HomeMy WebLinkAboutFY 1982 -1983 -- Comprehensive Annual Financial ReportPLEASE RETURN TO
'ITV SECRETARY OFFICE
FINANCE DEPARTMENT
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CITY OF COLLEGE STATION, TEXAS
COMPREHENSIVE ANNUAL FINANCIAL REPORT
JUNE 30, 1983
PREPARED BY
FINANCE DEPARTMENT
CITY OF COLLEGE STATION, TEXAS
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FTNANCTAT. RF'PQRT
FOR THE YEAR ENDED JUNE 30, 1983
TABLE OF CONTENTS
INTRODIJCTORY SECTION: PAGE
Organization Chart 2
Principal. City Officials 3
City Manager's Letter of Transmittal 4
Finance Director's Letter of Transmittal 6
Certificate of Conformance in Financial Reporting 11
FINANCIAL SECTION: EXHIBIT
Auditor's Opinion
14
General Purpose Financial. Statements -- Overview:
Combined Balance Sheet - All Fund Types and Account Groups, o . , 1 16
Combined Statement of Revenues, Expenditures, and Changes
in Fund Balances - All Governmental Fund Types and
Expendable Trust Funds 2 20
Combined Statement of Revenues, Expenditures, and Changes
in Fund Balances - Budget (GAAP Basis) and Actual -
General and Special Revenue Fund Types 3 22
Combined Statement of Revenues, Expenses, and Changes in
Retained Earnings/Fund Balances -- All Proprietary Fund
Types and Similar Trust Funds, e , , , , , , . , , , o , , . , , 4 24
Combined Statement of Changes in Financial Position --
All Proprietary Fund Types and Similar Trust Funds . , , , , . , 5 25
Notes to Financial Statements 26
STATEMENT/
FINANCIAL STATEMENTS OF INDIVIDUAL FUNDS: SCHEDULE
General Fund
Statement of Revenues and Transfers - Estimated
and Realized A-1 44
Statement of Expenditures Compared with Appropriations A-2 46
Special. Revenue Funds
Combining Balance Sheet B-1 56
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balances, a , , o , o , , , , , o e , > a e o B-2 57
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1983
TABLE OF CONTENTS
(CONTINUED)
Revenue Sharing Fund
Statement of Revenues, Expenditures, and Changes in B-3 58
Fund Balance - Budget (GAAP Basis) and Actual
Hotel/Motel Tax Fund
Statement of Revenues, Expenditures, and Changes in B-4 59
Fund Balance - Budget (GAAP Basis) and Actual
STATEMENT/ PAGE
SCHEDULE
Debt Service Fund
Statement of Revenues, Expenditures, and Changes C-1 61
in Fund Balance
Capital Projects Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenditures, and
Changes in Fund Balance
Enterprise Funds
Combining Balance Sheet
Combining Statement of Revenues, Expenses, and Changes
in Retained Earnings
Combining Statement of Changes in Financial Position
Utility Fund
Balance Sheet
Statement of Revenues, Expenses and Changes in
Retained Earnings
Statement of Revenues - Budget (Non-GAAP Budgetary
Basis) and Actual
Statement of Expenses - Budget (Non-GAAP Budgetary
Basis) and Actual
Schedule of Restricted Assets and Liabilities
Payable From Restricted Assets
Schedule of Fixed Assets and Depreciation
D-1 64
D-2 68
E-1 74
E-2 76
E-3 77
E-4 78
E-5 80
E-6 81
E-7 82
E-8 85
E-9 86
ii
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1983
TABLE OF CONTENTS
(CONTINUED)
STATEMENT/ PAGE
SCHEDULE
Schedule of Revenue Bond Debt
E-10 88
Sanitation Fund
Balance Sheet
E-11 90
Statement of Revenues, Expenses, and Changes in
Retained Earnings
E-12 91
Statement of Expenses - Budget (Non-•GAAP Budgetary
Basis) and Actual
E-13 92
Fiduciary Funds
Combining Balance Sheet
F-1 94.
General. Fixed Assets Account Group
Schedule of General Fixed Assets - By Sources
G-1 97
Schedule of Changes in General Fixed Assets
By Function and Activity
G-2 98
General Long -Term Debt Account Group
Schedule of General Long -Term Debt
H-1 101
Schedule of Tax Obligation Bond Debt
H-2 102
Schedule of Other Tax Obligation Debt
H-3 104
SPECIAL SCHEDULES FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
(Projects that Ended or were Approved to be in Operation
During the Fiscal Year):
Statement of. Source and Status of Funds
Program Year 1979
I-1 108
Statement of Program Costs - Program Year 1979
I-?_ 109
Statement of Source and Status of Funds
Program Year 1980
I-3 110
Statement of Program Costs - Program Year 1980
I-4 111
Statement of Source and Status of Funds
Program Year 1981
I-5 112
Statement of Program Costs - Program Year 1981
I-6 113
iii
CITY OF COLLEGE STATION
COMPREHENSIVE ANNUAL FINANCIAL REPORT
FOR THE YEAR ENDED JUNE 30, 1983
TABLE OF CONTENTS
(CONTINUED)
SPECIAL SCHEDULES FOR COMMUNITY DEVELOPMENT TABLE PAGE
BLOCK GRANT FUNDS: (Continued)
Statement of Source and Status of Funds 1_7 114
Program Year 1982
1-8 115
Statement of Program Costs - Program Year 1982
Statement of Source and Status of Funds 1_9 116
Program Year 1983
T-10 117
Auditor's Compliance Statements
STATISTICAL SECTION:
General Governmental Expenditures and Other Uses by Function .
1 121
General Revenues and Other Financing by
Source II 122
III 124
Property Tax Levies and Collections
Assessed and Estimated Actual Value of Taxable Property
IV 126
Property Tax Rates, Ratios, and Levies - All V 128
Overlapping Governments
Ratio of Net General Bonded Debt to Assessed Value and VI 130
Net Bonded Debt Per Capita
VIT 132
Computation of Legal Debt Margin
Statement of Direct and Estimated Overlapping Debt
VIII 133
Ratio of Annual Debt Service Expenditures for General IX 134
Obligation Debt to Total General Fund Expenditures. . . ° . . °
X 135
Schedule of Revenue Bond Coverage. . ° ° . . ° . ° ° ' °
XI 136
Bank Deposits
XII 137
Construction Permits
XIII 138
Principal Taxpayers
XIV 139
Miscellaneous Statistical Data . . . . ° ° ^ ° ° ` ° 00
° ° °
iv
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- 2
CITY OF COLLEGE STATION
PRINCIPAL CITY OFFICIALS
JUNE'30, 1983
Mayor Gary M. Halter
Councilman - At Large Alvin Prause
Councilman At Large. . . . . • • • . • • • • . . • . . . •Robert C. Runnels
Councilman - At Large Vicky Reinke
Councilman - At Large Patricia B. Boughton
Councilman - At Large Gary Anderson
Councilman - At Large Lynn Mcllhaney
North Bardell
City Manager
Assistant City Manager/Director. of Finance A E Van Dever, Jr.
Deputy Director of Finance Glenn Schroeder
Tax Assessor/Collector Karen Dickson
Municipal Court Judge William W. Vance
Lowell
Attorney Denton
City Health Officer Dr T.O. Walton, Jr.
- 3 -
City of Colic
tion
POST OFFICE BOX 99(30 1 101 "TEXAS AVENUE
COLLEGE STATION, TEXAS 77840-2499
September 2, 1983
Honorable Mayor and
Members of the City Council
City of College Station
Dear Council:
In accordance with the statutes of the State of Texas and local charter provisions,
I hereby transmit the annual financial report of the City of College Station as of
June 30, 1983 and for the fiscal year then ended. Responsibility for both the
accuracy of the data presented and the completeness and fairness of the presenta-
tion, including all disclosures, rests with the City. Management believes that the
data, as presented, is accurate in all material respects; that it is presented in a
manner designed to fairly set forth the financial position and results of operations
of the City as measured by the financial activity of its various funds; and that all
disclosures necessary to enable the reader to gain the maximum understanding of the
City's financial affairs have been included.
In developing and evaluating the City's accounting system, consideration is given to
the adequacy of internal accounting controls. Internal accounting controls are
discussed by the finance director in his accompanying letter of transmittal, and
within that framework, I believe that the City's internal accounting controls
adequately safeguard assets and provide reasonable assurance of proper recording of
financial transactions.
This report has been prepared following the guidelines recommended by the Municipal
Finance Officers Association of the United States and Canada. The Municipal Finance
Officers Association awards Certificates of Conformance to those governments whose
annual financial reports are judged to conform substantially with high standards of
public financial reporting including generally accepted accounting principles
promulgated by the National Council on Governmental Accounting. The City of College
Station was awarded a Certificate of Conformance for its fiscal years ending 1981
and 1982 and it is my belief that the accompanying fiscal year 1983 financial report
will also meet program standards.
In accordance with the above -mentioned guidelines, the accompanying report consists
of three parts:
1) Introductory section, including the finance director's letter of
transmittal.
4
Honorable Mayor and
Members of the City Council
City of College Station
September 2, 1983
Page 2
2) Financial section, including the financial statements and
supplemental data of the government accompanied by our independent
auditor's opinion.
3) Statistical section, including a number of tables of unaudited data
depicting the financial history of the government for the past ten
years, information on overlapping governments, and demographic and
other miscellaneous information.
The City Charter requires that the financial statements of the City of College
Station be audited by an independent Certified Public Accountant selected by the
City Council. This requirement has been complied with and our auditor's opinion is
included in the financial section of this report.
The preparation of this annual report could not have been accomplished without the
dedicated effort of the Director of Finance and his entire staff. Their efforts
toward upgrading the accounting and financial reporting system of the City of
College Station have led substantially to the improved quality of information being
reported to the City Council, myself, bond rating companies, state agencies and the
citizens of College Station.
Respectfully submitted,
NORTH BARDELL
City Manager
NBsofl
- 5 -
City f College Station
POST OFFICE BOX 9960 1 101 TEXAS AVENUE
COLLEGE STATION, TEXAS 77840.2499
September 2, 1983
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
The Comprehensive Annual Financial Report of the City of College Station, for
the fiscal year ended June 30, 1983, is submitted herewith. This report was pre-
pared by the City's Finance Department. Responsibility for both the accuracy of the
presented data and the completeness and fairness of the presentation, including all
disclosures, rests with the City. We believe the data, as presented, is accurate in
all material aspects; that it is presented in a manner designed to fairly set forth
the financial position of its various funds; and that all disclosures necessary to
enable the reader to gain the maximum understanding of the City's financial affairs
have been included.
Accounting System and Budgetary Control
In developing and evaluating the City's accounting system, consideration is
given to the adequacy of internal accounting controls. Internal accounting controls
are designed to provide reasonable, but not absolute, assurance regarding: (1) the
safeguarding of assets against loss from unauthorized use or disposition; and (2)
the reliability of financial records for preparing financial statements and main-
taining accountability for assets. The concept of reasonable assurance recognizes
that: (1) the cost of a control should not exceed the benefits likely to be
derived; and (2) the evaluation of costs and benefits requires estimates and judg-
ments by management.
All internal control evaluations occur within the above framework. We believe
that the City's internal accounting controls adequately safeguard assets and provide
reasonable assurance of proper recording of financial transactions.
Budgetary control is maintained at the subfunction level by the encumbrance of
estimated purchase amounts prior to the release of purchase orders to vendors.
Purchase orders which result in an overrun of subfunction balances are not released
until additional appropriations are made available. Open encumbrances are reported
as reservations of fund balance at June 30, 1983.
The Reporting Entity and Its Services
This report includes all of the funds and account groups of the City. It
includes all activities considered by the U.S. Bureau of Census to be part of
(controlled by or dependent on) the City.
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
September 2, 1983
Page 2
The City provides a full range of municipal services and products. These
include police and fire protection, streets, sanitation, health, art -cultural,
parks, public improvements, planning and zoning, general administrative services,
electrical, water and sewer systems.
General Governmental Function
Revenues and other financing sources for general governmental function totaled
$9,132,740 in 1983, an increase of 26.4 percent over 1982. General property taxes
produced 6.46 percent of general revenue as compared to 8.40 percent last year. The
amount of revenues from various sources and the change from the prior year are shown
in the following tabulation:
Increase
Percent (Decrease)
Revenue Source Amount Of Total From 1982
Property Taxes and Penalties $ 589,814 6.46 $ (17,175)
Franchise Taxes
City Sales & Mixed Drink Tax
Licences, Permits & Certificates
Fines & Service Fees
Charges For Services
Contribution From Enterprise Fund
Miscellaneous Revenues
Other Financing Sources
Total
228,951
2,654,600
226,466
492,985
227,962
3,514,930
564,636
632,396
$9,132,740
2.50
29.07
2.48
5.40
2.50
38.49
6.18
51,198
779,878
(73,111)
74,614
50,032
795,396
(71,565)
6.92 318,503
100.00% $1,907,770
Assessed valuations of 769.1 million represented an increase of 336.0 million
over 1982. The major portion of this increase was due to the reappraisal in 1983 by
the Brazos County Appraisal District.
Current tax collections were 95.30 percent of the tax levy. This is the
seventh consecutive year in which current property tax collections have exceeded 95
percent and is the ninth time in ten years collections have exceeded this mark. The
ratio of total collections (current and delinquent) to the current tax levy was
96.76 percent. Allocation of the property tax levy by purpose for 1983 and the
preceding two fiscal years are as follows (amounts per $100 assessed value):
Purpose 1983 1982 1981
General Fund $.0680 $.1448 $.1697
General Obligation Debt .2420 .1652 .2203
Total Tax Rate $.3100 $.3100 $.3900
Honorable Mayor, Members of the
City Council, and City Manager
city of College Station
September 2, 1983
Expenditures and other uses for general governmental purposes (General Fund and
Debt Service) totaled $11,971,292, an increase of 40.9 percent over 1982. Increases
in levels of expenditures for major functions of the City over the preceding year
are shown in the following tabulation:
Increase
Percent (Decrease)
Function Amount 0f Total From 1982
General. Government $ 3,700,909 30.91% $1,445,216
Police 2,051,548 17.14 399,712
Fire 1,819,797 15.20 431,074
Public Services 956,596 7.99 112,122
Parks & Recreation 1,024,694 8.56 245,214
Debt Service 2,417,748 20.20 845,918
Total $11,971,292 100.00% $3.479,256
Unreserved fund balances and retained earnings in the major operating funds
were maintained at adequate levels. The General Fund balance of $1,965,893 was down
$507,804 from 1982; the Capital Projects Fund balance of $811,477 was up $377,584
from the prior year; and the $196,296 balance in the Special Revenue Funds was down
$162,192. Of the $791,876 balance in retained earnings of the Sanitation Fund,
$108,138 is the increase from operations in 1982. The Utility Fund retained earn-
ings increased $2,161,317.
Debt Administration
The ratio of net bonded debt to assessed valuation and the amount of bonded
debt per capita are useful indicators of the City's debt position to municipal
management, citizens and investors. These data for the City at the end of the 1983
fiscal year were as follows:
Ratio of Debt Debt
Ratio of Net Bonded to Present Per
Amount Debt to Assessed Value Market Value Capita
Net Direct
Bonded Debt $19,284,055 2.51% 2.51% $411.55
Outstanding general obligation bonds at June 30, 1983, totaled $20,240,000. In
addition, $2,118,245 of long term notes and certificates are outstanding. For more
detailed information about the debt position of the City, please refer to the
statistical tables in the final section of this report.
The City's bonds continue to carry the same ratings which they have had for the
past few years. The ratings are as follows:
8
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
Moody's Investors Service
General Obligation Bonds A-1 A+
Revenue Bonds A-1 AA -
Cash Management
Cash temporarily idle during the year was invested in time deposits ranging
from 30 to 365 days to maturity. All time deposits were in the the form of certifi-
cates of deposit and U.S. Treasury Bills. The average yield on maturing investments
during the year was 10.0 percent, and the amount of interest earned was $2,192,787.
The City of College Station took bids in 1981 to determine which financial
institutions would serve as City Depositories. The funds were bid by groups:
operating, bond, and debt service funds. Very favorable results were achieved in
that all operating funds received a rate equal to a factor of 1.29 times the rate in
the Treasury bill yield column while all other funds received 1.12 times the rate in
that column. Another significant gain is, on a weekly basis, all funds were
invested over the weekend per a repurchase agreement which is part of the Depository
Contract. During the year ended June 30, 1983, this repurchase agreement earned
interest income of $136,339.
September 2, 1983
Page 4
Standard & Poor's
Capital Project Funds
Proceeds of general obligation bond issues are accounted for in Capital Proj-
ects Funds until the projects are completed. These projects and construction in
progress at year end are capitalized in the General Fixed Assets group of accounts.
During 1983, projects costing $1,159,276 were completed.
Authorized but unissued bonds at June 30, 1983 totaled $500,000.
The Capital Project Fund balances on hand at June 30, 1983 totaled $9,351,657.
General Fixed Assets
The general fixed assets of the City are those fixed assets used in the perfor-
mance of general governmental functions and exclude the fixed assets of Enterprise
Funds. As of June 30, 1983 the general fixed assets of the City amounted to
$19,344,369. This amount represents the original cost of the assets and is consid-
erably less than their present value. Depreciation of general fixed assets is not
recognized in the City's accounting system.
Sanitation Fund
Net income for 1983 totaled $1.08,138, increasing retained earnings to $791,876.
This reserve will be used for major capital expenditures in future years.
Utility Fund
The City's utility operation continued to show gains in operating revenues,
numbers of customers, and net income. The debt service coverage decreased to 3.54
due to the debt requirements of the $9,325,000 revenue bond issue. Comparative data
for the past two fiscal years are presented in the following tabulation:
- 9 -
Honorable Mayor, Members of the
City Council, and City Manager
City or college Station
Operating Revenues
Operating Income
Income Available for Debt Service
Annual Debt Service
Coverage (income available for debt
service divided by average annual debt)
September 2, 1983
rage
___ )
1983
$23,611,548
$ 7,079,293
$ 8,105,576
$ 2,288,214
3.54
During the year, $1,188,000 of regularly maturing revenue bonds
the Utility Fund. In addition, $349,750 of general obligation bonds
earnings of the Utility activities, were retired.
1982
$16,549,721
$ 6,292,796
$ 7,093,046
$ 1,492,660
4.75
were retired in
, serviced with
Independent Audit
The City Charter requires an annual audit of the books of account, financial
records, and transactions of all administrative departments of the City by indepen-
dent certified public accountants selected by the City Council. This requirement
has been complied with and the auditor's opinion has been included in this report.
Certificate of Conformance
The Municipal Finance Officers Association of the United States and Canada (MFOA)
awarded a Certificate of Conformance in Financial Reporting to the City of College
Station, Texas for its comprehensive annual financial report for the fiscal year
ended June 30, 1982.
In order to be awarded a Certificate of Conformance, a government must publish an
easily readable and efficiently organized comprehensive annual financial report,
whose contents conform to program standards. Such reports must satisfy both
generally accepted accounting principles and applicable legal requirements.
A Certificate of Conformance is valid for a period of one year only. We believe our
current report continues to conform to Certificate of Conformance Program
requirements, and we are submitting it to MFOA to determine its eligibility for
another certificate.
Acknowledgements
The preparation of this report on a timely basis could not have been accom-
plished without the efficient and dedicated services of the entire staff of the
Finance Department. I would like to express my appreciation to all members of the
Department who assisted and contributed to its preparation. I would also like to
thank the Mayor, City Council and City Manager for their interest and support in
planning and conducting the financial operation of the City in a responsible and
progressive manner.
Rip fully tSubmitted
A.E. V
Assist
Director o
AEV/ofl
JR
Mana
finance
ertif is • to
of
Conformance
in Fin,ncial
e ortin •
Presented to
City of
College Station, Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
June 30, 1982
A Certificate of Conformance in Financial Reporting is
presented by the Municipal Finance Officers Association
of the United States and Canada to governmental units
and public employee retirement systems whose comprehensive
annual financial reports (CAFR's) are judged to substantially
conform to program standards.
President
Executive Director
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1300 1 lth Street, FNB Box 8001
First National Bank Building, Suite 500
Hi.nt,ville, Texas 77340-3896
(713) 295-5796
Other Locations:
Cleveland, Texas
Conroe, Texas
Houston, Texas
Certified Public Accountants
.„.
September 2, 1983
A Professional Corporation
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
We have examined the combined financial statements of the City of
College Station and its combining and individual fund financial
statements as of and for the year ended June 30, 1983, as listed in
the table of contents. Our examination was made in accordance with
generally accepted auditing standards and, accordingly, included such
tests of the accounting records and such other auditing procedures as
we considered necessary in the circumstances.
In our opinion, the combined financial statements referred to above
present fairly the financial position of the City of College Station
at June 30, 1983, and the results of its operations and the changes in
financial position of its proprietary fund types and similar trust
funds for the year then ended, in conformity with generally accepted
accounting principles. Also, in our opinion, the combining and
individual fund financial statements referred to above present fairly
the financial position of the individual funds of the City of College
Station at June 30, 1983, their results of operations, and the changes
in financial position of individual proprietary funds for the year
ended, in conformity with generally accepted accounting principles.
Our examination was made for the purpose of forming an opinion on the
combined financial statements taken as a whole and on the combining
and individual fund financial statements. The accompanying financial
information listed as special schedules in the table of contents is
presented for purposes of additional analysis and is not required for
fair presentation of the combined financial statements of the City of
College Station. The information has been subjected to the auditing
procedures applied in the examination of the combined, combining, and
individual fund financial statements and, in our opinion, is fairly
stated in all material respects in relation to the combined financial
statements taken as a whole.
-14-
Members of the American Institute of Certified Public Accountants
Honorable Mayor, Members of the
City Council, and City Manager
City of College Station
September 2, 1983
Page 2
Information contained in the statistical tables as listed in the table of contents
has not been subjected to the auditing procedures applied in the examination of the
combined, combining, and individual fund financial statements and therefore, we do
not express any opinion concerning them.
Adieti , eo6.
HEREFORD, LYNCH & CO., P. C.
COMBINED BAT.ANrF
ASSETS
CITY OF COLLEGE STATION
SHEET ALL TLL FUND
aTYPES AND ACCOUNT GROUPS
JUNE 30, 1983
Cash on Hand and in Bank
Certificates of Deposit
U. S. Treasury Bills
Receivables (Net, Where Applicable,
of Allowances for Uncollectibles):
Delinquent Taxes (Note 2)
Accounts
Paving Assessments
Accrued Interest
Ambulance Services
Cemetery Plot Sales
Other
Due From Other Funds
Due From Other Governments
Inventories
Prepaid Expenses
Restricted Assets:
Cash in Bank
Certificates of Deposit
U. S. Treasury Bills
Accrued Interest Receivable
Loan Receivable
Due From Other Funds
Due From Restricted Funds
Inventories
Fixed Assets (Note 3)
Accumulated Depreciation
Deferred Charges
Amount Available for Retirement of
General Long -Term Debt
Amount to be Provided for Retirement
of General Long -Term Debt
TOTAL ASSETS:
General
$ -0-
2,254,000
-0-
41,759
-0-
161,606
4,706
17,196
4,950
36,436
76,384
1,768
60,347
39,279
Exhibit 1
Page 1 of 2
Governmental Fund Types
Special Debt Capital
Revenue Service Projects
$ 31,871 $ -0-
112,000 948,000
-0- -0-
-0-
-0-
-0-
218
-0-
-0-
207
420
149,663
-0-
-0-
$ 799,921
7,800,000
933,526
93,850 -0-
-0- -0-
- 0- -0-
29,119 135,273
- 0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
889,685
44,274
-0-
-0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0- -0- -0- -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
$2,698,431 $294,379 S1,070,969 $10,602,679
See accompanying notes to financial statements.
