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Home My WebLink About05/14/2020 - Regular Minutes - Rock Prairie Management District No. 2 (2)ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 MINUTES OF MEETING OF BOARD OF DIRECTORS May 14, 2020 The Board of Directors (the "Board") of Rock Prairie Management District No. 2 (the "District") met in regular session, open to the public on May 14, 2020, in accordance with the duly posted notice of meeting, and the roll was called of the duly constituted members of said Board of Directors, as follows: Uri Geva — President Hays Glover — Vice President William Lewis — Assistant Vice President Jonathan Stark — Secretary Mark Lindemulder — Assistant Secretary and all of whom participated in the meeting via telephone conference call, except Directors Geva and Glover, thus constituting a quorum. Also attending the meeting via telephone conference call were James Murr of College Station Town Center, Inc. ("CSTC"); Cynthia Colondres of Municipal Accounts & Consulting, L.P. ("MAC"); Josh Campbell of EHRA Engineering ("EHRA"); Becky Brewer of B&A Municipal Tax Service, LLC ("B&A"); Katie Crowley of the City of College Station ("City"); and Christina Cole and Julie Kime of Schwartz, Page & Harding, L.L.P. ("SPH"). The Assistant Vice President called the meeting to order and declared same open for such business as might properly come before it. EXPLANATION OF TELEPHONE CONFERENCE CALL MEETING PROCEDURES AND CALL TO ORDER Ms. Cole explained to the Board the procedures to be used during the telephone conference call meeting. In connection therewith, she informed the participants that the meeting would be recorded, and requested that participants clearly state his or her name before speaking, including when making or seconding a motion. Ms. Cole further explained that she would conduct a roll call vote for all motions and that Board members should wait to vote on a motion until his or her name has been called. Similarly, Ms. Cole stated that a full roll call of all participants would be conducted at the start of each telephone conference meeting for attendance purposes. The President called the meeting to order and declared it open for such business as might regularly come before the Board. PUBLIC COMMENTS The Board began by opening the meeting for public comments. There being no members of the public present, the Board continued to the next item of business. APPROVAL OF MINUTES As the first order of business, the Board considered approval of the minutes of its regular meeting held on April 9, 2020. After review and discussion, Director Lewis moved that the minutes for said Board meeting be approved, as written. Director Stark seconded said motion, which unanimously carried. BOOKKEEPING REPORT Ms. Colondres presented to and reviewed with the Board a Bookkeeping Report, a copy of which report is attached hereto as Exhibit A, including checks presented for payment. Following discussion, Director Lewis moved that said Bookkeeping Report be approved and that the checks identified in the report be approved for payment. Director Stark seconded the motion, which unanimously carried. UNCLAIMED PROPERTY REPORT Ms. Colondres advised the Board that MA&C has researched the accounts of the District and confirmed that the District currently has no unclaimed property and, therefore, no report is required. OPERATING BUDGET FOR FISCAL YEAR ENDING MAY 31, 2021 Ms. Colondres next presented a draft budget for the District's fiscal year ending May 31, 2021, a copy of which is included in the Bookkeeping Report (Exhibit A). In connection therewith, Ms. Cole advised the Board that a copy of such operating budget was forwarded to the City for review. She reported that no comments to the operating budget have been received from the City to date. Following discussion, Director Lewis moved that the operating budget for the District's fiscal year ending