X-ray Florescence lead based paint analyzer to test for lead in existing paint,
($10,000). City is training an employee to utilize the equipment and to do the tests.
39
Service Level Adjustment
ncreased Service Level x
)ecreased Service Level
Maintenance of Service Level
)EPARTMENT/DIVISION: Mat Svcs 6019
%CTIVITY CENTER: ]Facilibi Maint 667
'REPARED BY: C. Shear
City Rank
Department Rank 2
Division Rank 1
TOTAL THIS REQUEST: $50.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $50.000
Proposed Project or Program
'3rovide an additional $50,000 annually for building maintenance in order to add parks buildings to the city's facilities
maintenance program that will maintain roofs, heating and air conditioning and other ongoing maintenance items.
Council Ends Statement/Issues
=nds Statement 2: Citizens benefit from parks and recreational activities that are geographically and demographically
accessible and serve a diversity of interests. Ends Statement5: Citizens benefit from value and quality of service
Delivered at a reasonable tax rate.
Impact on Service Level
Current Service Level: Maintain a clean, safe, Proposed Service Level: Extend the service level to
aesthetically pleasing working environment for city include parks departments buildings.
,mployees, customers, and citizens.
Impact on Performance Indicators
Current Performance Indicator: Complete 80% of Proposed Performance Indicator: Extend the
maintenance projects within two months. performance indicator to include the parks department
buildings.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
3000
Maintenance
50,000
4000
Professional Services '
0
6000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$50,000
Explanation of Savings/Revenues
Explanation of Costs
Estimated increase is based upon the anticipated life of various portions of building maintained by facilities maintenance
and the cost to replace the systems when necessary. The additional $50,000 brings the annual budget for major
maintenance items to $250,000 that is dedicated for the stated purposes of replacing or repairing as is most cost effective
all roofs, heating and air conditioning, security and alarm systems, exterior painting, flooring and various pumps.
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
I x I
DEPARTMENT/DIVISION: Mat. Svcs. 6016.
ACTIVITY CENTER: PR/Mrkta_. 662
PREPARED BY: P. Calliham
City Rank
Department Rank 5
Division Rank 1
TOTAL THIS REQUEST: $6.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $6.000
Proposed Project or Program
Provide resources to do periodic mailouts using the new utility bill mailers. It is estimated that printing costs will be $1,000
for each mailer. PR anticipates covering 1/2 of the annual costs and that departments using the mailer will pay the other
half of the costs from existing resources.
Council Ends Statement/issues
Ends Statement 4: Citizens benefit from access to broad -based information and knowledge.
Ends Statement 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate.
Impact on Service Level
Current Service Level: Reach a majority of all Proposed Service Level: Reach a larger majority of
College Station households with factual, timely, cost- all College Station households with factual, timely, cost-
effective city information. effective city information.
Impact on Performance Indicators
Current Performance Indicator: Provide Proposed Performance Indicator: Provide
information through different media formats on a weekly information through different media formats including
basis (print, television, and radio). 22,000 utility bill stuffers monthly.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
6000
Property Services
0
6000
Other Services
6,000
7000
Capital
0
Total
$6,000
Explanation of Savings/Revenues
Explanation of Costs
Provide the funding for printing of at least one-half (1/2) of the anticipated mail stuffers to be included with the utility bills in
the envelopes. The balance of the cost will be paid by departments as they use the stuffers to disseminate information.
41
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Mat. Svcs. 6026
ACTIVITY CENTER: MIS 674
PREPARED BY: N. Bauer
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
8
r
$33.516
0
$33.516
Proposed Project or Program
Provide for the purchase of software and hardware to be used to connect the City of College Station network to the
internet through TAMU.
Council Ends Statement/issues
End Statement: 5) Citizens benefit from value and quality of service delivered at a reasonable tax rate.
Council Issues: 13) Electronic access to city services; 5) Intergovernmental cooperation; and 7) Library planning
Impact on Service Level
Current Service Level: Provide professional and Proposed Service Level: Provide more professional
helpful service to city end users. and helpful service to city end users.
Impact on Performance Indicators
Current Performance Indicator: No current Proposed Performance Indicator: Extend the
performance indicator for the function this software would city's network to include access to the internet through
provide. TAMU's hub.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
3,516
7000
Capital
30,000
Total
$33,516
Explanation of Savings/Revenues
Explanation of Costs
The package includes the purchase of improved e-mail and calandering, other software ($10,000), hardware ($20,000);
telephone connection and monthly fee (2,236), and payment to TAMU (1,280) for access through their hub to provide
connectivity through the city's network to the internet.
42
Service Level Adjustment
Increased Service Level I x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Mat. Svcs. 6016
ACTIVITY CENTER: PR/Mrkta. 662
PREPARED BY: P. Calliham
City Rank
Department Rank 9
Division Rank 3
TOTAL THIS REQUEST: $80.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $80.000
Proposed Project or Program
Provide for the purchase and installation of two kiosks to provide an electronic city hall at locations where they could be
accessed by all citizens.
Council Ends Statement/Issues
Ends Statements: 4) Education/Information; 5: Quality Service
Strategic Issue: 13) Electronic access to city services and 43) Kiosks at mall with city information
Impact on Service Level
Current Service Level: Reach a majority of College Proposed Service Level: Reach a greater majority
Station households with factual, timely and cost-effective of College Station households with factual, timely, cost -
information. effective city information.
Impact on Performance Indicators
Current Performance Indicator: Provide weekly
Proposed Performance Indicator: Provide weekly
information through the use of different media formats.
information through the use of different media formats
including electronic city hall.
Appropriation
Explanation of Savings/Revenues
Category
Description Request
1000
Salaries & Benefits $ 0
2000
Supplies 7,000
3000
Maintenance 9,000
4000
Professional Services 0
6000
Property Services 12,600
6000
Other Services 3,400
7000
Capital 48,000
Total $80,000
Explanation of Costs
The package includes the purchase of two kiosks to act as a 24 hour city hall at locations outside of the actual city hall.
The purchase include kiosks with multi media computers, touch screen monitors, modems, printers and cabinets
($32,000); two additional modems connecting the kiosks to the city's network ($1000), a CDROM writing system ($7,000);
software ($16,000); high speed data lines ($10,600); space rental ($2,000); maintenance agreements for the equipment
and software ($9,000); training to use the system ($3,400), and supplies for the systems ($7,000).
43
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Mat. Svcs. 6016
ACTIVITY CENTER: PR/Mrkta_ 662
PREPARED BY: P. Calliham
City Rank
Department Rank 10
Division Rank 2
TOTAL THIS REQUEST: $239.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $239.000
Proposed Project or Program
Provide for televised access to city hall via cable and add capability to do in-house televised programming.
Council Ends Statement/issues
Council End Statement 4: Citizens benefit from access to broad -based information and knowledge. Council End
Statement 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate. Council Issue 13:
Electronic access to city services.
Impact on Service Level
Current Service Level: Reach a majority of College Proposed Service Level: Reach a larger
Station households with factual, timely and cost-effective percentage of College Station households with factual,
information. timely and cost-effective information.
Impact on Performance Indicators
1 Current Performance Indicator: Provide weekly Proposed Performance Indicator: Provide
information through the use of different media formats. immediate access to city services through the local
cable system.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$44,600
2000
Supplies
15,000
3000
Maintenance
5,500
4000
Professional Services
0
5000
Property Services
24,000
6000
Other Services
0
7000
Capital
150,000
Total
$239,000
Explanation of Savings/Revenues
Explanation of Costs
The package includes two (2) new positions ($44,500); the purchase of video taping and editing equipment ($150,000);
supplies and maintenance to meet the needs of the new activity ($20,500) and rental of space outside of city hall to house
the operation ($24,000).
Ell
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 3021
ACTIVITY CENTER: 523
PREPARED BY: K. Hubbard
City Rank
Department Rank 1
X Division Rank 2
TOTAL THIS REQUEST: $9.675
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $9.675
Proposed Project or Program
Increase in fees paid to the Brazos County Appraisal District, calculated based on the amount of Ad Valorem taxes
collected.
Council Ends Statementlissues
Ends Statement #4: Education/Information.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Process and record all Proposed Service Level: No change in service level.
financial transactions in an accurate, efficient, and timely
manner.
Impact on Performance Indicators
Current Performance Indicator: Achieve Proposed Performance Indicator: No change in
satisfaction level of at least 80% from internal and external performance indicator.
customers on annual survey.
Appropriation
Category
Description Request None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services 9,675
5000
Property Services
6000
Other Services
7000
Capital
Explanation of Savings/Revenues
Total $9,675
Explanation of Costs
Amount budgeted for FY95 was $68,648, Actual expenditures for FY95 will be $73,025. Based on a 2% increase over the
FY95 amount, a $6,460 increase is requested.
45
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank
DEPARTMENT/DIVISION: 3021 TOTAL THIS REQUEST:
ACTIVITY CENTER: 523 LESS SAVINGS:
PREPARED BY: K. Hubbard NET EFFECT ON BUDGET:
Proposed Project or Program
Increase in Bank Service Charges for First American due to increased activity and bank fees.
Council Ends Statement/Issues
Ends Statement #4: Education/Information.
Ends Statement #5: Quality Service at a reasonable cost.
2
3
$2.200
0
$2.200
Impact on Service Level
Current Service Level: Process and record all Proposed Service Level: No change in service level.
financial transactions in an accurate, efficient, and timely
manner.
_ Impact on Performance Indicators
Current Performance Indicator: Achieve at least Proposed Performance Indicator: No change in
an 80% approval rating on annual customer survey. performance indicator.
Appropriation
. Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
_
4000
Professional Services
_
5000
Property Services
6000
Other Services $2,200
7000
Capital
Total + $2,200
None.
Explanation of Savings/Revenues
Explanation of Costs
Amount budgeted in FY95 was $35,000. Projected actual expenditures for FY95 are $36,112. Therefore, an increase of
$2,200 is requested.
46
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank 3
Maintenance of Service Level X Division Rank 1
DEPARTMENT/DIVISION: 3021 TOTAL THIS REQUEST: $4.088
ACTIVITY CENTER: 523 LESS SAVINGS:
PREPARED BY: K. Hubbard NET EFFECT ON BUDGET: $4.088
Proposed Project or Program
Current year expenditures show a need to increase the amount budgeted for collection agency fees due to increased collection
activity. Projected expenditures for FY95 = $18,738 ($4,686 over budget). Under our contract with the collection agency, for every
dollar paid to the collection agency, the city receives 2 dollars. Therefore, it is cost effective to increase the budget for these fees.
Council Ends Statement/issues
Education/Information.
Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Process and record all Proposed Service Level: No change in service level.
financial transactions in an accurate, efficient, and timely
manner.
Impact on Performance Indicators
Current Performance Indicator: Achieve Proposed Performance Indicator: No change in
satisfaction level of at least 80% from internal and external performance indicator.
customers on annual survey.
Appropriation
Category
Description Request None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services 4,088
5000
Property Services
6000
Other Services
7000
Capital
Explanation of Savings/Revenues
Total $4,088
Explanation of Costs
Professional Services = increase in collection agency fees.
47
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 3012 F/HR
ACTIVITY CENTER: 521 Human Resources
PREPARED BY: K. Pavlinski
City Rank
Department Rank 4
Division Rank 1
TOTAL THIS REQUEST: $30.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $30.000
Proposed Project or Program
Performance Appraisal - in order to have a performance appraisal system that meets organizational need for performance
measurement standards and instruments of that appraisal, it is necessary to revise the entire performance evaluation
system. Outside assistance is needed to do a comphrehensive review in a timely manner.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide and maintain a Proposed Service Level: Provide and maintain a
competitive benefit and compensation plan designed to competitive benefit and compensation plan designed to
attract and retain quality employees. And provide tools to attract and retain quality employees. And provide more
adequately assess employee performance. tools to adequately assess employee performance.
Impact on Performance Indicators
Current Performance Indicator: None. Proposed Performance Indicator: Provide tool to
ensure that performance appraisal system compares
employees performance to council desired service
level/performance measures 98% of the time.
Appropriation
Category
description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services 30,000
5000
Property Services
6000
Other Services
7000
Capital
Total $30,000
None.
Explanation of Savings/Revenues
Explanation of Costs
Professional Services = fee to outside agency to do comprehensive review of the city's performance appraisal system.
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 3021 F/HR
ACTIVITY CENTER: 523 Accountina_
PREPARED BY: K. Hubbard
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
5
4
$35.000
$35.000
Proposed Project or Program
Our external auditors have included in their Report to Management a comment concerning the lack of detailed records for
the city's general fixed assets. Because staff does not have the expertise to perform the asset valuation, the Accounting
Division requests that trained individuals be hired to conduct the inventory and asset valuation.
Council Ends Statement/Issues
Ends Statement #4: Education/Information.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Process and record all Proposed Service Level: Process and record all
financial transactions in an accurate, efficient, and timely financial transactions in an accurate, efficient, and timely
manner. Provide useful and up-to-date information to manner. Provide more useful and up-to-date information to
internal and external customers. internal and external customers.
Impact on Performance Indicators
Current Performance Indicator: Able to provide Proposed Performance Indicator: Able to provide
needed information to users 90% of the time. needed information to users 95% of the time.
Appropriation
Category
Description Request None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services 35,000
7000
Capital
Total $35,000
Explanation of Savings/Revenues
Explanation of Costs
Other Services = fee to outside agency to conduct asset valuation and inventory.
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Gen Govt. 1001
ACTIVITY CENTER: Council Office 501
PREPARED BY: N. Bauer
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Provide laptop computers for the city council and access to the city's network system. (Alternative A)
1a
1
$41,,230
1.000
$40.230
Council Ends Statement/Issues
Council End Statement 4: Citizens benefit from access to broad -based information and knowledge. Council End
Statement 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate. Council Issue 13:
Electronic access to city services.
Impact on Service Level
Current Service Level: Insure that the agenda Proposed Service Level: Insure that the agenda
process is driven by council directions and initiatives. process is driven by council directions and initiatives, and
that council has all needed information in a useful and
expedient format.