- 16 -
Proprietary
Fund Type
Enterprise
$ 419,391
1,150,000
-0-
Fiduciary
Fund Type
Trusts
$ 1,165
39,000
-0-
-0- -0-
1,220,257 -0-
-0- -0-
2,793 22
-0- -0-
-0- -0-
-0- -0-
86,249 60,756
-0- -0-
727,846 -0-
32,264 2,250
489,429 -0-
13,865,000 -0-
2,617,458 -0-
474,306 -0-
104,584 -0-
20,280 -0-
50,000 -0-
2,398 -0-
35,685,758 -0-
(5,544,416) -0-
615,837 -0-
-0- -0-
-0- -0-
$52,019,434 $103,193
Account Group
General General
Fixed Long -Term
Assets Debt
$ -0-
-0-
-0-
Memorandum
Totals
$ -0- $ 1,252,348
-0- 12,303,000
-0- 933,526
-0- -0- 135,609
-0- -0- 1,220,257
-0- -0- 161,606
-0- -0- 172,131
-0- -0- 17,196
-0- -0- 4,950
-0- -0- 36,643
-0- -0- 1,113,494
-0- -0- 195,705
-0- -0- 788,193
-0- -0- 73,793
-0- -0- 489,429
-0- -0- 13,865,000
-0- -0- 2,617,458
-0- -0- 474,306
-0- -0- 104,584
-0- -0- 20,280
-0- -0- 50,000
-0- -0- 2,398
19,344,369 -0- 55,030,127
-0- -0- (5,544,416)
-0- -0- 615,837
-0- 955,946 955,946
-0- 21,402,299 21,402,299
$19,344,369 $22,358,245 $108,491,699
CITY OF COLLEGE STATION
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
JUNE 30, 1983 Exhibit 1
Page 2 of 2
Governmental Fund Types
Special
General Revenue
LIABILITIES
Accounts Payable $ 72,162 $ 35,668 $
Sales Tax Payable 308 -0-
Retainage Payable - Contractors 4,142 -0-
Due to Other Funds 93,724 61,868
Matured Interest Coupons Payable -0- -0-
Liabilities Payable From
Restricted Assets:
Construction Contracts and
Retainages Payable -0- -0- -0-
Accrued Revenue Bond Interest Payable -0- -0- -0-
Matured and Currently Maturing
Portion of Revenue Bonds (Note 4)
Due to Other Funds
Due to Restricted Funds
Customers' Meter Deposits
Refundable Deposits
Deferred Revenues
Revenue Bonds Payable (Net of
Currently Maturing Portion) (Note 4) -0- -0- -0-
General Obligation Bonds Payable (Note 4) -0- -0- -0-
Certificates of Obligation
Payable Note 4)
Notes Payable
Total Liabilities
Debt
Service
FUND EQUITY
Contributed Capital
Investment in General Fixed Assets
Retained Earnings:
Unreserved
Fund Balance:
Reserved for Encumbrances
Reserved for Prepaid Items
Reserved for General Fixed Assets
Reserved for Utility Fixed Assets
Reserved for Debt Service
Reserved for Non -Current Loans
Reserved per Revenue Bond Indentures
Reserved for Firemen's Relief
& Retirement
Reserved for Crime Prevention Programs
Reserved for Cemetery Perpetual Care
Reserved for Employee Benefits
Unreserved - Undesignated
Total Fund Equity
19,527 $
-0-
-0-
1,380
267
-0- -0- -0-
-0- -0- -0-
-0- -0- -0-
-0- -0- -0-
14,724 -0- -0-
218,621 -0- 93,850
Capital
Projects
326,560
- 0-
123,145
751,817
- 0-
-0-
- 0-
-0-
-0-
-0-
-0-
- 0-
-0-
- 0-
-0-
-0- -0- -0- -0-
-0- -0- -0- 49,500
$ 403,681 $ 97,536 $ 115,024 $ 1,251,022
$ -0- $ -0- $ -0-
-0- -0- -0-
-0- -0- -0-
51,314
39,279
238,264
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
1,965,893
$2,294,750
-0- -0-
- 0- -0-
-0- -0-
-0- -0-
-0- 955,945
-0- -0-
-0- -0-
-0- -0-
547 -0-
-0- -0-
- 0- -0-
196,296 -0-
$196,843 $ 955,945
-0-
-0-
-0-
54,558
-0-
8,316,103
169,519
-0-
-0-
- 0-
-0-
-0-
-0-
-0-
811,477
$ 9,351,657
Commitments and Contingent Liabilities
(Notes 6, 7, and 10)
TOTAL LIABILITIES AND FUND EQUITY: $2,698,431 $294,379 $1,070,969 $10,602,679
See accompanying notes to financial statements.
Proprietary
Fund Type
Enterprise
946,049
85,657
-0-
1.83,769
-0-
493,854
847,143
1,748,000
41,216
50,000
1,195,861
-0-
1,465
22,230,000
-0-
-0-
-0-
$27,823,014
$ 9,843,301
-0-
13,448,357
-0-
0-
-0-
-0-
-0-
104,584
800,178
-0-
-0-
-0-
-0-
-0-
$24,196,420
$52,019,434
Fiduciary
Fund Type
Trusts
$ -0- $
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
$ -0-
Account Groups
General
Fixed
Assets
-0-
-0-
- 0-
-0-
-0-
- 0-
-0-
-0-
-0-
-0-
- 0-
-0-
-0-
-0-
-0-
-0-
- 0-
-0-
$ -0- $ -0-
-0- 19,344,369
-0-
260
-0-
41,313
61,620
-0-
$103,193
$103 ,193
-0-
-0-
-0-
-0-
-0-
-0-
$19,344,369
$19344,369
General
Long -Term
Debt
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
20,240,000
2,092,559
25,686
$22,358,245
Memorandum
Totals
$ 1,399,966
85,965
127,287
1,092,558
267
493,854
847,143
1,748,000
41,216
50,000
1,195,861
14,724
313,936
22,230,000
20,240,000
2,092,559
75,186
$ 52,048,522
-0- $ 9,843,301
-0- 19,344,369
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
$22,358,245
13,448,357
105,872
39,279
8,554,367
169,519
955,945
104,584
800,178
260
547
41,313
61,620
2,973,666
$ 56,443,177
$108,491,699
- 19 -
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -
ALL GOVERNMENTAL FUND TYPES AND EXPENDABLE TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1983
REVENUES:
Taxes (Note 2)
Licenses
Permits
Service Fees
Fines
Certificates
City Services Provided
Intergovernmental
Penalty & Interest on
Delinquent Taxes
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Administration
Finance
Public Service
Police
Fire
Engineering
Parks
Miscellaneous
Culture & Recreation
Debt Service:
Principal Retirement
Interest and Fiscal Charges
Capital Outlay
Total Expenditures
Excess (Deficiency) of
Revenues Over Expenditures
OTHER FINANCING SOURCES (USES):
Proceeds From General
Obligation Bonds
Operating Transfers In
Operating Transfers Out
Total Other Financing
Sources (Uses)
Excess (Deficiency) of Revenues
and Other Financing Sources
Over Expenditures and
Other Uses
Fund Balance at Beginning of
Year
Decrease in Reserve for
Purchase of Fixed Assets
FUND BALANCES:
General
$ 3,473,365
6,494
216,432
9,935
483,050
3,540
227,962
- 0-
Governmental Fund Type
Special
Revenue
$ 322,529
-0-
-0-
-0-
-0-
-0-
-0-
530,154
- 0- -0-
1,982,341 55,572
$ 6,403,119 $ 908,255
$ 795,586 $
1,204,184
956,596
2,051,548
1,819,797
837,900
1,024,694
41,889
- 0-
-0-
- 0-
-0-
$ 8,732,194
-0-
-0-
-0-
- 0-
- 0-
-0-
- 0-
-0-
265,888
-0-
-0-
- 0-
265,888
$(2,329,075) $ 642,367
$ -0-
2,729,621
(821,350)
$ 1,908,271
$ -0-
-0-
(804,012)
Debt
Service
$1,638,466
-0-
- 0-
-0-
-0-
-0-
- 0-
-0-
Exhibit 2
Capital
Projects
$ -0-
-0-
-0-
- 0-
- 0-
-0-
- 0-
521,366
12,449 -0-
73,448 831,287
$1,724,363 $ 1,352,653
$ --0-
-0-
- 0-
- 0-
-0-
-0-
-0-
-0-
- 0-
$ -0-
-0-
-0-
-0-
-0-
-0-
-0-
590,461
-0-
1,195,929 -0-
1,221,819 -0-
-0- 4,158,660
$2,417,748 $ 4,749,121
$ (693,385) $(3,396,468)
$ -0-
836,613
-0-
$(804,012) $
$ (420,804) $(161,645)
2,816,888
(101,334)
358,488
-0-
$ 6,590,000
1,909,221
(69,880)
836,613 $ 8,429,341
143,228
812,717
-0-
$ 5,032,873
4,318,784
-0-
$ 2,294,750 $ 196,843 $ 955,945 $ 9,351,657
See accompanying notes to financial statements.
Fiduciary
Fund Type
Expendable
Trust
$ -0-
-0-
- 0-
- 0-
-0-
-0-
-0-
-0-
-0-
224,781
$224,781
$ -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
157,686
-0-
-0-
-0-
$157,686
$ 67,095
$ -0-
$ 67,095
35,838
-0-
$102,933
Memorandum
Totals
$ 5,434,360
6,494
216,432
9,935
483,050
3,540
227,962
1,051,520
12,449
3,167,429
$10,613,171
$ 795,586
1,204,184
956,596
2,051,548
1,819,797
837,900
1,024,694
632,350
423,574
1,195,929
1,221,819
4,158,660
$16,322,637
$(5,709,466)
$ 6,590,000
5,475,455
(1,695,242)
$10,370,213
$ 4,660,747
8,342,715
(101,334)
12,902,128
v NM.B TMt'T
n T A TT1NTTLTm
U 1L11 L'1'1L'111
REVENUES:
Taxes
Licenses
Permits
Service Fees
Fines
Certificates
City Services Provided
Intergovernmental
Miscellaneous
Total Revenues
EXPENDITURES:
Current:
Administration
Finance
Public Service
Police
Fire
Engineering
Parks
Miscellaneous
Culture and Recreation
Total Expenditures
CITY OF COLLEGE STATION
OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -
BUDGET (GAAP BASIS) AND ACTUAL
GENERAL AND SPECIAL REVENUE FUND TYPES
FOR THE YEAR ENDED JUNE 30, 1983
Excess (Deficiency) of Revenues
Over Expenditures
OTHER FINANCING SOURCES (USES):
Operating Transfers In
Operating Transfers Out
Total Other Financing Sources (Uses)
Excess (Deficiency) of Revenues and
Other Sources Over Expenditures
and Other Uses
Fund Balance at Beginning of Year
Decrease in Reserve for Purchase
of Fixed Assets
FUND BALANCES:
General Fund
Exhibit 3
Budget
$ 3,020,109
4,775
177,000
11,500
350,000
2,150
164,900
-0-
1,627,205
$ 5,357,639
$ 795,571
1,204,949
1,039,264
2,092,763
1,879,668
908,499
1,027,141
42,339
-0-
$ 8,990,194
$(3,632,555)
2,729,253
(605,000)
2,124,253
Actual
$ 3,473,365
6,494
216,432
9,935
483,050
3,540
227,962
-0-
1,982,341
$ 6,403,119
$ 795,586
1,204,184
956,596
2,051,548
1,819,797
837,900
1,024,694
41,889
-0-
$ 8,732,194
$(2,329,075)
2,729,621
(821,350)
1,908,271
Variance,
Favorable
(Unfavorable)
453,256
1,719
39,432
(1,565)
133,050
1,390
63,062
-0-
355,136
$1,045,480
$ (15)
765
82,668
41,215
59,871
70,599
2,447
450
-0-
$ 258,000
$1,303,480
$ 368
(216,350)
(215,982)
$(1,508,302) $ (420,804) $1,087,498
2,816,888 2,816,888
-0-
-0-
(101,334) (101,334)
$ 1,308,586 $ 2,294,750 $ 986,164
See accompanying notes to financial statements.
Special Revenue
Budget
$ 360,000
-0-
-0-
-0-
-0-
-0-
-0-
531.,690
-0-
$ 891,690
$ -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
363,520
$ 363,520
$ 528,170
$ -0-
(863,973)
$(863,973)
Actual
$ 322,529
-0-
-0-
-0-
-0-
-0-
-0-
530,154
55,572
$ 908,255
$ -0-
-0-
-0-
- 0-
-0-
-0-
-0-
- 0-
265,888
$ 265,888
$ 642,367
Fund
Variance,
Favorable
(Unfavorable)
$ -0-
(804,012)
$(804,012)
$(335,803) $(161,645)
358,488
-0-
22,685
358,488
-0-
$ 196,843
$(37,471)
-0-
-0-
-0-
-0-
-0-
-0-
(1,536)
55,572
$ 16,565
$ -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
97,632
$ 97,632
$114,197
$ -0-
59,961
$ 59,961
$174,158
Memorandum Totals
Budget
$ 3,380,109
4,775
177,000
11,500
350,000
2,150
164,900
531,690
1,627,205
$ 6,249,329
$ 795,571
1,204,949
1,039,264
2,092,763
1,879,668
908,499
1,027,141
42,339
363,520
$ 9,353,714
Variance,
Favorable
Actual (Unfavorable)
$ 3,795,894
6,494
216,432
9,935
483,050
3,540
227,962
530,154
2,037,913
$ 7,311,374
$ 795,586
1,204,184
956,596
2,051,548
1,819,797
837,900
1,024,694
41,889
265,888
$ 8,998,082
$ 415,785
1,719
39,432
(1,565)
133,050
1,390
63,062
(1,536)
410,708
$1,062,045
$ (15)
765
82,668
41,215
59,871
70,599
2,447
450
97,632
$ 355,632
$(3,104,385) $(1,686,708) $1,417,677
$ 2,729,253 $ 2,729,621
(1,468,973) (1,625,362)
$ 1,260,280 $ 1,104,259
$(1,844,105) $ (582,449)
3,175,376 3,175,376
-0-
$ 1,331,271
(101,334)
$ 2,491,593
$ 368
(156,389)
$ (156,021)
$1,261,656
-0-
(101,334)
$1,160,322
CITY OF COLLEGE STATION
COMBINED STATEMENT OF REVENUES, EXPENSES AND CHANGE
..._ � _. CHANGES IN
RETAINED EARNINGS/FUND BALANCES - ALL PROPRIETARY FUND TYPES
AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1983
OPERATING REVENUES:
Charges for Services
Contributions
Total Operating Revenues
OPERATING EXPENSES:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Administrative Transfers
Depreciation
Bad Debts
Inventory Adjustment (Note 9)
Total Operating Expenses
OPERATING INCOME:
NONOPERATING REVENUES (EXPENSES):
Interest Earnings
Miscellaneous Fees
Revenue Bond Interest
Amortization of Bond Issuance Costs
Contribution to Brazos
Beautiful., Inca
Total Nonoperating Revenues
(Expenses)
Income Before Operating
Transfers
Operating Transfers In (0uL)
NET INCOME:
Retained Earnings/Fund Balances
at Beginning of Year
RETAINED EARNINGS/FUND BALANCES
AT END OF YEAR:
Exhibit 4
Fiduciary
Proprietary Fund Type Fund
Enterprise Type
Utility Sanitation Pension Memorandum
Fund Fund Trust Totals
$23,611,548 $1,017,628 $ -0-
-0- _0-
$23,611,548 $1,017,628
$ 1,368,050
347,280
245,965
82,392
11,804,709
20,004
1,417,705
1,026,283
118,607
101,260
$16, 532_, 255
$ 7,079,293
$ 1,610,823
-0-
(1,871,529)
(20,204)
-0 -
(280,910)
$24,629,176
15 15
15 $24,629,191
$ 517,180 $ 3,775
29,232 --0--
19 -0-
80,813 -0-
12,697 -0-
3,381 -0-
-0- -0-
233,960 -0-
-0- -0-
-0- -0-
$
877,282 $ 3,775
140,346 $(3,760)
25,246 $
217
--0-
-0-
$ 1,889,005
376,512
245,984
163,205
11,817,406
23,385
1,417,705
1,260,243
118,607
101,260
$17,413,3.12
$ 7,215,879
31 $ 1,636,100
-0- 217
-0- (1,871,529)
-0- (20,204)
(6,137) -0-
$ 19,326
(6,137)
31 $ (261,553)
$ 6,798,383 $ 159,672 $(3,729) $ 6,954,326
(3,732,304) (51,534) 3,625 (3,780,213)
$ 3,066,079 $ 108,138 $ (104) $ 3,174,113
10,495,164 683,738 364
$13,561 243
See accompanying notes to financial statements,
11,179,266
$__791,876 $ 260 $14,353,3/9
- 24 -
CITY OF COLLEGE STATION
COMBINED STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL PROPRIETARY FUND TYPES AND SIMILAR TRUST FUNDS
FOR THE YEAR ENDED JUNE 30, 1983
SOURCES OF WORKING CAPITAL:
Operations:
Net Income
Items Not Requiring Working Capital:
Depreciation
Amortization of Deferred Charges
Working Capital Provided by Operations
Contributions from Local Government
Issuance of Long -Term Debt
Total Sources of Working Capital
APPLICATIONS OF WORKING CAPITAL:
Operations:
Net Loss
Acquisition of Property, Plant,
and Equipment
Reduction of Long -Term Debt
Payment of Bond Issuance Costs
Total Applications of Working
Capital
NET INCREASE (DECREASE)
TN WORKING CAPITAL:
ELEMENTS OF NET INCREASE (DECREASE)
IN WORKING CAPITAL:
Cash
Certificates of Deposit
Accounts Receivable
Due from Other Funds
Inventories
Prepaid Expenses
Restricted Assets
Accounts Payable
Sales Tax Payable
Due to Other Funds
Liabilities Payable from
Restricted Assets
Proprietary Fund Type
Enterprise
Utility Sanitation
Fund Fund
$ 3,066,079
1,026,283
40,634
$ 4,132,996
462,150
9,325,000
$13,920,146
$ -0-
4,398,050
1,743,000
58,188
$ 6,199,238
Fiduciary
Fund
Type
Pension
Trust
$108,138 $ -0-
233,960 -0-
-0- -0-
$342,098 $ -0-
-0- -0-
-0- -0-
$342,098 $ -0-
$ -0-
403,709
- 0-
- 0-
Exhibit 5
Memorandum
Totals
$ 3,174,217
1,260,243
40,634
$ 4,475,094
462,150
9,325,000
$14,262,244
$ 104 $
-0-
-0-
-0-
$403,709 $ 104
$ 7,720,908 $(61,611) $(104)
$ 69,321
200,000
152,506
(459,601)
(58,896)
(4,749)
7,632,184
(908,786)
(63,089)
261,693
900,325
$ 7,720,908
$ 46,149 $(104)
(50,000) -0-
(3,275) -0-
(30,992) -0-
(4,435) -0-
(1,621) -0-
-0- -0-
1,147 -0-
-0- -0-
(18,584) -0-
-0-
104
4,801,759
1,743,000
58,188
$ 6,603,051
$ 7,659,193
$ 115,366
150,000
149,231
(490,593)
(63,331)
(6,370)
7,632,184
(907,639)
(63,089)
243,109
-0- 900,325
$(61,611) $(104) $ 7,659,193
See accompanying notes to financial statements.
- 25 -
CITY OF COLLEGE STATION
NOTES TO,FINANCIAL
M_.
� iirc�ivl.l.nL Jttilr;l`1N;N'1'S
JUNE 30, 1983
Page 1 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES:
The City of College Station was incorporated in October, 1938. The City
operates under a Council -Manager form of government and provides the
following services as authorized by its charter: public safety (police and
fire), highways and streets, sanitation, utilities, health and social
services, culture -recreation, public improvement, planning and zoning, and
general administrative services.
The accounting policies of the City of College Station conform to generally
accepted accounting principles as applicable to governments. The following
is a summary of the more significant policies:
A) FUND ACCOUNTING:
The accounts of the City are organized on the basis of funds and account
groups, each of which is considered a separate accounting entity. The
operations of each fund are accounted for with a separate set of
self -balancing accounts that comprise its assets, liabilities, fund
equity, revenues, and expenditures or expenses, as appropriate.
Government resources are allocated to and accounted for in individual
funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled. The various funds
are grouped, in the financial statements in this report, into six
generic fund types and three broad fund categories as follows:
Governmental Funds
General Fund - The General Fund is the general operating fund of the
City. It is used to account for all financial resources except those
required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for
the proceeds of specific revenue sources (other than special assess-
ments, expendable trusts, or major capital projects).
Debt Service Funds - Debt Service Funds are used to account for the
accumulation of resources for, and the payment of, general long-term
debt principal, interest, and related costs.
Capital Projects Funds - Capital Projects Funds are used to account for
financial resources to be used for the acquisition or construction of
major capital facilities (other than those financed by proprietary
funds).
Proprietary Funds
Enterprise Funds - Enterprise Funds are used to account for operations
that are financed and operated in a manner similar to private business
enterprises - where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the
general public on a continuing basis are to be financed or .recovered
primarily through user charges,
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
,TUNE 30, 1983
Page 2 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Fiduciary Funds
Trust and Agency Funds - Trust and Agency Funds are used to account for
assets held by the City in a trustee capacity or as an agent for private
organizations and for other governments. These include Expendable
Trust, Nonexpendable Trust, Pension Trust, and Agency Funds. Nonexpend-
able Trust and Pension Trust Funds are accounted for in essentially the
same manner as proprietary funds since capital maintenance is critical.
Expendable Trust Funds are accounted for in essentially the same manner
as governmental funds. Agency Funds are custodial in nature (assets
equal liabilities) and do not involve measurement of results of opera-
tions.
B) FIXED ASSETS AND LONG-TERM LIABILITIES:
The accounting and reporting treatment applied to the fixed assets and
long-term liabilities associated with a fund are determined by its
measurement focus. All governmental funds and expendable trust funds
are accounted for on a spending or "financial flow" measurement focus.
This means that only current assets and current liabilities are general-
ly included on their balance sheets. Their reported fund balance (net
current assets) is considered a measure of "available spendable re-
sources." Governmental fund operating statements present increases
(revenues and other financing uses) in net current assets. Accordingly,
they are said to present a summary of sources and uses of "available
spendable resources" during a period.
Fixed assets used in governmental fund type operations (general fixed
assets) are accounted for in the General Fixed Assets Account Group,
rather than in governmental funds. Public domain ("infrastructure")
general fixed assets consisting of certain improvements other than
buildings, including roads, bridges, curbs and gutters, streets and
sidewalks, drainage systems, and lighting systems, are capitalized along
with other general fixed assets. No depreciation has been provided on
general fixed assets.
All fixcd assets are valued at historical costs or estimated historical
cost if actual historical cost is not available. Donated fixed assets
are valued at their estimated fair value on the date donated.
Long-term liabilities expected to be financed from governmental funds
are accounted for in the General Long -Term Debt Account Group, not in
the governmental funds.
The two account groups are not "funds". They are concerned only with
the measurement of financial position. They are not involved with
measurement of results of operations.
CITY OF COLLEGE STATION
NOTES TO,FINANCIAL STATEMENTS
JUNE 30, 1983
Page 3 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
Because of their spending measurement focus, expenditures recognition
for governmental fund types is limited to exclude amounts represented by
non -current liabilities. Since they do not effect net current assets,
such long-term amounts are not recognized as governmental fund type
expenditures or fund liabilities. They are instead reported as liabil-
ities in the General Long -Term Debt Account Group.
All proprietary funds and nonexpendable trust and pension trust funds
are accounted for on a cost of services or "capital maintenance" mea-
surement focus. This means that all assets and all liabilities (whether
current or noncurrent) associated with their activity are included on
their balance sheets. Their reported fund equity (net total assets) is
segregated into contributed capital and retained earnings components.
Proprietary fund type operating statements present increases (revenues)
and decreases (expenses) in net total assets.
Depreciation of all exhaustible fixed assets used by proprietary funds
is charged as an expense against their operations. Accumulated depre-
ciation is reported on proprietary fund balance sheets. Depreciation
has been provided over the estimated useful lives using the straight
line method. The estimated useful lives are as follows:
Utility Systems 25 - 40 Years
Building & Improvements 5.- 50 Years
Equipment 3 - 10 Years
C) BASIS OF ACCOUNTING:
Basis of accounting refers to when revenues and expenditures or expenses
are recognized in the accounts and reported in the financial statements.
Basis of accounting relates to the timing of the measurement made,
regardless of the measurement focus applied.
All governmental funds and expendable trust funds are accounted for
using the modified accrual basis of accounting. Under the modified
accrualbasis, revenues are recorded when susceptible to accrual, i.e.,
both measurable and available. Available means collectible within the
current period or soon enough thereafter to be used to pay liabilities
of the current period. Expenditures are generally recognized under the
modified accrual basis of accounting when the related fund liability is
incurred. Exceptions to this general rule include: (1) accumulated
unpaid vacation and sick pay which are not accrued; and (2) principal
and interest on general long-term debt which are not recognized when
due.
