HomeMy WebLinkAbout02/09/2021 - Regular Agenda Packet - Parks BoardCITY OF COLLEGE STATION
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College Station, TX
Meeting Agenda
Parks and Recreation Board
Larry J. Ringer Library
The City Council may or may not attend this meeting.
February 9, 2021
6:00 PM Administrative Conference Room
1. Call meeting to order and consider absence requests.
2. Hear Visitors.
At this time, the Chairperson will open the floor to citizens wishing to address issues not already
scheduled on today's agenda. Each citizen's presentation will be limited to three minutes in order to
allow adequate time for the completion of the agenda items. Comments will be received and city staff
may be asked to look into the matter, or the matter may be placed on a future agenda for discussion.
A recording may be made of the meeting; please give your name and address for the record.
3. Agenda Items
3.1. Presentation, discussion, and possible action on the approval of minutes from the previous
meeting.
3.2. Introduction of Parks and Recreation Advisory Board member.
• New board member David White
• Chair appointee Debe Shafer
3.3. Appointment of interim co-chair for Parks and Recreation Advisory Board.
3.4. Update on Alex Caruso Court at Castlegate Park.
3.5. Presentation, discussion, and possible action of Art. II Sec. 10-25 (g) of the city ordinance
regarding the number of cremates allowed per niche and its corresponding fee.
3.6. Report, discussion, and possible action concerning the current Parks Project Summary and
Dedications of Less Than Five Acres from Rusty Warncke.
4. Discussion and possible action on future agenda items.
A member may inquire about a subject for which notice has not been given. A statement of specific
factual information or the recitation of existing policy may be given. Any deliberation shall be limited
to a proposal to place the subject on an agenda for a subsequent meeting.
5. Adjourn.
The Board or Commission may adjourn into Executive Session to consider any item listed on the
agenda if a matter is raised that is appropriate for Executive Session discussion.
College Station, TX Page 1
PARKS AND RECREATION ADVISORY BOARD AGENDA
CITY OF COLLEGE STATION
Tuesday January 12, 2021
Minutes
Staff Present:
Steve Wright, Director; Andrea Lauer, Administrative Support Specialist; Rusty Warncke, Project
Manager; Reena Rodriguez, Business Services Manager, Ana Romero, Recreation Manager, Gene
Ballew, Tourism Manager; Stephan Richardson, Operations Manager
Board Present:
Joel Cantrell; Lisa Aldrich; Debe Shafer; Ann Hays; Madeline Giroir; John Polasek; Janet Wood;
David Higdon
Council Member John Crompton and Council Member Elizabeth Cunha present
1. Call meeting to order and consider absence requests. With a quorum present,
the Parks and Recreation Advisory Board was called to order @ 6:00 p.m. on
Tuesday January 12, 2021. No absence requests received.
2. Hear visitors. No visitors present.
3. Agenda Items
3.1 Presentation, discussion and the possible approval of minutes from the
previous meeting. Upon a motion made by Ann Hays and a second by Janet Wood,
the Parks and Recreation Advisory Board voted eight (8) for and none (0) opposed,
to approve the minutes as written. The motion carried unanimously.
3.2 Presentation, discussion, and possible action of Art. II Sec. 10-25 (g) of
the City Ordinance regarding the number of cremates allowed per niche
and its corresponding fee. Reena Rodriguez, Business Services Manager
presented comparisons of other cities and the benefits and challenges of changing
the number of cremates per niche. The board decided that they needed more
research and to table the motion to a future meeting.
3.3 Presentation and discussion of factors and determinants utilized to
establish parks' user fees. Gene Ballew, Tourism Manager and Ana Romero,
Recreation Manager presented on Cost Recovery, Full and Partial Fees, and Cost
Distribution. This was an informational item only.
3.4 Project Update and Parkland Dedication Fees under 5 acres. Rusty Warncke
went over his project list updates and Parkland Dedication fees. This was an
information item only and no action was taken.
4. Presentation, possible action, and discussion on future agenda items:
Park Assignments for Board members and Board expectations.
5. Adjourn. Upon a motion made by Joel Cantrell and second by John Polasek, the
Parks and Recreation Advisory Board voted eight (8) for and none (0) opposed to
adjourn the meeting at 7:40 p.m. The motion carried unanimously.