Impact on Performance Indicators
Current Performance Indicator: None. Proposed Performance Indicator: None
Appropriation
Explanation of Savings/Revenues
Category
Description
Request
Savings occurs in the City Secretary's budget from
1000
Salaries & Benefits
$ 0
reduce copier and printing costs for the agendas
2000
Supplies
0
provided for the city council. Total estimated savings
3000
Maintenance
0
is $1,000.
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
40,230
Total
$40,230
Explanation of Costs
The package includes the purchase of 7 laptops, one for each council person @ $5,442 ea. ($38,094) and
software at $448
ea. ($3,136).
0
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Gen Govt 1001
ACTIVITY CENTER: Council Office 501
PREPARED BY: N. Bauer
City Rank
Department Rank
1 b
Division Rank
1
TOTAL THIS REQUEST:
$28.034
LESS SAVINGS:
1.000
NET EFFECT ON BUDGET:
$27.034
Proposed Project or Program
Provide laptop computers for the city council and access to the city's network system. (Alternative B)
Council Ends Statement/Issues
Council End Statement 4: Citizens benefit from access to broad -based information and knowledge. Council End
Statement 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate. Council Issue 13:
Electronic access to city services.
Impact on Service Level
Current Service Level: Insure that the agenda Proposed Service Level: Insure that the agenda
process is driven by council directions and initiatives. process is driven by council directions and initiatives, and
that council has all needed information in a useful and
expedient format.
Impact on Performance Indicators
Current Performance Indicator: None. Proposed Performance Indicator: None
Appropriation Explanation of Savings/Revenues
Category Description Request Savings occurs in the City Secretary's budget from
1000 Salaries & Benefits $ 0 reduce copier and printing costs for the agendas
2000 Supplies 0 provided for the city council. Total estimated savings
3000 Maintenance 0 is $1,000.
4000 Professional Services 0
5000 Property Services 0
6000 Other Services 0
7000 Capital 27,034
Total $27,034
Explanation of Costs
The package includes the purchase of 7 laptops, one for each council person @ $3,414 ea. ($23,898) and
software at $448 ea. ($3,136).
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Gen Govt. 1001
ACTIVITY CENTER: Council Office 501
PREPARED BY: N. Bauer
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Provide laptop computers for the city council and access to the city's network system. (Alternative C)
51
1c
1
$21.146,
1.000
$20.146
Council Ends Statementlissues
Council End Statement 4: Citizens benefit from access to broad -based information and knowledge. Council End
Statement 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate. Council Issue 13:
Electronic access to city services.
Impact on Service Level
Current Service Level: Insure that the agenda Proposed Service Level: Insure that the agenda
process is driven by council directions and initiatives. process is driven by council directions and initiatives, and
that council has all needed information in a useful and
expedient format.
Impact on Performance Indicators
Current Performance Indicator: None. Proposed Performance Indicator: None
,
Appropriation
Explanation of Savings/Revenues
Category
Description
Request Savings occurs in the City Secretary's budget from
1000
Salaries & Benefits
$ 0 reduce copier and printing costs for the agendas
2000
Supplies
0 provided for the city council. Total estimated savings is
3000
Maintenance
0 $1,000.
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
20,146
Total
$20,146
Explanation of Costs
The package includes the purchase of 7 laptops, one for each council person @ $2,430 each ($17,010) software
at $448 ea. ($3,136).
52
Service Level Adjustment
Increased Service Level ' City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank 2-
DEPARTMENT/DIVISION: Gen. Govt. TOTAL THIS REQUEST: $4.356
ACTIVITY CENTER: Citv Sec. LESS SAVINGS:
PREPARED BY: C. Hooks NET EFFECT ON BUDGET: $A,,356
Proposed Project or Program
Upgrade of Canon copier model 2020 to Canon model 6650 through a lease program. Current model unable to meet
speed and quality demands and requires constant maintenance.
Standard lease contract.
Council Ends Statement/issues
Ends Statement #4 Education/Information.
#5 Quality Service.
Impact on Service Level
Current Service Level: Assist internal and external Proposed Service Level: No change in service level.
customers through daily interaction of requests for
information (resolutions, ordinances, minutes, publicity,
general).
Serve as resource for parents and family members to retain
certified documents of birth and death records.
Impact on Performance Indicators
Current Performance Indicator: Staff requests are Proposed Performance Indicator: No change in
performed within 3 days of request; Public requests are performance indicator.
processed within 3 days of request.
90% of birth certificates are processed within ten minutes of
an applicant's request.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services I
$4,356
6000
Other Services i
7000
Capital
Total
$4,356
Explanation of Costs
Lease cost of $363.00/month, or $4,356/year
[ON]
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 1013
ACTIVITY CENTER: 503
PREPARED BY: C. Locke
City Rank
Department Rank
I X I Division Rank
TOTAL THIS REQUEST: $23.324
LESS SAVINGS:
NET EFFECT ON BUDGET: $23.324
Proposed Project or Program
This decision package is being submitted in response to the council's request for innovation. In the last coupe of years, it has become
increasingly clear that the demands for service have exceeded the current capability of the Legal Department library. In developing a
plan, two issues have been addressed. First, the lack of available space; and second, the reduction in services because of the cost of
updating existing materials. In the past, the increased cost of basic necessary materials, such as Texas statutes (see attached page)
Council Ends Statement/issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide legal services to the Proposed Service Level: This is hopefully a
city council and staff to maintain cost efficiencies in possible cost containment measure.
protecting the city from threatened or actual litigation and
effective legal services.
i
Impact on Performance Indicators
Current Performance Indicator: Ensure that Proposed Performance Indicator: No change in
departmental activities are in -line with its stated mission service level.
and goals of the city council and city staff.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request Capital cost would be recovered over three years.
1000
Salaries & Benefits
2000
Supplies
15,002
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
8,322
Total
$23,324
Explanation of Costs
Amount that it would take to obtain needed support materials & at the same time reduce dependence on Westlaw and
Texas A&M: $35,124 (CD-ROM $14,422, Westlaw $6,000, hard copy supplements $5,427, update the McQuillin's
Municipal Corporations - a comprehensive treatise that provides nationwide coverage of most areas of municipal law $953,
capital cost (CD-ROM hardware) $8,322). From this total, subtract the one-time capital expenditure of $8,322 & the
current fiscal year's budget for Educational Office supplies of $12,800 & the result is the amount needed for new supplies.
.� 54
and cases, has been offset by reduction in the variety of materials, By way of example, the City's subscription to the
MoQuillin's Municipal Law treatises was canceled in the 1992-1993 budget year.
This was not a comprehensive approach to handling needed support materials, and when the workload increased, it forced
the attomeys to Westlaw or the library at A&M. From a time management standpoint, the latter was as or more expensive
as the first. Currently the staff gets onto Westlaw and get the needed information as quickly as possible. This information
is sent to the printer and downloaded after Westlaw is exited. In the last year, we tried to compensate and reduce our
rising dependence on Westlaw by indexing and computerizing our in-house access to previously retrieved case law,
statutes, regulations, and our own previous legal opinions. This has helped to provide a quicker and less expensive
starting place to update research where the issue has been visited in the part.
It is not anticipated that service demands will go down. if anything, this will probably grow with the new city manager and
expanded participation of the City Council. Quite simply, if a council member or staff member desires a service, it will be
assigned to an attomey to provide that service.
In the 1993-1994 budget year, the department was over budget by $4,384.00. This was for the usage on Westlaw. In the
1994-1995 budget year, the department is anticipated to be over budget by $12,569.94.1
The basic current materials in the library are Texas cases, Texas Statutes, Shepard's Citations, Texas Litigation Guide,
Texas Digest and Shepard's case histories.
When we evaluated this issue in the past, the purchase of more books was not a viable solution since there is no place to
store them. Another problem was that CD-ROM was not widely available, cost effective, or user friendly. Finally, it was
discovered that without easy and full access to materials on CD-ROM, what CD -ROM's we had were not completely
utilized.
In an effort to get control of these rising costs by reducing dependence on Westlaw and the A&M library, the following plan
is recommended:
1. Purchases of CD-ROM hardware that will be networked for the attomeys. This cost will be $8,322.00.
2. Take the Shepard's Citations on CD-ROM in 1994-1995. These materials are replaced once every two to three
years as a matter of course. The cost of going to CD-ROM is $63.44 more ($3,227.44 verses $3,164.00).
3. Purchases materials on CD-ROM in 1995-1996. The annual update charge is listed as well.
Start Up Cost
Annual Update
Texas Trial Guide
$ 157.00
$ 157.00
Q'Case
$1,155.00
$ 660.00
Texas Jur. 3rd
$2,995.00
$ 700.00
Texas Digest
$ 495.00
$ 495.00
Am. Jur.
$1,995.00
$ 895.00
5th Cir.
$ 995.00
$ 600.00
U.S. Code
$ 995.00
$ 780.00
Tex. Statutes
$ 750.00
$ 360.002
ADA Regs./dec.
$ 995.00
$ 595.00
TX Litigation Guide
$1,095.00
$1,095.003
Shepard's
($3,227.44)4
CFR Plus
$2,795.00
$2.795.00
$14,422.00
$9,132,00
4. The other aspect of this recommendation would be to continue to take the less voluminous and more topic specific
materials in hard copy, such as most treatises. The estimated costs of these materials is $5,623.00. However,
$3,200 has been budgeted in the past. The differences in supplement dates makes it hard to predict the total
expenditures. By way of example, without any other updates, the cost of the Shepard's update and Texas
Litigation Guide came to $4,072.94 in the 1994-1995 budget year.5
5. The Texas Litigation Guide is currently being purchased in hard copy and on CD-ROM for $1,845.00 for annual
updates. This is now available on CD-ROM only. The future cost will be $1,095.00 for CD-ROM only.
6. Sell current Texas materials for $1,000. This in tentative. There doesn't seem to be a market because lawyers
are going to CD-ROM.
55
7. Update the McQuillin's Municipal Corporations, a comprehensive treatise that provides a nationwide coverage of
most area of municipal law. This will cost $953.00 This future cost would be $475.
CaWory Expected current Chance vear Subsequent year
Year expenditures
CD-ROM $ 5,268.946 $14,422.00 $ 9,132.007
Westlaw $14,400.008 $ 6,000.009 $ 6,000.00
Hard copy $ 6,701.0010 $ 5,427.0011 $ 5,427.00
McQuillin's $ 0.00 $ 953.00 $ 953.00
Capital Cost
Booksale
Totals
$ 0.00
$ 0.00
$26,369.9412
Year
1994-1995
1995-1996
1996-1997
$ 8,322.00
($ 1.000.00)
$34,124.00
Budget13
$22,800.0014
$34,124.00
$21,512.00
$ 0.00
$ 0.00
$21,512.00
While there is some savings after the next budget year, it is not tremendous.
The following goals are sought to be obtained: The problem with a change is as follows:
1. Reduction of dependence on Westlaw; 1. Significant start-up cost;
2. Address lack of library space and 2. Difficulty in effectively utilizing hard copy
CD-ROM hardware at the same time; 3. Difficulty in pinning down cost savings, if any
3. Create a system that is user friendly;
4. Become more efficient with time; and
5. Get control of rising costs.
'.The staff preference is to either go CD-ROM as fully as possible or wait and continue as is.
When we evaluated this issue in the past, the purchase of more books was not a viable solution since there is no place to
store them. Another problem was that CD-ROM was not widely available, cost effective, or user friendly. Finally, it was
discovered that without easy and full access to materials on CD-ROM, what CD -ROM's we had were not completely
utilized.
This assumes CD-ROM purchase for Shepard's.
2
This would provide the Texas Administrative Code also.
3
This a already on CD-ROM. It was our first attempt to move to CD-ROM.
4
Approximate triennial update purchased in 1994-1995.
5
$6,200 was budgeted for all written materials.
This is already on CD-ROM. It was our first attempt to move to CD-ROM.
7
This adds one-third of the cost of the Sehpard's update.
8
Actual budget was $12,800.00.
9
Because we don't know for sure, this number is arbitrary.
10
Actual budget was $3,200.00.
11
Material Update Cost:
1. Environmental Compliance Manual
$ 80.00
2. Index to Attorney General Opinions
$ 15.00
3. Texas Trial Handbook
$ 34.00
4. Baylor Law review
$ 28.00
5. Texas Courtroom Evidence
$ 43.00
6. Texas Municipal Zoning Laws
$ 60.00
7. Texas Mechanic's & Materialman's Lien Laws
$121.00
8. Search & Seizure Checklist
$106.00
9. §1983 in State Litigation
$112.00
10. Cable TV Regulations
$128.00
11. Police Misconduct
$112.00
56
12.
Civil Rights
$160.00
13.
Subdivision taw
$425.00
14.
Wetlands Regulations
$ 91.00
15.
Texas Worker's Compensation
$ 95.00
16.
Condenation
$109.00
17.
Trial Objections
$ 47.00
18.
Federal Forms
$219.00
19.
Legal Directory
$ 57.00
20.
Texas Environmental Compliance
$107.00
21.
Secretary's Handbook
$ 75.00
22.
Police Civil Liability
$177.00
23.
Federal Tax Guide
$ 67.00
24.
Southwest Institute
$129.00
25.
Texas Rules of Evidence
$ 51.00
26.
Letters of Credit
$220.00
27.
Employment Screening
$138.00
28.
Moore's Federal Rules
$144.00
29.
Construction Litigation
$ 24.00
30.
Texas Land use Handbook
$ 40.00
31.
Robert's Rules
$130.00
32.
Texas Discovery
$100.00
33.
Federal Discovery
$ 90.00
34.
Texas Discovery Practice Guide
$ 48.00
35.
Federal Civil Procedure
$ 6.00
36.
EEOC Claims
$ 64.00
37.
Civil Rights and Liability
$ 74.00
38.
Federal Practice Manual
$ 69.00
39.
Motions in Federal Court
$135.00
40.
SMU Law journal
$ 36.00
41.
Toxic Materials
$205.00
42.
Real Estate Manual
$ 38.00
43.
Civil Digest
$ 38.00
-44.
Texas Water Law
$ 83.00
45.
Pattern Jury Instructions
$ 33.00
46.
Modem Real Estate Acquisition
$ 30.00
47.
Paralegal Forms
$ 85.00
48.
Texas Session Laws
$110.00
49.
Paperback Codes and Rules (Federal & State)
$316.00
50.
Texas Practice Guides (limited volumes)
$242.00
51.