In applying the susceptible to accrual concept to intergovernmental
revenues, the legal and contractual requirements of the numerous indi-
vidual programs are used as guidance. There are, however, essentially
two types of these revenues. In one, monies must be expended on the
specific purpose or project before any amounts will be paid to the City;
therefore, revenues are recognized based upon the expenditures recorded.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 4 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
In the other, monies are virtually unrestricted as to purpose of expen-
diture and are usually revocable only for failure to comply with
prescribed compliance requirements. These resources are reflected as
revenues at the time of receipt or earlier if the susceptible to accrual
criteria are met.
Property tax revenues are recognized when levied. Abatements and
estimated uncollectibles are recorded as deferred revenue.
Licenses and permits, charges for services (except utility and sanita-
tion services), fines and forfeits, and miscellaneous revenues (except
investment earnings) are recorded as revenues when received in cash
because they are generally not measurable until actually received.
Charges for utility and sanitation services are recorded as revenues
when billed, except at year end when unbilled utility service
receivables are recorded. Investment earnings are recorded as earned
since they are measurable and available.
Paving assessments (included in general fund) are recorded as revenues
in the year the assessments are levied, even if payments are made in
annual installments. Annual installments not yet payable are reflected
as paving assessment receivables.
The accrual basis of accounting is used by the Proprietary Funds and
Non -expendable Trust and Pension Trust Funds. Their revenues are
recognized when they are earned, and their expenses are recognized when
they are incurred.
D) BUDGETS AND BUDGETARY ACCOUNTING:
The city follows these procedures in establishing the budgetary data
reflected in the financial statements:
1) Prior to June 1, the City Manager submits to the City Council a
proposed operating budget for the fiscal year commencing the follow-
ing July 1. The operating budget includes proposed expenditures and
the means of financing them.
2) All budget requests are compiled by the Finance Department and
presented to the Mayor and City Council for review together with
comparative and supporting data.
3) Public hearings are properly advertised and conducted at City Hall
for taxpayer comments.
4) Prior to June 28, the budget is legally enacted through passage of
an ordinance.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 5 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
5) The City Manager is authorized to transfer budgeted amounts between
departments within any fund; however, any revisions that alter the
total expenditures of any fund must be approved by the City Council.
An amount is also budgeted each year for contingencies which may
arise. The City Manager is authorized to make budget transfers of
contingencies if the amount does not exceed $2,000. Transfers in
excess of $2,000 require Council approval.
6) Over -expenditures are prohibited by Charter. Appropriations which
have not been expended or lawfully encumbered lapse at the end of
the budget year.
7) Formal budgetary integration is employed as a management control
device during the year for the General Fund, Special Revenue Funds,
and Enterprise Funds. Formal Budgetary integration is not employed
for Debt Service Funds and Capital Project Funds because effective
budgetary control is alternatively achieved through general
obligation bond indenture provisions and legally binding con-
struction contracts, respectively.
8) Budgets for the General and Special Revenue Funds are adopted on a
basis consistent with generally accepted accounting principles
(GAAP). Budgets for Enterprise Funds are utilized for planning,
control and evaluation purposes. They are adopted on basis consis-
tent with GAAP except that bond principal payments and fixed asset
acquisitions are treated as expenditures.
Budgeted amounts are as originally adopted, or as amended by the City
Council prior to June 28, 1983. Individual amendments were not material
in relation to the original appropriations which were amended.
E) ENCUMBRANCES:
Encumbrance accounting, under which purchase orders, contracts, and
other commitments for the expenditure of monies are recorded in order to
reserve that portion of the applicable appropriation, is employed as an
extension of forma]_ budgetary integration in the General Fund, Special
Revenue Funds and Capital Project Funds. Encumbrances outstanding at
year end are reported as reservations of fund balances since they do not
constitute expenditures or liabilities.
F) INVESTMENTS:
Investments in time -deposit certificates are stated at cost. Amounts of
cash held in passbook savings accounts at year end are included as part
of the cash balance on the financial statements.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 6 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
G) INVENTORY
Inventory is valued at cost (first -in, first -out). Inventory in the
General and Enterprise Funds consists of expendable supplies held for
consumption. The cost is recorded as an expenditure at the time indi-
vidual inventory items are consumed.
H) ADVANCE TO OTHER FUNDS:
Current portions of long-term interfund loans receivable (reported in
"Due from" asset accounts) are considered "available spendable
resources."
I) EMPLOYEE' RETIREMENT PLAN - CURRENT CITY EMPLOYEES:
All City employees under age 55 who have at least ninety days of service
as a permanent, full-time City employee, are eligible for coverage under
the Texas Municipal Retirement System.
An amount equal to five percent of the employee's base salary is con-
tributed to the plan by the participant, and the City contributes an
amount equal to ten percent of the employee's base salary. Covered
employees do not become vested in program benefits until completing ten
years of service.
The plan is totally administered by the Texas Municipal Retirement
System. It covers numerous municipalities within the state.
Although the maximum contribution by the City of College Station is ten
percent of the employee's salary, the actual contribution percentage is
computed annually utilizing the unit cost method. The contribution made
during the fiscal year ended June 30, 1983 was $279,027.
According to actuarial valuations supplied by the Texas Municipal
League, the following is a statement of assets and liabilities of the
City of College Station's employee retirement plan on December 31, 1982:
Assets and Unfunded Accrued Liabilities
Assets Held by T.M.R.S.
Unfunded Accrued Liabilities For
Total Assets and Unfunded Accrued Liabilities
Liabilities
Accrued Liabilities For Prior Service Benefits For:
a. Present Members
b. Annuitants
Accrued Liability For Current Service Benefits
Total Liabilities
$2,146,166
513,635
$2,659,801
$ 375,451
216,197
2,068,153
$2,659,801
The actuarial present value of vested accrued benefits is $2,113,997 (to
be funded over a 25 year period beginning January, 1977).
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 7 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
J) EMPLOYEESRETIREMENT PLAN - FIREMEN'S RELIEF ANDRETIREMENT:
Prior to 1968, the City's firemen were all volunteers and the firemen's
facilities were maintained on the Texas A & M University campus. In
1968, a full-time firemen force was hired by the City.
The State of Texas requires that all volunteer firemen who served twenty
years and reached the age of 55 years be paid a monthly benefit
(currently $25 per month). Also, after their deaths, their benefi-
ciaries are to receive monthly benefits (currently $16.66 per month).
Prior to 1981, the state contributed fifty percent of the required
benefits to the City. However, beginning in the fiscal year ending
June 30, 1982, the state ceased making such contributions. As a result,
the City will now be responsible for one hundred percent of the benefits
paid.
The City maintains no list of future eligible recipients, but it is
estimated that there are less than five of the ex -volunteers who will
become eligible in the future. Therefore, the potential liability for
future benefit payments to these volunteer firemen is an immaterial
amount.
Presently, the benefits are funded out of the City's General Fund. The
contributions made by the City during the year ended June 30, 1983
equalled $3,625.
K) OTHER EMPLOYEE BENEFITS:
Employees are credited with vacation at rates from ten to fifteen days
per year, depending upon length of service. Carryover of unused
vacation time from one year to the next is allowed for a maximum of two
years. If an employee terminates, he is compensated for any accrued
vacation not taken (up to the two year maximum).
Employees are credited with sick leave at the rate of one day per month
and are allowed to accumulate up to 120 days. Payment for unused
accumulated sick leave is not made to employees by the City.
The City of College Station offers, as an additional benefit to employ-
ees, a major medical and term life insurance plan- The premium of full
time employees with at least ninety days of service is paid in full by
the City. Employees may add any number of dependents at their own cost.
At June 30, 1983 the liability for City employees' unpaid vacation and
sick leave was approximately $51,700 and $103,400, respectively, based
upon the salary and wage rates in effect at that date. The liability
for unpaid. vacation is not accrued since payment of the compensation is
not probable nor can the amount be accurately calculated. The liability
for sick. leave is not accrued since the obligation relates to rights
that do not vest and payment of the compensation is not probable.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 8 of 16
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES: (Continued)
L) TOTAL COLUMNS ON COMBINED STATEMENT - OVERVIEW:
Total columns on the Combined Statements - Overview are captioned
Memorandum Only to indicate that they are presented only to facilitate
financial analysis. Data in these columns do not present financial
position, results of operations, or changes in financial position in
conformity with generally accepted accounting principles. Neither are
such data comparable to a consolidation. Interfund eliminations have
not been made in the aggregation of this data.
NOTE 2 - PROPERTY TAX:
Property taxes attach as an enforceable lien on property as of January 1.
Taxes are levied on and payable July 1. The City bills and collects its
own property taxes. City property tax revenues are recognized when levied
to the extent that they result in current receivables.
The City is permitted by the State of Texas to levy taxes up to $2.50 per
$100 of assessed valuation for general governmental services and for the
payment of principal and interest on long-term debt. The combined current
tax rate to finance general governmental services and payment of principal
and interest on long-term debt for the year ended June 30, 1983 was $.31
per $100, which means that the City has a tax margin of $2.19 per $100 and
could raise up to $16,843,897 additional a year from the present assessed
valuation of $769,127,740 before the limit is reached.
NOTE 3 - CHANGES IN GENERAL FIXED ASSETS:
A summary of changes in general fixed assets follows:
Balance
July 1, 1982
Land $ 1,937,391
Buildings & Improvements 3,413,729
Machinery, Tools, Equipment 1,734,981
Motor Vehicles 799,593
Parks & Recreation Equipment 2,025,525
Paving Sidewalks & Streets 4,739,140
Construction in Progress 275,844
Additions
$ 976,315
473,950
320,809
306,188
10,969
596,590
1,862,307
Deletions
$ -0-
-0-
-0-
- 0-
- 0-
-0-
(128,962)
Balance
June 30, 1983
$ 2,913,706
3,887,679
2,055,790
1,105,781
2,036,494
5,335,730
2,009,189
Total $14,926,203 $4,547,128 $(128,962) $19,344,369
Construction in progress is composed of work on several parks, work on the
new City Hall expansion, housing rehabilitation and street improvements.
Deletions removed from this account during the year were for street and
park improvements that were completed during the year.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 9 of 16
NOTE 3 - CHANGES IN GENERAL FIXED ASSETS: (Continued)
A summary of proprietary fund type property, plant, and equipment at
June 30, 1983 follows:
Electric System
Water System
Sewer System
Automotive Equipment
Machinery, Tools, Equipment
Computer Equipment
Land
Construction in Progress
Total
Less: Accumulated Depreciation
Net
Enterprise
Utility
$11,135,512
13,442,522
5,816,547
581,326
383,027
152,882
750,761
2,293,486
$34,556,063
(4,946,271)
$29,609,792
Fund
Sanitation
$ -0-
-0-
-0-
446,569
627,936
-0-
55,190
-0-
$1,129,695
(598,145)
$ 531,550
Construction in progress in the proprietary fund types consisted mainly of
work progressing on the City's water lines. New sewer plants and an
electric mapping project were also under construction.
NOTE 4 - CHANGES IN LONG-TERM DEBT:
The following is a summary of general long-term debt transactions of the
City of College Station for the year ended June 30, 1983:
Long Term Debt
Payable
July 1, 1982
Add: Long Term
Debt Issued:
1982 II
Less: Debt
Retired
Long Term Debt
Payable
June
General
Obligation
Bonds
Revenue
Bonds
Certificates
Notes Of
Payable Obligation Total
$14,690,000 $15,841,000 $35,330 $2,238,844 $ 32,805,174
6,590,000 9,325,000 -0- -0- 15,915,000
(1,040,000) (1,188,000) (9,644) (146,285) (2,383,929)
30, 1983 $20,240,000 $23,978,000 $25,686 $2,092,559 $46,336,245
Long-term debt at June 30, 1983 is comprised of the following individual
obligations:
General Obligation Bonds:
$840,000 1968 City Hall, Fire/Police Headquarters,
Street Improvements serial bonds due in annual
installments of $35,000 to $50,000 through
August 1, 1994; interest at 4.4 to 4.7 percent
$ 515,000
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 10 of 16
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
$500,000 1971 Street Improvements serial bonds due in annual
installments of $25,000 through August 1, 1990; interest at
4.7 to 5.7 percent
$5,840,000 1976 Street Improvements; Electric, Water Works,
& Sewer Systems Improvements; Police, Fire, & Warehouse
Buildings; City Hall Expansion; Park Improvements; Civic
Center serial bonds due in annual installments of $290,000
to $300,000 through August 15, 1996; interest at 4.0 to 6.0
percent
$3,525,000 1978 Series I - Issue balance of 1976 authori-
zation (see above); serial bonds due in annual installments
of $175,000 to $200,000 through February 1, 1998; interest
at 4.8 to 6.0 percent
$3,020,000 1978 Series II - Street Improvements; Police,
Fire, Warehouse Buildings; Park Improvements serial bonds
due in annual installments of $150,000 to $170,000 through
February 15, 1999; interest at 5.15 to 5.8 percent
$1,500,000 1981 Series - Street Improvements; Construct and
Purchase Public Buildings; Park Improvement serial bonds
due in annual installments of $150,000 through February 15,
1991; interest at 8.75 to 10.75 percent
$2,705,000 1982 Series I - Street Improvements; Construct and
Purchase Public Buildings; Park Improvement serial bonds
due in annual installments of $275,000 through
February 15, 1992; interest at 9.75 to 11.75 percent
$6,590,000 1982 Series II - Street Improvements; Construct
and Purchase Public Buildings; Park Improvement serial
bonds due in annual installments of $290,000 to $475,000
through February 15, 2000; interest at 9.00 to 10.2 percent
200,000
4,190,000
2,650,000
2,420,000
1,200,000
2,475,000
6,590,000
Total General Obligation Bonds $20,240,000
Revenue Bonds:
$333,000 1967 Water & Sewer System and Electric Light and
Power System Revenue Refunding Bonds; serial bonds due
in annual installments of $23,000 through
February 1, 1984 at 3.25 to 3.5 percent interest
$600,000 1967 Water and Sewer System and Electric
Light and Power System Revenue Bonds; serial bonds
due in annual installments of $30,000 through February
1, 1989 at 3.60 to 3.65 percent interest
$800,000 1971 Utility System Revenue Bonds; serial bonds
due in annual installments of $40,000 through February 1,
1991 at 5.0 to 5.9 percent interest
$ 23,000
185,000
320,000
- 35 -
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
$500,000 1973 Utility System Revenue Bonds; serial bonds
due in annual installments of $25,000 through February 1,
1993 at 5.0 to 5.5 percent interest
$3,000,000 1976 Utility System Revenue Bonds; seri-
al bonds due in annual installments of $150,000 to
$200,000 through February 1, 1997 at 4.0 to 6.0
percent interest
$6,145,000 1979 Utility System Revenue Bonds; seri-
al bonds due in annual installments of $225,000 to
$475,000 through February 1, 1998 at 5.25 to 7.25
percent interest
$3,000,000 1981 Utility System Revenue Bonds, seri-
al bonds due in annual installments of $300,000
through February 1, 1991 at 8.50 to 10.50 percent
interest
$4,220,000 1982 Utility System Revenue Bonds, seri-
al bonds due in annual installments of $425,000 through
February 1, 1992 at 10.00 to 12.00 percent interest
$9,325,000 1982 II Utility System Revenue Bonds,
serial bonds due in annual installments of $525,000
to $550,000 through February 1, 2000 at 8.50 to
10.50 percent interest
Page 11 of 16
250,000
2,250,000
5,400,000
2,400,000
3,825,000
9,325,000
Total Revenue Bonds $23,978,000
Notes Payable:
$68,498 note dated April 17, 1978 to Liddie B.
Arnold for purchase of park land; Annual pay-
ments of $8,562 required through April 17, 1986
at 7 percent interest
Total Notes Payable
Certificates of Obligation:
$208,000 for purchase of sanitary landfill site
dated June 8, 1981; annual payments of $41,600 re-
quired through June 8, 1986 at 5.97 percent interest
$284,063 for a sewage treatment plant dated July 24,
1981; annual payments of $28,406 required through
July 24, 1991 at 9.25 percent interest
$1,297,000 for purchase of site for sewage treat-
ment plant dated July 15, 1981; annual installment
payments of $173,642 (which include 12 percent in-
terest totaling $895,759) required through July 15,
1987 with a balloon payment of $1,150,908 July 15, 1988
$ 25,686
25,686
124,800
255,657
1,278,998
-36-
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
DUNE 30, 1983
Page 12 of 16
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
$400,000 for College Station Civic Center dated
October 23, 1981; annual payments of $40,000 required
required through October 23, 1991 at 11.00 percent interest 360,000
$91,380 for purchasing a motor grader dated
November 30, 1981; annual payments of $18,276
required through November 13, 1986 at 9.45 73,104
percent interest
Total Certificates of Obligation $ 2,092,559
TOTAL LONG-TERM DEBT AT JUNE 30, 1983 $46,336,245
Bonds authorized and unissued at June 30, 1983 is comprised of the following
issue:
General Obligation Bonds:
$500,000 of 1976 Series for construction of Civic Center
The annual requirements to amortize all debt outstanding as of June 30,
1983 including interest payments of $28,493,891 are as follows:
Year General Certificates
Ending Obligation Revenue Notes Of
June 30 Bonds Bonds Payable Obligation Total
1984 $3,101,815
1985 2,841,743
1986 2,731,248
1987 2,616,798
1988 2,506,728
1989 2,400,623
1990 2,289,715
1991 2,184,448
1992 2,003,008
1993 1,704,543
1994 1,630,410
1995 1,550,210
1996 1,419,935
1997 1,344,385
1998 992,585
1999 746,060
2000 517,750
$32,582,004
$3,787,641
3,666,483
3,518,176
3,384, 1.16
3,251,538
3,090,721
2,899,226
2,726,901
2,285,800
1,729,950
1,646,650
1,561,700
1,499,900
1.,410,500
1,200,100
643,500
596,750
$10,360 $ 379,532 $7,279,348
9,761 368,293 6,886,280
9,161 357,055 6,615,640
-0- 304,216 6,305,130
-0- 277,186 6,035,452
-0- 1,385,532 6,876,876
-0-- 89,489 5,278,430
-0- 82,461 4,993,810
-0- 75,434 4,364,242
-0- -0- 3,434,493
-0- -0- 3,277,060
-0_ -0- 3,111,910
-0- -0- 2,919,835
-0- -0- 2,754,885
-0- -0- 2,192,685
-0- -0- 1,389,560
-0- -0- 1,114,500
$38,899,652 $29,282
$3$74,830,136
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983 Page 13 of 16
NOTE 4 - CHANGES IN LONG-TERM DEBT: (Continued)
$955,945 is available in the Debt Service Fund to service the General
Obligation Bonds, Certificates of Obligation, and notes payable.
General obligation bond ordinances require that during the period in which
the bonds are outstanding, the City must create and maintain interest and
sinking funds to be used for servicing their retirement. Further require-
ments call for a continuing direct ad valorem tax upon all taxable proper-
ty, to be levied and collected, sufficient to pay current interest and to
create a sinking fund of not less than two percent (2%) of the principal
amount of outstanding bonds, or of not less than the amount required to pay
the principal payable out of said tax, whichever is greater,
City Ordinance No. 1026 adopted June 26, 1976 further required that the
City Council consider applying net revenues from the Utility Fund to the
retirement of that portion of General Obligation Bonded Indebtedness used
to finance Utility System Construction before levying a tax for that
purpose. During the past fiscal year, Council chose to effectively appro-
priate earnings for that purpose by adopting a budget for the Utility Fund
that included a transfer to the debt service for retirement of General
Obligation Bonded Indebtedness,
NOTE 5 - PREPAID WATER COSTS:
On November 8, 1978, the City entered into an agreement with Texas A & M
University (TAMU), whereby the City would construct water system improve-
ments for TAMU. This water system provides the City with an additional
water source until its own system can be constructed, beginning January 25,
1979, not to exceed a period of five (5) years. The costs of the system
are being repaid by TAMU at a rate of $0.20 (twenty cents) per 1,000
gallons of City water usage. Termination of the agreement provides for
absolute title to the system to be conveyed to TAMU by the City. A summary
of the unrecovered cost of the water system at June 30, 1983 is as follows:
Total Project Costs
Less Accum, Water Usage Credits
$1,167,075
(737,335)
Prepaid Water Costs June 30, 1983 $ 429,740
NOTE 6 - LITIGATION:
The City Council and the City are defendants in three cases that seek
significant damages. One suit is challenging the constitutional validity
of an ordinance requiring mandatory park dedication. This suit involves
approximately $135,900 which is fully reserved in the general fund pending
the outcome of this litigation. In the second case, the plaintiff has sued
the City for approximately $400,000 in damages for breach of contract and
unlawful zoning due to the rezoning of a parcel of property. The third
action is an inverse condemnation suit brought against the City as a result
of a refusal by the City Council to rezone a parcel of property for
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
'JUNE 30, 1983
Page 14 of 16
NOTE 6 - LITIGATION: (Continued)
commercial uses. The plaintiff has alleged damages in the amount of
$5,000,000. However, it is the opinion of the City's legal staff that
this amount is highly speculative. Counsel for the City is of the opinion
that the defendants will prevail in each case.
There are several other pending lawsuits in which the City is involved.
The City Attorney estimates that the potential claims against the City not
covered by insurance resulting from such litigation would not materially
affect the financial statements of the City.
NOTE 7 - CONTINGENT LIABILITIES:
The City of College Station participates in a number of federally assisted
grant programs, principal of which are the General Revenue Sharing an.d
Community Development Block Grant programs. These programs are subject to
program compliance audits by the grantors or their representatives. The
general revenue sharing grant program only requires an audit every three
years. Therefore, an audit is not required for the year ended June 30,
1983. Previous audits of the program have never disclosed any
expenditures which were disallowed and it is not anticipated that any will
be disallowed in the future. The City's compliance with the Community
Development Block Grant program was reviewed and no significant departures
from the Housing and Urban Development guidelines were noted. It is not
anticipated that any expenditures will be disallowed by the granting
agencies.
NOTE 8 - CAPITAL PROJECT FUND DEFICITS:
The deficit of the Capital Project Fund, 1983 Bond Funds, of $592,623
arises because of the application of generally accepted accounting
principles to the financial reporting for such funds. General Obligation
Bond proceeds used to finance sewer construction in the 1983 Bond Fund
will be recognized as an "other financing source" when received. The City
did not receive these funds until after the close of the fiscal year.
Nevertheless, liabilities were incurred and accrued as of June 30, 1983.
This deficit will be eliminated when the other financing sources are
received.
NOTE 9 - INVENTORY ADJUSTMENT - UTILITY FUND:
The inventory adjustment reflected in the utility fundis a result of
significant weaknesses in the perpetual inventory records. Both the
general ledger and perpetual records were corrected June 30, 1983 to
reflect the actual inventory taken on that day. It is impossible to
ascertain which department utilized the supplies. However, since by
definition, the use of the inventory is directly related to the fund's
primary service activity it is reflected as anoperating expense for
financial reporting purposes.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 15 of 16
NOTE 10 - EMPLOYEE BENEFITS FUND:
The Employee Benefits Fundis an expendable trust fund established to
account for the City's self insurance health plan. The plan is
administered by Employees Benefit Management, Inc. Contributions by the
City's operating funds to the Employee Benefit fund are actuarily
determined and contributed monthly. The City additionally carries a stop
loss insurance policy that limits the liability per employee to $25,000
with an aggregate, annual liability of $250,000. As of June 30, 1983, the
potential contingent liability to the City is approximately $197,000.
NOTE 11 - GOVERNMENTAL REPORTING ENTITY:
Pursuant to NCGA Statement 3, the City reviewed all independent
authorities affiliated in any way with the City to determine if the
government reporting entity should be expanded. The City initially
isolated all agencies whose activity is for its benefit and/or its
residents; or whose activity is conducted within the geographic boundaries
of the City and is generally available to its citizens. Each of those
entitites were then reviewed for any manifestations of oversight. It was
determined that no outside agencies or authorities should be included in
this governmental entity.
NOTE 12 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES:
Generally accepted accounting principles require disclosures, as a part of
the combined statements - overview, of certain information concerning
individual funds including:
A) Segment information for certain individual Enterprise Funds. The City
of College Station maintains two enterprise funds: the Utility Fund to
account for revenues and expenses related to the operation and mainte-
nance of the water, sewer, and electric systems of the City; and the
Sanitation Fund to account for all sanitation collection and disposal
activities provided by the City. Net working capital for the capital
for. the Utility Fund is $2,108,098 and for the Sanitation Fund is
$315,227. Total assets for the Utility Fund is $51,150,152 and for the
Sanitation Fund is $869,282. Long-term portion of bonds payable from
operating revenues of the Utility Fund are $22,230,000. The Sanitation
Fund does not have any long --term liabilities. All other segment
information required is effectively met in this report by Exhibits 4
and 5, and Notes 3 and 4.