CITY OF COLLEGE STATION
PLANNING & DEVELOPMENT SERVICES
ADMINISTRATIVE APPROVAL of
Parkland Dedication of Less than Five Acres
PARKLAND DEDICATION FEES PAID: $ 1,261
Dwelling Unit Credits:
Community Park Zone:
Land Fees:
Development Fees:
N/A
CD
$ 250
$ 375
Credit Amount:
Neighborhood Park Zone:
Land Fees:
Development Fees:
Residential Type: RESIDENTIAL: DUPLEX
Permit Number: RES2020-000441
Permit Name: N/A
Permit Address: 408 POPLAR ST
Legal Description: COLLEGE VISTA, BLOCK D, LOT 1 & 20' OF 2
No. of Dwelling Units: 1
If vested, ordinance date: 21-Dec-15
Vesting Comments: N/A
i-OVLV
January 7, 2021
N/A
2
$ 274
$ 362
Jennifer Prochazka, Director Date
CITY OF COIJPGE STATION
PLANNING & DEVELOPMENT SERVICES
CITY OF COLLEGE STATION
PLANNING & DEVELOPMENT SERVICES
Parkland Dedication of Less than Five Acres
Administrative Approval
PARKLAND ACRES DEDICATED: 0.000 TOTAL PARKLAND FEES CREDITED: $ 0
PARKLAND DEDICATION FEES PAID: $ 16,875.00
COMMUNITY PARK ZONE: AB
Development Fees: $ 10,125.00
Land Fees: $ 6,750.00
Community Total: $ 16,875.00
DWELLING UNIT CREDITS: 0
NEIGHBORHOOD PARK ZONE:
Development Fees: $ N/A
Land Fees: $ N/A
N/A
Neighborhood Total: $ 0.00
Residential Type: Single -Family
Project Number: FP2020-000007
Project Name: MILLSTONE ESTATES
Project Address: 5355 DYMPLE PVT LN
Legal Description: A001300, SAMUEL DAVIDSON (OCL), TRACT 4, 21.334 ACRES
No. of Dwelling Units: 27
Ordinance Vested Date: N/A
Vesting Comments: N/A
1/1/64AAS igjbanAJ
Michael Ostrowski, Director
February 4, 2021
Date
CITY OF CO1.1 FGF. STATION
PLANING k DEVELOPMENT SERVICES
CITY OF COLLEGE STATION
PLANNING & DEVELOPMENT SERVICES
Parkland Dedication of Less than Five Acres
Administrative Approval
PARKLAND ACRES DEDICATED: 0.000 TOTAL PARKLAND FEES CREDITED: $ 0
PARKLAND DEDICATION FEES PAID: $ 39,091.00
COMMUNITY PARK ZONE:
Development Fees:
Land Fees:
Community Total:
Residential Type:
Project Number:
Project Name:
Project Address:
Legal Description:
CD
$ 11,625.00
$ 7,750.00
$ 19,375.00
DWELLING UNIT CREDITS:
NEIGHBORHOOD PARK ZONE:
Development Fees:
Land Fees:
0
9
$ 11,222.00
$ 8,494.00
Neighborhood Total: $ 19,716.00
Single -Family
FP2017-000027
WILLIAMS CREEK LAKE ESTATES PH2A, 2B, 2C
A000901, THOMAS CARRUTHERS (ICL), TRACT 15.5, 24.3158 ACRES
No. of Dwelling Units: 31
Ordinance Vested Date: N/A
Vesting Comments: N/A
77/61A,S Nbon.04,tAz
Michael Ostrowski, Director
February 4, 2021
Date
PROJECT UPDATE
Parks & Recreation Department I City of College Station
PROJECT UPDATE FY21
As of February 3, 2021
Total Number of Park Projects
Number of Projects in Progress
Number of Projects Completed in FY 21
12
Park Projects managed by Capital Projects —3, (Texas Independent Park,
Veterans Phase IA, and Fun for All)
BEE CREEK PARK
a Design of Concession/ restroom upgrades
o Project funded by certificates of obligation
o Demo and rebuild to address restroom and storage needs at this ballpark.
o Hawkins Architecture was chosen as the design firm. Council approved the contract on
May 14, 2018.
o Review by planning and development services was completed in mid -June 2019.
o This project, along with the Athletic Restroom, and Pavilion at Central Park, will all be
bid as one competitive sealed proposal project. Dates are listed below
• Pre -bid — September 12,2019
• Bid opening — September 26, 2019
▪ Evaluation to follow soon after.