Texas Criminal Forms
$208.00
52.
Blue Book
$ 26.00
53.
Federal Evidence
$ 47.00
*
$5,427.00
*
This total does not include shipping charges
but they are absori., ,d with the different delivery dates
12 if we make
final purchase on CD-4OM.
` 13 All of these estimates are in today's dollars.
14 As modified at the date of preparation
57
Service Level Adjustment
ncreased Service Level x City Rank
)ecreased Service Level Department Rank
Maintenance of Service Level Division Rank
)EPARTMENT/DIVISION: 1028 TOTAL THIS REQUEST: $1.360
%CTIVITY CENTER: 521 LESS SAVINGS: 0
,REPARED BY: Charles Crvan NET EFFECT ON BUDGET: $1.360
Proposed Project or Program
develop an annual random sample, mail survey of approximately 3,000 utility customers to provide information on a
tariety of city services. In-house staff will develop the survey, analyze the results and present the results to the city
;ouncil. This survey would expand the questionnaire to include detail questions for all city services.
Council Ends Statement/issues
council Issue 4: Citizens benefit from access to broad -based information and knowledge.
;ouncil Issue 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate.
Impact on Service Level
Current Service Level: Provide a budget that clearly, Proposed Service Level: Provide a budget that
concisely and accurately reflects the intent of the city clearly, concisely and accurately reflects the intent of the
vouncil, upper management and the departments for the citizens, city council, management and departments and
anticipated spending and intended outcomes for the budget provides for intended outcomes for the community.
year.
Impact on Performance Indicators
Current Performance Indicator: none Proposed Performance Indicator: Provide an
annual random sample survey that allows citizens and
customers to indicate their interests and concerns with an
85% positive response for the city.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
180
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
1,180
7000
Capital
0
Total
$1,360
Explanation of Savings/Revenues
Explanation of Costs
The costs include printing of 3,000 surveys, up to three 2 sided pages, $360; mailing of 3,000 surveys, $570; return
postage for 600, $250; 6,000 preprinted envelopes, $180.
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: General Fund
ACTIVITY CENTER:
PREPARED BY:
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
This package would fund the debt service for the purchase of land for city services relocation.
Council Ends Statement/issues
Council End Statement: 5) Quality Service
Council Strategic Issue: 23) Future Facilities Plan
Current Service Level:
Impact on Service Level
Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
$40.000
0
$40.000
Explanation of Savings/Revenues
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$40,000
Explanation of Costs
The package includes $40,000 of debt service
to fund the purchase of land for a future city facilities site.
59
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: General Fund
ACTIVITY CENTER:
PREPARED BY: M. Lindsev
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
$85.000
$85.000
Proposed Project or Program
This package is part of a funding mechanism for the Northgate Land and Parking Lot project. This package would use
$85,000 per year from the General Fund for 5 years to pay debt service on $350,000 used for land purchase and parking
lot development.
Council Ends Statement/issues
Ends Statement #8 Civic Pride.
Strategic Issue #1 Northgate redevelopment and revitalization.
Impact on Service Level
Current Service Level: Develop and implement Proposed Service Level: Implement a program to
projects associated with assigned strategic issues. directly address strategic issue #1.
Impact on Performance Indicators
Current Performance Indicator: Address all Proposed Performance Indicator: Address
assigned strategic issues and report on a quarterly basis. strategic issue #1.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $85,000
Explanation of Savings/Revenues
Explanation of Costs
This package is associated with another $300,000 from the Hotel/Motel Fund balance and $65,000 per year for 5 years to
pay for $250,000 worth of debt service.
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level x
DEPARTMENT/DIVISION: General Fund Deats
ACTIVITY CENTER:
PREPARED BY:
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $120.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $120.000
Proposed Project or Program
This package is part of the funding mechanism for the 800 Mghtz Radio System Project that is in the current CIP budget.
It has been proposed to pay for this project using debt and using an interfund loan that is to be paid back through the
department users of the radio system. This package funds the General Fund portion of the 800 Mghtz Project.
Council Ends Statement/Issues
Council End Statement: 4) Education/Information
Council End Statement: 5) Quality Service
.
Impact on Service Level
Current Service Level: Provide efficient Proposed Service Level: No change
communications services for the city's internal customers.
Impact on Performance Indicators
Current Performance Indicator: Maintain
service Proposed Performance Indicator: No change
reliability through
proper maintenance
Appropriation
Explanation of Savings/Revenues
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$120,000
Explanation of Costs
The package includes $120,000 from the General Fund for 10 years to pay for the General Fund portion of the 800 mghtz
radio system.
61
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
City Rank
Department Rank
Division Rank
DEPARTMENT/DIVISION: 9111 Br. Cntv_ . Health DeA.TOTAL THIS REQUEST: $2,980
ACTIVITY CENTER: 949 LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $2,980
Proposed Project or Program
Increase in funding from the City of College Station for various services which are necessary for the Health Department to
provide in order to qualify for funds which will be tied to fee -for -service reimbursement by the state beginning this
September.
Council Ends Statement/Issues
Ends Statement #3: Health and Public Safety.
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Lower food -borne illness Proposed Service Level: Lower food -borne illness
attributable to public food preparation by 50% by 1997. attributable to public food preparation by 50% by 1999.
Impact on Performance Indicators
"Current Performance Indicator: By 1997, the # of Proposed Performance Indicator: By 1999, the #
critical items (4 & 5 pt. violations) per inspection in Brazos of critical items (4 & 5 pt. violations) per inspection in Brazos
County, will be reduced from an average of 1.5 to 0.75 per County, will be reduced from an average of 1.0 to 0.60 per
inspection. inspection.
Appropriation
Category
Description Request
.
1000
Salaries & Benefits
_
2000
Supplies
3000
Maintenance
4000
Professional Services
_
5000
Property Services
_
6000
Other Services
7000
Capital
Total $2,980
None.
Explanation of Savings/Revenues
Explanation of Costs
Increases in various services which are necessary in order for the Health Department to qualify for funds. Future state
funding will also depend on whether or not the Health Department increases these various services.
62
BRAZOS COUNTY HEALTH DEPARTMENT
201 NORTH TEXAS AVENUE . BRYAN, TEXAS 77803-5317
0
409/3614440 409/361-4450
June 2, 1995
Mr. Charles Cryan
Assistant Director of Fiscal and Human Resources
City of College Station, Budget & Evaluation Division
P. O. Box 9960
College Station, Tx. 77842
Dear Charles,
Please accept this letter as our formal application to the City of College Station for fiscal year
1995-96 (FY 96) funds. Enclosed you will find our budget, approved yesterday by the local
board of health, detailing the information which you requested in your letter dated February 22,
1995. The City Council and your division will notice that the budget includes a 4 % increase
above the approved funds for FY 95 from College Station. You may recall that our budget
requests for two of the past four fiscal years included no increase to the local funding entities.
Our entire operating budget for FY 96 is increased by $84,777. This includes increases in
various services which are necessary for us to provide in order to qualify for funds which will
only be tied to fee for -service reimbursement by the state beginning this September. The
proposed $2,980 increase from College Station enables us to maintain the same level of state
funding as received in previous fiscal years. Future state funding will also depend on whether
or not we increase these various services.
Also enclosed are our FY 95 and FY 96 objectives. You will find that these relate to the City's
end statement numbers 3 and 5. The goals of our objectives are to allow the city residents to
benefit from health services, a reasonably safe environment, as well as value and quality of
services delivered. I have included copies of our objective monitoring reports to indicate how
we are attaining these goals.
Should you have any questions on our budget proposal, or any of the other enclosed items,
please call me. I look forward to hearing from you. In the meantime, our department certainly
does appreciate all the support you, the other city staff, and the City Council give to us in our
efforts to protect and promote good health in College Station.
Sinter y,
4�,
K . Bost
Executive Director
Enclosures: 1995 Outcome Objectives
1995 Outcome Objective Monitoring Reports
1996 Budget 01
1996 Outcome Objectives
63
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level I X I
DEPARTMENT/DIVISION: 9111 B/CS Chamber
ACTIVITY CENTER: 949
PREPARED BY: C. Crvan
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $20.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $20.000
Proposed Project or Program
Provide funding to assist the Bryan/College Station Chamber of Commerce in meeting its debt service requirements on the
Facilities at its present 29th Street complex.
Council Ends Statement/Issues
Ends Statements: 5: Quality Service
Impact on Service Level
Current Service Level: Provide a coordinated effort Proposed Service Level:
to attain, maintain and improve the local economy and
provide services to citizens and businesses.
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
20,000
7000
Capital
0
Total
$20,000
Explanation of Savings/Revenues
Explanation of Costs
The Chamber incurred debt in order to move into its present offices at the 29th Street complex. This request along with
similar requests to the City of Bryan and Brazos County will be used as a match to raise private funds for a three year debt
retirement and capital fund drive. This action should put the Chamber in a good position to meet its capital needs and
retire its current debt in 1998 ($202,000) ; purchase needed equipment ($25,000); develop an operating reserve equal to
two months of operating expenses ($65,000), and provide for "special projects" at the boards discretion ($68,000).
64
t , m
w er
CHAMM
of
commeRce
BRYAN/COLLEGE STATION, TX
June 9, 1995
Mr. Tom Brymer
City of College Station
P.O. Box 9960
College Station, Texas 77842
Dear Tom:
The Chamber of Commerce would like to pay off debt acquired by relocating Chamber
offices to the present 29th Street complex in 1993.
The Chamber also put a substantial amount of money into the relocation beyond the
remaining debt. To retire the note, it is our hope that we will have a successful fund-raising
campaign.
The purpose of the campaign will be to pay the debt. We also expect to replenish needed
funds that we will use to focus the Chamber effort on important issues. We have a need to
replenish funds that were held in reserve before the new building was completed. Many of
those reserve funds were used to supply the new facility with furnishings, telephone systems,
computer terminals, etc. If we have the needed funds, we believe we can improve on om,
effort to support and help grow the community.
It is our hope that the two cities and the county will develop a program enabling us to match
each dollar obtained from Bryan, College Station and Brazos County. The proposed annual
contribution from each of the government entities would be $20,000 per year for the next
three years. This would allow us to raise $360,000 if we meet the ultimate challenge.
$20,000 x 3 = $60,000 per year provided by the three entities
$60,000 per yr. x 3 years= $180,000 total provided by the three entities
$180,000 provided by Chamber fund drive
Total: $360,000 total debt retirement campaign
The money will be used in the following format:
Pay off debt on build -out: $202,000
P.O. Box 3579
Bryan, Texas 77805
(409) 260-5200
row
With debt retirement income of $120,000 per year ($360,000 divided by three years), we
would propose to pay $67,333.33 per year on the debt (a total of $202,000) retiring the debt
in 1998.
Equipment purchases/
Build Chamber Reserve $158,000
The money will be used in this format:
Equipment purchases: $25,000
*Reserve fund: $65,000 (two months operating capital -utilized only with
board approval).
Special projects: $68,000 (special projects --dollars utilized only with board
approval).
Totals: $158,000
*The reserve fund would only be used to smooth out fluctuations in cash flow. Reserve funds
would be replenished in order to maintain a fund level of two months operating capital or
approximately $65,000.
We would use approximately $52,666.66 ($158,000 divided by three years) per year to
purchase equipment and build a reserve for the Chamber of Commerce. This reserve will
include replacing a portion of the $30,000 provided by the Brazos County Industrial
Foundation to _ help fund the Chamber's Business Development/Business Retention Program
(1994-95 total budget of $54,000). The B.C.I.F. funding commitment is for one year (1994-
95).
Equipment purchases will include five computers and printers at a cost of approximately
$13,000; a networking system that will cost approximately $3,500 This will be a system that
will provide all employees access to the same computer network, including a list of all
Chamber members on fax modem to reduce the cost of postage; committee lists, board
member names and addresses, etc.; a new membership tracking program at a cost of
approximately $3,400 and new software to include accounting, community development, and
economic/business development at a cost of approximately $3,000; training for employees on
new equipment and software at a cost of approximately $2,100, for a total of $25,000.
Equipment: Five Computers/Printers: $13,000
Networking software: $ 3,500
Membership software: $ 3,400
Accounting software $ 3,000
Training $ 2,100
Total: $25,000
We believe that this equipment is needed to allow our Chamber staff to do the job more
efficiently. We will be able to improve communications with our board and our members; it
will save on postage costs as we communicate more through fax modem and it will allow us
to be more productive in less time.
The Chamber has good leadership and management. We believe that it will be beneficial to
everyone to relieve the Chamber of the financial pressure with which it has struggled for the
past two years. With a successful debt retirement campaign, we believe that the Chamber
can be where it needs to be in our community.
Please review this request. Feel free to contact me --or Ivan Olson-- should you have
additional questions or suggestions.
Sincerely,
Harold Dean
President
Ivan soI n --�
Chairman, Debt Retirement Committee
67
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level I X I
City Rank
Department Rank
Division Rank
DEPARTMENT/DIVISION: 9111 MHMR Brazos Vallev TOTAL THIS REQUEST:-X5.000
ACTIVITY CENTER: 949 LESS SAVINGS: 0,
PREPARED BY: NET EFFECT ON BUDGET: $75.000
Proposed Project or Program
Enable the Mental Health Mental Retardation Authority of Brazos Valley to maintain the quality services that its customers
of the Brazos Valley depend on.
Council Ends Statement/issues
Ends Statement #1: Transportation/Mobility, Ends Statement #4: Educational/Information, Ends Statement #2: Parks and
Recreation, Ends Statement #5: Quality at a reasonable cost, Ends Statement #3: Health and Public Safety, Ends
Statement #7: Diverse employment opportunities, and Ends Statement #8: Civic Pride.
Impact on Service Level
Current Service Level: Provide: habilitative services Proposed Service Level: No change in service level.
which promote independence and support; statutory
mandated core services; professional, quality services in an
efficient and effective manner; multiple domestic support
and outreach programs; and an aggressive outreach and
public information program.
Impact on Performance Indicators
Current Performance Indicator: Maintain Proposed Performance Indicator: No change in
projected number of individuals to be served from the performance indicator.
community by MHMR services at 2,075 contacted, 745
served, and 2,220 bed days provided.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services 75,000
5000
Property Services
6000
Other Services
7000
Capital
Total $75,000
None.