May 31, 2021 be approved and adopted as presented. Director Stark seconded the motion, which unanimously carried. ANNUAL FINANCIAL REPORT The Board next considered the Annual Financial Report (the "AFR") for the District's fiscal year ended May 31, 2020. Ms. Cole advised the Board that because the District's gross receipts were less than $250,000 for the fiscal year, the District's cash and temporary investments were less than $250,000 for the fiscal year, and the District has no outstanding bonds, the District is allowed to file an AFR in lieu of an audit report. Following discussion, Director Lewis moved that MAC be authorized to prepare and file the District's AFR with the Texas Commission on Environmental Quality ("TCEQ"). Director Stark seconded said motion, which carried unanimously. Ms. Cole advised the Board that Texas Local Government Code § 140.008, requires the District and other political subdivisions to file certain financial information with the Texas Comptroller of Public Accounts (the "Comptroller"). This financial information may be submitted as a separate report, or alternatively, districts subject to Chapter 49 of the Texas Water Code (including the District) may submit its annual financial report to the Comptroller. Ms. Cole further explained that those districts with a website should also make the financial information available _2_ 554489 on such website or provide a link to the information on the Comptroller's website. Lastly, Ms. Cole explained that the report is due within 180 days of the District's fiscal year end. Upon motion made by Director Lewis, seconded by Director Stark, and unanimously carried, the Board authorized SPH to file the District's annual financial report for the fiscal year ended May 31, 2020, with the Comptroller by the appropriate deadline. TAX ASSESSOR/COLLECTOR'S REPORT Ms. Brewer then presented and reviewed with the Board the Tax Assessor -Collector Report for the month ended April 30, 2020, including checks presented for payment. A copy of such report is attached hereto as Exhibit B. After discussion, Director Lewis moved that the Tax Assessor -Collector Report be approved and that the checks identified therein be approved for payment. Director Stark seconded said motion, which unanimously carried. ENGINEERING REPORT Mr. Campbell presented and reviewed with the Board an Engineering Report dated April 2020, a copy of which is attached hereto as Exhibit E. Following presentation of the Engineer's Report and discussion of the action items contained therein, Director Lewis moved to (i) concur in the award of the construction contract for water, sanitary sewer, drainage facilities for Midtown Reserve Subdivision, Phase 105, by College Station Downtown Residential, LLC, to Greens Prairie Investors, Ltd., the low bidder, in the amount of $1,961,787.50, subject to the District's attorneys' review of the payment and performance bonds and insurance certificate submitted in connection with the contract to determine if the payment and performance bonds and insurance meet the requirements of the bid specifications, the Texas Insurance Code, the rules of the TCEQ and the provisions of the Texas Water Code, and (ii) concur in the award of the construction contract for water, sanitary sewer, drainage facilities for Midtown Reserve City Center, Phase 301, by College Station Town Center, Inc., to Greens Prairie Investors, Ltd., the low bidder, in the amount of $159,299.00, subject to the District's attorneys' review of the payment and performance bonds and insurance certificate submitted in connection with the contract to determine if the payment and performance bonds and insurance meet the requirements of the bid specifications, the Texas Insurance Code, the rules of the TCEQ and the provisions of the Texas Water Code. Director Stark seconded the motion, which unanimously carried. DEVELOPER'S REPORT The Board considered the