o Bids are in. Our Purchasing Department is evaluating all bids to ensure all bids are
correct as stated on the bid form. Once completed, a small group will be selected to
evaluate each contractor to insure we are getting the correct contract for the price.
o Approved by City Council on December 10, 2019.
o Pre -construction meeting scheduled for January 7, 2020.
o Demolition of structure was completed on 3/3/2020. Crews will start with underground
utilities within the next week weeks.
o Week of 3/23/20 — remaining select brought in and sewer line was inspected. Break in
line. Could not view entire line. Proposal requested to bypass break and run new.
o 3/27/20 — 4/3/20 — Forms set; plumbers started roughing. Electricians set for next
week.
o 4/6 -4/17 — underground plumbing installed, grade beams dug, repair set, and slab
ready for concrete. Slab to ne poured on 4/17.
o 4/20 — 4/24 — Waterline, fire hydrant, and sewer line installed. Slab poured on Friday,
4/24/20.
o 4/27 — 5/1/20 — Slab forms removed, water and sewer connected, and walls laid out.
Concrete crews working on connector sidewalks.
o 5/11- 5/15 — Block laid on most walls. Block crew should have all walls completed next
week. Wood framers to start later next week.
o 5/28/20 - Wood framing nearly complete. Over the next few weeks water, electrical
will be roughed in. Sinks and fixtures will also start going in.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
o As of 7/2/20 Structured framed out. Plumbing and electrical are also in. Controlled air
duct to be installed on 7/6/20. Remaining block work and woodwork will also be
installed during the month of July.
o AS of August 5, 2020, Ongoing installation of metal roofing, AC ducting, outlets, and
waterlines. Not a lot of work completed at this site. Contractor has been focusing on
Central Park pavilion, athletic restroom, and Fun for All.
o As of August 31, 2020, the following items have been completed. Installation of metal
roof, AC duct work, all rough in of electrical and water, and exterior of building has
been painted. Crews currently on site to install second course of brick. Once
completed, crews will be back inside the structure to finish out.
o As of October 5, 2020, the following items have been completed. Remaining block
work, window frames, gutter down spouts, interior paint, and a few light fixtures.
Focus is on Central Park structures.
o As of November 3, the structure is 95% complete. The only remaining items left are
glass for all windows (expected to arrive November 6), sealing the concrete floors and
sink, and installing the toilet partitions.
o As of January 5, 2021— Contractor is finishing up punch list items. All items are to be
completed on or by January 22, 2021.
o Project nearly complete. Staff stills owes contractor a final punch list. However, due to
a reject of work on the Central Park Pavilion slab, we are at a standstill.
CENTRAL PARK
• Athletic Field Restroom Rehabilitation
o Scope of Work - To rehab or rebuild the existing restroom and storage building located
at the flat athletic fields.
• Fund by certificates of obligation
• Hawkins Architecture was chosen for this project. Council approved the
contract on the 14th of May. Design work to be completed by mid -September.
• Planning and Development Services completed their review in mid -June.
• Project was bid on 9/26/19. Evaluation of contractors was completed on
10/25/19. Council approved on December 10, 2019.
• Pre -construction meeting on 1/7/2020.
• Demo started 1/27/20.
• Week of 2/3/20 — demo finished up, slit fence installed, and construction
fencing installed. Building pad and utilities to be installed over the next few
weeks.
• 2/10 — 3/2/2020 — Site work and utility installation. Foundation and concrete
expected to be poured by the end of the month.
• Questions on the existing ball field lighting are holding things up. Conduit
depths where given to the engineer on 3/18/20. Contractor awaiting response.
• 4/17/20 —Still waiting on response for engineer on what to do on the conduits.
• 4/21/20 — Response for engineer finally given. Contractor will have to dig under
conduits and sleeve around all conduits, then bring in select fil for slab.
4/27 — 5/1/20 — Ball field lighting conduits repaired.
5/4 —5/15 — subgrade work. Irrigation lines and phones line had/ must be
moved. Thanks to Steve, irrigation is out of the way. Frontier has been
contacted to disconnect the phone line. Currently, all phones and internet are
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
on fiber, and we think the fire panel and burglar alarm is on cellular, but
Frontier is going to confirm that when they disconnect the line.
• 5/28/20 — Underground plumbing installed. Cover up next week along with
rebar install. If time remains in the week, concrete slab will be poured.
