HomeMy WebLinkAbout09/24/2020 - Regular Minutes - City CouncilRM092420 Minutes Page 1
MINUTES OF THE REGULAR CITY COUNCIL MEETING
VIA TELECONFERENCE
CITY OF COLLEGE STATION
SEPTEMBER 24, 2020
STATE OF TEXAS §
§
COUNTY OF BRAZOS §
Present:
Karl Mooney, Mayor
Council:
Bob Brick
John Crompton
Linda Harvell
John Nichols
Dennis Maloney
City Staff:
Jeff Capps, Interim City Manager
Jeff Kersten, Assistant City Manager
Carla Robinson, City Attorney
Tanya Smith, City Secretary
Ian Whittenton, Deputy City Secretary
1. Call to Order and Announce a Quorum is Present and Pledge of Allegiance, Invocation,
consider absence request.
With a quorum present, the Regular Meeting of the College Station City Council was called to order
by Mayor Mooney via Teleconference at 7:52 p.m. on Thursday, September 24, 2020, in the Council
Chambers of the City of College Station City Hall, 1101 Texas Avenue, College Station, Texas
77840.
2. Presentation
Presentation proclaiming September 17th through 23rd as Constitution Week.
Mayor Mooney presented the proclamation to the La Villita Chapter of the Daughters of the American
Revolution and proclaimed September 17-23, 2019 as Constitution Week.
3. Hear Visitors Comments
Richard Dusold, College Station, came before Council to express his concerns related to leisure
resource distribution as it relates to public pools. Mr. Dusold would like Council to consider if the
remaining city pools are accessible to those who previously used the Thomas pool and if that pool
would be more of a neighborhood pool. He would like the council to consider how the pool was used
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in the years prior to closure and consider that the wants of a minority of citizens should not be
subsidized by the majority.
David Flash, Leander, came before Council regarding an email discussion among the Council
regarding advertising in the Maroon Weekly and what he feels are false statements made regarding
him and his reporting. He asked that the council adhere to the aggie code of honor and not ‘lie, cheat,
or steal, or tolerate those who do.’
Craig Regan, College Station, came before Council expressing his concerns about the city’s
definitions of what is or isn’t considered a family. He also expressed his concerns related to Council
discussing whether or not to rezone an area and believes that other changes warrant informing
neighborhoods and getting information out to citizens.
4. CONSENT AGENDA
4.1. Presentation, possible action, and discussion of minutes for:
August 27, 2020 Workshop Meeting
August 27, 2020 Regular Meeting
August 28, 2020 Joint Meeting
4.2. Presentation, discussion, and possible action regarding the renewal of a contract with
Utility Restoration Services, Inc. for Annual Padmount Equipment Repair and Restoration in
the amount of $321,644.66.
4.3. Presentation, discussion, and possible action regarding Change Order No. 1 deducting
$55,700 from a professional services contract with Jones & Carter, Inc. for the Carters Creek
Wastewater Treatment Plant Electrical Improvements project.
4.4. Presentation, discussion, and possible action on Resolution No. 09-24-20-4.4 adopting fees,
rates and charges as provided by Chapter 2 “Administration”, Article V “Finance”, Division 2
“Fees, Rates and Charges” of the Code of Ordinances, City of College Station, Texas.
4.5. Presentation, discussion, and possible action on a five (5) year technology services contract
with Tyler Technologies, Inc. for $657,160 for the Incode municipal court case management
software implementation, licensing and maintenance and support services.
4.6. Presentation, discussion, and possible action regarding Change Order No. 1 adding
$119,358 to a professional services contract with Stantec Consulting Services, Inc. for the
Carters Creek Wastewater Treatment Plant Blower Buildings Nos. 2 & 3 project.
4.7. Presentation, discussion, and possible action regarding approval of a professional services
contract with Kimley-Horn and Associates, Inc. in the amount of $287,000 for the Rock Prairie
Road East Widening project.
4.8. Presentation, discussion, and possible action on Resolution No. 09-24-20-4.8 to approve a
negotiated settlement agreement between the Atmos Cities Steering Committee ("ACSC") and
Atmos Energy Corp., Mid-Tex Division, regarding the company's 2020 rate review mechanism
filings with attached rate tariffs and proof of revenues.
