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Home My WebLink About06/03/2021 - Minutes - Planning & Zoning CommissionJune 3, 2021 P&Z Meeting Minutes - Amended Page 1 of 5 MINUTES - AMENDED PLANNING & ZONING COMMISSION June 3, 2021 6:00 p.m. Phone: *888 475 4499 and Webinar ID: 936 2140 6958 Internet: https://zoom.us/s/93621406958 COMMISSIONERS PRESENT: Dennis Christiansen, Joe Guerra, Bobby Mirza, William Wright, Bill Mather, and Jason Cornelius COMMISSIONERS ABSENT: Jeremy Osborne COUNCIL MEMBERS PRESENT: John Nichols CITY STAFF PRESENT: Michael Ostrowski, Molly Hitchcock, Carol Cotter, Erika Bridges, Anthony Armstrong, Alyssa Halle-Schramm, Jason Schubert, Amy Albright, Jennifer Prochazka, Carla Robinson, and Kristen Hejny 1. Call Meeting to Order, Pledge of Allegiance, Consider Absence Request. Chairman Christiansen called the meeting to order at 6:00 p.m. 2. Hear Visitors No visitors spoke. 3. Informational Agenda 3.1 Discussion of new development applications submitted to the City New Development Link: www.cstx.gov/newdev There was no discussion. 3.2 Presentation and discussion regarding the P&Z Calendar of Upcoming Meetings: • Thursday, June 10, 2021 ~ City Council Meeting ~ Council Chambers with Virtual Option ~ Open Meeting 5:00 p.m. (Liaison ~ Christiansen) • Thursday, June 17, 2021 ~ P&Z Meeting ~ Virtual Meeting with Commission In-Person in Council Chambers ~ 6:00 p.m. • Thursday, June 24, 2021 ~ City Council Meeting ~ Council Chambers with Virtual Option ~ Open Meeting 5:00 p.m. (Liaison ~ Guerra) • Thursday, July 1, 2021 ~ P&Z Meeting ~ Virtual Meeting with Commission In-Person in Council Chambers ~ 6:00 p.m. 3.3 Discussion and review regarding the following meetings: Design Review Board, BioCorridor Board. There was no discussion June 3, 2021 P&Z Meeting Minutes - Amended Page 2 of 5 Consent Agenda 4.1 Consideration, discussion, and possible action to approve meeting minutes. • May 20, 2021 Commissioner Cornelius motioned to approve the Consent Agenda. Commissioner Mirza seconded the motion, motion passed (6-0). 5. Consideration, discussion, and possible action on items removed from the Consent Agenda by Commission Action. There were no items removed. 6. Regular Agenda 6.1 Introductions by Commissioners and City Staff. There was general discussion amongst the Commission and staff. 6.2 Questions from the Commissioners relating to responsibilities and processes. There was no discussion. 6.3 Presentation and discussion on the Comprehensive Plan update process and timelines. Long Range Planning Administrator Halle-Schramm presented updates and timelines on the Comprehensive Plan, which is planned to be complete in October 2021. Chairman Christiansen requested clarification on the City’s concept map. Long Range Planning Administrator Halle-Schramm explained that the concept map is conceptual in nature and shows areas for redevelopment and growth. Commissioner Mirza asked if the City could continue to expand through annexation. Long Range Planning Administrator Halle-Schramm clarified that in 2019 legislature limited cities abilities to annex property unilaterally. Ms. Halle-Schramm further stated that property owners must voluntarily propose annexation. Chairman Christiansen asked if the travel demand model is separate from the Metropolitan Planning Organization’s (MPO). Transportation Planning Coordinator stated that the MPO model is county wide and the city model is only city wide and immediate surrounding areas. Commissioner Guerra asked how during the evaluation portion of the comprehensive process, is the travel demand model evaluated for the land use map. June 3, 2021 P&Z Meeting Minutes - Amended Page 3 of 5 Long Range Planning Administrator Halle-Schramm stated that staff have identified land uses and places where General Suburban and Restricted Suburban are appropriate and applied throughout the city. Transportation Planning Coordinator Schubert stated that the Traffic Analysis Zone (TAZ) results in certain projected population and traffic in areas. Commissioner Mather asked for clarification on the 2.8% on the growth model. Long Range Planning Administrator Halle-Schramm stated that the 2.8% is based upon analysis on current growth trends and growth trends over the last decade. Commissioner Guerra asked if the travel demand model can include color coded maps with levels of service representation and Texas Department of Transportation (TXDOT). Transportation Planning Coordinator Schubert stated that the model will include an output with anticipated levels of services and demands. Director of Planning & Development Services Ostrowski stated that the Future Land Use Plan is a critical component to the Comprehensive Plan and is critical that the areas are right. 