HomeMy WebLinkAbout10/08/2020 - Workshop Minutes - City CouncilWKSHP100820 Minutes Page 1
MINUTES OF THE CITY COUNCIL WORKSHOP
VIA TELECONFERENCE
CITY OF COLLEGE STATION
OCTOBER 8, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present
With a quorum present, the Workshop of the College Station City Council was called to order by
Mayor Mooney via Teleconference at 4:01 p.m. on Thursday, October 8, 2020, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Executive Session
In accordance with the Texas Government Code §551.071-Consultation with Attorney, and
§551.074-Personnel the College Station City Council convened into Executive Session at 4.01
p.m. on Thursday, October 8, 2020, in order to continue discussing matters pertaining to:
A. Consultation with Attorney to seek advice regarding pending or contemplated litigation; to wit:
Kathryn A. Stever-Harper as Executrix for the Estate of John Wesley Harper v. City of
College Station and Judy Meeks; No. 15,977-PC in the County Court No. 1, Brazos
County, Texas; and
McCrory Investments II, LLC d/b/a Southwest Stor Mor v. City of College Station; Cause
No. 17-000914-CV-361; In the 361st District Court, Brazos County, Texas
City of College Station v. Gerry Saum, Individually, and as Independent Executrix of the
Estate of Susan M. Wood, Deceased; Cause No. 17-002742-CV-361; In the 361st District
Court, Brazos County, Texas
Carrie McIver v. City of College Station; Cause No. 18-003271-CV-85; In the 85th District
Court, Brazos County, Texas
WKSHP100820 Minutes Page 2
B. Consultation with attorney to receive legal advice; to wit:
Legal Advice concerning a proposal to EBCS addressing the liabilities and assets of the
corporation.
C. Deliberation on the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer; to wit:
Council Self-Evaluation
City Manager
Executive Session recessed at 5:15 p.m.
3. Reconvene from Executive Session and take action, if any.
No vote or action was taken in Executive Session.
4. Presentation, possible action and discussion on items listed on the consent agenda.
Items (4.5) were pulled from Consent for clarification.
(4.5): Michael DeHaven, Assistant Finance Director, explained that the Public Funds Investment
Act requires an annual review and approval of the City's investment policy and investment
strategies. The Act further requires the following: (1) that the governing body adopt a written
instrument by rule, order, ordinance, or resolution stating that it has reviewed the investment policy
and investment strategies, and (2) that the written instrument so adopted records any changes to
either the investment policy or investment strategies. Additionally, an annual review of the City’s
authorized broker/dealers was performed. BB&T went through a merger and now is Trust Bank.
This name change is now reflected in the proposed changes to the list of Broker/Dealers and
Depository Banks for FY21.
5. Workshop
5.1 Presentation, discussion, and possible action regarding a presentati on on landscaping
costs for City-owned thoroughfares.
Donald Harmon, Director of Public Works, stated that this presentation will provide an update on
the Landscape Planting and Maintenance Costs for City Owned and Maintained Arterial and
Collector Roadways. A few of the arterial and collectors are: Dartmouth Street, arterial; Barron
Road, arterial; Graham Road, collector; and Arrington Road, collector. Mr. Harmon also
explained how TxDOT, City of College Station, TAMU and City of Bryan is responsi ble for
certain roads and traffic signals.
Landscape Maintenance Scope of Work
Turf Maintenance
Bed Maintenance
Tree Maintenance
Irrigation Maintenance
Contract Landscape Maintenance Costs – Total $1,108,394
Parks - $585,355
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Finish Mowing Sites - $308,667
Facilities - $110,458
Water - $32,344
Wastewater - $48,386
Electric - $23,184
Street Landscape Maintenance Costs
Contract Landscape Costs (Finish Mowing)
– $308,667
In-House Landscape Costs
– $607,311
– Total: $915,978
6. Council Calendar
Council reviewed the calendar.
7. Discussion, review, and possible action regarding the following meetings: Animal Shelter
Board, Arts Council of Brazos Valley, Architectural Advisory Committee, Audit Committee,
Bicycle, Pedestrian, and Greenways Advisory Board, Bio-Corridor Board of Adjustments,
Brazos County Health Dept., Brazos Valley Council of Governments, Brazos Valley
Economic Development Corporation, Bryan/College Station Chamber of Commerce, Budget
and Finance Committee, BVSWMA, BVWACS, Census Committee Group, Compensation
and Benefits Committee, Comprehensive Plan Evaluation Committee, Experience Bryan -
College Station, Design Review Board, Economic Development Committee, Gulf Coast
Strategic Highway Coalition, Historic Preservation Committee, Interfaith Dialogue
Association, Intergovernmental Committee, Joint Relief Funding Review Committee,
Landmark Commission, Library Board, Metropolitan Planning Organization, Operation
Restart, Parks and Recreation Board, Planning and Zoning Commission, Research Valley
Technology Council, Regional Transportation Committee for Council of Governments,
Sister Cities Association, Spring Creek Local Government Corporation, Transportation and
Mobility Committee, TAMU Student Senate, Texas Municipal League, Walk with the
Mayor, YMCA, Zoning Board of Adjustments, (Notice of Agendas posted on City Hall
bulletin board.)
No discussion at this time.
8. Adjournment
There being no further business, Mayor Mooney adjourned the Workshop of the College Station
City Council at 6:03 p.m. on Thursday, October 8, 2020.
________________________
Karl Mooney, Mayor
ATTEST:
_______________________
Tanya Smith, City Secretary