Developer's Report. Mr. Murr presented a verbal report on the status of development within the District. STATUS OF INERLOCAL AGREEMENT BETWEEN THE DISTRICT AND THE CITY OF COLLEGE STATION Mr. Murr provided an update on the status of discussions with the City on the proposed form of Interlocal Agreement. No action was taken by the Board at this time. 3 554489 ATTORNEY'S REPORT The Board considered the Attorney's Report. Ms. Cole advised the Board that she had nothing of a legal nature to discuss with the Board that was not already covered under previous agenda items. FUTURE AGENDA ITEMS The Board considered items for placement on future agendas. No specific agenda items, other than routine and ongoing matters were requested to be placed on a future agenda. Ms. Cole advised the Board that the Governor has extended until June 11, 2020, the proclamation related to the COVID-19 pandemic which provides for the temporary suspension of certain provisions of the Texas Government Code, Section 551.125, as amended, concerning the conduct of public meetings. Ms. Cole stated that under these circumstances, the Board's June 11, 2020 meeting will be conducted via telephone conference, unless there is a change that would prohibit the same. ADJOURNMENT There being no further business to come before the Board, on motion made by Director Lewis, seconded by Director Stark, and unanimously carried, the meeting was adjourned. 4 554489 LIST OF ATTACHMENTS Rock Prairie Management District No. 2 Minutes of Meeting of May 14, 2020 Exhibit A Bookkeeping Report Exhibit B Tax Assessor -Collector Report Exhibit C Engineering Report 5 554489 EXHIBIT "A" UN ICI PAL ACCOUNTS CONSULTING, L. P. Rock Prairie Management District No. 2 Bookkeepers Report May 14, 2020 1281 Brittmoore Road • Houston, Texas 77043 • .Phone: 713.623.4539 • Fax: 713.629.6859 5/12 Cash Flow Report - Checking Account As of May 14, 2020 Nuni Name Memo Amount Balance ,LANCE AS OF 04/10/2020 ceipts interest Earned on Checking - April tal Receipts ;hursements )2 A, ggieland Tide Company )3 B&A Municipal Tax Service )4 EHRi\ Engineering )5 Niun"scipal Accounts & Consulting, I.P )(i Schwartz, Page & Harding, L.L.P, 17 Aggicland Title Company )8 .13&A Municipal Tax Service 19 1:l-1 RA Engineering 5)Municipal Accounts & Consulting, 1.P 11 Sch'vartz, Page & Harding, L.L.P. )2 Municipal Accounts & Consulting, LP 13 Schwartz, Page & Harding, 1,.1..13. :s BBVA Rd Disbursements (LANCE AS OF 05/14/2020 VOID: Sewer Easement & CSTC Waiver Agreenre VOID: Tax Assessor Collector Fees VOID: Engineering lees V(3113: Bookkeeping Fees (2 Months) VOID: Legal Fees Sewer Easement & CSTC Waiver Agreement - Reis Tax Assessor Collector Fees - Reissue Lost Checks Engineering fees - Reissue Lost Checks Bookkeeping Fees (2 Months) - Reissue Lost Check Legal Fees - Reissue Lost Checks Bookkeeping Fee Legal Fees Service Charge - April 4,57 0.00 0.00 0.010 0.l)l} 0,00 (400.00) (1,000,00) (3,349.58) (1,200.45) (1 0,722.85) (1,364.00) (8,464.48) (4.57) $35,936 4 (26,505. $9,435. BBVA USA -PREMIER - #XXXX0276 2 5/12 Financial Institution (Acct Number) Account Balances As of May 14, 2020 Issue Maturity Interest Account Date Date Rate Balance Notes rid: Operating iecking Account(s) ;VA USA-PR1. MII:R (XXX.X.0276) 0.15'VD 9,435.62 Checking Account Totals for Operating Fund: $9,435.62 Grand total for Rock Prairie Management District No. 2; $9,435.62 5/12 Actual vs. Budget Comparison April 2020 venues 4I ll° Developer Advance 4350 Maintenance Tax Collections 438)) interest Earned on Checking tal Revenues penditures 633)) 1.egulFees 635)) Engineering lees 6430 Bookkeeping Fees 6451) Legal Notices & Other Publ. 6460 printing & Office Supplies 6470 Filing Fees 6481) Delivery Expense 6520 Postage 6530 Insurance & Surety Bond 6540 Travel Expense 6560 Miscellaneous Expense tat Expenditures cess Revenues (Expenditures) April 2020 June 2019 - April 2020 Annua Actual Budget Over/(Under) Actual Budget Ovcr/(Under) Budge 0 0 0 67,490 67,490 0 67, 0 0 0 46,119 40,000 6,119 40,1 5 1 4 27 9 18 5 1 4 113,636 107,499 6,137 107,: 8,217 5,000 3,217 61,678 55,1)00 6,678 60,1 0 2,750 (2,750) 22,376 30,250 (7,874) 33,1 1,342 500 842 6,783 5,500 1,283 6,1 0 0 0 0 0 0 2,1 56 58 (2) 884 642 242 72 58 14 780 642 139 37 17 20 414 183 231 0 4 (4) 33 46 (13) 0 0 0 3,536 3,500 36 3,. 