Explanation of Savings/Revenues
Explanation of Costs
The funding would be used to maintain the quality services that MHMR of the Brazos Valley provides to the community.
Mental Health Mental Retardation Authority of Brazos Valley
CENTRAL ADMINISTRATION
804 Texas Avenue
Bryan, Texas 77803
(409) 822-MHMR
FAX (409) 361-9806
MAILING ADDRESS
P.O. Box 4588
Bryan, Texas 77805
June 2, 1995
Charles Cryan
City of College Station
Budget & Evaluation Division
P O Box 9960
College Station, Texas 77842
Mr. Cryan,
Please accept this letter as a formal request for funding from the City of College Station.
Approximately twenty (20) percent of all the services we provide to individuals in the Brazos
Valley are provided to College Station residents. Providing services to these individuals requires
a substantial portion of our overall budget of $8 million.
Therefore, we are requesting the City of College Station to contribute $75,000 to help its
maintain quality services. Without MHMR to provide a safety net for individuals who are
indigent or who meet our priority population definition as mandated by the state, these services
would become the responsibility of the county and the city.
Contacts for questions regarding this request are:
Financial Concerns: Daniel R. Monson, Deputy Director of Operations
Mental Health Programs: Sherry Suarez, MH and Residential Services Program
Director
Mental Retardation Programs: Bobbi Perry, MR Services Program Director
Thank you for your consideration of this request for funds.
Sincerely yo rs,
Leon Bawcom
Executive Director
Service Level Adjustment
Increased Service Level ' X City Rank
Decreased Service Level Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 9111 TAMU Wildlife/Fish. Dept. TOTAL THIS REQUEST: $37.500
ACTIVITY CENTER: 949 LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $37.600
Proposed Project or Program
)evelop a new educational program within the framework of the Texas Cooperative Wildlife Collection facilities; to
ncrease the number of visitors to the facility, both from local citizenry and from out-of-town visitors; and to provide an
added attraction for visitors to the George Bush Presidential Library.
Council Ends Statement/Issues
=nds Statement #4: Educational/Information
Impact on Service Level
current Service Level: Proposed Service Level: Attract out-of-town tourists
visiting the Bush Library. Provide outreach to local school
groups. Allow the facility to serve as a window on natural
resource educational and research efforts at the University
and the natural resource issues of the state.
Impact on Performance Indicators
urrent Performance Indicator: Proposed Performance Indicator:
kppropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $37,500
None.
Explanation of Savings/Revenues
Explanation of Costs
'he funding would be used to initiate the educational program of the Texas Cooperative Wildlife Collection, hire an
ducation specialist, publicize the program, arrange for exhibits, and write grants to obtain continued support for these
rograms.
70
TEXAS A&M UNIVERSITY
Department of Wildlife & Fisheries Sciences
June 21, 1995
Mr. Charles Cryan
Assistant Director of
Fiscal and Human Resources
Budget & Evaluation Division
City of College Station
1101 Texas Avenue
College Station, TX 77842
Dear Mr. Cryan
This letter, along with the accompanying documentation, is the formal
application by the Department of Wildlife and Fisheries Sciences on behalf of
the Texas Cooperative Wildlife Collection (TCWC) for funding of a Natural
Resources Interpretive Center by the City of College Station. We are
requesting $ 75,000 of a two-year budget totalling $ 100,000; we will seek
the remaining $ 25,000 from Brazos County.
I believe you will find all of the elements included which you mentioned
in your letter to Dr. Warren Evans on February 22. Monies from this grant
would be handled through the Texas A&M Development Foundation.
This grant would provide startup funds to initiate a new public
educational program at the TCWC, hire an education specialist, publicize the
program, arrange for exhibits, and prepare grants to obtain continued support
of this program. We are excited about the possibility of developing a new
tourist attraction for the City of College Station, which will be an
attraction not only to visitors of the Bush Library, but local citizens as
well. We have the expertise to develop outstanding educational exhibits (see
attachments). This new facility will function complementary to the Brazos
Valley Natural History Museum. If you have further questions, please do not
hesitate to call.
incerely
Robert D. Brown
Enclosures: Professor and Head
Interpretive Center Proposal
Annual and Total Budgets
Diagrams of TI Facility Present and Future Interior Plans
Diagrams of TI Facility Present and Future Exterior Plans (Nature Trail)
Examples of White-tailed Deer and Endangered Species Exhibits
Support Letter from Brazos Valley Museum of Natural History
A Walk Through the TCWC Interpretive Center
List of TCWC Faculty Supervisors and Permanent Professional Staff
Room 210, Nagle Nail . College Station, Texas 77843-2258 • (409) 845-5777; FAX (409) 845-3786
71
Increased Service Level
Decreased Service Level
Continuance of Service Level
Service Level Adjustment
City Rank
Department Rank
X Division Rank
FUND: 001 General Fund TOTAL THIS REQUEST: $323.015
DIV./ACT.: 9111-900 LESS SAVINGS:
PREPARED BY: J. GRAFF NET EFFECT ON BUDGET: $323.015
Proposed Project or Program
=unding for Merit and Scale Adjustment for the 1995 - 96 Fiscal Year.
current Service Level:
Council Ends Statement/issues
Impact on Service Level
Proposed Service Level:
Impact on Performance Indicators
current Performance Indicator: Proposed Performance Indicator:
4ppropriation
Category
Description Request
1000
Salaries & Benefits 323,015
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Explanation of Savings/Revenues
None.
Total $323,015
Explanation of Costs
Aerit and Scale Adjustment costs as reviewed by the city council on March 8, 1995 and April 26, 1995.
WLea
Avecoollo
e Ao,
PARKLAND DEDICATION
FUND
r
1>1
Were Committed
To Excellence
4
75
Service Level Adjustment
Increased Service Level x City Rank
Decreased Service Level ' Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 53-83 TOTAL THIS REQUEST:
ACTIVITY CENTER: 651 LESS SAVINGS:
PREPARED BY: Eric Ploeaer NET EFFECT ON BUDGET:
Proposed Project or Program
Improvements to the area around the recently renovated ponds at Central Park.
Council Ends Statement/issues
Ends Statements #2 Parks and Recreation
#3 Health and Public Safety
#5 Quality Service
PDF 1
3
$37.500
0
$37.500
Impact on Service Level
Current Service Level: Provide a variety of adult and Proposed Service Level: Provide a variety of adult
youth leisure programs and facilities to meet the needs of and youth leisure programs and facilities to meet the needs
citizens. of more citizens.
Impact on Performance Indicators
Current Performance Indicator: Provide facilities Proposed Performance Indicator: Provide facilities
to meet the needs of citizens. to meet the needs of more citizens..
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital $37,500
Total $37,500
Explanation of Savings/Revenues
Explanation of Costs
Handicap accessible walks would be added to make two of the three fishing piers accessible to handicap individuals. A
small shelter added on the east side of the main lake to provide an additional covered picnic area with grill and tables.
Funding is from Parkland Dedication Fund Zone 3
76
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 63-84 Parks
ACTIVITY CENTER: 648 WPC
PREPARED BY: Eric Ploeaer
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
$24.000
$24.000
Proposed Project or Program
Request to use existing Zone 3 Parkland Dedication Funds to install a handicap accessible rubber cushioning at the
WPC playground to make it accessible and cut down on the cleanup maintenance required in sweeping the current gravel
system from the surrounding walks. Provide three park benches for the walks surrounding the lake at Wolf Pen Creek.
Council Ends Statement/Issues
Ends Statement #2 Parks and Recreation
Strategic Issue #2a Neighborhood park planning
Impact on Service Level
Current Service Level: Provide a variety of adult and Proposed Service Level: Provide a variety of adult
youth leisure programs and facilities to meet the needs of and youth leisure programs and facilities to meet the needs
citizens. of more citizens.
Impact on Performance Indicators
Current Performance Indicator: Provide facilities Proposed Performance Indicator: Provide facilities
to meet the needs of citizens. to meet the needs of more citizens.
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital I $24,000
Total i $24,000
Benches $2000
Playground surface $17,000
Handicap accessories $5,000
Explanation of Savings/Revenues
Explanation of Costs
I
HOTELAJOTEL
FUND
m
9
u
We're Committed
To Excellence
Service Level Adjustment
79
Increased Service Level
Decreased Service Level
Maintenance of Service Level X
DEPARTMENT/DIVISION: 53-82 Parks
ACTIVITY CENTER: 653 Conf. Cntr.
PREPARED BY: David Gerlina
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
Conference Center audio/visual equipment replacement.
Council Ends Statement/issues
Ends Statement
#5 Quality Service
I: 6ki
Impact on Service Level
Current Service Level: Provide safe facilities for Proposed Service Level: No change.
aquatic, recreational, and educational activities to meet the
needs of local citizens and visitors to our community.
$1.500
0
$1.500
Impact on Performance Indicators
Current Performance Indicator: Customer survey Proposed Performance Indicator: No change.
results indiciate a satisfaction rate of 90%, or greater.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital $1,500
Total $1,500
None
Explanation of Savings/Revenues
I
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: 53-80 Parks
ACTIVITY CENTER: 641 Admin.
PREPARED BY: Steve Beachv
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Proposed Project or Program
George Bush Library Impacts & Planning -- See Action plan 16
Council Ends Statement/Issues
Ends Statements #4 Education/information Strategic Issue #16 George Bush Library
#6 Cultural Arts and Civic Pride
Impact on Service Level
Current Service Level: None Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: None Proposed Performance Indicator:
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services $10,000
5000
Property Services
6000
Other Services
7000
Capital
Total $10,000
211V
1
$10.000
0
$10.000
Explanation of Savings/Revenues
Explanation of Costs
The funds are requested to implement milestones; conduct a preliminary qualitative and quantitative analysis of the tourist
housing market in Brazos County. Conduct a feasibility study concerning the development of a high quality recreation
vehicle park in College Station.
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank HMS
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 53-80 TOTAL THIS REQUEST: $24.000
ACTIVITY CENTER: 641 LESS SAVINGS: 0
PREPARED BY: Steve Beachv NET EFFECT ON BUDGET: $24.000
Proposed Project or Program
Public Art Program
Council Ends Statement/Issues
Ends Statement #6 Cultural Arts Strategic Issues -- #5 Community Appearance
#16 George Bush Library
#41 Public Art
Impact on Service Level
Current Service Level: None Proposed Service Level: Provide a visual artistic
experience for visitors and local residents at key public
facilities and locations in the community.
Impact on Performance Indicators
;Current Performance Indicator: None Proposed Performance Indicator: The completion
of one major artwork each year in accordance with a
predetermined action plan.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services 24,000
5000
Property Services
6000
Other Services
7000
Capital
Explanation of Savings/Revenues
j Total $24,000
Explanation of Costs
This request is to establish a long-term public art program that will emphasize the placement of original sculptures,
Daintings, and other works of art at significant public locations. These works will relate to key historical figures, events,
and locations in the community and will enhance the tourism experience for out of town visitors.
NO)
Service Level Adjustment
Increased Service Level x
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Hotel/Motel Fund
ACTIVITY CENTER:
PREPARED BY:
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $365.000
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $365.000
Proposed Project or Program
This package is part of the funding mechanism for the Northgate Land and Parking Lot project. This package would use
$300,000 in Hotel/Motel Fund Balance and $65,000 a year for 5 years in debt service from the Hotel Motel Fund to fund
the land purchase and parking lot development.
Council Ends Statement/Issues
Council End Statement: 7) Civic Pride.
Council Strategic Issue: 5) Northgate Redevelopment and Revitalization
Impact on Service Level
Current Service Level: Develop and implement Proposed Service Level: Implement a program to
projects associated with assigned strategic issues. directly address strategic issue #1 Northgate
Redevelopment and Revitalization
Impact on Performance Indicators
Current Performance
Indicator: Address all
Proposed Performance Indicator: Address
assigned strategic issues and report on progress quarterly.
strategic issue #1 Northgate Redevelopment and
Revitalization.
Appropriation
Explanation of Savings/Revenues
Category
Description Request
1000
Salaries & Benefits $ 0
2000
Supplies 0
3000
Maintenance 0
4000
Professional Services 0
5000
Property Services 0
6000
Other Services 0
. .. 7000
Capital 0
Total $365,000
Explanation of Costs
The package includes $300,000 from Hotel Motel Fund Balance and $65,000 a year for 5 years to pay for $250,000 worth
of debt service.
83
Service Level Adjustment
Increased Service Level X ( City Rank
Decreased Service Level Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 9111 Aa_a_ie Swim Club TOTAL THIS REQUEST: $16.400
ACTIVITY CENTER: 949 LESS SAVINGS:
PREPARED BY: NET EFFECT ON BUDGET: $15.400
Proposed Project or Program
Requesting funds to enable the Aggie Swim Club to hold the State Championship at the end of the winter season.
Council Ends Statement/issues
Ends Statement #2: Parks and Recreation
Impact on Service Level .
'Current Service Level: Serve children from Proposed Service Level: Serve children from
approximately 50 families. approximately 50 families, and attract 700 families for
state championship.
Impact on Performance Indicators
'Current Performance Indicator: Proposed Performance Indicator: Host Texas
Age Group State Championships.
Appropriation
Category
Description
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
Explanation of Savings/Revenues
Request Direct economic impact of 700 families staying 3 nights
likely to exceed $200,000.
15,400
$15,400 1
Explanation of Costs
The funding would be used to support the hosting of the Texas Age Group State Championships in March of 1996.
1
SWIM CLUB
May 23, 1995
Mr. Charles Cryan
Assistant Director of Fiscal and Human Resources
Budget and Evaluation Division
City of College Station
P.O. Box 9960
College Station, TX 77842
Dear Mr. Cryan,
Enclosed is a request for a grant of $15,400 from Hotel/Motel tax funds to support the Aggie
Swim Club's hosting of the Texas Age Group State (TAGS) Championships in College
Station from March 14-17, 1996. For some years now the Aggie Swim Club has received a
grant of $6,000 to host two major swim meets in the summer season. This has comprised
part of the total budget request of the Bryan -College Station Athletic Federation. The swim
club will be requesting a similar amount through the Federation this year for those meets.