B) Summary disclosures of debt service requirements to maturity for all
types of outstanding debt. This requirement is met by Note 4.
C) Summary disclosures of changes in general fixed assets by major asset
class. This requirement is met by Note 3.
CITY OF COLLEGE STATION
NOTES TO FINANCIAL STATEMENTS
JUNE 30, 1983
Page 16 of 16
NOTE 12 - OTHER REQUIRED INDIVIDUAL FUND DISCLOSURES: (Continued)
D) Summary disclosures of changes in general long-term debt. This require-
ment is met by Note 4.
E) Excesses of expenditures over appropriations in individual funds.
Total expenditures in all funds were lower than total appropriations.
F) Deficit fund balances or retained earnings balances of individual
funds. This requirements is met by Note 8. No funds, other than
Capital Project Funds, reflected such balances at June 30, 1983.
G) Individual fund interfund receivable and payable balances. Such bal-
ances at June 30, 1983 were:
Interfund Interfund
Receivables Payables
General Fund $ 76,384 $ 93,724
Special Revenue Fund:
Crime Prevention Fund 420 18
Revenue Sharing Fund -0- 52,850
Hotel/Motel Tax Fund -0- 9,000
Debt Service Fund -0- 1,380
Capital Project Funds:
Community Development Fund -0- 3,210
Pro Rata Sewer Fund 65,708 -0-
Planning Project 10,871 -0-
Capital Acquisition Fund 14,487 -0-
1971 Bond Funds -0- 679
1978 Bond Funds 141,729 60,000
1978 Series II Bond Funds -0- 19,880
1981 Bond Funds 83,652 100,729
1982 Bond Funds 566,351 968
1982 II Bond Funds 6,887 -0-
1983 Bond Funds -0- 566,351
Enterprise Funds:
Utility Fund 72,773 253,120
Sanitation Fund 83,756 21,865
Expendable Trust Fund:
Cemetery - Perpetual Care 1,387 -0-
Employee Benefits 59,369 -0-
11,183,774 $1,183,774
FINANCIAL STATEMENTS
OF
INDIVIDUAL FUNDS
GENERAL FUND
To account for all financial resources traditionally
associated with governments which are not required to
be accounted for in another fund.
CITY OF COLLEGE STATION
CEiv EPL FUND
D
STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1983 A-1
Page 1 of 2
TAXES
Current Ad Valorem
Delinquent Ad Valorem
Tax Penalty and Interest
Franchise Taxes
Mixed Drinks Tax
Sales Tax
Total Taxes
LICENSES:
Electricians
Animal
Taxi
Game Machine
Miscellaneous
Total Licenses
PERMITS:
Builder
Electrical
Plumbing
Mixed Drink
Health
Gas and 0il Drilling
Child Care
Total Permits
SERVICE FEES:
Court Cost
Pound
Total Service Fees
FINES:
Municipal Court
Accident Coding
Warrant Service Fees
Total Fines
CERTIFICATES:
Birth & Death
Tax
Total Certificates
Estimated
$ 509,109
50,000
10,000
190,000
61,000
2,200,000
$ 3,020,109
$ 1,500
200
75
3,000
-0-
Realized
$ 562,998
19,752
7,064
228,951
91,379
2,563,221
$ 3,473,365
$ 1,450
429
85
4,330
200
$ 4,775 $
6,494
100,000 $
32,000
35,000
2,500
7,500
-0-
-0-
142,090
27,163
33,720
3,170
9,867
62
360
177,000 $
$ 5,500 $
6,000
11,500 $
350,000 $
-0-
-0-
350,000 $
$ 150 $
2,000
Variance,
Favorable
(Unfavorable)
$ 53,889
(30,248)
(2,936)
38,951
30,379
363,221
$ 453,256
$ (50)
229
10
1,330
200
1,719
$ 42,090
(4,837)
(1,280)
670
2,367
62
360
216,432 $ 39,432
5,665 $ 165
4,270 (1,730)
9,935 $ (1,565)
479,450 $ 129,450
478 478
3,122 3,122
483,050 $ 133,050
248 $ 98
3,292
2,150 $
1,292
3,540 $
1,390
See accompanying notes to financial statements,
-44-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF REVENUES AND TRANSFERS - ESTIMATED AND REALIZED
FOR THE YEAR ENDED JUNE 30, 1983 A-1
Page 2 of 2
CITY SERVICES PROVIDED:
Contributions from County for Fire
Ambulance Service
Sale of Ordinances
Art and Cultural Program
Adamson Pool Admission
Adamson Pool Concessions
Adamson Pool Instruction
Thomas Pool Admission
Thomas Pool Concessions
Thomas Pool Instruction
Bee Creek Park Concessions
Central Park Concessions
Adult Sports Program
Youth Sports Program
Sale of Cemetery Plots
Total City Services Provided
MISCELLANEOUS:
Transfer from Utility Fund
Administrative Costs
Grant Reimbursements
Paving Assessments
Earnings on Investments
Sale of City Equipment
Use of City Forces
Park Fees
Other Revenues
Total Miscellaneous
TOTAL REVENUES:
OTHER FINANCING SOURCES:
From Utility Fund
From Revenue Sharing Fund
From Hotel/Motel Fund
Total Other Financing Sources
TOTAL GENERAL FUND REVENUES AND OTHER
FINANCING SOURCES:
Estimated
$ 1,000
35,000
1,000
-0-
20,000
7,000
14,000
20,000
2,000
1,000
-0-
15,000
32,000
7,900
9,000
164,900
1,417,705
68,000
25,000
100,000
-0-
-0-
6,500
10,000
$1,627,205
$5,357,639
$2,097,225
523,400
108,628
$2,729,253
Variance,
Favorable
Realized (Unfavorable)
$ 898
38,990
4,343
1,037
29,452
7,375
17,640
25,389
2,576
4,593
2,406
32,623
42,470
9,501
8,669
$ 227,962 $ 63,062
$ (102)
3,990
3,343
1,037
9,452
375
3,640
5,389
576
3,593
2,406
17,623
10,470
1,601
(331)
$ 1,417,705
16,179
265,602
230,095
11,882
6,366
17,183
17,329
$1,982,341
$6,403,119
$2,097,225
517,768
114,628
$2,729,621
$ -0-
(51,821)
240,602
130,095
11,882
6,366
10,683
7,329
$ 355,136
$1,045,480
$ -0-
(5,632)
6,000
$ 368
$8,086,892 $9,132,740 $1,045,848
See accompanying notes to financial statements.
-45-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1983 A-2
Page 1 of 9
ADMINISTRATION:
Administration / City Manager:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Administration/City Manager
Personnel:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Personnel
Legal:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Legal
Energy:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay
Total Energy
Motor Vehicles
Budget
$ 148,648 $
6,793
50
2,015
99,844
9,008
3,850
13,291
Variance,
Favorable
Actual (Unfavorable)
147,180
6,609
23
2,015
100,136
9,030
3,890
13,251
$ 283,499 $
$ 1,468
184
27
-0-
(292)
(22)
(40)
40
282,134 $ 1,365
$ 60,360 $
1,515
409
4,877
1,047
147
$ 68,355
$ 103,135
3,097
846
120,991
2,365
3,472
58,317
1,250
408
4,432
981
147
$ 2,043
265
1
445
66
-0-
65,535 $ 2,820
102,727
2,996
845
126,599
2,366
3,472
233,906 $
$ 50,983 $
9,154
3,305
19,139
365
13,241
10,050
$ 408
101
1
(5,608)
(1)
-0-
239,005 $ (5,099)
50,739 $
9,052
3,285
19,067
338
13,240
10,047
106,237 $
See accompanying notes to financial statements.
105,768 $
244
102
20
72
27
1
3
469
-46--
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS A
FOR THE YEAR ENDED JUNE 30, 1983 Pa-22e 2 of 9
Variance,
Favorable
Budget Actual (Unfavorable)
Community Center: 177
Salaries & Benefits $ 54,700 $ 54,,523 $
9,357 9,266 91
Supplies 2,660 2,574 86
945 54
Building Maintenance -0-
28,4
Equipment Maintenance 7
Services 28,009 47
2,339 2,297
Sundry 2
37 7
2
$ 5,564 5,
Capital Outlay - Equipment
Total Community Center 103,574 $ 103,1445$ 430
TOTAL ADMINISTRATION: $ 795,571 $ 795,586 $ (15)
FINANCE:
Fiscal Administration: 72,319 $ 228
Salaries & Benefits $ 72,547 $
11,924 11,893 31
Supplies 610 602 8
Equipment Maintenance 19,637 19,001 636
Services 611 633 (22)
Sundry 883 883 -0-
Capital Outlay - Equipment 106,212 $ 105,331 $ 881
Total Fiscal Administration $
Accounting: 134,323 $ 1,858
Salaries & Benefits $ 136,181 $
3,437 3,255 182
Supplies 524 524 -0-
Equipment Maintenance
Services 92,495 99,346 (6,851)
Sundry 604 656 (52) Capital Outlay - Equipment 140 140 -0-
TotalAccounting $ 233,381 $ 238,244 $ (4,863)
.
Tax: $ 41,535 $ 41,089 $ 446
Salaries & Benefits 4,508 4,469 39
Supplies 507 505 2
Equipment Maintenance 56,000 55,953 47
Services 1,399 1,484 (85)
Total Tax
Sundry $ 103,949 $ 103,500 $ 449
See accompanying notes to financial statements.
-47-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1983 A-2
Page 3 of 9
Utilities:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Utilities
Purchasing:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Purchasing
Warehouse:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Warehouse
Data Processing:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Data Processing
Budget
$ 329,148 $
50,249
1,145
7,613
2,768
8,282
$ 399,205 $
$ 47,124 $
4,627
650
6,206
969
59,576
Variance,
Favorable
Actual (Unfavorable)
328,068
49,528
1,145
7,090
2,825
8,202
396,858
$ 1,080
721
-Om
523
(57)
80
2,347
46,986 $ 138
4,486 141
646 4
6,208 (2)
1,042 (73)
59,368 $ 208
18,689 $
349
151
408
1,418
246
1,655
18,625 $
313
151.
399
1,417
270
1,613
22,916 $
$ 70,047
12,555
32,500
7,746
91
200
22,788 $
$ 123,139 $
64
36
9
1
(24)
42
128
69,790 $
12,024
32,436
7,504
97
175
122,026
257
531
64
242
(6)
25
See accompanying notes to financial statements.
-48-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS 2
FOR THE YEAR ENDED JUNE 30, 1983 A_A-Pa2e 4 of 9
Meter Services:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Meter Services
TOTAL FINANCE:
PUBLIC SERVICE:
Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Administration
Streets:
Salaries
Supplies
Building
Equipment
Services
Sundry
Capital
Capital
Capital
Total
& Benefits
Maintenance
Maintenance
Outlay - Building
Outlay - Equipment
Outlay - Motor Vehicles
Streets
Budget
$ 136,360 $
9,870
960
150
599
1,722
6,910
$ 156,571
$ 1,204,949
$ 63,978
3,072
852
5,796
402
$ 74,100
$ 319,901
68,955
152,940
32,925
3,244
4,079
1,281
127,369
9,275
$ 719,969 $ 640,462
Variance,
Favorable
Actual (Unfavorable)
135,859
9,850
957
125
650
1,529
7,099
156,069 $ 502
$ 501
20
3
25
(51)
193
(189)
1,204,184
$ 63,527
3,025
367
5,788
380
$ 73,087
765
$ 451
47
485
8
22
$ 1,013
290,619 $
60,250
110,782
41,257
710
4,457
1,281
121,831
9,275
29,282
8,705
42,158
(8,332)
2,534
(378)
-0-
5,538
-0-
$ 79,507
Garage: $ 147,462 $ 146,918 $ 544
Salaries & Benefits 39,124 39,123 1
Supplies 1,958 1,954 4
Equipment Maintenance 5,151 5,139 12
Services 890 905 (15)
Sundry 4,793 4,792 1
Capital Outlay - Equipment $ 199,378 $ 198,831 $ 547
Total Garage
See accompanying notes to financial statements.
-49-
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1983 A-2
Page 5 of 9
Cemetery / Ground Maintenance:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Cemetery / Ground Maintenance $
TOTAL PUBLIC SERVICE:
POLICE:
Police Administration:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Police Administration
Uniformed Bureau:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Uniformed Bureau
Investigation:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Investigation
See accompanying notes to financial statements.
Budget
$ 39,294
5,330
200
610
81
302
Variance,
Favorable
Actual (Unfavorable)
$ 39,228
3,803
190
582
$ 66
1,527
10
28
81 -0-
332 (30)
45,817 $ 44,216 $ 1,601
$ 1,039,264
$ 154,772
7,090
13
2,900
2,762
5,709
9,274
9,600
$ 192,120
$ 898,310
80,648
24,605
12,411
13,104
1,878
99,810
$ 1,130,766
$ 956,596 $ 82,668
151,044
5,749
-0-
1,510
3,784
2,159
7,977
9,570
181,793 $ 10,327
$ 894,753
80,599
24,592
12,411
13,307
1,687
99,807
$ 1,127,156 $ 3,610
$ 3,728
1,341
13
1,390
(1,022)
3,550
1,297
30
$ 254,324 $
14,606
5,528
6,935
4,605
4,582
290,580 $
$ 3,557
49
13
-0-
(203)
191
3
253,450 $ 874
14,366 240
4,772 756
4,487 2,448
4,553 52
4,561 21
286,189 $ 4,391
- 50 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1983
Special Services Bureau:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Special Services Bureau
Municipal Court:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Municipal Court
TOTAL POLICE:
FIRE:
Fire Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Fire Administration
Fire Operations:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Buildings
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Fire Operations
Budget
$ 265,474
19,291
2,380
4,800
52,672
5,763
12,056
362,436
93,267
6,650
772
15,721
451
116,861
$ 2,092,763
Actual
$ 260,068
19,101
2,379
2,659
52,579
4,213
5,829
346,828 $ 15,608
A-2
Page 6 of 9
Variance,
Favorable
(Unfavorable)
$ 5,406
190
1
2,141
93
1,550
6,227
88,762
5,616
772
13,965
467
$ 4,505
1,034
-0-
1,756
(16)
109,582 $
7,279
$ 2,051,548 $__.___4 1'215
105,144 $ 103,847 $
4,235 1,035
2,300 1,207
17,446 17,325
1,173 1,247
130,298 $ 124,661 $
$ 1,341,719
36,029
4,963
26,850
40,091
9,374
588
9,329
91,000
$ 1,559,943
See accompanying notes to financial statements.
$ 1,326,619
33,927
3,340
21,563
26,477
10,096
519
8,479
91,843
$ 1,522,863
1,297
3,200
1,093
121
(74)
5,637
15,100
2,102
1,623
5,287
13,614
(722)
69
850
(843)
$ 37,080
- 51 -
CITY OF COLLEGE STATION
GENERAL x\ttL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1983
Fire Prevention:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Motor Vehicles
Total Fire Prevention
Budget
85,265
8,645
3,325
1,400
236
8,832
A-2_
Page 7 of 9
Variance,
Favorable
Actual (Unfavorable)
82,762
5,316
1,576
938
256
8,832
107,703 $
Ambulance:
Salaries & Benefits $ 31,523 $
Supplies 13,460
Equipment Maintenance 5,720
Services
Sundry 1,591
8,030
Capital Outlay - Equipment 2,500
Capital Outlay - Motor Vehicles 18,900
Total Ambulance $ 81,724 $
TOTAL FIRE:
ENGINEERING:
Engineering Administration:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Engineering Administration
Engineering:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay -- Equipment
Total Engineering
$ 1,879,668
$ 88,576
4,342
480
16,086
1,069
3,330
9,150
123,033
186,134
39,781
4,362
23,364
1,223
1,016
255,880
$ 2,503
3,329
1,749
462
(20)
-0_
99,680 $ 8,023
30,561
7,540
5,719
1,123
8,610
2,490
16,550
$ 962
5,920
1
468
(580)
10
2,350
72,593 $ 9,131
$ 1,819,797 $
88,244
4,220
113
16,017
574
2,638
9,147
120,953
184,627
39,614
4,359
24,117
1,288
2,513
59,871
$ 332
122
367
69
495
692
3
2,080
$ 1,507
167
3
(753)
(65)
(1,497)
256,518 $ (638)
See accompanying notes to financial statements.
52 -
CITY OF COLLEGE STATION
GENERAL FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS 2
FOR THE YEAR ENDED JUNE 30, 1983 A_A-Pa2e 8 of 9
Planning:
Salaries & Benefits
Supplies
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Planning
Building Inspection:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Building Inspection
Budget
Variance,
Favorable
Actual (Unfavorable)
$ 187,860 $ 150,535 $ 37,325
9,065 8,897
8
1,244 801 443
16,597 15,052 1,545
2,144 1,697 447
23,415 825 22,590
7,150 7,157 (7)
$ 247,475 $ 184,964 $ 62,511
230,537 $ 229,874 $ 663
12,322 11,491 831
5,700 3,585 2,115
6,367 4,715 1,652
8,140 7,691 449
1,285 1,382 (97)
2,370 1,824 546
15,390 14,903 487
282,111 $ 275,465 $ 6,646
TOTAL ENGINEERING: $ 908,499 $ 837,900 $ 70,599
PARKS:
Parks Administration: 398
Salaries & Benefits $ 120,822 $ 120,424 $
11,737 11,484 253
Supplies 800 799 1
Building Maintenance 800 512 25
Equipment Maintenance 14,111 14,098 13
Services 730 688 42
Sundry 6g3 1,683 -0-
Capital Outlay - Buildings 1,400 384 16
Capital Outlay - Equipment 150,820 $ 150,072 $ 748
Total Parks Administration $
Recreation: $ 87,890 $ 87,667 $ 223
Salaries & Benefits 33,193 33,152 41
Supplies 1,758 1,758 _0_
Building Maintenance 775 1,034 (259)
Equipment 71
Services 58,276 58,205
Sundry 342 365 (23)
1
3,636 1
Capital Outlay - Equipment 3,637$ 183,631 $ 183,636 $ 5
Total Recreation
4
See accompanying notes to financial statements.
-53-
CITY OF COLLEGE STATION
CENER A T
v a�i�L FUND
STATEMENT OF EXPENDITURES COMPARED WITH APPROPRIATIONS
FOR THE YEAR ENDED JUNE 30, 1983
Aquatics:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Total Aquatics
Parks Maintenance:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Parks Maintenance
Forestry:
Salaries & Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay - Equipment
Capital Outlay - Motor Vehicles
Total Forestry
TOTAL PARKS:
NON -DEPARTMENTAL:
Miscellaneous
Contribution to
Contribution to
Contribution to
Capital Projects
Firemen's Fund
Animal Shelter
TOTAL NON -DEPARTMENTAL:
TOTAL GENERAL FUND EXPENDITURES:
Funds
Budget
152,096
27,657
23,670
4,925
45,452
1,356
3,465
258,621
A-2
Page 9 of 9
Variance,
Favorable
Actual (Unfavorable)
151,982
27,587
23,667
4,922
45,231
1,363
3,464
114
70
3
3
221
(7)
1
258,216 $ 405
$ 260,150 $ 259,374
24,825 24,795
16,355 16,340
10,375 10,256
23,472 23,465
720 774
26,748 26,849
1,500 1,337
$ 364,145 $ 363,190
52,108
3,937
240
1,325
1,455
289
960
7,370
$ 51,927
3,934
235
1,289
1,381
311
952.
7,370
67,684 $
1,027,141
$ 776
30
15
119
7
(54)
(101)
163
955
$ 181
3
5
36
74
(22)
8
-0-
67,399 $ 285
$ 1,024,694 $ 2,447
42,339 $
605,000
-0-
-0-
647,339
34,389
817,725
3,625
7,500
$ 7,950
(212,725)
(3,625)
(7,500)
863,239 $ (215,900)
$ 9,595,194 $ 9,553,544 41,650
See accompanying notes to financial statements.
-54-
SPECIAL REVENUE FUNDS
Crime Prevention - To account for the receipt and
expenditure of funds received by the City of College
Station from private donations that are restricted to
programs for juveniles. All activities are designed
and implemented by the police department in an effort
to deter crime.
Revenue Sharing - To account for the receipt and
expenditure of funds received by the City of College
Station under the Federal Revenue Sharing Program.
Hotel/Motel Tax - To account for the receipt and
expenditure of funds received by the City of College
Station from the assessment of hotel and motel occupan-
cy tax. Usage of funds is restricted to construction
and maintenance of convention and civic facilities, and
promotion of tourism and arts within the City of
College Station.
CITY OF COLLEGE STATION
ALL SPECIAL REVENUE __.
"'"' .,�,:,i.lril, N'UNllS
COMBINING BALANCE SHEET
JUNE 30, 1983
ASSETS
Cash
Certificates of Deposit
Accounts Receivable - Miscellaneous
Accrued Interest Receivable
Due From Federal Government
Due From Other Funds
TOTAL ASSETS:
LIABILITIES AND FUND BALANCE
LIABILITIES:
Accounts Payable
Due to Other Funds
Total Liabilities
FUND BALANCE:
Reserved for Crime
Prevention Program
Unreserved - Undesignated
Total Fund Balance
LIABILITIES AND FUND BALANCE:
Crime
Prevention
$ 58
--0-
87
0-
-0-
420
$ 565
$ 547
-0_
$ 547
$ 565
Hotel/
Revenue Motel
Sharing Tax
B-1
Totals
June 30,
1983
$ 22,885 $ 8,928 $ 31,871
-0- 112,000 112,000
-0- 120 207
-0- 218 218
149,663 -0- 149,663
-0- -0- 420
$172,548 $121,266 $294,379
$ -0-- $ 35,668 $ 35,668
52,850 9,000 61,868
$ 52,850 $ 44,668 $ 97,536
$ -0- $ -0- $ 547
119,698 76,598 196,296
$119,698 $ 76,598 $196,843
$172,548 $121,266 $294,379
See accompanying notes to financial statements,
CITY OF COLLEGE STATION
ALL SPECIAL REVENUE FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES
AND CHANGES IN FUND BALANCES
FOR THE YEAR ENDED JUNE 30, 1983
Crime Revenue
Prevention Sharing
REVENUES:
Intergovernmental- Federal Grants
Revenues - Hotel/Motel Occupancy Tax
Miscellaneous - Interest Earnings
on Investments
- Contributions By
Citizens
- Rental Fees
Total. Revenues
EXPENDITURES:
Contribution To:
Mental Health and Retardation.
Bryan Public Library
Fireworks Display
Summer Library
Retired Senior Volunteer Program
Handicapped Commission
Chamber of Commerce
Brazos Valley Arts Council
Community Center
College Station Industrial Foundation
Spring Arts Festival
Police Tournament
Bryan/College Station Athletics
Stage for Community Center
Juvenile Crime Prevention Program
Miscellaneous Expenditures
Total Expenditures
Excess (Deficiency) of Revenues
Over Expenditures
OTHER FINANCING SOURCES (USES):
Operating Transfers Out
Excess (Deficiency) of Revenues
Over Expenditures
Fund Balance at Beginning of Year
FUND BALANCE AT END OF YEAR:
$ -0- $ 530,154
-0- -0-
1 11,683
798 -0-
-0- -0-
799 $ 541,837
$ -0- $ 20,000
-0- 25,000
-0- -0-
-0- 798
-0-- 1,800
-0- 1,000
-0- -0-
-0- -0-
-0- -0-
-0- -0-
-0- -0-
-0- -0-
-0- -0-
_0- -0-
252. -0-
-0- 2,325
$ 252 $ 50,923
$ 547 $ 490,914
-0- (517,768)
Hotel/
Motel
Tax
$ -0-
322,529
17,627
-0-
25,463
$ 365,619
$ -0-
-0-
1,751
-0-
-0-
-0-
101,666
30,000
89,407
60,000
2,124
300
5,000
10,000
-0-
2,081
$ 302,329
$ 63,290
(198,628)
$ 547 $ (26,854) $(135,338)
-0- 146,552 211,936
547 119,698 $ 76,598.
B-2
Totals
June 30,
1983
$ 530,154
322,529
29,311
798
25,463
$ 908,255
$ 20,000
25,000
1,751
798
1,800
1,000
101,666
30,000
89,407
60,000
2,124
300
5,000
10,000
252
4,406
$ 353,504
$ 554,751
(716,396)
$(161,645)
358,488
$ 196,,843
See accompanying notes to financial statements.