0 108 (108) 992 1,192 (200) 108 4 104 1,881 46 1,835 9,833 8,500 1,333 99,357 971)0(1 2,357 107, ($9,828) ($8,499) ($1,329) $14,279 $10,499 53,779 4 5/12 Balance Sheet As of April. 30, 2020 ASSETS C:urrel1t Assets (:hocking/Sayings 11100 • Cash in Bank 11105 • Cash in Bank - Tax Account Total Checking/Savings Total Current Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current i,iabilitics Accounts Payable 12(100 • Accounts Payable Total Accounts Payable Total Current Liabilities Total Liabilities Equity 13011) • Unallocated Fund 13alartc•c Net Income '1`utal Equity Apr 30, 20 19,264 9,014 28,278 28,2713 28,278 9,828 9,828 9,828 9,828 4,171 14,279 18,450 TOTAL LIABILITIES & EQUITY 28,278 5 , 5/12 Rock Prairie Management District No. 2 - GOP FY 2021 Draft Budget 10 Month 12 Month FY 2020 FY 2021 AetuaIs Annualized Approved Budget Draft Budget Revenue 14100 - Developer Advance 67,490 67,490 67,490 50,033 14350 - Maintenance Tax Collections 46,119 46,11.9 40,000 60,000 14380 • Interest Earned on Checking 23 27 10 30 Total Revenue 113,631 113,636 107,500 110,063 Expense 16330 • Legal Fees 53,461 64,153 60,000 60,000 16350 • Engineering Fees 22,376 26,851 33,000 30,000 16430 • Bookkeeping Fees 5,441 6,530 6,000 6,600 16450 • Legal Notices & Other Publ. 0 0 2,000 2,000 16455 . SB 2 Expenses 0 0 0 3,000 16460 - Printing & Office Supplies 828 993 700 1,000 164470 • Filing Fees 708 850 700 900 16480 • Delivery Expense 377 453 200 500 16520 • Postage 33 39 50 50 16530 - Insurance & Surety Bond 3,536 3,536 3,500 3,713 16540 • Travel Expense 992 1,190 1,300 1,300 16560 - Miscellaneous Expense 1,773 2,127 50 1,000 Total Expense 89,524 106,722 107,500 110,063 Net Revenue 24,107 6,914 0 0 6 EXHIBIT "B" • • Honesty I Efficiency I Transparency I Accountability I Continuity MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 • FOR THE MONTH ENDING • April 30, 2020 II & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 71340U-2680 TOLL FREE 1-8S8-598-7409 1 MUNICIPAL TAX SERVICL,LLC • ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/20 ECEIVABLES SUMMARY 2019 Balance Forward Levy at 05/31/19 FYE CAD Changes / Uncollectible • $0.00 $73,299.93 1 73,299.93 Outstanding Balance forward Prior Years (2018-2010) at 05/31/19 FYE $12.45 CAD Changes / Lncollectibie $0.00 • 12.45 Total Levy to be collected Collection prior months (all years) 2019 Taxes Collected net NSF & KR Refunds during current month Taxes Collected for Prior Years net NSF & KR Refunds Total Outstanding Balance AX ACCOUNT Income Taxes Collected Current Year $0.00 Taxes Collected Prior Year $0.00 Penalties & Interest $0.00 Collection Fee Paid $0.00 Overpayments $0.00 NSF or Reversals, Bank Charges $0,00 Other Fees & Court Costs Etc $0.00 Earned Interest $3.61 IMP ($49,551.86) S0.00 $0.00 • Expenses Beginning Balance — Tax Account K# 1070 B&A Municipal Tax Service, LLC - Invoice MD2-073 K# 1071 B&A Municipal Tax Service, LLC - Invoice MD2-074 Ending Balance —Tax Account 73,312.38 (49,551.86) 23,760.S2 • 12,730.64 $3.61 12,734.25 41111110$51a.00 $121.45 639.45 12,094.80 B & A MUNICIPAL TAX SF,RVICF, 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040� MAIN 713-900-2680 TOLL FREE t-888-598-7409 2 MUNICIPAL TAX SERVICE,LLC no so • ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/20 • OUTSTANDING TAXES - YEAR TO DATE TAX YEAR 111 2019 2018 2017 BALANCE FORWARD 10/01/19 • $76,036.03 $49,461.25 $19,962.78 • CAD SUPPLEMENTS & CORRECTIONS UNCOLLECTIBLE ($2,736.10) $0.00 $0.00 $0.00 $0.00 $0.00 EXEMPTIONS & TAX RATES TAX YEAR 2020 2019 2018 2017 • HOMESTEAD Ai OVER 65l EXEMPTION DISABLED 0.00% 0 1 0.00% 0 0.00% 0.00% DISTRICT VALUES TAX LAND & YEAR IMPROVEMENTS 2019 14, 898, 546 2018 9,881,920 2017 4,069,643 0 0 AG NET W14,370 28,690 27,010 • COLLECTIONS $49,539.41 $49,461,25 $19,962.78 DEBT SERVICE M & 0 RATE RATE 0.00000 0.00000 0.50000 0.00000 0.50000 0.00000 0.50000 0.00000 • PERSONAL PROPERTY 909,670 309,850 0 EXEMPTIONS 1,162,600 328,210 104,096 OUTSTANDING COLLECTION TAXES PERCENTAG 23,760.52 67,58 $0.00 100.00 ($0.00) 100.0 .