• 7/2/20 —Building slab is complete, and the interior walls are also up. Framing
crews to start mid -July or once the pavilion is framed. Once walls are up,
plumbers, electricians, and mechanical crews will start.
• 8/5/2020 — Entire structure framed out. Electricians, mechanical crew, and
plumbers are waiting on framers to finish so they can run their conduit, duct,
and waterlines.
• As of August 31— Crews still working on installing electrical wires, AC duct, and
waterlines. Structures was painted the week of August 17. Within the next few
days, the meal roof will be installed.
• AS of October 5, 2020, the following items have been completed. Remaining
plumbing and electrical, minus the fixtures, remaining block work, interior
paint, and the reinstallation of electrical panels and wires for the athletic field
lights.
• As November 3, this structure is 80% complete. Power still needs to be
connected, plumbing fixtures installed, window glass installed, trench drains
installed, sealing the concrete floors and sink, and installing the partitions in
the restrooms.
• As of January 5, 2021— Contractor is finishing up punch list items. All items are
to be completed on or by January 22, 2021.
• Project nearly complete. Staff stills owes contractor a final punch list. However,
due to a reject of work on the Central Park Pavilion slab, we are at a standstill.
• Pavilion Rehabilitation
o Scope of work — Expand and update restrooms, update kitchen area, and expand the
current pavilion area.
• Funded by certificates of obligation
• Hawkins was chosen for this project. This project will be grouped together with
the athletic field restrooms and the Bee Creek concession stand building.
Contract approved by Council on May 14. Design work to be completed by mid -
September.
• Site plan review was completed in mid -June by Planning and Development
Services. Construction will not start till January of 2020 because of Christmas in
the Park.
• Evaluation of bids and contractors completed on 10/25/19.
• Approved by Council on 12/10/2019.
• Pre -construction meeting on 1/7/2020.
• Demo started 1/27/20.
• Week of 2/3/20 — demo finished up, slit fence installed, and
construction fence installed. Pad site and underground utilities to be
installed over the next few weeks.
• 2/10 — 3/2/2020 —Utilities transfer and relocation. Underground
utilities, and building foundation coming later this month.
• First part of March, transformer moved, and sewer line ran. However,
the sewer line was installed incorrectly. Contractor came back on
3/19/20 and reinstalled correctly.
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PROJECT UPDATE
Parks & Recreation Department 1 City of College Station
• 3/27/20 — Bee Creek crew to move to pavilion once all select is in a t
Bee Creek.
• Week of 3/27/20 — Issues with subgrade not compacting. Design
engineer to visit site today 4/3/20.
• 4/6 —4/17 — Issues with subgrade where an issue. Change Order has
come into cement stabilize the entire subgrade. On the change order is
signed off on, crews with start mixing cement into soil.
• 4/20/ - 4/24/20 — Cement mixed into existing soil to help stabilize the
build site. Proof scheduled for 4/24/20. Pending proof roll, select fill
will be brought in and compacted for the slab. Once in, piers will be
drilled, underground utilities installed. Rebar for slab to follow closely
behind.
• 4/27/ - 5/1/20 — Select fill in and compacted to spec. Rebar tied for
piers, and some beam steel tied. Drill truck to be onsite today to start
drilling all piers.
• 5/4 — 5/45/20 — All underground plumbing is in. Concrete crew is in the
process of setting rebar. Pending weather, the pavilion slab will be
poured on Tuesday, 5/19/20.
• 5/28/20 — Red iron installed, and block started.
• 7/2/20 Walls are up, and crews are framing in the roof. Once complete,
mechanical crews, along with plumbers and electricians will start.
• 8/5/2020 — Plumbers, electricians, and mechanical crews running
electrical lines, ac duct, and waterlines.
• As of 8/31/2020 — All water and electrical lines have been run, metal
roof installed, and structure painted. Over the next few weeks, trades
will be finishing out the inside of the structure.
• AS of October 5, 2020, the following items have been completed or
started. All electrical and water lines minus the fixtures, interior and
exterior paint, and remaining block work.
• As of November 3, this structure is 90% complete. Window glass, toilet
partitions, and other odds and ends are all that remain. Contractor still
confident they will achieve substantial completion by Thanksgiving for
all three structures above.
• As of January 5, 2021 — Contractor is finishing up punch list items. All
items are to be completed on or by January 22, 2021.
• On January 14, 2021, staff sent the contractor a formal rejection of
work on the pavilion slab. Currently, after a rain, the slab holds water.