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4.9. Presentation, discussion, and possible action regarding the rejection of bids for RFP #20 -
068 for the Spring Creek Substation Battery House Enclosure.
4.10. Presentation, discussion, and possible action regarding the annual digital marketing
services contract with Madden Preprint Media, LLC dba Madden Media, in an amount not to
exceed $336,520.
4.11. Presentation, discussion, and possible action regarding a professional serv ices contract
with SynchroGrid, in the amount of $205,000 for consulting and engineering services related to
NERC PRC#027.
4.12. Presentation, discussion, and possible action regarding City of College Station Excess
Liability and Workers’ Compensation Insurance, Property/Boiler & Machinery, Commercial
Crime, EMT Liability, Auto Property Damage, Cyber Liability, Unmanned Aircraft liability
and property; Special Events policies for Fiscal Year 2021. FY21 premiums for all lines of
coverage are not to exceed $710,000.
4.13. Presentation, discussion, and possible action regarding the purchase of Electric warehouse
inventory for the Automated Metering Infrastructure System from Landis+Gyr Technology,
Inc. for the not to exceed amount of $182,748.
4.14. Presentation, discussion, and possible action approving Resolution No. 09-24-20-4.14
authorizing expenditures to the Aggieland Humane Society, Inc. in the amount of $248,520.
4.15. Presentation, discussion, and possible action on approving the agreement between the City
of College Station and the Arts Council of the Brazos Valley for FY21 in the amount of $358,178
for Affiliate funding and art and tourism marketing.
4.16. Presentation, discussion and possible action on approving the agreement between the City
of College Station and the Arts Council of the Brazos Valley for FY21 in the amount of $91,750
for agency funding.
4.17. Presentation, discussion, and possible action on a funding agreement between the City of
College Station and the Brazos Valley Economic Development Corporation (BVEDC) for FY21
in the amount of $350,000.
4.18. Presentation, discussion, and possible action on approving the budget of the Bryan/College
Station Chamber of Commerce and presentation, possible action and discussion on a funding
agreement between the City of College Station and the Bryan/College Station Chamber of
Commerce for FY21 in the amount of $22,500.
4.19. Presentation, discussion, and possible action on a funding agreement between the City of
College Station and Keep Brazos Beautiful for FY21 in the amount of $46,730.
4.20. Presentation, discussion, and possible action on approving the budget of the Memorial for
all Veterans of the Brazos Valley; and presentation, discussion and possible action on a funding
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agreement between the City of College Station and the Memorial for All Veterans of the Brazos
Valley for FY21 in the amount of $22,500.
4.21. Presentation, discussion, and possible action regarding a contract with Iteris, Inc. for
services, equipment and software for automated traffic signal performance measures for City
traffic signals for a total cost of $143,550.
4.22. Presentation, discussion, and possible action regarding renewal of two contracts in the
amount of $115,809.50 combined for sign posts and signs.
4.23. Presentation, discussion, and possible action regarding Ordinance No. 2020-4210
amending Chapter 38 of the Code of Ordinances reducing the speed limit on North Forest
Parkway between State Highway 6 and Appomattox Drive.
4.24. Presentation, discussion, and possible action regarding a Sponsorship Agreement with
Land of Lights, Inc., DBA Santa’s Wonderland (“Santa’s Wonderland”), in the amount of
$150,000.
4.25. Presentation, discussion, and possible action to approve Resolution No. 09-24-20-4.25
providing an exception to policy to allow James Rourk to construct sewer infrastructure
necessary to connect his home to the City sanitary sewer system.
MOTION: Upon a motion made by Councilmember Maloney and a second by Councilmember
Brick, the City Council voted six (6) for and none (0) opposed, to approve the Consent Agenda, with
the exception of 4.25. The motion carried unanimously.
Items (4.25) were pulled from Consent for clarification.
(4.25) MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to approve Consent Agenda Item 4.25,
providing an exception to policy to allow James Rourk to construct sewer infrastructure necessary to
connect his home to the City sanitary sewer system. The motion carried unanimously.
5. REGULAR AGENDA
5.1. Public Hearing, presentation, discussion, and possible action regarding the Comprehensive
Plan 10-Year Evaluation and Appraisal Report.
Item pulled to the Council Meeting on October 8, 2020.