- 57 -
CITY OF COLLEGE STATION
REVENUE SHARING FUND
STATEMENT OF REVENUES, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1983
REVENUES:
Intergovernmental - Federal Grants
Miscellaneous - Interest Earnings
on Investments
Total Revenues
EXPENDITURES:
Contribution to Mental Health
and Retardation
Contribution to Bryan Public Library
Contribution to Summer. Library
Contribution to Retired Senior
Volunteer Program
Contribution to Handicapped
Commission
Miscellaneous
Total Expenditures
Excess (Deficiency) of Revenue
Over Expenditures
Budget
$ 531,690
-0-
$ 531,690
Actual
$ 530,154
11,683
$ 541,837
$ 20,000 $
25,000
798
20,000
25,000
798
1,800 1,800
1,000
90,290
$ 138,888
1,000
2,325
$ 50,923
$ 392,802 $ 490,914
OTHER FINANCING SOURCES (USES):
Operating Transfers Out (523,400) (517,768)
Excess (Deficiency) of Revenues
Over Expenditures and Other Uses
Fund Balance at Beginning of Year
FUND BALANCE AT END OF YEAR:
$(130,598)
146,552
$ 15,954
$ (26,854)
146,552
$ 119,698
B-3
Variance,
Favorable
(Unfavorable)
$ (1,536)
11,683
$ 10,147
$ -0-
-0-
-0-
-0-
-0-
87,965
$ 87,965
$ 98,112
5,632
$103,744
-0-
$103,744
See accompanying notes to financial statements.
- 58 -
CITY OF COLLEGE STATION
HOTEL/MOTEL TAX FUND
STATEMENT OF REVENUES, EXPENDITURES, AND
CHANGES IN FUND BALANCE - BUDGET (GAAP BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1983
REVENUES:
Hotel/Motel Tax
Miscellaneous - Interest Earnings
on Investments
Rental. Fees
Total Revenues
EXPENDITURES:
Contribution to Chamber of Commerce
Contribution to Brazos Valley Art
Council
Contribution to Community Center
Contribution to Energy Expo
Contribution to College Station
Industrial Foundation
Contribution to Spring Arts Festival
Contribution to Police Tournament
Contribution to Fireworks Display
Contribution to Bryan/College
Station Athletics
Contribution for Stage
Miscellaneous Expenditures
Total Expenditures
Excess (Deficiency) of Revenues
Over Expenditures
OTHER FINANCING SOURCES (USES):
Operating Transfers Out
Excess (Deficiency) of Revenues and
Other Sources Over Expenditures
and Other Uses
Fund Balance at Beginning of Year
FUND BALANCE AT END OF YEAR
Budget
$ 360,000
-0-
-0-
$ 360,000
$ 101,666
30,000
143,736
5,000
B-4
Variance,
Favorable
Actual (Unfavorable)
$ 322,529 $(37,471)
17,627
25,463
$ 365,619
17,627
25,463
$ 5,619
$ 101,666 $ -0-
30,000 -0-
89,407 54,329
-0- 5,000
60,000 60,000
2,000 2,124
300 300
2,190 1,751
5,000 5,000
10,000 10,000
6,685 2,081
$ 366,577 $ 302,329
$ (6,577) $ 63,290
(198,628) (198,628)
-0-
(124)
-0-
439
- 0-
- 0-
4,604
$ 64,248
$ 69,867
-0-
$(205,205) $(135,338) $ 69,867
211,936 211,936
-0-
$ 6,731 $ 76,598 $ 69,867
See accompanying notes to financial statements.
-59-
DEBT SERVICE FUND
To account for the receipt and disbursement of funds
utilized for the retirement of the general obligation
debt of the City, including General Obligation Bonds,
Certificates of Obligation, and Notes Payable.
CITY OF COLLEGE STATION
DEBT SERVICE FUND
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
FOR. THE YEAR ENDED DUNE 30, 1983
REVENUES:
Current Taxes
Delinquent Taxes
Penalty and. Interest on Delinquent Taxes
.Miscellaneous - Interest Earned on Investments
Total Revenues
EXPENDITURES:
Redemption of Tax Obligation Bonds
Interest on Tax Obligation Bonds
Retirement of Certificates of Obligation
Interest on Certificates of Obligation
Retirement of Notes Payable
Interest on Notes Payable
Paying Agents Fees
Total Expenditures
Excess (Deficiency) of Revenues Over Expenditures
$1,040,000
974,160
$ 146,285
244,458
$ 9,644
2,695
C-1
$1,615,829
22,637
12,449
73,448
$1,724,363
$2,014,160
390,743
12,339
506
$2,417,748
$ (693,385)
OTHER. FINANCING SOURCES: 836,613
Operating Transfers In
Excess (Deficiency) of Revenues And Other Sources $ 143,228
Over Expenditures
Fund Balance at Beginning of Year 812,717
FUND BALANCE AT END OF YEAR $ 955,945
See accompanying notes to financial statements®
- 61 --
(This page intentionally left blank.)
CAPITAL PROJECT FUNDS
Planning Project - to account for various engineering and mapping projects being
conducted by the City which were still in process at year end.
Capital Acquisition - to account for capital items ordered by various divisions but
not received by year end. These capital acquisitions are being funded by the
general fund and various capital project funds.
Pro Rata Sewer - to account for the pro rata portion of the costs of constructing
sewer lines in new additions or developments which is to be reimbursed by the
independent developers.
Community Center Fund - to account for the costs of constructing a community center
building. Special revenue funds from collection of hotel/motel tax provide the
financing.
Community Development Fund - to account for funds granted to the City of College
Station. by the National Department of Housing and Urban Development for use on
various community improvement projects.
Computer Project Fund - to account for the costs of constructing a computer system.
General fund revenues provide the financing.
Certificate of Obligation Funds - to account for the costs of constructing a 1500
GPM Pumper Truck and Rescue Vehicles. Financing was provided by general fund.
1971 Bonds Funds - to account for the cost of various street improvements to be made
with funds provided by proceeds of the 1971 issue of general obligation bonds.
1976 Bond Funds - to account for the cost of street improvements, city hall. building
expansion, and construction of utility fixed assets to be made with funds provided
by proceeds of the 1976 issue.
1978 Bond Funds - to account for the cost of street and park improvements, and
construction of utility fixed assets to be made with proceeds of the 1978 issue.
1978 Series II Bond Funds - to account for the cost of street improvements; park
improvements; and construction of police, fire, and warehouse buildings to be made
with funds provided by proceeds of the 1978 Series II issue of general obligation
bonds.
1981 Bond Funds - to account for the cost of street improvements, building con-
struction, park improvements, and acquisition of park land to be made with funds
provided by proceeds of the 1981 Series of general obligation bonds.
1982 Bond Funds - to account for the cost of street improvements, building purchase
and. construction, park improvements, and acquisition of park land to be made with
funds provided by proceeds of the 1982 Series of general obligation bonds.
198211 Bond Funds - to account for the cost of parks and street improvements, city
hall and warehouse construction, and a traffic signalization project to be made with
funds provided by proceeds of the 198211 series of general obligation bonds.
1983 Bond Funds - to account for the cost of street improvements to be permanently
financed by a general obligation bond issue in the following fiscal year.
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1983
D - 1
Page 1 of 2
Community Community
ASSETS Center Development
Cash $ -0- $ 45,315
Certificates of Deposit -0- -0-
U. S. Treasury Bills -0- -0-
Accrued Interest Receivable -0- -0-
Due from Other Funds -0- -0-
Due from Other Governments -0- 25,849
TOTAL ASSETS:
LIABILITIES AND FUND BALANCES
$ -0- $ 71,164
LIABILITIES:
Accounts Payable $ -0- $ -0-
Notes Payable -0- 49,500
Retainage Payable - Contractors -0- 8,769
Due to Other Funds -0- 3,210
Total Liabilities $ -0- $ 61,479
FUND BALANCE:
Reserved for Encumbrances $ -0- $ 40,071
Reserved for General Fixed Assets:
Oversized Participation -0- -0-
Park -0- -0-
Parks Project - 1981 -0- -0-
Street Projects -0- -0-
Traffic Signal.ization -0- -0-
City Hall/Warehouse -0- -0-
Computer Acquisition -0- -0-
Reserved for Utility Fixed Assets:
Electrical System -0- -0-
Unreserved - Undesignated -0- (30,386)
Total Fund Balance $ -0- $ 9,685
TOTAL LIABILITIES AND FUND BALANCE:
$ -0- $ 71,164
See accompanying notes to financial statements.
Computer
Project
$ 10,862
200,000
-0-
-0-
-0-
-0-
$210,862
-0-
-0-
-0-
--0-
-0-
-0-
210„862
-0-
-0-
$210,862
$210,862
Certificate
0f Obligation
Funds
$ -0-
-0-
$ -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
--0-
-0-
-0-
$ -0-
Pro Rata
Sewer
$ -0-
-0-
-0-
-0-
65,708
-0-
P lanning
Project
-0-
$ 65,708 $10,871
$ -0-
$ -0-
-0-
-0-
-0-
-0-
$ -0- $ -0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
---0- --0-
65,708 10,871
$ 65,708 $10,871
$ 65,708 $10,871
Capital
Acquisition
$ -0-
-0-
-0-
-0-
14,487
-0-
Memo Totals
See
Next Page
$ 743,744
7,600,000
933,526
135,273
798,619
18,425
Totals
June 30,
1983
$ 799,921
7,800,000
933,526
135,273
889,685
44,274
$14,487 $10,229,587 $10,602,679
$ -0-
-0-
-0-
-0-
$ -0-
$14,487
$ 326,560
-0-
114,376
748,607
$ 1,189,543
$ -0-
(31,948)
298,481
2,215,998
3,709,396
494,129
1,419,185
-0-
326,560
49,500
123,145
751,817
$ 1,251,022
$ 54,558
(31,948)
298,481
2,215,998
3,709,396
494,129
1,419,185
210,862
-0- 169,519 169,519
-0- 765,284 811,477
$14,487 $ 9,040,044 $ 9,351,657
$14,487 $10,229,587 $10,602,679
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING BALANCE SHEET
,TUNE 30, 1983 D - 1
(CONTINUED) Page 2 of 2
1971 1976 1978
Bond Bond Bond
ASSETS Funds Funds Funds
Cash $ 30,750 $ -0- $ 17,398
Certificates of Deposit -0- -0- 105,000
U. So Treasury Bills -0- -0- -0-
Accrued Interest Receivable -0- -0- 145
Due from Other Funds -0- -0- 141,729
Due from Other Governments -0- -0- -0-
TOTAL ASSETS: $ 30,750
LIABILITIES AND FUND BALANCES
$ -0- $ 264,272.
LIABILITIES:
Accounts Payable $ -0- $ -0- $ -0-
Notes Payable -0- -0- -0-
Retainage Payable - Contractors -0- -0- -0-
Due to Other Funds 679 -0- 60,000
Total Liabilities $ 679 $ -0- $ 60,000
FUND BALANCE:
Reserved for Encumbrances $ -0- $ -0- $ -0-
Reserved for General Fixed Assets:
Oversized Participation -0- -0- -0-
Park -0- -0- 23,810
Parks Project - 1981 -0- -0- -0-
Street Projects -0- -0- -0-
Traffic Signalization -0- -0- -0-
City Hall/Warehouse -0- -0- -0-
Computer Acquisition -0- -0- -0-
Reserved for Utility Fixed Assets:
Electrical System -0- -0- 169,519
Unreserved - Undesignated 30,071 -0- 10,943
Total Fund Balance $ 30,071 $ -0- $ 204,272
TOTAL LIABILITIES AND FUND BALANCE: $ 30,750
$ -0- $ 264,272
See accompanying notes to financial statements
1978
Series II
Bond
Funds
$ 16,225
395,000
-0-
3,879
- 0-
- 0-
1981
Bond
Funds
$ 180,356
500,000
- 0-
3,408
83,652
- 0-
1982
Bond
Funds
$ 111,598
1,400,000
-0-
13,971
566,351
-0-
198211
Bond
Funds
$ 387,417
5,200,000
933,526
113,870
6,887
18,425
$415,104 $ 767,416 $2,091,920 $6,660,125
$ -0- $ 91,661
- 0- -0-
- 0- -0-
19,880 100,729
$ 19,880 $ 192,390
$ -0-
- 0-
274,671
-0-
- 0-
-0-
-0-
-0-
-0-
120,553
$395,224
$ -0-
(31,948)
-0-
57,552
265,419
-0-
48,835
-0-
-0-
235,168
$ 575,026
$415,104 $ 767,416
$ 146,648
-0-
90,975
968
$ 77,226
- 0-
8,154
- 0-
$ 238,591 $ 85,380
$ -0-
- 0-
- 0-
(132,128)
1,061,100
4,129
851,954
-0-
-0-
68,274
$1,853,329
$2,091,920
$ -0-
-0-
-0-
2,290,574
2,975,500
490,000
518,396
-0-
-0-
300,275
$6,574,745
$6,660,125
1983
Bond
Funds
$ -0-
$ 11,025
-0-
15,247
566,351
$ 592,623
$ -0-
-0-
-0-
- 0-
(592,623)
-0-
-0-
- 0-
- 0-
-0-
$(592,623)
$ -0-
Memo Totals
See Page 61
$ 743,744
7,600,000
933,526
135,273
798,619
18,425
$10,229,587
$ 326,560
-0-
114,376
748,607
$ 1,189,543
$ -0-
(31,948)
298,481
2,215,998
3,709,396
494,129
1,419,185
-0-
169,519
765,284
$ 9,040,044
$10,229,587
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1983
D--2
Page 1 of 2
Community Community
Center Development
REVENUES:
Intergovernmental $ r0_
Miscellaneous - Interest $496,056
_0_ _-0- 94,033
Contributions by Participants
Total Revenues
$ -0_ $590,089
EXPENDITURES _ CAPITAL PROJECTS:
General Fixed Assets -
Community Center $ 87,616
Street Improvements $ -,-
Park Improvements -0- 5,605
City Hall and Warehouse 0_ -0-
Traffic Signalization _0- 0�-
Machinery & Equipment 0- -0-
-
Utility Fixed Assets - _0_ _0®
Water System Improvements -0-
Sewer System Improvements _0_
Electrical System Improvements -0-- -0-
Federal Housing Rehabilitation -0-0_
Administrative & Other Costs -- 496,255
Total Expenditures 44,6581
$ 87,616 $599,518
Excess (Deficiency) of Revenues
Over Expenditures
OTHER FINANCING SOURCES (USES):
Proceeds of General Obligation Bonds
Operating Transfers In
Operating Transfers Out
Excess (Deficiency) of Revenues
and Other Sources Over Expenditures
and Other Uses
Fund Balances at Beginning of Year
FUND BALANCES AT END OF YEAR:
$(87,616) $ (9,429)
-0-
87,616
-0--
-0-
_0_
--0-
$ -0- $ (9,429)
-0_ 19,114
$ ��� $ 9,685
See accompanying notes to financial statements.
Computer
Project
$ -0-
4,891
-0-
$ 4,891
$ -0-
-0-
- 0-
- 0-
- 0-
39,530
-0-
- 0-
- 0-
-0-
897
$ 40,427
$(35,536)
- 0-
250,000
-0-
Certificate
0f Obligation
Funds
Pro Rata Planning
Sewer Project
$ -0- $ -0-
-0- -0-
-0- -0-
$ -0- $ -0-
Capital
Acqui-
sition
Memo Totals
See Totals
Next Page June 30, 1983
$ -0- $ -0- $ 25,310
-0- -0- 717,876
-0- 14,487 -0-
$ -0- $ 14,487 $ 743,186
-0- $ -0-
-0- -0-
-0- -0-
-0- -0-
-0- -0-
-0- 42,425
$ -0-
1,004,759
924,589
1,473,047
65,939
-0-
- 0- -0- -0- 6,953 124,308
- 0- -0- -0- -0- 82,842
-0- -0- -0- 33,101 214,946
-0- -0- -0- -0- -0-
-0- -0- -0- -0- 48,651
$ -0- $ -0- $ -0- $ 82,479 $ 3,939,081
$ -0- $ -0- $ -0- $(67,992) $(3,195,895)
-0-
212,725
- 0-
-0-
-•0-
-0-
-0-
- 0-
- 0-
-0-
-0-
-0-
6,590,000
1,358,880
(69,880)
$ 521,366
722,767
108,520
$ 1,352,653
$ 87,616
1,063,364
924,589
1,473,047
65,939
81,955
131,261
82,842
248,047
496,255
94,206
$ 4,749,121
$(3,396,468)
6,590,000
1,909,221
(69,880)
$214,464 $ 212,725 $ -0- $ -0- $(67,992) $ 4,683,105 $ 5,032,873
(3,602) (212,725) 65,708 10,871 82,479 4,356,939 4,318,784
$210,862 $ -0- $ 65,708 $10,871 $ 14,487 $ 9,040,044 $ 9,351,657
CITY OF COLLEGE STATION
ALL CAPITAL PROJECT FUNDS
COMBINING STATEMENT OF REVENUES, EXPENDITURES,
AND CHANGES IN FUND BALANCE
FOR THE YEAR ENDED JUNE 30, 1983
D - 2
Page 2 of 2
1971 1976 1978
Bond Bond Bond
Funds Funds Funds
REVENUES:
Intergovernmental $ -0- $ -0- $ -0-
Miscellaneous - Interest 9,108 157 3,523
Contributions by Participants -0- -0- _0_
Total Revenues $ 9,108 $ 157 $ 3,523
EXPENDITURES - CAPITAL PROJECTS:
General Fixed Assets -
Community Center $ -0- $ -0- $ -0-
Street Improvements 21,904 68,808 -0-
Park Improvements -0- -0- -0-
City Hall and Warehouse -0- -0- -0-
Traffic Signalization -0- -0- -0-
Machinery & Equipment -0- -0- -0-
Utility Fixed Assets -
Water System Improvements -0- -0- -0-
Sewer System Improvements -0- -0- -0-
Electrical. System Improvements -0- -0- 214,946
Federal Housing Rehabilitation -0- -0- -0-
Administrative & Other Costs -0- -0- -0-
Total Expenditures $ 21,904 $ 68,808 $ 214,946
Excess (Deficiency) of Revenues
Over Expenditures $(12,796) $(68,651) $(211,423)
OTHER FINANCING SOURCES (USES):
Proceeds of General Obligation Bonds -0- -0- -0-
Operating Transfers In -0- 19,880 -0-
Operating Transfers Out -0- -0- -0-
Excess (Deficiency) of Revenues
and Other Sources Over. Expenditures
and Other Uses
$(12,796)
Fund Balances at Beginning of Year 42,867
FUND BALANCES AT END OF YEAR:
$(48,771) $(211,423)
48,771 415,695
$ 30,071 $ -0_ $ 204,272
See accompanying notes to financial statements.
- 70 -
1978
Series II
Bond
Funds
1981 1982 19821I 1983
Bond Bond Bond Bond
Funds Funds Funds Funds
$ 6,885 $ -0- $ -0- $ 18,425 $ -0-
26,686 65,106 225,041 388,255 -0-
-0- -0- -0- -0- -0-
$ 33,571 $ 65,106 $ 225,041 $ 406,680 $ -0-
$ -0-
108,228
671
-0-
-0-
-0-
$ -0-
213,196
16,240
169,180
-0-
-0-
- 0- 124,308
- 0- 82,842
- 0- -0-
-0- -0-
- 0- -0-
$ 108,899 $ 605,766
$ -0-
-0-
567,998
1,270,263
65,939
-0-
-0-
-0-
- 0-
-0-
-0-
$ 1,904,200
$ -0-
-0-
339,680
33,604
-0-
-0-
$ -0-
592,623
-0-
-0-
-0-
-0-
-0- -0-
-0- -0-
-0- -0-
-0- -0-
48,651 -0-
421,935 $ 592,623
$ (75,328) $ (540,660) $(1,679,159) $ (15,255) $(592,623)
-0-
- 0-
(19,880)
-0-
270,000
-0-
- 0-
1,069,000
(50,000)
6,590,000
- 0-
- 0-
-0-
-0-
-0-
Memo Totals
See Page 65
$ 25,310
717,876
-0-
$ 743,186
$ -0-
1,004,759
924,589
1,473,047
65,939
-0-
124,308
82,842
214,946
-0-
48,651
$ 3,939,081
$(3,195,895)
6,590,000
1,358,880
(69,880)
$ (95,208) $ (270,660) $ (660,159) $6,574,745 $(592,623) $ 4,683,105
490,432
845,686
2,513,488
-0- -0- 4,356,939
$ 395,224 $ 575,026 $ 1,853,329 $6.574,745 $(592,623) $ 9,040,044
(This page intentionally left blank.)
ENTERPRISE FUNDS
Utility Fund - to account for revenues and expenses
related to the operation and maintenance of the
water, sewer and electric systems of the City. All
activities necessary to provide such services are
accounted for in this fund, including, but not
limited to, administration, operations, maintenance,
financing and related debt service, and billing and
collection.
Sanitation Fund - to account for all sanitation col-
lection and disposal activities by the City to both
residential and commercial residents, including the
operation of the City's sanitary landfill.
CITY OF COLLEGE STATION
ALL ENTERPRISE FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1983
ASSETS
CURRENT ASSETS:
Cash on Hand and in Banks
Certificates of Deposit
Accounts Receivable (Net of Allowances
for Uncollectible Accounts)
Accrued Interest Receivable
Due from Other Funds
Inventories
Prepaid Expenses
Total Current Assets
RESTRICTED ASSETS:
Cash in Banks
Certificates of Deposit
U. S. 'Treasury Bills
Accrued Interest Receivable
Loan Receivable
Due from Other Funds
Due from Restricted Funds
Inventories
Total Restricted Assets
FIXED ASSETS: (Net of Accumulated Deprec.)
DEFERRED CHARGES:
Prepaid Water Costs
Bond Issuance Costs
Total Deferred Charges
TOTAL ASSETS:
Utility
Fund
$ 328,606
1,000,000
1,220,029
2,793
2,493
720,061
27,086
$ 3,301,068
$ 489,429
13,865,000
2,617,458
474,306
104,584
20,280
50,000
2,398
$17,623,455
$29,609,792
Sanitation
Fund
$ 90,785
150,000
228
-0-
83,756
7,785
5,178
$337,732
$ -0-
-0--
-0-
-0-
-0-
-0-
-0-
-0-
$ -0-
$531,550
$ 429,740 $
186,097
$ 615,837 $
-0-
--0-
-0-
_$51,150,152 $869,262
E-1
Totals
June 30, 1983
$ 419,391
1,150,000
1,220,257
2,793
86,249
727,846
32,264
$ 3,638,800
$ 489,429
13,865,000
2,617,458
474,306
104,584
20,280
50,000
2,398
$17,623,455
$30,141,342
$ 429,740
186,097
$ 615,837
$52,019,434
See accompanying notes to financial statements.
- 74 -
LIABILITIES
Utility Sanitation Totals
Fund Fund June 30, 1983
CURRENT LIABILITIES:
Payable from Current Assets:
Accounts Payable $ 945,409 $ 640 $ 946,049
Sales Tax Payable 85,657 -0- 85,657
Due to Other Funds 161,904 21,865 183,769
Payable from Restricted Assets:
Construction Contracts & Retainages Payable 493,856 -0- 493,856
Accrued Revenue Bond Interest Payable 847,143 -0- 847,143
Currently Maturing Portion of Revenue Bonds 1,748,000 -0- 1,748,000
Due to Other Funds 41,216 -0- 41,216
Due to Restricted Funds 50,000 -0- 50,000
Customers' Meter Deposits 1,195,861 -0- 1,195,861
Total Current Liabilities $ 5,569,046 $ 22,505 $ 5,591,551
LONG-TERM LIABILITIES:
Revenue Bonds Payable - Net of Currently
Maturing Portion $22,230,000 $ -0- $22,230,000
Unamortized Premium on Bonds 1,463 -0- 1,463
Total Long -Term Liabilities $22,231,463 $ -0- $22,231,463
TOTAL LIABILITIES: $27,800,509 $ 22,505 $27,823,014
FUND EQUITY
Contributed Capital $ 9,788,400 $ 54,901 $ 9,843,301
Retained Earnings: 104,584
Reserved for Noncurrent Loans 104,584 -0-
Reserved per Revenue Bond Indenture 800,178 -0- 800,178
Unreserved 12,656,481 791,876 13,448,357
TOTAL FUND EQUITY: $23,349,643 $846,777 $24,196,420
TOTAL LIABILITIES AND FUND EQUITY: $51,150,152 $869,282 $52,019,434
Income Before Operating Transfers
Operating Transfers In (Out)
NET INCOME:
Retained Earnings at Beginning of Year
CITY OF COLLEGE STATION
COMBINING STATEMENT OF RFVFNTTFS, EXPENSES AND CHANCES IN RETAINED EARNINGS -
ALL ENTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1983
E-2
Utility Sanitation Totals
Fund Fund June 30, 1983
OPERATING REVENUES:
Charges for Services $23,611,548 $1,017,628 $24,629,176
OPERATING EXPENSES:
Salaries and Benefits $ 1,368,050 $ 517,180
Supplies $ 1,885,230
347,280 29,232 376,512
Building Maintenance 245,965 19 245,984
Equipment Maintenance 82,392 80,813 163,205
Services 11,804,709 12,697 11,817,406
Sundry 20,004 3,381 23,385
Administrative Transfers 1,417,705 -0- 1,417,705
Depreciation 1,026,283 233,960 1,260,243
Bad Debts 118,607 -0- 118,607
Inventory Adjustment 101,260 -0- 101,260
Total Operating Expenses $16,532,255 $ 877,282 $17,409,537
NET OPERATING INCOME: $ 7,079,293 $ 140,346 $ 7,219,639
NONOPERATING REVENUES (EXPENSES):
Interest Earnings $ 1,610,823 $ 25,246 $ 1,636,069
Miscellaneous Fees -0- 217 217
Revenue Bond Interest (1,871,529) -0- (1,871,529)
Amortization of Bond Issuance Costs (20,204) -0- (20,204)
Contribution to Brazos Beautiful, Inc. -0- (6,137) (6,137)
Total Nonoperating Revenues
(Expenses) $ (280,910)
$ 6,798,383
(3,732,304)
$ 3,066,079
10,495,164
19,326 $ (261,584)
159,672 $ 6,958,055
(51,534) (3,783,838)
108,138 $ 3,174,217
683,738 11,178,902
RETAINED EARNINGS AT END OF YEAR: $13,561,243 $ 791,876 $14,353,119
See accompanying notes to financial statements.