6.4 Presentation and discussion on the neighborhood plans and audit process and timeline. Long Range Planning Administrator Halle-Schramm presented updates on neighborhood plans and audit process. Chairman Christiansen asked what happens when a plan reaches its expiration date. Long Range Planning Administrator Halle-Schramm stated that some things may become irrelevant or not in line with the plan at expiration date. Commissioner Guerra recommended when auditing visit with the citizens of a neighborhood plan area to see if the land uses are appropriate. Commissioner Wright asked what drives the need to have a neighborhood plan. Long Range Planning Administrator Halle-Schramm stated that it is a collaborate planning effort with the city and citizens. Commissioner Cornelius asked that as the community continues to grow and change, can a neighborhood plan be extended or changed. Long Range Planning Administrator Halle-Schramm stated that potentially a plan can be amended or extended, and the audit will help identify the percentage of plan items completed and what needs to be done. Commissioner Guerra requested that redevelopment of the Post Oak Mall area be at the top of staff’s priority list in regard to neighborhood and district planning. June 3, 2021 P&Z Meeting Minutes - Amended Page 4 of 5 6.5 Presentation and discussion on the 2020 census and population numbers There was general discussion. 6.6 Presentation and discussion on current and anticipated projects and initiatives for the Planning and Development Services department. There was general discussion. 6.7 Discussion and possible action on items for the 2021 Planning & Zoning Commission’s Plan of Work. Director of Planning & Development Services Ostrowski stated that staff is looking for Commission input on lot-by-lot grading requirements. Chairman Christiansen asked that staff evaluate all-over parking, traffic, and congestion issues by using the Comprehensive Plan to address problem areas. Commissioner Mather suggested a reduction of park zones for parkland dedication and agrees with continuing education for Planning & Zoning Commission along with regular updates. Commissioner Wright asked if there are any proposed changes to single-family landscape requirements. Director of Planning & Development Services Ostrowski stated there is not a current ordinance amendment in the works for single-family landscape requirements, but staff would do an analysis of what changes could occur. Commissioner Wright asked if there is anything the city can do to encourage annexation. Director of Planning & Development Services Ostrowski stated that voluntary annexation usually occurs when an area needs city water or sewer service. Mr. Ostrowski stated that focus will be on existing areas of the city. Commissioners Wright, Mather and Chairman Christiansen expressed support for lot-by-lot grading. Commissioner Mirza asked if neighborhood plan audits focus on new development or old neighborhoods. Director of Planning & Development Services Ostrowski stated that staff creates neighborhood plans that come with certain visions, in already established areas. Mr. Ostrowski further stated that conceptual maps may identify new areas for plans. 7. Discussion and possible action on future agenda items – A Planning & Zoning Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. June 3, 2021 P&Z Meeting Minutes - Amended Page 5 of 5 There was no discussion. 8. Adjourn The meeting adjourned at 7:46 p.m. Approved: Attest: ______________________________ ________________________________ Dennis Christiansen, Chairman Kristen Hejny, Admin Support Specialist Planning & Zoning Commission Planning & Development Services