This application represents a request for additional funds to enable the Club to hold the State
Championship at the end of the winter season. The opportunity has arise as a result of the
opening of the new Texas A&M aquatic complex. The new A&M facility is believed to be
the finest competitive swimming complex in the nation. It could result in many major meets
coming to College Station and the city will benefit from the substantial economic impact of
these visitors.
The TAGS meet for which we are requesting funds, typically attracts approximately 1,000
competitors and their families. The competitors swim an average of four events each spread
over the three and a half day event. It is the major meet in Texas for elite swimmers aged
18 and under. Attached are extracts from last year's program showing how many competed
in the meet, where they came from, a schedule of events over the four day period, and two
sample pages of the 80 page preliminary sessions heat information.
Our application ties to City Council End Statements #'s 7 and 2. You will note from the
attached information that 5 competitors qualified from the Aggie Swim Club. This means
that approximately 1,000 will be coming from out-of-town. We project this will result in
sales of at least 1,500 bed nights in the community. You have a standard formula for
computing economic impact, but the impact of 700 families (assuming some families have
P.O. Box 9397 • College Station, Texas 77842
two children competing) staying four days and three nights in the community is likely to
exceed $200,000 before considering multiplier values. Indeed, the direct income to the city
from its share of the Hotel/Motel tax revenues on 1,500 bed nights is likely to exceed
$5,000.
In the winter season, the Aggie Swim Club serves children from approximately 50 families.
To stage an event of this magnitude is a daunting challenge for such a small volunteer
organization. Bids for this meet were requested in December 1994. In committing to it, the
Aggie Swim Club has taken a substantial financial risk. We did briefly discuss it with
Mayor Ringer and Mr. Glenn Schroeder. Both indicated they were generally supportive of
our program but, of course, were unable to make any kind of financial commitment to us.
Mr. Schroeder did indicate that the event may qualify for support from the Hotel/Motel Tax
contingency fund.
We note that the Chamber of Commerce has recently formed a joint committee with the city
to attract major events such as this to the area, recognizing their substantial economic
impact. Given the excellence of the new A&M aquatic facility, we believe that if we
demonstrate to the swimming world a capability to effectively stage this type of event, then
many more opportunities of this scale will be forthcoming.
We appreciate the city's fine support of our past efforts to bring meets here and hope they
are able to offer us this additional support as we bring a quantumly larger event to the city.
Sin el
� John L. Crompton
Past -President, Aggie Swim Club
1000 Rose Circle
College Station, Texas 77840
phone 696-0825 (home)
845-5320 (office)
86
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 9111 Conv. & Visitors Bur. TOTAL THIS REQUEST: $34.500
ACTIVITY CENTER: 949 LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $34.500
Proposed Project or Program
Increased opportunity for more conventions and tourism in our community due to previous marketing efforts by the bureau
and with the coming of the Bush Library and the Special Events Center create the need for additional sales personnel and
more marketing by CVB.
Council Ends Statement/Issues
Ends Statement #1: Transportation/Mobility.
Ends Statement #5: Quality service at a reasonable cost.
Ends Statement #7: Diverse employment opportunities.
Impact on Service Level
Current Service Level: Provide effective marketing Proposed Service Level:
of College Station/Bryan as a meeting site and tourism
destination.
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $34,500
Lein
Explanation of Savings/Revenues
Explanation of Costs
Increased demand for our sales, marketing, and service efforts by tourism and meeting clients and by our local hotel/motel
constituents have necessitated adding two new employees and increasing significantly our marketing s:.les efforts. We
have created tremendous momentum and need to ensure its growth.
Ub
J
CHA,�ER
COMMERCE
BRYAN / COLLEGE STATION, TX
May 15, 1995
Mr. Charles Cryan
Assistant Director of Fiscal & Human Resources
City of College Station
P.O. Box 9960
College Station, TX 77842
Dear Charles,
In accordance with the annual budget process and procedure
of the city of College Station, the Bryan/College Station
Chamber of Commerce appreciates the opportunity to submit
its request for funding of the Convention and Visitor Bureau
in fiscal year 1996.
The mission of the Bureau continues to be the effective
marketing of Bryan/College station as a meeting site and
tourism destination. Our efforts again have been rewarded
by an increase in the occupancy rate at our local hotels, a
corresponding increase in hotel/motel tax collections and an
increase in overall tourism spending in our.. -community.
We now have a Manager of Convention Sales and Services and
two full time convention sales representatives working to
bring the maximum number of meetings, conferences and
conventions to our community.
Our tourism development department continues to grow with
more participation in travel shows in and out of the state.
More detail on our efforts and their results is provided in
the enclosed documentation including complete projected
convention sales and services and tourism budgets for the
coming fiscal year.
The Chamber respectfully requests the approval of the
attached budget. It does contain an increase of slightly
more than five percent and additional funding to support the
bid for the Association of Mayors, Councilmembers and
Commissioners. We do, however, feel that we have been
frugal and prudent in our spending the past few years and
would remind you we did not seek an increase last year.
However, we see an increased opportunity to capitalize on
the coming Bush Library Center and the Special Events Center
on campus. We need to increase our marketing efforts to
fully benefit from these new facilities.
P.O. Box 3579
Bryan, Texas 77805
(409) 260-5200
88-
2.
Please call me or Dick Forester at the bureau if you have
any questions regarding our request. We would appreciate an
early budget workshop with the council. Please let us know
the schedule. Thanks again for your help.
Sincerely,
Ronnie Morrison
Executive Vice President
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank
DEPARTMENT/DIVISION: 9111 SCA Stud. Amb. Proa. TOTAL THIS REQUEST: $500
ACTIVITY CENTER: 949 LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $500
Proposed Project or Program
Form bonds of friendship, cooperation, and exchanges in the areas of education, commerce, culture, art, and information
between peoples.
Council Ends Statement/issues
Ends Statement #4: Educational/Information.
Ends Statement #6: Cultural Arts
Current Service Level:
Impact on Service Level
Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $500
None.
Explanation of Savings/Revenues
Explanation of Costs
90
Bryan -College Station Sister Cities Association P.O. Box 9643 aror
College Station, TX 77842
May 31, 1995
Mr. Charles Cryan
Assistant Director of Fiscal and Human Resources
City of College Station
Budget & Evaluation Division
P. O. Box 9960
College Station, TX 77842
Dear Mr. Cryan:
Please accept this letter as a formal application to the City of College Station requesting
funds for fiscal 1995-96 (FY 96).
1) We request consideration for funding for the Bryan -College Station Sister Cities
.Association Student Ambassadors group in the amount of $9000, and designate
Morris Gelber, Vice President of the Bryan College Station Sister Cities Association
and Chair, Youth Exchange Group, as the responsible contact with the City of
College Station.
2) The budgets for the Student Ambassadors group for FY 95 and FY 96 are as
follows:
FY 95
a) Anticipated revenues
Fees from participants (@ $500 each) $ 8500.00
T-shirt sales 4000.00
Garage sales 600.00
Grant from City of College Station 8500.00
Total $21600.00
b) Anticipated expenditures
Airlines tickets (B/CS delegates) $14900.00
Airlines tickets (guest delegates) 5400.00
Insurance for guests 1100.00
Total $21400.00
Estimated year-end balance $ 200.00
F�31
Page 2
FY 96
c) Anticipated revenues:
Fees from participants (@ $500 each) $ 8000.00
T-shirt sales 4000.00
Garage sales 600.00
Grant from City of College Station 9000.00
Total $21600.00
d) Anticipated expenditures
Airlines tickets (B/CS delegates) $14500.00
Airlines tickets (guest delegates) 6000.00
Insurance for guests 1000.00
Total $21500.00
Estimated year-end balance $ 100.00
Additionally, there are in -kind expenditures borne by the host families which we
estimate to be at least $150 per family.
3) The Bryan -College Station Sister Cities Association was formed in 1989, when a
protocol was signed between citizens of Bryan -College Station and our first sister
city, Kazan, Tatarstan, Russia. We have subsequently signed sister city protocols
with Zuazua, Nuevo Laredo, Mexico, and Greifswald, Germany. We also hope in the
near future to sign a sister cities agreement with a city in Great Britain. The goals of
our association are to form bonds of friendship, cooperation, and exchanges in the
areas of education, commerce, culture, art, and information between peoples.
These objectives benefit the citizens of the City of College Station and relate directly
to the "End Statements" 4. Education/Information and 6. Cultural Arts.
4) Since 1989, there have been three adult exchanges between Bryan -College Station
and Kazan, Tatarstan, Russia, and two adult exchanges between Bryan -College
Station and Zuazua, Nuevo Laredo, Mexico. There have been three student
exchanges between Bryan -College Station and Kazan, Tatarstan, Russia involving a
total of 30 students and 6 adult sponsors. More than half of these students and adult
sponsors were citizens of College Station. There have been two student exchanges
between Bryan -College Station and 7uazua, Nuevo Laredo, Mexico, Iricluding one
this spring. This summer, 1995, there will be three students and one teacher from
College Station traveling to Kazan, Tatarstan, Russia, and 11 students and 3 adult
sponsors making our first exchange visit to Greifswald Germany. Again, the majority
of the delegates to Germany will be from College Station.
The bonds of friendship that have been forged between the students of Bryan -
College Station and Kazan, Tatarstan, Russia, have been very strong. The first
group of delegates corresponds regularly with their counterparts, and at least three
students and one adult from Bryan -College Station have made subsequent trips to
Kazan to visit their friends and "families."
As a result of these exchanges, several of our young people have decided to major
in international studies. One mother told me recently that the exchange with Kazan
92
Page 3
had "changed her child's life," and that now, this student delegate from College
Station is planning on making a career in international work.
Our communities have profited greatly by having these exchanges. Even those
students in our public schools who have not had an opportunity to partake in an
exchange, have had the opportunity to meet, listen to, and learn about people who
live half -way around the world. The delegates from each exchange have visited
many elementary and middle schools in Bryan -College Station in addition to
attending A&M Consolidated High School and Bryan High School. Russia is no
longer an "abstract" concept to our students who have learned through these
exchanges that all people are basically the same.
Thank you for yAice
sideration to our request.
Morris J. Gelbe,President
Bryan -College Station Sister Cities Association, and
Chair, Youth Exchange Committee
3714 Sunnybrook Lane
Bryan, TX 77802-3923
93
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 9111 Bush Library Comm. TOTAL THIS REQUEST: 550.000
ACTIVITY CENTER: 949 LESS SAVINGS:
PREPARED BY: NET EFFECT ON BUDGET: $50.000
Proposed Project or Program
Requesting funds to assist with the development of the George Bush Presidential Library.
Council Ends Statement/issues
Ends Statement #4: Educational/Information.
Ends Statement #5: Quality service at a reasonable rate.
Current Service Level:
Impact on Service Level
Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total $50,000
Ihrein
Explanation of Savings/Revenues
Explanation of Costs
$50,000 per year for 3 years.
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank
DEPARTMENT/DIVISION: 9111 Sister Cities Assoc. TOTAL THIS REQUEST: $9.000
ACTIVITY CENTER: 949 LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $9.000
Proposed Project or Program
Improving international understanding by broadening opportunities for citizens of this area to meet foreign visitors and
learn about their culture. These contacts vary in nature and take place in a variety of settings.
Council Ends Statement/Issues
Ends Statement #2: Parks and Recreation.
Ends Statement #4: Educational/Information.
Ends Statement #6: Cultural Arts.
Impact on Service Level
Current Service Level: Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation Explanation of Savings/Revenues
Category Description Request None.
_ 1000 Salaries & Benefits
2000 Supplies
3000 Maintenance
4000 Professional Services
5000 Property Services
6000 Other Services
7000 Capital
Total $9,000
Explanation of Costs
Our organization operates on a volunteer basis with almost 90% of its budget devoted to expenses of visitors from our
sister cities to Bryan/College Station. These expenses usually consist of paying round-trip airfare of visitors from their port
of entry (usually New York) to Texas, a welcome dinner, and a farewell dinner for the delegation for which corporate
sponsorships are sought and tickets sold.
RECE! _ 95
1 M02194
BRYAN-COLLEGE STATION
SISTER CITIES ASSOCIATION
Post Office Box 10087 College Station, TX 77842
------------------------------------------------------------------
25 May 1995
Charles Cryan,
Assistant Director of Fiscal and Human Resources
City of College Station
Post Office Box 9960
1101 Texas Avenue
College Station, TX 77842-0960
Dear Mr. Cryan:
The Bryan -College Station Sister Cities Association would
appreciate being considered for funding by the City of College
Station during the 1995-96 fiscal year.
The enclosed application includes:
1). Statement of Goals
2). Description of Programs
3). Budget
4). Suggestions for Assessing Our Program
The enclosed budget will be presented to the BCS Sister City Board
of Directors at its 7 June meeting. After discussions and
possibly amendments, it will be formally adopted at our annual
membership meeting in September, in accordance with our bylaws,
and take effect 1 October 1995 to 30 September 1996, which
coincides with officer terms of office. Even when adopted our
budget is subject to change as discussions with Griefswald and our
other sister cities develop.
As president of the Bryan -College Station Sister City Association,
I am available to respond to any questions you might have
concerning this application. Please feel free to contact me at my
office (845-7165) or home (774-0660). After 1 July I will be away
from the area much of the time. Please contact our vice
president, Morris Gelber, at 846-5229.
Thank you for consideration of this application.
Sincerely,
V
James C. Bradford
Enclosures
I
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank
DEPARTMENT/DIVISION: 9111 Lions Club TOTAL THIS REQUEST:
ACTIVITY CENTER: 949 LESS SAVINGS:
PREPARED BY: NET EFFECT ON BUDGET:
Proposed Project or Program
Requesting funds to provide 4th of July fireworks presentation.
Council Ends Statement/Issues
Impact on Service Level
Current Service Level: Provide annual 4th of July Proposed Service Level:
fireworks display.
$550
$550
Impact on Performance Indicators
Current Performance
Indicator: Proposed Performance Indicator:
Appropriation
Explanation of Savings/Revenues
Category
Description Request None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
.: 6000
Other Services
7000
Capital
.
Total $550
Explanation of Costs
The additional $550 is to cover increases in fireworks cost.