From as safety and maintenance standpoint, this will not work. So, we
care currently working with the contractor to resolve this issue.
Because of this, the Athletic Restroom and Bee Creek are not open to
the public.
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PROJECT UPDATE l
Parks & Recreation Department I City of College Station
h
TEXAS INDEPENDENCE BALLPARK
• Design contract for the first four fields was approved by Council on February 8, 2018. Design
firm working on construction drawings.
e All comments, on the 60% drawings were sent to design firm in June.
e 99% construction drawings where submitted to Planning and Development Services on August
16, 2019 and are currently still under review.
o Meetings with design firm and P&D Services have occurred in hopes in resolving some
outstanding issues.
• As of 3/2/2020 - We currently in the process of applying for TCEQ permit.
• Funded by Hotel Tax and Certificates of Obligations
• Project on hold due to COVID19. Awaiting further direction, but ready to bid.
VETERANS PARK
o Phase IA expansion —Two additional artificial fields.
o Funding — Hotel tax funds
o Construction of the two new fields began the week of May 17th. The contractor will
have 150 days to reach substantial completion.
o Under groundwork currently in progress. First section of cast in place box culverts is
expected to be poured the week of August 13tn
o Nearly all underground is now complete. Contractor working on fields, parking lot, and
restroom currently.
o Work is expected to be complete on or by March 12, 2019.
o Substantial Walk held May 3, 2019. Contractor currently finishing up punch list items.
All punch list items are nearly complete.
■ Capital Projects and contractor have been going back and forth about what
needs to be done with the two remaining punch list items, parking lot and
lights. As of today, this project is not considered complete and liquid damages
are accruing. However, some work was done the last week of January 2020.
■ Legal has been brought in to help close out this project.
o As of 4/3/20 — No updates. On the letter sent to Dudley Construction.
o Dudley to start on 4/22 with milling the existing asphalt. Proof roll of existing subbase
will be done on 4/24/20, and concrete poured on 4/30/20.
o 5/14/20 — Dudley back onsite to repair asphalt areas within the parking lot.
o 5/28/20 — Re -stripe parking spot messed up during the repaving and removal of gabion
baskets from creek are all that remain.
o 7/2/20 — Few remaining items remaining on contractors list.
o This project is now complete.
Page 5
PROJECT UPDATE
Parks & Recreation Department I City of College Station
4,'
FUN FOR ALL PHASE II
• Expansion of park using both parkland dedication funds and donations
o Phase II will consist of more play units, donor plaza, mini Kyle Field, restrooms, shade,
and more.
o This project was bid out on August 28, 2019.
o Proposal evaluation held on August 30.
o Council approved contract on September 26, 2019.
o Contractor stared moving dirt on 11/4/19
o As of 11/15/19, CRT still working on subbase. The subbase for Phase II will have to be
raised nearly 3'. Trucks will continue to move in and out till this achieved.
o AS OF 011/21/19 — Contractor still working on sub -base for the entire park.
o Week of 11/25/19 Site work. Electrical and water worked on.
o CRT to start drilling piers the week of 12/9/19. Structural steel was not correct which
caused the delay.
o AS of 12/6/2019 — Water tap, sewer connection, and storm water sewer lines are
complete.
o 12/9 -12/13/19 — Sewer, water, and electrical extended into work site.
o 12/16 —12/20 — Structural steel tie, drill and pour of foundation piers.
o 12/23/19 — 2/3/2020 — underground drainage for mini Kyle Field completed, grade
beams and building slab poured 2/3/2020.
o 2/3 -2/7/20 — Building slab poured, shade cover piers drilled and poured, and material
delivered. Brick and structural steel to be installed.
o 2/7 — 2/14 — Block work. Rain slowed progress on restroom block work.
o 2/17 — 2/21/20- Rain and a little block work.
o 2/24 — 3/5/20 — Lot of brick work and structure steel installed. These two trades still
have work to do and will remain onsite over the next few weeks. Once they complete
their scope of work, Caprock will start with the concrete sidewalks. Per my
conversation with Caprock on Thursday morning, they still feel like they are on track to
complete this phase on time or maybe a little early. Time will tell.
o 3/9/20 — 3/27/20 — Structural steel and block work on Crow Field.
o 3/30 — 4/17 — Structural steel completed the week of 4/6. Crews have been working on
roofing, restrooms, paint, and masonry.
o 4/20 — 5/15/20 — Brick and concrete the two many trades onsite for this week.