5.2. Presentation, discussion, and possible action regarding the approval of annual price
agreements for the purchase of Type D Hot Mix Asphalt to be picked up by City Crews or to
be delivered to the job site as requested for street maintenance to Knife River Corp for
$1,400,000 and BPI Materials LLC for $600,000. The total annual not to exceed expenditure is
$2,000,000.
Donald Harmon, Director of Public Water, stated that on July 2, 2020, in response to bid #20-060,
the City received three competitive sealed bids for the purchase of Type D Hot Mix Asphalt Concrete
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to be picked up by city crews or delivered to specific job sites. Knife River was the lowest responsible
bidder and was recommended for a primary award. Pricing is for an estimated 15,000 tons at $55.95
per ton to be picked up by city crews and an estimated 10,000 tons at $59.95 per ton to be delivered
to the job site for a total not-to-exceed amount of $1,400,000. Any after-hours or emergency start-up
costs will be paid from this not-to-exceed amount. This price agreement is for one (1) year and will
have two (2) additional one (1) year renewal terms.
BPI Materials, LLC is being recommended for a secondary award of an annual price agreement of
5,000 tons at $58.50 per ton to be picked up by city crews and an estimated 4,500 tons at $64.50 per
ton to be delivered to the job site for a total not-to-exceed amount of $600,000. This award will
provide an alternate source of Type D Hot Mix when Knife River cannot supply the Cit y’s asphalt
due to plant downtime. Any after-hours or emergency start-up costs will be paid from this not-to-
exceed amount. This price agreement is for one (1) year and will have two (2) additional one (1) year
renewal terms.
MOTION: Upon a motion made b y Councilmember Nichols and a second by Councilmember Brick,
the City Council voted six (6) for and none (0) opposed, to approve an annual price agreements for
the purchase of Type D Hot Mix Asphalt to be picked up by City Crews or to be delivered to the job
site as requested for street maintenance to Knife River Corp for $1,400,000 and BPI Materials LLC
for $600,000. The total annual not to exceed expenditure is $2,000,000. The motion carried
unanimously.
5.3. Presentation, discussion, and possible action regarding approval for Ratification and
Change Order No. 3 in the amount of $571,314.94 for the Lick Creek Trunk Line construction
contract with Thalle Construction Company, Inc.
Emily Fisher, Assistant Director of Public Works, stated that this ratification and change order
includes irrigation work completed on the Pebble Creek Golf Course. During the design phase of the
project, the city agreed to repair and replace irrigation along the golf course that was in conflict with
the installation of the trunk line. The city also agreed to only work within the golf course between the
months of November and February, when irrigation demands are lowest. The golf course did not
have reliable sets of records detailing where water lines, sprinkler heads, and valves were located.
Because of this, it was decided to use a contractor allowance to cover removing and replacing the
irrigation. The work needed to remove and replace the irrigation was more extensive than originally
planned and because of the time constraint to finish the work along the golf course, the contractor
continued to repair irrigation beyond the $50,000 contractual allowance.
When all irrigation work was complete, the city reviewed the actual time and materials used for the
project. After this review, it was determined that the irrigation repair cost a total of $600,678.54.
Adjusting for the $50,000 allowance that was a part of the contract, the total add to the contract
amount is $550,678.54, or approximately 5% of the original contract amount. This change order also
includes additional hydro-mulching to be used in Lick Creek Park as part of the restoration as well
as additional sod. There is also a relocation of a previously unknown sewer connection and the repair
of an existing water line.
MOTION: Upon a motion made by Mayor Mooney and a second by Councilmember Maloney, the
City Council voted six (6) for and none (0) opposed, to approve a Ratification and Change Order No.
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3 in the amount of $571,314.94 for the Lick Creek Trunk Line construction contract with Thalle
Construction Company, Inc. The motion carried unanimously.
5.4. Presentation, discussion, and possible action regarding a professional services contract with
Kimley Horn and Associates in the amount of $1,284,400 for the Design of Jones Butler Road
extension and Resolution No. 09-24-20-5.4 Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt.
Emily Fisher, Assistant Director of Public Water, stated that this project includes the reconstruction
of Jones Butler Road from FM 2818 to Holleman Drive South. The existing asphalt road is intended
to be replaced with concrete roadway with curb, gutter, underground storm sewer, and sidewalks.