97
College Station Noon Lions Club
We Serve
Post Office Box 112 Dan Galvin
College Station, TX 77843 President
June 23, 1995
Honorable Larry Ringer
Mayor
City of College Station
1101 Texas Ave
College Station, TX 77840
Dear Larry:
On behalf of the College Station Noon Lions Club I respectfully request
assistance for the 1996 Fourth of July Celebration in the amount of
$6,500.00. We gratefully acknowledge the grant of $5,950.00 for the 1995
event. As you know all monies received by the Club.from the City go
towards purchase of the fireworks. If you have questions or desire further
information please call me (845-8448) or our incoming President, Bill
Pope (845-15.54).
This cooperative effort between the City and Club has provided a safe,
family oriented, patriotic event for the community for many years. The
vision shown by one of your early Fire Chiefs and the continued support
by subsequent City Councils should be commended. The CS Noon Lions
Club supplies the licensed pyrotechnic operator as well as 75-80 civic
minded individuals who work on the 4th to support this function.
Other organizations such as the Bryan Amateur Radio Club also support
this endeavor. Of course Texas A&M University also provides additional
assistance at Olsen Field.
The College Station Noon Lions Club was honored to be one of the
inaugural events for the Wolf Pen Creek Amphitheater. For the two years
the event was held there the City of College Station provided support in
addition to the grant for the fireworks. That support is gratefully
acknowledged also. Your success in additional construction in the Wolf
Pen Creek area has necessitated the move back to Olsen Field.
Hope to see you there on the 4th.
Dan Galvin
O"e4
coffolll��
0
ELECTRIC
FUND
m
0
0
We're Committed
w 1,010-1 low'
ToExcellence,
6
101
Service Level Adjustment
Increased Service Level I X I
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Pub. Utilities 5192
ACTIVITY CENTER: Trans./Dist. 601
PREPARED BY: R. Havens
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $50.421
LESS SAVINGS:
NET EFFECT ON BUDGET: $50.421
Proposed Project or Program
Requesting an Inspector/Locator to do underground utility locates for the Public Utilities Department. This position will also
do underground ditch inspections. With so many underground utilities, we are required to call for locates before digging.
This position is for all 3 areas in the Public Utility Department.
Council Ends Statementlissues
Ends Statement #5: Quality Service at a reasonable cost.
Ends Statement #7: Diverse employment opportunities.
Impact on Service Level
Current Service Level: Provide reasonably priced Proposed Service Level: Provide reasonably priced
electric power for the citizens of College Station. electric power for the citizens of College Station.
Provide prompt response to customer needs. Provide a faster response to customer needs.
Impact on Performance Indicators
Current Performance Indicator: Reduce Proposed Performance Indicator: Hold
distribution O&M expense per retail customer below the distribution and O&M relatively constant (not increase).
APPA Southwest/West regional average of $80 per retail Complete 80% of water service requests in 5 days or less.
customer. Complete 100% of waste water requests in 5 days or less.
Complete 75% of service requests in 5 day's for water.
Complete 100% of waste water requests in 5 days.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request Currently there are 3 foreman who postpone their
1000
Salaries & Benefits
29,701 supervisory duties and paperwork to perform these
2000
Supplies
700 locates. This position would perform the locates for the
3000
Maintenance
department allowing the different divisions to run more
4000
Professional Services
efficiently. There would not be any actual dollar savings,
5000
Property Services
780 however there would be greater operational efficiencies.
6000
Other Services
19,240
7000
Capital
Total
$50,421
Explanation of Costs
Salaries/Benefits
pay grade 421; Supplies gas and tools; Property Services = mobile phone and uniforms; Other
Services = Vehicle w/tool box and radio, and one year fleet replacement cost.
10A
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank 4
Maintenance of Service Level Division Rank 2
DEPARTMENTIDIVISION: Pub. Utilities 5192 TOTAL THIS REQUEST: $2.300
ACTIVITY CENTER: Tech. Svcs. Admin. 601 LESS SAVINGS:
PREPARED BY: T. Michalskv NET EFFECT ON BUDGET: $2.300
Proposed Project or Program
Requesting a hydraulic operated compression wrench. It is used by crews when working on energized conductors. It will
be put on unit #92-29, a bucket truck, to completely outfit the vehicle for daily operations. Will allow for another crew to be
developed for faster response time to problem calls and faster repair time.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide reliable electric Proposed Service Level: Provide more reliable
service to the citizens of College Station. electric service.
Impact on Performance Indicators
Current Performance Indicator: Keep outage Proposed Performance Indicator: Keep outage
minutes per year below 800,000 minutes. minutes per year below 800,000 minutes.
Keep frequency of outages below national average of 1.45 Lower outage duration to below the College Station
per year. average of 46 minutes.
Keep duration of outages below national average of 90
nutes per outanp
M
Appropriation Explanation of Savings/Revenues
Category Description Request None
1000 Salaries & Benefits
2000 Supplies
3000 Maintenance
4000 Professional Services
5000 Property Services
6000 Other Services
7000 Capital 2,300
Total $2,300
Explanation of Costs
Capital = purchase price of hydraulic operated compression wrench.
103
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
I X I
DEPARTMENT/DIVISION: Pub. Utilities 5191
ACTIVITY CENTER: Subst./Meterina 603
PREPARED BY: G. Lanae
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $3.000
LESS SAVINGS:
NET EFFECT ON BUDGET: $3.000
5
K
.I Proposed Project or Program
Requesting Hotstick meter test clamps. This equipment will allow us to check large electrical transformers for metering
accuracy and will compliment the test equipment. The equipment will also reduce the hazard of working on high voltage,
energized conductors by allowing the technicians to install from ground level.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level -
Current Service Level: Provide accurate customer Proposed Service Level: Provide more accurate
I billing through electrical meter maintenance. customer billing through electrical meter maintenance.
Impact on Performance Indicators
Current Performance Indicator: none Proposed Performance Indicator: Conduct tests
on 10% of residential meters annually.
Test all commercial meters annually.
Test all primary meters twice per year.
Respond to 100% of service requests within 24 hours.
Appropriatinn
Category
.
Description
........ . 4666" ""' ..... . . .......... ..
........... . .. Sala'r'ies'&' Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
Explanation of Savings/Revonucs
Request Find malfunctioning meters to ensure billing is more
accurate and the appropriate amount of revenue is being
received.
3,000
$3,000
Explanation of Costs
Capital = purchase price of Hotstick meter test clamps.
104
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
X
DEPARTMENTIDIVISION: Pub. Utilities 5191
ACTIVITY CENTER: Traffic Sia. Sys. 605
PREPARED BY: G. Lanae
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $7.000
LESS SAVINGS:
NET EFFECT ON BUDGET: $7.000
r
3
Proposed Project or Program
Requesting a replacement concrete saw. The current saw has been in service for over ten years and is inadequate in size
and is beyond rebuilding. The saw is also proving to be a safety hazard and need to be replaced.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Maintain signals to provide Proposed Service Level: No change in service level.
safe, efficient traffic movement,
Impact on Performance Indicators
Current Performance Indicator: Keep traffic signal Proposed Performance Indicator: No change in
system operational 99.5% of the time. performance indicator.
Complete 100% of service requests within 24 hours.
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital 7,000
Total $7,000
Explanation of Savings/Revenues
Explanation of Costs
Capital = purchase price of concrete saw.
105
Service Level Adjustment
Increased Service Level I X I
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Pub. Utilities 5010
ACTIVITY CENTER: Admin. 601
PREPARED BY: B. Pohl
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $24.000
LESS SAVINGS:
NET EFFECT ON BUDGET: $24.000
Proposed Project or Program
10
I
Requesting a Timekeeper Central System. It is an integrated time accounting solution software and a variety of data
collection options including the terminal. The system completely automates the manual payroll preparation process and
provides a wide number of labor management tools. Currently entering and keeping PUD employee time has
nPPrn)e6mntP1%t 9 fn A efanc Th v Q QnfKAinr,= utill rar4i ino thnf fn ') efim. c,
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide reasonably priced Proposed Service Level: Provide more reasonably
electric power for the citizens of College Station. priced electric power for the citizens of College Station.
Impact on Performance Indicators
Current Performance Indicator: Reduce Proposed Performance Indicator: Further reduce
distribution O&M expense per retail customer below the distribution O&M expense per retail customer below the
APPA Southwest/West regional average of $80 per APPA Southwest/West regional average of $80 per
customer. customer.
Hold constant the cost of processing time sheets. (Not
increase or add personnel.)
Appropriation
Explanation of Savings/Revenues
Category
Description
Request
Gained efficiency from no duplication of effort and staff is
1000
Salaries & Benefits
freed up to do their assigned tasks.
2000
Supplies
3000
Maintenance
1,000
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital
23,000
Total
$24,000
Explanation of Costs
Maintenance = maintenance for Timekeeper Central System software.
Capital = hardware $9,000 and software $14,000.
106
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
I X I
DEPARTMENT/DIVISION: Pub. Utilities 5191
ACTIVITY CENTER: Substation/Meterina 603
PREPARED BY: G. Lanae
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST: $3.000
LESS SAVINGS:
NET EFFECT ON BUDGET: $3.000
13
4
Proposed Project or Program
Requesting a laptop computer. This computer would be used in voltage monitoring, meter programming, and relay and
ACP testing. Presently, one computer is shared by eight individuals in the Substation/Metering area. The additional
computer would increase efficiency by providing each area with access to an available unit.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost,
Impact on Service Level
Current Service Level: Provide reliable electric Proposed Service Level:
service to the citizens of College Station. Provide more reliable and accurate electric service and
customer billing through electrical meter maintenance
to the citizens of College Station.
Impact on Performance Indicators
Current Performance Indicator: Test 10% of Proposed Performance Indicator: Test 10% of
residential meters annually, test all commercial meters residential meters annually, test all commercial meters
annually, test primary meters twice per year. annually, test primary meters twice per year.
(Increase the number of accurate meters.)
Appropriation
Category
Description Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 3,000
Total $3,000
Capital = purchase price of laptop computer.
Explanation of Savings/Revenues
Explanation of Costs
107
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level
X
DEPARTMENTIDIVISION: Pub. Utilities 5191
ACTIVITY CENTER: Traffic Sia. Svs. 605
PREPARED BY: G. Lanae
City Rank
Department Rank 14
Division Rank 5
TOTAL THIS REQUEST: $3.000
LESS SAVINGS:
NET EFFECT ON BUDGET: $3.000
Proposed Project or Program
Requesting a replacement computer. The present computer is over 7 years old & has a history of prolonged downtime
and costly repairs. It cannot process the amount of information required in monitoring and maintaining our Traffic System,
& it is incompatible with the city's network. This is part of the traffic system & not part of the network system.
Council Ends Statement/issues
Ends Statement #5: Quality Service at a reasonable cost.
r
Impact on Service Level
Current Service Level: Maintain signals to provide Proposed Service Level: No change in service level.
safe, efficient traffic movement.
Impact on Performance Indicators
Current Performance Indicator: Maintain 99.5% Proposed Performance Indicator: No change in
system availability. performance indicators.
I Complete 75% of service calls on the same day.
Appropriation
Explanation of Savings/Revenues
Category
Description
Request None
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital
3,000
Total
$3,000
Explanation of Costs
Capital = purchase price of computer.
A
108
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank I
Maintenance of Service Level X I Division Rank I
DEPARTMENTIDIVISION: 6026 TOTAL THIS REQUEST: $15.000
ACTIVITY CENTER: 674 LESS SAVINGS: 0
PREPARED BY: N. Bauer NET EFFECT ON BUDGET: $16.000
Proposed Project or Program
Provide an additional $15,000 for a maintenance contract on the existing NCR that is used to produce utility bills. During
the process of estimating the target the NCR maintenance was not included. The age of the existing system and the fact
that the city will not have the new system completely installed prior to the end of the current contract makes this important.
Council Ends Staternekils" s u'es
Council Ends Statement 5: Citizens benefit from value and quality of service delivered at a reasonable tax rate.
Impact on Service Level
Current Service Level: Provide professional and Proposed Service Level: No change in service level.
helpful customer service to city computer end users.
... ..... . ...
Impact on Performance Indicators
Current Performance Indicator: Provide for 98% Proposed Performance Indicator: Failure to
11up time" for mid -range computer systems during normal extend the contract could result in not having adequate
business operating times. response to an equipment failure and could delay billing and
collection processes for the city's utilities averaging more
than $3.5 million in monthly revenues.
Appropriation
.. ............
Explanation of Savings/Revenues
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance $15,000
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital
Total $151000
. ...... ...
Explanation of Costs
The maintenance
contract is based on the current annual cost of the maintenance contract. It is anticipated that the
amount will be reduced and prorated for the actual time that the contract is necessary as that becomes more predictable.
Any reduction in the time needed for the contract will reduce the cost.
109
Service Level Adjustment
Increased Service Level
Decreased Service Level
Maintenance of Service Level x
DEPARTMENTIDIVISION: Electric Fund
ACTIVITY CENTER:
PREPARED BY:
City Rank
Department Rank
Division Rank
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
$16,250
0
$15,250
I Proposed Project or Program
This package is part of the funding mechanism for the 800 Mghtz Radio System Project that is in the current CIP budget.
It has been proposed to pay for this project using debt and using an interfund loan that is to be paid back through the
department users of the radio system. This package funds the Electric Fund portion of the 800 Mghtz Project.
Council Ends Statement/issues
Council End Statement: 4) Education/Information
Council End Statement: 5) Quality Service
Impact on Service Level
Current Service Level: Provide efficient Proposed Service Level: No change
communications services for the city's internal customers.
-1
Impact on Performance Indicators
Current Performance Indicator: Maintain service Proposed Performance Indicator: No change
I reliability through proper maintenance
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$15,250
Explanation of Savings/Revenues
Explanation of Costs
The package includes $15,250 from the Electric Fund for 10 years to pay for the Electric Fund portion of the 800 mghtz
I radio system.
110
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank
Maintenance of Service Level Division Rank
DEPARTMENT/DIVISION: 9111 Eco. Dev. Cori). TOTAL THIS REQUEST: -W.000
ACTIVITY CENTER: 949 LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $17.000
Proposed Project or Program
Provide Economic Development services to Bryan/College Station.
Council Ends Statement/issues
Ends Statement #4: Educational/information, Ends Statement #5: Quality service at a reasonable rate, and Ends
Statement #7: Diverse employment opportunities.