Electricians, plumbers, and mechanical crews also onsite working on restrooms.
o 5/25 — 5/28 — Electricians onsite as well and masons.
o 6/1— 7/2- flatwork, play equipment, restrooms, and lighting have been installed or
almost complete. Contractor still saying the will be finished on time.
o 7/6 — 8/5/20 — Plumbing fixtures, AC units, wrought iron fence, and most of the
landscaping have been installed. Artificial turf and remaining landscape to be
completed within the next two weeks.
o Artificial turf and landscape finished up shortly after this report was given. Contractor
currently working on cleaning up site. Overall review still needs to be conducted by
Park staff.
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PROJECT UPDATE
Parks & Recreation Department 1 City of College Station
o As of October 5, 2020, the contractor is working on punch list items. All work is to be
completed by the end of the month.
o As of November 3, the contractor has stated they have completed their punch list.
However, after reviewing their work, many items remain. Staff working on list of
incomplete work.
o The park was reopened on January 1, 2021. However, over the next few months, work
to the lights, restrooms, and signage will occur. If for some reason the park needs to be
closed in order to perform the work safely, it will only be close for a short time.
SUMMIT CROSSING
• Development of Park
o Funded with parkland dedication funds, zone 4
o Design of new park started January 2, 2019.
• Final design set was sent to Planning and Development Services (P&D) for final review on July
17, 2019. Request form P&D sent back to design firm on 8/7/19. Design firm working on
corrections and requests.
■ Development permit issued 10/14/2019.
o Park will be developed once there is enough money in that zone to construct.
VETERANS PARK
• Phase IB
o Funded by certificates of obligation, field redevelopment, and parkland dedication funds.
o Pending budget, park staff is looking at adding another restroom closer to Harvey road, more
sidewalks, and possibly another playground. In addition, staff is looking at improving drainage
in various areas along with improving the roads within the park.
o At this time, staff is working with engineers, planning and Development Services for all
improvements listed above. Once planning issues development permit, we can move forward
with this project.
o Updated plans sent to Planning and Development Services on 12/9/2019.
• Currently awaiting approval from P&D Services.
• Design firm currently addressing comments from planning. Questions sent to design
firm on 1/29/20. All questions have been answered and addressed by design. Currently
awaiting final review by Planning and Development Services.
• Still looking at bidding this project at the end of February, early March so construction
can start at the end of June 2020.
• Pre bid meeting held on 5/28/20, and the bid opening was on 6/18/20. Five contractors
bid the project. During the evaluation of bids, it was apparent JaCody Construction was
the best choice for this project. We are currently set to go before Council on August 13
for formal approval.
• Approved by council on 8/27/20. Preconstruction meeting to be scheduled.
• AS of October 5, 2020, construction started on 9/21/20. Crews currently working on
sidewalks be fields 5 and 6, as well as restroom subgrade and underground utilities.
• AS of November 3, one third of the proposed sidewalks between fields 1-6 have been
installed. Contractor is positive they will finish the remaining sidewalks over the next
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
three to four weeks in that area. In addition, the water and sewer lines to the new
restroom have been connected. All underground plumbing for that restroom is also in.
• January 5, 2021. Middle roundabout was poured on 12/22/20. In addition, work has
continued on the remaining drainage flumes and sidewalks, along with the new
restrooms.
• As of February 3, 2021—Two of the three roundabouts are complete. Roughly 90% of
the sidewalks are complete, and the restroom is 50% complete. In addition, two of the
shade structures have been installed. Remaining items are the first roundabout and
entry of Harvey, and installation of two playgrounds. Current work is on schedule and
the contractor is expected to be completed on time.
AGGIE FIELD OF HONOR CEMETERY
Both projects funded through Memorial Cemetery Funds
O Wrought Iron Fence-
o The completion of wrought iron fence along the north and west sides of the cemetery.
o Currently working with contractors on pricing. All quotes came in higher that budget. After
reevaluating this project, adjustments were made. Awaiting formal proposal but it appears we
now have a project within budget.
o Contracts have been signed. This project is to go before Council on 8/27/20
o Due to shipping dates and delay in material, completion dates have been moved around. As of
9/28/20, the contractor is expected to start clearing 10/5/20. This will put substantial
completion as 11/13/2020.
o As of October 5, 2020, crews started clearing. New fence and fence post will be onsite later this
month. Installation will start as soon as the arrive.
o As of November 3, the entire fence line has been cleared, debris removed, and 50% of the
fence posts installed. Crews currently working on far west side installing the panels. Per the
contractor on November 3, if the next shipment of material arrives on time, they expect to be
finished with the entire fence by Thanksgiving.
o All work was, along with a change order to improve drainage within the cemetery was
completed on time. The project is now 100% COMPLETE.