- 76 -
CITY OF COLLEGE STATION
COMBINING STATEMENT OF CHANGES IN FINANCIAL POSITION -
ALL 1NTERPRISE FUNDS
FOR THE YEAR ENDED JUNE 30, 1983
SOURCES OF WORKING CAPITAL:
Operations:
Net Income
Items not Requiring Working Capital:
Depreciation
Amortization of Deferred Charges
Working Capital Provided by Operations
Contributions from Local Government
Issuance of Long -Term Debt
Total Sources of Working Capital
APPLICATIONS OF WORKING CAPITAL:
Acquisition. of Property, Plant, and Equipmen
Reduction of Long -Term Debt
Payment of Bond Issuance Costs
Total Applications of Working Capital
NET INCREASE (DECREASE) IN WORKING CAPITAL:
ELEMENTS OF NET INCREASE (DECREASE) IN
WORKING CAPITAL:
Cash
Certificates of Deposit
Accounts Receivable
Due From Other Funds
Inventories
Prepaid Expenses
Restricted Assets
Accounts Payable
Sales Tax Payable
Due to Other Funds
Liabilities Payable from Restricted Assets
NET INCREASE (DECREASE) IN WORKING CAPITAL:
E-3
Utility Sanitation Totals
Fund Fund June 30, 1983
$ 3,066,079 $108,138
1,026,283 233,960
40,634 -0-
$ 4,132,996 $342,098
462,150 -0-
9,325,000 -0-
$13,920,146 $342,098
t $ 4,398,050
1,743,000
58,188
$ 6,199,238
$ 7,720,908
$403,709
-0-
-0-
$403,709
$(61,611)
$ 69,321 $ 46,149
200,000 (50,000)
152,506 (3,275)
(459,601) (30,992)
(58,896) (4,435)
(4,749) (1,621)
-0-
1,147
-0-
(18,584)
7,632,184
(908,786)
(63,089)
261,693
900,325 -0-
$ 7,720,908 $(61,611)
$ 3,174,217
1,260,243
40,634
$ 4,475,094
462,150
9,325,000
$14,262,244
$ 4,801,759
1,743,000
58,188
$ 6,602,947
$ 7,659,297
$ 115,470
150,000
149,231
(490,593)
(63,331)
(6,370)
7,632,184
(907,639)
(63,089)
243,109
900,325
$ 7,659,297
See accompanying notes to financial statements.
- 77 -
CITY OF COLLEGE STATION
UTILITY FUND
BALANCE SHEET
JUNE 30, 1983
CURRENT ASSETS:
Cash on Hand and in Bank
Certificates of Deposit
Accounts Receivable (Net of Allowance
for Estimated Uncollectibles):
Utility Billings
Miscellaneous
Accrued Interest
Due from Other Funds
Inventories
Prepaid Expenses
Total Current Assets
RESTRICTED ASSETS: (Schedule E-8)
Cash in Banks
Certificates of Deposit
U. S. Treasury Bills
Accrued Interest Receivable
Loan Receivable
Due from Other Funds
Due from Restricted Assets
Inventories
Total Restricted Assets
FIXED ASSETS: (Schedule E-9)
Electric System
Water System
Sewer System
Computer System
Total Fixed Assets
DEFERRED CHARGES:
Prepaid Water Costs
Bond Issuance Costs
Total Deferred Charges
TOTAL ASSETS:
ASSETS
Cost
$12,010,530
15,452,945
6,939,706
152,882
$34,556,063
$1,118,868
101,161
2,793
Depreciation
$2,072,115
1,685,963
1,134,461
53,732
$4,946,271
E-4
$ 328,606
1,000,000
1,222,822
2,493
720,061
27,086
$ 3,301,068
$ 489,429
13,865,000
2,617,458
474,306
104,584
20,280
50,000
2,398
$17,623,455
$ 9,938,415
13,766,982
5,805,245
99,150
$29,609,792
$ 429,740
186,097
$ 615,837
$51,150,152
See accompanying notes to financial statements.
LIABILITIES
CURRENT LIABILITIES:
Payable from Current Assets:
Accounts Payable
Sales Tax Payable
Due to Other Funds
Payable from Restricted Assets: (Schedule E-8)
Construction Contracts and Retainages Payable
Accrued Revenue Bond Interest Payable
Matured and Currently Maturing Portion of
Revenue Bonds (Schedule E-10)
Due to Other Funds
Due to Restricted Funds
Customers' Meter Deposits
Total Current Liabilities
LONG-TERM LIABILITIES:
Revenue Bonds Payable - Net of Currently Maturing
Portion (Schedule E-10)
Unamortized Premium on Bonds
Total Long -Term Liabilities
$ 945,409
85,657
161,904
$ 493,856
847,143
1,748,000
41,216
50,000
1,195,861
$ 1,192,970
4,376,076
$ 5,569,046
$22,230,000
1,463
$22,231,463
TOTAL LIABILITIES: $27,800,509
FUND EQUITY
Contributed Capital:
Customers $ 176,590
Local Government 8,791,463
Federal Government 820,347
Retained Earnings:
Reserved for. Noncurrent Loans $ 104,584
Reserved per Revenue Bond Indentures 800,178
Unreserved 12,656,481
$ 9,788,400
13,561,243
TOTAL FUND EQUITY: $23,349,643
TOTAL LIABILITIES AND FUND EQUITY: $51,150,152
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN RETAINED EARNINGS
FOR THE YEAR ENDED JUNE 30, 1983
OPERATING REVENUES:
Charges For Services
Electrical
Water
Sewer
Nondepartmental
Total Operating Revenues
OPERATING EXPENSES:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Administrative Transfers
Depreciation
Bad Debts
Inventory Adjustment
Total Operating Expenses
NET OPERATING INCOME:
NONOPERATING REVENUES (EXPENSES):
Interest Earnings
Revenue Bond Interest
Amortization of Bond Issuance Costs
Total Nonoperating Revenues (Expenses)
Income Before Operating Transfers
Operating Transfers In (Out)
NET INCOME:
Retained Earnings at Beginning of Year
RETAINED EARNINGS AT END OF YEAR:
$18,660,642
2,539,231
1,659,498
752,177
$23,611,548
$ 1,368,050
347,280
245,965
82,392
11,804,709
20,004
1,417,705
1,026,283
118,607
101,260
$16,532,255
$ 7,079,293
$ 1,610,823
(1,871,529)
(20,204)
$ (280,910)
$ 6,798,383
(3,732,304)
$ 3,066,079
10,495,164
$13,561,243
See accompanying notes to financial statements,
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF REVENUES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1983
Budget
OPERATING REVENUES:
E-6
Variance,
Favorable
Actual (Unfavorable)
ELECTRIC:
Electric Services $ 17,227,000 $ 18,630,622 $ 1,403,622
Pole Rental 10,000 10,845 845
Temporary Service 10,000 19,175 9,175
Total Electric $ 17,247,000 $ 18,660,642 $ 1,413,642
WATER:
Water Services
Water Taps
Total Water
SEWER:
Sewer Services
Sewer Taps
Total Sewer
$ 2,527,590 $ 2,374,281 $ (153,309)
100,000 164,950 64,950
$ 2,627,590 $ 2,539,231 $ (88,359)
$ 1,640,000 $ 1,556,800 $ (83,200)
40,000 102,698 62,698
$ 1,680,000 $ 1,659,498 $ (20,502)
NONDEPARTMENTAL:
Penalties $ 175,000 $ 313,644 $ 138,644
Reconnect Fees 13,000 24,280 11,280
Service Fees 15,000 86,603 71,603
Use of City Forces 50,000 196,673 146,673
Sales Tax Collection Fees 2,000 3,336 1,336
Other Revenues 2,000 127,641 125,641
Total Nondepartmental $ 257,000 $ 752,177 $ 495,177
Total Operating Revenues: $ 21,811,590 $ 23,611,548 $ 1,799,958
NONOPERATING REVENUES:
Miscellaneous
Interest Earnings
Total Nonoperating Revenues
200,000 $ 1,610,823 $ 1,410,823
200,000 $ 1,610,823 $ 1,410,823
TOTAL REVENUES: $ 22,011,590 $ 25,222,371 $ 3,210,781
See accompanying notes to financial statements.
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1983
ELECTRICAL TRANSMISSION:
Supplies
Building Maintenance
Equipment Maintenance
Services
Total Operating
Electrical Transmission
Total Electrical Transmission
ELECTRICAL DISTRIBUTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating
Electrical Distribution
Capital Outlay
Total Electrical Distribution
WATER PRODUCTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating
Water Production
Capital Outlay
Total Water Production
WATER DISTRIBUTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating
Water Distribution
Capital Outlay
Total Water Distribution
Budget
E-7
Page 1 of 3
Variance,
Favorable
Actual (Unfavorable)
$ 312 $ 311 $
3,000 2,582
200 -0-
9,356,.101 10,902,294
9,359,613
9,359,613
10,905,187
10,905,187
535,886 $
254,969
96,230
44,648
27,699
3,520
534,552
254,963
127,074
32,575
25,296
3,859
$ 962,952 $ 978,319
929,514 943,973
$ 1,892,466 $ 1,922,292
$ 243,843
27,667
1,160
21,808
632,544
2,732
$ 242,797
27,666
931
21,805
653,689
2,944
1
418
200
(1,546,193)
$(1,545,574)
$(1,545,574)
$ 1,334
6
(30,844)
12,073
2,403
(339)
$ (15,367)
(14,459)
$ (29,826)
1,046
1
229
3
(21,145)
(212)
$ 929,754 $ 949,832 $ (20,078)
14,329 14,201 128
$ 944,083 $ 964,033 $ (19,950)
177,597 $ 176,898 $
17,220 15,998
66,500 66,446
15,463 15,457
5,494 4,369
2,607 2,591
699
1,222
54
6
1,125
16
$ 284,881 $ 281,759 $ 3,122
156,496 150,523 5,973
$ 441,377 $ 432,282 $ 9,095
See accompanying notes to financial statements,
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED DUNE 30, 1983
SEWER TREATMENT:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating -
Sewer Treatment
Capital Outlay
Total Sewer Treatment
SEWER COLLECTION:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating -
Sewer Collection
Capital Outlay
Total Sewer. Collection
NONDEPARTMENTAL:
Administrative Transfers
to General Fund
Sundry
Total Operating - Nondepartmental
Nonoperating and Contributions
Transfers to Debt Service Fund
Revenue Bond Principal.
Revenue Bond Interest
Transfers to General Fund
Transfers to Capital Project Funds
Contingency
Total Nondepartmental
Budget
$ 215,686
28,572
28,700
6,920
213,950
8,072
$ 501,900
17,060
518,960
$ 200,124
18,150
20,250
5,690
5,951
959
$
251,124
124,228
375,352
1,417,705
-0-
1,417,705
701,079
1,179,000
1,680,905
2,097,225
934,000
18,008
8,027,922
E-7
Page 2 of 3
Variance,
Favorable
Actual (Unfavorable)
214,617 $
28,493
28,685
6,917
212,949
8,907
1,069
79
15
3
1,001
(835)
500,568 $
16,956
1,332
104
517,524 $ 1,436
$ 199,186
19,849
20,247
5,638
6,112
1,030
$ 252,062
122,141
$ 374,203
$ 938
(1,699)
3
52
(161)
(71)
(938)
2,087
1,149
$ 1,417,705 $
673
$ 1,418,378 $ (673)
701,079 -0-
1,188,000 (9,000)
1,871,529 (190,624)
2,097,225 -0-
934,000 --0--
-0- 18,008
8,210,211
-0--
(673)
$
(182,289)
TOTAL UTILITY BUDGETARY AND
ACTUAL EXPENDITURES: $ 21,559,773 $ 23,325,732 $(1,765,959)
See accompanying notes to financial statements.
-83-
CITY OF COLLEGE STATION
UTILITY FUND
STATEMENT OF EXPENSES - BUDGET (NON-GAAP BUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1983
RECAP OF EXPENDITURES:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Administrative Transfers
Total Operating -
Utility
Capital Outlay
Nonoperating and Contributions
TOTAL UTILITY BUDGETED AND
ACTUAL EXPENDITURES
Budget
$ 1,373,136
346,890
215,840
94,729
10,241,739
17,890
1,417,705
$ 13,707,929
1,241,627
6,610,217
E-7
Page 3 of 3
Variance,
Favorable
Actual (Unfavorable)
$ 1,368,050
347,280
245,965
82,392
11,804,709
19,331
1,417,705
$ 15,285,432
1,247,794
6,792,506
$
5,086
(390)
(30,125)
12,337
(1,562,970)
(1,441)
-0-
$(1,577,503)
(6,167)
(182,289)
,$ 21,559,773 $ 23,325,732 $(1,765,959)
See accompanying notes to financial statements,
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF RESTRICTED ASSETS AND LIABILITIES
PAYABLE FROM RESTRICTED ASSETS
JUNE 30, 1983
RESTRICTED ASSETS
Cash in Banks
Certificates of Deposit
U.S. Treasury Bills
Accrued Interest Receivable
Loan Receivable
Due From Other Funds
Due From Restricted Assets
Inventories
TOTAL RESTRICTED ASSETS:
LIABILITIES PAYABLE FROM
RESTRICTED ASSETS
Construction Contracts and
Retainage Payable
Accrued Revenue Bond Interest
Payable
Currently Maturing Portion
of Revenue Bonds
Due to Other Funds
Due to Restricted Funds
Customers' Meter Deposits
TOTAL LIABILITIES PAYABLE FROM
RESTRICTED ASSETS:
Revenue
Bond
Interest
And Sinking
$ 5,417
3,315,000
-0-
74,904
-0-
-0-
50,000
-0-
Revenue
Bond
Construction
Funds
$ (6,062)
9,850,000
2,617,458
393,615
104,584
20,280
-0-
2,398
$3,445,321 $12,982,273
$ -0-
847,143
1,748,000
-0-
50,000
-0-
$ 493,854
-0-
-0-
41,218
-0-
-0-
$2,645,143 $ 535,072
Customers'
Meter
Deposits
$ 490,074
700,000
-0-
5,787
- 0-
- 0-
-0-
-0-
E-8
Totals
$ 489,429
13,865,000
2,617,458
474,306
104,584
20,280
50,000
2,398
$1,195,861 $17,623,455
$ -0-
-0-
-0-
-0-•
-0-
1,195,861
$ 493,854
847,143
1,748,000
41,218
50,000
1,195,861
1,195y861 $ 4,376,076
See accompanying notes to financial statement.
- 8 5 -
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE OF FIXED ASSETS AND DEPRECIATION
JUNE 30, 1983
ELECTRIC SYSTEM:
Switch Stations, Transmission
& Distribution Lines
Electric Service Equipment
Meters
Transformers
General & Office Equipment
Automotive Equipment
Land
Construction -In -Progress
WATER SYSTEM:
Transmission & Distribution
Water Service Equipment
Meters
Storage Tanks
Waterwell Drilling Costs
General & Office Equipment
Automotive Equipment
Land
Construction -In -Progress
Balances
7/1/82
Assets
E-9
$ 7,873,719
56,296
532,456
882,781
148,857
307,111
232,644
548,925
$10,582,789
Lines $ 6,332,037
17,697
427,605
5,722,592
672,429
157,157
163,684
209,369
139,230
$13,841,800
SEWER SYSTEM:
Transmission & Distribution Lines
Outfall Lines & Lift Station
Treatment Plant & Equipment
General Equipment
Automotive Equipment
Land
Construction -In -Progress
COMPUTER SYSTEM:
Computer Equipment
TOTAL FIXED ASSETS:
$ 676,306
1,933,471
2,670,146
50,551
43,455
143,527
63,086
$ 5,580,542
Balances
Additions Deductions 6/30/83
$ 1,790,261 $ -0-
-0- -0-
-0- -0-
-0- -0-
7,364 -0-
34,032 -0-
12,070 -0-
452,279 868,265
2,296,006 $ 868,265
$ 266,669
-0-
-0-
-0-
3,491
4,766
16,600
56,114
1,315,161
1,662,801 $
-0-
-0-
-0-
-0-
-0-
-0-
-0-
-0-
51,656
51,656
$ 182,518 $ -0-
-0- -0-
354,104 -0-
14,332 -0-
16,445 -0-
97,039 -0-
1,137,227 442,501
$ 1,801,665 $ 442,501
152,882 $ -0-
$ 9,663,980
56,296
532,456
882,781
156,221
341,143
244,714
132,939
$12,010,530
$ 6,598,706
17,697
427,605
5,722,592
675,920
161,923
180,284
265,483
1,402,735
$15,452,945
$ 858,824
1,933,471
3,024,250
64,883
59,900
240,566
757,812
$ 6,939,706
-0- $ 152,882
$30,158,013 $ 5,760,472 $1,362,422 $34,556,063
See accompanying notes to financial statement,
Balances
7/1/82
$ 917,482
5,607
181,517
309,163
67,502
129,688
-0-
-0-
$1,610,959
$ 639,978
735
194,516
2.31,613
28,506
111,267
99,145
-0--
-0-
$1,305,760
Depreciation
Additions
$ 341,133
1,788
17,749
29,426
12,283
58,777
-0--
-0-
$ 461,156
$ 165,498
441
15,027
143,065
18,642
8,120
29,410
-0--
-0-
$ 380,203
$ 273,531 $ 18,287
221,960 48,337
423,238 77,282
28,801 7,898
17,295 17,832
-0- --0--
_0- -0-
$ 964,825 $ 169,636
$ 38,444 $ 15,288
$1„026,283
13 919,988
Balances
6/30/83
$1,258,615
7,395
199,266
338,589
79,785
188,465
_0-
-0_
$2,072,115
$ 805,476
1,176
209,543
374,678
47,148
119,387
128,555
-0-
_0__
$1,685,963
$ 291,818
270,297
500,520
36,699
35,127
-0-
-0-
$1,134,461
$ 53,732
$4,946,271
Net
Asset
Value
$ 8,405,365
48,901
333,190
544,192
76,436
152,678
244,714
132,939
$ 9,938,415
$ 5,793,230
16,521
218,062
5,347,914
628,772
42,536
51,729
265,483
1,402,735
$13,766,982
$ 567,006
1,663,174
2,523,730
28,184
24,773
240,566
757,812
$ 5,805,245
$ 99,150
$29,609,792.
Water and Sewer System and
Electric Light and Power
System Revenue Refunding
Bonds - Series 1967
CITY OF COLLEGE STATION
UTILITY FUND
SCHEDULE'OF REVENUE BOND DEBT
JUNE 30, 1983
E-10
DEBT
Original Balance
Date Issue Retired 6/30/83
2/01/67 $ 333,000 $ 310,000 $ 23,000
Water and Sewer System and 2/01/67 600,000
Electric Light and Power 415,000 185,000
System Revenue Bonds -
Series 1967
Utility System Revenue Bonds - 8/01/71 800,000
Series 1971 480,000 320,000
Utility System Revenue Bonds - 8/01/73 500,000 250,000 Series 1973 250,000
Utility System Revenue Bonds - 8/01/76 3,000,000 750,000 2,250,000
Series 1976
Utility System Revenue Bonds - 5/01/79 6,145,000 745,000 5,400,000
Series 1979
Utility System Revenue Bonds - 5/01/81 3,000,000 600,000 2,400,000
Series 1981
Utility System Revenue Bonds - 2/01/82 4,220,000 395,000 3,825,000
Series 1982
Utility System Revenue Bonds - 11/01/82 9,325,000
Series 1982 II -0- 9,325,000
$27,923,000 $3,945,000 $23,978,000
See accompanying notes to financial statements,
- 88 -
From
2/01/84
MATURITIES REQUIREMENTS
Fiscal Year 1983-84 Fiscal Year 1984-85
To Annually Principal Interest Principal Interest
$ 23,000 $ 23,000 $ 770 $ -0- $ -0-
Matured 5,000 30,000 6,525 30,000 5,445
2/01/84 2/01/89 30,000
2/01/84 2/01/91 40,000
2/01/84 2/01/93 25,000
2/01/84 2/01/93 150,000
2/01/94 2/01/95 175,000
2/01/96 1/01/97 200,000
40,000
25,000
150,000
17,320
12,663
127,575
40,000
25,000
150,000
15,200
11,413
118,575
2/01/84 225,000 225,000 301,913 275,000 285,600
2/01/85 275,000
2/01/86 300,000
2/01/87 325,000
2/01/88 2/01/91 350,000
2/01/92 2/01/97 400,000
2/01/98 475,000
2/01/84 2/01/91 300,000 300,000 225,450 300,000 193,950
2/01/84 2/01/92 425,000 425,000 423,300 425,000 372,300
2/01/84 525,000 525,000 924,125 550,000 869,000
2/01/85 2/01/2000 550,000
$1,743,000 $2,039,641 $_1,795_,000 $1,871,483
CITY OF COLLEGE STATION
SANITATION FUND
BALANCE SHEET
JUNE 30, 1983
CURRENT ASSETS:
Cash on Hand and in Bank
Certificate of Deposit
Accounts Receivable
Due From Other Funds
Inventories
Prepaid Expenses
Total Current Assets
FIXED ASSETS:
Automotive Equipment
Machinery, Tools & Equipment
Land
Total Fixed Assets
TOTAL ASSETS:
CURRENT LIABILITIES:
Accounts Payable
Due to Other Funds
TOTAL LIABILITIES:
Contributed Capital:
Federal Government
Retained Earnings:
Unreserved
Total Fund Equity
TOTAL LIABILITIES AND FUND EQUITY:
ASSETS
Cost
$ 446,569
627,936
55,190
$1,129,695
LIABILITIES
FUND EQUITY
Depreciation
$230,399
367,746
-0-
$598,145
Net
$216,170
260,190
55,190
E-11
$ 90,785
150,000
228
83,756
7,785
5,178
$337,732
531,550
$869,282
$ 640
21,865
$ 22,505
$ 54,901
791,876
$846,777
$869,282
See accompanying notes to financial statements.
CITY OF COLLEGE STATION
SANITATION FUND
STATEMENT OF REVENUES, EXPENSES, AND CHANGES
IN RETAINED EARNINGS
FOR THE YEAR ENDED DUNE 30, 1983
E-12
OPERATING REVENUES:
Charges for Services
Residential 295,$ 695,85585
Commercial31,355
Landfill $1,01,355
Total Operating Revenues
OPERATING EXPENSES: Salaries and Benefits $ 517,180
29,232
Supplies 19
,
Building Maintenance 80819
Equipment Maintenance 80,13
2,69 Services
Sundry 233,381
Depreciation $ 877,2820
Total Operating Expenses
$ 140,346
Net Operating Income
NONOPERATING REVENUES (EXPENSES):
2
Interest Earnings $ 25,2466
Miscellaneous Fees1
Contribution to Brazos Beautiful, Inc, $ 6,36 (6,137)
Total Nonoperating Revenues (Expenses)
Income Before Operating Transfers
$ 159,672
(51,534)
Operating Transfers In (Out)
NET INCOME:
Retained Earnings at Beginning of Year
RETAINED EARNINGS AT END OF YEAR:
$ 108,138
683,738
$ 791,876
See accompanying notes to financial statements.