Impact on Service Level
Current Service Level: Provide: marketing, Proposed Service Level: Provide: marketing,
promotion, and development services to prospective new promotion, & dev. services to prospective new businesses
businesses and industry; marketing of available land in CS and industry; marketing of available land in CS Bus. Park;
Bus. Park; existing business enhancement, retention, and existing business enhancement, retention, and expansion
expansion programs; and small business support. programs; small business support; and tech. transferprog.
wITech. Lken. Office of Texas A &M Univ. System.
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Category
Description Request None.
1000
Salaries & Benefits 17,000
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital
Total $17,000
Explanation of Savings/Revenues
Explanation of Costs
Virtually all of the increase in the FY 96 funding request is due to a proposed new position - Technology Transfer/TAMUS
Liaison.
April 24, 1995
Mayor Larry Ringer
City of College Station
P. 0. Box 9960
College Station, Texas 77842
Dear Larry:
B)t
BRYAN/COULME STATM
Eoowmc DEVELOPMENT COR�TION
4001 EAST 29TH ST., STE. 180
BRYAN, TX 77802
The EDC board approved the Proposed Fiscal Year 1996 Budget on April 20 during our regular
monthly meeting. Even though Fiscal Year 1996 does not begin until October 1, 1995, and the
City of College Station requested our budget by June 7, 1995, we are beginning the budget
process early so that all EDC funding entities have plenty of time to consider and act on our
requests.
There has not been a budget increase in the EDC since Fiscal Year 1992. Virtually all the
increase in the enclosed budget is dedicated to a proposed new position, Technology
Transfer/TAMUS Liaison. There is a job description and budget enclosed for the proposed new
position.
The request to the City of College Station is for $152,500. Enclosed you will find:
* Proposed FY '96 Budget -
* Listing of EDC Board of Directors
* Summary of EDC industrial and other successful locations
* Job description and budget for new Technology Transfer/TAMUS Liaison position
Services currently provided by the EDC to the citizens of College Station directly or through
contract with the Chamber of Commerce and Small Business Development Center include:
* Marketing, promotion and development services to prospective new business and
industry (excluding retail)
* Marketing of available land in the College Station Business Park, in addition to
privately owned land in College Station
(409) 260-1755 - FAX (409) 260-5252 - 1-800-347-3033
112 -
Page 2 - Mayor Ringer
Technology transfer program in cooperation with the Technology Licensing Office of
The Texas A & M University System (on a limited basis pending funding for new
position
* Existing business enhancement, retention and expansion programs
* Small business start-up counseling and training
You will be contacted in the near future to set up a meeting with key EDC leaders to discuss the
budget request.
Thank you for your continuing support of community economic development programs. We
look forward to more success and welcome your input and advice. Please notify me if
clarification or more information is needed.
Sincerely,
Robert M. Worley
Executive Director
Encl. (4)
cc: Charles Cryan and Elrey Ash
113
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Continuance of Service Level X Division Rank
FUND: 211 Electric Fund TOTAL THIS REQUEST: $70.036
DIVJACT.: 9111-900 LESS SAVINGS:
PREPARED BY: J. GRAFF NET EFFECT ON BUDGET: $70.035
Proposed Project or Program
Funding for Merit and Scale Adjustment for the 1995 - 96 Fiscal Year.
Council Ends Statement/Issues
Impact on Service Level -
Current Service Level: Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Explanation of Savings/Revenues
Category
Description
Request None.
1000
Salaries & Benefits
70,035
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
$70,035
J
Explanation of Costs
Merit and Scale Adjustment costs as reviewed by the city council on March 8, 1995 and April 26, 1995.
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. ttAd
Sence
of.j�ce
n
,
P
k
tted
*e�ve COn-"o 'o,
teovzo
'Tof.1%ce
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117
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Pub. Utilities 5194
ACTIVITY CENTER: Water Dist. 615
PREPARED BY: J. Koska
City Rank
Department Rank 3
Division Rank 2
TOTAL THIS REQUEST: $49.500
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $49.500
Proposed Project or Program
Funds requested are for purchase of an additional back hoe/loader to install water taps, repair water mains, etc. This
equipment will increase capability, productivity, and efficiency and allow for decreased time of installations of new water
services.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
I Impact on Service Level
J! Current Service Level: Provide prompt response to Proposed Service Level: Provide a faster response
I customer needs. to customer needs.
Impact on Performance Indicators
Current Performance Indicator: Complete 88% of Proposed Performance Indicator: Complete
service requests within 5 days. 100% of services request within 5 days.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services $49,500
7000
Capital
Total $49,500
None.
Explanation of Savings/Revenues
i Explanation of Costs
Other services = purchase price of back hoe/loader ($45,000) + one year fleet replacement cost ($4,500).
118
Service Level Adjustment
Increased Service Level X City Rank
Decreased Service Level Department Rank 8
Maintenance of Service Level Division Rank 6
DEPARTMENTIDIVISION: Pub. Utilities 5194 TOTAL THIS REQUEST: $8.500
ACTIVITY CENTER: Water Prod. 612 LESS SAVINGS: 0
PREPARED BY: J. Koska NET EFFECT ON BUDGET: $8.500
Proposed Project or Program
Funds requested are for purchase of a portable electronic strap -on flow meter. It will be used to verify accuracy of well
master flow meters, determine water loss, and flows on water and sewer main collection lines.
Council Ends Statementlissues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide a reliable municipal
Proposed Service Level: Provide a more reliable
water supply.
municipal water supply.
Impact on Performance Indicators
Current Performance
Indicator: Percentage of
Proposed Performance Indicator: Percentage of
unaccounted for water not to exceed 9%.
unaccounted for water not to exceed 8%.
Appropriation
Explanation of Savings/RevenUes
Category
Description Request
None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 8,500
Total $8,500
Explanation of Costs
Capital = purchase price of portable electronic strap -on flow meter.
Service Level Adjustment
119
Increased Service Level
Decreased Service Level
Maintenance of Service Level x
DEPARTMENT/DIVISION: Water Fund
ACTIVITY CENTER:
PREPARED BY:
City Rank
Department Rank
Division Rank
$15.250
0
$15-250
I
I Proposed Project or Program
This package is part of the funding mechanism for the 800 Mghtz Radio System Project that is in the current CIP budget.
It has been proposed to pay for this project using debt and using an interfund loan that is to be paid back through the
department users of the radio system. This package funds the Water Fund portion of the 800 Mghtz Project.
TOTAL THIS REQUEST:
LESS SAVINGS:
NET EFFECT ON BUDGET:
Council Ends Statement/Issues
Council End Statement: 4) Education/information
Council End Statement: 5) Quality Service
Impact on Service Level
Current Service Level: Provide efficient Proposed Service Level: No change
communications services for the city's internal customers.
Impact on Performance Indicators
,Current Performance Indicator: Maintain service Proposed Performance Indicator: No change
reliability through proper maintenance
Appropriation
Exvlanation of Savinas/Revenues
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$15,250
Explanation of Costs
The package includes $15,250 from the Water
Fund for 10 years to pay for the Water Fund portion of the 800 mghtz radio
system.
120
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Continuance of Service Level X Division Rank
FUND: 212 Water Fund TOTAL THIS REQUEST: $18.181
DIVJACT.: 9111-900 LESS SAVINGS:
PREPARED BY: J. GRAFF NET EFFECT ON BUDGET: $18.181
Proposed Project or Program
Funding for Merit and Scale Adjustment for the 1995 - 96 Fiscal Year.
Current Service Level:
Council Ends Statement/issues
Impact on Service Level
Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indleator:
Appropriation
Explanation of Savings/Revenues
Category
Description
Request None.
1000
Salaries & Benefits
18,181
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital
Total
$18,181
Explanation of Costs
Merit and Scale Adjustment costs as reviewed by the city council on March 8, 1995 and April 26, 1995.
VIL
Nov
NNN
.9
r
9
t
We'reCommitted
AQqrA. Ar ,
To Excellence
123
Service Level Adjustment
Increased Service Level X
Decreased Service Level
Maintenance of Service Level
DEPARTMENT/DIVISION: Pub. Utilities 5195.
ACTIVITY CENTER: Yk9ewater Trmt. 621
PREPARED BY: L. Carter
City Rank
Department Rank
Division Rank I
TOTAL THIS REQUEST: $60.500
LESS SAVINGS: 0
NET EFFECT ON BUDGET: $60.500
Proposed Project or Program
Improvements at CCWWTP require the acquisition of a sludge spreader vehicle. This request is for the additional funds
required for the purchase of the spreader vehicle.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
3urrent Service Level: Attain and maintain all state Proposed Service Level: Abide with all state and
ind federal regulations regarding WWTPs. federal regulations regarding waste water treatment plant
permits.
Impact on Performance Indicators
--urrent Performance Indicator: Stay within Proposed Performance Indicator: Stay within
lischarge parameters 100% of the time discharge parameters 100% of the time .
Apply 100% of sludge produced to land in a cost
effective manner.
kppropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services 60,500
7000
Capital
Total $60,500
None.
Explanation of Savings/Revenues
Explanation of Costs
or IFY 95 there was $38,000 approved for replacement of a dump truck. Improvements at the Wastewater Treatment
lant require the acquisition of a sludge spreader vehicle. Therefore, the currently authorized funds for the dump truck
,placement will be rolled over into the FY 96 budget year. This request is for the additional funds ($55,000) required for
'e purchase of the spreader vehicle and the one year replacement cost ($5,500). Total price = $93,000.
i
124
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank 5
DEPARTMENT/DIVISION: Pub. Utilities 5195 TOTAL THIS REQUEST: $5.000
ACTIVITY CENTER: Wastewater Trmt. 621 LESS SAVINGS: 0
PREPARED BY: L. Carter NET EFFECT ON BUDGET: $5.000
Proposed Project or Program
This request is for an automatic sampling machine. This equipment will reduce the workload of the current laboratory staff,
therefore delaying the need to hire an additiional Laboratory Technician.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
... .... .......... ....
Impact on Service Level
Current Service Level: Attain and maintain all state Proposed Service Level: No change in service level.
and federal regulations regarding WWTP permits.
Impact on Performance Indicators
Current Performance Indicator: 100% of the time Proposed Performance Indicator: No change in
within discharge parameters. performance indicator.
Appropriation
Category
Description Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 5,000
Total $5,000
Explanation of Savings/Revenues
Explanation of Costs
Capital = purchase price of automatic sampling machine.
125
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level x Division Rank
DEPARTMENT/DIVISION: Wastewater Fund TOTAL THIS REQUEST: $15.250
ACTIVITY CENTER: LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $15,250
Proposed Project or Program
This package is part of the funding mechanism for the 800 Mghtz Radio System Project that is in the current CIP budget.
It has been proposed to pay for this project using debt and using an interfund loan that is to be paid back through the
department users of the radio system. This package funds the Wastewater Fund portion of the 800 Mghtz Project.
Council Ends Statement/Issues
Council End Statement: 4) EducationA nformation
Council End Statement: 5) Quality Service
Impact on Service Level
blurrent Service Level: Provide efficient Proposed Service Level: No change
",ommunications services for the city's internal customers.
Impact on Performance Indicators
�-urrent Performance Indicator: Maintain service Proposed Performance Indicator: No change
,eliability through proper maintenance
kppropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
6000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$15,250
Explanation of Savings/Revenues
Explanation of Costs
he package includes $15,250 from the Wastewater Fund for 10 years to pay for the Wastewater Fund portion of the 800
�ghtz radio system.
126
Increased Service Level
Decreased Service Level
Continuance of Service Level
Service Level Adjustment
City Rank
Department Rank
X Division Rank
FUND: 213 Wastewater Fund TOTAL THIS REQUEST: $28.994
DIVJACT.: 9111-900 LESS SAVINGS:
PREPARED BY: J. GRAFF NET EFFECT ON BUDGET: 128.994
Proposed Project or Program
Funding for Merit and Scale Adjustment for the 1995 - 96 Fiscal Year.
o un cil Ends Statement/Issues
Impact on Service Level
Current Service Level: Proposed Service Level:
.... ..... ... .
Impaci"o'n P er,formance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation
Category
1000
2000
3000
4000
5000
6000
7000
Description
Salaries & Benefits
Supplies
Maintenance
Professional Services
Property Services
Other Services
Capital
---- --- — -- ------- . .........
Explanation of Savings/Revenues
Request None.
28,994
Total $28,994
Explanation of Costs
Merit and Scale Adjustment costs as reviewed by the city council on March 8, 1995 and April 26, 1995.
SOLID WASTE
COLLECTION
FUND
I
In
m
6 , tted
\Vdre CO
TO
.,xcelien,ce
b -
a
129
Service Level Adjustment
Increased Service Level I X I
Decreased Service Level
'Maintenance of Service Level
DEPARTMENT/DIVISION: Pub. Services 4471
ACTIVITY CENTER: Comm. Collection 584
PREPARED BY: J. Smith
City Rank
Department Rank I
Division Rank I
TOTAL THIS REQUEST: $4.000
LESS SAVINGS:
NET EFFECT ON BUDGET: $4.000
Proposed Project or Program
Requesting an extension of the Pilot Apartment Recycling Program through March of 1996. This extension is due to the
lack of data (ie. tonnage, costs, etc.) needed to properly evaluate the program. Extending this program through March of
1996 will allow us to collect an entire year of data for an accurate evaluation of this process.
Council Ends Statement/issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide residential recycling Proposed Service Level: Continue pilot recycling
for apartment residents. program.
Impact on Performance Indicators
Current Performance Indicator: Annually divert Proposed Performance Indicator: Annually divert
9.5% of the Residential Municipal Solid Waste (MSW) 11.5% of the Residential Municipal Solid Waste (MSW)
stream. stream.
Appropriation
Category
Description
Request
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
1,500
5000
Property Services
1,100
6000
Other Services
1,400
7000
Capital
Total
$4,000
None
Explanation of Savings/Revenues
Explanation of Costs
Professional Services = contract labor to get containers serviced.
Property Services = advertising/promotional activities.
Other Services = rental of containers.
In the event the city decides to expand the program and make it a part of the normal service, there will be a budget
amendment during FY 96.