Also, a roundabout is proposed at the intersection of Jones Butler, N. Dowling and Holleman Drive
South. Mrs. Fisher explained that a combined budget in the amount of $1,812,000 is currently
appropriated for this contract in the Streets, Water, and Wastewater Capital Improvement Projects
Funds. A combined total of $3,661 has been expended or committed to date, leaving a combined
balance of $1,808,339 for this contract and remaining expenditures. The “Resolution Declaring
Intention to Reimburse Certain Expenditures with Proceeds from Debt” is necessary for this project
because the long term debt projected to be issued for this project has not yet been issued. The debt
for the project is scheduled to be issued at a later date.
MOTION: Upon a motion made by Councilmember Nichols and a second by Councilmember
Harvell, the City Council voted six (6) for and none (0) opposed, to approve a professional services
contract with Kimley Horn and Associates in the amount of $1,284,400 for the Design of Jones Butler
Road extension and Resolution No. 09-24-20-5.4 Declaring Intention to Reimburse Certain
Expenditures with Proceeds from Debt. The motion carried unanimously.
5.5. Presentation, discussion, and possible action regarding Ordinance No. 2020-4211
consenting to and extending the Mayor's renewal of a disaster declaration due to public health
emergency.
Jeff Capps, Interim City Manager, stated that on September 21, 2020, the Mayor of College Station
issued a proclamation pursuant to §418.014 of the Texas Government Code renewing the state of
disaster proclaimed by the Mayor on March 17, 2020, April 21, 2020, May 22, 2020, June 22, 2020,
July 22, and August 21, 2020. The conditions necessitating the declaration of a state of disaster and
mayoral orders continue to exist. The Council needs to consent to and approve the Mayor's Disaster
Declaration renewal.
MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to adopt Ordinance No. 2020-4211
consenting to and extending the Mayor's renewal of a disaster declaration due to public health
emergency. The motion carried unanimously.
5.6. Presentation, discussion, and possible action regarding an appointment to the Brazos
Valley Solid Waste Management Agency, Inc. Board of Directors.
Tanya Smith, City Secretary, stated that there is a vacancy on the BVSWMA Board needs to be filled,
and the term of that position would have otherwise expired this year. This will be a 3-year term when
filled.
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MOTION: Upon a motion made by Councilmember Harvell and a second by Councilmember
Maloney, the City Council voted six (6) for and none (0) opposed, to appoint Bill Lartigue to the
Brazos Valley Solid Waste Management Agency, Inc. Board of Directors. The motion carried
unanimously.
6. Presentation, discussion, and possible action on future agenda items and review of standing
list of Council generated agenda items: A Council Member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting.
Councilmember Nichols requested a discussion on developing a policy and procedure regarding
exceptions to the water and wastewater lines outside the city limits.
Councilmember Harvell requested a written report on staff time spent completing Open Records
Request and how it translates into the cost for the city.
Councilmember Brick requested a future agenda item on the funds distributed to the citizens who
have been affected by the COVID-19 pandemic.
Councilman Crompton requested the staff bring forward at a future agenda three amendments to the
existing parkland dedication ordinance for the council's consideration:
That the number of zones be reduced from 17 to a much smaller number. He suggested the
distinction between neighborhood and community park zones be removed and that the staff
investigate the feasibility of using the same 4 zones that were established i n the roadway
impact fee ordinance for the parkland dedication ordinance.
If the distinction between neighborhood and community parks is removed, then he suggested
staff consider changing the ordinance language so it speaks to "all parks", rather than
"neighborhood and community" parks.
Staff consider including language that states the fee-in-lieu and improvement fee elements of
the ordinance should be reviewed annually, consistent with the city council's review of all its
fee schedules.
Councilmember Crompton requested a discussion on the opportunities for Lick Creek a restoration
plan with remaining budget from the Lick Creek Trunk Line construction contract with the Pebble
Creek golf course.
Councilmember Crompton requested a discussion on adding toppers to street signs which would
designate certain areas as historical.
7. Adjournment.
There being no further business, Mayor Mooney adjourned the Regular Meeting of the City Council
at 9:19 p.m. on Thursday, September 24, 2020.
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________________________
Karl Mooney, Mayor
ATTEST:
___________________________
Tanya Smith, City Secretary