$23,760.52 CONTRACT TAX RATE TOTAL RATE 0.00000 0.000 0.00000 0.500 0.00000 0,500 0.00000 0.500 TOTAL VALUE SR KR W14,659,986 12 12 9,892,250 30 30 3,992,557 47 47 13 & A MUNICIPAL tAX SERVICE, LLC 13333 NORTHWEST FRF,F.WAY, STE 620 MAIN 713-4 J-"680 HOUSTON; TX 77040 1J, I,RI E 1-688-598-74 09 3 IV MUNICIPAL TAX SERVICE,LLC • • BEGINNING BALANCE ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/20 INCOME 10% Rendition Penalty Bad Check Charges CAD Refund Excess Allotment Collection Fee Earned Interest Overpayments Penalty & Interest Rollback Tax Collected Taxes Collected Total Income PROFIT & LOSS CURRENT MONTH 4/01/20 - 4/30/20 40 13,678.28 0.00 0.00 0.00 0.00 3.61 0.00 0.00 0.00 0.00 3.61 • EXPENSES Audit/Records 0.00 Bank Charges 0.00 Bond Premium 0.00 CAD Fees 0.00 Certificate of Value 0.00 Copies 36.20 Correction Roll Refunds 0.00 Correction Roll Rendition Refunds 0.00 Continuing Disclosure 0.00 Court Affidavits 0.00 Delinquent Tax Attorney Assistance 15.00 Delinquent Tax Attorney Fee 0.00 Installment Tracking 0.00 Unclaimed Property Report 0.00 Legal Notices 0.00 Mailing & Handling 0.72 Meeting Travel & Mileage 376.60 Overpayment Refund 0.00 Public Hearing 0.00 Records Retention 0.42 Roll Update & Processing 0.00 Senate Bill 2 to CAD (5 Yr History) 0.00 Supplies 0.70 Tax Assessor Collector Fee - AB 518.00 Tax Rate Preparation & Calculation 0.00 Transfer to Rollback Collected 0.00 Transfer to Maintenance & Operating 0.00 Transfer to Debt Service 0,00 • 947.64 ENDING BALANCE 12 734.25 FISCAL YEAR 6/01/19 - 4/30/20 9,014.27 0.00 0.00 33.19 2.91 20.24 0.00 3.90 11,118.60 49,551.86 60,730.70 0.00 0.00 50.00 569.00 0.00 522.80 0.00 0.00 0.00 0.00 75.00 2.91 0.00 0.00 0.00 80.83 3,013.20 0.00 650.00 4.17 225.00 16.25 3.86. 5,679.10 0.00 6,780.19 39,338.41 0.00 57,010.72 1,2�74.25 &„limiA MUNICIPAL FAX SERVICE, LLC . 33 NOR'TIIWEST FREEWAY. STE 620 USTON, TX 77040 MAIN 713-900.2680 OLL FREE 1-888-598-74 • MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT 2 FOR THE PERIOD ENDING 4/30/20 YEAR TO YEAR COMPARISON 2019 % 2018 % VARIANCE • October $3,394.55 4.46%` $0,00 0.00% 4.46% November $569.00 . 5.41 % $0.00 0.00% 5.41% • • December $4,111.95 11.02% $0.00 0.00% 11.02% • January $44,438.41 67.55%! $38,113.40 77.06% -9.51% February $25.50 67.58% $11,321.65 99.95% -32.37% I March $0.00 67.58% $0.00 99.95% -32.37% • i April �$0.00 67.58%1 $'13-75 99.97% -32.39% - lb I May $0.00 _ $0.00 99.97% • June $0.00 $0.00 99.97% July $0.00 $12.45 100.00% August $0.00 _ $0.00 100.00% Septem be. $0.00 $0.00 '100.00% MONTHLY COLLECTIONS 2019 2018� faroso.one $0.00 H & A MUNICIPAL TAX SERVICE, LLC 13333 NORTHWEST FREEWAY, STE 620 HOUSTON, TX 77040 MAIN 713-900-2680 TOLL FREE ]-888-598-7409 5 MUNICIPAL TAX SERVICE,LLC ROCK PRAIRIE MANAGEMENT DISTRICT NO 2 FOR THE PERIOD ENDING 04/23/20 PLEDGED SECURITIES REPORT • SECURITIES PLEDGED AT 105% OVER FDIC INSURED $250,000 MEMO 41111 COLLATERAL SECURITY AGREEMENT ON FILE : YES • MO TAX BANK ACCOUNT HELD AT: WELLS FARGO / BANK OF NEW YORK MELLON COLLATERAL SECURITY REQUIRED: NO TYPE OF PLEDGED INVESTMENT: IN COMPLIANCE W/ DISTRICT INVESTMENT POLICY: YES IllMMIi i B A MUNICIPAL TAX SERVICE 13333 NORTHWEST FREEWAY SUITE 505 HOUSTON TX 77040 MAIN 713-900-2680 TOLL FREE 1-888-598-7409 PS STATE OF TEXAS § COUNTY OF BRAZOS § • Avik Bonnerjee, being duly sworn, says that he is the Tax Assessor -Collector for the above named