130
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level X Division Rank
DEPARTMENTIDIVISION: Public Services 4471 TOTAL THIS REQUEST: $2.000
ACTIVITY CENTER: Residential Coll. 582 LESS SAVINGS:
PREPARED BY: J. Smith NET EFFECT ON BUDGET: $2.000
W
Proposed Project or Program
Requesting 1 computer that will be used to access the Utility Billing System to obtain information on the type & number of
containers utilized at each customer location, service days per week, & monthly collection fee. Also, the system will permit
us to track/locate each container by ID # & will assist in the monitoring & maintenance of our comm. collection system.
Council Ends Statement/Issues
Ends Statement #5: Quality Service at a reasonable cost.
Impact on Service Level
Current Service Level: Provide residential solid Proposed Service Level: No change in service
waste collection for College Station citizens. levels.
Provide commercial sanitation service to College Station
businesses.
Impact on Performance Indicators
Current Performance
Indicator: 1% or less Proposed Performance Indicator: No change in
missed collection
reports per week. performance indicator.
Appropriation
Explanation of Savings/Revenues
Category
Description Request None.
1000
Salaries & Benefits
2000
Supplies
3000
Maintenance
4000
Professional Services
5000
Property Services
6000
Other Services
7000
Capital 2,000
Total $2,000
Explanation of Costs
Capital Cost software $200 and hardware $1,800.
131
Service Level Adjustment
Increased Service Level City Rank
Decreased Service Level Department Rank
Maintenance of Service Level x Division Rank
,DEPARTMENT/DIVISION: Sanitation Fund TOTAL THIS REQUEST: $16.250
ACTIVITY CENTER: LESS SAVINGS: 0
PREPARED BY: NET EFFECT ON BUDGET: $15-250
Proposed Project or Program
rhis package is part of the funding mechanism for the 800 Mghtz Radio System Project that is in the current CIP budget.
t has been proposed to pay for this project using debt and using an interfund loan that is to be paid back through the
Jepartment users of the radio system. This package funds the Sanitation Fund portion of the 800 Mghtz Project.
Council Ends State me nt1lss ues
,ouncil End Statement: 4) Education/Information
:�ouncil End Statement: 5) Quality Service
Impact on Service Level
Durrent Service Level: Provide efficient Proposed Service Level: No change
,ommunications services for the city's internal customers.
Impact on Performance Indicators
,,urrent Performance Indicator: maintain service Proposed Performance Indicator: No change
-eliability through proper maintenance
Appropriation
Category
Description
Request
1000
Salaries & Benefits
$ 0
2000
Supplies
0
3000
Maintenance
0
4000
Professional Services
0
5000
Property Services
0
6000
Other Services
0
7000
Capital
0
Total
$15,250
Explanation of Savings/Revenues
Explanation of Costs
Fhe package includes $15,250 from the Sanitation Fund for 10 years to pay for the Sanitation Fund portion of the 800
nghtz radio system.
132
Increased Service Level
Decreased Service Level
Continuance of Service Level
Service Level Adjustment
City Rank
Department Rank
X Division Rank
FUND: 214 Solid Waste Collection Fund TOTAL THIS REQUEST: $15.962
DIVJACT.: 9111-900 LESS SAVINGS:
PREPARED BY: J. GRAFF NET EFFECT ON BUDGET: $16.96Z_
Proposed Project or Program
Funding for Merit and Scale Adjustment for the 1995 - 96 Fiscal Year.
......... ..... ........... . ...... .... .. ..... . ..... .. ... ...........
Council Ends Statementlissues
Impact on Service Level
Current Service Level: Proposed Service Level:
Impact on Performance Indicators
Current Performance Indicator: Proposed Performance Indicator:
Appropriation Explanation of Savings/Revenues
Category Description Request None.
1000
Salaries & Benefits
15,962
2000
Supplies
3000
Maintenance
4000
Professional Services
6000
Property Services
6000
Other Services
7000
Capital
Total
$15,962
Explanation of Costs
Merit and Scale
Adjustment costs as reviewed by the city council on March 8, 1995 and April 26, 1995.
133
,W;0
,4 CITY OF COLLEGE STATION
BUDGET & RESEARCH DEPARTMENT
�Sw P.O. BOX 9960 1101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77842
(409) 764-3577 Fax (409) 764-3571
MEMORANDUM
TO: Tom Brymer, Interim City Manager
Basic Services Team
FROM: Charles Cryan, Interim Director of Budget and Research
DATE: June 7, 1995
SUBJECT: FY 1995-96 Fleet Replacement
For FY 1995-96, there is approximately $788,752 worth of vehicles/equipment recommended for
replacement by the Fleet Coordinators Group. The total amounts requested and recommended
are broken down by fund as follows with the number of vehicles/equipment requested and
recommended for replacement in parentheses:
General Fund
Electric Fund
Water Fund
Wastewater Fund
Solid Waste Collection Fund
Requested
$707,752 (22)
80,825(3)
27,750(l)
175,000(4)
92,000(l)
$1.083.327 (31)
Recommended
$610,252 (15)
38,500(l)
0(0)
48,000(2)
92,000(l)
$788.752 (19)
The city's policy is to replace a vehicle or piece of equipment with a similar vehicle or piece of
equipment. There are two vehicles recommended for replacement in which the replacement
being sought is an upgrade over the current equipment (ie. I ton pickup rather than a 3/4 ton
pickup, larger engine than what is currently in the vehicle/equipment, etc.). One is in the
General Fund in the Forestry Division of the Parks and Recreation Department and the other one
is in the Wastewater Fund in the Treatment Division of the Public Utilities Department. Cost for
vehicles similar to existing equipment is budgeted in the Fleet Replacement Fund. Amounts
associated with the upgrades will be requested through the decision package process.
134
Radios are an integral part of most motor vehicle equipment. If the city purchases the 800 Mhz
system this year, then any dollar amounts associated with radios in the vehicles/equipment
packages recommended for replacement will be removed. This amount for vehicles/equipment
requested and recommended per fund is as follows:
For Requested
For Recommended
Equipment
Equipment
General Fund
$46,000
$30,800
Electric Fund
4,000
0
Water Fund
2,000
0
Wastewater Fund
6,000
2,000
Solid Waste Collection Fund
2.000
zM
WOO
$34,800
135
F-111111 42110 molts fell CA I
FUND
General Fund
Electric Fund
Water Fund
Wastewater Fund
Solid Waste Collection Fund
TOTAL ESTIMATED
REPLACEMENT COST
$610,252.00
38,500.00
r
lexelf]
48,000.00
92,000.00
TOTAL: $788,752.00
136
GENERAL FUND
Total
Estimated
Vehicle
Vehicle
Composite
Replacement
Cumulative
Dept./Div.
Description
Ref. #
Score
Cost
Total
Pg. #
1
4141-541
1993 Chevy Caprice
41-11
27
23,700.00
23,700.00
3
2
4141-541
1993 Chevy Caprice
41-12
27
23,700.00
47,400.00
5
3
4141-541
1993 Chevy Caprice
41-13
25
23,700.00
71,100.00
7
4
4141-541
1993 Chevy Caprice
41-14
23
23,700.00
94,800.00
9
TOTAL:
$94,800.00
5
4251-562
1981 C30 One Ton Mini Pumper
51-62
58
73,650.0011
168,450.0011
17
6
4251-562
1981 Chevy One Ton PU
51-63
69
24,475.00
192,925.00
19
TOTAL:
$98,125.00
7
4431-632
1982 Cat Loader
31-03
51
90,000.00
282,925.00
21
8
4431-632
1984 International Dump Truck
31-20
40
42,000.00
324,925.00
23
9
4431-632
1977 Rosco Asphalt Distributor
31-21
77
86,000.00
410,925.00
25
10
4431-632
1984 International Dump Truck
31-22
36
42,000.00
452,925.00
27
11
4431-632
1979 Broce Broom
31-32
80
38,000.00
490,925.00
29
12
4432-633
1985 J.D. w/Side Boom Mower
32-03
49
40,000.00
53.0,925.00
35
TOTAL:
$338,000.00
13
5383-658
1988 Chevy Crew Cab PU
83-26
54
26,327.0011
557,252.00
37
14
5384-659
1978 Mitts & Merrill Tree Chipper
84-02
11
63
11
18,000.00
575,252.00
41
1
15
5384-659
1987 Chevy One Ton PLI
84-12
47
35,606.00
610,252.00
43
TOTAL:
$79,327.00
GENERAL FUND TOTAL: $610,262.00_
137
Vehicle
Dept./Div. Description
1 5192-601 1990 Ditch Witch
ELECTRIC FUND
Total
Vehicle Composite
Ref. # Score
92-56 45
ELECTRIC FUND TOTAL -
Estimated
Replacement
Cost
38,500.0011
$38,500.00
Cumulative
Total Page #
38,500.0011 49 1
138
WATER FUND
Total Estimated
Vehicle Vehicle Composite Replacement Cumulative
Dept./Div. Description Ref. # Score Cost Total Page #
WATER FUND TOTAL: $0.00
Mue
WASTEWATER FUND
Total
Estimated
Vehicle
Vehicle
Composite
Replacement
Cumulative
Dept./Div. Description
Ref. #
Score
Cost
Total Page #
1 5195-621 1980 F800 Dump Truck
95-01
49
$40,000.0011
$40,000.0011 53 1
2 5195-621 1984 Three Wheeler
95-09
25
8,000.00
48,000.0011 57 1
WASTEWATER FUND TOTAL: $48,000.00
140
SOLID WASTE COLLECTION FUND
Total
Vehicle Vehicle Composite
Dept./Div. Description Ref. # Score
1 4471-582 1989 Crane Carrier w/Pac. REL 71-19 31
SOLID WASTE COLLECTION FUND TOTAL:
Estimated
Replacement Cumulative
Cost Total Page #
$92,000.0011 $92,000.0011 61 1
$92,000.00
141
Strategic Issues Addressed
Strategic Issue #1 -- Northgate Revitalization & Development
Net
Other
Description
Department
Budget Effect
Issues Addressed
Northgate Revitalization Debt Svc.
Non -departmental
$450,000
Strategic Issue #6 -- Community Appearance and Strategic
Net
Other
Description
Department
Budget Effect
Issues Addressed
Banners at entrances
Development Services
$10,000
Landscape incentive pilot prog.
Development Services
10,000
Paint testing
Development Services
10,000
Street sign supplies
Public Services
8,500
Guardrail Upgrades
Public Services
15,000
Landscape maintenance
PARD
7,200
Cemetery landscape
PARD
17,575
WPC handrail
PARD
10,000
WPC planter
PARD
10,000
Public Art
PARD
24,000
#16
-TOTAL
$122,275
Strategic Issue #13 -- Electronic Access to City Services
Laptops for Council
General Government
$41,230
(nternet access
Management Services
33,516
TV access to City Hall
Management Services
239,000
TOTAL
$313,746
Strategic Issue #16-- George Bush Library
Tourist housing analysis
PARD
$10,000
Strategic Issue #18-- Youth at risk
Resource officer
Police
$63,456
#22
Lincoln Center gym floor
PARD
55,000'
#22
Natatorium
PARD
47,294
#15 and #22
Lincoln Center extended hours
PARD
23,510
#22
Lincoln Center survey
PARD
2,000
#22
Adamson Lagoon family nights
PARD
2,100
#22
Teen center closing
PARD
(37,212)
#22
Boy scout program
PARD
1,000
#22
Cub scout program
Police
1,000
#22
TOTAL
$158,148
Strategic Issue #43-- Klosks with City
Information
Kiosks
Management Services
$80,000
#13
TOTAL ALL ISSUES $1,134,169
RUN
OUTSIDE
AGENCY FUNDING REQUESTS
FY 95-96
FY 95-96
FY 93-94
FY 94-95
BASE
ADDITIONAL
GENERALFUND
ACTUAL
BUDGET
REQUEST
OR NEW
RSVP
$4,000
$5,000
$5,000
$0
BVCASA
25,000
25,000
25,000
0
HEALTH DEPARTMENT
74,505
74,505
74,505
2,980
LITERACY VOLUNTEERS OF AMERICA
4,225
8,275
0
0
BRAZOS BEAUTIFUL (1/2 in SW FUND)
0
8,500
8,600
0
EDC INCENTIVE FUNDING
0
50,000
50,000
0
MHMR BRAZOS VALLEY
0
0
0
75,000
TAMU DEPARTMENT OF WILDLIFE & FISHERIES
0
0
0
37,50C
CHAMBER OF COMMERCE DEBT RETIRE.
0
0
0
20,000
$107,730
$171,280
$163,005
$135,480
HOTEL/MOTEL FUND
ARTS COUNCIL
$142,000
$155,000
$155,000
$0
ATHLETIC FEDERATION
14,000
16,725
14,000
0
BALLOON CLASSIC
6,000
5,000
0
0
CONVENTION AND VISITORS BUREAU
420,500
420,500
420,500
34,500
NOON LIONS CLUB-4TH OF JULY
5,650
5,950
5,950
550
SCA STUDENT AMBASSADOR PROGRAM
5,000
8,600
8,500
500
SISTER CITY ASSOC.
0
0
0
9,000
BRAZOS VALLEY BUSH LIBRARY COMMITTEE
0
0
0
50,000
SWIM CLUB
0
0
0
15,400
$592,150
$611,675
$603,950
$109,950
ELECTRIC FUND
ECONOMIC DEVELOPMENT CORPORATION
BVDC REVOLVING LOAN
BUSINESS INCUBATOR
SOLID WASTE COLLECTION FUND
BRAZOS BEAUTIFUL (1/2 IN GENERAL FUND)
TOTAL AGENCY FUNDING AND REQUEST
$140,000
$140,000
$140,000
0
16,667
16,667
25,000
25,000
0
$165,000
$181,667
$156,667
16,000
8,500
8,600
$16,000
$8,500
$8,500
$880,880
$973,122
$932,122
$17,000
0
0
$17,000
FY 95-96
TOTAL
REQUEST
$5,000
25,000
77,485
0
8,500
50,000
75,000
37,500
20,000
$298,485
$156,000
14,000
0
455,000
6,500
9,000
9,000
50,000
15,400
$713,900
$157,000
16,667
0
$173,667
0
8,500
$0
$8,500
$262,430
$1,194,562