• Cemetery Maintenance Shop
o Design of new shop to house current employees and equipment.
• Request for design proposal to be opened on 1/22/2020.
• Architect/ Engineering to be selected from proposals by 2/15/2020.
o Arkitex Studios chosen as design firm for this project. Design firm currently working on design
fees. Hope to be under contract with design firm by the end of the monthly.
o Cost of design $160,000. This is $28, 000 underestimated cost of design.
o Contract to go before Council on 4/9/20 for approval.
o Project was on Hold due to COVID19.
o 4/22/20 — Project back on Council agenda for official approval. Currently on the May 14 Council
meeting.
o Council has approved contract. Design now in progress.
o 6/5/20 — First design layout received. Since that date, three modifications have been done. We
now have a floor plan that will work while staying within budget.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
o As of 10/23/20, the final drawings have been completed. Since that time, they have been under
staff review. 10/6/20, staff will meet with the design firm to make any last changes before
plans are sent over the Planning and Development for review.
o As of November, design is 99% complete. Currently awaiting IT response on fiber routing to the
new shop. Once I have that, plans will be sent to Planning and Development Services for one
final review.
o Plans were sent to Planning and Development services for review. Site plan has been approved.
We are currently awaiting approval on the building. We are still looking to be this project out
sometime in the spring of 21.
o As of January 21, 2021, in order to have the water flows correct, the Water Department has
requested we install two fire hydrants or a sprinkler system with the shop. We are currently
over budget but still think we could move forward with this project. However, we may have to
delay the bidding process a little.
CENTRAL PARK AND STEEPLECHASE PARK
Project funded by System Wide Improvements
CENTRAL
• Sidewalks
• Replacement and installation of new sidewalks within the park
• Addressing drainage issues within the parks as well.
STEEPLECHASE PARK
• Improvements to park
• Improved drainage within dog park area
• Additional lighting within park
• LED light fixtures to basketball court
e Dog washing station
• New playground and fall surfacing
• The above items are part of
• Proposal received on 2/13/20. Staff reviewing to ensure all work is within the scope of work.
• Checking with Planning and Development Services to see if any additional studies or reports
will be needed since we will be working within the detention pond at Steeplechase.
• Since my last report on 2/21/20, the design proposal was submitted and approved by parks.
We are currently waiting on contracts to be signed by design firm. Design firm should have all
contracts turned back in by next week.
• 3/16/20 — All contracts have been signed and approved. Engineer currently working on design.
• Crew out taking elevation the week of 3/23/20.
• Week of 3/30/20 — Soil samples.
• 3/30 — 4/17 — Soil samples, topo, and other design information was gathered. Engineering firm
is now working on design.
• First set of plans came out towards the end of May. Adjustments had to be made to both
Central and Steeplechase. Currently awaiting new set of drawings.
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PROJECT UPDATE
Parks & Recreation Department I City of College Station
• Final review completed by Park staff and sent to Planning and Development Services on
9/24/20 for final review.
• As of January 5, 2021, pans have been approved and development permit has been issued.
Once the Park Structures project is completed, we will take the remaining funds for that project
and start at Steeplechase. To date, we do not have the funds to cover this project in its
entirety.
ADAMSON LAGOON SLIDE STRUCTURE
• Repair and repaint of entire slide structure. Funded by Certificates of Obligation.
• Total cost to repair, (items Gessner Engineering identified) and repaint. $72,165.
Contracts currently routing for signatures. Once Parks has a PO, I will set a pre -
construction meeting.
• Work currently scheduled for September 14, 2020. Contractor will have 35 days to
complete all work.
• As of 10/5/20, All metal stripped and primed. Welders working on repairs to underside
of slide, and stairway. Over the next few weeks, structure will be repainted and the
plumbing under the slides will be addressed. All work to be completed by 10/23/20.
Few days had to be added to the contract due to rain.
• This project is now complete. Substantial completion and punch list items where
completed on October 26, 2020
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