District and the foregoing contains a true and correct report accounting for all taxes collected for said District during the month therein stated. • • Avik Bonnerjee, RTA SWORN TO AND SUBSCRIBED BEFORE ME, this 1st day of May 2020. REBECCA LYNN BREWER Notary ID #1258819 ommission E March 1, 202 kl,te44 +t lit! ?)r,e_L,st,�/ Rebecca Lynn Brewer Notary Public, State of Texas Notary ID #1258819 op My Commission Expires March 1, 2024 • MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 620 Houston TX 77040 Invoice Date invoice # 54/2020 MD2-073 Description Unit Count Rate Amount Avik Bonnerjee, RTA - Tax Assessor Collector Fee May 2020. 515.30 515.30 2019 Additional Unit Count Invoiced 2020 3 0.90 2.70 Thank you for your business. l.RRR 2.1....1.. . l"7w. ...r.. erRE ....._. Total S5i8.00 • wwwoamum ax.com 01/L✓1 /'� j 6 . a MUNICIPAL TAX SERVICE, LLC Bill To Rock Prairie Management District No. 2 13333 Northwest Freeway Suite 505 Houston TX 77040 Invoice Date Invoice # 5/1/2020 MD2.074 Description Qty Rate Amount Copies 110 0.20 22.00 Postage, Mailing, and Handling,(1) 1.42 1.42 Records Retention 0.49 0.49 Preparation ofDelo. Atty. Electronic Files 15.00 15.00 Meeting Travel Tirne/Mileage/Time (March & April 2020) 22.54 22.54 Research Unclaimed Property (3/01/18 to 2/28/19) 60.00 60.00 Thank you for your business. Total$121.45 . r . 0.0 CI(/ Q'71 13333 Northwest Reeway, Suite 505 ta Houston, TX 77040 m PH: 713-900.2680 a www..bamunitax.com Jurisdiction: MD2 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 Page 1 Delinquent Tax Roll 5f5/2020 As of 4/300020 12:36 PM Account No/Name/Address Cad No/Property Descr. 54487001010010 000000403974 Acreage: 7.77990 Ouer65 No LOA BRAZOS NH LLC ROCK PRAIRIE OAKS PH 1, BLOCK 1, LOT 1 & ADJ LT 1 Veteran Na 5487 NEW COPELAND RD BK 7 S&W HC, ACRES 7.7799 installment Code N TYLER, TX 75703-3951 MEDICAL AVE Due Apr, 2020 Due May, 2020 Due Jun, 2020 Year Stmt Date Delo Date Code Taxes Penalties Payments Del. P&I Due Del, PM Due Del. P&I Due 2019 10/112019 2/1/2020 42,035.48 0.00 18,274.96 2,613.66 26,374.18 3,088.87 26.849.39 3,564.08 27,324,60 Payment Date Payment Amt Escrow Taxes Penalties Del. P&I Attv Fees Other Fees Refund 1/24/2020 18,274.96 0.00 18,274.96 0.00 0.00 0.00 0.00 0.00 Jurisdiction Totals (excludes Rollback Accounts'c Year Tax Levy Base Taxes Due Penalties Due Del. P&1 Due Atty Fee Due Escrow Arnt Total Due Count % Collected 2017 19,962.78 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2018 49,461.25 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2019 73,299.93 23,760.52 0.00 2,613.66 0.00 0.00 26,374.18 1 67.56% 23,760.52 0.00 2,613.66 0.00 0.00 26,374.18 1 Jurisdiction Rollback Accounts Totals Yea[ Tax Lew Base Taxes Due Penalties Due Del. P&I Due Attv Fee Due Escrow Amt Toial Due Count 2017 5,306.29 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 2018 5,305.09 0.00 0.00 0.00 0.00 0.00 0.00 0 100.00% 0.00 0.00 0.00 0.00 0.00 0.00 0 Report Prepared by B&A Municipal Tax www.barnunitax.com 4 �J .) (53-105 Rev.7-0913) • COMPTROLLER OF PUBLIC ACCOUNTS 3/01/18 to 2/28/19 UNCLAIMED PROPERTY HOLDER REPORTING SECTION REPORT OF UNCLAIMED PROPERTY PAGE 1 OFIII Holder name Rock Prairie Management District No. 2 Federal Employer Identification Number (FEIN) 47-4717780 J Item no, Propertt ype Property description Owner last name First name/middle initial Title Mailing address City, state, ZIP code Country, if not L,S A. Dale of last contact OR Periodic payments FROM TO Owner Social Security Number (SSN) Amount remitted to Comptroller Owner driver's license number Owner e-mail address COMPLETE ADDITIONAL OWNER BOXES (BELOW) IF THERE IS MORE THAN ONE OWNER FOR THIS PROPERTY. Additional owner last name First name/middle initial Additional owner title Additional owner SSN Additional owner last nam First name/middle initial Additional owner tit- Additional owner Item no. Property type Property description