91 -
CITY OF COLLEGE STATION
SANITATION
STATEMENT OF EXPENSES - BUDGET(NONFUND GAAPBUDGETARY BASIS) AND ACTUAL
FOR THE YEAR ENDED JUNE 30, 1983
SANITATION COLLECTION (RESIDENTIAL):
Salaries and Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Operating -- Sanitation Collection
(Residential)
Capital Outlay - Machinery, Tools, Equipment
Total Sanitation Collection (Residential)
SANITATION COLLECTION (COMMERCIAL):
Salaries and Benefits
Supplies
Equipment Maintenance
Services
Sundry
Total Operating - Sanitation Collection
(Commercial)
Capital Outlay - Machinery, Tools, Equipment
Total Sanitation Collection (Commercial)
SANITATION DISPOSAL:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Total Operating - Sanitation Disposal.
Capital Outlay - Machinery, Tools, Equipment
Capital Outlay - Land
Total Sanitation Disposal
TOTAL SANITATION BUDGETED AND
ACTUAL EXPENDITURES:
RECAP OF EXPENDITURES:
Salaries and Benefits
Supplies
Building Maintenance
Equipment Maintenance
Services
Sundry
Capital Outlay
Budget
434,555 $
46,280
57,800
392
2,211
E-13
Variance,
Favorable
Actual (Unfavorable)
390,306
19,500
54,038
314
2,432
$ 541,238 $
147,305
$
466,590
146,958
688,543 $
613,548
64,843 $ 47,877
4,242 4,237
10,005 10,002
1,000 -0-
407 435
80,497 $
61,962
142,459 $
62,551
58,758
121,309
82,380 $
5,983
5,212
19,264
15,472
497
78,997
5,495
19
16,773
12,383
514
128,808 $ 114,181
182,845 182,505
15,568 15,489
$ 327,221 $ 312,175 $ 15,046
$ 44,249
26,780
3,762
78
(221)
$ 74,648
347
$ 74,995
$ 16,966
5
3
1,000
(28)
$ 17,946
3,204
$ 21,150
$ 3,383
488
5,193
2,491
3,089
(17)
$ 14,627
340
79
$1,158,223 $1,047,032 $111,191
$ 581,778 $ 517,180 $ 64,598
56,505 29,232 27,273
5,212 19 5,193
87,069 80,813 6,256
16,864 12,697 4,167
3,115 3,381 (266)
407,680 403,710 3,970
$1,158,223 $1,047,032 S1.11,191
See accompanying notes to financial statements.
FIDUCIARY FUNDS
Pension Trust Fund
Firemen's Relief and Retirement - to account for
the accumulation of resources to be used for
retirement annuity payments at appropriate amounts
and time. The fund does not account for the
administrative costs of the System, which are
borne by the general fund. Resources are
contributed by employees at an annual fixed rate.
The City has voluntarily contributed amounts as
needed to maintain the solvency of the fund. The
potential future liabilities related to these
payments appear to be minimal due to the fact that
it is estimated by the City that there are
approximately five or less past employees who
could become eligible for these $25.00 per month
payments in the future.
Expendable Trust Funds
Cemetery p- Perpetual Care - to account for portion
of cemetery plot sales proceeds that is designated
as a contribution to the perpetual care fund.
Funds are to be expended for maintenance and care
of the City's cemetery.
Employee Benefits to account for the
accumulation of resources to be used for health
insurance payments at appropriate amounts and
time. Employees contribute funds for dependent
coverage and the City contributes funds Lo cover
each employee.
ASSETS
Cash
Certificates of Deposit
Accrued Interest Receivable
Due from Other Funds
Prepaid Expenses
TOTAL, ASSETS:
FUND BALANCE
Reserved for Firemen's Relief
and Retirement
Reserved for Cemetery Perpetual
Reserved for Employee Benefits
TOTAL FUND BALANCE:
CITY OF COLLEGE STATION
ALL FIDUCIARY FUNDS
COMBINING BALANCE SHEET
JUNE 30, 1983
Pension Trust
Fund
Firemen's Relief
and
Retirement
$260
-0-
-0-
-0-
-0-
$260
$260
Care -0-
-0-
$260
Expendable
Trust Funds
Cemetery -
Perpetual Employee
Care Benefits
F--1
Totals
June 30,
1983
$ 904 $ 1 $ 1,165
39,000 -0- 39,000
22 -0- 22
1,387 59,369 60,756
-0- 2,250 2,250
41,31361,620 $103,193
$ -0-
41,313
-0-
$41,313
$ -0- $ 260
-0- 41,313
61,620 61,620
$61,620 $103,193
See accompanying notes to financial statements,
- 94 -
GENERAL FIXED ASSETS ACCOUNT GROUP
To account for fixed assets not used in proprietary fund
operations or accounted for in trust funds.
CITY OF COLLEGE STATION
GENERAL FIXED ASSETS ACCOUNT GROUP
SCHEDULE OF GENERAL FIXED ASSETS - BY SOURCES
JUNE 30, 1983
G-1
GENERAL FIXED ASSETS: $ 2,913,706
Land 3,887,679
,
Buildings and Improvements 388,679
Machinery, Tools, and Equipment
Motor Vehicles 1,105,7812,05,8
Parks and Recreation Equipment , 3 ,06494
4
Paving Sidewalks and Streets 2,3,30
Construction in Progress
TOTAL GENERAL FIXED ASSETS: $19,344,369
INVESTMENT IN GENERAL FIXED ASSETS FROM:
Capital Projects Funds: $ 7,327,542
General Obligation Bonds 2
212,545
72
Certificates of Obligation 327,
Federal Grants
General & Special Revenue Funds 169,5711,984,778
General Fund Revenues
Special Revenue Fund Revenues 8,883,37583,35
Acquisitions Prior to July 1, 1979 - Source Undetermined
TOTAL INVESTMENT IN GENERAL FIXED ASSETS: $19,344,369
See accompanying notes to financial statements.
- 97 -
CITY OF COLLEGE STATION
GENERAL FIXED ASSET ACCOUNT GROUP
SCHEDULE OF CHANGES IN GENERAL FIXED ASSETS -
BY FUNCTION AND ACTIVITY
FOR TI-IE YEAR ENDED JUNE 30, 1983
Function and Activity Total
BALANCES - JUNE 30, 1982 $14,926,203
ADDITIONS BY FUNCTION & ACTIVITY:
General Fund:
Administration $ 49,584
Finance 19,641
Public Service ®0® -0-
137,179 -0- 1,281
Police 129,431 -0-
Fire
-0-
128,713 -0- 519
Engineering 39,007
Parks `0- -0-
45,675 -0- 1,683
G-2
Buildings
and
Land Improvements
$1,937,391 $3,413,729
Total General Fund
CAPITAL PROJECTS FUNDS:
Community Center
Community Development
Computer Project
Capital Acquisition
1971 Bond Funds
1976 Bond Funds
1978 Series II Bond Funds
1981 Bond Funds
1982 Bond Funds
1982II Bond Funds
1983 Bond Funds
$ 549,230 $ -0- $ 3,483
$ 87,616 $ -0- $ 87,616
231,032 -0- -0-
39,530 -0- -0-
42,425 -0- -0-
21,903 -0- -0-
68,808 -0- -0-
108,899 -0- -0-
398,616 2,560 11,840
1,904,200 282,232 371,011
373,284 251,373 -0-
592,623 440,150 -0-
Total Capital Projects $ 3,868,936
$ 976,315 $ 470,467
BALANCES - JUNE 30, 1983:
19,344,369
$2,913,706
$3,887,679
See accompanying notes to financial statements.
Machinery, Parks & Paving Construction
Tools, Motor. Recreation Sidewalks In
Equipment Vehicles Equipment & Streets Progress
$1,734,981 $ 799,593 $2,025,525 $4,739,140 $ 275,844
$ 26,286
12,542
126,623
20,054
10,969
7,800
34,580
$ 23,298
7,099
9,275
109,377
117,225
31,207
8,707
$ 238,854 $ 306,188
$ --0- $ -0- $ -0-
-0- -0- -0-
-0- -0- -0-
-0- -0- -0-
-0- -0- -0-
-0- -0- -0-
705 -0- -0-
705 $ -0- $ -0-
$ -0- $ --0- $ -0- $ --0- $ -0-
-0- -0- -0- 58,605 172,427
39,530 -0- -0- -0- -0-
42,425 -0- -0- -0- -0-
-0- -0- -0- 100,212 (78,309)
-0- -0- -0- 68,808 -0-
-0- -0- 671. 108,228 -0-
-0- -0- 9,593 194,798 179,825
-0- -0- -0- 65,939 1,185,018
-0- -0- -0- -0- 121,911
-0- 70- -0- -0- 152,473
$ 81,955
-0- $ 10,264
$ 596,590 $1,733,345
$2,055,790 $1,105,781 _22.036,494 .$5,335,730 $2,009,189
GENERAL LONG-TERM DEBT ACCOUNT GROUP
To present the outstanding general obligation debt of
the City, including notes, certificates of obligation
and general obligation bonds. These are secured by a
pledge of revenues from tax collections.
Amount Available in Debt Service Fund
Amount to be Provided for Debt Service
TOTAL AVAILABLE AND TO BE PROVIDED: $22,358,245
CITY OF COLLEGE STATION
GENERAL LONG TERM DEBT ACCOUNT GROUP
SCHEDULE OF GENERAL LONG TERM DEBT
JUNE 30, 1983
AMOUNT AVAILABLE AND TO BE PROVIDED
FOR THE PAYMENT OF GENERAL LONG-TERM DEBT
$ 955,946
21,402,299
GENERAL LONG-TERM DEBT PAYABLE
Tax Obligation Bonds
Certificates of Obligation
Notes Payable
TOTAL GENERAL OBLIGATION LONG-TERM DEBT: $22,358,245
$20,240,000
2,092,559
25,686
See accompanying notes to financial statements.
- 101 -
CITY OF COLLEGE STATION
GENERAL LONG-TERM DEBT ACCOUNT GROUP
SCHEDULE OF TAX OBLIGATION BOND DEBT
JUNE 30, 1983
H-2
DEBT
Date Authorized Issued Retired Outstanding
1968 City Hall, Fire/ 8/01/68 $ 840,000 $ 840,000 $ 325,000
Police Headquarters, $ 515,000
Street Improvements
1971 Street Improvements 8/01/81 500,000 500,000 300,000 200,000
1976 Street Improvements; 8/15/76 9,865,000 5,840,000 1,650,000 4,190,000
Electric, Water Works &
Sewer Systems Improve-
ments; Police, Fire, &
Warehouse Buildings;
City Hall Expansion;
Park Improvements;
Civic Center
1978 Series I - Issue 2/01/78
Balance of 1976 Autho-
rization (See Above)
3,525,000 875,000 2,650,000
1978 Series II - Street 5/15/78 3,020,000 3,020,000 600,000 2,420,000
Improvements; Police,
Fire, Warehouse Build-
ings; Park Improvements
1981 Series - Street 5/15/81 10,795,000 1,500,000 300,000 1,200,000
Improvements; City Hall
Building, Park Improve-
ments, Park Land
1982 Series - Issue
1981 authorization for
Street Improvements,
Park Land
2/15/82
1982 Series II - Issue 11/15/82
1981 Authorization for
Street Improvements,
Public Buildings, Park
Improvements and Park
Land
2,705,000 230,000 2,475,000
6,590,000 -0- 6,590,000
TOTAL TAX OBLIGATION BONDS: $25,020,000 $24,520,000 $4,280,000 $20,240,000
BONDS AUTHORIZED
AN UNISSUED:
1976 Series - Civic Center $ 500,000
TOTAL: $ 500,000
See accompanying notes to financial statements.
-- 102 -
MATURITIES REQUIREMENTS
Fiscal Year 1983-84 Fiscal Year 1984-85
From To Annually Principal Interest Principal Interest
8/01/83 8/01/84 $ 35,000 $ 35,000 $ 22,935 $ 35,000 $ 21,395
8/01/85 8/01/87 40,000
8/01/88 8/01/92 45,000
8/01/93 8/01/94 50,000
8/01/83 8/01/90 25,000 25,000 10,575 25,000 9,325
8/15/83 290,000 290,000 227,850 300,000 210,450
8/15/84 8/15/96 300,000
2/01/84
2/01/98
2/15/84
2/15/99
2/01/97 175,000 175,000 128,125 175,000 119,900
200,000
2/15/98 150,000 150,000 129,110 150,000 121,385
170,000
2/15/84 2/15/91 150,000 150,000 109,463 150,000 93,338
2/15/84 2/15/92 275,000 275,000 265,788 275,000 233,475
2/15/85
2/15/85
2/15/92
2/15/93
290,000
2/15/91 300,000
400,000
2/15/00 475,000
290,000 817,969
300,000 622,475
$1,390,000 $1,711,815 $1,410,000 $1,431,743
CITY OF COT.T:RCP STATION
GENERAL LONG-TERM DEBT ACCOUNT GROUP
SCHEDULE OF OTHER TAX OBLIGATION DEBT
JUNE 30, 1983
Number, Type/Creditor
and Purpose of Debt Rate Date Amount Retirements 6/30/83
Certificate of Obligation:
00001 Sanitary Landfill Site 5.97% 6/08/81 $ 208,000 $ 83,200 $ 124,800
00002 Sewage Treatment Plant 9.25% 7/24/81 284,063 28,406 255,657
00003 Sewage Treatment Plant 12.00% 7/15/81 1,297,000 18,002 1,278,998
H-3
00004 College Station Civic
Center
00005 Motor Grader
Original Balance
11.00% 10/23/81 400,000
40,000 360,000
9.45% 11/13/81 91,380 18,276 73,104
TOTAL CERTIFICATES OF OBLIGATION: $2,280,443 $187,884 $2,092,559
Notes Payable:
Xerox -Copy Machine 5.00% 3/28/78 $ 6,413 $ 5,332 $ -0-
Liddie B. Arnold -
Park Land
7.00% 4/17/78 68,498 34,250 25,686
TOTAL NOTES PAYABLE $ 74,911 $ 39,582 $ 25,686
See accompanying notes to financial statements.
From
MATURITIES REQUIREMENTS
Fiscal Year 1983-1984 Fiscal Year 1984-85
To Annually Principal Interest Principal Interest
6/08/84 6/08/86 $ 41,600 $ 41,600 $ 7,451 $ 41,600 $ 4,967
7/24/83 7/24/91 28,406 28,406 23,648 28,406 21,021
7/15/83 20,163 20,163 153,480 22,582 151,060
7/15/84 22,582
7/15/85 25,292
7/15/86 28,327
7/15/87 31,726
7/15/88 1,150,908
10/23/83 10/23/91 40,000 40,000 39,600 40,000 35,200
11/13/83 11/13/86 18,276 18,276 6,908 18,276 5,181
$148,445 $231,087 $150,864 $217,429
$ -0- $ -0- $ -0- $ -0-
4/17/84 4/17/86 8,562 8,562 1,798 8,562 1,199
$ 8,562 $ 1,798 $ 8,562 $ 1,199
(This page intentionally left blank.)
SPECIAL SCHEDULES FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
(Projects that ended or were approved to be in
operation during fiscal year.)
The special schedules and auditor's compliance
statements are presented in order to conform
with the reporting requirements of the Depart-
ment of Housing and Urban Development for Com-
munity Development Block Grant Programs.
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1979; CDBG NO. B- 79-MCg-48--0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE19, 1979 THROUGH JUNE 30, 1983
Grant
Amount
Total Program Year 1979 Funds Allocated to Recipient $ 336,000
Add: Unobligated Funds Reprogrammed From Program Year 1976 1,191
Unobligated Funds Reprogrammed From Program Year 1977 9683
Adjusted 1979 Funds Allocation $ 337,874
Less: Unobligated Funds Reprogrammed to Program Year 1980 (2,237)
Total Adjusted Program Year 1979 Resources $ 335,637
Less: Total Program Year 1979 Funds Drawn Down by Recipient (335,637)
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR
1979 ADJUSTED RESOURCES:
Total. Program Year 1979 Funds Drawn Down by Recipient $ 335,637
Add: Program Income Applicable to Program Year 1979 _0_
Less: Funds Applied to Program Year 1979 (I-2) 335,637
TOTAL PROGRAM YEAR 1979 FUNDS HELD BY RECIPIENT: $ _0_
TOTAL PROGRAM YEAR 1979 FUNDS AVAILABLE FOR DISPOSITION: $ -0-
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1979; CDBG NO. B-79-MC-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 19, 1979 THROUGH JUNE 30, 1983.
I-2
Expenditures Expenditures
Program Activity And Authorized Two Years Ended Cumulative To
Related Projects Costs June 30, 1983 June 30, 1983
Pave, Curb, & Gutter
Avenue B, Pearce, Columbus 11,068
Preston, Georgia $ 11,027 $ -0-$
Detroit and Nevada 103,798 -0- 106,026
Pasler -0- -0- -0-
Churchill 2,325 -0- 2,246
Engineering Design Plans 53,170 -0- 53,170
Housing Rehabilitation 110,000 -0- 110,010
Lincoln Center Gym 12,457 -0- 12,457
Gilbert Street Waterline 5,707 -0- 4,953
Street Light Project 12,359 -0- 12,321
Administrative 19,115 -0- 19,115
Planning 1,084 -0- 1,222
Subtotal $331,042 $ -0- $332,588
Contingencies and/or
Unspecified Local 3,049
Option Activities 6,832 -0-
TOTAL:
1/ All Projects Completed
2/ There were no questioned costs
$337,874
$ -0- $335,637
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1980i CDBG NO. B-80-MC-48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 23, 1980 THROUGH JUNE 30, 1983
Total Program Year 1980 Funds Allocated to Recipient
Add: Unobligated Funds Reprogrammed From Program Year 1979
Adjusted 1980 Funds Allocation
Less: Unobligated Funds Reprogrammed to Program Year 1981
Unobligated Funds Reprogrammed to Program Year 1982
Total Adjusted Program Year 1980 Resources
Less: Total Program Year 1980 Funds Drawn Down by Recipient
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR
1980 ADJUSTED RESOURCES:
I-3
Grant
Amount
$ 357,000
2,236
$ 359,236
(14,985)
(30,867)
$ 313,384
(313,384)
$ -0-
Total Program Year 1980 Funds Drawn Down by Recipient $ 313,384
Add: Program Income_ Applicable to Program Year 1980 -0-
Less: Funds Applied to Program Year 1980 (I-4) 313,384
TOTAL PROGRAM YEAR 1980 FUNDS HELD BY RECIPIENT: $ -0-
TOTAL PROGRAM YEAR 1980 FUNDS AVAILABLE FOR DISPOSITION: $ -0-
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1980; CDBG NO, B-80-MC-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 23, 1980 THROUGH JUNE 30, 1983
I-4
Expenditures Expenditures
Program Activity And Authorized Two Years Ended Cumulative To
Related Projects Costs June 30, 1983 June 30, 1983
Pave, Curb, and Gutter
Pasler and Churchill $ 70,000 $ -0- $ 66,824
Carolina and Nevada 80,000 44,051 67,479
Lincoln Center and Lyons Parks 40,000 26,914 41,519
Clearance Activities 11,445 -0- 11,445
Housing Rehabilitation 92,236 27,894 71,107
Survey Fire Protection Adequacy 5,995 -0- 5,517
Planning 1,000 -0- 138
Engineering Design. Plans 16,630 2,040 16,630
Administrative 30,001 113 30,113
Subtotal $347,307 $101,012 $310,772
Contingencies and/or.
Unspecified Local
Option Activities 11,929 (250) 2,612
TOTAL: $359,236 $100,762 $313,384
1/ All Projects Completed
2/ There were no questioned costs
CITY OF COLLEGE STATION
COMM NIT DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1981; CDBG NO, B-81-MC-48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 25, 1981 THROUGH JUNE 30, 1983
Total Program Year 1981 Funds Allocated to Recipient
Add: Unobligated Funds Reprogrammed From Program Year. 1980
Adjusted 1981 Funds Allocation
Less: Unobligated Funds Reprogrammed to Program Year 1982
Total Adjusted Program Year 1981 Resources
Less: Total Program Year 1981 Funds Drawn Down by Recipient
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR
1981 ADJUSTED RESOURCES:
Total Program Year 1981 Funds Drawn Down by Recipient
Add: Program Income Applicable to Program Year 1981
Less: Funds Applied to Program Year 1981 (I-6)
TOTAL PROGRAM YEAR 1981 FUNDS HELD BY RECIPIENT:
TOTAL PROGRAM YEAR 1981 FUNDS AVAILABLE FOR DISPOSITION:
I-5
Grant
Amount
$ 343,000
14,985
$ 357,985
(56,379)
$ 301,606
(301,606)
$ -0-
$ 301,606
40,107
(341,713)
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1981; CDBG NO. B-81-MC-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 25, 1981 THROUGH JUNE 30, 1983
I-6
Budgeted Total Expenditures
Program Activity And Authorized Program Budgeted Two Years Ended
Related Projects Costs Income Costs June 30, 1983
Street Construction $ 58,605 $ -0- $ 58,605 $ 58,605
Neighborhood Facilities 32,570 -0- 32,570 32,570
Rehabilitation 158,611 40,107 198,718 198,718
Clearance 14,420 -0- 14,420 14,420
Planning -0- -0- -0- -0-
Program Administration 11,023 -0- 11,023 11,023
Subtotal $275,229 $ 40,107 $315,336 $315,336
Contingency 26,377 -0- 26,377 26,377
TOTAL: $301,606 $ 40,107 $341,713 $341,713
1/ All Projects Completed
2/ There were no questioned costs
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1982; CDBG NO, B-82-MC--48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 18, 1982 THROUGH JUNE 30, 1983
Total Program Year 1982 Funds Allocated to Recipient
Add: Unobligated Funds Reprogrammed From Program Year 1980
Unobligated Funds Reprogrammed From Program Year. 1981
Adjusted 1982 Funds Allocation
Less: Total Program Year 1982 Funds Drawn Down by Recipient
FUNDS STILL AVAILABLE FROM HUD PROGRAM YEAR
1982 ADJUSTED RESOURCES:
Total Program Year 1982 Funds Drawn Down by Recipient
Add: Program Income Applicable to Program Year 1982
Less: Funds Applied to Program Year 1982 (I-8)
EXCESS OF 1982 FUNDS EXPENDED OVER 1982 FUNDS RECEIVED:
I-7
Grant
Amount
$ 316,000
30,867
56,379
$ 403,246
(385,691)
$ 17,555
$ 385,691
84,780
(470,654)
$ (183)
TOTAL PROGRAM YEAR 1982 FUNDS AVAILABLE FOR DISPOSITION:
$ 17,372
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1982; CDBG NO. B-82-MC-48-0007
STATEMENT OF PROGRAM COSTS
FOR THE PERIOD JUNE 18, 1982 THROUGH JUNE 30, 1983
Program Activity And
Related Projects
Street Paving
Housing Rehabilitation
Rental Property Rehabilitation
Administrative
Subtotal
Contingency and/or Unspecified
Local Option Activities
TOTAL:
1/ All Projects Completed
2/ There were no questioned costs
Authorized
Costs
$195,950
27,004
130,000
Budgeted Total
Program Budgeted
Income Costs
$ 70,452
14,328
80,000
$266,402
41,332
210,000
45,292 -0- 45,292
$398,246 $164,780 $563,026
5,000 -0- 5,000
$403,246 $164,780 $568,026
I-8
Expenditures
Two Years Ended
June 30, 1983
$223,773
30,739
172,427
43,715
$470,654
-0-
$470,654
CITY OF COLLEGE STATION
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
PROGRAM YEAR 1983; CDBG NO, B-83-MC-48-0007
STATEMENT OF SOURCE AND STATUS OF FUNDS
FOR THE PERIOD JUNE 22, 1983 THROUGH JUNE 30, 1983
Total Program Year 1983 Funds Allocated to Recipient
Less: Total Program Year 1983 Funds Drawn Down by Recipient
FUNDS RECEIVED IN EXCESS OF 1983 FUNDS ALLOCATED
TO RECIPIENT:
I-9
Grant
Amount
$ -Oa-
(10,710)
$ (10,710)
Total Program Year 1983 Funds Drawn Down by Recipient $ 10,710
Add: Program Income Applicable to Program Year 1983 _0-
Less: Funds Applied to Program Year 1983 _0_
TOTAL PROGRAM YEAR 1983 FUNDS HELD BY RECIPIENT: $ 10,710
TOTAL PROGRAM YEAR 1983 FUNDS AVAILABLE FOR DISPOSITION: $ 70_
)0 llth Street, FNB Box 8001
it National Bank Building, Suite 500
ntsville, Texas 77340-3896
3) 295-5796
er Locations:
;eland, Texas
roe, Texas
ston, Texas
Certified Public Accountants
® A Professional Corporation
September 2, 1983
Honorable Mayor and
Members of the City Council
City of College Station
I-10
0ur examination of the City of College Station's internal accounting
controls and compliance matters for the year ended June 30, 1983 was
for the purpose of satisfying the U.S. Department of Housing and Urban
Development's audit standards, in accordance with the Audit Guide and
Standards for. Community Development Block Grant Recipients. The
purpose of our study and evaluation was to determine the nature,
timing and extent of the auditing procedures necessary for expressing
an opinion on the City's financial statements.