Owner last name First namelmiddle initial Title Mailing address City, state, ZIP code Country, if not U.S A Date of last contact OR Periodic payments FROM TO Owner Social Security Number (SSN) Amount remitted to Comptroller Owner driver's license number Owner e-mail address COMPLETE ADDITIONAL OWNER BOXES (BELOW)1F THERE IS MORE THAN ONE OWNER FOR THIS PROPERTY. Additionalowner lest name First name/middle initial Additional owner title Additional owner SSN Additional owner last name First name/middle initial Additional owner title Additional owner SSN Item no Property type Property description Owner last name First name/middle initial Title Mailing address City, state, ZIP code Country, if not U. S.A. Date of last contact OR Periodic payments FROM TO Owner Social Security Number (SSN) Amount remitted to Comptroller $ Owner driver's license number Owner e-mail address COMPLETE ADDITIONAL OWNER BOXES (BELOW) IF THERE IS MORE THAN ONE OWNER FOR THIS PROPERTY Additional owner last name First name/middle initial Additional owns: title Additional owner SSN Additional owner last name First name/middle initial Additional owner title Additional owner SSN IF LAST PAGE, ENTER GRAND TOTAL REMITTED 0.00 PAGE TOTAL 0.00 EXHIBIT "C" EHRA ENGINEERING THE FUTURE SINCE 1936 ROCK PRAIRIE MANAGEMENT DISTRICT NO. 2 ENGINEERING REPORT MAY 2020 'BPE No. F-726 BPS No. 10092300 Engineering Report, including: a. Authorize the design and/or advertisement of bids for construction of facilities within the District and approval of related Stormwater plans, including District. 1. Status of design of Lakeway Drive Reserve, Phase 200. No Update. Board Action: None. b. Authorize the award of/or concurrence in award of contracts for the construction of facilities within the District, authorizing acceptance of Texas Ethics Commissions ("TEC' Form 1295 and approval of any storm water permits. Midtown Reserve Subdivision, 7hase 105 EHRA has reviewed and tabulated the bid received on Wednesday, April 1, 2020, for the above referenced project, and have determined the low bidder to be Greens Prairie Investors, Ltd. in the amount of $1,961,787.50. EHRA, therefore, recommends that the contract for this project be awarded to Greens Prairie Investors, Ltd. for the aforementioned amount, contingent upon approval of bonds and certificate of insurance. Midtown Reserve City Center, Phase 301 EHRA has reviewed and tabulated the five bids received on Wednesday, 15, 2020, for the above referenced project, and have determined the low bidder to be Greens Prairie Investors, Ltd. in the amount of $159,299.00. EHRA, therefore, recommends that the contract for this project be awarded to Greens Prairie Investors, Ltd. for he aforementioned amount, contingent upon approva= of bonds and certificate of insurance. Board Action: Award the Midtown Reserve Subdivision, Phase 105 construction contract to Greens Prairie Investors, Ltd. and award the Midtown City Center, Phase 301 construction contact to Greens Prairie Investors, Ltd. EHRA Engineering 110011 Meadowglen Lane I Houston, Texas 77042 I t 713.784.4500 I f 713,784.4577 Rock Prairie Management District No. 2 May 2020 Page 2 c. Status of construction of facilities to serve land within the District, including the approval of any pay estimates and change orders and authorize acceptance of TEC Form 1295, including: 1. Construction of on -site sanitary sewer trunk line by Greens Prairie Investors, Ltd. Contractor Contract Days Approved Extensions Greens Prairie Investors, Ltd. 120 days 0 days 8/30/20 Contract Completion Date Date Approved Comment Contract Bid Amount $322 .00 5/2/2018 Notice to Proceed Issued Total Contract Amount $322,584.00 Total Pay Requests $0.00 Remaining on Contract $322,584.00 100.00% of Contract Remaining Construction is substantially complete. Board Action: None. 2. Midtown Reserve Subdivision, Phase 100 by Greens Prairie Investors, Ltd. (26 