PART A: STATEMENT ON INTERNAL ACCOUNTING CONTROLS:
This statement is intended solely for the use of management and the
U.S. Department of Housing and Urban Development, and accordingly,
should not be used for any other purpose.
We evaluated internal accounting controls deemed significant to have a
material relationship to the combined financial statements of the City
of College Station. The objectives of an internal controls system are
to provide reasonable and cost effective, but not absolute, assurance
that assets are safeguarded against loss from unauthorized use or
disposition and that transactions are executed in accordance with
proper authorization and recorded properly to permit the preparation
of financial statements in accordance with generally accepted account-
ing principles. Because of inherent limitations in any system of
internal accounting controls, errors or irregularities may neverthe-
less occur and not be detected. Also, projection of any evaluation of
the system to future periods is subject to the risk that procedures
may become inadequate because of changes in conditions or that the
degree of compliance with the procedures may deteriorate.
-117-
Members of the American institute of Certified Public Accountants
Honorable Mayor and
Members of the City Council
City of College Station
SPptPmher 1983
Page 2 _r
Since our study and evaluation was made for limited purposes and would not
necessarily disclose all material weaknesses in the system, we do not express an
opinion on the system of internal accounting control of the City of College
Station taken as a whole. However, our study and evaluation disclosed no condi-
tion that we believed to be a material weakness in the Community Development
accounting procedures and practices.
PART B: STATEMENT ON FEDERAL GRANT COMPLIANCE MATTERS:
This statement relates to financial and program compliance for the Community
Development Block Grant programs presented on the schedules designated as
Exhibits I-1 through I-9. Our examination is explained in our opinion letter,
and in the first paragraph of these auditor's compliance statements.
Our examination disclosed several transfers of Community Development funds
between program years and also between projects within a given program year.
According to FMC-74-7, Attachment K, published in the Federal Management Circular
on September 13, 1974, all transfers of construction grant monies from one year
to another year must be approved by the Grantor Agency. Therefore, the $45,852
transferred from the Grant Year 1980 to later grant years made in fiscal year
ended June 30, 1983 was in violation of this policy. Due to a recent amendment
of attachment K, approval of transfers for plan years 1981 forward is no longer
required. Therefore, transfers for all subsequent years were permissable under
grant guidelines.
HEREFORD, LYNCH & CO., P. C.
(This page intentionally left blank.)
CITY OF COLLEGE STATION
GENERAL GOVERNMENTAL EXPENDITURES AND OTHER USES BY FUNCTION 6/
LAST TEN FISCAL YEARS
-UNAUDITED-
Table I
Public Parks & Debt
Fiscal General
Year Government 2/ Police 3/ Fire 4/ Sanitation Service 5/ Recreation Service
1973-74 $ 239,880 $ 215,001 $ 97,252 $ 79,275 $185,082 $ 49,695 $ 103,906
1974-75 264,948 262,306 138,450 135,480 176,488 113,272 106,255
1975-76 330,999 339,047 186,212 127,874 166,781 143,597 102,717
1976-77 425,957 421,023 330,805 251,652 296,716 238,714 340,531
1977-78 576,522 448,178 479,468 242,976 219,884 386,581 308,265
1978-79 897,270 572,840 456,599 242,707 309,145 366,660 539,183
1979-80 1,101,756 920,773 687,264 1/ -0- 546,600 476,706 1,567,169
1980-81 1,455,554 1,196,668 1,044,754 -0-
607,833 640,479 1,322,307
1981-82 2,255,693 1,651,836 1,388,723 -0-
844,474 779,480 1,571,830
1982-83 3,700,909 2,051,548 1,819,797 -0-
956,596 1,024,694 2,417,748
1/ In fiscal year 79-80, the Sanitation Fund was
set up as an Enterprise Fund and is no longer
supported by the General Fund.
2/ The general government column includes
administration, finance, engineering, and
nondepartmental categories.
3/ The police category includes municipal court.
4/ The fire column includes ambulance services.
5/ The public service column includes streets,
garage, cemetery, and ground maintenance.
6/ Expenditures presented include the General and
Debt Service Funds.
PITY OF COLLEGE STATION
GENERAL REVENUES AND OTHER FINANCING BY SOURCE
LAST TEN FISCAL YEARS
-UNAUDITED-
4/
Table II
Property F Certificates,
Fiscal Pro
P Y Franchise & Sales & Mixed Licenses, Fines &
Year Tax Gross Receipts Drink Tax Permits Service Fees
1973-74 $105,294 $ 40,876 $ 253,509
$ 33,926 $ 46,152
1974-75 209,704 51,083 407,089 20,114
74,471
1975-76 409,904 63,839 496,161 51,429 94,476
1976-77 424,222 79,858 603,980 74,415 113,675
1977-78 342,457 93,682 810,253 67,511 184,053
1978-79 438,268 103,752 951,726 59,022 288,306
1979-80 444,342 115,810 1,104,141 80,599 320,881.
1980-81 513,114 135,823 1,596,132 219,785 406,636
1981-82 606,989 177,753 1,874,722 299,577 418,371
1982-83 589,814 228,951 2,654,600 226,466 492,985
1/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and
is no longer supported by the General Fund.
2/ Revenue sharing transfers not made until FY 1979-80.
3/ Contribution from Enterprise Funds includes transfer from Utility Fund for
administrative costs as well as operating tranfers.
4/ The revenues and other financing sources for this schedule include General Fund
only.
Contribution Other
Charges For From Enterprise Financing
Services Funds 3/ Miscellaneous Sources Total
$160,563 $ -0- $ 33,268 $ -0- $ 673,588
207,764 -0- 45,297 -0- 1,015,522
237,488 58,000 88,257 13,603 1,513,157
268,474 191,000 83,801 -0- 1,839,425
312,719 591,108 125,565 22,251 2,549,599
345,983 975,266 91,738 55,394 3,309,455
1/ 103,883 1,634,366 142,396 2/ 287,690 4,234,108
136,719 2,178,103 203,804 360,089 5,750,205
177,930 2,719,534 636,201 313,893 7,224,970
227,962 3,514,930 564,636 632,396 9,132,740
CITY OF CO T EGE STATION
vvLL1SV IS J11111Va
PROPERTY TAX LEVIES AND COLLECTIONS
LAST'TEN FISCAL YEARS
-UNAUDITED-
Table III
Total. Current Percent Delinquent
Fiscal Tax Tax Of Levy Tax
Year Levy Collections Collected Collections
1973-74 $ 259,357 $ 251,514 96.98%
$ 4,042
1974-75 327,455 299,839 91.57 10,419
1975-76 472,233 445,472 94.33 26,093
1976-77 553,050 530,731 95.96 28,521
1977-78 750,008 728,672 97.16 19,196
1978-79 892,181 867,137 97.19 15,181
1979-80 1,120,957 1,065,347 95.04 32,916
1980-81 1,178,078 1,127,500 95.70 44,166
1981-82 1,281,534 1,236,615 96.50 50,820
1982-83 2,286,192 2,178,842 95.30 42,389
Total Total Collections Outstanding Outstanding Delinquent
Tax As Percent Of Delinquent Taxes As A Percent
Collections Current Levy Taxes Of Current Levy
$ 255,556 98.53% $ 31,130 12.00%
310,258
94.75 48,867 14.92
471,565
99.86 49,807 10.55
559,252
101.11 40,508 7.32
747,868
99.71 42,601 5.68
882,318
98.89 52,502 5.88
1,098,263 97.97 71,884 6.41
1,171,666 99.46 76,509 6.49
1,287,435 100.46 70,839 5.53
2,221,231 96.76 135,609 5.93
Fiscal
Year
1973-74
1974-75
1975-76
1976-77
1977-78
1978-79
1979-80
1980-81
1981-82
1982-83
CITY OF COT T EGE STATION
ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY
LAST TEN FISCAL YEARS
-UNAUDITED -
Assessed
Value
$ 60,294,657
76,248,230
92,839,625
104,966,638
120,853,467
140,112,861
266,536,120
288,809,588
388,608,966
701,275,219
Table IV
Real Property Personal Property
Estimated
Actual Assessed
Value Value
$ 75,368,321
95,310,287
116,049,531
131,208, 297
151,066,834
175,141,076
333,170,150
361,011,985
388,608,966
701,275,219
$ 8,877,850
11,153,376
17,899,207
25,299,855
25,023,668
26,258,105
27,368,820
28,255,830
44,444,725
67,852,521
Estimated
Actual
Value
$11,097,312
13,941,720
2.2,374,009
31,624,818
31,279,585
32,822,631
34,211,025
35,319,787
44,444,725
67,852,521
Total
Estimated Ratio of Total Assessed
Actual To Total Estimated
Vaeluueeed
AValue Actual Value
Va
$ 69,172,507
$ 86,465,633 80%
87,401,606
109,252,007 80
110,738,832
138,423,540 80
130,266,493
162,833,116 80
145,877,135
182,346,418 80
166,370,966
207,963,707 80
293,904,940
367,381,175 80
317,065,418
396,331,772 80
433,053,691
433,053,691 100
769,127,740
769,127,740 100
CITY OF COLLEGE STATTON
PROPERTY TAX RATES, RATIOS AND LEVIES
ALL OVERLAPPING GOVERNMENTS
LAST TEN FISCAL YEARS
-UNAUDITED-
Fiscal
(Per $100 of Assessed Value)
Year Cif School
1973-74 $ .375 County State
$1.67 $1.20 $ .22
TAX RATES
Table V
Total
$6.84
1974-75 .375 1,75
1.15 .17 6,82
1975-76 .43 1,77
1.10 .12 3,42
1976-77 .43 1,81
.97 .12 3.33
1977-78 .52 1.40
1.00 .10 3.02
1978-79 .56 1.27
.99 .10 2.92
1979-80 .39 1.29
1,15 .10 2,93
1980-81 .39 1.40
.38 .10 2.27
1981-82 .31 1.18
.40 .10 1,99
1982-83 .31 .90
.27 0 1.48
1/ The upper limit of the tax rate is set at $2.50/$100 of assessed value for each
jurisdiction by State Statute. This limit is for both operations and debt
service combined.
2/ The date that taxes are due for the City is the beginning of the fiscal year,
currently July 1. For other jurisdictions, the date is October 1. Taxes for
all jurisdictions become delinquent on February 1.
3/ The penalty is set by state law at 6% in February, and an additional 1% per
month up to 12%. The interest is accrued at 1% per month.
4/ The state legislature effectively eliminated state property taxes by reducing
the ratio to .0001% in fiscal year 1980-81.
TAX RATIOS
City
80%
80
80
80
80
80
80
80
100
100
School Count State
20% 20%
80%
80
80
80
80
80
80
80
100
100
20
20
20
20
20
20
100
100
100
20
20
20
20
20
20
0 4/
0
0
City
$ 259,439
327,535
472,346
553,453
750,027
892,365
1,121,035
1,176,291
1,281,560
2,286,192
TAX LEVIES
County/
School
$1,39 25 25 07
1,786,604
2,192,776
3,041,909
3,714,929
3,665,701
3,631,840
4,173,218
4,707,725
7,105,257
State
$1,014,679
1,041,703
1,130,711
1,280,512
1,410,978
1,592,086
2,183,122
3,653,898
4,140,834
5,879,701
CITY OF COLLEGE STATION
RATIO OF NET GENERAL BONDED DEBT TO ASSESSED VALUE
AND NET BONDED DEBT PER CAPITA
LAST TEN FISCAL YEARS
-UNAUDITED-
Table VI
Gross Less
Fiscal Estimated
Assessed Bonded Debt Service
Year Population* Value
Debt Cash Funds
1973-74 23,654 $ 69,172,507
$ 1,190,000 $ 81,831
1974-75 25,201 87,401,606
1,140,000 73,249
1975-76 27,227 110,738,832
1,090,000 36,224
1976-77 29,667 130,266,493
2,530,000 95,340
1977-78 32,348 145,877,135
3,046,250 365,282
1978-79 35,260 166,370,966
5,916,000 332,203
1979-80 37,296 293,904,940 1/ 11,945,000
1/ 772,498
1980-81 42,320 317,065,418 11,290,000
769,558
1981-82 45,623 433,053,691
14,690,000 812,717
1982-83 46,857 769,127,740
20,240,000 955,945
* Source: Texas Highway Department
1/ In fiscal year 1979-80, all General Obligation Bonded Indebtedness was
consolidated in the General Long Term Debt Group of Accounts. All retirement
of that debt was also made from the Debt Service Fund. In all prior years, a
portion of the debt was incorrectly reflected as indebtedness of the Utility
Fund.
Net Ratio 0f Net
Bonded Net Bonded Debt Bonded Debt
Debt To Assessed Value Per Capita
$1,108,169
1,066,751
1,053,776
2,434,660
2,680,968
5,583,797
11,222,502
10,520,442
13,877,283
19,284,055
1.60%
1.22
0.95
1.87
1.84
3.36
3.82
3.32
3.20
2.51
$ 46.85
42.33
38.70
82.07
82.88
158.36
300.90
248.59
304.17
411.55
( TTY OF f:f1T T FCR CTATTf1N
COMPUTATION OF LEGAL DEBT MARGIN
JUNE 30, 1983
-UNAUDITED-
Table VII
The City of College Station has no general obligation legal debt limit other than a
ceiling on the tax rate as specified by the State of Texas. The prescribed maximum
is $2.50 per $100 at 100% valuation.
CITY OF COLLEGE STATION
STATEMENT OF DIRECT AND ESTIMATED OVERLAPPING DEBT
JUNE 30, 1983
-UNAUDITED-
ESTIMATED OVERLAPPING DEBT:
Table VIII
Net Debt City's Share
TAXING BODY: Amount As Of % Amount *Per Capita
College Station I.S.D. $21,995,000 8/31/83 96.30 $21,181,185 $452.04
Brazos County 7,943,600 12/31/83 35.37 2,809,651 59.96
Brazos County Road & Bridge 365,328 12/31/83 35.37 129,217 2.76
Bryan I.S.D. 10,362,000 8/31/83 .81 83,932 1.79
$24,203,985 $516.55
NET DIRECT DEBT:
City of College Station
NET DIRECT AND ESTIMATED
OVERLAPPING DEBT:
*Population - 46,857
19,284,055 6/30/83 100.00 19,284,055 411.55
$43,488,040 $928.10
CITY OF COLLEGE STATTON
RATIO OF ANNUAL DEBT SERVICE EXPENDITURES
FOR GENERAL OBLIGATION DEBT TO TOTAL GENERAL FUND EXPENDITURES
LAST TEN FISCAL YEARS
-UNAUDITED -
Table IX
Total Total
Fiscal Debt General Fund
Year Principal Interest Service Expenditures Ratio
1973-74 $ 45,000 $ 58,872
$ 103,872 $ 901,771 11.52%
1974-75 50,000 56,222 106,222 1,115,793 9.52
1975-76 50,000 52,684 102,684 1,294,910 7.93
1976-77 50,000 290,441 340,441 1,964,868 17.33
1977-78 118,750 189,442 308,192 2,353,609 13.09
1978-79 150,250 298,569 448,819 2,845,220 15.77
1979-80 884,036 683,133 1/ 1,567,169 2/ 3,733,099 41.98
1980-81 684,435 637,503 1,321,938 4,945,288 26.73
1981-82 856,343 715,120 1,571,463 6,920,206 22.71
1982-83 1,195,929 1,221,313 2,417,242 9,553,544 25.30
1/ In fiscal year 79-80, all General Obligation Bonded Indebtedness was consol-
idated in the General Long Term Debt Croup of Accounts. All retirement of that
debt was also made from the Debt Service Fund. In all prior years, a portion
of the debt was incorrectly reflected as indebtedness of the Utility Fund.
2/ In fiscal year 79-80, the Sanitation Fund was set up as an Enterprise Fund and
is no longer supported by the General Fund.
CITY OF COLLEGE STATION
SCHEDULE OF REVENUE BOND COVERAGE
LAST TEN FISCAL YEARS
-UNAUDITED-
Table X
Net Available AVERAGE ANNUAL
Fiscal Gross Operating eratin For DEBT SERVICE REQUIREMENTS
Year Revenues Expenses Debt Service Principal Interest Total Coverage
1973-74 $ 2,566,360 $ 1,740,976 $ 825,384 $ 93,789 $ 39,001 $ 132,790 6.22%
1974-75 3,457,424 2,704,674 752,750 92,888 36,432 129,320 5.82
1975-76 4,882,274 4,001,477 880,797 91,882 33,897 125,779 7.00
1976-77 6,544,345 5,507,207 1,037,138 234,315 127,636 361,951 2.87
1977-78 8,057,633 6,532,582 1,525,051 241,167 121,338 362,505 4.21
1978-79 8,862,537 6,210,206 2,652,331 239,941. 114,618 354,559 7.48
1979-80 10,324,011 6,854,767 3,469,244 628,684 304,406 933,090 3.72
1980-81 11,917,202 7,974,852 3,942,350 521,334 291,244 812,578 4.85
1981-82 16,549,721 9,456,675 7,093,046 990,062 502,598 1,492,660 4.75
1982-83 23,611,548 15,505,972 8,105,576 1,410,470 877,744 2,288,214 3.54
1/ City Ordinance No. 1026, as discussed in Note 4 to the financial statements,
possibly restricts the use of Utility Fund net revenues for the retirement of
General Obligation Bonded Indebtedness. No General Obligation Bonded Indebtedness
is included in the average annual debt service requirements.
CITY OF COLLEGE STATION
BANK DEPOSITS
LAST TEN FISCAL YEARS
-UNAUDITED-
Table XI
1973-74 $ 3,709,349
1974-75 4,812,414
1975-76 6,695,186
1976-77 10,553,941
1977-78 12,284,766
1978-79 16,675,307
1979-80 24,502,611
1980-81 1/ 19,676,305
1981-82 2/ 38,013,719
1982-83 3/ 50,655,884
1/ No bond funds were received during
FY 1980-81; $6,145,000 were
received in FY 1979-80.
2/ Bond funds and certificates of
obligation proceeds of $11,825,000
were received in FY 1981-82.
3/ Bond funds of $15,915,000 were
received in FY 1982-83.
Source:
City of College Station Finance
Department.
CITY OF COLLEGE STATION
CONSTRUCTION PERMITS
LAST TEN FISCAL YEARS
-UNAUDITED-
Table XII
Residential Commercial.
Construction Total
Construction Number
Number Number
Year Of Units Value Of Units Value Of Units Value
1973 132 $ 9,794,748 145 $ 7,265,785 277 $ 17,060,533
1974 129 4,284,030 143 2,521,851 272 6,805,881
1975 261 7,724,706 200 2,389,553 461 10,114,259
1976 239 18,095,062 221 3,511,939 650 21,607,001
1977 223 22,527,190 223 5,237,202 646 27,764,392
1978 287 8,899,612 240 10,250,643 527 19,150,225
1979 267 11,606,261 252 6,212,298 519 17,818,559
1980 359 25,707,945 238 9,697,550 597 35,405,495
1981 603 50,667,095 417 30,114,838 1020 80,781,933
1982 663 64,567,551 398 40,177,931 1061 104,745,482
CITY OF COLLEGE STATION
PRINCIPAL TAXPAYERS
DUNE 30, 1983
-UNAUDITED-
Table XIII
Percentage 0f
1982 Total Assessed
Taxpayer Type of Business Assessed Valuation Valuation
General Telephone Company Utility $ 20,851,910
2.71%
CBL Associates, Inc. Retail Mall 14,813,671
1.92
Continental Real Estate Ptnrs. Apartment 11,282,969 1.46
Texas Instruments Manufacturing 11,176,190 1.45
Munzel Properties Apartment 9,815,255
1.27
J. C. Culpepper, Jr. Retail Center 9,017,744 1.17
Anderson Ridge Associates Apartment 8,549,560
1.11
Sypcon Construction Corp. Apartment 7,117,773 .92
K-Mart Retail 5,926,640
.77
Joe Ferrari Hotel 5,871,254
.76
$104,422,966 13.54
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1983 Table XIV
-UNAUDITED-
Page 1 of 3
October, 1938
Date Incorporated
October, 1938
Date First Charter Adopted
April, 1978
Date Present Charter Adopted
Council -Manager
Form of Government
Year Sq. Mi.
Area in Square Miles 1938 1.5
1948 4.2
1958 7.3
1968 17.3
1978 22.6
1982 23.8
Miles of Streets
.Paved 1.42.5 Miles
Unpaved 2.5 Miles
28.0 Miles
Miles of Sidewalks
175.3 Miles
Miles of Sanitary Sewer
Fire Protection:
2
Number of Stations
72
Number of Full -Time Employees
Police Protection:
47
Number of Employees (Uniformed)
Number of Employees (Plain Clothes, Clerical) . . . .
15
Number of Patrol Units
One Jail Facility With a Capacity of 20
Recreation:
13
Number of Playgrounds
2
Number of Swimming Pools
10
Number of Soccer Fields
14
Number of Softball/Baseball Fields
4
Number of Picnic Shelters
1
Number of Gyms
- 139 -
CITY OF COLLEGE STATTON
MISCELLANEOUS STATISTICAL DATA
JUNE '30, 1983
-UNAUDITED-
(CONTINUED)
Parks:
Facility
Anderson Park
Bee Creek Park
Brentwood Park
Brison Park
Brother's Pond
College Station Central
Eastgate
Fairview
Gabbard Park
Georgia K. Fitch
Lemon Tree Park
Lincoln Center
Utility Fund:
Electric Users
14,985
Water Users
Park
Acres
8.94
43.50
7.69
9.20
16.12
47.22
1.00
1.80
10.67
10.30
15.43
8.00
Table XIV
Page 2 of 3
Facility
Lion's Park
Longmire Park
Merry Oaks
Oaks Park
Parkway
Raintree
Sandstone
Southwest Park
Southwood Complex
Thomas Park
Wayne Smith Park
Acres
1.50
4.16
4.60
7.50
1.00
15.26
13.21
1.40
44.65
16.10
4.07
TOTAL ACREAGE 293.32
Average Electrical Consumption: 21,704,379 KWH/Mo. During 1982-83
Average Water Consumption: 126,021,670 Gals./Mo. During 1982-83
Number of Employees
Water Capacity:
Number of Wells
Merit
Electric 23
Water 23
Exempt
1
1
Total
24
24
12,718
Combined Capacity of Wells
12,000,000 MGD
Number of Ground Storage Tanks 2; Total Capacity 5,000,000 Gals.
Number of Elevated Storage Tanks 1; Total Capacity 1,000,000 Gals.
Miles of Water Lines
142.2
Electric Capacity:
Maximum Capacity
Number of Switching Stations
Number of Substations
2
Miles of Distribution Lines
131.0
- 140 -
4
120 Megawatts
1
CITY OF COLLEGE STATION
MISCELLANEOUS STATISTICAL DATA
JUNE 30, 1983
-UNAUDITED- Table XIV
(CONTINUED) Page 3 of 3
Sanitation Fund:
Number of Users 15,082
Landfill Size 118 Acres
Methodology Curbside Pickup Using Plastic Bags
Education:
Attendance Centers
7
Number of Classrooms
260
Number of Teachers 295
Number of Students 4,712
Elections:
Number of Registered Voters:
Last General Election 13,844
Last Municipal Election 14,566
Number of Votes Cast In
Last General Election 1,956
Last Municipal Election 1,481
Percentage of Registered Voters Voting In:
Last General Election 14%
Last Municipal Election 10%
Population:
Census Count 1983 *46,857
1980 37,306
1970 17,676
1960 11,396
1950 7,925
*1982 Estimate per Texas Highway Department