lots) Contractor Greens Prairie Investors, Ltd. Contract Days 120 days Approved Extensions 0 days Contract Comple-ion I +a1 41, Contract Bid Amo 1nt S447,933.00 Total Contract .mount $447,933.00 Total Pay Requests $0.00 Remaining on Contract Date Approved Comment Notice to Proceed Issued $447,933.00 100.00% of Contract Remaining Paving and Utilities are substantially complete. Board Action: Nore. HRA CIJDA Gnninoorinn 1111(111 Allow-INA/Mon 1 ano I Linnctnn Tov3c 77f1A1 I 1 711 75A AGM f'11 72A Ac77 Rock Prairie Management District No. 2 May 2020 Page 3 3. Midtown Reserve, Phase 102 by Greens Prairie Investors, Ltd. (62 Lots) Contractor Contract Days Approved Extensions Contract Completion Date Greens Prairie Investors, Ltd. 120 0 days days Date Approved Comment Contract Bid Amount 5791.038.75 Total Contract Amount 5791,038.75 Total Pay Requests 30.00 Remaining on contract $791,038.75 Paving and Utilities are substantially complete. Board Action: None. 4. Midtown Reserve, Phase 104 by Greens Prairie Investors, Ltd. Contractor Greens Prairie Investors, Ltd. Contract Pays 160 days Approval Extensions 0 days Contract Completion Date Contract Bid Amount Vol 655.50 Total Contract Amount $471,655.50 Total Pay Requests 30.00 Remaining on Contract $471,655.50 Construction is underway. Board Action: None. Notice to Proceed Issued 100.00% of Contract Remaining Date Approved Comment Notice to Proceed Issued 100.00% of Contract Remaining EHRA CUDA rnninoorinn 1 1flf111 AAonrinuminn lane:, 1 Llnnctnn Tovx 7711A7 1 t 712 7QA ACM 1 f 712 72A AC77 ENGINEERING THE FUTURE Rock Prairie Management District No. 2 May 2020 Page 4 5. Midtown City Center, Phase 601 by Elliott Construction, LLC Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid Amount Change Order No,1 Change Order No. 2 Total Contract mount Pay Request No. I Pay Request No. 2 Pay Request No. 3 Total Pay Requests Remaining on Contract Elliot Construction, I 7,C 100 days 0 days Construction is underway. Board Action: None $469,831.00 $48,710.00 S4.800.00 $523,341.00 $160,360.48 $165,714.02 $118.242.00 $444,316.50 $79,024.50 Date Approved 10/25/2019 1/9/2020 1/9/2020 12/12/2019 1/9/2020 2/12/2020 6. Irrig a n of Phase I Park Development by Green Teams, Inc. Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid Amount Change Order Quantity Adjustment Total Contract mount Total Pay Requests Remaining on Contract Green Teams, inc. 45 0 5/10/2020 Construction is underway. Board Action: None. $435,305.00 50.00 S0.00 S435,305.00 $0.00 $435,305.00 Comment Notice to Proceed Issued Telecom Installation Revise Waterline 15.10% of Contract Remaining days days us Pate Ap rl�Oved 3/27/2020 • Comment Notice to Proceed Issued 100.00% of Contract Remaining EHRA 411DA tnninoarinn 1 111f11 t I Aairinuinlnn 1 nnn 1 Llnncfnn Tavac 170/17 1 t 717 79A ACfVI 1 f 711 7RA AC ENGINEERING THE FUTURE Rock Prairie Management District No. 2 May 2020 Page 5 7, Landscaping of Phase I Park Development by Greener Images Contractor Contract Days Approved Extensions Contract Completion Date Contract Bid AmounS Quantity Adjustment No.1 Total Contract Amount Pay Request No. 1 Total Pay Requests Remaining on Contract Greener Images 30 0 4/25/2020 Construction is underway. Board Action: None. $98,695.44 S13,504,15 $112,199.59 S86.520.44 $86,520.44 $25,679.15 days days Date Approved Col ent 3/27/2020 Nonce to Proceed Issued 4/9/2020 Add Alternate Bid Items 4/9/2020 22.89% of Contract Remaining d. Acceptance of site and/or easement conveyances for facilities to be constructed for the District and acceptance of Facilities for operation and maintenance purposes. Board Action: None. e. Status of acceptance by the City of College Station, Texas for maintenance of streets. 1. Town Lake Drive, formerly Bird Pond Road Board Action: None. EHRA F 41D� Fnninoorinn 11(1(111 AAoarinnunlon I znc. I LAniicinn TOV]c 7711/n I t 712 7RA ACnl1 I (712 71A AC77 ENGINEERING THE FUTURE